Biennial Rate Contract for Picking of Stones & foreign materials from running belt conveyors of Lignite Handling System for two years of contract period (2026-28)

technical Bid in

E-Reverse Auction Will be informed by GIPCL to all qualified Bidders

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be

done any time by the GIPCL during the period of publication of tender in the website.

The Bidders are required to visit the website regularly till the last date & time of Bid

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

4. The conditional tender will not be entertained and shall be liable for rejection.

5. Bidders are advised to upload the tender well in advance to avoid delay in

submission of tenders due to n-procure site related issues. In case of any issues /

difficulties cropping up during on line uploading / submission of documents, bidders

are requested to inform these well in advance (at least two days before closing of

tender) to (n) Code Solutions as mentioned in Section-B of tender and as well as to

GIPCL mail to [email protected]

6. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com

7. The supporting documents in physical forms along with EMD DD/BG or detail of

RTGS/Online payment for EMD and Tender fee are to be submitted only at the

following address: -

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.:Surat-394 110, Gujarat.

E-Mail:[email protected]

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of 1859.40 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project: a 145 MW gas based combined cycle power

plant in 1992 at Vadodara. It expanded its capacity by 165 MW Neptha and Gas based

Combine Cycle Power Plant at Vadodara in

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacities each is located at

Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also operating

its own captive Lignite and Lime Stone Mines close to the Power Plant. The Power Plant is

based on Circulating Fluidized Bed Combustion (CFBC) technology for the Boilers, where

Lignite is burnt along with Lime Stone in the Combustor of the Boiler.

It commissioned 5 MW Solar Power Plant on the Vastan Mine dump top adjacent to Surat

Lignite Power Plant in January 2012. Also, GIPCL has commissioned 1MWp Distributed

Solar Power Projects at two locations in Gujarat viz. at Village: Amrol, Dist.: Anand in April,

2016 and at Village Vastan, Taluka Mangrol, and Dist.: 2016. Surat in May 2016. GIPCL

has successfully commissioned a 2 X 40 MW Solar Project in September 2017 as well as

a 75 MW Solar Power Project in June 2019 at Gujarat Solar Park, Village Charanka, Dist.:

Patan. GIPCL has also successfully commissioned 112.4 MW wind farms at different

location of Gujarat. The Company has commissioned the 100 MW Solar Project at the

Raghanesda Solar Park, Banaskantha, Gujarat on August 2021. The Company has also

commissioned 75 MW Solar project at Vastan Lignite Mine, Tal. Mangrol, Dist. Surat,

Gujarat in June 2025. The Company has also developed 2375 MW Renewable Energy

Park at Khavda in the Kutch district of Gujarat in Dec

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which are

on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 km, out of which

km is part of the National & State Highway and balance 5 km is District Road. From Kim,

SLPP is around 18 km, out of which 13 km is the State Highway and balance 5 km is

District Road. The nearest Broad Gauge Railway Line is at Kim, which is around 21 km

from the SLPP. Surat is approximately 50 km from the SLPP. Location Map for SLPP is as

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

The Company intends to award Tender for: Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for 4 x

MW Surat Lignite Power Plant for a period of two years (2026-28)” at SLPP and is

therefore inviting open tenders online https://tender.nprocure.com along with provision of e-

Reverse auction from experienced & resourceful contractors.

2. SCOPE OF WORK :-

Followings will be in the detail scope of work of the contractor:

1) Deployment of manpower for removal of stones, boulders, foreign materials,

very large size of lignite and tramp metal from running conveyor belts at

different locations i.e. BCN-M1A, S/R out plant machine boom conveyor, BCN-

M2A, BCN-M3A, BCN M7, BCN M4, ELHS S/R machine boom conveyor,

BCN 2C, BCN 6A & BCN 6B as requirement of plant operation (deployed

manpower shall be allowed to trip the belt o n l y to remove large size of

stones/lignite and foreign materials from the system).

2) Stones, boulders, foreign materials removed from both conveyor and bunker

grill to be cleared from gallery and bunker grill on daily basis or as directed by

engineer-in-charge

3) Contractor should deploy Supervisor / safety sergeant in all three shifts, which

shall be responsible for availability of adequate manpower and their safe

execution of the job during shift, including proper use of personal protective

equipment by all the personnel being deployed.

4) Contractor to designate a person as a site supervisor to look after and

coordinate the daily activities. The supervisor shall report to concerned

engineer of GIPCL and get the job certified on daily/shift basis. The daily

reports duly certified by GIPCL engineer shall be submitted along with the

monthly bill and the payment shall be made on the basis of the same.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

5) Stone pickers can be deployed in other areas if felt necessary at the direction

of engineer-in-charge.

6) Work shall be executed strictly as per the instructions of engineer-in-charge

and as per the requirement of GIPCL.

General scope of work:-

1. All tools and plants and consumables shall be in the scope of contractor.

2. During monsoon period if manpower is idle than, all the manpower shall be

utilized for chute chock up removal at LHS.

3. Contractor shall make their own arrangement for transportation of manpower.

3. GENERAL INSTRUCTIONS:-

3.1 The Bidders who are interested in participating in the tender must read and Comply

with the instructions and the Terms & Conditions contained in the tender

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid unless

the same is neatly carried out and attested over the full signature of Bidder. The

decision of the Company to interpret the information and rates filled in by the

Bidder shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications,

Site conditions, Safety &Health Aspects and Norms to be observed etc. before

submitting their bids so that no ambiguity arises in these respects subsequent to

submission of the Bids.

3.4 Before quoting the rates, the Bidder should go through the specifications, scope of

work etc. and get himself fully conversant with them. The Bid should include cost

of mobilization and cost to adhere to all Safety Norms as described in the tender.

No relaxation or request for revision of quoted/accepted rates shall be entertained

subsequent to the opening of Bid on account of mobilization or Safety costs.

3.5 Splitting of work is not advisable.

3.6 Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications and

requirements, shall be rejected.

3.7 The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (NIT) and Bids submitted thereafter shall not be accepted and considered.

3.8 The tender documents shall not be transferable.

3.9 The Bidders are expected to examine all instructions, forms, terms & specifications

in the Bid documents and to get fully acquainted themselves with all the conditions

and matters which may affect the subject matter of the work/tender or the cost

thereof. If any Bidder finds any discrepancies or omissions in the specifications

and documents or any doubt in true meaning or interpretation of any part, he shall

seek necessary clarifications in writing or during Pre-Bid meeting if required.

