Bi-Annual rate contract for Transportation of store material incl. loading unloading & stacking of material/equipments from various destination to Bharuch store under const. div. Bharuch or any const. site of Bharuch const. div. & vice versa within Gujarat.

the date of opening of technical bid of the tender otherwise their bids will not be considered

eligible for technical scrutiny and as such, their technical bids will not be opened.

1 Tender No.: TCBRH/26-27/E-2605

Bi-Annual rate contract for

Transportation of store material

incl. loading unloading &

stacking of material/equipments

2 Works of from various destination to

Bharuch store under const. div.

Bharuch or any const. site of

Bharuch const. div. & vice versa

within Gujarat.

3 Estimated cost of Labour with GST Rs.

4 Tender Fee with GST (non refundable) Rs.

5 Earnest Money Deposit Rs.

On line (E-tendering) tender/ offer submission last date

up to 16.00 hours only (This is mandatory)

Physical submission of all the relevant documents,

7 (EMD & tender fee)last date up to 15.00 hours. By Not required

RPAD or SPEED POST only.

Date of opening of Tender fee, EMD cover, Vendor

8 registration and technical bid physical as well as on –

line opening at 16.00 Hours.

9 Time Limit 24 month

Tentative Date of on – line opening of Price bid, (if

possible), at 11.00 Hours

Shall be intimated separately

Seal & Signature of Bidder

1. All the relevant documents as per requirement of the Tender must be submitted through online

form only before due date and time. Bidder has to upload scanned copies of original

(Notarized/self-attested copies of original-as specified in tender document) Documents with bid

and No physical documents to be submitted. The tender in physical form is to be submitted

in single copy (All the online Annexures & Price bid i.e. Annexures, GTP and price bid are

not to be submitted with the physical documents).

2. Any deviation found in Data / Details / Documents between on line offer (E-tendering) and online

submitted documents (Tender document) or physical submitted document (fee & EMD) of

bidder, offer of the same bidder will not considered and no any further communication in the

matter will be entertained. Tender will be evaluated on Data / Details / Documents of the on line

offer. For any discrepancy between online & physical bid, online bid is considered as final.

Whatever item quoted in Annexure-IV/ (4) are consider for technical evaluation. The quantity &

GST offered in online price bid shall be considered as final in case of any discrepancy.

3. It is mandatory for all the bidders to submit their tender documents by on – line (E-tendering) in

schedule time. If tender documents submitted physically in that case the same tender will not be

4. The bidders are required to fill up all the online annexure/forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid /

refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of

each line appearing in each online annexure. Wherever required, bidder shall invariably have to

submit supporting authentic documents in the physical bid.

(In the absence of required details in the online annexure, the purchaser has every right to

evaluate the bids accordingly and bidder cannot raise any objection against any point during

5. Bidders are requested to remain in touch with the website for any amendment/ corrigendum or

extension of due date etc.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to SE (TR) Bharuch GETCO reserves the right to reject any OR all

tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

GETCO, CO, Bharuch

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part– II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities

& items, drawing if any.

To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from

“Adobe” website.

Seal & Signature of Bidder

1. All the online Annexures and price bid, other tender documents (refer Table-A) must be

submitted/attached through online form only.

2. Bidder has to upload scanned copies of original (Notarized / self-attested copies of original –

as specified in tender document) documents with bid and no physical documents to be

submitted by bidder except Tender fee & EMD.

3. Bidder has to submit the only Tender fee & EMD in physical form in sealed cover superscripted

with the “Name of Work” on OR before due date and time. All such documents should be

strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no

any further communication in the matter will be entertained on or before due date of

4. Suitable payment option can be selected for Tender fees & EMD. Amount should be paid either

by Online-payment, Demand Draft or Banker’s Cheque. Payment of Tender Fees & EMD

by RTGS/NEFT/on line shall be encouraged. In case of payment through RTGS/NEFT

bidder has to mail following details:

Sr. No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

a. [email protected]

b. [email protected]

Bidder has to provide all above details on the same date of payment so that receipt can

 GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

3 Name of Bank BANK OF BARODA

4 Branch Code DBBHRU

Shalimar Complex, Station Road,Bharuch-

5 Address of Bank

6 IFSC Code BARB0STABRO

7 PAN No AABCG4029R

8 TAN No BRDG01026E

9 GST No 24AABCG4029R2ZC

5. In case short submission of documents with bid and / or clarification if any required from the

bidder, the required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from)

remain legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload

through online only on n procure portal excluding Tender fee & EMD. Physical copies of

Seal & Signature of Bidder

Tender fee & EMD to be submitted in sealed cover on OR before due date and time. Tender

fee & EMD should be strictly submitted by RPAD / speed post only, otherwise the offer will not

be considered and no any further communication in the matter will be entertained. (All tender

documents including Price bid are not to be submitted with the physical documents except

Tender fee & EMD).

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in

scheduled time. No documents shall be considered physically which are mentioned for on-line

submission only.

10. The bidders are required to fill up all the online annexure / forms (word file attached) and

shall be uploaded invariably. This is intended for transparency and speedy evaluation of the

bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder shall fill in

the particulars against appropriate place in respect of each line appearing in each online

annexure. Wherever required, bidder shall invariably have to upload supporting authentic

documents in the online bid. (In the absence of required details in the online annexure, the

purchaser has every right to evaluate the bids accordingly and bidder cannot raise any

objection against any point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum

or extension of due date etc.

12. No tender shall be accepted / opened in case of receipt after due date and time of tender,

irrespective of delay due to postal services or any other reasons and the Corporation shall not

assume any responsibility for late receipt of tender.

13. The Earnest Money Deposit and tender fee will be accepted by Demand Draft/NEFT/RTGS on

any Nationalized Bank only situated at “VADODARA” drawn in favor of “GUJARAT ENERGY

TRANSMISSION CORPORATION LTD.” EMD and Tender Fee Demand Draft/NEFT/RTGS

with different purchaser or agency shall not be accepted. Tender without EMD and tender fee

shall be rejected. Two separate demand draft for Tender fee and EMD should be submitted

with technical bid.

14. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this

enquiry should be referred to: The Superintending Engineer (TR), Gujarat Energy

Transmission Corporation Limited, Circle Office, Bharuch

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

Seal & Signature of Bidder

GUJARAT ENERGY TRANSMISSION CORPORATION

TRANSMISSION CIRCLE

TENDER SPECIFICATION

Bi-Annual rate contract for Transportation of store material incl.

loading unloading & stacking of material/equipments from various

destination to Bharuch store under const. div. Bharuch or any

const. site of Bharuch const. div. & vice versa within Gujarat.

Estimated Cost – Rs.

Price of tender fee – Rs.

Time limit-2 Years

TENDER NO. TCBRH/26-27/E-2605

Seal & Signature of Bidder

E-TENDER FOR THE WORK OF

Bi-Annual rate contract for Transportation of store material incl. loading

unloading & stacking of material/equipment’s from various destination to

Bharuch store under const. div. Bharuch or any const. site of Bharuch

const. div. & vice versa within Gujarat.

 Instructions to Bidders

 General Conditions of Contract

 Erection Conditions of Contract

 Special Conditions of Contract

 Technical particulars

 Forms & Appendices to be filled in by the bidders.

GENERAL TERMS & CONDITIONS

WITH COMMERCIAL BID

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Bharuch hereinafter called ‘GETCO’/ owner intends to

receive bids for Bi-Annual rate contract for Transportation of store material incl.

loading unloading & stacking of material/equipments from various destination to

Bharuch store under const. div. Bharuch or any const. site of Bharuch const. div. &

vice versa within Gujarat. as detailed in the accompanying specifications in accordance with Terms

and Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Qualifying Requirements of Bidders

2.1 To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his

capability and adequacy of resources:

He should be qualified and registered contractor who is regularly executing jobs of Transportation of store

material from any site/store in Gujarat including loading & unloading work including all works in the

scope of the tender specification and has adequate technical knowledge and practical experience (the

Bidder shall submit documents defining legal status, registration and principal place of business, written

power of attorney of the signatory of the bid to commit the bidder, performance record as contractor for

transportation of tower material or work of similar nature. He has adequate financial capability and stability

to meet the financial obligations arising out of the scope of works.

a) In addition, the Qualifying Requirements if any, in the ‘Special Conditions of Contracts ‘shall also be

b) The registration with P.F. authority and labor license as per GETCO norms is mandatory

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition any other

relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s

opinion the Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily.

Seal & Signature of Bidder

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for these

costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein, which

may in any manner, affect the scope & content of work and the costs thereof. Submission of a Bid not

substantially responsive to the Bid Document in all respects and/or failure to furnish all information required

by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is in

doubt as to the true meaning of any part, he shall make a request, in writing not later than the date of pre

Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations and clarifications

as deemed fit in writing as a response to this request. On receipt of such interpretations/clarifications, the

Bidder may submit his Bid within the date and time stipulated in the Bid invitation, all such explanations,

interpretations and clarifications from the Owner shall be deemed as part of Bid Documents and shall

invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document

with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the

Bidding Document at the address contained in the letter of request for issue of bidding document from the

Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in time or

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in

preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the

Bidders while they submit their bids and shall invariably enclose such documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged by

the Bidder and the Owner, shall be written in the English language, provided that any printed literature

furnished by the Bidder may be written in another language so long as accompanied by an English

Seal & Signature of Bidder

translation of its pertinent passages. Failure to comply with this may disqualify a bid. For purposes of

interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may

have any effect on the execution of the Contract covered under these documents and specifications. The

Owner shall not entertain any request for clarifications from the bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time schedule of

the Contract nor any financial adjustments arising thereof shall be permitted by the Owner, which are based

on the lack of such clear information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of

services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the Qualification

Requirements as detailed in Clause 2.0 above and Special Conditions of Contract (including Clause 11 of I

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

wherever the Company Authorized Signatory specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering all

the equipment erection and other installation services specified under the accompanying Technical

Specifications. It will include among others as specified therein the following:

a) Receipt of equipments and material from GETCO Haldarwa / Bharuch Transmission/ Construction store

and transportation, storage, preservation and conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the

bidding documents permitted by the Owner and therefore, the Bidders are advised that while making Bid

Proposals and quoting prices these conditions may appropriately be taken into consideration. Bidders are

required to furnish a certificate in this regard as per the format provided in Special Conditions of Contract in

a separate sealed envelope containing Bid security, which shall accompany the Technical Bid. Any Bid not

accompanied by such certificate shall be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data Sheets

and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

schedules, enclosed in bid proposal sheets for erection, and other services it proposes to furnish under the

contract. The %(Percentage) above/below indicated shall be inclusive of GST applicable on required inputs

Seal & Signature of Bidder

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease based

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier

from Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid

shall be final and any additional GST will have to be borne by the tenderer himself. In no case additional

amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier /Contractor has opted for Composition Scheme

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as

applicable for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the

option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-B). The price

bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply

the goods / services, meaning thereby the bidder has to supply the goods / services from the relevant

declared / registered place of supply only.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and shall

not be subject to variation on any account saving for change in quantity. A bid submitted with an adjustable

price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties: -

14.1 As regards the income Tax, surcharge on income tax and any other tax excluding GST & welfare cess at

prevailing rate, the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause 14.1 above the owner shall have the right to make

deduction at source from the amounts payable to the contractor in respect of Income Tax (on the cost of

items of supply included in the works contract) as may be mandatory in terms of the law. The owner shall

not bear any liability in this regard but shall issue necessary certificate in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from

the next day of the date submission of the bid and if the contractor is required to pay additional tax or duty,

then the owner shall reimburse the contractor the additional tax or duty so paid by the contractor against

submission by the contractor of documentary evidence to the satisfaction of the owner. This provision will

not be applicable to transaction between the contractor and his sub-contractors. Besides the said statutory

variation, no other statutory variation shall be payable by the owner.

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by the

Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No. 14.3.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by any

order, regulation or bye-law having the force of law the amount of such increase or reduction shall be

added to or deducted from the “Contract Price” as the case may be for direct transactions between

contractor & owner, and not for bought out items. It is the Bidders responsibility to furnish details of taxes,

duties, levies etc. applicable as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new

tax or duty will be applicable only to the direct transaction between the contractor and the owner.

