This is tender to enter into Running Contract for Manufacture and Supply of PSC Sleeper of different RDSO Drawing nos. T- 4865, T- 4218, T- 6068 & T-8970.

Special Eligibility Criteria

1. 1

   The tenderer (Concrete Sleeper Plant i.e CSP) must, fulfill all the following conditions to be eligible for placement of regular/developmental orders against this tender: (i) Concrete Sleeper Plants (CSPs) certified by RDSO on or before the date of tender closing for undertaking production of tendered item over IR will be considered eligible for placement of bulk orders against this tender. Bidder must attach RDSO certificate in this regard. (ii) Concrete Sleeper Plants (CSPs) certified by RDSO on or before the date of tender closing for undertaking production of any other type of sleepers over IR will be considered eligible for placement of developmental orders upto 20% Quantity against this tender.

   Document requiredConfirmation required
2. 2

   The Firm should not be "black listed/suspended/banned" for business by Railway. Firm should give an undertaking that they have not been "black listed/suspended/bannned for business by Railway.

   Document requiredConfirmation required
3. 3

   Existing manufacturers quoting for supply from a new location after shifting their existing plant should have prior approval for supply from new location as per instructions of Railway Board vide letter No. 2004/Tk- II/22/11/5 dated 22.02.2006. Plants, which have already been permitted for shifting of location but have not shifted/started production from new location, even after lapse of one year or more from date of issue of permission letter, shall not be eligible to quote from old location. They will be eligible to quote from new location only if they have already obtained the RDSO certification of Plant at new location, before the date of tender closing. Bidder must attach RDSO certificate in this regard, if applicable.

   Document requiredConfirmation required
4. 4

   Those plants will be considered "closed", which have not manufactured any type of sleepers (mainline, Turnout, special sleepers) for more than five years reckoning from the date of tender closing. Such plants will not be eligible for tender until and unless fresh RDSO certification/approval is obtained and placed on record. Bidder must attach RDSO certificate in this regard, if applicable.

   Document requiredConfirmation required
5. 5

   Participating firms to quote Basic Rate and Single Freight for destination delivery anywhere in North Central Railway. Tender evaluation will be on the basis of all inclusive rate for delivery up to destination. Freight reimbursement to vendor will be at actual or quoted rate whichever is lower while making payment.

   Confirmation required
6. 6

   Minimum Quoted quantity by a tenderer for a plant (Cumulative for all the consignees of this tender) should not be less than 50% of tender quantity otherwise the offer will be summarily rejected.

   Document optionalConfirmation required

Check List

1. 1

   In case of micro and small enterprises, firm has submitted documentary evidence of being micro or small enterprises for tendered item in the certificate issued by nodal agencies as per public procurement policy.
2. 2

   In case of Authorized Dealer, bidder has uploaded Authorization Certificate along with offer.
3. 3

   Bidder should go through the Tender document, IRS Conditions of Contract (attached), Instructions to Tenderers and General Conditions of Tender for Supply Contract version_25 dated 20.07.2026 (attached), and other Conditions specified/attached with the tender.
4. 4

   The bidder has uploaded document like copies of Receipt Notes, Inspection Certificates etc. in support for their performance/Credentials as the case may be.
5. 5

   Bidder has deposited required EMD amount as applicable as the case maybe.

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
2. 2

   EMD:- Tenderers intending to supply PSC line sleepers from their existing RDSO certified/approved sleeper plants, can submit their tenders without Earnest Money. Tenderers willing to claim Earnest Money exemption on this account should upload documentary evidence of having valid RDSO certified/approved plant. The Tenderer should upload either of the following documentary evidence in support of their claim: (i) Latest letter of RDSO indicating approval/ provisional approval of layout plan of CSP. (ii) Latest Oversight Inspection Report of RDSO for the CSP.

   Document optionalConfirmation required
3. 3

   Submission of the certificate from CA or Statutory Auditor: This tender is governed by Purchase preference for the Make in India policy. As per the Government of India Make in India policy, it is mandatory that the bidder shall give self-certification for local content in the quoted item (goods) at the time of tendering for tenders value more than Rs. 10 crores [Ref: Para-3.2.4 b(i) of instructions to the tenderers]. However, at the time of supply for all contracts above INR 10 Crore, the contractor/ supplier shall be required to give local content certification duly certified by cost/chartered accountant in practice. For cases where it is not possible to provide certification by Cost/Chartered Accountant at the time of supply, the supplier is permitted to provide the certification for local content from Cost/Chartered Accountant after completion of the contract or at the time of submission of bill. In case the contractor/ supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II/ Non-local or from Class-II to Non-local, a penalty of 10% of the portion of contract for which the stipulated local content requirement in not met will be imposed. However, contract once awarded shall not be terminated on this account. Please note - The necessary certificate of local content must be signed with UDIN/relevant similar Nos. for statutory auditor or cost accountant, whichever is applicable, documents without UDIN number shall be construed as non-submission of CA certificate and 10% penalty shall be deducted from the bill.

   Document requiredConfirmation required
4. 4

   Micro and small Enterprises ( MSEs ) registered for the tendered item and vendors registered with Railways for the trade group of the item tendered, up to their monetary limit of registration status being valid on the date of tender closing shall have to attach scanned copy of requisite documentary evidence in support of their claim along with Offer, failing which the Offer will be considered invalid and will be summarily rejected. The firm claiming exemption from EMD should clearly indicate valid reasons for such claim duly attaching a signed bid securing declaration as per Annexure-III (attached) along with scanned copy of relevant documents with their e- offers. NB:- In two packet bidding system, such documents must be uploaded at the time of techno commercial bid. If the tenderer are not agreeable to this bid securing declaration, they have to categorically mention about the disagreement in techno commercial Deviation. In such cases their Offer will be treated as commercially unresponsive offer and will be summarily rejected.

   Document requiredConfirmation required
5. 5

   "Bidders must submit a certificate as per ANNEXURE- 19 of "Instructions to Tenderers and General Conditions of Tender for Supply Contract (For Indigenous Tenders)" version_25 dated 20.07.2026 along with the bid for compliance of OM dated 23.07.2020 of Department of Expenditure, Ministry of Finance. If such a certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law.

   Document requiredConfirmation required

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.