SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF AIR COOLED D-X SPLIT UNITS AND ASSOCIATED LOW SIDE WORK AT M J LIBRARY HERITAGE BUILDING , ASHRAM ROAD, AHMEDBAD, GUJARAT, INDIA.

VOL-I TECHNICAL BID

1 Tender documents available On web site https://tender.nprocure.com

2 Last Date & Time of submitting the filled till Dt.06/04/2026 up to 6.00 p.m only on website

up tender online https://tender.nprocure.com

3 Last Date- Time and Place of submission Up to Dt.07/04/2026 4:00 p.m. only At the Office of

of Volume-I (Technical Bid only) of Tender Officer, Central Record Office, Mezzanine Floor,

Tender in Physical form Block-B, Sardar Patel Bhavan, Danapith, Ahmedabad-

380 001,Gujarat,India.

4 Tender Vol-I (Technical Bid only) Opening Dt.07/04/2026 at 4:05 p.m. onwards

Date-Time and Place Online Opening:-At the Office of Additional Chief

Engineer (Electrical), Light Department,5th Floor “C”-

Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380

001, Gujarat, India.

Physical Opening :-At the Office of Tender Officer,

Central Record Office, Mezzanine Floor, Block-B, Sardar

Patel Bhavan, Danapith, Ahmedabad-380

001,Gujarat,India or at the above said office

MUNICIPAL COMMISSIONER

Ahmedabad Municipal Corporation

Sardar Patel Bhavan,Danapith

Ahmedabad - 380

AHMEDBAD MUNICIPAL CORPORATION

ELECTRICAL DEPARTMENT

BRIEF TENDER NOTICE FOR WORK,TENDER FEE AND EARNEST MONEY DEPOSIT

S.N. WORK DESCRIPTION TENDER FEE E.M.D.

SUPPLY, INSTALLATION, TESTING & COMMISSIONING

1 Rs.34,000/-in the

OF AIR COOLED D-X SPLIT UNITS AND ASSOCIATED

LOW SIDE WORK AT “M J LIBRARY HERITAGE Rs.1500/- draft or bank

BUILDING”, ASHRAM ROAD, AHMEDBAD, GUJARAT, (Non

guarantee of banks

INDIA. mentioned as per

 Interested Only Eligible tenderer may obtain further information and clarification on any

matter relating to the tender documents from the Office of Additional Chief Engineer

(Electrical),5thFloor,”C”-Block SardarPatel Bhavan,Danapith,Ahmedabad-380

 Tender Fee - Demand Draft only

Tender must be accompanied by the Tender Fee through Demand Draft only in favourof

“Municipal Commissioner,Ahmedabad”payable at Ahmedabad from banks mentioned in

Annexure-I only with their tender documents.

Without tender Fee tender will be strictly rejected.

Earnest Money Deposit (E.M.D.) – Demand Draft or bank guarantee only

Tender must be accompanied by the E.M.D. through demand draft or bank guarantee in

favour of “Municipal Commissioner, Ahmedabad” payable at Ahmedabad of banks

mentioned in Annexure-I only with their tender documents.

Without E.M.D. tender will be strictly rejected

Signature of the Tenderer Addl. Chief Engineer (Electrical)

LIST OF BANKS FOR TENDER FEE,EARNEST MONEY DEPOSIT(E. M.D.)

SECURITY DEPOSIT AND PERFORMANCE GUARANTEE

 Tender Fee must be in form of Demand Draft only of following banks only.

 Earnest Money Deposit / Security Deposit /Performance guarantee shall be in form of

Demand Draft or Bank Guarantee only of following banks only.

A. Guarantees issued by following banks will be accepted as SD/EMD on

permanent basis.

 All nationalized Banks

B. Guarantees issued by following banks will be accepted as SD/EMD forthe

period up to March- 31, 2026. The validity cut-off date in the GR is with

respect to the date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

1. Commercial Banks:-

2. AU Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. Federal Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnadu Mercantile Bank

25. Utkarsh Small Finance Bank

2. Co-operative and Rural Banks Of Gujarat:-

1. The Ahmedabad Mercantile Co-operativeBank Limited

2. Nutan nagrik Sahakari Bank Limited

3. Rajkot Nagarik Sahakari Bank Limited

4. Saraswat Co-operative Bank

5. SBPP Co-operative Bank

6. SVC Co-operative Bank

7. The Cosmos co-opretive Bank

8. The Gujarat State Co-Operative Bank

9. The Mehsana Urban Co-operative Bank Limited

10. The Surat District Co-operative Bank

11. The Surat Peoples Co-operative Bank

12. The Kalupur Commerical Co-operative Bank Limited

13. The Panchmahal District Co-operative Bank

14. The Baroda District Co-operative Bank

15. Baroda Gujarat Gramin Bank

16. Saurashtra Gramin Bank

 Bank guarantee of above mentioned banks accepted only for Ahmedabad City

Addl.Chief Engineer

Signature of the Tenderer AMC

VOLUME - I : TECHNICAL BID

MUNICIPAL COMMISSIONER,

Ahmedabad Municipal Corporation,

Sardar Patel Bhavan,

Danapith,Ahmedabad.

Work:- SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF AIR COOLED D-X SPLIT UNITS

AND ASSOCIATED LOW SIDE WORK AT “M J LIBRARY HERITAGE BUILDING”, ASHRAM ROAD,

AHMEDBAD, GUJARAT, INDIA.

1. Hereby SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF AIR COOLED D-X

SPLIT UNITS AND ASSOCIATED LOW SIDE WORK AT “M J LIBRARY HERITAGE

BUILDING”, ASHRAM ROAD, AHMEDBAD, GUJARAT, INDIA

2. Tender along with conditions of contract shall be available from the

websitehttps://tender.nprocure.comTenderer shall have to submit D.D. of banks mentioned in Annexure-I

only in favour of “Municipal Commissioner,Ahmedabad” payable at Ahmedabad of amount Rs.1500/-

as tender fee along with the tender submission. Tender received without tender fee shall be considered

as Non-Responsive and shall stand rejected outright.

3 Earnest Money Deposit (E.M.D.) shall be in the form of Demand Draft or bank guarantee in favour of

Municipal Commissioner, Ahmedabad” payable at Ahmedabad from banks mentioned in Anexure-I only

of Rs.34,000/-with their tender documents.