Seal & Signature of Bidder

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of Tax (GST) etc in respect of this work and include the same in the quoted price. No separate

claim in this regard will be entertained by the Owner, as it is the responsibility of the Bidder to pay all these

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major factors in

consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s

attention is specifically invited to these clauses. Bid price shall include all the costs in fulfilling all the

insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools &

tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing and

commissioning including performance and guarantee tests of the equipment. If any such equipment is listed

anywhere else in the proposal and not specially mentioned in the above schedule, it shall be deemed to

have been included in the Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1: The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated cost

plus GST to be paid as under:

a) In the form of crossed DD drawn in favor of Gujarat Energy Transmission Corporation Limited payable at

Bharuch. Not accepted in Cash.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant

the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made payable to

the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months

from the date of submission of tender whichever is later.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within

thirty days of letter of award of contract)

19.0 Format of Bid:

19.1 The Bidder shall submit bid in hard copy duly signed on each page.

19.2 All copies of the bid shall be typed or written in indelible ink and shall be signed by the Bidder on each page

or a person or persons duly authorized by the Bidder to sign the Contract. The letter of authorization shall

be indicated by written power-of-attorney accompanying the bid. All pages of the bid, except for un-

amended printed literature, shall be initiated by the person or persons signing the bid.

Seal & Signature of Bidder

19.3 The Bidders must submit the qualifying data as required in Instructions to Bidders in separate envelope

sealed and enclosed in the envelope submitting proposals, super scribed as under:

Bi-Annual rate contract for Transportation of store material incl. loading unloading &

stacking of material/equipments from various destination to Bharuch store under const.

div. Bharuch or any const. site of Bharuch const. div. & vice versa within Gujarat.

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary

to correct errors made by the Bidder, in which case such corrections shall be

initiated by the person or persons signing the bid.

19.5 Bids shall be submitted as under:

Cover-I Earnest Money Deposit & tender fee

(if paid online then receipt of online payment)

Cover-II note required.

Cover-III not required.

The price bid is not to be submitted with the physical documents

21.0 Contract Quality assurance:

21.1 The Bidder shall include in his proposal the Quality Assurance Programme containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during various

phases as detailed in relevant clause of the General Technical Conditions.

21.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Programme shall form a

part of the Contract.

21.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being supplied

wherever specifically indicated in the tender document shall supply only from those vendors. Such details

shall be accompanied by their list of previous supplies made performance reports etc. However, in case of

orders are placed, specific approval shall be obtained from the owner for the vendor-supplied materials.

22.0 Signature of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making the bid

and must be signed and sealed by the Bidder with his usual signature. The names of all persons signing

should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership

name; followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized

representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by the

President/Managing Director or by the Secretary or other person or persons authorized to bid on behalf of

such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’

or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids will

be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

23.0 Sealing and marking of bids:

23.1 Cover-I - not required as online submission accepted only

Cover-II -not required as online submission accepted only

Seal & Signature of Bidder

Cover-III -not required as online submission accepted only

The original Bid and accompanying documents shall be submitted by the Bidder at the date, time and place

The Bid shall be submitted by RPAD or through speed post services at the Office of the SE (TR) GETCO

Bharuch. Bids submitted should be posted with due allowance for any postal delay. The Bids received after

the Due Date and Time of opening are liable to be rejected. Telegraphic/Telex/Fax/e-mail Bids shall not be

23.6 The Bid Security conditions must be submitted in a separate sealed envelope.

24.0 Deadline for submission of bids:

24.2 Bids must be received by the Owner at the address specified under Para 23.3, not later than the time &

date mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the Bidding

Document in which case all rights and obligations on the Owner and Bidders previously subject to the

deadline will thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed

by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids:

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the

modification or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate that the modification is

for the Technical bid. No bid modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration of

the period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid during

this interval may result in the Bidder’s forfeiture of its bid security.

BID OPENING AND EVALUATION

27.0 Opening of bids by owner:

27.1 The Owner will open the technical bids in the date and time mentioned for opening of bids at site. in the

Invitation to Bid or in case any extension has been given thereto, on the extended bid opening date and

time notified to all the Bidders who have purchased the bidding document. The Bidder’s representatives

who are present shall sign a register evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at his

discretion may consider appropriate, will be announced in the Technical Bid Opening.

28.3 The price bids (On line) of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present. The date & time

of opening the Price Bid shall be intimated to all such qualified bidders by Fax/Telex, at least one week in

advance besides inviting final price bid if found appropriate after evaluation of Technical bids.

28.4 The Bidder’s name, lumpsum Bid Price, all discounts if any, modifications in the Price Bid and any such

other details as the Owner, at his discretion, may consider appropriate, will be announced/ furnished in the

Price Bid (On line) Opening.

28.5 No electronic recording/transmitting devices will be permitted during Bid opening.

28.0 Purpose of evaluation of bids:

Seal & Signature of Bidder

28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these specifications

and documents. All technically responsive bids shall then be examined to determine the LOWEST

EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

29.0 Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such

time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under

consideration, Bidders and/or their representatives and other interested parties are advised to refrain from

contacting by any means, the owner and/or his employees/representatives on the matters related to Bids

under consideration.

30.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder

for a clarification of its bid. The request for clarification and the response shall be in writing and no change

in the price or substance of the bid shall be sought, offered or permitted.

30.0 Preliminary Examination:

30.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have been

properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit

price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy

between the total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will

be corrected accordingly. If there is a discrepancy between words and figures, the amount advantageous to

the Owner will prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be

rejected and the amount of Bid Security will be forfeited. The Bidder should ensure that the prices furnished

furnished in the specified prices schedules to be identified in Bid Form for this purpose, the Owner shall be

entitled to consider the highest price for the purpose of evaluation and for the purpose of award of Contract

use the lowest of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the

Bidding Document. For purpose of these Clauses, a substantially responsive bid is one, which conforms to

all the terms and conditions of the Bidding Document without material deviations. A material deviation is

one which affects in any way the prices, quality, quantity or delivery period of the equipment, completion of

works or which limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as

required in these specifications and documents. The Owner’s determination of a bid’s responsiveness shall

be based on the contents of the bid itself without recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently

be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

attribute to material deviation, provided such waiver does not prejudice or affect the relative ranking of any

31.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply:

‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the

AWARD OF CONTRACT

Seal & Signature of Bidder

32.0 Award Criteria

32.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that the

Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge

in this regard.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the

terms and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all

bids at time prior to award of contract, any without thereby incurring any liability to the affected Bidder or

Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify

the successful Bidder in writing by registered letter or e mail or FAX, to be confirmed in writing by registered

letter, that his bid has been accepted.

34.2 The notification of award will attribute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0, the

Owner will promptly notify each unsuccessful Bidder and will discharge his bid security, pursuant to Clause

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the Owner

will send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 7 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and

return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 15 (Fifteen) days of notification of Award.

35.4 The contractor will have to give safety cum indemnity bond on Non-Judicial Stamp paper of value Rs. 300/- to

GETCO against any possible claim of compensation for damage to contractor’s staff or any of third party

during the execution of work. The cost of stamp paper will be borne by the contractor.

35.5 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our

Transmission Circle, GETCO, Bharuch before commencement of works as per GETCO’s prescribed

Proforma. The cost of stamp paper will be borne by the contractor.

35.6 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our

Transmission Circle, GETCO, Bharuch before commencement of works as per GETCO’s prescribed

Proforma .The cost of stamp paper will be borne by the contractor.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be required

to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian bank/Scheduled,

Commercial Bank in the form to be furnished. The guarantee amount shall be equal to ten percent (10%) of

the Contract price and it shall guarantee the faithful performance of the Contract in accordance with the

terms and conditions specified in these documents and specifications. the guarantee shall be valid up to

days after the end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment furnished

and erected under the Contract, as per the specifications and documents.

a) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

Seal & Signature of Bidder

written notice from the Owner fully remedy free of expenses to the Owner such defects as developed

under the normal use of the said equipment within the period of guarantee specified in the relevant

clause of the General Terms and Conditions in the Part-I/Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be trued as limiting the damages under clause entitled “Equipment Performance

Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses in the Bid

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period, unless

otherwise specified in Special Conditions of Contract.

Seal & Signature of Bidder

Qualifying Requirements

1 Registration: Bidder quoting for the bid shall have registration preferably with

GETCO/Central/State Government/Railway/Semi. Govt. Organizations or certificate for

2 Experience: Bidder shall have carried out similar nature of job as Main contractor at least

equivalent to 50% of tendered amount/Quantity of this tender preferably with GETCO or with

State or Central Transmission Utility or Public Sector Organization within last 3 financial years.

Attested Xerox copy of work orders executed from GETCO/State/Central

Government/Railway/Semi-Government/Public Sector Organization and satisfactory

completion/performance certificate (Form 3A Only) from respective department should be

3 Solvency: Latest bank solvency certificate from any Bank of a sum of minimum 20 % of the

estimated cost shown in the tender.

4 Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P.F. Commissioner.

5 Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of the

Balance sheet with profit and loss account & IT return of last three Years.

6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the

bid documents in case of partnership firm & self-affidavit for proprietorship firm. All such

documents shall have to be NOTARISED

7 GST Registration: The Bidder shall be registered under the GST Act and a certified copy of such

registration under the GST act indicating the GSTIN shall have to be submitted along with the bid by

8 I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

9 All documents submitted by bidder must be self-attested.

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Bharuch

Seal & Signature of Bidder

CHECK LIST OF DOCUMENTS SUBMISSION

Mandatory to upload on-line only (pdf file)

No. Particulars

Scan of Demand Draft of Tender Fee Amount / Online payment

2 Scan of Demand Draft of EMD Amount / Online payment receipt

All Pages of Technical Bid with Bidder Signature and Rubber Stamp

(encouraged for digitally signed)

4 Registration document as Approved Contractor in Appropriate Class

Work completion certificate in Form No.3A (Experience Certificate as

main contractor) only as Per Qualification Requirement

6 Bank Solvency Certificate

7 Provident Fund Code Number Documents

8 GST Registration Number Documents

Income Tax Return, Profit Loss Accounts and Balance sheet of Last

Three Financial Years

10 Nature of Firm:

Partnership deed/Latest Form-G/ POA/Authorized Signatory

Certificate for Partnership

Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

11 PAN Number Document

12 Filling all Annexure

Mandatory to attach in Physical bid

No. Particulars

Demand Draft of Tender Fee Amount (if online payment done then

receipt of online payment to be submitted)

Demand Draft of EMD Amount (if online payment done then receipt of

online payment to be submitted)

Seal & Signature of Bidder

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group

companies i.e GUVNL, MGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and

shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for

the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to

be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the Specifications

and complete erection, testing and putting into satisfactory operation including all transportation, handling,

unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and

such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be

allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions

and/or deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for

the entire scope of the works.

1.12 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works

including erection, testing and putting into satisfactory operation including successful completion of

performance and guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.13 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect

the equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.14 ‘Notice of Award of Contract’/’Letter of Award’ shall mean the official notice issued by the Owner notifying

the Contractor that his bid has been accepted.

1.16 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.17 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective

sub division deputy engineer.

1.18 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.19 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal

as the case may be.

1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and

Seal & Signature of Bidder

phrases of like importance are used the approval, judgment, direction etc. is understood to be a function of

the Owner/Engineer.

1.21 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor

before the work is taken over by the Owner.

1.22 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.23 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and Guarantee

Tests, as specified in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.25 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc based on the technology available for carrying out such

1.26 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter of

1.28 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.29 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in other

parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General

Terms and Conditions of Contract, the Special Conditions of Contract. and all other documents

included under Part-I, Part-II and Part-III.

b) Specifications of the erection of the equipment’s and other technical services to be provided under

the Contract as brought out in the accompanying Technical Specifications.

Seal & Signature of Bidder

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications

thereto between the Contractor and the Owner prior to the Award of Contract except to the extent of

d) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the

Engineer whose decision shall be considered as final and binding upon the parties.

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the

Owner in connection therewith, to any person other than a person employed by the Contractor in the

performance of the Contract. Disclosure to any such employed person shall be made in confidence and

shall extend only so far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the Contract.

4.3 The Contractor shall not communicate or use in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the site,

dimensions, quantity, quality or other information, concerning the works unless prior written permission has

been obtained from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the

property of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s

performance under the Contract if so required by the Owner.

5.0 TRANSMISSION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be

treated as a single Contract. Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling

at site, installation, testing and commissioning including performance testing in respect of all the equipment

material equipment/

materials given by the owner after observing standard store procedures for transport from owner’s stores,

insurance, unloading storage handling at site installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing,

then the Contractor shall at the time of taking delivery of the equipment/dispatch documents be required to

execute an Indemnity Bond in favour of the Owner in the form acceptable to the Superintending Engineer

(TR) GETCO Bharuch for keeping the equipment in safe custody and to utilize the same exclusively for the

purpose of the said Contract. Samples of proforma for the Indemnity Bond will be furnished during award of

5.3 The Contract shall in all respects be trued and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Bharuch shall have

exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

Seal & Signature of Bidder

7.2 The Agreement, unless otherwise agreed to, shall be signed within 15 days of the acceptance of the Letter

of Award, at the office the Owner at Bharuch on a date and time to be mutually agreed. The Contractor

shall provide for signing of the Contract, Performance Guarantee, appropriate power of attorney and other

requisite materials. In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee

submitted with the Proposal will have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies

of agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect

thereto or to exercise any option therein provided, shall in no way be trued to be a waiver of such provisions,

rights or options or in any way to affect the validity of the Contract. The exercise by either party of any of its

rights herein shall not preclude or prejudice either party from exercising the same or any other right it may

have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled

‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

10.0 TIME – THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or

with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of

the Contract. The Contractor shall so organize his resources and perform his work as to complete it not

later than the date agreed to.

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as design, procurement, manufacturing,

shipment and field erection activities within seven (7) days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given by

the respective Transmission sub division unless otherwise provided in LOI.

12.0 PENALTY FOR DELAY

12.1 If the Contractor fails to successfully complete the commissioning within the time fixed under the Contract,

the Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The

details of such penalty are brought out in the accompanying Special Conditions of Contract (SCC). The

total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the Contract

total amount of penalty for delay under the Contract will be subject to a maximum of 10% of the Contract

prices plus GST detailed in the Special Conditions of Contract (SCC).

12.2 The Parties agree that delay in completion of contract will result into loss of revenue and consequently loss of

profit to the Owner. However, the amount of loss of revenue on account of delay in commissioning the

works cannot be calculated accurately at this stage.

12.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised

under this contract or any other amount payable under any other contract with the GUVNL and its

subsidiary Companies i.e GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL. It is permissible

for the Owner to adjust the amount of Penalty of delay against any Bank Guarantee furnished by the

Contractor under this contract or any other contract with GUVNL and/or its subsidiary companies.

Seal & Signature of Bidder

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or

damages, repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer

without advance notice to the Contractor and the cost of such work shall be paid by the Contractor. In the

event such action is taken by the Engineer, the Contractor will be notified promptly and he shall assist

wherever possible in making necessary corrections. This shall not relieve the Contractor of his liabilities

under the terms and conditions of the Contract.

15.3 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of six (6)

months from the date of such rectification or correction. If any defects are not rectified within a reasonable

time, the Engineer may proceed to do the work at the Contractor’s risk and cost but without prejudice to any

other rights which the Owner may have against the Contractor in respect of such defects.

15.4 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of such

rectification or correction.

15.5 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be responsible for

payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for his personal

income & property only.

17.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the

failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things

under the Contract, or for damage or injury caused by the alleged omission or negligence on the part of the

Contractor, his agents, representatives or his Sub-Contractors, or in connection with any claim based on

lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such

cases indemnify and keep the Owner, and the Engineer and/or his representative, harmless from all losses,

damages, expenses or decrees arising of such action.

18.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from

all his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as the

Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments made under

the Contract shall be treated as on-account payments.

21.0 ENGINEER’S DECISION

21.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-holding

of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision

21.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning

and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of

the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the Engineer’s

decision and the decision shall become final and binding.

21.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the

right to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of

the works and the decision of the Engineer as rendered shall be promptly observed.

22.0 POWER TO VARY OR OMIT WORK

Seal & Signature of Bidder

22.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred to as

‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the Contractor

except as directed in writing by the Engineer, but the Engineer shall have full powers subject to the

provisions hereinafter contained, from time to time during the execution of the Contract, by notice in writing

to instruct the Contractor to make such variation without prejudice to the Contract. The Contractor shall

carry out such variation and be bound by the same conditions as far as applicable as though the said

variations occurred in the Contract Documents. If any suggested variations would, in the opinion of the

Contractor, if carried out, prevent him from fulfilling any of his obligations or guarantees under the Contract,

he shall notify the Engineer thereof in writing and the Engineer shall decide forthwith whether or not, the

same shall be carried out and if the Engineer confirms his instructions, the Contractor’s obligations and

guarantees shall be modified to such an extent as may be mutually agreed. Any agreed difference in cost

occasioned by any such variation shall be added to or deducted from the Contract Price as the case may

22.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials are

already prepared or any design, drawings or pattern made or work done as per the contract requires to be

altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

22.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of

carrying out the alterations or additional or substituted work which either then or later on, will in the opinion

of the Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case

later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions,

advise the Engineer to that effect. But the Engineer shall not become liable for payment of any charges in

respect of any such variations, unless the instructions for the performance of the same shall be confirmed

in writing by the Engineer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to

the extent of any change in the price, before the Contractor proceeds with the change.

22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

22.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of

items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this

Volume-I. The Contractor shall carry out such variations and be bound by the same conditions as though

the said variations occurred in the Contract Documents. However, the Contract Price shall be adjusted at

the rates and the prices provided for the original quantities in the Contract.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of

items under the Contract but without any change in unit price or other terms & conditions. Such variations

unless otherwise specified in the accompanying Special Conditions of Contract and/or Technical

Specifications, shall not be subjected to any limitation for the individual items but the total variations in all

such items under the Contract shall be limited to a percentage of the Contract price as specified in the

Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

change in quantities as above.

25.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and

freely exchange with them such technical information as is necessary to obtain the most efficient and

economical design and to avoid unnecessary duplication of efforts. The Engineer shall be provided with

three copies of all correspondence addressed by the Contractor to other Contractors and Consulting

Engineers of the Owner in respect of such exchange of technical information, wherever needed.

26.0 NO WAIVER OF RIGHTS

Seal & Signature of Bidder

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any

order by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole

or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any possession

taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any power herein

reserved to the Owner or any right to damages herein provided nor shall any waiver of any breach in the

Contract be held to be a waiver of any other or subsequent breach.

27.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the rights of

the Owner against the Contractor or relieve the Contractor of his obligation for the due performance of the

Contract, or be interpreted as approval of the Works done or of the equipment furnished and no certificate

shall create liability for the Owner to pay for alterations, amendments, variations or additional works not

ordered, in writing , by the Engineer or discharge the liability of the Contractor for the payment of damages

whether due, ascertained, or certified or not or any sum against the payment of which he is bound to

indemnify the Owner, nor shall any such certificate nor the acceptance by him of any sum paid on account

or otherwise affect or prejudice the rights of the Owner against the Contractor.

28.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost

submit periodic progress reports as may be reasonably required by the Engineer with such materials as,

charts, net-works, photographs, test certificates, etc. Such progress reports shall be in the form and size as

may be required by the Engineer.

29.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and erected by

the Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a proof of the final

acceptance of the equipment. Such certificate shall not unreasonably be withheld nor will the Engineer

delay the issuance thereof on account of minor omissions or defects which do not affect the commercial

operation and/or cause any serious risk to the equipment. Such certificate shall not relieve the Contractor of

any of his obligations which otherwise survive, by the terms and conditions of the Contract after issue of

such certificate.

32.1 The payment to the Contractor for the performance of the works under the Contract will be made by the

Owner as per the guidelines and conditions specified herein. All payments made during the Contract shall

be on account payments only. The final payment will be made on completion of all Works and on fulfillment

by the Contractor of all his liabilities under the Contract.

32.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of conditions

specified thereof.

33.0 Payment Schedule

33.1 Application for Payment

33.2 The Contractor shall submit application for the payment in the prescribed Performa of the Owner. Performa

for application for payment will be as prescribed.

34.1 Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the equipment

shipped/brought on to the site pursuant to the Contract up to the date mentioned in the application and for

the period covered since the last preceding certificate, if any.

Seal & Signature of Bidder

34.2 Every interim payment certificate shall certify the Contract value of the Works executed upto the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any

interim payment certificate in respect of the works that, according to the decision of the Engineer, does not

comply with the Contract.

34.3 Mode of Payment

34.4 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or directly to

the Contractor as per the payment schedule.

34.5 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland transportation

(including port handling), insurance and the erection portion of the Works shall be made direct to the

Contractor by the Owner.

34.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after

signing the Contract Agreement. The payments linked with the dispatch of materials shall only be made

after production of all dispatch documents as specified in the relevant Contract conditions which will

interalia include the Material Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer,

one for the quantum of work completed and the other for the successful completion of quality check points

involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the Contractor

is liable, or any other retention award will be claimed by the Owner. The Owner to the Contractor shall bill

all such claims regularly as and when they fall due. Such bills shall be supported by appropriate and

certified vouchers or explanations, to enable the Contractor to properly identify such claims. Such claims

shall be paid by the Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid

by the Contractor within the said period, the Owner may then deduct the amount, from any money due or

becoming due by him to the Contractor under the Contract or may be recovered by sections of Law or

D. RISK DISTRIBUTION

37.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all perils

detailed herein. The form and the limit of such insurance as defined herein together with the under-writer in

each case shall be acceptable to the Owner. However, irrespective of such acceptance, the responsibility

to maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor

alone. The Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities

and obligations. The insurance covers to be taken by the Contractor shall be in the joint name of the

Owner and the Contractor. The Contractor shall, however, be authorized to deal directly with Insurance

Company or Companies and shall be responsible in regard to maintenance of all insurance covers. Further

the insurance should be in freely convertible currency.

37.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of commissioning of

the equipment shall be to the account of the Contractor. The Contractor shall be responsible for preference

of all claims and make good the damages or loss by way of repairs and/or replacement of the equipment,

damaged or lost. The transfer of title shall not in any way relieve the Contractor of the above

responsibilities during the period of Contract. The Contractor shall provide the Owner with copy of all

insurance policies and documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the Owner immediately after such insurance coverage. The Contractor

shall also inform the Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary well

37.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied

risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit,

theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions, accidents of

Seal & Signature of Bidder

all kinds, etc. The scope of such insurance shall be adequate to cover the replacement/reinstatement cost

of the equipment for all risks up to and including delivery of goods and other costs till the equipment is

delivered at Site. The insurance policies to be taken should be on replacement value basis and/or

incorporating escalation clause. Notwithstanding the extent of insurance cover and the amount of claim

available from the underwriters, the Contractor shall be liable to make good the full replacement/rectification

value of all equipment/materials and to ensure their availability as per project requirements.

37.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and

will be included in Contract Price, However, the Owner may from time to time, during the pendency of the

Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties

to the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of reduced

premia amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premia, which may be available for higher volume or for reason of financing arrangement of the project.

37.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the Site.

37.6 Special Conditions of Contract details out the various insurance liabilities.

38.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined elsewhere in the Bid document.

39.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the

Works, to the extent such omission on the part of the Owner has caused delay in the Contractor’s

performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall be final.

39.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if such

delays have resulted in any increase in cost. The Owner shall examine the justification for such a request

for claim and if satisfied, the extent of compensation shall be mutually agreed depending upon the

circumstances at the time of such an occurrence.

41.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the Owner

as the case may be, which they could not foresee or with a reasonable amount of diligence could not have

foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in

writing of such causes.

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from any

force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though

such cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works

without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works will

be issued by the Engineer to the Contractor in writing. The time for completion of the works will be

extended for a period equal to duration of the suspension.

Seal & Signature of Bidder

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the

works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer.

The Owner shall not be responsible for any liabilities if suspension or delay is due to some default on the

part of the Contractor or his Sub-Contractor.

43.0 CONTRACTOR’S DEFAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or

neglect to comply with any reasonable order given to him, in writing by the engineer in connection with the

works or shall contravene the provisions of the Contractor, the Owner may give notice in writing to the

Contractor to make good the failure, neglect or contravention complained of. Should the Contractor fail to

comply with the notice within thirty (30) days from the date of serving the notice, then and in such case the

Owner shall be at liberty to employ other workmen and forthwith to execute such part of the works as the

Contractor may have neglected to do or if the Owner shall think fit, without prejudice to any other right he

may have under the Contract to take the work wholly or in part out of the Contractor’s hands and recontract

with any other person or persons to complete the works or any part thereof and in that event the Owner

shall have free use of all Contractor’s equipment that may have been at the time on the Site in connection

with the works without being responsible to the Contractors for fair wear and tear thereof and to the

exclusion of any right of the Contractor over the same, and If the sum that the Contractor is entitled to

be paid plus the costs incurred by the Owner in completing the works, exceeds the Contract Price

or the entire works if entire works have been completed or the price for part of the works if part of

the works have been completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to

the Owner and if such excess is less than the sums due to the Contractor, Owner shall pay the

balance to the Contractor. For facilitating such payment, Owner shall encash the Bank Guarantees

of Contractor available with Owner/s and retain such other payments due to the Contractor under

the Contract in question or any other Contract that the Owner/s may have with the Contractor. Such

payment of excess amount shall be independent of the liquidated damages for delay which the Contractor

shall have to pay if the completion of works is delayed.

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including

guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give fifteen

(15) day’s notice in writing to the Contractor of his decision to do so.

