Work of replacement of Spacer cum Dampers various locations of 400 KV Charanka-Kansari 1 & 2 under jurisdiction of Tharad Division of Palanpur Circle

Name of work: Work of replacement of Spacer cum Dampers various locations of 400 KV Charanka-

Kansari 1 & 2 under jurisdiction of Tharad Division of Palanpur Circle.

To create environment where Business confidence is built though best business practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate

benefit of society a the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical  Not to bring pressure

standards in business and recommendations outside GETCO to

professional influence its decision.

 Ensure maximum transparency to the  Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GETCO or any of its employees under

any circumstances.

 To ensure to fulfill the terms of  To be prompt and reasonable in

agreement / contract and to consider fulfilling the contract, agreement, legal

objectively the viewpoint of parties. obligations.

 To ensure regular and timely release  To provide goods and / or services

of 9payment on due dates for work timely as per agreed quality and

done. specifications at minimum cost of

 To ensure that no improper demand is  To abide by the general discipline to

made by employees or by anyone on be maintained in our dealings.

 To give maximum possible assistance  To be true and honest in furnishing

to all the Vendors / Suppliers / Service information including payment to

provider and other to enable them to agents / sub-agent.

complete the contract in time.

 To provide all information to suppliers /  Not to divulge any information,

contractors relating to contract / Job business details available during the

which facilitate him to complete the course of business relationship to

contract / job successfully in time others without the written consent of

 To ensure minimum hurdles to  Not to enter into carter / syndicate /

Vendors / suppliers / contractors in understanding whether formal / non

complete of agreement / contract / formal so as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Seal and signature of bidder

Gujarat Energy Transmission Corporation Ltd.

Circle Office, Nr. Circuit House, Palanpur –

Email: sepln.getco @gebmail.com

TENDER NOTICE No: PTC/ET/28/2026

Superintending Engineer, Palanpur invites “On line Tenders” (e-tendering) for the “Work of

replacement of Spacer cum Dampers various locations of 400 KV Charanka-Kansari 1 & 2 under

jurisdiction of Tharad Division of Palanpur Circle.” From registered Contractors. Bidders should

fulfil the all the qualification criteria. Otherwise their bids will not be considered & price bid will not be

opened. All the bidders should have valid e-tender vender registration. Tender Papers &

Specifications may be down loaded from Web site https://getco.nprocure.com (For

view, down load and on line submission) and GUVNL / GETCO web sites www.gseb.com &

www.getcogujarat.com (For view & download only).

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

Estimated Time Tender E.M.D.

Sr. Name of Work Cost Rs. Limit Fee Rs. Rs.

Work of replacement of Spacer 24,85,080 06 Rs.1000+GSTRs.

cum Dampers various locations of months 18% 180=

PTC/C 400 KV Charanka-Kansari 1 & 2 1180 Rs

M1/N- under jurisdiction of Tharad

17 Division of Palanpur Circle

On line (E-tendering) tender/ offer submission

1 last date up to 16.00 hours only (This is Dt. As per N-code

Date of opening of technical bid on – line

opening at 16.01 Hours.(If Possible) Dt. As per N-code

4 Tentative Date of on – line opening of Price bid Shall be intimated separately.

Seal and signature of bidder

1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of original – as

specified in tender document) documents with bid and no physical documents to be submitted by

bidder including Tender fee, EMD. Scan copy of all the annexures are required to upload in

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above mentioned

website till the date and time shown above. However, of anywhere in tender documents submission of

other than this document physical submission mentioned to be overlooked. If any documents

required physically for verification purpose it will be intimated as and when required.

3. The EMD amount should be paid only by RTGS/NEFT/on line mode shall be encouraged. In case of

payment through RTGS/NEFT/Online payment bidder has to mail following details to

[email protected], [email protected] & [email protected]. The

transection slip of payment made by RTGS/NEFT/Online payment is to be uploaded in Nprocure with

tender documents.

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

4. GETCO beneficiary Bank Details as under

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S Campus,

5 Address of Office Abu Highway,

6 IFSC Code BARB0PALANP (“Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the

bidder, the required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from)

remain legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload through

online only on n procure portal including Tender fee, EMD and attested Integrity Pact.

9. Tender will be evaluated on Data / Details / Documents of the online offer only.

8. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in

scheduled time.

9. The bidders are required to fill up all the online annexure / forms. This is intended for transparency

and speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill

in the particulars against appropriate place in respect of each line appearing in each online

annexure. Wherever required, bidder shall invariably have to upload supporting authentic documents

in the online bid.

(In the absence of required details in the online annexure, the owner has every right to evaluate the

bids accordingly and bidder cannot raise any objection against any point during evaluation.)

Seal and signature of bidder

10. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc

11. The Earnest Money Deposit and tender fee will be accepted only by NEFT/RTGS/Online.

12. The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without

assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to:

The S upe r i nte ndi ng Engineer (TR),

Gujarat E ne rgy Transmission Cor por a ti on

Limited, Circle Office, Aroma Circle,

Palanpur, - 385

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR) GETCO,

Seal and signature of bidder

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/

‘OWNER’ intends to receive bids for Work of replacement of Spacer cum Dampers various

locations of 400 KV Charanka-Kansari 1 & 2 under jurisdiction of Tharad Division of

Palanpur Circle. as detailed in the accompanying specifications in accordance with Terms

and Conditions herein. The bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirements of Bidders

Qualification Requirement

1. Registration: Bidder shall be strictly a GETCO registered contractor of

2. Experience: Bidder should h a v e e xp e r i e n ce f o r work of Replacement of at least 100 Nos. of

Spacers on 400 KV transmission lines in hotline condition in last 5 financial years or work of 400/220

KV lines for at least 5 Km (preferably which include fixing of repair sleeve) should be considered with

work completion/Performance certificate. Attested Xerox copy of work orders with schedule B

executed from GETCO and satisfactory completion certificate from respective department

should be submitted.

3. Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a

s u m of minimum 20 % of the estimated cost shown in the tender.

4. Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

5. Profit &Loss Account Statement: The Bidder should submit certified Xerox audited copy of the

Balance sheet with profit and loss account of last three Years.

6. Nature of Firm: Attested copy of Partnership Deed, P o w e r of Attorney, if any, for signing the

b i d documents in case of partnership firm &self-affidavit for proprietorship firm. All such

documents shall have to be NOTARISED

7. I.T. PAN CARD: The bidder should submit the attested Xerox copy of PAN Card of their firm.

8. GST Registration: The Bidder shall be registered under the “GOODS AND SERVICE

TAX(GST)”. The certified Xerox copy of such registration shall have to be submitted along

with the bid by the bidder.

9. Electrical contractor’s license: The bidders should submit the attested copy of GOG

Electrical Contractor licenses of firm with latest validation.

10. Welfare cess registration: As per welfare cess act., as the work allotted to bidder, he has to take

registration under well cess of said site and submit the same to this office.

11. List of Tools & Tackles.

The bidders must be attach submitted all above documents scanned copy on n-procure in

Seal and signature of bidder

2.1 The above-cited requirements are only indicative. The owner reserves the right to requisition any

other relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the

Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform the

Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/ liable for

these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or

is in doubt as to the true meaning of any part, he shall make a request, in writing not later than the

date of pre Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations

and clarifications as deemed fit in writing as a response to this request. On receipt of such

interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated in the

Bid invitation. All such explanations, interpretations and clarifications from the Owner shall be

deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his

own initiative or in response to a clarification requested by the intending Bidder, modify the Bidding

Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received

the Bidding Document at the address contained in the letter of request for issue of Bidding document

from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in

time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in

preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

Seal and signature of bidder

C. PREPARATION OF BIDS

8.0 Language Of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided that any

printed literature furnished by the Bidder may be written in another language so long as accompanied

by an English translation of its pertinent passages. Failure to comply with this may disqualify a bid.

For purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders, regarding

such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the

Owner, which are based on the lack of such clear information or its effect on the cost of the works to

10.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents, indicating, for the services to be rendered, a brief

description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified.

10.4 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the accompanying

Technical Specifications. It will include among others as specified therein the following:-

The work includes work of painting of H-frame structure painting of various lines.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of

the bidding documents permitted by the Owner and therefore, the Bidders are advised that while

making Bid Proposals and quoting prices these conditions may appropriately be taken into

consideration. Bidders are required to furnish a certificate in this regard as per the format provided in

Special Conditions of Contract in a separate sealed envelope containing Bid security, which shall

accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

Seal and signature of bidder

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

Schedules enclosed in bid proposal sheets to furnish under the contract. Prices quoted should be in

% Above/ Below on Estimated Cost. However, detail bifurcation of Taxes applicable should be

mentioned separately with Price bid.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid

shall be final and any additional GST will have to be borne by the tenderer himself. In no case

additional amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule- B). The

price bid submitted in physical mode shall not be considered.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and

shall not be subject to variation on any account saving for change in quantity. A bid submitted with an

adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax will be levied as per prevailing rate on payment to contractors. Any other

tax except specifically mentioned in tender will not be borne by GETCO. The bidder shall be liable

and rresponsible for payment of such taxes as attracted under the provisions of the law

14.4 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST at

prevailing rate the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.5 Notwithstanding the tax liabilities as per the sub-clause14.1 to14.4 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of Income

Tax (on the cost of items of supply included in the works contract) as may be mandatory in terms of

the law. The owner shall not bear any liability in this regard but shall issue necessary certificate in

respect of such deduction made.

14.6 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional

tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

owner. This provision will not be applicable to transaction between the contractor and his sub-

contractors. Besides the said statutory variation, no other statutory variation shall be payable by the

Seal and signature of bidder

14.7 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause

No. 14.7 supra.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by

any order, regulation or bye-law having the force of law the amount of such increase or reduction

shall be added to or deducted from the “Contract Price” as the case may be for direct transactions

between contactor & owner, and not for bought out items. It is the Bidders responsibility to furnish

details of taxes, duties, levies etc. applicable as on the date of submission of the bid.

14.8 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor.

14.9 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the owner.

14.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

14.11 The contractor shall pay 1% welfare cess to the respective Govt. Department if applicable & the same

will be reimbursed on production of proof of payment before release of payment of final bill, the

contractor has to submit documentary evidence of payment of welfare cess of previous RA bill as well

as of the final bill.

15.0 Welfare cess

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items

for supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey

projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO contractor

on progressive basis of utilization. As this part of welfare cess is on GETCO account, the same

shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall

be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of payment of

welfare cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to submit

documentary evidence of registration under Welfare Cess Act and evidence of payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence

of payment by observing due formalities

Seal and signature of bidder

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

16.0 Contract Quality assurance:

16.1 The Bidder shall include in his proposal the Quality Assurance Programme containing the overall

quality management and procedures which he proposes to follow in the performance of the Works

during various phases as detailed in relevant clause of the General Technical Conditions.

16.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Programme shall

form a part of the Contract.

16.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied wherever specifically indicated in the tender document shall supply only from those vendors.

Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the owner for the

vendor-supplied materials.

17.0 STORAGE-CUM-ERECTION INSURANCE:- The contractor shall take suitable storage-cum-

erection insurance cover at his cost to the extent of 100% cost of cost of sub-station / line materials,

which are required to complete the sub-station / line. Bidder shall have to take the comprehensive

Marine Cum Erection (MCE) insurance policy against any loss, damage, theft, pilferage, fire etc. for

the complete period of storage, erection and commissioning up to the time of taking over of the sub-

station / line by GETCO. However, if the work is not completed within stipulated time limit as

mentioned into work order, the MCE shall be extended by the contractor up to the work completion

and taking over of line or SS by GETCO. Moreover, the change for extension of insurance shall be

borne by contractor if the delay is attributed to the contractor. The charge for extension of insurance

shall be reimbursed by GETCO to the contractor on production of proof for extension of MCE if the

delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The

proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-charge

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in absence

of the above insurance policy, R.A. bill payment will be withheld.

18.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing

and commissioning including performance and guarantee tests of the equipment. If any such

equipment is listed anywhere else in the proposal and not specially mentioned in the above schedule,

it shall be deemed to have been included in the Bidder’s proposed scope of supply.

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment by brand

name makes or catalogue number shall be construed as establishing standards of quality and

performance and not as limiting competition. However, Bidders may offer other similar

material/equipment provided they meet the specified standard, design and performance

requirements. The Bidder shall furnish adequate technical information about such alternative material

Seal and signature of bidder

equipment to enable the Owner to determine its acceptability. The Owner shall be the sole judge on

the acceptability or otherwise of such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and reference to

brand name of catalogue numbers designed by the Owner in its Technical Specifications are

intended to be descriptive only and not restrictive. The Bidder may substitute alternative standards,

brand name and/or catalogue numbers in its bid, provided that it demonstrates to the Owner’s

satisfaction that the substitutions are substantially equivalent or superior to those designed in the

Technical Specification.

20.0 Bid Security/EMD:

All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office

address specified in the tender document or by RTGS/ NET/online

20.1 Bid Validity: The offer should be valid for a minimum period of 180 days from the date of opening of

20.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

20.3 The Owner as non-responsive will reject any bid not secured in accordance with Para 20.1 above. No

exemptions are made in the furnishing of the security.

20.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender whichever is later.

20.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

20.6 The bid guarantee may be forfeited.

b) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

c) If a bidder refuses to accept the contract or fails to commence the works ( including supplies

within thirty days of letter of award of contract )

20.7 On forfeiture of EMD, SD or guarantee under the terms and conditions of this tender, applicable

GST will also be recovered from the bidder / contractor and GETCO reserves all rights of such

recovery of such forfeited amount along with GST

21.0 Format of Bid:

21.1 The Bidder shall prepare two copies of the bid, clearly marking each “Original bid” and “Copy of Bid”,

as appropriate. In the event of any discrepancy between them the original shall govern. All the

documents furnished in original document shall be furnished in other copies of Bids.

21.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by

the Bidder or a person or persons duly authorized by the Bidder to sign the Contract. The letter of

authorization shall be indicated by written power-of-attorney accompanying the bid. All pages of the

bid, except for un-amended printed literature, shall be initiated by the person or persons signing the

21.3 The Bidders must submit the qualifying data in one original and one duplicate copy as

Required in this Instructions to Bidders in separate envelopes sealed and enclosed in the

Envelope submitting proposals, super scribed as under: “QUALIFYING DATA FOR THE wok of ‘’”

Seal and signature of bidder

The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors

made by the Bidder, in which case such corrections shall be initiated by the person or persons signing

22.0 Signature Of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making the

bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons

signing should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or

other authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by

the President/Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids

will be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

24.0 Deadline for submission of bids :

24.1 The Bidders have the option of sending the bid by registered post or by speed post. Bids submitted

by telex/telegram will not be accepted. No request from any Bidder to the Owner to collect the

proposals from airlines, cargo agent etc. shall be entertained by the Owner.

24.2 Bids must be received by the Owner at the address specified under Para 23.3, not later than the time

& date mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids :

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of

the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

Seal and signature of bidder

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate whether the

modification is for the Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax

shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

27.0 Information required with the proposal:

27.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal

item of equipment proposed to be furnished and erected. The bid should also contain drawings and

descriptive materials indicating general dimensions, materials from which the parts are manufactured,

principles of operation, the extent of pre-assembly involved, major construction equipment proposed

to be deployed, method of erection and the proposed erection organizational structure.

27.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc. in five copies.

27.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed

may be treated as incomplete and hence rejected. Such descriptive materials and drawings

submitted by the Bidder will be retained by the Owner. Any major departure from these drawings and

descriptive material submitted will not be permitted during the execution of the Contract without

specific written permission of the Owner.

27.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

27.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

27.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

27.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial deviation

E. BID OPENING AND EVALUATION

28.0 Opening of bids by owner:

28.1 The Owner will open the technical bids (Cover –I, II, and III) in the presence of Bidder’s

representatives who choose to attend on the date and time mentioned for opening of bids in the

Invitation to Bid or in case any extension has been given thereto, on the extended bid opening date

and time notified to all the Bidders who have purchased the bidding document. The Bidder’s

representatives who are present shall sign a register evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

28.3 The price bids to be filled up on line on website https://tender.nprocure.com

Seal and signature of bidder

28.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and any

such other details as the Owner, at his discretion, may consider appropriate, will be announced/

furnished in the Price Bid Opening.