4 SUBMISSION OF TENDER

 Tenders shall be submitted together with the other documents that form the tender. In the event of a

Contract, the tender and the documents attached there to shall be considered as forming part of the

Contract Documents.

VOLUME-I TECHNI CAL BID

• Separate envelop for Tender fee (D.D. only)

• Separate envelop for E.M.D. (D.D./B.G. only )

• Volume-I ,General condition, Common condition etc

• All supporting documents mentioned in Eligibility Criteria

• Addendum, if any

• All the pages of tender documents has to be stamped and signed by the tenderer

VOLUME-II FINANCIAL BID

• Schedule of Quantities & Rates/B.O.Q

 Two sets of technical bid only (One Original + One Xerox copy) of tender documents duly completed in all

respects shall be submitted so as to reach at the above stated address on or before the date and time

mentioned in tender notice.

 E.M.D and Tender Fee should be sealed in separate envelope and the same shall be enclosed along with

Tender document Volume-I (put original copy in original document envelop and one Xerox copy in Xerox

copy document envelop).

 Both Original and Xerox copy tender document envelope should be sealed in one large envelope. On this

envelope, the Name and address of Tenderer, Name of Work, and date of opening of the tender shall be

written invariably. No condition will be accepted along with the given bid. Price bid fulfilled by the

contractor online only.

 The tender shall be considered non-responsive if not sealed. Tenderer shall not be allowed to fill in or seal

their tenders at the AMC Office. Tenderer are requested to present the tenders well in time before

stipulated date and time of receipt; so as to avoid rush at the closing hours.

5 Erasures and other changes shall be noted over by the initials of the person signing the tender.

6 The successful tenderer shall have to pay Security Deposit worth 5% amount of the Ordered Value in

Indian Rupees as per Form “A” enclosed with tender documentsor as per acceptable form to

AMC within 15 days from receiving date of Purchase Order in the form of demand draft or Bank

Guarantee from banks mentioned in Annexure-I only ,the condition of which strictly followedby

successful bidder, failure of whichtender shall be liable to reject.

Validity of Security deposit (S.D.) will be refund after Successfully Work Completed. EMD will

release after submission of S.D.

The E M D of the contractor, whose tender is accepted, shall be forfeited in full in case He/She

does not remit the initial security deposit within the stipulated period and does not complete the

contract with AMC within 15 days from receiving date of Purchase Order.

Additional Performance Security:-

In the case of any Bid where quoted rate appear unrealistic, such Bid will be considered as

unbalanced and; in case the Bidder is unable to provide satisfactory explanation, such a Bid is liable to be

disqualified and rejected. However, the Bidder may be asked; at the discretion of the Authority only to

submit the Additional Performance Security calculated as under:

(i) If the bid price offered by the Successful Bidder is lower than 15% but up-to 20% of the Estimated

Cost of work, then the Additional Performance Security shall be calculated @20% of the difference

in the [(a) Estimated Cost of work (as mentioned in BOQ)-10% of the Estimated Cost of work] and [

(b) the Bid Price offered by the Selected Bidder]

(ii) If the bid price offered by the Successful Bidder is lower than 20% of the Estimated Cost of work,

then the Additional Performance Security shall be calculated @30% of the difference in the [(a)

Estimated Cost of work (as mentioned in RFP)-10% of the Estimated Cost of work] and [(b) the Bid

Price offered by the selected Bidder]

The Additional Performance Security shall not be treated as part of Performance Security

7 Unsuccessful Tenderer’s(i.e. L2&L3) Earnest Money will be refund after submission of security deposit of

lowest tenderer(i.e. L1). No interest will be paid on Earnest Money deposit.

8 The Conditional Tender will not be accepted and shall be rejected outright, unless, the nature of

condition(s) put up by the tenderer is acceptable to AMC. Any suggestions/alteration from the tender

must be mentioned in the main forwarding letter.

10 Tender shall also be liable to be rejected if –

i) Any of the page or pages in the tender is / are removed or replaced or altered.

ii) All corrections, additions or pasted slips are not initialed by the tenderer.

iii) Any erasure is made in the tender.

iv) The tenderer or in the case of a firm, each partner or the person holding the power of attorney

thereof does not sign or the signature(s) is (are) not attested by the witness, wherever it is

v) Tender fee and Earnest Money for required amount is not paid with the tender.

vi) Tender submitted without submission of document required as per qualification criteria, signing

relevant pages of the tender and amendments, if any.

11 Acceptance of the tenders shall rest with the competent authority of AMC, who does not bind

himself to accept the lowest tender.

12 The Technical Bid containing Vol-I (technical bids only) from the tenderer received, shall be

openedin the presence of the tenderer’s representativesat the time and date mentioned in

tender notice and the technical tenders shall be scrutinized by AMC for satisfying various eligibility

criteria prescribed for the tenderer for this work.

13 After this, the Financial Bids of only technically qualified tenderer who fulfils all eligibility criteria as

mentioned in tender will be opened. The actual date of opening of Vol-II (Financial Bid) of tenders

shall be communicated to technically qualifying tenderer only later after scrutiny of tender

14 Municipal Commissioner, AMC reserves the right

(i) To change, alter or to waive any technical or commercial terms, conditions and qualification

(ii) To reject all the tenders or the lowest or any other tender in part or full without assigning any

reason whatsoever

(iii) For making changes / relaxation in eligibility criteria at any time

15 It must be clearly and distinctly understood that the conditions of contract and specifications

shall be rigidly enforced and no relaxation on the grounds of customs prevailing shall be allowed.

16 The Price quoted for work must be of Site / Store delivery of Corporation GST EXTRA as per Govt.

rules. Prices must be firm for this tender. Any additional Govt. tax changes will not be payable to

the Contractor for this tender.

17 Tender documents must be submitted as per original tender documents that published in

web site https://tender.nprocure.com. No Changes / Addition in any text, documents in original

tender documents are allowed, failing which tender is strictly rejected.

18 Errors and Discrepancies in Tenders

Should the Schedule of quantities and Rates filled in Vol-II (Financial Bid) be found to contain any

errors, or discrepancies, the owner / engineer shall not permit any tenderer to change the

substance or price of his tender after the tender opening.

