Providing and fixing (Mitsubishi, O’general, Daikin or equivalent make) Cassette type Air Conditioners (machine year-2026 model) of 2.0 Ton Capacity at PGVCL corporate office, Rajkot

3 Estimated cost Rs. 16,48,500/-

4 Tender Fees (Non Refundable) Rs. 1000 + Rs. 180 = Rs.

(Including GST @ 18 %)

5 Earnest Money Deposit Amount Rs. 16500/-

Online Preliminary, Technical & Price bid i.e.,

6 On line (e-tendering) tender/offer submission Dt. 04.11.2026 up to 18.00 Hrs.

last date (This is mandatory)

Last date of Physical submission of documents

7 towards tender fee and EMD (By Registered Dt. 12.11.2026 up to 18.00 Hrs.

Post A.D. or Speed Post only)

Date of opening of preliminary bid online

(Tentative, if possible)

Date of opening of Technical Bid online

(Tentative, if possible)

Date of On line Opening of Price Bid

(Tentative, if possible)

IMPORTANT: (a) All the relevant documents as per requirement of the Tender to be submitted

physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All

such documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be

considered and no further communication in the matter will be entertained.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to Superintending Engineer (Civil), Paschim Gujarat Vij Company Ltd. Regd. &

Corporate Office, Nana Mava main road, Laxminagar, Rajkot 360

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer (Civil)

PGVCL, Corporate office, Rajkot

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

NOTE: IMPORTANT

The quantity to be purchased will be decided by PGVCL. The PGVCL reserve the right to reduce the

tender quantity as per their requirement at the time of finalization of the tender.

If the physical documents of tender will not reach to this office within mentioned date & time,

offer will be out rightly rejected.

3. The time limit of above work is 30 days from the date of receipt of LOA with commencement

period of 15 days.

If the supplied item is found defective due to use of inferior quality of materials or poor

workmanship within the guarantee period of 12 months from the date of commissioning of

4. equipments, the supplier shall have to replace the same "free of cost” within 15 days from the

notifying the defects. If the same is not replaced within time limit, the PGVCL reserves the right to

recover same amount from the Bills / Security deposit without prejudice to any other rights.

Supplier will be responsible for the poor performance of the materials for the respective

guarantee period.

Security Deposit against Guarantee Period:

5. The security deposit in form of Bank Guarantee or Demand Draft against guarantee period is

applicable as per Clause No. 4 of the general commercial terms & conditions and this will be in line

with the specifications.

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE

AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL SERVICE OR

ANY OTHER REASONS AND PGVCL SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF

TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.

7. Agreement to be executed by Successful Bidder:

The successful bidder has to execute Agreement in Prescribed format of PGVCL.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH

Sr. Bidder’s Page no.

Documents in following order to be attach

No. comment from/to

Tender Documents with duly signed and sealed

1. Tender Notice and Schedule-A duly signed and sealed Yes / No

2. General commercial terms and condition with duly signed and Yes / No

3. Firm detail Yes / No

4. GST Certificate Yes / No

5. Photocopy of PAN Card Yes / No

6. Detail of make of A.C. offers to supply out of Mitsubishi, O’general, Yes / No

Daikin or equivalent make (on letter head)

7 Experience certificates for similar items supplied in Govt./semi Govt. Yes / No

department with equivalent amount.

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No._______________dated __________

Towards Tender Fee Rs.1180=00

Demand Daft / Banker’s Cheque No.______________________ Dated__________

Amount Rs. 16500/- On _______ Bank towards requisite (EMD) Earnest Money Deposit.

Firm’s Goods and Service Tax Reg. [GST Number] __________________

Signature of Tenderer Company’s Round Seal Date: Place: