FABRICATION WORK UNDER PORBANDAR RURAL DIVISION STORE.

2 Estimated cost in Rs. 5,00,000/-

(Payment through

Tender Fee in Rs. 500 + 90 (18% GST) Rs.590 DD/Banker’s

(non-refundable) cheque or

RTGS/NEFT Only)

(Payment through

Earnest Money Deposit amount in Rs.5000/- DD/Banker’s

(1 % of Tender Amount) cheque or

RTGS/NEFT Only)

On line (e-tendering) tender / offer submission

last Date:-10.02.2026 17:00 hours only (This is mandatory )

6 Date & Time for pre bid meeting ( If Required) Not Required

Online submission of all the relevant Documents,

last Date-10.02.2026 upto 17:00 hours. (Online Only)

Date of opening of Technical Bid at

Date-12.02.2026 17:00 hours (if possible)

Date of on line opening of Price bid,

Date-12.02.2025 17:30 hours (if possible)

10 Validity of Bid 90 Days

Executive Engineer

Porbandar Rural

SR. PARTICULARS PAGE

1 TENDER DETAILS TABLE NO 1

2 SECTION I :- GENERAL INSTRUCTIONS FOR BIDDER

SECTION II: - GENERAL INSTRUCTIONS TO The SUCCESSFUL

SECTION III: - TERMS & CONDITIONS REGARDING

INDUSTRIAL LAWS AND OTHER RELATED MATTERS

5 SECTION IV :- TAXES

6 SECTION V :- GENERAL TERMS & CONDITIONS

SECTION VI: - ANNEXURES I TO X, BG FORMATS FOR EMD

AND, SD, AGREEMENT AND INDEMNITY BOND FORMATS

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

GENERAL INSTRUCTIONS FOR BIDDER

1.1 The "PGVCL" shall mean the Executive Engineer Rural Division Porbandar, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot. With

expression shall unless repugnant to the context include its permitted assigns or successor

/authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted

by the PGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-

Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa,

Schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his

tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor

and shall include the commercial technical and general conditions, schedules, drawings and any

other conditions specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per

order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and

required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the

works under the contract and/or duly authorized representative of the PGVCL “Letter of Award”

shall mean the official notice issued by the PGVCL notifying the contractor that his bid has been

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 Electricity Rules: - All the works shall be carried out in accordance with latest rules under

Electricity Act-

1.16 Measurement: - After completion of Fabrication work execution, required measurement of

finished Good are to be taken in presence of Engineer in Charge.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.3 and having experience of

Fabrication work along with satisfactory work completion certificate regarding execution of

work, including work order outward number along with its value, from order issuing authority,

for last 3 (three Years) ending last day of month previous to the one in which tenders are

invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The work

executed through open / advertised tender shall only be considered for experience of work.

These bidders will be considered as a regular bidder.

2.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.3 and not possessing any

experience of Fabrication item of PGVCL or any DISCOM of GUVNL but having experience of

other kind of fabrication work can also participate in tender for fabrication work. The work done

through limited tender shall not be considered for experience.

These bidders will be considered as an NEW bidder.

Signature of Tenderer: Company’s Round Seal

2.3 Following documents are mandatory for the Bidders.

 Fabrication Work Experience certificate (by Order Issuing Authority only) with copies of Work

Orders for the similar works executed in any DISCOM under GUVNL. If no any experience for

similar work, then work orders of any kind of job work performed for fabrication work in last

3 years are to be submitted along with experience certificate of respective authority.

However other experience will be encountered or not will be decided by tender issuing

 Memorandum of Association or partnership deed (For partnership firm).

 Attested copy of document showing P.F. Number obtained by the bidder.

 The bidder shall have a separate provident fund code of RPFC

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate not older than 12 months issued by Nationalized or scheduled

bank as per list of RBI for a sum of Minimum 20% of Tender cost

 Registration Number under Shop and Est. Act (If as case may be applicable)

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 All Annexures of this tender documents, duly signed by the bidder, in

Chronological order only.

 Certificate – A

 Copy of Tender Document duly signed and stamped on each page.

 List of available safety gadgets, with the bidder.

 Conflict of Interest among Bidders/ Agents: -

A bidder shall not have conflict of interest with other bidders for Particular quoted item. Such

conflict of interest can lead to anti-competitive Practices to the detriment of procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them;

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly /

Assemblies from one bidding manufacturer in more than one bid.

Signature of Tenderer: Company’s Round Seal

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on them behalf in a

particular tender enquiry. On manufacturer can also authorize only one agent/dealer. There

can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one Principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit should

quote. Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time. Every bidder should, at the time of submission of bid; give a

declaration, that bidder shall not have conflict of interest with other bidders for particular

quoted item, as above.

2.4 Bidder has to submit following documents with their bid.

 Copy of registration number under shops and Est. Act, if as case may be applicable.

 Copy of PF code Number allotted by concern PF Authority.

 Copy of labour license, if as case may be applicable.

 Copy of Registration under ESIC, if as case may be applicable.

3. INSTRUCTIONS FOR E TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered n website www.

3.2 Bidders willing to participate in tender should have valid digital certificate /Digital Signature as per

Information Technology Act 2000 using which they can sign their electronic bids. Bidders can also

procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed certifying

authority by Govt. of India. Download tender Documents from PGVCL web site up to date shown in

the tender document.

3.3 For details regarding digital certificate and related training the below mentioned address may be

contacted (n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

Toll Free No:1-800-233-1010 Mob.: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and time

as mentioned in this tender details table no1. After tender submission date and time, bidder cannot

edit them offer submitted in any case. No written or online request in this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on website

www.nprocure.com before the validity period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND DRAWINGS.

4.1 All interested parties are requested to understand this Tender Document in detail in order to

comply with PGVCL’s requirements including but not limited to the Tender fees, EMD and

Deadlines, selection criteria, Selection methodology, scope of work, and minimum technical

requirement as per drawing.

Signature of Tenderer: Company’s Round Seal

4.2 The Bidder is required to carefully examine the tender drawing and documents and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost thereof.

If any Bidder finds discrepancies or omissions in the drawing and documents or is in doubt as to the

true meaning of any part, he shall at once request in writing in advance before filling in the tender,

within the time limit as per Table no 1, for an interpretation /clarification by the PGVCL City Division

office. Then The PGVCL City Division office will issue interpretation and clarifications as he may think

fit of such interpretations and clarifications, the Bidder may submit his bid but within the time and

date as specified in the Table no1. All such interpretations and clarifications shall form a part of the

tender documents, and accompany the bidder's proposal. In case of difference of opinion about

interpretation of drawing and tender documents etc. The decision of Executive Engineer, City Division

will be final and shall be binding to the bidder.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his representative(s)

shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP Document and

provide Accurate information to the best of their knowledge without misleading PGVCL to be

considered for participation in this tender.

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com &www.pgvcl.com for

information regarding revision / corrigendum / Amendment in the Tender Document till due date

of online / off line submission and thereafter. No separate information shall be sent in this regards

and also not publish in newspaper.

5. TENDER FEE (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force during this

5.1 The Tender fee is payable, as per following Table, between the dates mentioned in Table no 1, by

cash if total amount of Tender fee plus applicable GST is less than Rs 10,000/- or only by Demand

cash if total amount of Tender fee plus applicable GST is less than Rs 10,000/- or only by Demand

Draft (DD)/ Banker’s cheque, if the said amount is more than Rs 10,000/-, in favour of the Paschim

Gujarat Vij Company Limited payable at Porbandar on any Nationalized /Scheduled banks.