In the event of any calculation error found in the BOQ in Rate, Quantity and Total amount then

In the event of any calculation error found in the BOQ in Rate, Quantity and Total amount then

lowest amount will be considered among following calculation (For Qty mentioned in Vol-II –

Scheduled Quantity only)

(i)Amount of Multiplication of Filled Rate and Quantity of particular item.

(ii)Amount Written in cell of total calculated amount of particular item.

However AMC decision is final in this case and contractor has no excuse for the same

Also the tenderer shall not be permitted to correct or withdraw material deviations or

reservations once tenders have been opened.

19 The tender for the work shall remain open for a period of 120 Calender days from the date of

opening of Price bid of tender and the tenderer shall not be allowed to withdraw or modify the

offer on his own during this period.

Any modifications or additions in terms and conditions of his tender will also not be accepted by

AMC.In such caseMunicipal Commissioner shall without prejudice to any right or remedy, be at

liberty to forfeit in full the said earnest money absolutely.

20 If the tenderer wishes to offer any discount in the event of this entire work being awarded to

him, he shall state so in the tender. Tender documents are not transferable.

21 Any False information given in the Tender will invitei nvalidation of any Contract awarded on the

basis of such false information at the discretion of the employer.

22 If first lowest tenderer not able to work properly then AMC reserves the right to give same work

to second lowest tenderer as first lowest sanction rate. if second lowest is not agreed with first

lowest rate then AMC reserves the right to give same work to Third lowest tenderer as first

lowest sanction rate.

23 No Advance payment or Performa invoice payment or bank through payment will be considered

even if any discount is offered for the same.

24 After satisfactorily Work Completed & Certified by AMC Staff, Payment will be given to tenderer as

early as possible on submission of bill. Taxes will be deducted from bill as per rules and

25 Bidder shall have to submit Name of Bank, Name of branch with address, A/C. No., MICR No. and

PAN No. of his firm. for refund of E.M.D.

26 Material supplied shall be new and of first quality according to the specifications and shall be free

from defects (Including concealed fault, deficiency in design, material and workmanship.)

27 No tender will be received after last date and time of receiving tender.

29 A tenderer should quote in figures of each item, the rates of subtotal in figures .The grand total

29 A tenderer should quote in figures of each item, the rates of subtotal in figures .The grand total

shall be written in figure and words. The amount for each item should be worked out and the

requisite total given. Special care shall be taken to write figures as well as in words and the

amounts in figures only. The total amount shall be written both in figures and in words. In case of

amounts in figures only. The total amount shall be written both in figures and in words. In case of

figures the words Rs. should be written before the figure of rupees and the words ‘paise’ after

the decimal figure e.g. Rs. 2.15 p. and in case of words the words ‘Rupees’ should proceed and

the words ‘paise’ should be written at the end. Unless the rate is in whole rupees and followed

by the word ‘only’, it should invariably be up to two places of decimal.

30 A tenderer shall submit the tender who satisfies each and every condition laid down in this notice

and tender documents, failing which, the tender shall be liable to be rejected.

31 This notice of tender shall form part of the contract documents.

32 Tender shall be received by Registered Post A.D. or Speed post or Hand Delivery only at The

Office of Tender Office, Central Record Office, Mezzanine Floor “B”-Block, Sardar Patel Bhavan,

Ahmedabad Municipal Corporation, Danapith,Ahmedabad – 380 001, Gujarat (INDIA) and

technical tender shall be opened as prescribed date and time in the presence of tenderer who

may be present. The tenderer shall submit their tender before the last date & time mentioned

elsewhere. The tenderer shall take caution to submit their tender well in advance to avoid rush in

tender officer.

33 The tenders shall be received under Registered Post A D/ Speed post / in persons, should not be

adopted under the circumstances.

(i)Late tenders (i.e. tender received after the specified time of opening), delayed tenders (i.e. tenders

received before the time of opening but after due date and time of receipt of tenders) and post

tender offers shall not be opened and considered at all.

(ii) The tenders received (by registered post) after the time and the date specified in the tender

notice shall not be received by the concerned office from the postmen, for which, date and time

may be recorded on the cover of the tender as to when tender was refused by the concern officer

or Administrative Head or any other person in charge.

(iii) Necessary records should be maintained for refusal of such tenders in the registers for receiving

tenders and should be initialed by tender officer, Administrative Head or any other person in

34 On the occurrence of any accident on site while working, which results in death of workman,

employed by the contractor or any disability likely to be occurred, in respect of which

compensation may become payable under workmen's compensation Act has to be borne by the

Tenderer. AMC is not responsible for the same.During the work, if any damage is done to the

AMC property than it will be in the scope &responsibility of the contractor to overcome the same

at his own cost; failing which the amount will be recovered from the contractor’s bill.

Persons tendering are informed that no erasures or alterationsby them in the text of the

document sent herewith shall be allowed and any such erasures or alterations shall be disregard.

If there is any error in writing, no overwriting should be done, the wrong word or a figure should

be struck out and the correct one written above or near it in unambiguous way. Each correction

should be initialed.

36 All Corrections and additions or pasted slips must be initialed.

37 The Insurance Company’s bond will not be accepted against the security deposit.

38 TENDER SHALL BE LIABLE TO BE REJECTED

• Not more than one tender shall be submitted by contractor or by a firm of contractors. no two or

more concerns in which an individual is interest as a proprietor and /or a partner&/or director shall

submit tender for the execution of the same work/tender. If they do so all such tender shall be liable

to be rejected.

• DISQUALIFICATION:

- Even though the applicants meet the required criteria,they are subject to be disqualified if applicant

or any of its constituent partner/s,director/s have :-misleading or false representation in the forms,

statements and attachments submitted; or -been debarred or terminatedor blacklisted by central

govt.organization /state Govt.organization/AMC/Any municipal corporation/ULBs etc.

- If,any of the directors,partners of the proprietor has a criminal history or has been convicted by any

court of law of any of the offenses under any Indian laws.

- If,any criminal proceeding is pending in any court of law in India against any of the directors,partners

or a proprietor and if any such proceeding culminates into conviction.