3.10 Conditional offers shall not be considered and liable to be rejected.

3.11 The Company reserves the right to extend the deadlines for submission of the Bids

by giving amendments.

3.12 During evaluation of Bids the Company may, at its discretion ask the Bidder(s) for

clarification of their Bid. The request for clarification and the response shall be in

writing and no change in prices or substance of the Bid shall be sought, offered or

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

3.13 The Company reserves the right to amend/ modify the Bidding documents at any

time prior to the deadline for submission of Bids, either at its own discretion or in

response to the clarification requested by a prospective Bidder. In such case, the

Company may in its discretion extend the deadline for submission of Bids in order

to facilitate the prospective Bidders for incorporating the effect of the amendment

3.14 The Bidders shall bear all costs and expenses associated with the preparation and

submission of their respective Bids, to attend meetings or conferences, if any,

including any pre award discussion with the successful Bidder, technical and other

presentations etc. and the Company shall not be liable for any expense thereof.

3.15 If the successful Bidder is a joint venture, formed of two or more companies, the

Bidder along with the partners shall accept joint and several responsibilities and

liabilities for all obligations under the Contract.

3.16 Timely and satisfactory completion of the work and strict adherence to the allotted

time frames for jobs shall be the essence of the contract.

3.17 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.18 The Bidder shall be disqualified if any untrue statement or misrepresentation is

made in the Bid forms, attachments and other supporting documents submitted by

3.19 GIPCL reserves the right to opt for e-Reverse Auction of the subject work at the

sole discretion of GIPCL.

3.20 To participate in e-Reverse Auction, bidders have to register on nProcure’s e-

Auction Portal: https://e-auction.nprocure.com.

3.21 After e-Reverse Auction process, L1 bidder shall be decided on lowest offered rate

amongst other bidders during specified e-Reverse Auction process.

3.22 Schedule & other details for e-reverse Auction will be intimated later on to the

eligible bidders.

4. PLANT VISIT:-

The Bidder is advised to visit the Surat Lignite Power Plant (SLPP) after downloading the

tender copy from website: http://etender.gipcl.com or https://tender.nprocure.com to study

the actual working conditions, before submitting their offer. The Bidders shall examine the

site of works and its surroundings and see for himself that may be necessary for preparing

the Bid and entering into a contract. All costs and liabilities arising out of the site visit shall be

at Bidder’s account.

The submission of tender by a contractor implies that he has read these instructions,

conditions of the contract etc. and has himself aware of the scope, nature of works &

specifications of the works to be done. GIPCL will not, therefore after acceptance of

contractor’s rate, pay any extra charges for any other reason in case the contractor is found

later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not vitiate the

contract or release the contractor from executing the work comprised in the contract

according to scope of works, magnitude of the works, requirement of materials, equipment,

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

tools & tackles, labour, etc. Contractor has to complete the work in accordance with the

contract documents irrespective of any defects, omissions or errors that may be found in the

contract documents.

The Bidder is deemed to have examined and understood the tender document, obtained his

own information in all matters whatsoever that may affect the works to be carried out

especially mentioned or works which may have to be carried out to fulfill his contractual

obligation within the scheduled rates and to have satisfied himself to the sufficiency for his

BIDDER shall inspect the site, examine and obtain all information required and satisfy

himself regarding matters such as access to site, communication, transport, working

condition including constraint of work place, confined area, quantum of dusting, running

equipment, importance of work, round the clock working conditions, safety requirements,

right of way, high flood level in River, flow of water during monsoon/dry season in the

River/Nallah, the type and number of equipment and facilities required for the satisfactory

completion of work, the quantity of various items of the work, the availability of local labour,

availability and rates of material, local working conditions, uncertainties of weather,

obstructions and hindrances that may arise, etc which may affect the work or cost thereof,

before submission of his Bid. Ignorance of site conditions shall not be accepted by the

GIPCL as basis for any claim for compensation. The submission of a Bid by the BIDDER

will be construed as evidence that such an examination was made. Any later claims /

disputes in regard to rates quoted shall not be entertained or considered by the GIPCL.

The rates quoted by BIDDER shall be based on his own knowledge and judgment of the

conditions and hazards involved and shall not be based on any representations of the

5. ELIGIBILITY CRITERIA:-

The following criteria shall be adopted for qualifying the Bidders for further

5.1 Bidder should have worked in Stone picking from running conveyors at

thermal power plants only of having capacity not less than 1000 TPH and speed

of belt 2.75 meters per second for three years of experience out of last five

years in similar jobs and should enclose proof of the same. Bidder shall

submit necessary evidence for the same like attested copies of work orders along

with work completion certificates from clients. The work completion certificate

shall comprise of Order value & Executed value. Bidders should have

executed the work directly. The work executed as a sub-contractor or subletting

agency shall not be taken in to consideration.

Note: For evaluation of the bid, the executed value mentioned in the work

completion certificated will be considered.

5.2 Bidder should produce evidence of having experience of successfully completed

similar works as defined hereunder during last three years ending last day of the

month previous to the one in which tender is invited, satisfactory progress of

ongoing works etc. secured from clients along with certified copies of documentary

evidence preferably photo copies of work experience. The experience should be

either of the following:

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

One similar completed work costing not less than the amount equal to

Rs. 2,57,71,529 /- with taxes and duties.

Two similar completed works each costing not less than the amount

equal to Rs. 1,71,81,019 /- with taxes and duties.

Three similar completed works each costing not less than the amount

equal to Rs. 1,28,85,764 /-with taxes and duties.

Bidder should specifically mention fulfilling of above criteria in his offer along

with details of work orders & work completion certificates issued by clients.

5.3 Contractor shall have to submit satisfactory work completion/execution certificate

from the client including ongoing/existing contracts. Experience as a sub-

contractor will not be allowed and Price Bid of such Bidders will be rejected.

5.4 Tender fee: The tender fee (non refundable) shall be submitted through RTGS or

through online payment as per details provided in clause no. 7 herein under.

5.5 EMD: The EMD shall be accompanied in the form of DD/RTGS or Bank

Guarantee given by Bank as described in subsequent clause no.