Cheque will not be acceptable.

5.2 The tender fee is non-refundable under normal circumstances, however if PGVCL decides to scrap/

cancel the tender by one or another reason, in which bidders are not responsible for cancellation/

scrap of tender, in such case tender fee may be refunded excluding GST to bidder(s), at sole

discretion of PGVCL.

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is

less than Rs 10,000/- or by Demand Draft (DD)/Banker’s cheque, if the said amount is more than Rs

10,000/-, in favour of the Paschim Gujarat Vij Company Limited payable at Porbandar on any

Nationalized/Scheduled banks or by Bank guarantee from any Nationalized/Scheduled nationalized

bank decided by Government of Gujarat time to time only. Cheques will not acceptable. The EMD

Amount is 1 % of the Tender Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD for tender fees & EMD should be

submitted in sealed cover & This cover shall be clearly marked as “Cover No 1: -Tender fees & EMD

for Tender no. 509-2” along with the name and stamp of bidder.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of LOA of the

contract or fails to sign the contract agreement then the EMD amount will be forfeited in favour of

PGVCL without any notice or and action for “Stop deal” will be initiated as decided by tender inviting

Signature of Tenderer: Company’s Round Seal

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, Gog New Purchase Policy Resolution

No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced/ attached in place of EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with NSIC/DGS&D/CSPO, Registration Certificates

for the item under Tender will be eligible for exemption from payment of EMD on submission of

notarised copies of their SSI (SSI/MSME Part-II/Udhyog Adhar Memorandum) & NSIC/DGS&D/CSPO

Registration Certificates in EMD Cover No-1. The Certificates should indicate the service/works of

items/work offered. This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further Correspondence in this regard and no

reference will also be made.

7. In case of On Line Tender

7.1 Technical Bid cover: -

Copy of documents mentioned in Sr. No. 2.3 of Section-I are mandatory and to be in submitted

through sealed cover. This cover should be clearly marked “Cover No 2: - Technical bid for Tender

no.509-2 with due date & time” along with the name and stamp of bidder.

7.2 Price Bid cover:

7.2.1 The bidder must clearly quote their offer in Schedule – B of this tender, in percentage above than,

below than or equal to, the tender rate in figure as well as in words. The bidder shall specify

applicable GST with their offer separately. The bidder must work out the total price of their tender

offered accordingly, and the total amount should be clearly written in words & figure, in case of

offered accordingly, and the total amount should be clearly written in words & figure, in case of

any discrepancy whatever written in words shall prevail. Company shall at liberty to decide the

matter as it deems fit. Further bidders, for “On line tenders”, are requested to submit price – bid

on-line only and not to submit the price bid in physical form.

This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-

line submitted price bid will be considered for evaluation. In On Line Price Bid, GST is to be

mentioned in separate raw/Column. PGVCL reserves the right to reject any OR all tenders

without assigning any reasons thereof.

8. In case of Off Line Tenders

8.1 Technical Bid cover

Copy of documents mentioned in Sr. No. 2.3 of Section-I are mandatory and to be in submitted

through sealed cover. This cover should be clearly marked “Cover No 2: - Technical bid for Tender

no.509-2 with due date & time” along with the name and stamp of bidder.

8.2 Price Bid cover:

8.2.1 The bidder must clearly quote their offer in Schedule – B of this tender, in percentage above than,

below than or equal to, the tender rate in figure as well as in words. The bidder shall specify

applicable GST with their offer separately. The bidder must work out the total price of their tender

offered accordingly, and the total amount should be clearly written in words & figure, in case of

offered accordingly, and the total amount should be clearly written in words & figure, in case of

any discrepancy whatever written in words shall prevail. Company shall at liberty to decide the

matter as it deems fit. For off-line tender bidder must submit schedule B in sealed cover. This cover

shall be clearly marked, “Price bid cover-3 for the tender No.509-2” along with name & stamp of

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

8.2.2 No deviation in terms & condition in Schedule-B and Technical Specification will be entertained. All

the documents related to this Tender shall be final and binding to all the bidders. Any ignorance

for this shall not relieve the contractor from their contractual liability arising as per Tender

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence

bidders should ensure themselves of them credentials before submitting their offer.

11. Executive Engineer, PGVCL, City Division reserves the right to place the order more than one bidder

if required. (subject to price matching with L1 bidder)

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL may, for

Any reason, whether at its own initiative or in response to a clarification requested by a respective

bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case of on line

tender, PGVCL will bear no responsibility or liability arising out of noncompliance of the same in

time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such documents as

a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further

communication in the matter will be entertained. The Bidders must ensure that all the Annexures

are completely filled in their tenders and the information called for is given in totality. A set of

complete tender documents are required to be submitted duly signed and stamped by authority

competent to sign on behalf of bidder on each page as a token of unconditional acceptance to the

conditions of various clauses of tender documents. The bidder's bid and the documents attached

there to shall be considered for forming part of the contract documents.

14.2 For “OnLine Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site https://pgvcl.nprocure.com

(For view, download and on line submission) and PGVCL web site www.pgvcl.com (For view &

down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. Cover-1: - Tender fee &

Earnest Money Deposit (Bid-Security), as per relevant clause No 5 & 6 of this Section-I. Cover-2: -

Technical Bid It must contain Tender Document duly signed & stamped, documents furnished by

bidder, schedules, undertaking, qualifying requirements etc. as per relevant clause No. 7 & 8 of

this. Section-I Main Cover: - It contains Cover I and Cover II. Note: - Cover-1 & Cover-2 shall be

individually sealed and super scribed as indicated above and should be enclosed in Main Cover.

This main cover marked as “Main Cover for the Tender No ______ along with the name and stamp

of bidder. (All the Documents are required to Attach online no any physical documents were called

 This main cover must be submitted physically, within time limit as mentioned in table no1 sr no.

9, by registered Post A.D. or Speed Post only, “NO COURIER SERVICE OR HAND DELIVERY” will

be allowed, to following address:

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web site www.pgvcl.com (For

view & down load only).

Signature of Tenderer: Company’s Round Seal

14.3.2 The bidder has to follow instruction given in this section point no 4,5,6,8. Cover-1: - Tender fee &

Earnest Money Deposit (Bid-Security), as per relevant clause No 5 & 6 of this Section- Cover-2: -

Technical Bid It must contain Tender Document duly signed & stamped, documents furnished by

bidder, schedules, Undertaking, qualifying requirements etc. as per relevant clause No. 7 & 8 of

this Section-Cover-3: - Price Bid Cover Main Cover: - It contains Cover-1, Cover-2 and Cover-3.

Note: -Cover-1, Cover-2 and Cover-3 shall be individually sealed and super scribed as indicated

above and should be enclosed in Main Cover-III. This main cover III marked as “Main Cover No-III

for the Tender No.509-2 along with the name and stamp of bidder.

 This main cover must be submitted physically, within time limit as mentioned in table no1 sr no.

9, by registered Post A.D. or Speed Post only, “NO COURIER SERVICE OR HAND DELIVERY” will

be allowed, to following address: (All the Documents are required to Attach online no any

physical documents were called from bidders)

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other details

called for in this specification and keep himself fully informed about all which may, in any way, affect

the work, or cost thereof. The bidder should sign on each page of tender documents, failure to furnish

the required information or submission of tender not as per the terms & condition will be at the Bidders

risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSECL) under GUVNL are under criminal investigation for any kind of fraud for

public and theft of Material or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table no1, shall

15.5 Any deviation found in Data/Details/Documents between online offer (E-tendering) and physically

submitted documents of bidder, offer of the same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall

be ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS: -No tender shall be accepted/opened, as mentioned in the Table no

1, in any case which are received after due date and time of the receipt of tender irrespective of delay

due to postal services of any other reasons and company shall not assume any responsibility for late

receipt of tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER All information in the bid shall be in English. Information in any other

language shall be accompanied by its translation in English. Failure to comply with this may disqualify a

bid. In the event of any discrepancy in meaning, the English language copy of all documents shall

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or persons

making the bid and must be signed and sealed by the bidder with his usual signature. The name of all

persons signing should also be typed or printed below the signature.

Signature of Tenderer: Company’s Round Seal

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/ company by

the President, Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such corporation/company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary',

'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing the

17.7 The bidder should sign, as described above, on each page of tender documents & then they have to

submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER The bid should be kept valid for a period of 90 DAYS from the

date set for opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS Generally, the qualifying price bids, bid price shall

mean the bid price quoted by each bidder in his bid for the complete scope of works including GST and

applicable cess will be evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the

interest of the PGVCL, for the complete fabrication work covered under drawing and documents.

21. ARITHMETICAL ERRORS Arithmetical errors will be rectified on the following basis: If there is a

discrepancy between words and figures, the amount in words will prevail. However, the PGVCL shall be

entitled to award the contract at the lowest of the prices arrived at from schedule, identified for that

purposes, in the bid proposal sheets. If the bidder does not accept the correction of the errors as above,

his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and PGVCL shall

be the sole judge in this regard and subject to the provisions of these instructions to bidders and other

terms and conditions detailed out in these documents and specifications. A responsive bid is one which

accepts all terms and conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the terms

and conditions specified in the tender.

23. ADDITIONAL DOCUMENTS: At the time of evaluation of tender PGVCL City Division office may ask

bidder to submit required documents other than mentioned in section I Point no 2.3, if required.

24. COMPLETION PERIOD The contractual period for execution of the work stated in Schedule – B of

this Tender consist 365Days. The commencement date of Order shall be Date of issue of the Order.

25. GENERAL CONDITIONS

25.1 Raw material (in MT/KG) will be issued from respective division stores or RSO whichever is

25.2 All type of transportation, loading & unloading, stacking will be bared by contractor at his own cost

25.3 Extra charge will not be paid to contractor for cutting of raw material if cutting is required at

division stores

/ RSO/other division store from where raw material is to be issued.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

25.4 Raw material will be issued by weight (MT/KG) and finished goods will also be accepted by weight

only. The weight difference between raw material (i.e. issued material by store) and received material

(i.e. finished good and scrap) will be maximum up to 0.5% of weight of raw material issued. (The weight

of scrap is limited maximum up to 1% of total weight of raw material issued) Weight measurement will

be done in presence of PGVCL authorized representative. Charges of weigh bridge will be borne by

25.5 Contractor shall provide 2 coats of ISI mark red oxide to finished goods. Cost of red oxide will be

borne by contractor.

25.6 After issuing of raw material till receipt of finished goods to the PGVCL store, all responsibilities will

be of contractor.

25.7 During any kind of work in PGVCL premises or any premises of subsidiary company under GUVNL, if

any kind Of accident occurs then contractor is responsible. PGVCL is not liable for any kind of accident.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2. Postal Address

3. Telephone nos.

4. e-mail address & URL

5. Type of Company Attach Proof of Company Proprietorship/ Partnership/

Registration along with a copy of the Partnership Private Limited/ Public Limited

Deed/ Article of Association and Memorandum of

6. Name and designation of the representative of the

Bidder to whom all reference shall be made to

expedite technical coordination

7. Office Address

8. Stores Address where materials issued by PGVCL 1)

will be stored (if applicable) 2)

9. Store Documents to be submitted

(Rental/Ownership)

10. Office Telephone/Fax no.

11. Office e-mail address

12. Permanent Account Number(PAN),

15. Labour License No.

16. Insurance Policy No. and for no’s of labours in the Policy No._______________________

name of bidder Nos of Labours Insured in this

17. Solvency Certificate No.

18. Aadhar Card No.(Optional)

It is certified that the information provided above is true to the best of my Knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with PGVCL.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders indicating

the quantity allocated to them and the security deposit amount to be deposited by them with PGVCL.

Short listed Bidders will be required to deposit the requisite security deposit within 15 days from

issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the amount is

more than Rs. 10000.00 then will be payable by Demand Draft (DD) or Bank Guarantee (BG) from

Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2019 / 50 / DMO dated 18.06.2019 &

update time to time will be acceptable. DD should be drawn on any Nationalized /Scheduled banks in

favour of Paschim Gujarat Vij Company Ltd. payable at ________ or by Bank guarantee from any

Nationalized/Scheduled nationalized bank decided by Government of Gujarat time to time only.

Cheque will not be acceptable.

2.2 The successful Bidders will be required to deposit the requisite security deposit within 15 days from

the date of issuance of LOA of an amount equivalent to 5 % of the value of the work to be allotted to

him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one-time validity till

the completion of awarded work of this work order. Bank Guarantee for interim period will not be

allowed.BG against Security Deposit shall be suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier should

undertake to renew the Bank Guarantee at least one month prior to expiry of the validity failing which

PGVCL will be at liberty to encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of failure to carry out work offered by successful Bidders and as accepted by them while

receiving the order within given time period, will lead to forfeiture of the Security Deposit up to

100% and will lead to disqualification of the bidder to transaction business with PGVCL for at least TWO

years or the time duration as may be decided by the Managing Director, PGVCL.

2.7 Security deposit will be returned on after completion of awarded work.

2.8 If the successful Bidders fails to pay security deposit within given time limit then the letter of

acceptance will stand cancelled. EMD amount will be forfeited in favour of PGVCL without any notice

or/and action for “Stop deal” will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the date of issue of LOA,

on duly notarized Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The expense for the above will have to be borne by the successful

4. For the Tendered work, raw material will be issued by PGVCL. Any other related material required to

carry out work mentioned in Schedule A is to be bought by Bidder. No any extra cost will be paid

towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and

Tackles for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to any

type damages to any property and any kind fatal/nonfatal accidents to anybody during the fabrication

Insurance of all workers is compulsory, who are involved in Execution of Tendered work. There will be

no any financial liabilities of PGVCL for damage charges paid such way. Copy of valid Labour Insurance

Policy in the name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

8. Work must be completed in specified Schedule narrated in the Tender. If concerned Engineer not

satisfied with quality of work, no any Time limit extension will be granted and Penalty with GST and

applicable cess will be levied on delayed portion of work.

9. Excess material & scrap is to be credited with finished good at respective Stores of PGVCL on

completion of work.

10. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and the expense for the

above is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and Tender

11. Bidder is solely responsible for the material supplied by PGVCL.

12. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises, due to

want of any materials or any other situations.

13. PGVCL have full rights to accept or reject the offer received against the Tender without giving any

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND

OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India, including

any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here after, or

rates fixed under the Minimum Wages Act, whichever is higher. The wages of every contract labour

employed by him under this contract shall be paid by him before the expiry of 7th day of the month

irrespective of which the wages are payable i.e. wages of a last month have to be paid by him in the

first week of the next month). The contractor shall have to make wages to his workers through bank

only. The agency shall have to submit the copy of a letter given to the Bank advising for crediting

wages in individual account of the workmen along with photocopy of the cheque showing total

to be made to all such workmen whose accounts are operated in that branch. (If there is more than

Branch, the agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in case of

labour trouble etc. the contractor can be contacted. The contractor shall arrange to have his office

outside the factory premises and the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case may be

applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation and

abolition) Act for employing necessary manpower required by them. In absence of such license, the

contract shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws

which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative

charges etc. at the rates made applicable from time to time by the Government of India /

of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the

commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed

under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute

Any payment to the Contractor's employee arising out of any claim of disputes under the Industrial

Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

Contractor under any of the provisions of the Minimum wages act, Payments of wages Act,

compensation Act, Contract Labour regulation abolition Act, Employee provident fund or any other

due to act of omission of the Contractor, the PGVCL may make such payment and shall recover the

from the successful bidder's Bill.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be

to cause of observe, or for non-observance of the provisions stipulated in the notifications /byelaws/

Acts/Rules/ Regulations/ including amendments. If any, on the part of the Contractor, the PGVCL

have the right to deduct any money due to the successful bidder under this contract or any other

contract with the PGVCL including his amount of security deposit for adjusting the payment. The

shall also have right to recover from the Contractor any sum required or estimated to be required for

making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and under

liabilities insurance. The Contractor will arrange insurance policies for arranging payment to his staff

injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In case

any such happening Contractor will be liable for any other payment to workers / staff engaged as per

existing rules. Contractor will not make any such payment to the Contractor's staff or any

etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of service) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme, 1948 The above are some of the major

of the Contractor in addition to other liabilities prescribed under the various labour laws, in force

from time to time, from statutory authorities like GOI-GOG, which the Contractor shall have to

10. It should be ensured that before commencing the said work, the successful bidder should submit the

details of their labourer such as a full name, address and age with proof and subsequently changes

of workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at their works for daily

supervision and for maintenance of various register and records required under the law and

No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be

by the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the company.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

14. EMPLOYMENT OF LABOUR:

In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency under

of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee Compensation Act,

Contract Labour Regulation Abolition Act, Employee Provident Fund or any other law due to act of

Commission of the Contractor, PGVCL may make such payment and shall recover the same from the

Contractor’s bills.

15. PROVIDENT FUND-EMPLOYEE PENSION SCHEME AND DEPOSIT LINKED INSURANCE SCHEME: -

The Contractor shall submit along with their bill (month wise) a Statement regarding deduction

against employees Provident Fund and employee Pension Scheme in respective of each concerned

employee provident fund and employee Pension Scheme at the rate at admissible (or at the rate

made applicable by the Government from time to time) of the wage. The contractor shall deposit

the contractor's contribution and his workers’ contribution towards Provident Fund and employee

Pension Scheme & employee deposit linked insurance scheme with respective RPFC.

16. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

respective Regional Commissioner at the rates applicable.

17. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall

provided by the Contractor to his, workers. He shall maintain Leave Records, Leave Cards for

labourer which shall be duly verified, approved and certified by the Authorized Officer of PGVCL.

Remuneration for such leave period shall be fully borne by the Contractor.

18. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of this

19. Wages to be Paid & Time of Payment etc. by the Contractor

20. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees of the

Company, also engineer in charge and his staff against all actions, proceedings, claims of demands,

costs and expenses, which may be made against the Company or Government for or in respective of

or performance of his obligation under the contract documents the Company shall not liable for or in

respective of or in consequence of any accident or inquiry to any workman or other person in the

employment of the contractor or his sub-contractor and the contractor shall Indemnify and keep

indemnified the Company against all such damage and compensation and against all claims,

proceedings costs, charges and expenses whatsoever in respective thereof in relation thereto.

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed under

Minimum Wages Act. The wages of every Contract Labour employed by him under this contract

also be paid by him before the expiry of 7th day from the last day of the month in respect of which

wages are payable (i.e. wages of a month have to be paid by him in the first week of the next

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be punishable

to the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in case of

labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

within working area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is not

taken, offer of the firm will not be considered. The attested documentary evidence to be submitted

along with the offer.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that all the

contract labourers are covered under the provident fund scheme and employees’ pension scheme

their contributions are remitted regularly to the concerned RPFC. The photo copies of the Chelan in

this regard should be collected from the concerned contractor and kept in the file of the concern

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs

in fulfilling all the insurance liabilities under the Contract. The Contractor at his cost shall arrange,

secure and maintain all insurance as may be pertinent to the Works and obligatory in terms of law to

protect his interest and interests of the PGVCL against all perils detailed herein. The form and the

of such insurance as defined herein together with the under-writer in each case shall be acceptable

the PGVCL. However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone. The

Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities and

obligations. The insurance covers to be taken by the Contractor shall be in the name of the

The Contractor shall, however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers. Further the insurance

be in freely convertible currency.

22. Any loss or damage to the equipment during handling, transportation, storage, finished goods,

putting in to satisfactory operation and all activities to be performed till the successful completion

of finished good shall be to the account of the Contractor. The Contractor shall be responsible for

preference of all claims and make good the damages or loss by way of repairs and/or replacement

of the equipment, damaged or lost. The transfer of title shall not in any way relieve the Contractor

of the above responsibilities during the period of Contract. The Contractor shall provide the PGVCL

with copy of all insurance policies and documents taken out by him in pursuance of the Contract.

Such copies of documents shall be submitted to the PGVCL immediately after such insurance

coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days in advance

regarding the expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc., as may be necessary well in time.

23. The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil commotion,

conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

to make good the full replacement/rectification value of all equipment/materials and to ensure them

availability as per project requirements.

24. All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

and will be included in Contract Price, However, the PGVCL may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premium amount. The Contractor while arranging the insurance shall

ensure to obtain all discounts on premium which may be available for higher volume or for reason of

financing arrangement of the project.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

25. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of the

works to be performed at the Site.

26. The successful bidder will not be allowed to work after working hours except in special case, if any.

27. The successful bidder has to engage required strength of skilled persons for fabrication work and

proper supervisor to avoid complication and unnecessary delay to complete work timely. The

bidder will be solely responsible for labour claims arising out of the labour employed for this job.

28. The successful bidder should furnish details of past experience of such job of similar nature

by him satisfactorily within the time limit in PGVCL will be preferable.

29. The successful bidder will be abiding by and fulfil all the terms and provisions of the “Tender and

contract” for works as applicable and in case of any default there to the PGVCL Company shall forfeit

the S.D. or any other action as may be decided by Executive Engineer City Division.

30. The successful bidder will certify that he has complied with the provisions of Industrial & Labour Laws

PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be submitted along with

31. The successful bidder will have governed by the PGVCL general conditions of works contract. The

be available in the concerned office in any working days. In the event of placing order, the successful

will be bound to the terms & conditions of the booklet. All the usual terms and conditions of the

though the same might have not been mentioned in this specification or contractor booklet will

this contract, and the decision of the Executive Engineer City Division shall be binding on the

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

TAXES and Duties: GST

1. The rates are excluding GST and Cess as applicable which will be paid extra on a given taxable goods

services. The amount and % of GST and Cess as applicable should clearly be indicated separately.

means all applicable Tax/Cess under GST Laws.)

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certifying that you have

claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such

a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is

you, it will be immediately passed on to the COMPANY, without COMPANY making any specific Claim,

same, either from the Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess

mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should

indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of

applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly specified

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or

be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable

Supplier / Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of tender

any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due

mentioning of GST rate, miss-interpretation of HSN/SAC Code, etc.) over and above as charged in the

shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor

of GST charged from the company; such refund shall have to be passed on to the company, along with

any. Such refund along with interest needs to be passed on suo moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal interest at the rate

annum if GST charged is not paid/short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit. In

Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s

variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions

Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY

should inform such changes to COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the

Contractor in pursuance of the Contract. In addition, the Contractor shall be responsible for payment

Indian duties, levies and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

Income-Tax Laws and to that effect a certificate will be issued to the contractor, however added as

has to submit separate invoice for supply parts item as well as works part item separately, otherwise

be deducted on entire invoice value.”

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to the

Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess or

taxes applicable time to time etc. All other statutory liabilities towards this contract will be on your

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract

period will not

be considered except GST. No statutory variation will be given for this work except GST. However, if

decrease takes place within or after the contractual delivery period, the advantage will have to be

14. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working

per statutory regulations and depositing the same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or

in connection with the death of or injury to any person employed of the Contractor or his

subcontractors for

the purposes of the Works.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings, etc.

has any doubt as to the meaning of any portion of any condition / drawing, etc. he shall before be

contract submit the particulars thereof to PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or sublet

under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer in Charge as per

requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work altogether

or cut it down. If the work is stopped altogether, the Bidder shall only be paid for work done. If the

down the Bidder shall not be paid for the work as so cut down, but in neither case shall be paid any

compensation what so ever for the loss or profit which he might have made if he had been allowed

complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or e-mail or

way of communication to the successful bidder at his specified address shall be deemed to have

to the successful Bidder.

1.6 The successful bidder shall be responsible for any damage to the material during transit due to

inadequate stacking, handling, cutting, transportation, loading and unloading. Adequate protection

provided for storage at site. The successful bidder without any extra cost shall supply any material

inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or refuses or

comply with any reasonable orders within three days’ notice given in writing to the successful bidder

fails to comply with the notice, then in such a case PGVCL shall be at liberty to get the work or any

executed through any other agency/Bidder in the manner and on the terms it thinks proper. If the

executing the work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to

the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder under

and stores where material issued by PGVCL is stored. All the works shall be carried out by the Bidder

satisfaction of PGVCL.

1.9 The sub work order will be issued as per requirement time to time for the item mentioned in

schedule B. The

PGVCL reserves the right for revising or omitting any of the items. The actual work executed by the

Bidder will be calculated at the rate given in the contract schedule of the rates binding to the

1.10 No higher rate or revised rate will be application for the work, if work is held up/ closed due to

1.11 Price shall not be changed subject to any upward/downward revision on any account whatsoever

period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this work

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer in Charge and for

1.14 Either successful bidder or successful bidder’s authorized person should contact our Engineer in

well as Division Office, ____________ daily for the availability of materials required for this work,

which this work order shall be terminated without giving any notice.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

1.15 The successful bidder has to maintain work register covering all aspects of material received,

utilized, finished

& scrap for day to day work and has to produce the same to Engineer in Charge on demand.

1.16 In case of any dispute doubt, the decision of Executive Engineer City Division shall be

unchallengeable and

final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after successful completion of order.

1.18 All legal complication of disputes is subject to ________ jurisdiction only.

1.19 The successful bidder will be solely responsible for any accident/damage either to equipment or

being during the time of execution of work.

1.20 The successful bidder will have to make his own arrangement for required all kinds of tools, tackles,

for the execution of work.

1.21 The cost of damages, if any will be recovered from the successful bidder’s bill. The assessment of

be done by Engineer in Charge in consultation with division office, and his sole discretion and his

be binding to the successful bidder and shall be considered as final and unchallengeable.

1.22 The successful bidder will have to give indemnity bond to PGVCL against any possible claim of

for damage to Contractor’s equipment or staff or any of third parties during the execution of work

attached format.

1.23 The successful bidder will have to complete entire work as per order for the items mentioned in

of order awarded to him, as per directive and instruction of Engineer in Charge. If he fails to do so

will be carried out at the risk and cost of Contractor.

1.24 The contractor must engage sufficient knowledgeable person for execution of work.

1.25 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant Govt.

Authorities from the bill.

1.26 The tender includes all minor accessories and items of work which may not have been specifically

in the drawing / Schedule etc. but are essential for completion of work. The contractor will not be

any extra payment in respect of such minor accessories and item of work.

1.27 The successful bidder shall not refuse to execute the work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer in Charge.

1.28 For shortage of any materials issued by the PGVCL for the work, recovery shall be made from you,

basis of prices of the materials (prevailing on the date of settlement of materials account) plus 22%

handling & contingency charges.

1.29 The successful bidder has to carry out all the works in accordance with revised and latest provision

Rule Act made there under and as per instruction of Engineer in Charge.

1.30 All the materials issued by PGVCL shall be transported to the work site on same day and to be

safe custody failing to which PGVCL shall initiate Police action. Similarly, as per instruction of

Charge, you have to credit the material at PGVCL store without any loss of time failing to which

initiate Police action.

1.31 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.32 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does not take

responsibility in case of accident or injury to the workers. The safety, security of men, materials and

equipment shall be sole responsibility of the contractor.

1.33 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local

must condition for the successful bidder.

1.34 The contractor shall be responsible for breakages, losses and a theft of material during transit or

materials issued from the stores till the completion of work and is taken over by the PGVCL.

1.35 As regard damages to the raw material, finished good, successful bidder himself will be responsible.

any compensation to be paid in respect of “WORKMAN” Compensation Act or any other statutory

the same will be paid by contractor directly. If he thinks fit, he may take necessary

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

1.36 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early as

he shall fulfil the entire requirement which is necessary to finalize the accounts.

1.37 The successful bidder shall not refuse to execute this work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer in Charge.

1.38 The fabrication work should be carried out according to the tender drawing and as per instructions

programmed laid out by the Engineer in charge. Contractor has to ensure safe loading, unloading &

material of all raw material, finished good & scrap as per standard norms.

1.39 The Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the

work without written permission of PGVCL.

1.40 Under the Contract, the Contractor shall be responsible for loss or damage to the material until the

completion as defined elsewhere in the Bid document.

1.41 All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or

reason shall be to the account of the Contractor.

1.42 The law applicable to the contract shall be the laws in force in India. The courts of _______ shall

exclusive jurisdiction in all matters arising under the contract.

2. PRICE EVALUATION

No price preference shall be given on any account. All tenders must be submitted firm price basis

GST) and lowest evaluated bid in the interest of the PGVCL, for the complete works covered under

specifications and documents. If more than one party is to be considered for placement of order, they

have to match their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender

Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL (tender Inviting

Authority) feels that there is lack of serious competition or any other reasons, PGVCL (tender Inviting

may negotiate with the L-1 party. PGVCL’s (tender Inviting Authority) decision shall be final and

binding on all the

3. QUANTITY DISTRIBUTION

3.1 For Fabrication work: -

The Contractors whether non-experienced / New or experienced / Regular who have confirmed

eligibility criteria, as mentioned in Sr. No. 2 of Section 1, will only be considered for price evaluation.

will not consider the, price bid of any contractor who does not confirm / fulfil the eligibility criteria

mentioned in Sr. No. 2 of Section

3.1.1 While placing the order, the quantity distribution to each new contractor / new firms shall be

to 30 % of the tender amount for all such new bidders provided the price of New contractor is

regular/experienced contractor. New contractor / new firm will be considered as a regular

contractor only

after full filing experience criteria as mentioned in Bidders qualifying criteria as per Sr. No. 2 of

3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor only and the

contractor has to match the L-1 price of the Regular/experienced contractor only. But if there are

contractor OR if the rate of Regular contractor is very high, the above condition no. 3.1.1 shall be

relaxed by PGVCL. L-1 regular contractor however will get heavy weightage in order placement.

4. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted to contractor from respective stores

jurisdiction and successful bidder has to take delivery from these stores at his own cost.

5 Contractor will be issued only 5 (Five) Sub work orders at a time. He will be issued sixth Sub Work

after the submission of measurement sheet with material account statement for any of the five

previously issued

Sub Work Orders.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

6 TAKING DELIVERY AND INSURANCE:

6.1 The contractor has to keep all materials in safe custody and transport to the respective store/works

fully responsible for any damage to or loss of all materials at any stage during transportation & job

taking over by PGVCL

6.2 PGVCL must have access to fabricator Store/s or works at any time of Day throughout the

contractual period

and Contractor will cooperate for verification of such store/s/works and Inventory accounting. Failing

actions may be initiated after issuance of required Notice to the Contractor. Store address/s is to be

in the “General information about the Bidder” under Section I of this Tender. If any change in

address same must be informed to engineer in charge prior to shifting of premises.

6.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi-fabricated

custody. The Contractor shall make suitable security arrangements at his own cost to ensure the

all materials from theft, fire pilferage and any other damages and loss. It shall be the responsibility of

contractor to arrange for security till the finished goods are finally taken over by the PGVCL.

6.4 STORAGE-CUM-INSURANCE: -

The contractor shall take suitable storage insurance cover at his cost to the extent of 100 % cost of

which are required to complete the work. Contractor shall have to take comprehensive insurance

equivalent to the Order Value against any loss, damage, theft, pilferage, fire etc. for the complete

storage & fabrication up to the time of taking over by PGVCL. The Contractor shall deal directly and

claim with the Insurance Company and shall be responsible in regard to maintenance of all insurance

as well as for settlement of claim. The proof of insurance policy taken by the successful Contractor

furnished to Engineer-In- Charge. In absence of the above insurance policy, Bill payment will be

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

settle all the claims with the Insurance Company for all items, materials and the PGVCL shall be kept

about it. Contractor shall replace the lost / damaged materials / items promptly irrespective of the

of the claims by underwriter and ensure that the work progress is as per agreed schedule. The loss, if

replacement will have to be borne by the Contractor and PGVCL will not entertain any claim /

representation in

this regard. However, it will be contractor's responsibility to insure the entire project is taken over by

7 Account of material issued

7.1 The successful bidder shall have to maintain accurate day to day item wise account of use of issued

which shall be got checked from time to time by the Engineer in Charge of the Company. The

contractor will

be responsible for custody and preserving the issued raw materials & finished goods are handed

after completion.

7.2 After completion of the work against each Sub Work Order, all the remaining material, finished

shall be returned to the respective divisional /Regional stores at contractor’s cost.

8 Work Completion Period:

8.1 In the event of placement of order, successful bidder shall have to complete the ordered work

Days from the Date of issue of Work Order.

8.2 Time limit of each sub work order should be maximum up to 45 Days. However, actual time limit will

considered as per sub work order.

8.3 The completion time allowed for each Sub Work Order shall be strictly observed.

9 Time limit extension and penalty (+GST & cess as applicable) will be applicable, as per Clause No.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

10 CHANGE OF QUANTITY

10.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease the

items under the Contract but without any change in unit price or other terms & conditions. Such

unless otherwise specified in the accompanying GCC and/or drawing, shall not be subjected to any

for the individual items but the total variations in all such items under the Contract shall be limited

extent of 30% (Thirty Percent) of the contract price by way of suitable amendment to the contract.

10.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract

change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant

during the currency of the Contract, in case the unit rates are not available for the change in

same shall be subjected to mutual agreement.

11 Penalty with GST:

11.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not completed within

scheduled period as prescribed in Sub Work Order, penalty + GST and cess as applicable at the rate

of 0.5 % per week or part thereof on delayed portion subject to maximum up to 10 % of the sub

work order Value with GST and cess as per applicable rate. This will be deducted from the bills

payable either against this contract or any bank guarantee or any other amount payable under any

other contract with the PGVCL. For Penalty calculations or Time limit Extension, following points

are to be observed.

11.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the first

material is issued

against the Sub Work Order.

11.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-charge/Store

must be taken against the particular item by the contractor.

11.4 In Case of non-availability of Material, contractor must visit the respective store every fortnight

material details are to be submitted to respective Executive Engineer and concerned SDO.

11.5 TLE of Sub work order can be granted on the basis of above such documents produced by

11.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017 and

11.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by

waiver of Penalty if applicable.

11.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12. Payment terms shall be as follows:

12.1 Payment will be made against Invoice value and shall be paid against actual execution. The bills

submitted in Duplicate to respective Executive Engineer, Division Office along with following

• Inspection Report of each lot by PGVCL authorized inspection Officer not below the rank of Junior

• Material Accounting for fabricated item duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per Tender

under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual date of

of work to respective division Office.

• DOP is to be followed for Payments against the Work Orders.

12.2 The time limit for the work may be reduced and contractor should make all his efforts to complete

within stipulated time limit as may be given by the Engineer in Charge depending upon emergency

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

13 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

13.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

requisition or embargo;

13.2 Rebellion, revolution, insurrection, military or usurped power and civil war.

13.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear

combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of any

nuclear assembly or nuclear components thereof;

13.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

13.5 Neither party shall be considered to be in default or in breach of his obligations under the Contract

extent is that performance of such obligations prevented by any circumstances of Force Majeure

after the date of the Notification of Award.

13.6 If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

13.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour to

perform his obligations under the Contract so far as reasonably practicable. The Contractor shall

Engineer-in- Charge of the steps he proposes to take including any reasonable alternative means

performance, which are not prevented by Force Majeure. The Contractor shall not take any such

directed so to do by the Engineer-in-Charge.

13.8 If circumstances of Force Majeure have occurred and shall continue for period of 180 days,

notwithstanding,

the Contractor may by reason thereof, having been granted an extension of Time for Completion of

Works, either party shall be entitled to serve upon the other, 30 days’ notice to terminate the

Contract. If at

the expiry of the period of 30 days Force Majeure shall continue, the Contract shall terminate.

14 COMPLETION OF WORK:

The successful bidder will ensure that completion of execution of work i.e. all works connected with

having been completed correctly as per drawing. Any extra cost involved due to incompleteness of

workmanship found out subsequently shall be set right with and by you at your own cost.

15 HANDING OVER OF MATERIAL

15.1 After successful completion of fabrication work, finished goods, remaining raw material & scrap is

handed over to the concern store office of PGVCL with material accounting of each fabricated

handing over note covering the detail of raw material issued, all the materials used, remaining raw

and scrap must be signed jointly by the bidder and PGVCL Engineer. Copy of handing over note must

attached along with bill.

15.2 The contractor shall arrange to hand over the complete work immediately on completion of entire

16 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

16.1 In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities,

etc. the Superintending engineer PGVCL reserves the right to cancel the order without giving

reasons thereof

and forfeit the security deposit.

16.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons other

those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an event give

(15) days’ notice in writing to the Contractor of his decision to do so.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

16.3 The Contractor upon receipt of such notice, as per point no.16.2 above, shall discontinue the work

date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of

and Contracts to the extent they are related to the work terminated and terms satisfactory to the

stop all further sub-contracting or purchasing activity related to the work terminated, and assist

maintenance, protection, and disposition of the works acquired under the Contract by the PGVCL.

event of such a termination the Contractor shall be paid compensation, equitable and reasonable,

the circumstances prevalent at the time of termination.