39 Interpretation of Documents

Tenderer shall carefully examine the Tender Documents and fully inform themselves as to all the

conditions and matters which may in any way affect the work or the cost thereof. Should a

tenderer find discrepancies in or omission from the specification or other documents, or should be

in doubt as to their meaning, he/she should at once address a query to the Additional Chief

Engineer (Electrical), 5th Floor,” C”-Block, Sardar Patel Bhavan,Danapith,Ahmedabad-380 001. Any

resulting interpretation of the Tender Documents shall be issued to all tenderers as an Addendum.

Verbal clarification and / or information given by the any employee/officer of AMC shall not be

binding on the AMC.

40 It shall be incumbent on the successful tenderer to pay stamp duty on the contract and legal cv

charges for preparation of the contract agreement.

41 Secure HVAC equipment premises with preventing entry of unauthorized persons, fatal or non

fatal accident, and illegal and anti social activities. Tenderer will have to file FIR at nearest Police

Station if any HVAC related equipments are stolen from the Building. The copy of FIR should be

submitted in the department immediately. If any thefts occurred than said amount shall be

deducted from the assign bill and in that case Contractor shall be responsible for any police case,

court case or any type of compensation suit filed by any person, institute, or government.

42 Payment terms:-

70% against delivery of materials

20% against installation

10% against testing and commissioning after satisfactorily completion trial run for 1 months

and handed over SITC work to client.

43 Tenderer shall have to furnish a list of adequately qualified personnel with him & have well

furnish workshop. The full detail must be given with the tender.

44 Tenderer must provide PF and GST Registration certificates along with Tender. Copy of Latest GST

Return and latest PF Challan attached with Tender.

45 Award to Contract :The Contractor who has filled overall lowest price of BOQ items will be

consider as lowest.

46 Municipal Commissioner has reserves the right to reject all the tenders or the lowest or any other

tender in part or full without assigning any reason whatsoever or to split the tenders and award to

one or more than one tenderer in the interest of public. The tenderer shall have no cause of action

or claim against.

47 If due to any reason, payment is delayed then tenderer is not eligible to claim/demand any

compensation for loss of interest thereof.

48 Joint Venture and sub contract must not allow in this Tender.

49. The work is to be completed in all respects within 2 Months from receiving date of Work Order.

This duration shall also include inspection at manufacturer’s works as per technical specification.

The AMC will give shut down for 1 to 2 weeks to install & commission the new equipments. The

Contractor have to be prepared for this and entire work to be completed strictly as per the

above given completion period.

50 The bidder is required to check the website https://tender.nprocure.comfor Addendum if any

before 48 hours of last date and time of tender submission. The bidder who quotes the bid

without attaching the addendum shall be rejected.

Addendum is a part of tender and the tenderer who quotes the tender without attaching the

addendum will be rejected.

I/We hereby do certify that I /We have read above instruction 1 to

carefully and understood very well and taken into account while tendering and have

quoted our firm price accordingly..

Signature of the Tenderer Addl. Chief Engineer (Electrical)

MEMORANDUM OF WORK IN BRIEF

CLIENT : AHMEDABAD MUNICIPAL CORPORATION

NAME OF WORK:- SUPPLY, INSTALLATION, TESTING & COMMISSIONING OF AIR COOLED D-X SPLIT

UNITS AND ASSOCIATED LOW SIDE WORK “M J LIBRARY HERITAGE BUILDING”, ASHRAM ROAD,

AHMEDBAD, GUJARAT, INDIA.

COST OF WORK :- Apprx. Rs. 34 Lacs

S.N. DESCRIPTION DETAILS

Tender Documents to be On web site https://tender.nprocure.com

downloaded from

Last date for submitting Till Dt.06/04/2026 up to 6.00 pm only on website

2 https://tender.nprocure.com

filled up tender Online

Last Date- Time and Place UP to 07/04/2026 4:00 pm only At the Office of Tender Officer,

of submission of Volume-I Central Record Office, Mezzanine Floor, Block-B, Sardar Patel

(Technical Bid only) of Bhavan, Danapith, Ahmedabad-380 001,Gujarat,India

Tender in Physical form

Dt. 07/04/2026 at 4:00 pm onwards

Online Opening:-At the Office of Addl. Chief Engineer (Electrical),

Tender Vol-I (Technical Bid Light Department, 5th Floor “C”-Block, Sardar Patel Bhavan, Danapith

4 only) Opening Date-Time , Ahmedabad-380 001, Gujarat, India. Physical Opening :-At the

and Place Office of Tender Officer, Central Record Office, Mezzanine Floor,

Block-B, Sardar Patel Bhavan, Danapith, Ahmedabad-380

001,Gujarat,India or at the above said office

Mode of sending Physical In sealed envelope in (One Original + One Xerox copy) copies by

tender documents, Registered Post A.D. or Speed Post or Hand delivery only.

Volume-I (Technical Bid Tender sent by ordinary post shall be rejected outright.

a) Name of Department

b) Name of Work

Description Essential to

6 be made on each sealed

d) Name of Contractor

e) Last date of receiving tender in Physical Form by the AMC.

f) Date of opening of Volume -I(Technical Bid only)

Mode of Quoting Rates in

7 As per format of N-procure web site https://tender.nprocure.com

Schedule of Rates/BOQ

At the time of opening of tender only Volume -I (Technical bid) of

8 Tender opening tenders will be opened only if submitted in physical and Online

After scrutiny of Volume-I (Technical Bid), the Volume-II (Financial

Bid) of those tenderes who satisfying the eligibility criteria will be

Only demand draft of Rs.1500/- in favour of “Municipal

Tender Fee (Non - Commissioner, Ahmedabad” payable at Ahmedabad from Banks

refundable) mentioned in above Annexure-I only.

In form of Demand Draft / Bank guarantee in favour of ” Municipal

Commissioner, Ahmedabad” payable at Ahmedabad from banks

10 E.M.D. mentioned in Annexure-I only of Rs.34,000/-

Validity of Bank guarantee must be minimum of tender validity

period Plus one Month (Total Five Months from last date of tender

120 Calendar days from date of opening of Volume-II Price Bid online

11 Tender Validity Period

5% amount of the Total Ordered value to be submitted by the way of

D.D. or Bank guarantee from the banks mentioned in Annexure-I only

in favour of “Municipal Commissioner, Ahmedabad” with

requisite amount contract paper. Security Deposit will be returned

against the submission of Performance Bank Guarantee.

Additional Performance Security

(i) If the bid price offered by the Successful Bidder is lower than 15% but

up-to 20% of the Estimated Cost of work, then the Additional

Performance Security shall be calculated @20% of the difference in

the [(a) Estimated Cost of work (as mentioned in BOQ)-10% of the

Estimated Cost of work] and [ (b) the Bid Price offered by the

12 Security Deposit (S.D.)

Selected Bidder]

ii) If the bid price offered by the Successful Bidder is lower than 20% of

the Estimated Cost of work, then the Additional Performance

Security shall be calculated @30% of the difference in the [(a)

Estimated Cost of work (as mentioned in RFP)-10% of the Estimated

Cost of work] and [(b) the Bid Price offered by the selected Bidder]

The Additional Performance Security shall not be treated as part of

Performance Security

In case of Bank guarantee validity period should be up to Handing

over date of SITC work plus 0ne month.

Date of Commencement of

13 From Receiving date of Work Order

14 Work Completion Period 2 Months from receiving Work order

If not completed S.I.T.C. work in Time Limit then Liquidated

damages/penalty will be deducted of value 0.1% per day of

remaining work subject to a maximum ceiling 10% on the value of

Liquidated damages / remaining work that not completed in Time Limit of S.I.T.C. work

For Calculating Penalty period of delay caused by Force Majeure or

Due to Civil work delay or any reason from client side shall be

16 Price Escalation Not Allowed

(a) Defect Liability Period Entire work shall be 12 months from date

17 Defect Liability Period of completion of trial run for 1 month after date of satisfactorily

completion and handed over SITC work

The Rates for Extra item of any nature of HVAC work shall be

Considered of lesser value of following

18 Extra Item Work (a) Current S.O.R.(Of that year the extra work carried out)

(b) Tender S.O.R.(after effect of Tender Premium / Discount )

(c) Market Rate

The quantities shown in the schedule of quantities are intended to

cover the entire work indicated in the drawings, but the employer

19 Excess Quantity work reserves the right to execute only a part or the whole or up to any

excess / lesser thereof without assign any reasons therefore and

contractor has to execute it without any objection

Contractor has to deploy required manpower after date of

Starting time of Operation successfully completion and handed over SITC work and shall

(Providing Manpower) and have to run entire system as a trial run for 1 month free of cost.

DLP of 12 months will started from date of completion of trial run

20 Comprehensive

for 1 month after satisfactorily completion and handed over SITC

Maintenance Service work handing over to client After successful completion of

Contract month's trial run DLP period will be started.

Solvency Certificate

The Contractor shall have to make himself acquainted with all

conditions and situations pertaining to site. The rates quoted and

with all conditions and situations pertaining to site. The rates quoted

22 Site Conditions by contractor shall taken into account all site factors and no extra

cost shall be payable on any account especially on the plea that the

contractor was not aware of any particular situation or condition.

The following payment will be made after deducting applicable taxes

23 Mode of Payment deduction.

Payment for various item shall be made as follows.

• 70% against delivery of materials

• 20% against installation

a) SITC of Equipments /

24 • 10% against testing and commissioning after satisfactorily

Materials for all items

completion trial run for 1 months and handed over SITC

work to client.

Payment for Operating

25 AND Comprehensive

Maintenance Contract

IMORTANT INSTRUCTIONS

 It is mandatory for all the Bidders to fill the Format as mentioned in Volume-I. (Technical

 All the Financial parameters along with required supportive documents to be submitted

with prescribed format only.

 All the Technical details shall be filled in the blank data sheet mentioned in Volume-I

“Technical Specifications” of tender.

 The contractor shall have to submit all the documents in spiral binding having

proper checklist index indicating the page no. as per format and supportive

 Loose paper or left out paper later submitted shall not be accepted.

I/We hereby do certify that I/We have read above “Memorandum of

Work” carefully and understood very well and taken into account while

tendering and have quoted our firm price accordingly..

Signature of the Tenderer Additional Chief Engineer ( Electrical )

The Scope of work under this contract comprises Design, Supply, Installation, Testing &

Commissioning of new 72 TR DX SPLIT UNITS & associated low side work including with 1 Year

D.L.P. Period of Complete AC System at M J Library Heritage Building, Ashram Road,

Ahmedabad, Gujarat. India. The work shall be carried out and completed under this contract in

every respect in conformity with the current rules and regulations of the local statutory

authority, ASHRAE / ISHRAE, the Indian Standard Institution, and with the directions of and to

the satisfaction of the Client and his authorized representatives. The Contractor shall supply all

labour and supply and install all materials, appliances, equipment necessary for the complete

provision and testing of the whole Central AC Plant work Installation as specified herein in Bill

of Quantities. The work shall include all incidental jobs connected with AC system installation

such as cutting/drilling and grouting for Pipes & Cables, to remove & install new equipment etc.

during the AC Plant shut down period given by AMC.

The Brief description of the work to be carried out is as follows:-

1. SITC of Air cooled DX Split Units and associated low side work as per the Bill of Quantities and

tender technical specifications.

2. Successful Trial Running of AC Units for 1 Month before handing over and starting of Guarantee /

Defect Liability Period.

After the work is awarded, the contractor shall submit the following shop drawings for approval from

the Client and Architect/Consultant as per client or his authorized representative’s instruction and

under guidance.

a. G.A. drawing and Power & Control wiring drawing for all AC Plant equipments &

Panels, DB, including Foundation drawings for equipments (complete AC Plant layout with

piping network ).

b. Earthing pits layout, including routing of earthing tape for equipment.

c. Cable Routing, Cable Tray layout, Cable cut schedule, Sections showing number and size of cables

in cable tray/trench, Fixing Details of Cable Trays.

d. Any other drawing required for completion of the project if required.

AS BUILT DRAWINGS

As part of the handing over documents after successful completion of the work, the Contractor shall

submit to the Client & its Authorized representatives AS BUILT drawings drawn at approved scale

indicating the complete AC Plant system "As installed"/Photos of All Equipments Layouts if required

by Engineer-in-Charge. These drawings shall be prepared in Auto cad latest version.

OPERATION AND MAINTENANCE MANUALS

As part of the handing over documents, the Contractor shall submit to the Engineer-in-Charge draft

copies of comprehensive operating and maintenance manuals, maintenance schedule and log sheets

for all systems and equipment included in this contract. These shall be supported with the

manufacturer’s operating and maintenance manuals.

The manuals shall contain basis of design, detailed technical data and drawings for each equipment

as installed, the erection, testing, operation and maintenance procedures, spare parts manual and

recommended spares for 3 year period of maintenance of each equipment.

The Contractor shall also submit the Preventive maintenance schedule for the equipment supplied.

The Contractor shall submit two sets of the final Manuals (incorporating comments, if any, of

Engineer-in-Charge) complete in all respects.

For importing any item if any import license /L.C. is required, the Contractor shall make required

arrangements. Any delay on this account shall be to Contractors account.

TRAINING OF OWNER PERSONNEL

The Contractor shall train Owner’s Personnel to operate the equipment installed, to carry out routine

maintenance work including lubrication, overhauling, adjustments, testing, minor repairs and

replacement. Nothing extra shall be payable.

Training shall be done before the expiry of the defects liability period. The period of training shall be

mutually agreed upon by Owner and Contractor.

MAKE OF MATERIALS

Use Makes mentioned in Volume-I technical specifications only and if any make not covered then

refer Latest Electrical S.O.R of Govt. of Gujarat R & B department of related category and still not

covered than then as per approved by Client.

SAMPLE, SUBMISSION AND APPROVAL

After award of work, the contractor shall submit the Samples & names of Makes of all equipments

& material ( going to be used in this tender) for approval from the Owner/Architect/Consultant

before using it. Subsequently it shall be his responsibility to get the samples/Makes approved in

due course of time without in any way affecting the overall schedule of completion of works.

INTERCHANGE ABILITY

All similar parts or equipment shall be interchangeable, with one another.

INSPECTION AND TESTING

Owner reserves the right to inspect any Equipment / Material to be supplied by the contractor as

part of his /her scope of work, at manufacturer’s works to confirm their conformity to the Contract.

The special conditions of contract and / or the Technical Specification shall specify what inspections

and tests the Client requires and where they are to be conducted The Contractor shall provide and

secure for the Client and his Authorized Representative every reasonable access and facility at the

manufacturer works for inspection and testing.

All equipment shall be inspected and tested as per an agreed Quality Assurance Plan before the same

is packed and dispatched from the Manufacture’s Works. The Contractor shall carry out tests as

specified / directed by Client or his representatives.

All the expenses related to inspection at manufacturer’s works & at site viz. lodging & boarding, all

facilities of including other related commercial expanses as and where required shall be borne by

the Contractor. Mode of transportation is Air lines only and for stay minimum 3 star hotel. If Air

lines facility not nearby city then through then through 1st class Air conditioning train /Air

Conditioning comfortable car.

Contractor has to consider lodging, boarding with all facilities for 4 persons from Client and his

authorized representatives.

All major equipments inspections and tests may be conducted on the premises of the manufacturer

at point of delivery and / or at the Good’s final destination in presence of Consultants & AMC

Contractor shall responsible to acquire the area for the storage of Materials & other works provided

The Contractor shall be responsible for obtaining all necessary permits for procurement of materials as

Client or any authorized representatives appointed for this work shall not be responsible for any loss

due to theft, pilferage, fire, accident or any other reasons, whatsoever. No any extra payment shall

be paid to the Contractor in such case

Time is the essence of this contract and work is to be done in functional building with all sorts of

safety aspects.

Client / Employer is not responsible or liable for any financial matter to pay any sub-contractor,

vendors in any matter or work.

All material shall be used as per IS, other relevant codes / manufacturer specification subject to prior

instruction & approval from Client / Consultants

No claim shall be entertained if the items stipulated in the tender shall not be executed as

per site condition / requirements.

No idle charges shall be paid to contractor if any machinery and man power remain idle and no claim

shall be entertained for the same.

AMC Reserves the rights to reduce / increase the scope of work up to any extent without assigning

reason thereof and the contractor has to execute the B.O.Q. items at tender rate.

Contractor has also carried out (1) Whole SITC work (2) Supply Work (3) Labour Work of tendered

BOQ items as per instruction of Engineer-in-Charge when required to do so.

If any underground cables (electric, telephone, communication, etc.), Gas / Water / Drainage line

found during execution, contractor shall start work at other available work front until such

obstructions are shifted. No claim for time extension shall be entertained for the same.

Defect Liability Period:-

Defect Liability Period of Entire work shall be 12 months from date of completion of trial run

for 1 months after satisfactorily completion and handed over SITC work

FREE SUPPLY OF MATERIALS / EQUIPMENT BY CLIENT

If any material / equipment is supplied by OWNER to the Contractor during Project implementation

then the Contractor shall receive these materials and equipment at site, handle with care and store

them as directed by the Owner’s representative at site. The Contractor shall be responsible for the

safe custody and shall insure all materials against theft and damage by fire and earthquake. The

Contractor shall maintain records of consumption as per Engineer-in-charge instruction. In case of

any damage to the material resulting in its not being suitable for use at site the Contractor shall have

to replace the same material at his own cost and without in any way affecting the time schedule of

the project. The Contractor shall return the surplus material back to the Owner in original condition

during the handing over process.

All Materials / Equipment supplied by Client and Contractor must have valid signed agreement.

I/We hereby do certify that I/We have read above instruction of “Scope of Work”

carefully and understood very well and taken into account while tendering and have

quoted our firm price accordingly..

Signature of the Tenderer Additional Chief Engineer ( Electrical )

QUALIFICATION CRITERIA FOR TENDERER

Qualification shall be based on meeting all the following minimum pass/fail criteria regarding the bidder’s

general and particular experience, personnel and financial position, as demonstrated by the bidder’s

responses in the forms attached. The AMC reserves the right to waive minor deviations, if they do not

materially affect the capability of a bidder to perform the contract.