5.6 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.7 This is a skilled and specialized job and as such the details regarding the

training imparted to the workers to develop vision and to pick up stones /

shales from running fast moving conveyors is to be furnished, if GIPCL

5.8 The experience of the bidder should be in the name of the firm only on

whose Name the tender is purchased.

5.9 Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. The above documents will be analyzed and after satisfaction,

the Price Bid will be open. GIPCL may verify the documents, experience

certificates issued by concern authority. After opening of technical Bid, if any

required attested documents found missing in the Technical Bid submitted by

the Bidder, the tender inviting authority may inform to that Bidder only once

by E-mail to submit the missing required documents within stipulated time limit.

If Bidder/Bidders fail to submit within stipulated time, their Bid will be declared

technically disqualified and no further correspondence will be entertained.

5.10 Bidder should have annual average turnover of at least Rs. 1,28,85,764 /-with

taxes and duties for last three financial years. i.e. 2022-23, 2023-24 & 2024-

25. Bidder shall furnish proof for the last three financial years to demonstrate

the financial healthiness of the company. The balance Sheet must be in the

name of the company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does

not require audit, the bidder shall submit the turnover certificate from Chartered

5.11 The Bidder has to submit INCOME TAX Permanent Account Number (PAN).

Copies of the same shall be submitted.

5.12 Bidder has to submit GST registration number. Copy of the same shall be

5.13 In case Bidder is a joint venture company since last five years, the above

requirements/credential of Joint Venture Company / Parent companies shall be

5.14 Certificate from a qualified Chartered Accountant who should be a member of

the Institute of Chartered Accountants of India is to be submitted regarding the

Net worth at the end of the last financial year 2024-25 which should be

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

5.15 Entire tender document shall be submitted duly signed & stamped by bidder on

each page as a token of having acceptance of all terms & conditions,

specifications, scope etc of tender document.

5.16 This is a skilled and specialized job and as such the details regarding the

training imparted to the workers to develop vision and to pick up stones /

shales from running fast moving conveyors is to be furnished, if GIPCL

5.17 The experience of the bidder should be in the name of the firm only on whose name

the tender is purchased.

5.18 ADDITIONAL PRE QUALIFICATION CRITERIA

1) If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s)

or Arbitration(s), either completed or under progress during last five(5) years or

Black Listed / Deregistered / Stopped or banned from dealing in the past by any

Govt. of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations, Bid of that party will be liable to be

rejected. Bidder agrees and undertakes to accept decision of GIPCL in this regards

as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage.

2) Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure -G attached.

a. If any Major violation of any safety law(s) / Rule(s) is / are found during the

preceding Three (3) years, bid of that party will be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final and

binding on the Bidder without any demur and that no further correspondence

shall be done in this regard at any stage.

b. If any of the details submitted in the prescribed Annexure / Form to the Bid is/are

found to be false, incorrect at any time in future, then the Contract awarded to

that Bidder / Contractor shall be liable to be terminated forthwith without any

notice / correspondence and Bidder agrees and undertakes to accept decision of

GIPCL in this regards as final and binding on the Bidder without any demur and

that no further correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues to

GIPCL from the Bidder / Contractor shall be recovered from the pending bills or

any other dues payable to the Bidder / Contractor, if any or otherwise through

any other recourse available under the Laws.

5.19 The experience of the bidder should be in the name of the firm only on whose

name the tender is purchased. Bidder has to fill the Annexure- R mentioning the

documents submitted in support of each qualification criteria. Document mentioned

in the Annexure-R against each Qualification criteria will only be considered for

evaluation of eligibility.

The Bidder shall submit all the evidences, documents, attested copies of work orders & work

completion certificates etc… as a proof with EMD & Tender Fee and also provide the

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

requisite details online for meeting the prequalification requirements. GIPCL will verify the

experience, performance, capability & strength of Bidders, independently for executing the

job. GIPCL may visit the site & consult the owner of the industry/property where similar job is

executed by Bidder. GIPCL reserves the right to accept/split/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders shall only be

considered for further evaluation.

6. LANGUAGE OF BID:-

The Bid prepared by the Bidder, and all correspondence and documents relating

to the Bid exchanged by the Bidder and the Company, shall be written in the

English language. Any printed literature furnished by the Bidder, written in another

language shall be accompanied by an English translation for the purpose of

interpretation of the Bid.

7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE:-

7.1 An EMD of Rs. 274000/- (Rupees Two Lacs Seventy Four Thousand only) and

Non-refundable Tender fee Rs. 2950/- (Rupees Two Thousand Nine Hundred

Fifty only) shall accompany with Bid. Tender fee shall be submitted through

RTGS/NEFT/online payment gateway of company’s website: www.gipcl.com(online

payment form) as per detail provided in Section-F (Annexure-J).:

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor

of Gujarat Industries Power Company Limited from any Schedule Public Sector

Bank or Schedule Private Sector Bank as per Performa of BG enclosed with this e-

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, The EMD & Tender Fee shall be submitted through RTGS/online mode of

payment by the bidders as per the details given below: -

1) Name of account holder: Gujarat Industries Power Co. Ltd.

2)BANK NAME: State Bank of India

3) BRANCH: Nani-Naroli, Taluka Mangrol, Dist. Surat. Pin code-394110

4) IFSC CODE: SBIN0013423

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of

days after the due date for submission of the bid.

7.4 The EMD of the successful bidder will be returned after payment of Security Deposit

by successful bidder.

7.5 The earnest money deposit will be refunded to the unsuccessful BIDDER as soon as

the tender is finalized and after award of LOI / Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and

EMD should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or

(ii) withdraws his tender before the validity date of the tender

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

7.9 SCHEDULE OF EMD & TENDER FEES

Address for Submission:

EMD &Tender fee and other

documents dully signed to be Chief General Manager (Thermal)

submitted in physical form on or GUJARAT INDUSTRIES POWER CO. LTD.,

before due date of closing of the (Surat Lignite Power Plant)

tender Village: Nani Naroli, Taluka: Mangrol, District: Surat.

PIN: 394 112, Gujarat.

Phone : 02629-261063 (10 lines)

8. SUBMISSION OF BIDS

(A) MODE OF SUBMISSION

The bids shall be submitted online at the https://tender.nprocure.com within the

dates specified in the NIT along with the details of tender fees, EMD in two parts as

A. Pre qualification and Techno-commercial Bid without price.

B. Price Bid with reverse auction.

B2 Reverse Auction.