28.5 No electronic recording/transmitting devices will be permitted during Bid opening.

29.0 Purpose of evaluation of bids:

29.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these

specifications and documents. All technically responsive bids shall then be examined to determine

the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

30.0 Policy for bids under consideration:

30.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids

are under consideration, Bidders and/or their representatives and other interested parties are advised

to refrain from contacting by any means, the owner and/or his employee’s representatives on the

matters related to Bids under consideration.

30.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of the

errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder

the case of any inconsistency in the prices furnished in the specified prices schedules to be identified

in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose

of evaluation and for the purpose of award of Contract use the lowest of the prices in these

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of the

equipment, completion of works or which limits in any way the responsibilities or liabilities of the

Bidder of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking

32.0 Evaluation of Price Bids:

Seal and signature of bidder

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall

be derived as under:

Differential Price (DP)=n1F1+n2F2…+nnFn, where F1, F2…Fn are the various factors in Indian

Rupees per unit of parameter differential or deficiency in the equipment and services offered as

stipulated in these specifications: n1, n2…nn are the respective parameter differential or deficiency in

the corresponding units to be determined from the Bidder’s proposal. The above factors and

corresponding units of parameter differential are derived from the Technical Specifications, Data

sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value

(D) and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered

as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that

the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the

sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

35.0 Owner’s right to accept any bid and to reject any or all bids:

35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject

all bids at time prior to award of contract, any without thereby incurring any liability to the affected

Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the

Owner’s action.

Seal and signature of bidder

36.0 Notification of award:

36.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in

writing by registered letter, that its bid has been accepted.

36.2 The notification of award will constitute the formation of the Contract.

36.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0,

the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant

to Clause 20.0.

37.0 Signing of contract:

37.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

37.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date

and return it to the Owner.

37.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 30 (Thirty) days of notification of Award.

38.0 Contract Performance Guarantee:

38.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be equal

to ten percent (10%) of the Contract price and it shall guarantee the faithful performance of the

Contract in accordance with the terms and conditions specified in these documents and

specifications. the guarantee shall be valid up to 90 days after the end of Warranty Period.

38.2 The Performance Guarantee shall cover additionally the following guarantees to the

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

written notice from the Owner fully remedy free of expenses to the Owner such defects as

developed under the normal use of the said equipment within the period of guarantee specified in

the relevant clause of the General Terms and Conditions in the Part-I/Special Conditions of

38.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be construed as limiting the damages under clause entitled “Equipment

Performance Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses

in the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contra.

38.5 Contractor has submitted certify copy of Reg. / Ele. Reg./ GST Reg./Partnership deed/PAN Card/PF

reg. and solvency certificate / Experience certificate in Technical bid.

38.5.1 Once price bid submitted same will be consider only. Revised after shall not consider at the time at

opening of tender. Tenderer has to submit only one price bid revised price bid will not be consider.

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GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending engineer (TR.) GETCO PALANPUR or any of its subsidiaries

and shall include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works

and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.5 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be

issued to the Contractor under the Contract.

1.6 ‘Works’ shall mean and include taking delivery of line materials labor and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the

related facilities are to be erected or installed and any adjacent land, paths, street or reservoir which

may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the contract

agreement for the entire scope of the works.

1.10 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized representative

1.11 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by

the Owner notifying the Contractor that his bid has been accepted.

1.12 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.13 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.14 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each. A ‘Week’ shall mean continuous period of seven

1.15 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

1.16 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and

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phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.17 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in the

Contract Documents.

1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in

1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc, based on the technology available for carrying out

1.21 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter

of the Contract.

1.22 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.23 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

1.24 Terms and expressions not herein defined shall have the same meaning as are assigned to them in

the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in

the General Clauses Act (1897) including amendments thereof, if any.

1.25 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

Seal and signature of bidder

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in

other parts of the Contract.

The works carried out under this Contract shall conform to the all statutory regulation and provisions

the acts, mentioned in the Technical Specifications, and, when no regulations or standard is

mentioned, to the authoritative regulations or standards/ Act, appropriate to the works and such

stipulations shall be the latest issued by the concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing shall be

written in English language. The Metric System of measurement shall be used exclusively in the

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract and all other documents included under Volume- I

and the Special Conditions of Contract.

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor along with

his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms

and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for the purpose of such

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

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6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain

the property of the Owner and shall be returned (in all copies) to the Owner on completion of the

Contractor’s performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site installation

testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favor of the Owner in the form acceptable to

the Executive engineer (TR.) GETCO Chhatral for keeping the equipment in safe custody and to

utilize the same exclusively for the purpose of the said Contract. Samples of Performa for the

Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of PALANPUR

shall have exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the

Letter of Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated

time, the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and

descriptive materials submitted with the bid, to form a part of the Contract immediately after issue of

Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver

of such provisions, rights or options or in any way to affect the validity of the Contract. The exercise by

either party of any of its rights herein shall not preclude or prejudice either party from exercising the

same or any other right it may have under the Contract.

Seal and signature of bidder

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the clause

entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his work

as to complete it not later than the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as field erection activities within

five (5) days of the date of Notification of Award. This network shall also indicate the interface

facilities to be provided by the Owner and the dates by which such facilities are needed. The

Contractor shall discuss the network so submitted with the Owner and the agreed network shall form

part of the Contract documents. During the performance of the Contract, if in the opinion of the

Engineer, proper progress is not maintained, suitable changes shall be made in the Contractor’s

operations to ensure proper progress without any cost implication to the Owner. The interface

facilities to be provided by the Owner in accordance with the agreed network shall also be reviewed

while reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor

as directed by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a

detailed programme in line with the agreed Contract network.

Such programme shall be reviewed, updated and submitted to the Engineer every month thereafter.

12.5 The above bar charts/ programme shall be compatible with the Owner’s computer

environment and furnished to the Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement

given by the respective construction sub division unless otherwise provided in the notification of

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the

Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The

details of such penalty are brought out in the accompanying Special Conditions of Contract (SCC).

14.3 The completion time allowed for carrying out the work should be strictly observed. For any delay,

penalty will be levied at the rate of ½ % per week or part thereof on delayed portion of the work

subject to ceiling of 10% of total contract value plus GST as applicable will be imposed.

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious

loss or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified promptly

and he shall assist wherever possible in making necessary corrections. This shall not relieve the

Contractor of his liabilities under the terms and conditions of the Contract.

15.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

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six (6) months from the date of such rectification or correction. If any defects are not rectified within a

reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost but

without prejudice to any other rights which the Owner may have against the Contractor in respect of

15.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

15.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations

under this clause.

15.5 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For

latent defects, the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.4 above shall

remain till the end of 6 months from the date of completion of guarantee period.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor

for his personal income & property only.

18.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for

the failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants

or things under the Contract, or for damage or injury caused by the alleged omission or negligence on

the part of the Contractor, his agents, representatives or his Sub-Contractors, or in connection with

any claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the

Contractor shall in all such cases indemnify and keep the Owner, and the Engineer and/or his

representative, harmless from all losses, damages, expenses or decrees arising of such action.

20.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at the

end of the Guarantee/Warranty period or after finalization of material account and final bill and till

such time as the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other

payments made under the Contract shall be treated as on-account payments.

21.0 ENGINEER’S DECISION

21.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

21.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days

after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

21.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

22.0 POWER TO VARY OR OMIT WORK

22.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred

to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the Contract,

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by notice in writing to instruct the Contractor to make such variation without prejudice to the Contract.

The Contractor shall carry out such variation and be bound by the same conditions as far as

applicable as though the said variations occurred in the Contract Documents. If any suggested

variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the

Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation

shall be added to or deducted from the Contract Price as the case may be.

22.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the

22.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in the

opinion of the Contractor, involve a claim for additional payment, the Contractor shall immediately and

in no case later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out

the instructions, advise the Engineer to that effect. But the Engineer shall not become liable for

payment of any charges in respect of any such variations, unless the instructions for the performance

of the same shall be confirmed in writing by the Engineer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

22.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the

items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in

section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the

same conditions as though the said variations occurred in the Contract Documents. However, the

Contract Price shall be adjusted at the rates and the prices provided for the original quantities in the

23.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his

authorized supervisor and by labors employed by him.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, except as provided for in Clause 33.0 below. In

case the unit rates are not available for the change in quantity, the same shall be subjected to mutual

26.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

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The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain the

most efficient and economical design and to avoid unnecessary duplication of efforts. The Engineer

shall be provided with three copies of all correspondence addressed by the Contractor to other

Contractors and Consulting Engineers of the Owner in respect of such exchange of technical

information, wherever needed.

27.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor

any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any

possession taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any

power herein reserved to the Owner or any right to damages herein provided nor shall any waiver of

any breach in the Contract be held to be a waiver of any other or subsequent breach.

28.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of the

Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

29.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in

the form and size as may be required by the Engineer.

30.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall

issue to the Contractor a completion Certificate as a proof of the final acceptance of the erected line.

Such certificate shall not unreasonably be withheld nor will the Engineer delay the issuance thereof

on account of minor omissions or defects which do not affect the commercial operation and/or cause

any serious risk to the erected line. Such certificate shall not relieve the Contractor of any of his

obligations which otherwise survive, by the terms and conditions of the Contract after issue of such

C. CONTRACT SECURITY AND PAYMENTS

31.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the

Contract in the prescribed form within fifteen (15) days of “Notice of Award of Contract”. The

performance guarantee(s) shall be as per terms prescribed.

32.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract and production of

work completion certificate of the Sub-Station in-charge, after following the procedures of GETCO.

Payment will be made by concern Division offices under which work executed.

32.2 Currency of Payment: All payments under the Contract shall be in Indian Rupees only.

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32.3 Terms: Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

33.1 Application for Payment: The Contractor shall submit application for the payment in the prescribed

preformed of the Owner. Performa for application for payment will be as prescribed.

Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the

equipment shipped/brought on to the site pursuant to the Contract up to the date mentioned in the

application and for the period covered since the last preceding certificate, if any.

Every interim payment certificate shall certify the Contract value of the Works executed up to the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any

interim payment certificate in respect of the works that, according to the decision of the Engineer,

does not comply with the Contract.

34.3 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to

the Contractor as per the payment schedule.

All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall

be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to properly

identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt

of the corresponding bills and if not paid by the Contractor within the said period, the Owner may then

deduct the amount, from any monies due or becoming due by him to the Contractor under the

Contract or may be recovered by sections of Law or otherwise.

38.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

39.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner

or his authorized agents, then the Contractor shall be given due extension of time for the completion

of the Works, to the extent such omission on the part of the Owner has caused delay in the

Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall

39.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for such

a request for claim and if satisfied, the extent of compensation shall be mutually agreed depending

upon the circumstances at the time of such an occurrence.

40.0 DEMURRAGE, WHARFAGE, ETC.

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All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or

any other reason shall be to the account of the Contractor.

41.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the

Works without invalidating the provisions of the Contract. Orders for suspension or reinstatement of

the Works will be issued by the Engineer to the Contractor in writing. The time for completion of the

works will be extended for a period equal to duration of the suspension.

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of

the works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

43.0 CONTRACTOR`S DE FAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in connection

with the works or shall contravene the provisions of the Contract, the Owner may give notice in writing

to the Contractor to make good the failure, neglect or contravention complained of. Should the

Contractor fail to comply with the notice within thirty (30) days from the date of serving the notice,

then and in such case the Owner shall be at liberty to employ other workmen and forthwith execute

such part of the works as the Contractor may have neglected to do or if the Owner shall think fit,

without prejudice to any other right he may have under the Contract to take the work wholly or in part

out of the Contractor’s hands and re-contract with any other person or persons to complete the works

or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that

may have been at the time on the Site in connection with the works without being responsible to the

Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the

same, and the Owner shall be entitled to retain and apply any balance which may otherwise be due

on the Contract by him to the Contractor, or such part thereof as may be necessary, to the payment

of the cost of executing the said part of the Works or of completing the Works as the case may be. If

the cost of completing of works or executing part thereof as aforesaid shall exceed the balance due to

the Contractor shall pay such excess. Such payment of excess amount shall be independent of the

liquidated damages for delay which the Contractor shall have to pay if the completion of works is

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to

pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

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43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period of

the Contract including guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

44.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the propriety

concern and in the case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the Owner shall be entitled to cancel the Contract as to its incomplete part

without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or

the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive

at reasonable settlement on all issues including amounts due to either party for the work already

done on quantum merit basis which shall be determined by mutual agreement between the parties.

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation of

this and all other Contracts and also to payment of any loss or damage to the Owner resulting from

any cancellation. The Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

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47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by the

Contractor who shall proceed with the Works with all due diligence, whether he or the Owner requires

arbitration as hereinafter provided or not.

47.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with

any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days,

as the case may be, either party may require that the matters in dispute be referred to arbitration as

hereinafter provided.

48.0 ARBITRATION

48.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

48.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the Contractor

and the Owner and the third to be appointed as an umpire by both the arbitrators in accordance with

the Indian Arbitration Act. If either of the parties fails to appoint its arbitrator within sixty (60) days

after receipt of a notice from the other party invoking the Arbitration clause, the arbitrator appointed

by the party invoking the arbitration clause shall become the sole arbitrator to conduct the arbitration.

48.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act,

1940 or any statutory modification thereof. The venue of arbitration shall be Vadodara.

48.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for making

the award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or being

unable to act for any reason, it will be lawful for the party concerned to nominate another arbitrator in

place of the outgoing arbitrator.

48.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall be

limited in the proceedings before such arbitrators to the evidence or arguments put before the

Engineer for the purpose of obtaining the said decision.

48.4 No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him as

being called as a witness or giving evidence before the arbitrators on any matter whatsoever relevant

to the dispute or difference referred to the arbitrators as aforesaid.

48.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out

their respective obligations under the Contract.

All disputes or differences in respect of which the decision, if any, of the Engineer has not become final

or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the

Disputing Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in

good faith a resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub

clause (1) of Clause 38, arising under or in connection with the present works contracts, whether pertaining to

works contracts alone or works and procurement both, the same shall be referred to arbitration under the

Seal and signature of bidder

Gujarat Public Works Contracts Disputes Arbitration Tribunal Act, 1992."

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed

and the payments received vis-à-vis the works executed, for reconciliation of accounts with the

Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue materials

received and utilized by him for reconciliation purpose in a format to be discussed & finalized with the

Owner before the award of Contract.

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ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications

& document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and coordination of

the works to be performed at Site. Such person shall function from the Site office of the Contractor

during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made there under in respect

of any employee or workman employed or engaged by him or his Sub-Contractor. He shall abide by

labor laws and others as specified in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be to the account of the Contractor. Should any such inspection or registration need to be re-

arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site

for the purpose of erection, testing and commissioning of the line to be erected under the Contract.

The Owner shall continue to hold the lien on all such material throughout the period of Contract. No

material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

5.0 CO-OPERATION WITH OTHER CONTRACTORS

5.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so

arrange to perform his work as to minimize, to the maximum extent possible, interference with the

work of other Contractors and their workmen. Any injury or damage that may be sustained by the

employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be

made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and then

the Contractor shall remove such a person objected to and provide in his place a competent

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8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of

work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field

activities. Such reviews shall also not be considered as an assumption of any risk or liability by the

Engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The

Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment

and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the

safety of all persons employed by him or his Sub–Contractor and all the properties under his custody

during the performance of the work. This requirement shall apply continuously till the completion of

the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to

the Contractor’s works and the Contractor shall be responsible for complete restoration of the

damaged works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility of the

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government agency

under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labor

Regulation Abolition Act or any other law due to act of omission of the Contractor, the Owner may

make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

13.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required

for pre-assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the Contract.

He shall submit a list of all such materials to the Engineer before the commencement of work at Site.

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These tools and tackles shall not be removed from the Site without the written permission of the

13.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel’s shall be trained in

administering first-aid.

14.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract of this Volume-I, the following provisions will also apply to the portion of works

to be done beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

14.2 Workmen’s Compensation Insurance

The contractor should produce Insurance policy copy which covered Contractor’s employee & sub

contractor’s employee for the same. This insurance shall protect the Contractor against all claims

applicable under the Workmen’s Compensation Act, 1948 (Government of India). This policy shall

also cover the Contractor against claims for injury, disability, disease or death of his or his Sub-

Contractor’s employee, which for any reason are not covered under the Workmen’s Compensation

Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation : As per statutory Provisions

Employee’s Liability : As per statutory Provisions

14.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease

or death of members of public or damage to property of others, due to any act of omission on the part

of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots,

strikes and civil commotion.

14.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

14.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both in

time and amount to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

15.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency

thereof, unless special precautions or measures are taken by the Contractor in a proper and

satisfactory manner in the performance of such Works and with the concurrence of the Engineer.

Such unfavorable construction conditions will in no way relieve the Contractor of his responsibility to

perform the Works as per the schedule.

16.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or elsewhere,

are properly protected and handed over to the Engineer. Similarly, the Contractor shall ensure that

the bench marks, reference points, etc. which are marked either with the help of Engineer or by the

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to be

performed which disturbs such reference the same shall be done only after these are transferred to

other suitable locations under the direction of the Engineer. The Contractor shall provide all

necessary materials and assistance for such relocation of reference points etc.

Seal and signature of bidder

17.0 WORK & SAFETY REGULATIONS

17.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to GETCO or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

17.2 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely

safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with

manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of GETCO in

17.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall be

properly maintained by the Contractor and will be promptly produced as and when desired by the

Engineer or by the person authorized by him.

17.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

17.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

17.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless expressly

permitted in writing by GETCO to handle such fuses, wiring or electrical equipment

17.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

d. The Engineer will not grant permission to connect until he is satisfied that;

e. The appliance is in good condition and is fitted with suitable plug;

f. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

17.8 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight

of any description will be imposed on any cable and no ladder or similar equipment will rest against or

attached to it.

17.9 No repair work shall be carried out on any live equipment. The equipment must be declared safe by

the Engineer and a permit to work shall be issued by the Engineer before any repair work is carried

out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable type

and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

17.10 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees due

Seal and signature of bidder

to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the same

to the Engineer in prescribed form and also to all the authorities envisaged under the applicable laws.

17.11 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about

the nature of hazards and possible injury/accident and he shall comply to remove shortcomings

promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of the

Engineer in this respect shall be conclusive and binding on the Contractor.

17.12 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons as provided in Para 31.18 above and the period of such stoppage of work will not be

taken as an extension of time for completion of work and will not be the ground for waiver of levy of

liquidated damages.

17.13 It is mandatory for the Contractor to observe during the execution of the works, requirements of

Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so

as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers, use of

gum boots for working in slushy or in inundated conditions are essential requirements to be

17.14 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be

prescribed from time to time without any demur, protest or contest or reservations. In case of any

discrepancy between statutory requirement and GETCO Safety Rules referred above, the latter shall

be binding on the Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules

framed there under or any other applicable laws as applicable from time to time. In case the Owner is

made to pay such compensation then the Contractor is liable to reimburse the Owner such amount in

addition to the compensation indicated above.

Seal and signature of bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC)

and Erection Conditions of Contract (ECC). The intent of provisions herein are specific to this contract

and are, in general, supplementary to related provisions under ITB,GCC and ECC. However, in

certain provisions which are contrary to those in ITB, GCC and ECC, the provisions in these Special

Conditions of Contract will prevail.

2.0 EMD/Tender Fee :

All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/ NET/online

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA:

As per Criteria mentioned above in GCC Part-1

5.2 FINANCIAL CRITERIA:

As per Criteria mentioned above in GCC Part-1

6.0 Additional Documents:

Apart From various documents to be furnished along with the Bid as required in the GCC and ECC,

the following documents/details are to be furnished by the Bidder:

Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of the

Balance sheet with profit and loss account of last three Years.

Nature of Firm: Attested copy of Partnership Deed, P o we r of Attorney, if any, for signing the

b i d documents in case of partnership firm &self-affidavit for proprietorship firm. All such

documents shall have to be NOTARISED

I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

GST Registration: The Bidder Should have to take registration under the “GOODS AND

SERVICE TAX(GST)”. The certified Xerox copy of such registration shall have to be

submitted along with the bid by the bidder.

Electrical contractor’s license: The bidders should submit the attested copy of GOG

Electrical Contractor licenses of firm with latest validation.

Welfare Cess registration: As per welfare Cess act., as the work allotted to bidder, he has to take

registration under well Cess of said site and submit the same to this office.

List of Tools & Tackles:

Seal and signature of bidder

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, unloading & stacking

of material or manpower.

7.2 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services within the original contractual delivery period. The amount and

% of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State

for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall

not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund/Credit, in respect of such GST and Cess, is claimed by you, it will be immediately passed on

to the COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such offer

with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate

of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the

stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder intends to

supply the goods / services, meaning thereby the bidder has to supply the goods / services from the

relevant declared / registered place of supply only.

INPUT TAX CREDIT BENEFIT

Seal and signature of bidder

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY from time to time.

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work executed

will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations and notifications,

circulars issued and in force time to time by Government and M/s. GETCO. Contractors are required

to clarify the product and services related HSN codes and SAC codes respectively.

7.9 Statutory Variations:

Any statutory increase or decrease in the taxes and duties GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to your offer if it

takes place within the original contractual delivery date will be to the GETCO’s account subject to the

claim being supported by documentary evidence. However, if any decrease takes place after the

contractual delivery date, the advantage will have to be passed on to the GETCO.

7.12 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision

of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items for

supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects

and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare Cess on estimated cost of supplied items to GETCO contractor

on progressive basis of utilization. As this part of welfare cess is on GETCO account, the same

shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall be

taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of this final bill.

• If the R.A. Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

Seal and signature of bidder

8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in favor of “Gujarat

Energy Transmission Corporation Limited” payable at Palanpur or in form of “Bank Guarantee” on

acceptance of tender as security deposit at Circle Office, Palanpur. The Security Deposit will be paid

within 10 days of receipt of LOI. FDR not accepted as security Deposit. Bank Guarantee Format will

be given from this office.

1. All Nationalized Banks including the Public Sector Bank -IDBI Ltd.

2. Private Sector Banks - AXIS Bank, ICICI Bank and HDFC Bank.

Guarantees issued by following Banks will be accepted as SD/ EMD for period up to March 31,

The validity cut-off date in GR is with respect to date of issue of Bank Guarantee irrespective of date

of termination of Bank Guarantee.

1. Axis Bank 2. AU Small Finance Bank

3. Bandhan Bank 4. BNP Paribas

5. City Union Bank 6. CSB Bank.

7. DBS Bank India Limited 8. DCB Bank

9. Equitas Small Finance Bank 10. Federal bank

11. HDFC Bank 12. HSBC Bank

13. ICICI Bank 14. IndusInd Bank

15. Karnataka Bank 16. Karur Vysya Bank

17. Kotak Mahindra Bank 18. South Indian Bank

19. Standard Chartered Bank 20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank 22. The Kalupur Commercial Co-Operative Bank Ltd.

23. Ahmedabad Mercantile Co-Operative Bank Ltd.24. Nutan Nagrik Sahakari Bank Ltd.

25. Rajkot Nagrik Sahakari Bank Ltd. 26. Saraswat Co-Operative Bank

27. SVC Co-Operative Bank Ltd. 28. The Gujarat State Co-Operative Bank

29. The Mehsana Urban Co-Operative Bank Ltd. 30. The Surat District Co-Operative Bank

31. The Surat Peoples Co-Operative Bank 32. Saurashtra Gramin Bank

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in materials, poor

workmanship or defect/ wrong design etc. for a period of one year from the date of commissioning of

transmission line.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity. This is mandatory condition the tenders without which shall be

liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly

observed. Any delay that may take place in work execution beyond Contractual cutoff date stated as

per stipulated delivery period shall be subject to the penalty at the rate of ½ % per week or part

Seal and signature of bidder

thereof on delayed portion of the work subject to ceiling of 10% of total contract value plus applicable

GST on penalty amount will be impose.