1. Tenderer must have to Pay Tender Fee of Rs.1500/- through Demand Draft only in favour of “Municipal

Commissioner, AMC” payable at Ahmedabad from banks mentioned in Annexure-I only with their

tender documents.

2. Tenderer must have to Pay EMD of Rs.34,000/- through Demand Draft OR Bank Guarantee only in favour

of “Municipal Commissioner, AMC” payable at Ahmedabad from banks mentioned in Annexure-I only

with their tender documents.

3. Tenderer should be original manufacturer or Authorized distributer / dealers of approved makes AC

System and an authorization letter of current validity. (Latest authorization certificate/Letter must be

attached along with tender).

4. Tenderer must have minimum experience of SITC / SITC with comprehensive O&M of Split AC / Cassette

AC / D-X AC System at at various Places in any Central/State Government/Semi Government/Municipal

Corporation during last 7 years ending last day of month previous to the one in which Tender are invited

should be either of following.

Tenderer must have at least

One similar type of work order completed of Rs.27,13,837/- (80% of tender amount)

Two similar type of work orders completed of Rs.16,96,148 /- (50 % of tender amount)

Three similar type of work orders completed of Rs.13,56,918/- (40 % of tender amount) in any

Central/State Government/Semi Government/Municipal Corporation. (Private contracts like society,

clubs etc. will not be considered).

• Copy of work order along with satisfactory Work Completion Certificate must be submitted by the

• All certificates / evidence must be duly certified & attached by the Tenderer. All work / experience

details must be furnished with attested copies for evidence..

5. Tenderer must have sound financial capacity and having average annual financial turnover in last three

financial years shall not be less than Rs.10,17,689/- (Note : The CA certified turnover certificate & Audited

balance sheets for the last three financial years must be submitted.)

6. The Tenderer must submit a solvency certificate from a Nationalized Bank/scheduled Bank of an Amount

of Rs.6,78,459/-(20 % of estimated cost of tender). Bank Solvency shall not be older than one year period.

7. Litigation History:

The bidder should provide accurate information on any litigation history or arbitration resulting from

contracts completed or under execution by him over the last 10 years. This should also include such

cases, which are in process / progress. A consistent history of awards against the bidder or any partner of

a firm may result in failure of the bid. In case the bidder has not provided such information and has come

to the notice of the authority, the bid shall be rejected at whatsoever stage and in such case all the

losses that will arise out of this issue will be recovered from the bidder/contractor and he shall not have

any claim for the same.

Signature of the Tenderer Additional Chief Engineer ( Electrical )

TECHNICAL SPECIFICATIONS & LIST OF MAKES

HVAC EQUIPMENTS AND ITEMS

AT M J LIBRARY HERITAGE BUILDING

UNITARY REFRIGERATION EQUIPMENTS

The scope under this section shall cover the unitary refrigeration equipments such as

Window Air Conditioner, Non Ducted Split Units, Ductable Split Units.

The following standards shall be applicable

a) IS : 4283 Hot air fans

b) IS : 8272 Industrial cooling fans (man coolers)

c) IS : 1391 Room Air conditioners

d) IS : 8148 Packaged Air conditioners

e) IS : 2997 Air circulator type electrical fan and regulator

f) IS : 1169 Electrical pedestal type fans and regulators

g) IS : 374 Electrical ceiling type fan and regulator

3 GENERAL REQUIREMENTS

3.1 The unitary air conditioners shall include refrigeration compressor, drive motor, air

cooled condensing unit, evaporator, refrigeration piping automatic control system

3.2 The equipment assembly shall be well balanced to achieve minimum vibration and

noise. The condensing unit mounted outdoor shall be suitable for the climate and

atmosphere condition prevailing to avoid / minimize corrosion . Necessary anti corrosive

treatments shall be provided for the metallic components.

3.3 The equipments shall meet the requirements indicated in the equipment data and shall

meet the cooling load specified at the outdoor design data furnished and the distance /

static head between the outdoor and the indoor units.

4.1 ASSEMBELLED UNITS

The unitary air conditioning units shall be of factory assembled and tested and of the

following category as indicated on the drawing and bill of materials.

a) Window air conditioners having single unit to house compressor, condenser, evaporator,

refrigerant piping and control system.

b) Split air conditioners having compressor and condenser housed in one unit located

outdoor, evaporator and controls house in another unit located indoor. Refrigerant

piping and power / control wiring interconnecting condensing unit and evaporators laid

c) Packaged air conditioners having compressor and control evaporated houses in one

unit and located indoor and condenser housed in another unit located outdoor .The

refrigerant piping and power / control cabling interconnecting condenser and the

indoor unit laid externally. The components for the various equipment assembly shall be

as specified in the following section.

4.2 COMPRESSORS

The Compressor/s shall preferably be of hermetically sealed Scroll / Rotary / twin Rotary type

permanently lubricated. Compressor / s shall be of Inverter type Rotary or Twin Rotary types.

The condenser shall be air cooled type consisting of copper tubes with Aluminium fins, propeller

fan with motor, sheet steel enclosure with air inlet and exhaust louvers mounting frame,

platform/ brackets etc. The condenser & all its components shall be provided with suitable

anticorrosive treatment. The enclosure shall be GI / Aluminium powder coated.

The evaporators shall be ducted or non ducted concealed or exposed types as indicated in the

drawing and bill of quantities. The evaporators shall include copper tubes with aluminium fins,

expansion valve, centrifugal fan with motor return air filter, supply and return air grilles and

louvers, automatic control panel with thermostat and enclosure. The enclosure for concealed unit

shall be of GI powder coated whereas that for exposed units shall be of ABS plastic The filters

shall be antibacterial washable and shall be of minimum 20 micron filtration . The filters shall be

easily removable for cleaning / Washing.

The controls shall be with automatic digital electronic LCD display having the following minimum

b) Temperature and fan speed control with digital display

c) Timer control

d) Corded / cordless remote control wherever specified.