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the

extent they are related to the work terminated and terms satisfactory to the Owner, stop all further sub-

contracting or purchasing activity related to the work terminated, and assist Owner in maintenance,

protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

44.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that the

legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and completing the Contract the

Owner shall be entitled to cancel the Contract as to its incompleted part without being in any way liable to

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Owner that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out

and complete the Contract shall be final and binding on the parties. In the event of such cancellation the

Owner shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of

Seal & Signature of Bidder

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not

completing the Contract.

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the

Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the

Contract, subject to provisions contained in sub-clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason of

willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties hereto

shall be relieved from carrying out further obligations under the Contract treating it as frustration of the

45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on

quantum merit_ basis, which shall be determined by mutual agreement between the parties.

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in

relation to the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to

any criminal liability which it may incur, subject the Contractor to the cancellation of this and all other

Contracts and also to payment of any loss or damage to the Owner resulting from any cancellation. The

Owner shall then be entitled to deduct the amount so payable from any money otherwise due to Contractor

under the Contract.

RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible,

be settled amicably between the parties.

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor,

arising out of the Contract for the performance of the Works whether during the progress of the Works or

after its completion or whether before or after the termination, abandonment or breach of the Contract, it

shall, in the first place, be referred to and settled by the Engineer, who, within a period of thirty (30) days

after being requested by either party to do so, shall give written notice of his decision to the Owner and the

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by the

Contractor who shall proceed with the Works with all due diligence, whether he or the Owner requires

arbitration as hereinafter provided or not.

47.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision

shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any

such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days, as the

case may be, either party may require that the matters in dispute be referred to arbitration as hereinafter

48.0 ARBITRATION

48.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become final or

binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

Seal & Signature of Bidder

48.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the Contractor and the

Owner and the third to be appointed as an umpire by both the arbitrators in accordance with the Indian

Arbitration Act. If either of the parties fails to appoint its arbitrator within sixty (60) days after receipt of a

notice from the other party invoking the Arbitration clause, the arbitrator appointed by the party invoking the

arbitration clause shall become the sole arbitrator to conduct the arbitration.

48.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act, 1940 or

any statutory modification thereof. The venue of arbitration shall be Bharuch.

48.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for making the

award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or being unable to act for

any reason, it will be lawful for the party concerned to nominate another arbitrator in place of the outgoing

48.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction, certification or

valuation of the Engineer in accordance with the Contract, and neither party shall be limited in the

proceedings before such arbitrators to the evidence or arguments put before the Engineer for the purpose

of obtaining the said decision.

48.4 No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him as being

called as a witness or giving evidence before the arbitrators on any matter whatsoever relevant to the

dispute or difference referred to the arbitrators as aforesaid.

48.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out their

respective obligations under the Contract.

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every month, a statement covering payments claimed and the

payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner. The

Contractor shall also prepare and submit a detailed account of Owner Issue materials received and utilized

by him for reconciliation purpose in a format to be discussed & finalized with the Owner before the award of

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Bharuch

Seal & Signature of Bidder

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications &

document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at

Site suitably designated for the purpose of overall responsibility and coordination of the works to be

performed at Site. Such person shall function from the Site office of the Contractor during the pendency of

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of

his field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act

(both of the Government of India) and the rules made there under in respect of any employee or workman

employed or engaged by him or his Sub-Contractor. He shall abide by labour laws and others as specified

in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be

to the account of the Contractor. Should any such inspection or registration need to be re-arranged due to

the fault of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration

also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing and

commissioning of the equipment to be supplied & erected under the Contract. The Owner shall continue to

hold the lien on all such equipment throughout the period of Contract. No material brought to the Site shall

be removed from the Site by the Contractor and/or his Sub-Contractors without the prior written approval of

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the

Owner may approve and the Owner shall give the Contractor reasonable facilities for carrying out the

4.3 In the execution of the works, no person other than the Contractor or his duly appointed representative,

Sub- Contractor and workmen, shall be allowed to do work on the Site, except by the special permission, in

writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract.

Any written order or instruction of the Engineer or his duly authorized representative, shall be

communicated to the said authorized resident representative of the Contractor and the representative shall

be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the Owner and

doing work in the vicinity of the Works under the Contract. The Contractor shall also so arrange to perform

his work as to minimize, to the maximum extent possible, interference with the work of other Contractors

and their workmen. Any injury or damage that may be sustained by the employees of the other Contractors

and the Owner, due to the Contractor’s work shall promptly be made good at the Contractor’s own

Seal & Signature of Bidder

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees

and workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or

employee of the Contractor at the Site, if in the opinion of the Engineer such employee has misconduct

himself or is incompetent or negligent or otherwise undesirable and then the Contractor shall remove such

a person objected to and provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and schedules

for carrying-out each part of the works. Any review of such plan or schedule or method of work by the

Engineer shall not relieve the Contractor of any of his responsibilities towards the field activities. Such

reviews shall also not be considered as an assumption of any risk or liability by the Engineer or the Owner

or any of his representatives and no claim of the Contractor will be entertained because of the failure or

inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall be solely

responsible for the safety, adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the safety

of all persons employed by him or his Sub–Contractor and all the properties under his custody during the

performance of the work. This requirement shall apply continuously till the completion of the Contract and

shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs

of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight

comparison to the schedules. The report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged works

to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with experience

of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and

other payments to the Contractor’s employees shall be the sole responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under

any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation

Abolition Act or any other law due to act of omission of the Contractor, the Owner may make such payment

and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site,

land for Transmission of Contractor’s field office, workshop, stores, etc. required for execution of the

Contract. Any such temporary Transmission shall be done by the Contractor at his cost.

Seal & Signature of Bidder

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and

unless the Contractor has handed over the vacant possession of land allotted to him for the above purpose,

the payment of his final bill shall not be made.

13.2 Electricity:

Where power supply is available with the Owner for Transmission purpose the same will be provided at the

job site at one point of the distribution system as may be decided by Engineer. Electricity furnished will be

440 volts, 3 phase, 50 cycles and 230 volts, 1 phase, 50 cycles. Each Contractor shall provide and install

all necessary transformers, switchgears, wiring fixtures, bulbs and other temporary equipment for further

distribution and utilization of energy for power and lighting and shall remove the same on completion of the

work. Should, however, electricity be used in the Contractor’s labour/staff colony, the power so consumed

shall be charged at the prevailing tariff rate of the GUVNL as prevalent for that area at the time of award of

work; the supply may be withdrawn if the power is used for purposes other than for the work of the project

and the Contractor shall not be entitled to any claim whatsoever on account of any such action taken by the

Engineer. For this purpose, contractor shall have to apply to DISCOM for separate temporary connection

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the Transmission equipment’s, tools, tackles and scaffoldings required for

pre-assembly, erection, testing and commissioning of the equipment covered under the Contract. He shall

submit a list of all such materials to the Engineer before the commencement of work at Site. These tools

and tackles shall not be removed from the Site without the written permission of the Engineer.

14.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel shall be trained in administering

14.4 Cleanliness

14.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish,

debris etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep

the work area clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In

areas where equipment might drip oil and cause damage to the floor surface, a suitable protective cover of

a flame resistant, oil proof sheet shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points

will be established and marked by the Engineer at site at suitable points. These points shall be used as

datum for the works under the Contract. The Contractor shall inform the Engineer well in advance of the

times and places at which he wishes to do work in the area allotted to him so that suitable datum points

may be established and checked by the Engineer to enable the Contractor to proceed with his works. Any

work done without being properly located may be removed and/or dismantled by the Engineer at

Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to

the extent practicable. Combustible materials, combustible waste and rubbish shall be collected and

removed from the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be

stored away from the Transmission and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for firefighting.

Enough of such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose,

semi-assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements

Seal & Signature of Bidder

ensure the protection of all materials, equipment and works from theft, fire, pilferage and any other

damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor shall be

carried out in presence of contractor and is deemed considered as part of the work completion. If it is

anticipated that the above test may prolong for a long time, the Contractor’s workmen required for the

above test shall always be present at Site during such tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall

submit to the Engineer every week a report detailing all the receipts during the week. However, the

Contractor shall be solely responsible for any shortages or damages in transit, handling and / or in storage

and erection of the equipment at Site. Any demurrage, wharf age and other such charges claimed by the

transporters, railways etc, shall be to the account of the Contractor. For shortages of any materials issued

by the GETCO for the work, recovery shall be made from you, on the basis of prices of the materials

(prevailing on the date of settlement of materials account) plus 15% supervision charges plus GST as

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of the

Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored shall be

properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid

damage of such equipment at Site.

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried by heating before

they are installed and energized. Motor bearings, slip ring, commutators and other exposed parts shall be

protected against moisture ingress and corrosion during storage and periodically inspected.

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation resistance at least

once in three months from the date of receipt till the date of commissioning and a record of such measured

insulation values maintained by the Contractor. Such records shall be opened for inspection by the

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and

stored in a suitable manner to prevent damage or deterioration in quality by storage.

19.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame

proof covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the

Engineer will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment,

which require indoor storage. Normally, all the electrical equipment such as motors, control gears,

generators, exciters and consumables like electrodes, lubricants etc. shall be stored in the closed storage

space. The Engineer, in addition, may direct the Contractor to move certain other materials, which in his

opinion will require indoor storage, to indoor storage areas, which the Contractor shall strictly comply with.

20.0 TRANSMISSION MANAGEMENT

20.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the

Engineer’s decision shall be final in resolving any disputes or conflicts between the Contractor and other

Seal & Signature of Bidder

Contractors and the tradesmen of the Owner regarding scheduling and coordination of work. Such decision

by the Engineer shall not be a cause for extra compensation or extension of time for the Contractor.

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by

the Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting

and the decision of the Engineer and shall strictly adhere to those decisions in performing his works. In

addition to the above weekly meeting, the Engineer may call for other meetings either with individual

Contractors or with selected number of Contractors and in such a case the Contractors if called, will also

attend such meetings.

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified Transmission schedule. If at any time, the Contractor is falling behind the

schedule, he shall take necessary action to make good for such delays by increasing his work force or by

working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the Engineer, satisfying that his action will compensate for the

delay. The Contractor shall not be allowed any extra compensation for such action.

20.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply

or any other services to the Contractor except for the coordination work between various Contractors if any

21.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract

Documents and any other supplementary data complete with all the latest revisions thereto. The

Contractor shall also maintain in addition the continuous record of all changes to the above Contract

Documents, drawings, specifications, and supplementary data, etc. effected at the field and on completion

of his total assignment under the Contract shall incorporate all such changes on the drawings and other

Engineering data to indicate as installed conditions of the equipment furnished and erected under the

Contract. Such drawings and Engineering data shall be submitted to the Engineer in required number of

22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

22.1 The Contractor shall bring to Site all equipment, components, parts, materials, including Transmission

equipment, tools and tackles for the purpose of the works under intimation to the Engineer. All such goods

shall, from the time of their being brought vest in the Owner, but may be used for the purpose of the works

only and shall not on any account be removed or taken away by the Contractor without the written

permission of the Engineer. The Contractor shall nevertheless be solely liable and responsible for any loss

or destruction thereof and damage thereto.

22.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to

him by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days

notice in writing of his intention to do so, the Owner shall be at liberty to sell and dispose of any such

goods, in such manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such

sum or sums due as aforesaid.

22.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the

Engineer the materials such as Transmission equipment, erection tools and tackles, scaffolding etc. with

the written permission of the Engineer.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner and the

employees of other Contractors and Sub-Contractors and all public and private property.

24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions

of Contract of this Volume-I, the following provisions will also apply to the portion of works to be done

beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

24.2 Workmen’s Compensation Insurance

Seal & Signature of Bidder

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against claims

for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any reason are not

covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation : As per statutory Provisions

Employee’s Liability : As per statutory Provisions

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or

death of members of public or damage to property of others, due to any act of omission on the part of the

Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and

civil commotion.

2.4.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors,

his agents and his employees have to perform work pursuant to the Contract.

24.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of

the Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take

care of all his liabilities either direct or indirect, in pursuance of the Contract.

25.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable Transmission conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency

thereof, unless special precautions or measures are taken by the Contractor in a proper and satisfactory

manner in the performance of such Works and with the concurrence of the Engineer. Such unfavorable

Transmission conditions will in no way relieve the Contractor of his responsibility to perform the Works as

per the schedule.

26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may come

across during the course of performance of his Works either during excavation or elsewhere, are properly

protected and handed over to the Engineer. Similarly, the Contractor shall ensure that the bench marks,

reference points, etc, which are marked either with the help of Engineer or by the Engineer shall not be

disturbed in any way during the performance of his Works. If any work is to be performed which disturbs

such reference the same shall be done only after these are transferred to other suitable locations under the

direction of the Engineer. The Contractor shall provide all necessary materials and assistance for such

relocation of reference points etc.