10.2 The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 06 (Six) Months from the date of

commencement for Transmission lines work.

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the GETCO/Engineer and is complete in all

respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed including cost of

material consumed is to be prepared in triplicate and submitted to Site Engineers in-charge of the

work, for necessary payment. These bills shall be serially numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and passing of final

bill. The contractor has to submit the final bill along with the material consumption statement and

other required data of the work carried out within 3 months from the date of completion of work.

These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the

respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of transmission line work.

14.0 TAKING DELIVERY AND INSURANCE

14.1 The contractor has to take delivery from construction store of Tower material, H-frame structure

material, conductor & line material keeps S/S materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection or taking over of the line by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his

14.3 The Contractor shall have total responsibility for the entire tower & line materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the GETCO.

14.4 STORAGE-CUM-INSURANCE: -

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

100% cost of cost of sub-station / line materials, which are required to complete the sub-station / line.

Bidder shall have to take the comprehensive Marine Cum Erection (MCE) insurance policy against

any loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over of the sub-station / line by GETCO. However, if the work

is not completed within stipulated time limit as mentioned into work order, the MCE shall be extended

by the contractor up to the work completion and taking over of line or SS by GETCO. Moreover, the

Seal and signature of bidder

change for extension of insurance shall be borne by contractor if the delay is attributed to the

contractor. The charge for extension of insurance shall be reimbursed by GETCO to the contractor on

production of proof for extension of MCE if the delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The

proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-charge

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in absence

of the above insurance policy, R.A. bill payment will be withheld.

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the GETCO

shall be kept informed about it. Contractor shall replace the lost / damaged materials / items promptly

irrespective of the settlement of the claims by underwriter and ensure that the work progress is as per

agreed schedule. The loss, if any, such replacement will have to be borne by the Contractor and

GETCO will not entertain any claim / representation in this regard. However, it will be contractor’s

responsibility to insure the entire project till the transmission line is taken over by the GETCO.

15.0 LABOR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid Labor license under the contract Labor (Regulation and abolition)

Act for employing necessary manpower required by him. In the absence of such license, the contract

shall be liable to be terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all Labor laws and keep the GETCO

indemnified in respect thereof. Some of the major liabilities under various Labor and industrial laws

which the Contractor shall comply with, are as under:

1) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates

made applicable from time to time by the Government of Gujarat / Government of India or other

Statutory Authority.

2) Payment of deposit in respect of each contract Labor at the rate of Rs. 30/- or later prevailing

rate with the Office of Commissioner of Labor as per the Contract Labor (Regulation and

Abolition) Act.

3) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules

framed there under depending upon the number of workmen.

4) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

5) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

6) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute

Act. Any payment to the Contractor’s employee arising out of any claim of disputes under the

Industrial Disputes Act 1947 or any other Labor Laws.

7) Payment of compensation in case of accidental injury.

8) Provision of crèche if the female Laborers employed are more than 30 Maternity Leave as per

the provisions of the Maternity Benefit Act.

9) The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various Labor laws, in force from time to time, from Statutory Authorities

like State Government/ Government of India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

Seal and signature of bidder

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee.

Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made applicable by the

Government from time to time of the wages. The Contractor’s contribution and his worker’s

contribution towards Provident Fund and Family Pension Scheme shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmadabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of

the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Ahmadabad.

15.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmadabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall

be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual laborer which shall be duly verified, approved and certified by the authorized Officer of the

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pungency of the

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and

for maintenance of various registers and records required under the law and contract. No payment for

supervision shall be admissible.

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO

also, Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and

expenses whatsoever, arising out of or in connection with the matters referred herein above

elsewhere and against all actions, proceedings, claims, demands, costs and expenses which may be

made against the GETCO or Government for or in respect of performance of his obligation under the

contract documents. The GETCO shall not be liable for intervention of authority Government for or in

respect of performance of his obligation under the contract documents. The GETCO shall not be

liable for or in respect of or in consequence of any accident or injury to any workman or other person

in the employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and

keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and expenses

whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide

workmen’s employer’s liability insurance for the latter’s employees, such employees shall be covered

under the Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labor employed by him under this

contract shall also be paid by him before the expiry of 7th day of the last day of the month in respect

of the wages are payable (i.e. wages of a month have to be paid by him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor shall be

punishable to the extent of Rs. 100/- per each day or as per the prevailing rules of Labor laws.

Seal and signature of bidder

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case

of Labor trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

outside the factory work premises and the Contractor shall arrange to have his office outside the

factory work premises and the Contractor shall keep himself present throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the

15.11 Termination of Contract:

In case of contractor fails to complete the transmission line work or part thereof within contractual

period or in case the work is found not in accordance with prescribed specification the GETCO shall

exercise its discretionary power either:

15.11.1To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To get the work done other contractor after giving due notice to the contractor on account and at the

risk of the contractor for such work executed or other similar description without canceling the

contract in respect of the works not yet due for completion or

15.12 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the

event of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss

which the GETCO may sustain on that account, but the contractor shall not be entitled to have any

saving on such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any time

for rejection of the stores.

15.12.1MATCHING OF END COST: In case the GETCO decides to award contract on matching end-cost

basis, the bidder has to reduce all the quoted rates proportionately. The reduction on overall basis

will not be accepted (i.e. all unit rates of erection schedule shall be reduced proportionately by

difference in percentage). The confirmation for matching end cost shall be given within 7 (seven)

days from the letter from GETCO.

16.0 Agreement Bond: The contractor shall have to execute the contract agreement at his own cost on

the stamp paper of Rs. 300/- and have also submit Indemnity bond on the stamp paper of Rs. 300/-

as per the prescribed format appended with the specification enclosed.

17.0 Safety Cum Indemnity bond : The contractor shall submit Safety Cum Indemnity bond on the stamp

paper of Rs. 300/- as per the prescribed format appended with the specification enclosed.

18.0 REGISTRATION AS A CONTRACTOR:

Registration with GETCO, PALANPUR or any other office GETCO is pre requisite for participating in

tender. It is required to furnish documents of registration along with offer in Technical bid and the

details at appropriate place in confirmation of details of bidder shall be given by the contractor.

SAFETY INSTRUCTION / SAFETY GUIDE LINE FOR CONTRACTORS DURING WORK

Following safety guidelines are mandatory for all contractors operating in GETCO premises/ on transmission

lines for Electrical, non-electrical works.

1 The contractors must provide advance planning of work to concerned in-charge of substation in

Seal and signature of bidder

2 The name, qualification, address & cell phone No. of supervisor and list of workers/labours with

name and address.

3 The copy of group insurance policy with list of name of workers covered.

4 The list of T & P and safety equipment [PPE] having tested and checked by GETCO official at

5 The working procedure must be specified with timing of working hours indicating tea break &

lunch break period.

6 Before starting any work “permit to allow to work” must be taken from control room in-charge.

7 All workers/labour & supervisors must be use safety equipment [PPE] during the work.

8 If the work is to be carried out on Sunday or public holiday, the necessary permission must be

taken in advance, requesting in writing.

9 Unwanted person including children of labours will not be allowed at working site in the and in

the prohibited area.

10 Any electrical work or electrical connection to equipment for any other work must be carried out

by certified electrician.

11 Ensure that all precautions are taken to prevent electrical & the installation/connection is certified

12 Any power line crossing, river crossing & railway crossing or any other hazards must be

discussed with workers by contractor in presence of EIC.

13 Line clear permit must be taken on power line crossing or passing nearby for safety of workers.

This must be ensured by GETCO supervisor/in-charge of substation before starting the work.

14 Contractors must arrange for Shelter and drinking water facility for the labours/workers engaged

with the permission of S/S in charge.

15 The method of work, required T&P and manpower should be discussed between GETCO

supervisor, contractor’s supervisor and gang leaders.

