HIRING OF VEHICLE MAHINDRA BOLERO CAMPER OR EQUIVALENT (HYDRAULIC ELEVATED PLATFORM WITH FRP BUCKET) ON CONTRACTUAL BASIS FOR FAULT REPAIRING WORK-24 HOURS DAILY AT KAMLABAUG SDN UNDER CITY DIVISION, PORBANDAR

2 Estimated cost in Rs. 25,00,000/-

3 Tender Fee in Rs.(non-refundable) with 18% GST. 1180/-

4 Earnest Money Deposit amount in Rs. (1 % of ECV) 25,000/-

Payment of Tender Fee and Earnest Money Deposit (EMD):-

 Payment of Tender Fee and EMD Can be accepted by RTGS/NEFT/Online & the details

of Unique Transaction Reference (UTR) number shall have to be uploaded in

preliminary stage.

 In case of cash payment (up to Rs.10,000/-), the scan copy of cash receipt have to be

upload in preliminary stage.

5 Bank details for payment through RTGS/NEFT/Online

Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Manek Chowk, Porbandar

3 IFSC Code SBIN0060047

4 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

Online (e-tendering) tender offers submission last Date:-31.08.2026 up to

18:00 hours only (This is mandatory)

7 Date & Time for pre bid meeting (If Required) Not Applicable

Date of opening of Online Technical Bid at

Date:-01.09.2026 at 10:30 hours (if possible)

Date of on line opening of Online Price bid,

Date:-01.09.2026 at 11:00 hours (if possible)

10 Validity of Bid 120 Days

Executive Engineer

PGVCL, City D.O.,

Sign of Bidder Date: Page2 |

Specification of Vehicle Mahindra Bolero Camper or Equivalent (Hydraulic Elevated Platform

with FRP Bucket) are as under:

Description Particulars

Vehicle Type Mahindra bolero pickup 1.7 CBC BS-VI with cabin chassis or

equivalent, 4 wheeler chassis (Jeep Dalu) with required RTO

Platform Working Height 9.5 meters

Basket Floor Height 8.0 meters

Working Outreach 3.7 meters

Slewing range angle 360 degree continuous

Safe loading capacity 200 kg

Basket Size 860*760*660 mm (FRP Insulated to 600 V, tested to 2200 V)

Basket Other 1. Non slippery flooring

Requirements 2. Drain holes for water drainage

3. Tool box inside the basket

4. Working Light (Sufficient Capacity)

5. Emergency Switch at base & basket control

6. Safety hooks inside the basket

7. Spot light inside basket

8. Direct entry into the bucket without any operation of boom.

Test certificate for Basket(Cage) insulation must be provided.

Structure Hexagonal Booms from High Tensile Steel MIN YST 700n/mm2

Stabilizers Powerful Double Acting Hydraulically Operated 04 Nos

Stabilizers with wide footprint and independent control at base

Basket Controls Dual control at base as well as cage with required features

Boom Stabilizer Interlocks Programmable Logical Controller (PLC) based electronic

circuit for safety interlocking

Note: Sample Photographs of Vehicle (Hydraulic Elevated Platform with FRP Bucket) are below

Sign of Bidder Date: Page3 |

GENERAL INFORMATION FOR BIDDERS

1. The Earnest Money Deposit as indicated in the Table No. 1 should be paid by the tenderer.

2. The tender must be submitted online only and tenderer must sign the schedule, general

instructions and conditions of contract and letter of undertaking and must return along with the

tender, otherwise the tender is liable for rejection. The tenderer must put his initial on each sheet

of this tender for having read the tender carefully.

3. Earnest money deposit will be forfeited by the Company in case a successful tenderer, after

acceptance of tender, refuses to pay the prescribed security deposit or sign the contract

documents or execute the contract or withdraw his offer during the validity period.

4. Earnest money deposit will be refunded to the unsuccessful tenderers after the acceptance of the

successful tender by the competent authority.