Note: Tender fee and EMD shall be submitted as per NIT.

(a)Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of deviation (Annexure-F) Technical as well as commercial, if any.

3. Eligibility Criteria (Annexure-R), To be fill and forward as a part of techno

commercial bid along with all required document.

4. Qualification & experience of Supervisors

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents dully signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in

tender document

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial

7. statements i.e. profit and loss account and balance sheet duly certified by a

practicing CA will be required.

8. P.F. Number and Allotment Letter.

10. Goods & Service tax registration number/certificate copy-GSTIN.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

11. User ID for e-reverse Auction

12. To participate in e-Reverse Auction, Bidders have to create e-Auction USER

ID on www.auction.nprocure.com and it is mandatory to submit the same

along with physical Techno-commercial Bid; so that the Bidder shall be

allowed to participate in the e-Reverse Auction.

13. Annexure-G & H, Duly filled and stamped undertaking for following:

➢ Declaration Cum Undertaking for Safety Laws and Regulations Compliance

➢ Declaration for Contractual Disputes / Litigations

(B) PRICE BID WITH E-REVERSE AUCTION:-

1 . Percentage Rate Price Bid shall be submitted online only in soft form / online

through https://tender.nprocure.com.

Note: Estimate includes cost of all manpower (at prevailing minimum wage

rate), materials, supervision, equipments, vehicles, consumables, tools &

tackles, transportation, Safety, legal & statutory compliance, mobilization,

Contingency expenditure all taxes & duties (except GST) etc... Bidder shall

quote applicable GST separately in online price bid.

2. Goods & Service tax shall be paid extra (on quoting through price bid) at actual

as per prevailing rates as declared by Central Government on submission of

documentary evidence

3. The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in price, idle charges for

labour, machinery, overhead expenses etc. There will not be any

escalation/compensation to the contractor against any revision in MWR

(Minimum Wage Rates) and revision in painting materials prices.

4. Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his/her employees of corresponding

5. Contractor shall at his/her expense comply with all labour and industrial

laws and such other acts and status as may be applicable to this

contract in respect to pay etc. On account of any default in respect of all

liabilities and in case of non compliance of the above, the company can

withhold their payments till all legal liabilities are discharged.

6. Contractor shall deploy labour/workers & supervisors in sufficient numbers and

quality to ensure workmanship of the degree specified in this contract and to

the satisfaction of the Company.

7. Bidder shall have to quote their service charge on estimated cost in the

form of %age. i.e. “At Estimated Value OR %age below the estimated

value OR %age above the estimated value in online Price Bid only.

Bidder shall quote applicable GST separately in online price bid.

8. Online quoted amount by bidder shall include applicable GST. Total amount

8. Online quoted amount by bidder shall include applicable GST. Total amount

will be derived by considering bidder’s online quoted total amount with service

will be derived by considering bidder’s online quoted total amount with service

charge and quoted GST as per prevailing rates as declared by Central/State

Government. Any statutory changes in taxes & duties will be to GIPCL’s

account. In case of any reduction and/or removal of taxes, the same shall be

passed on to GIPCL.

9. The quantities shown in the SoR (Section-E) are approximate for the contract

period and may vary as per job requirement.

10. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

B2 E-REVERSE AUCTION:-

1. GIPCL reserves the right to opt for e-Reverse Auction for the subject tender at

sole discretion of GIPCL.

2. To participate in e-Reverse Auction, bidders should have registered on

nProcure’s e-Auction Portal:https://e-auction.nprocure.com by selecting

auctioneer as “Gujarat Industries Power Company Limited”.

3. For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders

(rounded to the next higher whole number) or at least 03 (three) nos. of eligible

bidders L1 to L3 (whichever is higher) will be invited.

4. Original L1 price (including GST) will be declared through nProcure’s e-Auction

Portal:https://e-auction.nprocure.com to start e-Reverse auction process and

final received lowest auction price in the value by e-Reverse auction process

will be the final L1 price.

5. Minimum decremental value for the e-Reverse auction will be set by GIPCL

prior to start of e-Reverse auction and this will be applicable during each

reverse bid hit.

6. Duration for the e-Reverse auction will be 60 Minutes with a provision of

extensions for further 15 Minutes at every single reverse bid received during

the last 05 minutes, till there is no further reverse bid entry (hit) by the

participating Bidders.

7. Evaluation of tender will be done on gross total quoted amount with GST.

8. After e-Reverse Auction process, final L1 bidder shall be decided on lowest

offered rate amongst other bidders during specified e-Reverse Auction

9. After e-Reverse Auction process, the original rate quoted by the final L1 bidder

shall be reduced proportionately based on total % reduction from their original

quoted gross price v/s price derived after e-reverse auction, keeping GST

percentage (%) rate same as originally quoted by final L1 bidder.

10. Prorata reduction will be applied in the quoted rates for all the items of SoR

after price discovery through e-Reverse Auction.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder’s with his usual signature. The name of all persons

signing the documents shall also be typed or printed below the signature on

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature

and designation of one of the authorised partners or other authorised

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or

other person or persons authorised to Bid on behalf of such

Corporation/Company. A certified copy of the board resolution/power of

attorney authorizing such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of

(v) Erasures or other changes in the Bid Documents shall be initialed by the

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

person signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission

of Bids and the expiration of the period of bid validity.

10.POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The Engineer, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may

be necessary. The Bidder will not be permitted to change the price or

substance of the Bid after the Bid has been opened.

11.EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always be

at liberty to reject or accept any Bid or Bids at his sole discretion and any action

will not be called into question and the Bidder shall have no claim in that regard

against the GIPCL.

12.OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the

case may be, in presence of Bidder's representatives whenever such a

procedure has been specified. Otherwise the tender will be opened by the

authorized officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors,

for sureties furnished by bidder, for authentication of documents

submitted and completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

is obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

13.EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest

evaluated Bid in conformity with the specifications of the tender documents.