16 Prior to execution of work a joint survey must be conducted by GETCO supervisor, contractor’s

supervisor and DISCOM line man in order to identify that following:

[a] HT/LT line or tap line crossing under each span of line of the work.

[b] Isolation point of each line crossing must be checked.

[c] Each line crossing & isolation point under each span must be discussed and noted in

maintenance register with sketch.

17 While execution of work the identified line crossing must be isolated/ de-energized and written

clearance should be obtained from concerned DISCOM supervisor. The isolation of Tap line

must be physically seen and verified by Contractor.

18 Contractor’s supervisor must ensure all isolations physically prior to give clearance to gang

leader for taking up job.

19 Earthing must be done at the place of work before execution of any work.

20 Live Line Detector should be used to check de-energization of line before start of work.

21 Earthing material and tools of contractor shall be verified before starting of work.

22. No work done by contractor labour without GETCO & Agency’s supervisor.

23. Before starting of stringing work tightening punching, no member missing & any type of tension tower

provide back tension guy without joint & provide at appropriate depth.

24. Tree cutting should be completed before starting stringing work

Penalty Clause: FOR SAFETY

Seal and signature of bidder

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor / agency shall be penalized as

Sr. Amount of Contract in Rs. Penalty amount

1 Up to 1 Lac Rs.5000/-

2 Above1 Lac to  10 Lacs Rs.25000/-

2.1 The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of

fatal/Non-fatal accident occurred to human being.

2.2 The GETCO investigating officer findings in to accident shall be final and binding to the contractor

3. Safety Requirement:

3.1 Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s

site in charge and supervisor. Safety document shall be handed over and vital safety norms and

key points of safety related to project shall be explained and recorded for commitment by erection

Such records are mandatory for clearing first erection bill.

3.2 During site visit by GETCO official of Executive Engineer and above rank, the following checks

during execution of work shall be covered.

3.21 Safety equipments available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

3.2 2 Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision..

3.23 T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

3.3 If above-mentioned safety requirements found violated in any of the above three conditions shall

attract penalty of Rs.1000/-per occasion. (Max.Rs.3000/--for violation of three conditions)

3.4 During subsequent visit, if violation is found, then double penalty shall be deducted from the bill of

the Contractor/Agency.

1. Relationship with employee: Every bidder should, at the time of submission of bid. Give a declaration as

under “If any bidder company/firm, the interest (i.e. Shareholding in Company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in Section

2(77) of the Company’s act 2013 is 10% or more, the tendering Company will not deal with such

Company/Firm at all.” Tendered therefore, must specifically disclose this fact in his technical bid.

Non-disclosure of such facts would immediately disqualify the tenderer for further dealing with

the tendering company.

2. Conflict of Interest among Bidders/ Agents: A bidder shall not have conflict of interest with other

bidders for particular quoted item. Such conflict of interest can lead to anti-competitive practices to

Seal and signature of bidder

the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one

Bid will result in the disqualification of all bids in which the parties are involved. However, this does

not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding manufacturer in

more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent

cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorise only one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more than one

unit having common business ownership/ management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such

sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time

to time. Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders, as above. Responsibility for correctness of the

information submitted in the bid lies with bidder. If any information furnished in the bid is

proved to be false at a later date, GETCO reserve right to reject the bid and the bid will not

only be rejected but the bidder will be BLACKLISTED as per GUVNL Policy.

Seal and signature of bidder

Sub.: Work of replacement of Spacer cum Dampers various locations of 400 KV Charanka-Kansari

& 2 under jurisdiction of Tharad Division of Palanpur Circle.

a) I/ we, the undersigned, have read and understand the Tender Specification No. For Painting of Name of

line, Colour code & contact no. for identification of Lines including supply of paints at various division

Transmission line along with the entire tender Terms and Conditions.

b) The price in the bid are firm prices in line with Tender Specifications and shall stand valid till Completion

of the Contract, if awarded.

c) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation. Further, I /

we also agree that additional conditions / deviations, if any found in bid, the offer shall be out rightly

rejected without assigning any reason thereof.

Signature of Authorized representative

Of Company / Agency

Seal and signature of bidder

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called Yes / No

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether all pages of Bid Specifications are sealed and Yes / No

signed by the Bidder.

5) a) Whether the Bidder is registered with GETCO Yes / No

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. & date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. (BG /RTGS/NEFT) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company’s Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No.

Signature of Authorized Representative of

Name of tendering Company

Seal and signature of bidder

1) DETAILS OF WORK ORDERS EXECUTED BY THE BIDDER OF VARIOUS SIMILAR CONTRACTS

Sr. Order Description of Order Order Name of Order placing

No. No./Date work Qty. Amount authority

2) SATISFACTORY WORK COMPLETION CERTIFICATE

Sr. Description of Certificate No Date Order Certificate issuing

No. Amount authority

3) WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand, as on the date of the Submission of this tender [Tenderers shall submit the

information in the Format detailed here under]

Sr Name Of Work and Location Anticipate date

Order Quantity Order Value Remarks

No of Completion

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of tendering Company

Seal and signature of bidder

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACK LIST THEREOF)

SUB: Undertaking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for each quoted item of the tender along

with the technical bid.

Authorized signatory of M/s _______________________________________________ here by certified

That M/S_____________________________________________________ and their proprietor/any partner /any director of the firm

is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of renderer

Seal and signature of bidder

QUALIFICATION REQUIREMENT.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr List of Documents

1 Registration(No, Class)

3 Partnership deed/Proprietor/AOA/MOA (Notarized

4 Power of Attorney (Notarized copy)

5 Bl. Sheet / P&L A/C, last three years.

6 Latest Solvency certificate.

9 Experience certificate As per QR

10 Electrical contractor Certificate valid up to

11 Man and tolls and tackle detail

Signature of Tenderer Company’s Round Seal

Seal and signature of bidder

BIDDER’S DETAILS OF PERSONNEL

(ALL DETAILS MUST BE FILLED BY CONTRACTOR)

3 Firm Type (Proprietary/ Partnership)

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

9 P.F Registration No.

10 Contract Details

Note: All the correspondence, queries etc., will be asked on above E-Mail only.

Bidder is responsible to check and operation of e-mail ID.

Seal and signature of bidder

(Strike off whichever is not applicable)

This is to declare that Mr./Mrs_____________________________________, employee of GETCO

(Name and Dsignation)

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Gujarat Energy Development Agency at any of its offices or its parent Department I.e.

Energy & Petrochemicals Dept., Govt. of Gujarat.

Seal and signature of bidder

A/T ACCEPTANCELETTER

(TO BE SUBMITED ON FIRM’S LETTER HEAD)

The Superintending Engineer

Gujarat Energy Transmission Corporation Ltd,

Circle Office, Nr Circuit House

Aroma Circle, Palanpur –

We hereby acknowledge, agree and accept your A/T under reference above with terms and conditions

mentioned therein.

Designation__________________

Seal and signature of bidder

SAFETY CUM INDEMNITY BOND

(On No judicial Stamp paper of value not less than Rs. 300.00)

KNOW ALL MEN BY THESE PRESENTS that we ……………………………………………by this SAFETY

CUM INDEMNITY BOND Executed on this ………………………….. I/We Having Registered Office

______________________[herein after called “THE CONTRACTOR” which expression shall mean and

includes my/our heirs, executors, administrators and legal representatives, successors and permitted

assigns] do hereby binds myself/ourselves and also our company/firms after having the power to bind] by

this promise and undertaking in favour of the Gujarat Energy Transmission Corporation Limited [GETCO],

Vadodara a State Transmission Utility under The Electricity Act, 2003 having its registered office at Sardar

Patel Vidyut Bhavan. Race Course, Vadodara.[ hereinafter called as GETCO, which expression shall mean

and include its legal representative, administrators assigns] has agreed under the terms and. conditions of

the Contract No. ……………………………………………………………………………………dated ……………

made between …………………………….and GETCO for the contract of the “Work of replacement of Spacer

cum Dampers various locations of 400 KV Charanka-Kansari 1 & 2 under jurisdiction of Tharad Division of

Palanpur Circle.” value of ……………………….. interalia on production of Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the

only) against. any losses or damages, costs, charges and expenses caused to or suffered by reason of the

CONTRACTOR while Project, R&M, O&M work including work carried out by outsourcing agency, failing to

take proper care or not complying the guidelines given hereunder as per Annexure-A and instructions which

may be given from time to time during the continuance of the contract and we further undertake to

unconditionally pay the amount claimed by the GETCO on demand and without demur to the extent

Whereas the CONTRACTOR has/have been awarded to execute the job/works under ……………………..

for “Work of replacement of Spacer cum Dampers various locations of 400 KV Charanka-Kansari 1 & 2 under

jurisdiction of Tharad Division of Palanpur Circle.” issued by the GETCO after having observing necessary

formalities, the details of which is described in the

and Whereas the said job/ works will be /likely to be done in places covered under Employees” State

Insurance Act, 1948 [ESI] and / or the Workmen Compensation Act,1923 and / or other laws relating to the

Labour Management and Welfare Act. [Respective Amendments]

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute

this Safety cum Indemnity Bond before the commencement of actual execution of work.