5. Net rate inclusive of all the operations stated in the attached terms & conditions of the contract

for the unit specified in the schedule attached with the tender may be quoted. Tenderers not

conforming to the basis of rates or units as specified may not be considered even if lowest, if

found necessary. The quoted rate shall be exclusive of GST; applicable GST shall be paid extra, at

actuals, over and above the quoted rate.

6. Any conditions attached to the tender by the tenderer will not be considered at all.

7. The tenderer is prohibited from making any addition or alteration in the description of articles or

units or any conditions mentioned in the schedule.

8. Any variation in the rates etc. will not be allowed on any ground such as mistake,

misunderstanding etc. after the tender has been submitted.

9. The rates must be stated for each item separately, and in addition the percentage of reduction in

the total amount of the tender may also be stated if offered.

the total amount of the tender may also be stated if offered.

10. The Company does not bind itself to accept the lowest or any tender, nor will any reason be

assigned for rejection of a tender in part or whole. The tenderer on his part binds himself to

accept any items selected from his offer in part or whole at the option of the Company.

11. The successful tenderer shall have to pay 5% of the order value as security deposit of the work

order cost, in cash (upto rs.10000/-)/online mode, within 7 days from receipt of the LOI before

placing the work order. If the contractor fails to pay the security deposit within the specified time,

his earnest money will be forfeited without issuing any notice.

12. All disputes or differences arising under, out of, or in connection with the contract (if concluded)

shall be subject to the exclusive jurisdiction of the place from which the acceptance of tender is

13. The contractor shall be paid only for the actual vehicle run as per terms & conditions of the order.

14. Any rates framed or instructions issued regarding contracts by the Company or its representative

after awarding the contract shall form part of this contract and will be binding on the contractor.

15. The successful tenderer shall have to execute a stamped agreement in the standard form of the

Company and sign the contract booklet titled “TENDER AND CONTRACT FOR WORKS” at his own

cost before commencing the work. In case of a partnership firm, necessary partnership

records/power of attorney authorizing signing of bills, measurements and contract execution must

be provided as required. If the contractor is a sole trader, an affidavit before a Magistrate to that

effect must be produced.

16. Payment will be made to the contractor/supplier by crossed account-payee cheque/Online

transfer on a local bank, subject to an advance stamped receipt being received from the payee.

17. With the help of advanced GPRS-based Tracking System, any vehicle can be traced/located at any

time, helping reduce misuse and cost of hiring. The vehicle shall be provided with a GPRS-based

tracking system, the cost of which shall be borne by the contractor. The running cost of the vehicle

Sign of Bidder Date: Page4 |

tracking system (GPS) shall be reimbursed on production of proof of payment along with monthly

18. The tenderer will have to execute an Indemnity Bond & Agreement on stamp paper of Rs. 300/- in

the prescribed format. The cost of the stamp paper shall be borne by the tenderer (if required).

19. No conditional tender will be accepted.

20. Jurisdiction: This contract shall be subject to the exclusive jurisdiction of Porbandar.

21. Separate voluntary P.F. Code No. should be obtained from the Regional Provident Fund

Commissioner. Provisions of the E.P.S. and M.P. Act 1952 must be complied with (if required).

22. The vehicle is to be hired for a maximum of 2000 Kms.

23. Rate for excess KM travelled beyond 2000 Kms: any excess travel beyond 2000 KMs by the officer

in-charge of the vehicle shall require authorization from the Division head.

24. All road tolls/bridge tolls shall be reimbursed on production of proof of payment along with

monthly RA bills.

25. The vehicle offered for hiring shall be in up-to-date condition including tubes, tyres, engine and

outer body condition. The vehicle offered shall be model year 2026. The initial contract period

shall be two (2) years from the date of the work order. The contract may be extended, on mutually

agreed terms and at the same rates, for one further block of two (2) years, and thereafter for such

repeat orders as are mutually agreed, provided that in no case shall any single vehicle be kept on

hire beyond a cumulative period of 7 (seven) years from its date of first registration.