The control system features shall be as shown below :

Sr. No. Feature Standard Regular Deluxe

1 Type of control Unit Mounted Remote Remote Remote

2 Type of Remote Control Corded Corded Cordless

3 Temperature Setting Yes Yes Yes

4 Fan Speed Selection Yes Yes Yes

5 Timer Control Yes Yes Yes

6 Digital Display Yes Yes Yes

7 Delayed Starting Yes Yes Yes

8 Filter Cleaning Indicator No Yes Yes

9 In built – ON /OFF No No Yes

10 Quick Cooling Mode No Yes Yes

11 Auto reset No No Yes

12 Auto fan speed No No Yes

13 Night set mode No Yes Yes

14 Self Diagnosis No No Yes

4.6. SUPPORTS & PIPING

Supports & Brackets

a. The equipment’s shall be properly supported with brackets, hangers, platforms, base frame etc

depending upon the type, location and capacity of the unit.

b. The supports shall be GI fabricated duly treated and painted for anticorrosion. The outdoor

condensing units shall be properly supported on MS frame work / platform properly grouted to

the RCC Slab / brick walls using bracket.

c. The floor mounted packaged unit shall be provided with base frame and pedestals with

necessary anti vibration pads. The ceiling suspended evaporator shall be supported using

anchor fasteners and suspension rods. The wall-hung evaporators shall have GI tensiled back

plate for mounting the unit, grouted to the wall / beam using anchor fasteners.

4.7 REFRIGERANT PIPING

a. The refrigerant piping shall be of Soft / Hard copper RS 250 conforming to EN 1057 Table

Y. The fittings shall be of shot end capillary brazing conforming to EN 1254. The pipes shall be

supplied in straight lengths and to be brazed to have required length to achieve full length

between the condenser and evaporator.

b. The fittings for connection to the condenser evaporator expansion valve etc shall be through

copper – brass composite fitting. The brazing / soldering material shall conform to EN.

c. The refrigerant lines shall be insulated with 19 mm GC coated EPDM / Class –O Nitrile

Rubber sleeves / tubing to prevent heat loss and condensation .Refrigerant piping running

along the partition wall shall be concealed in the wall with necessary chasing in the wall and

closing the same with sand cement plaster with chicken wire mesh.

4.8 DRAIN PIPING

The evaporator shall be piped to the nearest drain point / drain line using C-PVC pipe conforming

to 4985 Necessary water seal trap shall be provided at the evaporator &/OR at the discharge point.

LIST OF SUGGESTED MAKES

1. D-X Split Unit - Mitsubishi Electric / Mitsubishi

heavy / O General

2. Nitrile Rubber Insulation – Class O & EPDM - Armaflex / Hira /

Aeroflex/armacell/ALP

3. Expanded Polystyrene - Beardsell / Cooline / Llyod

4. Copper Refrigerant Piping - Totaline / Mandev /

Maxtech/Maxflow/Rajco

5. MCB - L&T / Siemens / ABB /

LEGRAND / SCHINEIDER

6. Power Cable & Copper Flexible Wires - HEAVELS / Polycab / RR /

7. Control Cable & Accessories - HEAVELS / Polycab / RR /

8. Drain Pipe Finolex / Prince / Supreme /

9. Any Missing Item - Prior Permission from

Department / HVAC Consultant

 THE SUCCESSFUL CONTRACTOR HAS TO OBTAIN APPROVAL FOR ALL THE SAMPLES / MAKES

FROM THE CLIENT/CONSULTANT BEFORE USE. WITHOUT APPROVAL CLIENT HAS THE RIGHT

TO ASK TO REMOVE THAT MATERIAL FROM THE SITE.

 THE APPROVED MAKES GIVEN ABOVE ARE APPLICABLE IN GENERAL. HOWEVER FINAL

APPROVAL HAS TO BE TAKEN FROM THE AMC & Consultants BEFORE EXECUTION OF ANY

ITEM. CLIENT HAS THE RIGHT TO CHOOSE ANY OF THE ABOVE MAKE

 SPECIFICATION OF MAKE LIST AS PER SOR.

 THE SUCCESSFUL CONTRACTOR HAS TO OBTAIN APPROVAL FOR SAMPLES / MAKES OF

MINOR ELECTRICAL ITEMS FROM THE CLIENTS WHICH ARE NOT COVERED IN MAKE LIST

BEFORE USE. WITHOUT APPROVAL CLIENT HAS THE RIGHT TO ASK TO REMOVE THAT

MATERIAL FROM THE SITE.

EARNEST MONEY DEPOSIT / SECURITY DEPOSIT

In consideration of the Ahmedabad Municipal Corporation of the city of Ahmedabad (hereinafter to

as the corporation) having agreed to exempt ______________________________________

(hereinafter referred to as "the said Contract") from the demand of earnest money / security

deposit in cash for the due fulfillment of the terms and conditions of the agreement made between

the AMC- and the said tenderer on ____________________________________________ for

(hereinafter referred to us "the said agreement") on production of Bank Guarantee for

(hereinafter referred to as "Bank") do hereby undertake to pay to the AMC as a amount not

exceeding Rs. _____________________________ Rupees

demand from AMC.

Any such demand on the bank shall be conclusive as regards as amount due and payable by the

bank under this guarantee. However, liability of the bank under this agreement shall restricted to

as amount not exceeding Rs. ___________________________ Rupees

We the bank further agree that the guarantee herein contain shall remain in full force and effect

during the period that would be mentioned in the tender and that it shall continue to be

enforceable till all the dues of the Corporation under or virtue of the said agreement have been

paid and its claim satisfied or discharged and till a certificate to the effect has been received by the

bank from the Corporation. However, unless the demand of claim under the guarantee is made to

the bank in writing on or before the _____________________ (specify the date) the bank shall be

discharged from all liabilities under this guarantee.

With the bank further with AMC shall have fullest liberty, without the concert of the bank without

effecting in any manner it obligations herein under to vary any of the terms and conditions of the

said agreement or extend time for validity by the said tender from time to time or to postpone for

any time or from time to time any of the powers exercisable by the AMC against the said

Contractor and to forebear to enforced any of the terms and conditions relating to the said

agreement and the bank shall not be relieved from liability by reason of any such variation, or

extension granted to the contractor for any forbearance, at Contractor or by any such matter or

thing whatsoever which under the law relating to sureties would, but this provision, have the effect

of so relieving the Bank.

undertake not to revoke the Guarantee during currency except with the previous concert of the

AMC in writing.

Principal (Contractor)

Contract No. End date of Contract