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or before

the given date requested by the Company. If the Technical clarifications sought by

the Company do not reach the Company on or before due date, the Bid will be

13.4 The comparison of all the Bids shall be carried out with reference to the scope of

work as per the technical specification. Any deviation/omission shall be evaluated

at highest quoted price of the deviation/omission quoted by any of the Bidder. In

case a separate price (for omission) is not given by any other Bidder, a

reasonable price of the same shall be taken & the same shall be binding to the

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms to

all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

13.7 For the above referred purpose, a material deviation shall be one which:

(a) Which affects in any substantial way the scope, quality or performance

of the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with

the Bid documents, GIPCL‟s right or the Bidder‟s obligations, under the

contract, or Whose rectification would affect unfairly the competitive

position of other Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without

thereby incurring any liability to the affected Bidder or Bidders or any obligation to

inform the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non responsive and

shall be rejected at the outset & no further correspondence shall be

entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids

if such Bidder has quoted an abnormally low rate in the Bid document/price

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest quotation(

After E-reverse auction) in conformity with the requirements of the specifications

and documents contained herein, provided further that the bidder is

determined and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e- mail,

courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 02 years (24 months) from the date of actual

commencement of operation of the contract as stated in the Work Order

(“Contract Period‟).

16.2 GIPCL reserves the right to extend the Contract Period up to 03 months on the

same rates and terms and conditions without any price escalation and entering into

any new contract

16.3 The said Contract Period can be extended if mutually agreed upon by both the

parties up to One year (12 Months) and in such a case a revised work order shall

be issued at the same rates and terms & condition or at negotiated rates

acceptable by both parties i.e. the Company & the Contractor.

16.4 The basic considerations and the essence of the ‘contract’ shall be the strict

adherence to the time schedule for performing the specified ‘works’. Contractor has

to mobilize required number of manpower along with necessary tools, tackles,

16.5 GIPCL reserve the right to short close the contract any time by giving one month

notice period without assigning any reason.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled to properly complete the job in

(iii) The Contractor shall depute its own workmen/labor with proper identification

to enter the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification and

security check for all the workmen/labor engaged at the GIPCL site is done

and necessary documents regarding the same shall be submitted to the

GIPCL‟s authorized representative/officer-in-charge. Any default in complying

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

with the same or any misrepresentation regarding compliance of the same

shall compel GIPCL to initiate appropriate civil or criminal proceedings

regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like helmets, masks, gum boots, three

pair of stitched uniform every year and other necessary PPEs for properly

undertaking the operations involved under this contract. Following are also to

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand

f) Full body double harness Safety belt.

Note for safety helmet: Following brands safety helmet shall be provided by

contractor to his workmen.

SAFETY HELMET: -

Sr. No. Model Company Specifications

01 Tough Hat, HP-TH Sure Safety

03 PN 521 - Shelmet Karam

SAFETY SHOES: -

Sr. No. Name of Manufacturer Mode

01 Acme Fabrik Plast Co. SSTEELE (Strom) – Double Density

02 TRIMAX(Adjacent) – Double Density

03 Waves Waves Nile D/D

04 Favourite Safety Products FSP Nile DD

(vi) Contractor shall nominate /authorize senior experienced person in writing as

site in charge to co-ordinate with GIPCL engineer and who shall bear overall

responsibility for performance of the contract. Such person shall remain

always available at site or site office allotted to the contractor at SLPP site.

Contractor has to submit the authority letter and documentary proof for the

(vii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL‟s

Engineer In - Charge for daily entrusted job. They have to maintain daily

records dully signed for the works carried out and duly certified by Engineer-

In-Charge. The Contractor in co-ordination with the Engineer-In-Charge shall

ensure the availability of adequate manpower to carry out the job satisfactorily

on a daily basis. As per the instruction of Engineer-In-Charge they have to

allot the work and execute the same in specified time limit.

(viii) During emergency or similar situations the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the

job in time, GIPCL will execute the job through other agency at the risk and

cost of the contractor with 15% supervision charges& the same will be

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

recovered from the Contractor‟s bill.

(ix) Important Note: Whenever any of the Unit at SLPP remains under outage

due to any reason, the contractor shall mobilize sufficient work force at

site within a period of four hours from the time of intimation to the site-

in-charge or via mail to your office. Generation loss occurred due to

want of manpower as well as resources will be viewed very seriously

and will invite appropriate punitive measures as decided by competent

(x) Contractor should mobilize sufficient number of manpower and execute the

working all shifts of 08 hours with sufficient manpower. Contractor should not

continue the any manpower for more than 12 hours (08 hous+04 hours OT).

B: TOOLS & TACKLES:-

All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition. All consumable items would be in the scope of the contractor.

19. Clarification of Bidding Documents

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission of

online Bid, in writing or by E-mail at the GIPCL's mailing address

[email protected] indicated in the 'Invitation to Bids'. The GIPCL's response

(including an explanation of the query) will be sent in writing or by E-mail to all

prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and documents, all

the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt for

any meaning of any part, he shall request in writing for an interpretation/

clarification to the GIPCL or during Pre-Bid meeting. All such interpretations and

clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through RTGS (online payment) system only based on submission of required

documents like bank mandate form with original cancelled cheque.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

(a) The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

(b) The quantities given in the schedule of rates are estimated and will be made

as per actual work carried out as per the rates of work order.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

(c) The method of measurement of completed work for payment shall be in

accordance with the method of measurement specified in the price bid.

(d) No separate amount shall be payable for use of auxiliary equipment incidental

to or in day to day operation in the course of fulfillment of contractual obligation

Note: Interested bidders are requested to submit the online tender at least two

days in advance from the due date set for on line submission of bid in order to

avoid non participation of e-tender due to probable technical problem in e-tender

The quantities specified are estimated and for tendering purpose only. Payment

will be made, based on actual work done as certified by Engineer-in-charge of

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation

on ground of such alteration in scope of work. GIPCL reserves the right to operate

or increase/decrease quantities in each item or omit any item included in

Schedule of Quantity at his discretion. Contractor shall have no claim,

whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-

in-charge shall inform the fact for thereof to the CONTRACTOR and contractor

shall have no claim for any payment or compensation whatsoever on account of

any profit or advantage which he might have derived from the execution of the

work in full but which he did not derive in consequence of the full amount of the

work not having been carried out nor shall he have any claim for compensation by

reason of any change having been made in the original specifications and

instructions which shall involve any curtailment of the work as originally

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

Sr. No Description

Tender documents are available only in electronic format and same can be

01 downloaded from the website https://tender.nprocure.com and It can also be

viewed from Company’s website https://www.gipcl.com.