Notwithstanding the above, in case of poor service the Division head shall be empowered to

terminate the contract

26. The contractor shall indemnify the Company's personnel against any claim arising out of accidents

or misbehaviour of the driver. The vehicle shall be kept properly insured at all times to cover third-

party risk and to indemnify the Company against claims from the public, police department, etc.

The insurance policy shall, at minimum, provide comprehensive cover including unlimited third-

party liability as per the Motor Vehicles Act, and a valid copy of the policy shall be kept current

and produced on demand throughout the contract period.

27. The bills for travel of the vehicle shall be paid on a monthly basis.

28. The driver shall preferably be below 40 years of age and never above 55 years. Lodging and

boarding of the driver shall be borne by the owner.

29. If the contractor fails to provide a vehicle, a pro-rata deduction will be made from his R.A. bill.

30. If the agency fails to execute the order successfully, the work will be completed through another

agency at the risk & cost of the original contractor, and the Company reserves the right to stop the

deal/blacklist the agency.

31. Formula for considering price variation — no price variation is payable on cost of oil/tyres/tubes

etc. Only changes in fuel price are adjustable, based on the base fuel price and actual fuel price on

the 1st day of the month. The base price of fuel i.e. Diesel is Rs.91.95/Litre.

32. In case of increase/decrease in fuel price from the base price, the per-km payable price shall go

up/down by 8% of the amount of the difference. This will apply to the actual km travelled during

33. GST Number is essential for the party applying for the tender.

34. Mandatory documents for bidders are listed below.

35. In the event the vehicle offered breaks down or is otherwise unavailable, the contractor shall

arrange a suitable replacement vehicle meeting the specifications of this tender immediately.

Failure to do so shall attract a penalty/liquidated damages deduction of Rs. 1,500/- (or such other

amount as decided by the Division) per day or part thereof of non-availability, from the

contractor's RA bill, without prejudice to the Company's rights under Clause 30 (risk &

cost/blacklisting).

Sign of Bidder Date: Page5 |

36. Arbitration: Dispute Resolution Mechanism (Old Arbitration Clause repealed and Dispute Resolution

Mechanism clause inserted vide GUVNL Circular No. GUVNL/CS/Legal/03 dated 26.06.2025): (1)

Amicable Settlement — any dispute shall, upon written request of either party, be referred to

authorized representatives for resolution within 30 days. (2) Arbitration — for Works/Composite

Contracts, unresolved disputes shall be referred to arbitration under the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992. For Procurement of Goods/Services and Non-

Works Contracts, unresolved disputes shall be referred to the Arbitration Centre (Domestic and

International), High Court of Gujarat at Ahmedabad, in accordance with the Arbitration and

Conciliation Act, 1996, with proceedings conducted in English and the award being final and

(40) Following documents are mandatory for the Successful Bidders:

1. Tender Fee and EMD receipt.

2. PAN card Copy.

4. Insurance Policy Copy.

5. RTO Permit Copy.

6. Driving License Copy- 2 Drivers.

7. Vehicle booking Receipt (in case of new vehicle booking).

8. GST Registration Copy.

9. Fitness certificate & Eye-test Certificate of the Driver (if driver drives the vehicle) or of the Owner (if Owner

drives the vehicle)- 2 Drivers.

10. A notarized affidavit on stamp paper of Rs.300 that the minimum wage of the driver and P.F. shall be the

responsibility of the contractor as per labour law (if the driver is to drive the vehicle).

11. A notarized affidavit on a stamp paper of Rs.300 that the owner himself is going to drive the vehicle (if the

owner is to drive the vehicle himself).

Instructions for Online Submission of Documents:

1. The self-certified online transaction slip for tender fee and EMD.

2. The cancelled cheque of the concerned bidder is to be attached for further course of action of payment as

per rule through RTGS/NEFT by PGVCL.

3. Bidder has to upload scanned copies of original (Notarized/self-attested copies of original — as specified in

this tender) with the bid.

4. It shall be the sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible and should not be password protected.

Sign of Bidder Date: Page6 |