16.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

Contractor is a partnership concern and one of the partners dies then unless the PGVCL is satisfied

Legal representatives of the individual Contractor or of the proprietor of the propriety concern and

of partnership, the surviving partners, are capable of carrying out and completing the Contract the

shall be entitled to cancel the Contract as to its in completed part without being in any way liable to

of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

firm on account of the cancellation of the Contract. The decision of the PGVCL that the legal

representatives

of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and

Contract shall be final and binding on the parties. In the event of such cancellation the PGVCL shall

the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased

and/or the surviving partners of the Contractor’s firm liable to damages for not completing the

17 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in connection with

agreement except as to matters, the decision for which has been specifically provided, either party

forthwith give to the other notice in writing of existence of such questions, dispute, difference and

shall be referred to the sole arbitration of a person nominated by Managing Director, PGVCL. This

shall be governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there

The award in such arbitration shall be final and binding on all the parties. Work under the

agreement shall

continue during the arbitration proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings and other related documents forming part of the enquiry or

property of PGVCL and shall not be used for any other purpose, except for the execution of the

rights related to the drawings and records are reserved by PGVCL only and no part or partial should

reproduced, copied or alter in the event of the breach of this provision, PGVCL can claim the damages

by such events.

19 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

19.1 Has submitted fake, false or forged documents/certificates

19.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it is

19.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is issued by

Company within the validity period and as per agreed terms and conditions

19.4 Has committed breach of contract or has failed to perform a contract or has abandoned the

19.5 Has failed to provide suitable expertise for the work as per prescheduled program

19.6 Has failed to submit all the necessary documents within time schedule / asper Company's time

mentioned in the LOA, if the Letter of Acceptance (LOA) is placed.

19.7 Has indulged of defective fabrication works.

19.8 Has substituted materials In lieu of materials supplied by the Company or has not returned or has

returned or has unauthorised disposed of materials/ documents/ drawings supplied by the PGVCL.

19.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

19.10 Has unauthorised obtained official company information or copies of documents, in relation to

Tender/Contract

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

19.11 Has failed to follow the stipulated mode of communication, if specified by the tendering authority.

19.12 Any other ground for which in the opinion of the Company makes it undesirable to deal with the

19.13 In case the State Government directs the Company to place a firm in stop dealing/ banned for

dealing/ blacklisting

19.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any

Companies of GUVNL shall be considered as a stop deal and/ or banned for business dealing and/

blacklisting for all Companies.

20 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as below:

20.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/ blacklisting

also be considered for stop deal/ banned for business dealing.

20.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of

/ Banned for business dealing in any Company of GUVNL and its Subsidiary Companies, (i) No

enquiry shall be

issued to a firm. (ii) No bids / tender shall be considered for evaluation and the bid submitted by the

20.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop

Banned for business dealing by GUVNL or any of its subsidiary Companies, during tender process: -

opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid” and

stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid. (ii) After opening

but before opening the price bid, the price bid of the Firm should not be opened and the bid

submitted by the

Fir will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

Technical Bid. (iii) After opening of price bid, the offer of the Firm should be ignored and will not be

evaluated. The Firm will not be considered for issue of order even if its price is the lowest. In this

next lowest bidder shall be considered as L1. (iv) The BG/EMD submitted by the Firm with tender

returned after obtaining confirmation from GUVNL and its other subsidiary Companies that there is

outstanding dues recoverable from the firm.

20.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already

and/ or Letter of Acceptance/ purchase order awarded to them by another Company, then the firm

allowed to complete such awarded work / supply.

20.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or any of

subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL

its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and

20.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put on

Banned for business dealing, all the manufacturing works of the Firm shall be on Stop dealing/

business dealing for GUVNL and its Subsidiary Companies & for all Services of the Firm.

20.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then all

Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for

business dealing.

20.8 The Board of Directors of the concerned Company may however, if he considers it to be in the

interest of the

Company, remove the ban in respect of any specific Service from any Contractor for that Company

21 Every bidder should, at the time of submission of bid, give a declaration as per Annexure-IX attached

Tender, that bidder and/or proprietor/partner/ director of the firm has not been placed on Stop

Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

22 JURISDICTION: -

All questions, disputes or differences arising under out of or in connection with the Tender / Contract

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the

which the tender / Acceptance of tender is issued, is situated i.e.___________.

23 GST and cess, at applicable rate will be applicable on all kind of penalties recovered under this

Tender/contract.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. Item Time required for work Mentioned in

1 Job work for fabrication items

as per drawing of this tender.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

Details of work experience in last three years

(To be completely filled by the Bidder)

Sr. Name of the Company with full Work Description Ref. & date of Work Order

No. address, phone, fax and name the order Value

of contact person

• Copies of Work orders along with Work experience certificates should be attached with

this information.

• If necessary, separate sheet may be used to submit the information

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

Experience Certificate

Sr. Name of the Authority by Reference No. & Date Details of items

No. whom certificate is issued

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Sr. Name of the Company Work Ref. & date of Work Reason for no

No. with full address, Description The order Order completion with

phone, fax and name of Value Certification of Order

contact person issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this

• If necessary, separate sheet may be used to submit the information.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_____________________ (place), is related to our

declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or working

with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department I.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Sign. & Stamp of the Bidder

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in

this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter No, Clause No. of Deviation offered

the tender document

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

List of Measuring Instrument Facility (For the work of Fabrication)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

Annexure – VIII

List of plant & machinery

(To be completely filled by the Bidder)

Sr. Name of equipment Capacity Utility

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: PGVCL/__________________________________________________ All bidders will

have to furnish the following undertaking duly filled in signed and stamped for each quoted item of the

tender along with the Technical Bid

I/We___________________________________________________ authorized signatory of

M/s___________________________________________________ is not stop deal/black listed by

GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the

Seal & Signature of the Tenderer/Firm

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

Ref: - Tender No:

___________________________ authorized signatory of

M/s___________________________________________________ hereby declare we will provide

________ nos. of labours to carry out this tender’s scope of work. We are having

Labour Insurance Policy No._______________ for_______________ nos. of our labours. We declare

that, as mention below table, we are having following safety gadgets of us own and they all are in good

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

On Firm’s Letter Head

CERTIFICATE – “A”

I/We______________________________authorized signatory of M/s.

____________________________hereby certify that

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ………………………………

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s.________________________________________ (Name & Address of the Firm) having

registered office at ________________________________________ (Address of the firms Registered

office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No ____________ for

____________________ of (Fabrication Work) (Name of the material/equipment/Work) for

_________Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the

“Beneficiary”) Rs. ______________ (Amount of EMD) valid till______________ (Mention here date of

validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is

required to be submitted

by the tenderer along with the tender. We, ________________ (Name of the Bank and address of the

Branch giving the Bank Guarantee) having our registered office at ________________ (Address of Bank’s

office) hereby give this Bank Guarantee No. ________________ dated ________________and hereby

agree unequivocally and Unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount not exceeding Rs.

______________ (Amount of E.M.D.), (Rupees_________________________________ (In words) to the

said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer. We ___________________________

(Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its

validity or Non submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by

the Paschim Gujarat Vij Company Ltd. would constitute a default on the part of the Tenderer and that

this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of

any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be

forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor

change in the constitution of the Bank or the firm of Tenderer or by any reason whatsoever and our

liability hereunder shall not be impaired or discharged by any extension of time or variations or

alternations made, given, conceded with or without our knowledge or consent by or between the

Tenderer and the PGVCL. “Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.

GUVNL or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by

the beneficiary directly.” NOTWITHSTANDING anything contained hereinbefore, our liability under this

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees ____________________________________) (In

words). Our Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before_______ (Date of

Validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention Here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos.