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the. guidelines as

per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has

been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss, damages,

costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the

change in the constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes / undertake to indemnify and keep harmless the GETCO from all

claims, actions, proceedings and risk, damage danger to any person whether belonging or not

belonging to the CONTRACTOR.

Seal and signature of bidder

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages

any proceedings in respect of any of its employee/workmen under the Workman Compensation Act or

any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove

issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per

Annexure-A or terms and conditions/ formalities within the meaning of Employees’ State Insurance

Act,1948 [ESI] or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare

for the time being in force, and also has not observed the safety norms in accordance with the law

prevailing at the place of works / job to the satisfaction of the GETCO, the GETCO shall have the

right to step the execution of work/job and the period of such stoppage shall not be taken into account

for the calculation of the total period of completion of work for which the CONTRACTOR is

responsible to complete the work/job and it will he deemed that discontinuance was due to default of

the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such

compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other

reason, the GETCO shall have the right to recover the said amount from any amount receivable by

GETCO or any bank guarantee deposited or anything payable whether in connection with this

contract or other contract by the CONTRACTOR to the OELIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety Cum Indemnity

Bond, GETCO shall have right to terminate the contract of work issued to the CONTRACTOR .

f. In case if any safety related fatal Electrical/Mechanical accident occurred to any employee of agency

or outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor/agency is hereby agreed to pay

the penalty amount as given below:

Sr. Amount of Contract in Rs. Penalty Amount

1 Up to → 1 Lac Rs.

2 Above 1 Lac to → 10 Lacs Rs.

4 > 100 Lacs 1.0% of contract value

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of

claims under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is

performed or as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the

parties while adjudicating the matter of claims under this Safety Cum Indemnity Bond.

Seal and signature of bidder

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in

Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations

under the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the

GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT

PERIOD and renewable thereof [Claim Period].

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in

addition to And not by way of limitation or substitution for any other guarantee, indemnities Hereto

before given to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such

indemnities or guarantees. IN WITNESS WHEREOF the Parties hereto have executed this indenture

the clay the year First hereinabove written.

[Signature with seal of The CONTRACTOR]

In the presence of:

Seal and signature of bidder

CONTRACT AGREEMENT

(To be submitting after Awarding of Contract)

(Non-judicial stamp paper of Rs. 300/-)

This agreement is made at GETCO, Circle Office, Palanpur on the _________________day of

__________in the Christian year __________ between

“THE CONTRACTOR” which expression shall unless excluded by or repugnant to context include

its successors or permitted assigns) of the one part and the Gujarat Energy Transmission

Corporation Limited, having their Office at _________________________________________,

(hereinafter called “Corporation” which expression shall unless excluded by or repugnant to the

context include its successors or assigns) of the other part.

“WHEREAS” the aforesaid Corporation has accepted the tender of the aforesaid contractors for

Work of replacement of Spacer cum Dampers various locations of 400 KV Charanka-Kansari

1 & 2 under jurisdiction of Tharad Division of Palanpur Circle. as per Corporation’s Order No.

hereinafter called “The works” and more particularly described enumerated or referred to in the

specification, terms and conditions prescribed in the order letter, covering letter arid other letters

and schedule of price which for the purpose of identification have been signed by Shri

________________________________________ on behalf of the Contractors and by

__________________________________________on behalf of the Corporation, a list where of is

made out in the schedule hereunder written and all of which said documents are deemed to form

part of this contract and included in the expression ‘The Works” wherever herein used, upon the

terms and subject to the conditions hereinafter mentioned. AND WHEREAS THE GETCO has

accepted the tender of the contractor for the work of Work of replacement of Spacer cum

Dampers various locations of 400 KV Charanka-Kansari 1 & 2 under jurisdiction of Tharad

Division of Palanpur Circle.of Gujarat State for the sum of

subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSES AND IT IS HEREBY AGREED AND DECLARED

1. The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein or there from respectively or are reasonably necessary

for the completion of the works as mentioned and at the times, in the manner and subject to the

terms conditions and stipulations contained in this contract, and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid, the Corporation doth hereby covenant with the contractor to pay all the sums of

money as and when they become due and payable to the contractors under the provisions of

the contract. Such payment to be made at such times and in such manner as is provided by the

2. The conditions and covenants stipulated hereinbefore in this contract, are subject to and

without prejudice to the rights of the Corporation to enforce penalty for delays and / or any other

rights whatsoever including the right to reject and cancel on default or breach by the contractors

of the conditions and the covenants as stipulated in the general conditions, specifications,

forms, or tender schedule, drawing, etc. attached with Corporation’s Order

3. The contract value, extent of works / supply, completion / delivery dates, specifications and

other relevant matters may be altered by mutual agreement and if so altered shall not be

Seal and signature of bidder

deemed or construed to mean or apply to affect or alter other terms and conditions of the

contract and the general conditions and the contract so altered or revised shall be and shall

always be deemed to have been subject to and without prejudice to said stipulation.

In witness whereof the parties here to have set their hands and seals this day and month year

first above written.

Signed, Sealed and Delivered by

In the presence of, signature with names and

Signed, Sealed and Delivered by

for and on behalf of Gujarat Energy Transmission Corporation Limited,

In the presence of, signature with names and

Seal and signature of bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE, PALANPUR

TENDER SPECIFICATION

(TO BE SUBMITTED ONLINE – N-Code Only)

Work of replacement of Spacer cum Dampers various locations of 400 KV

Charanka-Kansari 1 & 2 under jurisdiction of Tharad Division of Palanpur Circle

(Through N-code Only)

TENDER NO. PTC/CM1/N-17/2026

Seal and signature of bidder

GUJARAT ENERGY TRANSMISSION CORPORATION LTD.

CIRCLE OFFICE: PALANPUR

Name of Work: - Fixing of Spacer cum Dampers and repair sleeves at various locations of 400 KV

Charanka-Varsana line and 400kv Charanka-Mundra line under Deodar TR Division of Palanpur

Sr. Description Quantity Unit (No.)

Replacement of spacer cum vibration

damper on 400kv Charanka Kansari

Line 1&2 Moose conductor 450mm

1 spacing against replacement of 4680 No 450.00

damaged or detached from line

under jurisdiction of Tharad AM

Division in Hotline condition.

Superintending Engr.

GETCO, CO, Palanpur

1. GST at applicable rate will be reimbursed in actual to the contractor only after submission of sufficient

proof of such payment made to the Govt. For claiming refund of GST agency has to submit invoice in the

format as prescribed by the Act.

2. The contractor shall pay 1% welfare cess to the respective Govt. Department if applicable & the same will

be reimbursed on production of proof of payment. Also, bidder has to take registration of said site and submit

the same to this office.

I/We/am/are willing to carry out work at _______ % Above / Below of (estimated amount at (A))

(In words ________________________________ % Above / Below) the Estimated rates at (A)

mentioned above. Amount of Tender work out as under. Total amount of My Tender (E)

mentioned above. Amount of Tender work out as under. Total amount of My Tender (E)

Rs._______________________ ( Amount in words Rupees

Signature of Contractor. With stamp

Seal and signature of bidder