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment belonging to

him or to GETCO or to others, working at the Site. The Contractor shall also be responsible for provision of

all safety notices and safety equipment required both by the relevant legislations and the Engineer, as he

may deem necessary.

27.4 All equipment used in Transmission and erection by Contractor shall meet Indian/International Standards

and where such standards do not exist, the Contractor shall ensure these to be absolutely safe. All

equipment shall be strictly operated and maintained by the Contractor in accordance with manufacturer’s

Operation Manual and safety instructions and as per Guidelines/rules of GETCO in this regard.

27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated

Laws/Rules in force from time to time. A register of such examinations and tests shall be properly

maintained by the Contractor and will be promptly produced as and when desired by the Engineer or by the

person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

Seal & Signature of Bidder

27.8 The Contractor shall provide safe working conditions to all workmen and employees at the Site including

safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be erected under the

control and supervision of an experienced and competent person. For erection, good and standard quality

of material only shall be used by the Contractor.

27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging

to the Owner or other Contractors under any circumstances, whatsoever, unless expressly permitted in

writing by GETCO to handle such fuses, wiring or electrical equipment

27.10 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

27.11 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

27.12 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight of

any description will be imposed on any cable and no ladder or similar equipment will rest against or

attached to it.

27.13 No repair work shall be carried out on any live equipment. The equipment must be declared safe by the

Engineer and a permit to work shall be issued by the Engineer before any repair work is carried out by the

Contractor. While working on electric lines/equipment, whether live or dead, suitable type and sufficient

quantity of tools will have to he provided by the Contractor to electricians/workmen/officers.

27.14 In case any accident occurs during the Transmission/ erection or other associated activities undertaken by

the Contractor thereby causing any minor or major or fatal injury to his employees due to any reason,

whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the Engineer in

prescribed form and also to all the authorities envisaged under the applicable laws.

27.15 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being

carried out in such a way that it may cause accidents and endanger the safety of the persons and/or

property, and/or equipment. In such cases, the Contractor shall be informed in writing about the nature of

hazards and possible injury/accident and he shall comply to remove shortcomings promptly. The Contractor

after stopping the specific work can, if felt necessary, appeal against the order of stoppage of work to the

Engineer within 3 days of such stoppage of work and decision of the Engineer in this respect shall be

conclusive and binding on the Contractor.

27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety

reasons as provided in para 27.15 above and the period of such stoppage of work will not be taken as an

extension of time for completion of work and will not be the ground for waiver of levy of liquidated damages.

27.17 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety

Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so as to

enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to

the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire prone

areas and adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to

Seal & Signature of Bidder

j) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum

boots for working in slushy or in inundated conditions are essential requirements to be fulfilled.

27.18 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws

pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from time to

time without any demur, protest or contest or reservations. In case of any discrepancy between statutory

requirement and GETCO Safety Rules referred above, the latter shall be binding on the Contractor unless

the statutory provisions are more stringent.

(A) Fatal injury or accident :- Rs 1,00,000/- (These are applicable Causing death per person plus GST for

(B) Major injuries or accident causing : Rs. 20,000/- (Injury to any person.

25% or more permanent disablement per person plus GST whosoever to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules framed

there under or any other applicable laws as applicable from time to time. In case the Owner is made to pay

such compensation then the Contractor is liable to reimburse the Owner such amount in addition to the

compensation indicated above.

28.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and

other applicable Indian recognized codes and laws and regulation of the Government of India.

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Bharuch

Seal & Signature of Bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant provisions

elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and Erection

Conditions of Contract (ECC). The intent of provisions herein are specific to this contract and are, in

general, supplementary to related provisions under ITB, GCC and ECC. However, in certain provisions

which are contrary to those in ITB, GCC and ECC, the provisions in these Special Conditions of Contract

2.0 Tender Fee:

The tender fee specified in notice inviting tender is payable by Demand Draft (DD) drawn at Bharuch on

any Scheduled Bank in favour of GETCO Bharuch on any Scheduled Bank in Bharuch. The same will be

furnished in Cover-1 of Bid along with EMD (Bid Security).

3.0 Earnest Money Deposit (EMD):

3.1 (a) The estimated cost of Tender is more than Rs. 100 lacs, the EMD is payable as under:

 50 % of EMD by DD in favour of Gujarat Energy Transmission Corporation Ltd. on any Scheduled

Bank in Bharuch and Balance 50% by Bank Guarantee from any Nationalized Bank in the format

provided herein.

(b) The estimated cost of tender is less than Rs.100 Lacs, the EMD is payable as under:

 100 % of EMD by DD in favour of Gujarat Energy Transmission Corporation Ltd. on any Scheduled

Bank in Bharuch

3.2 The estimated cost for this Tender along with EMD is mentioned on tender notice.

Payment by Cheque/Cooperative Bank Guarantee/ Company Guarantee is not permissible.

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the Bid

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA:

Experience as per qualifying requirement.

5.2 FINANCIAL CRITERIA:

Bidder shall have carried out similar nature of job as Main contractor at least equivalent to estimated

amount/Quantity of this tender preferably with GETCO or with State or Central Transmission Utility or

Public Sector Organization within last 3 Financial years.

Bidder quoting for the bid shall have registration preferably with GETCO/Central/State Government/

Railway/Semi. Govt. Organizations or certificate for establishment. Latest Bank solvency certificate of 20%

of the tender value is required to be furnished by the tenderer along with the technical bid.

6.0 Additional Documents:

Apart From various documents to be furnished along with the Bid as required in the GCC and ECC, the following

documents/details are to be furnished by the Bidder:

1. GST Registration No. Date/ issuing authority.

2. Details of Partners/Directors of the Firm/Company.

3. Experience Record and details of orders pending / executed for various utilities

4. Last three years Audited Accounts & IT returns

5. PF registration along with proof of challan etc.

6. Solvency certificate from Bank (up to 20 % of Bid value).

Seal & Signature of Bidder

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, octroi, transportation, loading, –unloading & stacking at

site of equipment materials received from Construction store GETCO Bharuch/site after observing all store

formalities of GETCO.

7.2 No extra payment toward any type of templates and erection tools /materials will be made.

7.3 GOOD & SERVICE TAX (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services within the original contractual delivery period. The amount and% of GST and

Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under

GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate duly authorized Signatory of successful bidder, certifying that you

have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any

such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such GST

and Cess, is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY

making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be

clearly indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of

highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier

from Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final

and any additional GST will have to be borne by the tenderer. In no case additional amount towards tax or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

i. Contractor has to submit the GST Registration certificate.

ii. Contractor has to submit invoice/Challan as documentary proof with each RA bill & Final Bill and in which it

shall be specifically mention the nature of service &code SAC code under which the amount of service tax

GST payable by contractor and payable by GETCO (if any) without fail.

iii. GETCO will withheld the GST amount of contractor and it shall be reimbursed on production of documents

evidences of payment made by contractor

iv. The Contractor has to submit invoice to GETCO indicating following.

 Name, address and GST registration no. of the service provider

 Name and address of person receiving the service i.e. GETCO

 Description and value of taxable service provided

 The total GST payable thereon with bifurcation of GST payable by service provider and service

 Rate and amount of taxes i.e. CGST/ SGST/ IGST/UGST

 Place of supply along with the name of State, in case of a supply in the course

of inter-State trade or commerce i.e. Out of Gujarat Supply

 Applicable SAC Code

 Contractor has to also supply tax invoice as described under GST rules and

Regulation indicating GSTIN

v. Contractor has to provide Tax invoice in a standard format as per CGST act, CGST rules 2017 and GST

invoicing rules containing all details as provided in Act and rules. Contractor / Supplier has to mention GST

no. of GETCO i.e. 24AABCG4029R2ZC in the invoice invariably & failure of which payment will not be

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of tender

only and any deviation in the same shall not be accepted. Further, any additional liability of GST (later on

due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as

charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall have to be passed on

to the company, along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

Seal & Signature of Bidder

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY

and you should inform such changes to COMPANY from time to time.

Tax deduction at Source (TDS) under GST at the prevailing rate will be deducted from bills in accordance with

the provision of Section 51 of the CGST Act, 2017 and to that effect a certificate will be issued to the party.

7.4 Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it

takes place within the original contractual delivery date will be to COMPANY’s account subject to the claim

being supported by documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of

Income-Tax Laws and to that effect a certificate will be issued to the contractor.

7.6 Welfare Cess

 As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply,

erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects and civil works.

 Contractor shall get registered under Welfare Cess Act before commencement of work. Office of the Factory

Inspector is authorized at present as a registering authority.

 GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment.

 The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall

deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As

this part of welfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of

request letter along with documentary evidence of payment. For calculation of welfare cess on supply part,

valuation as per MR shall be taken and informed to the contractor for payment. This will be over and above

 In case of EPC contracts covering supply, erection, testing & commissioning, the supply portion shall also be

considered for calculation of welfare cess.

 If GETCO purchases material on its own without any reference to the estimate contract and gives/hand over

the material to the contractor for erection, testing & commissioning, then welfare cess on procurement cost of

the equipment of material shall also be applicable. Procedure same as narrated above.

 Periodically, the evidence regarding filing of return and maintaining record as per the Act by the contractor

shall be verified by GETCO.

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

 Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence

of payment of welfare cess of previous R.A.Bill.

 Before release of payment of final bill,the contractor has to submit documentary evidence of payment of

welfare cess of previous R.A.Bill as well as of this final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to submit

documentary evidence of registration under Welfare Cess Act and evidence of payment of welfare cess.

 The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of

payment by observing due formalities.

8.0 SECURITY DEPOSIT

Seal & Signature of Bidder

8.1 The successful bidder has pay security deposit within 10 days of receipt of LOI.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a

Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in

DD payable at Bharuch /Bank guarantees from following Banks will be acceptable.

8.3 If the Contractor defaults in execution of the orders placed or if COMPANY suffers any financial loss due to

this, then COMPANY will be forfeited Security Deposit, EMD plus GST as applicable from other orders of

the same firm or by encasing the Bank Guarantee

(A) Guarantees issued by the following Banks will be accepted as SD/EMD on permanent basis.

1. All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up to March 31, 2027 The

validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.

2. AU Small finance bank

3. Bandhan bank

4. City union bank

6. DBS Bank Indiia limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First bank

16. Indusland Bank

17. Jammu & Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka bank

20. Karur Vysya bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Charterd Bank

25. Tamilnadu Mercantile Bank

26. Ujjivan small finance bank

28. Ahmedabad Mercantile Co-Op. Bank

29. Nutan Nagrik sahkari Bank ltd.

30. Rajkot Nagrik sahkari Bank ltd.

31. Saraswat Co-operartive bank

32. SBPP Co op bank

33. SVC Co-operative Bank Ltd.

34. The Cosmo Co op Bank

35. The Gujarat State co-operative bank

36. Surat District Co-op bank

37 Surat people’s Co-op. bank

38. Baroda Central Co-Operative Bank

39. Panchmahal Dist Co-Op Bank

40. Kalupur commercial Bank

41. Rajkot commercial Co-op Bank

42. Banaskatha Mercantile Co-Op Bank

43. Gujarat Gramin bank

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit- total shall be kept deposited up to completion of work finalization of final bill. The

same shall be return on receipt of N.O.C. by the concerned DE after observing GETCO’s procedure.

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the GETCO

in event of non-fulfillment of the term and conditions of this contract by the contractor.

Seal & Signature of Bidder

8.6 Corporate Guarantees are not admissible.

8.7 The ‘Signing of Contract’ and ‘Contract Agreements’ will be done as per prevalent GETCO Terms and

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in poor workmanship etc.

for a period of one year from the date of commissioning.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly

observed. Any delay that may take place in supply and erection beyond Contractual cutoff date stated as

per stipulated delivery period shall be subject to the penalty at the rate of ½ % of the contract value per

week plus GST of delayed work or part thereof, with a ceiling of 10 % of the total contract value plus GST.

10.2 The Parties agree that delay in completion of contract will result into loss of revenue and consequently loss

of profit to the Owner. However, the amount of loss of revenue on account of delay in commissioning the

works cannot be calculated accurately at this stage. The parties, therefore, agree that the Penalty stipulated

above is a genuine pre-estimate of the loss/damage which will be suffered on account of delay and/or

breach on the part of the Contractor and the said amount will be payable by the Contractor on demand.

10.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised

under this contract or any other amount payable under any other contract with the GUVNL and its

subsidiary Companies i.e GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL. It is permissible

for the Owner to adjust the amount of Penalty of delay against any Bank Guarantee furnished by the

Contractor under this contract or any other contract with GUVNL and/or its subsidiary companies.

10.4 If the contractor fails to complete the job in stipulated time period/leaves the site with incomplete work,

GETCO will get the remaining work executed at the risk & cost of contractor.

11.0 COMPLETION PERIOD

11.1 Overall period for this Contract will be TWO YEARS from the date of commencement.

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are demonstrated to

be complete to the satisfaction of the GETCO/Engineer and is complete in all respects as per the terms and

conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the transported tower material including loading/unloading is to be

prepared in triplicate and submitted to Site Engineers in-charge of the work, for necessary payment. These

bills shall be serially numbered.

12.2 Balance 10% payment shall be released only after obtaining certificate of successful completion of entire

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of Transportation work in scope of work order.

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/

(and intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of as deemed

acceptance of goods or services i.e After submission of all required documents as per at terms & time

to time circular issued by GETCO’s corporate office as well as statutory requirement to process the bill.

*Date of acceptance means-

(a) The day of actual delivery of goods or the rendering services or

(b) Where any objection is made in writing by the buyer regarding acceptance of goods Or services, the day on

which such objection is removed by the supplier.

** Date of deemed acceptance” means-

where no objection is made in writing by the buyer regarding acceptance of goods or

Seal & Signature of Bidder

services within fifteen days to the delivery of the goods or the rendering of

services, the day of the actual delivery of goods or the rendering or services.

14.0 TAKING DELIVERY AND INSURANCE:

14.1 The contractor has to take delivery from Transmission store of S/S equipment and materials and keep in

safe custody and transport to the respective sites and will be fully responsible for any damage to or loss of

all materials at any stage during transportation or erection or taking over of the S/S by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own

14.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled and/or

erected by him at site in his custody. The Contractor shall make suitable security arrangements at his own

cost to ensure the protection of all materials, equipment and works from theft, fire pilferage and any other

damages and loss. It shall be the responsibility of the contractor to arrange for security till the works are

finally taken over by the GETCO.

14.4 MARINE-CUM-ERECTION INSURANCE: The contractor shall take suitable storage-cum-erection insurance

cover at his cost to the extent of 100 % cost of S/S materials, which are required to complete the work.

Bidder shall have to take the comprehensive Marine cum erection (MCE) insurance policy against any

loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and commissioning up to

the time of taking over of the work by GETCO. However, if the work is not completed within the

stipulated time limit as mentioned into work order, the MCE shall be extended by the contractor up

to the work completion and taking over of the line or S/S by GETCO. Moreover, the charge for

extension of insurance shall be borne by contractor if the delay is attributed to the contractor. The

charge for extension of insurance shall be reimbursed by GETCO to the contractor on production of

proof for extension of MCE if the delay is attributed on the part of GETCO

The Contractor shall deal directly and pursue the claim with the Insurance Company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The proof

of insurance policy taken by the successful Contractor shall be furnished/submitted to Engineer-In-Charge

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in

absence of the above insurance policy, R.A. Bill payment will be withheld.

However, it will be contractor’s responsibility to Insure entire project till the line is taken over by the GETCO.

The approximate amount of the material required for erection to complete the scope of work is to be taken

from concern DE(Store) before commencement.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge, pursue

and settle all the claims with the Insurance Company for all items, materials and the GETCO shall be kept

informed about it. Contractor shall replace the lost / damaged materials / items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work progress is as per agreed schedule. The

loss, if any, such replacement will have to be borne by the Contractor and GETCO will not entertain any

claim / representation in this regard. However, it will be contractor's responsibility to insure the entire project

till the S/S is taken over by the GETCO.

15.0 LABOUR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid labour license under the contract Labour (Regulation and abolition) Act for

employing necessary manpower required by him. In the absence of such license, the contract shall be

liable to be terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all labour laws and keep the GETCO indemnified in

respect thereof. Some of the major liabilities under various labour and industrial laws which the Contractor

shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates

made applicable from time to time by the Government of Gujarat / Government of India or other

Statutory Authority.

ii) Payment of deposit in respect of each contract labour at the rate of Rs. 30/- or later prevailing rate

with the Office of Commissioner of Labour as per the Contract Labour (Regulation and Abolition)

Seal & Signature of Bidder

iii) License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and Rules

framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute

Act. Any payment to the Contractor’s employee arising out of any claim of disputes under the

Industrial Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under

the various labour laws, in force from time to time, from Statutory Authorities like State Government/

Government o India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee. Provident

Fund and Family pension Scheme at the rate of 18% (or at the rate made applicable by the Government

from time to time of the wages. The Contractor’s contribution and his workers contribution towards

Provident Fund and Family Pension Scheme shall be deposited by the Contractor with Regional Provident

Fund Commissioner, Ahmadabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of the

Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Ahmadabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Ahmadabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour, shall be

provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for individual

labourer, which shall be duly verified, approved and certified by the authorized Officer of the GETCO.

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the liability

insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pendency of the contract.

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and for

maintenance of various registers and records required under the law and contract. No payment for

supervision shall be admissible.

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO also,

Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and expenses

whatsoever, arising out of or in connection with the matters referred herein above elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against the GETCO or

Government for or in respect of performance of his obligation under the contract documents. The GETCO

shall not be liable for intervention of authority Government for or in respect of performance of his obligation

under the contract documents. The GETCO shall not be liable for or in respect of or in consequence of any

accident or injury to any workman or other person in the employment of the Contractor or his Sub-

Contractor and the contractor shall indemnify and keep indemnified the GETCO against all claims,

demands, proceedings, cost, charges and expenses whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this contract. If

any of the work is sublet, the Contractor shall required the Sub-Contractor to provide workmen’s employer’s

liability insurance for the latter’s employees, such employees shall be covered under the Contractor’s

Seal & Signature of Bidder

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed under

the minimum wages act. The wages of every Contract Labour employed by him under this contract

shall also be paid by him before the expiry of 7th day of the last day of the month in respect of the

wages are payable (i.e. wages of a month have to be paid by him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor shall be

punishable to the extent of Rs. 100/- per each day or as per the prevailing rules of labour laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of

labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

outside the factory work premises and the Contractor shall arrange to have his office outside the

factory work premises and the Contractor shall keep himself present throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within contractual period of

delivery or in case the stores are found not in accordance with prescribed specification and/or the

approved sample, the GETCO shall exercise its discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and at the risk of the

contractor for such stores not so delivered or other similar description without canceling the contract in

respect of the consignment not yet due for delivery or

15.12 To cancel the contract. In the event of the risk purchase of stores of similar description, the opinion of

the GETCO shall be final. In the event of action taken under clause (A) or (B) above, the contractor

shall be liable to pay for any loss which the GETCO may sustain on that account, but the contractor

shall not be entitled to have any saving on such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any time

for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce all

the quoted rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates

of erection schedule shall be reduced proportionately by difference in percentage). The confirmation for

matching end cost shall be given within 7 (seven) days from the letter from GETCO.

16.0 VENDOR REGISTRATION:

REGISTRATION AS A CONTRACTOR:

16.1 Bidder quoting for the bid shall have registration preferably with GETCO/Central/State Government/

Railway/Semi. Govt. Organizations or certificate for establishment. It is required to furnish documents of

registration along with offer in Technical bid and the details at appropriate place in confirmation of

details of bidder shall be given by the contractor

17.0 Placing Vendors/Contractors for Purchase/Works in a Stop deal/Banned for business

dealing/blacklisting:

1.1. Stop deal / banned for business dealing / blacklist means debarment of parties from participating in

the tendering process.

1.1.1. Firm will mean Bidder / Licensor / Tenderer / Consultant / Vendor / Contractor.

1.1.2. Reasons for Putting a Firm on Stop deal / banned for business dealing / blacklisting, is to protect the

GUVNL and its subsidiary Companies from dealing with undesirable firm.

1.2. The list of indicative reasons for placing the firm in a Stop deal / banned for business dealing /

blacklist are as Under. A Firm will be placed in a Stop deal / banned for business dealing / blacklist, if the

Seal & Signature of Bidder

1.2.1. Has submitted fake, false or forged documents / certificates,

1.2.2. Has revised / withdrawn price bid after opening of Techno – commercial bid, until and unless it is

1.2.3. Has tampered with the stipulated tendering procedure.

1.2.4. Has refused to accept letter of Acceptance / purchase Order / Work Order after the same is issued by

the Company within the validity period and as per agreed terms and conditions,

1.2.5. Has committed breach of contract or has failed to perform a contract or has abandoned the contract,

1.2.6. Has failed to provide suitable expertise for the work as per per-scheduled program.

1.2.7. Has failed to submit all the necessary tests reports / documents within time schedule/ as per

company’s time limit, as mentioned in the LOI, if the letter of Acceptance (LOA) is placed subject to

submission of type reports / documents to the firm.

1.2.8. Has indulged in construction and erection of defective works.

1.2.9. Has supplied inferior quality / defective materials and refused to replace with stipulated time frame,

as specified by the company,

1.2.10. Has substituted materials in lieu of materials supplied by the company or has not returned or has

short returned or has unauthorisely disposed of materials / documents / drawings / tools or plants or

equipment supplied by the Company,

1.2.11. Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage,

1.2.12. Has unauthorisely obtained official company information or copies of documents, in relation the

tender / Contract.

1.2.13. Has failed to follow the stipulated mode of communication, if specified by the tendering authority /

1.2.14. Has parted with, leaked or provided confidential / proprietary information of the Company given to

the firm only for its use (in discharge of its obligation against an order) to any third party without prior

consent of the Company,

1.2.15. Any other ground for which in opinion of the company makes it undesirable to Deal with the Firm.

1.2.16. In case the State Government directs the Company to place a firm in stop dealing / banned for

business dealing / banned for business dealing / blacklisting.

1.3. Every bidder should at the time of submission of bid, give a declaration that bidder and / or proprietor

/ partner / Director of the firm has not been placed on stop dealing / banned for business dealing /

blacklisting by GUVNL and It’s any subsidiary Companies as per Revised ANNEXURE-14

18.0 CERTIFICATE

Sub: Bi-Annual rate contract for Transportation of store material from any site/store in Gujarat to Bharuch

Store/Site including loading & unloading work under Bharuch circle

In connection with above subject, I / we confirm the following:

a) I/ we, the undersigned, have read and understand the Tender No. TCBRH/26-27/E-2605 For Bi-Annual

rate contract for Transportation of store material incl. loading unloading & stacking

of material/equipments from various destination to Bharuch store under const. div.

Bharuch or any const. site of Bharuch const. div. & vice versa within Gujarat.

Complete with all the tender Terms and Conditions.

b) The price in the bid is firm prices in line with Tender Specifications and shall stand valid till completion of the

Contract, if awarded.

c) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation. Further, I / we

also agree that additional conditions / deviations, if any found in bid, the offer shall be out rightly rejected

without assigning any reason thereof.

19. The GETCO reserves the rights of interchanging and dismissing any person employed for the

work if there is complaint against his misbehavior, misconduct or disloyalty towards job.

20. Terms and conditions regarding industrial laws and other related matters shall be

complied by the contractor in all respect.

21. The contractor shall ensure that all persons have provided safety tools, shoes, hamlets etc. as may be required

for safety point of view and all his persons shall follow the instructions issued by the GETCO from time to time

in concern with the safety and security as the work to be carried out.

22. “RIGHT OF THE OWNER”:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or

Seal & Signature of Bidder

in part from the security, if any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be

entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of any

such claim. In the event of the security is insufficient to cover the claimed amount or amounts, the Owner shall

be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to

above, from any sum or sums found payable or which at any time-thereafter any become payable to the

Contractor under the same contract or any other contract with the Owner or GUVNL or its subsidiary

companies pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (including the security deposit) under the contract

any be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a

sum of money arising out of or under any other contract made by the Contractor with the Owner or GUVNL

or any of its subsidiary companies.

b) It is an agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract

is either mutually settled or determined by the arbitrator or competent court, as the case may be, and the

Contractor shall have no claim for interest or damages whatsoever on this account or any other ground in

respect of any sum of money withheld or retained under this clause and as may be duly notified to the

Signature of Authorized representative

of Company / Agency

Seal & Signature of Bidder

SPECIAL TERMS AND CONDITIONS:

1. The successful Bidder will have to make arrangement for loading/unloading of material on his own transport

trolley/vehicle of the required adequate capacity.

2. Along with tender, he should submit the details of vehicles to be utilized for transporting the material. The

contractor must have own transport vehicle and R.C. book and all RTO documents in original should be

3. No tools & tackles or man power of any short will be provided by the GETCO. Neither crane nor any facilities

will be provided by the GETCO at any place contractor will arrange everything required for completion on the

4. The contractor will be fully responsible for any shortage, breakage of damages to the material /transformer that

may occur during the time of loading, transporting, unloading and dragging it is to be properly unloaded and

handed over to the GETCO after completion of the job in a satisfactory manner. The cost of any such

shortages/ breakages or damages if any will be recovered from the contractor. The assessment of which will be

done by our field officer at his sole discretion and his decision will be binding on the contractor.