Price bid should be submitted online through the website

02 https://tender.nprocure.com only. No physical submission of price bid will be

entertained as it should be furnished on-line only.

Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

03 the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also for

04 (n)Code Solutions (A Division of GNFC Ltd.)

304, GNFC Infotower, Nr. Hotel Grand Bhagwati,

S G Highway, Bodakdev,

Gujarat, India.

E-mail: [email protected], [email protected],

website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in advance

from the due date set for on line submission of bid in order to avoid non-participation.

REVERSE AUCTION:

1. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://e-auction.nprocure.com that the bidder shall be allowed to participate the e-

Reverse Auction

2. E-Reverse Auction will be carried out through new e-Reverse Auction portal of (n)

Code Solution: https://e-auction.nprocure.com.

3. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b)

Minimum three (03) lowest bidders, whichever is higher, shall be invited for

participation in e-Reverse Auction through E-reverse auction platform.

4. As per the tender conditions, L1 value will be declared to start e-Reverse Auction

and final reduction in this value by e-Reverse Auction process will be the final L1

5. Decrement value considered for reverse auction will be 0.50 % of quoted value of L1

bidder with GST OR 1Lakh whichever is lower.

6. Duration for the e-Reverse Auction shall be 60 Minutes with extension of 15 Minutes

at every single reverse bid received during the last 5 Minutes, till there is no further

reverse bid entry by the participating Bidders.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

7. After e-Reverse Auction process, L1 bidder shall be decided on lowest rate quoted

during e-Reverse Auction

8. Post e-Reverse auction, Reduction in prices will be distributed proportionately on

9. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing / submission of online bid/ clarification or if training is

required for participating in online e-reverse bidding, then the Bidder can contact the

following office for assistance or training:

(n)Code Solutions (A Division of GNFC Ltd.)

304, GNFC Infotower, Nr. Hotel Grand Bhagwati,

S G Highway, Bodakdev,

Gujarat, India.

E-mail: [email protected], [email protected],

website: https://tender.nprocure.com

Bidder may visit https://tender.nprocure.com/faqs for information regarding e tendering

registration process.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall

be required to furnish a Performance Bank Guarantee (PBG)/Contract security

deposit in favor of Gujarat Industries Power Company Limited for guarantee

amount at 10% of the “Annual Contract Price” excluding GST from all

Nationalized Banks or Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank,

IndusInd Bank, RBL Bank, DCB Bank, Federal Bank, Bandhan Bank and

Standard Chartered Bank in the format attached in SECTION-F(ANNEXURE-B),

and it shall guarantee the faithful performance of the 'Contract' in accordance

with the terms and conditions specified in these documents and specifications.

Contract security deposit shall be submitted strictly within twenty one days from

the date of LoI or work order, whichever is earlier.The guarantee shall be valid up

to retention period of three months from the contract completion date. The

Guarantee amount shall be payable to the Company in Bidder's home currency

without any condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) & retention money

(Cash Security deposit) will be returned to the Vendor/Contractor without any

interest at the end of the „Retention Period' after completion of contract and on

fulfilling contractual obligations throughout the retention period. However, any

delay in submission of initial SD will result in equivalent late release of entire SD

after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security.

2. PENALTY, RECOVERY & INCENTIVE CLAUSE

2.1 RECOVERY CLAUSE

• In case of any damage of equipment/machinery due to negligence of contractor or

any other reasons attributed to contractor the decision of Engineer-in-charge

regarding the amount of recovery shall be final and binding subject to a maximum

of 10% of contract value. Recovery will be affected from the monthly bills and/or

retention money/security deposit.

• If the contractor fails to execute the work as per directions of Engineer (I/c) within

the time frame given in work order and as per day to day instructions by Engineer-

in-charge, GIPCL shall get the work done by third party at the risk & cost of the

contractor with 10% additional overhead charges of GIPCL, plus applicable GST

as per extant GST laws & other taxes & duties as per applicable extant laws.

2.2 RPENALTY CLAUSE

Following penalty clause will be applicable.

Stone received at bunker grills of all

1 four units Measured on monthly basis Rs.1000/MT

Stone received after bunker grill of all

2 four units Rs.2500/incidence

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

3 Deployment of less Man-power than Additional 20% of item rate on pro rate

. required basis

4 Total penalty due to above all clauses Maximum 10 % of the total contract

. shall be value in annual bases.

Deployment of less Man-power than Pro-rata Deduction

required (Recovery) from item rate

2.3 INCENTIVE FOR REMOVING STONE

Incentive shall be given for stone removed from the system on monthly basis.

The quantum of stone removed shall be measured in metric ton and is done by

our civil department and their measured quantity is final for incentive. Previous

month stone quantity is considered for Incentive for removing stone in RA Bill

process. The Incentive shall be,

1) Up to 300MT NIL

4) Above 400 MT Rs.200/MT

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor

shall pay all such claims within 15 days of claim failing which the same shall be

deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule

and in case contractor fail to complete the job, GIPCL shall recover from his bill,

Security Deposit and / or whatsoever for expenses incurred to complete the job

with additional 15% overhead charges.

In case if contractor‟s services are not found satisfactory with respect to

mobilization, time bound completion of work, workmanship & safety (OHSAS

policy of GIPCL) then GIPCL has right to terminate the contract at any time by

giving him 15 days advance notice without assigning any reason and will make

the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of

the acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

FAILURE & TERMINATION

IfVthe CONTRACTOR after receipt of written notice from the GIPCL/ENGINEER

requiring compliance, with such further drawings and / or the GIPCL

/ENGINEER instructions fails within seven days to comply with the

same, the GIPCL/ENGINEER may employ and pay other agencies to

execute any such work whatsoever as may be necessary to give effect

thereto and all costs incurred in connection therewith shall be recoverable from

the CONTRACTOR by the GIPCL on a certificate by the GIPCL/ENGINEER

as a debt or may be deducted by him from any money due or to become due

to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources

and equipments as per directions of GIPCL / ENGINEER within the time frame

given and/or violating the GIPCL‟s safety rules & regulations, ENGINEER/

GIPCL shall get the work done by third party at the risk & cost of the

CONTRACTOR with additional 15% overhead charges of GIPCL and all costs

incurred in connection therewith shall be recoverable from the

CONTRACTOR by the GIPCL/ENGINEER as a debt or may be deducted

by him from any money due or to become due to the CONTRACTOR

In case if contractor‟s services are not found satisfactory with respect to

mobilization, time bound material evacuation, workmanship & safety (OHSAS

policy of GIPCL) then GIPCL has rights to terminate the contract at any time

by giving you 15 days advance notice without assigning any reason and will

make the alternate arrangement at cost and risk of the Contractor.