Signature of the Bank’s Authorized Signatory with Official Round Seal.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (I) Axis

ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (Gog)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

(Gog) from time to time.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of 300/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally

to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer

authorized by it in this behalf any amount up to and not exceeding _______ (in words) Rupees

___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

fabrication works specified below L.O.A. No. __________________________dated_________. This

agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not

be terminable by notice or by change in the constitution of the Bank or the proprietor/firm of

Contractors or by any other reasons whatsoever and us liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or agreed, with

or without our knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or

Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary

shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the

beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted

to Rs. ___________ (Rupees ___________________________ only). Us guarantee shall remain in force

until ____________________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all

rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention Here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos.

Signature of the Bank’s Authorized Signatory with Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (I) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of

Note: The Banks shall be the Banks recognized / notified by the Finance Department Government of

Gujarat (GoG) from time to time.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

This agreement is made at ___________the ___ day of ______month _______Year between the

Paschim Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as “the

Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd.

and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its successors

of assigns) of the other part. Whereas the aforesaid Company has accepted the tender of the aforesaid

contractor for the work of ________________________________________________as

per Company’s LOA No. ____________________, Dated ___________, hereinafter called “The works

and more particularly desorbed enumerated or referred to in the specifications, terms and other letters

and schedule of price which for the purpose of identification have been signed by The Executive

Engineer, City Division, PGVCL on behalf of the Company, a list where of is made out in the schedule

here under written and all of which said documents are deemed to form part of this contract and

include in the expression “The works “wherever herein used, upon the terms and subject to the

conditions here in after mentioned. And whereas the Company has accepted the tender of the

contractor for the fabrication work for the total sum of Rs. __________ (In words

Rs_____________________________________ only) including taxes upon the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and described

are implied therein of therefore respectively or are reasonable necessary for the completion of the

mentioned and at the time in the manner and subject to the terms conditions and stipulation

contained in this

contract and in consideration of the due provision, executions, construction and completion of the

agreed to by the contractors as aforesaid the company both hereby covenant with the contractor to

claims of money as and when they become due and payable to the contractor under the provisions of

contract such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

the right of the company to enforce for delay and or any other rights whatever including the right to

cancel on default or breach by the contract of the conditions and the covenant as stipulated in the

conditions specifications form or tender schedule drawing etc. attached with the Company LOA No.

____________________________, Dated ____________ and the contractor has deposited amount in

DD or has provide d valid bank guarantee of Rs. ____________ (In words

with the company towards performance guarantee of execution period i.e. for security deposit of the

fabrication work.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid

Contractor will also provide all required Safety Gadgets to his Supervisors and labours to execute the

mentioned in Tender. On violating or breaking the Safety Rules and Regulations, and if

Supervisors/Labours

are found without Safety Gadgets, “The Company” reserves the right to take actions as per the terms

conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an event give

days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the

are related to the work terminated and terms satisfactory to the Company, stop all further sub-

or purchasing activity related to the work terminated, and assist “The Company” in maintenance,

and disposition of the works acquired under the Contract by the Company. In the event of such a

the Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstances

at the time of termination.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

Contractor is a partnership concern and one of the partners dies then unless “the Company” is

satisfied that the

legal representatives of the individual Contractor or of the proprietor of the propriety concern and in

case of partnership, the surviving partners, are capable of carrying out and completing the Contract

Company” shall be entitled to cancel the Contract as to its in completed part without being in any

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company that

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot

complete the Contract shall be final and binding on the parties. In the event of such cancellation the

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the

Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not

Contract. The contract value extent of supply delivery dates, specification/drawings as other relevant

may be altered by mutual agreement and if so altered shall not be deemed or constructed to mean

effect or alter other terms and conditions of the contract and the contract so altered or revised shall

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by (Signature with Name, Designation, Mobile No. and official

seal/stamp) For and

on Behalf of M/s.___________________________(Contractor) (Complete name, Address of

authorised person

of the contractor with authority letter or board’s resolution in case of company) In the presence of

Address, Signature and Mobile No.

2. Signed sealed and delivered by for and on behalf of The Paschim Gujarat Vij Company Ltd in the

Name, Designation and Signature.

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY

having given contract for the work of

per WO No. __________________________, dated _______________ and all future contract that may

be awarded to me in the next one year and in terms of the condition in clause 1.22 of section V of the

COMPANY’s tender and contract for fabrication work. I residing at by this Bond bind myself responsible

for and shall pay compensation to my workmen payable under the workmen’s compensation ACT –

1923 (viii of 1923) hereinafter called the said Act for death or injuries caused to the workmen engaged

by this presents, if such compensation is paid by the COMPANY as principal under such sub-section (1)

of section 12 of the said Act on behalf of me, to pay such amount of compensation on demand within

hours to the COMPANY that it might have to spend as legal and other incidental charges in defending

any suit or action arising out of the death of injuries in regard to compensation paid to the workmen or

heirs of the deceased workmen. Now the condition of the above written Bond is such that any suit of

action arising out of the death or injuries to the workmen engaged by me. During the execution of work

of said contract and all future contracts that may be awarded to me in the next one year is filed

by the worker against the COMPANY, I shall imbrue to the COMPANY such sum that the COMPANY is

required to spend as legal and other incidental charges in defending such suit or action and also the

amount that may be ordered to be paid to the worker / or his heirs as compensation and that the above

written bind shall remain in full force and virtue till the COMPANY is required to defend such suit or

action filed by the workers and or heirs against the COMPANY. Further it is applicable on death of

contractor himself also. No any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal

SR. NAME OF FABRICATED ITEM Unit Excluding

1 11 KV V-CROSS ARM NO

2 HT TOP CLAMP (FOR PSC POLE) NO

3 HT TOP CLAMP (FOR GIRDER POLE) NO

4 D CLAMP (FOR PSC POLE) NO

5 TAPPING ANGLE NO

6 ANGLE BARA NO

7 GUARDING ANGLE NO

8 EARTHING COIL NO

11 TURN BUCKLE NO

13 GUY CLAMP NO

14 S.S.SET 11 PIECE FOR 10 KVA & 16 KVA T/C NO

15 S.S.SET 29 PIECE FROM MS CHANNEL & ANGLE FOR 25,63,100 & 200 NO

KVA T/C FOR CITY( FOR PSC & GIRDER POLE)

16 S.S.SET 21 PIECE FROM MS ANGLE FOR 25,63 NO

& 100 KVA T/C FOR RURAL (FOR PSC & GIRDER POLE)

17 5 KVA T/C S.S.SET( FOR PSC & GIRDER POLE) NO

18 3 HOLE PATTI NO

19 HT PROJECTION SET NO

20 LT PROJECTION SET NO

21 HT-LT COMBINE PROJECTION SET NO

22 LT CROSS ARM 2.5 FEET NO

23 LT CROSS ARM 3.5 FEET NO

24 LT CROSS ARM 4 FEET NO

25 LT CROSS ARM 4.5 FEET NO

Above item wise rate including all type of transportation, loading & un loading, staking by bidder. Raw

material issued by PGVCL’s respective store & finished Goods with scrap will be credited by bidder at

respective store. Fabrication work shall be carried out as per PGVCL drawing. Rates of Fabrication,

including providing Two coats of ISI quality red-oxide by bidder. All general terms and conditions of

tender will be applicable to bidder.

I am ready to accept the work and for that I read company’s rules and I follow them. I read the entire

item wise rate and I ready to work with that rate________% (In words_____________) below/above

companies above rates with GST satisfactory.

Signature of the Bidder

Seal/Stamp of the Bidder

Executive Engineer

Porbandar Rural

Signature of Tenderer: Company’s Round Seal