5. The insurance of the job will be arranged by Contractor. If any loss or damages is done to our equipment and

insurance office will not pay the full amount of damage / loss or fully not paid by them, the balance amount and

/ or full amount whichever is applicable and consider by GETCO will be recovered from the bill payable to the

6. The contractor shall be responsible for any incident or damage to privilege, public properties etc. during the

time of loading, unloading and transporting etc.

7. The GETCO will not be responsible for any accident, injury etc. to the contractor’s laborer or equipments,

during the execution of the job, which will be the sole responsibility of the contractor.

8. The successful bidder will have to give indemnity the GETCO against any possible claim of compensation for

damage to his equipment or for injury to him, or fatal/non-fatal Accident to human life, his staff or any other

person during execution of the above job. If for any reasons the GETCO is called upon to pay such claim or

compensation the same will be recovered from him or his bills.

9. The contractor or his authorized person should always be present at the time of loading, unloading and

dragging of material /transformers.

10. If, at any stage the contractor fails to carry out the job, the work will be get done at his risk and cost without

giving any notice or formalities required as per rules as the time is the essence of the contractor. Contractor will

not be entertained for any dispute in this regard.

11. The contractor will have to make his own arrangements for PWD road permit, R.T.O. permission or any other

permission from local or other authorities or Gujarat State Government or other state Govt. which may be

required for movement of tractor/trailer in Gujarat State and for the transport of the heavy packages stated

above. If necessary the GETCO will extend all possible assistance to the contractor by way of writing

recommendation, letters for issue of such permission to the various authorities if required exgretia but without

any commitment and without prejudice to the other terms and conditions of this tender. The transportation

inside Railway premises, P.W.D. or Local Authorities Roads, will have to be done in such a manner that

prescribe and in such periods (nights or day) they permit. Toll tax will be reimbursed on production of proof of

12. Wherever necessary reinforcement to the small bridge or culverts coming the way while transporting will have

to be arranged by the contractor on his cost.

13. The bidder should quote his rate correctly taking into consideration all points mentioned in the Schedule ‘B’

attached. The rates should be quoted without any conditions and should be quoted in ink both in words and

figures in legible hand.

14. The bill have to be submitted in triplicate to the concerned field engineer with one copy to SE (TR) Circle Office,

Bharuch and payment will be made on actual measurement after observing GETCO’s general procedure and

GETCO’s rule. The Quantum of work shown in schedule ‘B’ is provisional.

15. The successful bidder will be governed by the ‘General Terms & Conditions’ of the GETCO and the ‘Tender

and Contract for Works’ booklet of the GETCO which can be issued from this office.

16. The successful bidder will have to enter into agreement with the GETCO on a stamp paper of appropriate value

at his own cost.

17. The successful bidder will have to take out insurance for his equipment, compensation for his labour and third

party risk etc. During transport and placement on plinth for transformers in question.

18. The successful bidder shall abide by & fulfill and the terms and provisions of the GETCO’s General Terms and

conditions of contract and the ‘Contract for Works’ booklet as applicable unless modified in the above

specification, and in default thereof to forfeit and pay to the GETCO the same of money due.

Seal & Signature of Bidder

19. The full amount of the earnest money deposit should be absolutely forfeited to the GETCO should successful, if

bidder not deposit the full amount of specified security deposit.

20. The tender should contain following details.

20.1. Complete details of the vehicle proposed for this work by the bidder.

20.2. The GETCO reserves the right to reject any or all tenders without assigning any reasons thereof.

20.3. The tenderer shall have to complete the job immediately on receipt of the intimation from concerned

Engineer and the same will be given for necessary arrangement in advance. Contractor has to mobilize

their gang within 24 hrs.

20.4. The period of order is 2 Years.

20.5. Weekly statement for execution of work should have to be submitted to EE (Const.), Bharuch with a

copy to SE (TR) Circle Office, Bharuch showing detailed work carried out for monitoring of order

quantity/value.

20.6. No payment will be made for empty trailer.

20.7. Based on the Hon’ble Supreme Court judgment dt. 9.11.2005 directing all the State

Governments to ensure that the motor vehicles carry only the specified weight and if any

excess weight is carried, the same should be off loaded.

In view of above directions, it is mandatory that the transporter should place trailer having

appropriate registered laden weight.

24.0. As per RTO rules the specified height & width of goods for carrying out is allowable. If any penalty may be

occurred by you due to carry out the exceed height than the allowable height in such circumstances,

you have to produce the proof of penalty payment for reimbursement. In no other case penalty of RTO

will be entertained.

25.0. In case of any disputes in terms and conditions of this tender or associated matter, decision of SE (TR)

Bharuch will be final and no legality is binding in any dispute aroused by contractor.

26.0. Mostly this contract will cover Bi-Annual rate contract for Transportation of store material

incl. loading unloading & stacking of material/equipments from various

destination to Bharuch store under const. div. Bharuch or any const. site of

Bharuch const. div. & vice versa within Gujarat. and same can be utilized for any s/s of

GETCO in emergency in the interest of company.

27.0. The rate quoted in the tender will remain valid for a period of 6 months from the date of opening of price

28.0 All the materials issued by GETCO shall be transported to the work site on same day and to be preserved in

safe custody failing to which GETCO shall initiate legal action if required. Similarly, as per instruction of

Engineer in charge, you have to credit the material at GETCO store without any loss of time failing to

which GETCO shall initiate legal action if required.

29.0 The work should be carried out according to the specification and as per instructions and programmed laid

out by the Engineer-in-charge of the work.

30.0 The contractor should employee as Supervisor with sufficient qualification and experience who could

supervise the execution of work thought. He should always remain in contact to executing authority.

31.0 The bidder shall specifically note that GETCO will not pay any extra amount towards any type of claim

except for the description indicated in Schedule – ‘B’. The party has to carry out all other/ additional

required activities/ works as directed by Engineer in charge which is not mentioned in Schedule but

required to be completed as per site condition and for this work no extra payment shall be made by

32.0 Contractor has to deploy sufficient skilled manpower for speedy and safe transportation of the equipment’s.

33.0 For volumetric consignment the trip will be considered as minimum ‘Trip of 9 MT

Transported’ irrespective of actual weight transported.

34.0 The authorized/ responsible representative must have to travel with the truck till the safe delivery of the

materials. In no case the loaded truck should be left ideal by him and it will be your sole responsibility

for any shortage/ damage to the tower materials during execution of the order.

Seal & Signature of Bidder

35.0 The materials to be loaded must be weighted on weigh-bridge in presence of our authorized

representatives/ engineer-in-charge and payment will be made only against actual weight transported

with the shortest route. The weighting charges are to be born by the contractor.

36.0 The contractor has to fully co-operate the employees of the GETCO during execution of the work order at

either of the destination places without any excuse. Difficulty of any nature must be brought to the notice of

the engineer-in-charge.

37.0 The contractor has to maintain the rules and regulation of the respective store for loading/ unloading the

38.0 The quantity and distance mentioned in the Schedule “B” is tentative and payment will be made on the

actual basis i.e. actual weight transported with the shortest distance as certified by engineer-in-charge.

39.0 The labour provided by contractor must be physically strong & skilled, honest, experienced, obedient, hard

worker, well-disciplined good behavior & polite in nature. Any damage to goods by any of the labours

should be recovered from the contractor. Safety of material & labour is the sole responsibility of contractor.

40.0 If the contractor fails to complete the job in stipulated time period/leaves the site with incomplete work,

GETCO will get the remaining work executed at the risk & cost of contractor.

Seal & Signature of Bidder

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information & should place on top of technical bid specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called for. Yes / No

3) Whether the Bid is submitted by RPAD/Speed post. Yes / No

4) Whether all pages of Bid Specifications are sealed and signed by the Bidder. Yes / No

5) a) Whether the Bidder is registered with establishment Yes / No

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. & date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. ( DD / BG ) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company's Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No

8) GST [IN PERCENTAGE] Yes/ No

Please quote your GST Registration No. & Date.

9) PENALTY TERMS AGREE Yes/ No

10) SECURITY TERMS AGREE Yes/ No

11) PAYMENT TERMS AGREE Yes/ No

12) Completion Period Agreed Yes/ No

13) TELEPHONE NOS. & FAX NO. & e-mail ID

14) AUTHORISED PERSON OF THE FIRM:

15) NAME OF THE PROPRIETOR, PARTNERS, DIRECTORS

[AS THE CASE MAY BE], ALONG WITH ADDRESS, TELEPHONE, FAX NO. etc.

Signature of Authorized Representative of

Name of tendering ompany

Seal & Signature of Bidder

Penalty Clause:

2.1 In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor / agency shall be penalized as

Sr. No Amount of Contract in Rs. Penalty amount

1 Up to 1 Lac Rs.5000/- plus GST as applicable

2 Above 1 Lac to  10 Lacs Rs.40000/- plus GST as applicable

3 10 to -- 100 Lacs Rs.100,000/- plus GST as applicable

4 > 100 Lacs 1.0 % plus GST as applicable

2.2 The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-

fatal accident occurred to human being.

2.2 The GETCO investigating officer findings in to accident shall be final and binding to the contractor

2. Safety Requirement:

3.1 Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in

charge and supervisor. Safety document shall be handed over and vital safety norms and key points of

safety related to project shall be explained and recorded for commitment by erection contractor.

Such records are mandatory for clearing first erection bill.

3.2 During site visit by GETCO official of Executive Engineer and above rank, the following checks during

execution of work shall be covered.

3.21 Safety equipments available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

3.22 Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

3.23 T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

3.24 If above-mentioned safety requirements found violated in any of the above three conditions shall

attract penalty of Rs.1000/- plus GST per occasion. (Max.Rs.3000/--for violation of three conditions)

During subsequent visit, if violation is found, then double penalty plus GST shall be deducted from the

bill of the Contractor/Agency.

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Bharuch

Seal & Signature of Bidder

Safety Instruction for Contractors:

Following safety guidelines are mandatory for all contractors operating in GETCO premises /on transmission lines

for Electrical, non-electrical & civil works.

1. The contractors must provide advance planning of work to concerned in-charge of substation in writing.

2. The list of workers/ lab ours with name and address must be given to S/s In charge prior to commencement

of work by the contractor.

3. The copy of group insurance policy with list of name of workers covered.

4. The list of T&P and safety equipment (PPE) having tested and checked by GETCO officials at site.

5. The working procedure must be specified with timings of working hours indicating tea break & lunch break

6. Before starting any work whether switch yard, on line or in colony “permit to allow to work” must be taken

from control room in-charge.

7. Utilizing Electrical/non- electrical equipments, safety rules must be implemented.

8. All workers /labour & supervisors must use safety equipments (PPE) during the work.

9. If the work is to be carried out on Sunday or public holiday the necessary permission must be taken in

advance, requesting in writing.

10. Unwanted person including children of labours will not be allowed at working site/ in the switchyard and in

the prohibited area.

11. Any electrical work or electrical connections to equipment for any other work must be carried out by

certified electrician/wiremen with adequate size of wire through MCB per I.E. Rule. Ensure that all

precautions are taken to prevent electrical accident & the installation /connection is certified by Engineer

12. No work should be done during night hours unless & until it is required under certain circumstances with

the approval next higher authority and all necessary arrangement of adequate lighting with safety

precautions is made.

13. Joint checking of line by In-charge, contractor & supervisor prior to commencement of work of any

electrical/non-electrical work.

14. Any power line crossing, river crossing & railway crossing or any other hazards must be discussed with

workers by contractor in presence of Engineer in-charge.

15. Contractors must submit list of workers with name, qualification and experience who are engaged for line

maintenance/rectification job.

16. Line clear permit must be taken on power line crossing or passing nearby for safety of workers. This must

be ensured by GETCO supervisor/in-charge of substation before starting the work.

17. Contractors must arrange for Shelter and drinking water facility for the labours /workers engaged with the

permission of S/s in charge.

18. The method of work, required T&P and manpower should be discussed between GETCO supervisor,

contractor’s supervisor and gang leaders.

19. Prior to execution of work a joint survey must be conducted by GETCO supervisor, contractor’s

supervisor and DISCOM line man in order to identity the following.

20. The contractor has to deploy minimum 8 to 10 skill labours/ fitters at site daily failing to which GETCO

shall deduct 1,000/- plus GST as applicable per day from the bill.

21. If the contractor fails to complete the job in stipulated time period, GETCO will get the remaining work

executed at the risk & cost of contractor.

22. The GETCO reserves the rights of interchanging and dismissing any person employed for the work if

there is complaint against his misbehavior, misconduct or disloyalty towards job.