SETTLEMENT OF DISPUTES

a Any disputes or difference of opinion between parties arising out of the contract

. to the extent possible shall be settled amicably between the parties. If

amicable settlement cannot be reached all the disputed issues shall be

resolved through arbitration before a Sole Arbitrator appointed by Managing

Director, GIPCL according to the provisions of The Arbitration & Conciliation

Act, 1996. The place of arbitration shall be at Surat/Vadodara or any other

place within state of Gujarat as may be mutually agreed by the parties in

consultation with the tribunal.

b In appointment of the Sole Arbitrator, if the dispute claim is up to a sum of Rs.

. 25/- Lac, a person having a position equivalent to a Retired District Judge

shall be appointed; for the claim higher than Rs. 25/- Lac and up to Rs.

100/- Lac, the same shall be referred to a Retired High Court Judge and for a

claim exceeding Rs. 100/- Lac, the same shall be referred to a Retired Supreme

c Work under the contract shall be continued by the contractor during

. arbitration proceedings unless GIPCL shall order suspension thereof or any

part thereof in writing or unless the matter in such work cannot possibly be

continued unless the decision of the Arbitration proceedings is obtained.

INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or

specification, the decision of C h i e f General Manager (THERMAL) - GIPCL

will be final and binding on the contractor.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his

workmen/employees, staff applicable under the Employee Compensation Act

or any amendment thereof as also insurance cover for third party liability. The

contractor shall keep the GIPCL indemnified from all liabilities arising out of his

action in pursuance of this contract. The E. C. Policy should be obtained from

Surat Jurisdiction and shall be assigned to GIPCL. EC policy should cover the

specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

workers as per clause no. 35 herein under.

9. STATUTORY REQUIREMENTS

A. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules, orders

and notifications whether central or state or local as applicable to him or to this contract

from time to time. These Acts/Rules include without limitation of the followings.

1. Contractor shall be solely responsible and shall fully comply with all the provisions of

all the labor laws applicable such as the Minimum Wages Act, 1948, Contract Labor

(Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act

Employees Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute

Act 1947, Workmen Compensation Act 1923, Payment of Gratuity 1972, Interstate

Migrant Workmen Act 1979, Equal Remuneration Act with Rules, Order and

Notifications issued/made there under from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future

applicable to the contractor from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical and

Canteen facilities and other statutory privileges and facilities to his personnel as per

law/rules/regulations and orders of the Central Government, State Government,

Local Authorities or other authorities as are in force from time to time. All

employees of the Contractor shall be employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority under

the Contract Labor (Regulation & Abolition) Act-1970 at the time of execution of the

contract covering all his employees working at SLPP site and furnish the same

failing which GIPCL may terminate the contract at its sole discretion.

2.3 The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident &

Miscellaneous Provisions Act, 1972 and remit contributions in respect of the

employees employed by him at SLPP Site to the P.F office concerned every month

failing which GIPCL will recover from the outstanding payment to the contractor

from GIPCL.PF code of Gujarat region should be taken.

2.4 The Contractor shall maintain all records/registers required to be maintained by him

under various labor laws mentioned above and produce the same before the

Statutory Authorities whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as the Contract Labour (Regulation & Abolition) Act-1970,

Employees Provident Fund Act etc. Under intimation to HR&Admn.Dept.

2.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

2.7 The Contractor shall be responsible for payment of overtime wages to his workmen,

if any, in case they are required to work beyond the prescribed hours under law as

per applicable rates.

2.8 The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at SLPP. The contractor shall indemnify the company against

any liability due to any work injury or accident to any of its employees.

2.9 The Contractor shall in the event any of his workmen / employee sustains any injury

or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act,

2.10If any of the persons engaged by the Contractor misbehave with any of the officials

or the Company or commit any misconduct with regard to the property of the

Company or suffer from any serious communicable disease, the Contractor shall

replace them immediately.

2.11The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the contractor. The Security deposit will be released to the

contractor at the end of the contractual tenure subject to an undertaking by the

contractor that in the event any of his workmen or the heirs of workmen puts up a

claim for recovery of money due to him from the contractor before the appropriate

authority under the I.D.Act 1947 or under any other labor laws or for compensation

under the Workmen’s Compensation Act, 1923 and the appropriate authority has

given a direction for making payment the contractor will meet the same or indemnify

GIPCL if in the event GIPCL pays it as Principal Employer.

2.13The contractor shall make payment of wages to his employees on fixed date within

the period specified under the applicable Law, in presence of representative of the

company. He will submit a true copy of wage sheet, attendance register and P.F.

remitted challans on monthly basis to HR&A dept. for verification and record.

2.14The Contractor shall provide Safety items / kits to his employees such as safety

shoes, goggles, ear plugs, hand gloves, safety belts etc., if any, required under the

2.15The contractor shall conduct pre-induction and periodic medical checkup of his

workmen as per applicable laws.

2.16.The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labour laws of Government and

other statutory laws as applicable.

2.17The contractor should register himself under the Contract Labour Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy of

registration certificate and should possess the same from the date of

commencement of work, failing which the contract is liable to be cancelled. The

E.C. Policy copy should be submitted to the GIPCL before commencement of the

work and Labour License should be obtained within one week from the date of issue

of Form-V. Contractor should apply for Form-V immediately after receipt of LOI. A

copy of Labour License shall be submitted to GIPCL, HR&A department.

2.18Contractor shall have to insure his workmen / supervisors etc. under Group

Insurance scheme.

2.19The Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of 'Wages Act', Minimum Wages Act', Provident Fund

Act, All Labour Laws Act in respect of employees engaged by him for the work and

shall have to maintain necessary records. In case any amount becomes due to be

payable by him to his employees or to the Government under the above rules,

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

regulation, Acts, GIPCL reserves the right to recover the same from the running bill

of the contract.