23. Terms and conditions regarding industrial laws and other related matters shall be complied by the

contractor in all respect.

24. The contractor shall ensure that all persons have provided safety tools, shoes, halmets etc. as may be

required for safety point of view and all his persons shall follow the instructions issued by the GETCO

from time to time in concern with the safety and security as the work to be carried out.

25. If the Contractor defaults in execution of the orders placed or if COMPANY suffers any financial loss due

to this, then COMPANY will be forfeited Security Deposit, EMD plus GST as applicable from other orders

of the same firm or by encasing the Bank Guarantee.

26. If the contractor fails to complete the job in stipulated time period/leaves the site with incomplete work,

GETCO will get the remaining work executed at the risk & cost of contractor.

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

TENDERER’S EXPERIENCE

A List of Similar jobs executed by the Contractor &Name with address of a Person whom reference can be made,

by the Corporation, if required necessary.

[Tenderers shall submit the information in the Format detailed here under]

Sr. Description Value Constructi Actual Date Client Persons Principal

No of Work Of Work on Construction Of to Features

Executed Period Period Completion whom

Rs. as per for the Reference

Contract Completion may be

of the work made

Contractor’s Representative legible signature: ______________________

Seal of the company

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand, as on the date of the Submission of this tender [Tenderers shall

submit the information in the Format detailed here under]

location Work Tender for Remarks

when Stipulated

Cost of Anticipated decis Date or

Tender Estimated

Remaining Date of ion period

work Completion Is Of

Expe Completion

Contractor’s Representative legible signature: ______________________

Seal of the company Date & place: _______________________________________________

Gujarat Energy Transmission Corporation Ltd.

TENDERER’S DETAILS OF PERSONNEL

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderers shall submit in the Format detailed here under]

Description Experience

&Details & details of Remarks

No. Name Qualification

of position works carried

Contractor’s Representative legible signature: ______________________

Seal of the company

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

TENDERER’S DETAILS OF MACHINERY

The List of Technical Personnel intended to be placed at the Work by the Contractor.

[Tenderer shall submit in the Format detailed here under.

Sr. Description & Details Capacity Numbers Make Remarks

Contractor’s Representative legible signature: ______________________

Seal of the company

Gujarat Energy Transmission Corporation Ltd.

PERFORMA, SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE QUOTING THE TENDER.

[Tenderers shall submit in the Format detailed here under]

Name of Authorized Designation /

representative of firm Qualification post holding in Remarks.

who has visited the site. company.

Contractor’s Representative legible signature: ______________________

Seal of the company

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Qualification Requirement.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr No: List of Documents

Class – with valid up to

3 Partnership deed/Proprietor (Notarized copy)

4 Power of Attorney (Notarized copy)

Bl. Sheet / P&L A/C, Statement of last three

Rs. Lacs issued by Bank, branch

6 Latest Solvency certificate.

7 GST Registration No.

Signature of Tenderer Company’s Round Seal

Seal & Signature of Bidder

Gujarat Energy Transmission Corporation Ltd.

Qualification Requirement.

Contractor must fill up below details

1. PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2. PENALTY TERMS AGREED

(Please Specify YES / NO.)

3. SECURITY TERMS AGREED:

(Please Specify YES / NO.)

4. TERMS AGREED:

(Please Specify YES / NO.)

5. VALIDITY of the offer for 180 DAYS from the date of opening of

the Technical Bid: AGREED:

(Please Specify YES / NO.)

6. PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

7. MOBILE NOS., TELEPHONE NOS. & FAX NO:

8. Authorized person of the firm :

9. Name of the proprietor, partners, directors [as the case may be],

along with address, telephone, fax no. etc.

Signature of Tenderer Company’s Round Seal

Seal & Signature of Bidder

FINANCIAL CAPABILITY

Sr. No. Details Amount Rs. In lacs Remarks

1. A scheduled Banker’s

Solvency Certificate of present

solvency be attached.

2. Annual turnover for last five

3. Price of the biggest job

Signature of Authorized Representative

Company / Agency

Name of tendering

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Bharuch

Seal & Signature of Bidder

LATEST INCOME – TAX CLEARANCE CERTIFICATE

(BANK GUARANTEE ON NON JUDICIAL STAMP PAPER OF Rs. 300/-)

WHEREAS Messers _________________________________ (Names and address of the firm) having their

registered office at _____________________________________

_______________________________________________________ (address of firm’s registered office)

(hereinafter called the “Tenderer”) wish to participate in the Tender No.

_________________________________ (Supply / Erection / Supply and Erection / work) of

/ work) _________________________ for Gujarat Energy Transmission Corporation Ltd (hereinafter called the

“Beneficiary”) and

WHEREAS a Bank Guarantee for Rs. ______________________ (Amount of E.M.D.) valid till

___________________________________________________ (mention here date of validity of this guarantee

which will be 3 months beyond initial validity of Tenderer’s offer).

We, _______________________________________________________ (name of the Bank and address of the

Branch giving the Bank Guarantee), having our registered office at

________________________________________________ (address of Bank’s registered office) _________

hereby give this Bank Guarantee No. ________________ dated _________________ and hereby agree

unequivocal and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission

Corporation Ltd or any officer authorized by it in this behalf any amount not exceeding Rs. ___________________

to the said Gujarat Energy Transmission Corporation Ltd on behalf of the Tenderer.

We ___________________ (Name of the Bank) ____________________ also agree that withdrawal of the tender

or part thereof by the tenderer within its validity of non-submission of Security deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Gujarat Energy Transmission Corporation

Ltd would constitute a default on the part of the tenderer and that this Bank Guarantee is liable to be Invoked and

encashed within its validity by the beneficiary in case of any occurrence of a default on the part of the Tenderer and

that the encashed amount is liable to be forfeited by the beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of _______________________________

(mention here the date of validity of Bank Guarantee) and shall not be terminable by notice or by change in the

constitution of the Bank or the firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given, conceded with or without

our acknowledge or consent by or between the Tenderer and the Gujarat Energy Transmission Corporation Ltd.

NOTWITHSTANDING anything contrary contained in any law for time being in force or banking practice, this

guarantee shall not be assignable, transferrable by the beneficiary (i.e. GETCO). Notice or invocation by any

Seal & Signature of Bidder

person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is restricted to Rs.

___________________________ (amount of E.M.D.) (Rupees

Our guarantee shall remain in force till ________________________________________ (date of validity of the

guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before ________

(date should be one month after the above validity period of BG), all rights of Beneficiary under the Bank Guarantee

shall be forfeited and we shall be released and discharged from all liabilities there under.

Complete postal address of the Signature of Bank’s

Bank with Branch code, Authorized Signatory with

Telephone and Fax Nos. Official Round seal

Note: The banks shall be the Banks recognized/notified by the Finance Department, Government of Gujarat(GOG)

from time to time.

Seal & Signature of Bidder

DETAILS OF PARTNERS / DIRECTORS WITH THEIR ADDRESS

Sr. Designation Name Residence (address) Working Place

Signature of Authorised Representative

Company / Agency

Name of tendering

Signature of Contractor Superintending Engineer (TR)

GETCO, CO, Bharuch

Seal & Signature of Bidder

MEMORANDOM / ARTICLE OF ASSOCIATION

CONSTITUTION OF FIRM WITH THE NAMES OF PARTNERS / DIRECTORS.

(TO BE SUBMITTED SEPARATELY WITH THE OFFER DULY SEALED AND SIGNED)

ATTESTED COPY OF RESOLUTION OF THE PARTNERS / THE GETCO / AUTHORITY ACCEPTABLE BY

LAW OF THE FIRM AUTHORISING A PARTICULAR PERSON TO SIGN TENDER AND RELATED

DOCUMENTS ON BEHALF OF THE COMPANY.

(TO BE SUBMITTED SEPARATELY WITH THE OFFER DULY SEALED AND SIGNED)

Seal & Signature of Bidder

PROFORMA FOR AGREEMENT

(Non Judicial Stamp Paper of Rs. 300/-)

CONTRACT AGREEMENT

THIS AGREEMENT is made at BHARUCH the_____________ day of ___________ in the Christian Year two

thousand ___________ between M/s. _____________________________________ (address of office)

________________ (hereinafter referred to as “THECONTRACTOR” which expression shall unless excluded by

or repugnant to the context include its successors or permitted assigns) of the ONE PART and the Gujarat

Energy Transmission Corporation Ltd, having their Head office at Race Course, Baroda 390 007 (hereinafter called

“The GETCO” which expression shall unless excluded by or repugnant to the context include its successors or

assigns) of the SECOND PART.

WHEREAS the aforesaid The GETCO has accepted the tender of the aforesaid contractor for work of

GETCO’s Order No. ______________________________________ _______________ hereinafter called “the

works” and more particularly described and enumerated or referred to in the specification, terms and conditions

prescribed in the order letter, covering letter and other letters and schedule of price which for the purpose of

identification have been signed by Shri ____________________________________ (authorized signatory) on

behalf of the contractors and by the Supt. Engineer (Trans), Gujarat Energy Transmission Corporation Ltd, Vidyut

Bhavan, Race Course, Baroda on behalf of the GETCO, a list whereof is made out in the Schedule hereunder

written and all of which said documents are deemed to form part of this contract and included in the expression

“The works” wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

AND WHEREAS the GETCO has accepted the tender of contractors for the work of

____________________________________________) upon the terms and subject to the conditions herein

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

The contractors shall do and perform all works and things in this contract mentioned and described or which are

implied therein or therefrom respectively or are reasonably necessary for the completion of the works as mentioned

and at the times, in the manner and subject to the terms and conditions and stipulations contained in this contract,

and in consideration of the due provision, executions, erection and completion of the works agreed to by the

contractor as aforesaid the GETCO doth hereby covenant with the contractor to pay all the sums of moneys as and

when they become due and payable to the contractors under the provisions of the contract. Such payment to be

made at such times and in such manner as is provided by the contract.

The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to the rights

of the GETCO to enforce penalty for delays and / or any other rights whatsoever including the right to reject and

cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the general

conditions, specifications, forms or tender schedule etc. attached with The GETCO’s Order No.

The contract value, extent of works, completion dates, specifications and other relevant matters may be altered by

mutual agreement and if so altered shall not be deemed or construed to mean or apply to affect or alter other terms

and conditions of the contract and the general conditions and the contract so altered or revised shall be and shall

always be deemed to have been subject to and without prejudice to said stipulation.

List of documents forming part of the contract:

The GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2020

Seal & Signature of Bidder

The GETCO’s contract booklet – “Tender & Contract of Works”.

The GETCO’s order No. Dtd. _____ / ______/

Contractor’s acceptance of order vide letter No. _______________.

Contractor’s Partnership Deed dtd. ________________.

Contractor’s Power of Attorney / The GETCO Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties hereto have set their hands and seals this day and month, year first above written.

Signed, sealed and delivered by

For and behalf of M/s. __________________ (Signature)

In the presence of (Name and Address)

Signed, sealed and delivered by for and on

behalf of Gujarat Energy Transmission Corporation Ltd

Sardar Patel Vidyut Bhavan, Race Course,

In the presence of name and address :

NOTE: 1) Copies of all documents forming part of the contract and listed in schedule (from tender invitation to

A/T and parties acceptance letter thereof) be sealed and signed by the authorized signatory of the

firm be submitted with the agreement.

2) Attested copy of resolution of the Partners / The GETCO / Power of Attorney acceptable by law

authorizing particular person to sign on behalf of firm be invariably enclosed along with submission

Seal & Signature of Bidder

BANK’s UNDERTAKING

(Non Judicial Stamp Paper of Rs. 300/-)

BANK GUARANTEE NO: ___________________________

We (Name of issuing bank, branch & address) hereby agree unequivocally and unconditionally to pay immediately

on demand in writing from the Gujarat Energy Transmission Corporation Ltd or any Office authorized by it in this

behalf, any amount upto and not exceeding Rs. __________________ (Rupees

_________________________________________) to the said Gujarat Energy Transmission Corporation Ltd on

behalf of M/s. __________________ (name of The GETCO’s contractor) ______________ who have entered into

a contract for the supply/works specified below:

A/T No. __________________ dt. _______________ for supply/works of ________________ (name of work)

This Agreement shall be valid and binding on this Bank upto and inclusive of ____________ (Date

______________ ) ______________ and shall not be terminable by notice or by change in the constitution of the

Bank or the Firm of contractors/Suppliers or by any other reasons whatsoever and our liability here under shall not

be impaired or discharged by any extension of time or variations or alterations made, given, conceded or agreed

with or without our knowledge or consent, by or between parties to the said within written contract.

NOTWITHSTANDING anything contained herein before our liability under this Guarantee shall be restricted to Rs.

words).The Guarantee shall remain in force until _______________ (Date of validity of the Guarantee). Unless