2.20Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

2.21Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

2.22All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

2.23The list is indicative in nature and not an exhaustive one. Any amendment/

alteration/notifications or addition to the existing law or a new statute shall

automatically and immediately become applicable.

2.24Annual Health Check Up: As per statutory requirement, Contractor has to inform

workmen deployed at site for annual health check up as per schedule prepared by

HR&A department.

B.LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the provisions of

Contract Labour Act, 1970 and maintain necessary records and registers under the said

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one week time, from

the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within the

premises of the GIPCL and carry match box / lighter or any other explosive and /or

inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws

6. Contractor shall issue an appointment order to each casual labourer stating therein the

nature of job to be performed by him and fix time for which the concerned labourers are

likely to be deployed. Contractor shall also issue a temporary identity card specifying the

period for which the laboure has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability not

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment of the

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL

shall get the work done by third party at the risk and cost of contractor.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of „Wages Act‟, Minimum Wages Act‟, Provident

Fund Act, Payment of Bonus Act, Labor Law Act, maternity benefit act in respect of

employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his employees or

to the Government under the above rules, regulation, Acts.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the

employee's compensation act. GIPCL shall not be liable for any compensation

due to accident, death or injury to any of contractor‟s workmen or any third party

due to negligence, act or omission on your part.

General area lighting will be provided by GIPCL. However work area specific lighting

should be arranged by contractor

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during the

pendency of the contract. Any violation of any rules and regulations will entail

immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Deptt. Safety Deptt. will check the certificates and if found

okay, then only materials will be allowed to enter inside the plant. Material inward

gate pass will be made only after certification from Safety Deptt. Security Deptt. will

inform to Safety Deptt., as & when such tools and tackles brought at the gate for

making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Deptt. Safety Deptt will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

15. GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that his

workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr Model Company Specifications

01. Tough Hat, HP-TH Sure Safety IS : 2925 – 1984, ANSI / ISEA Z89.1-2009

03. PN 521 –Shelmet Karam

Sr Model Company Specifications

SSTEELE (Strom) – Double Density

01. Acme Fabrikplast Co.

TRIMAX(Adjacent) – Double Density

02. Acme Fabrikplast Co.

03. Worktoes Warren Worktoes - Warren Plus

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots, full

body safety uniform and belts, safety net etc. shall be issued and used as per the job

requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor will procure

safety shoes & safety helmet from a reputed company with at least 12 months‟ guarantee

and shall produce the guarantee certificate and IS standard certificate to the safety

department. Contractor should purchase safety shoes of reputed brands. Safety shoes

will be issued every year. IS certificate and guarantee certificate must be obtained from

the vendor and submitted to the Safety department. Safety shoes should be heat, water,

oil and chemical resistant, having an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as per

work requirement. Contractor should ensure that their workers are wearing Safety helmet,

safety shoes, dust mask, goggles, ear plug etc. at all times when they are at work

throughout the contract period. The contractor has to maintain the PPE issue register with

signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help and

treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the same

with 25% overhead charges of GIPCL.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

9. All lifting tools and tackles shall be duly certified by competent person in conformity with

the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted every

year before using such tools and tackles. In case of purchase of new lifting tools and

tackles, form no. 10 as per the said rules shall be submitted before they are taken into

use. All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable condition. All

lifting tools & tackles and equipment shall be tested as per statutory requirements and

valid test certificates are available. Winches, hoists and cranes shall be operated by

experienced persons only

10. The Contractor shall nominate one Safety Officer for supervising the daily job/ shutdown

jobs for observing and maintaining the safety aspects at site. He is solely responsible for

any safety measures during work. He has to ensure that all the workmen working at site

are equipped with essential PPE‟s and proper safety arrangement is made at the SLPP

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-

shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for

inspection with all above statutory test certificate before using at site for any work. They

should use all tools and tackles only after certification by GIPCL representative/safety

12. When working at height, working on ceiling or roof covered with fragile materials, full body

harness safety belt, ladders and crawling boards shall be used to prevent accident.

Further, during working on height, contractor should arrange proper scaffolding of still

pipes, safety net, full body safety belt, fall arrestor system etc. Advice and instructions of

engineer in charge/ safety in charge shall be strictly complied with in this regard. All

necessary safety precautions shall be taken by the contractor to prevent accident and

personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch, on

DA cylinders and on O2 cylinder. Cylinder caps also required for handling the cylinders at

the work at height area. Gas cylinders shall be transferred through gas cylinder trolley

only with cylinder cap and stored up right (vertical) position only. All gas cylinders shall be

hydro tested / certified as per gas cylinder rules 2004. Gas cylinders shall be stored,

handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles‟ PUC to be tested as

per Government approved RTO guidelines. All Vehicles must be parked in Parking space

designated by GIPCL. If any vehicle is found inside the plant premises other than the

parking area such vehicles shall be handed over to Security dept. and their entry shall be

cancelled for movement inside the plant premises with immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be checked

by the electrical engineer of the contractors regularly, every six month at least and report

to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets to

prevent falling and spreading of sparks and hot material on and around the work area.

Contractor will procure and use such items. ELCB / RCCB shall be provided with rating of

9-30 milli ampere on welding machine and all portable power tools.

17. 24V AC lighting to be used for portable lighting / hand lamp.

18. Extension boards shall be standard industrial boards with male / female sockets.

19. All cables, wires shall be in good conditions and without joints and cut marks and shall be

terminated with plugs and applicable insert pins.

20. Electrical related work shall be carried out through qualified & experienced electrician only

21. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets to

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

prevent falling and spreading of sparks and hot material on and around the work area.

Contractor will procure and use such items

22. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form (S-

II) and near miss report within time limit as specified in forms, if any accident, Incident,

near miss occurred while working at SLPP site.

23. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site in-charge of the contractor will act as a

safety officer and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any kind of

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor‟s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. Qualified and experienced safety supervisor and electricians, as applicable, shall be

available round the clock.

24. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

25. Electrical Safety:

➢ All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO)

of 30mA rating.

➢ Bidder should ensure periodic checking of ELCB provided in their electrical

➢ Bidder should ensure that there should not be any joint in the power supply cable of

any machine. All cables should be in good condition with no bare insulation or frayed

➢ Any power supply switchboard/extension boards brought by Bidder should have

ELCB of 30mA rating and it should have sockets along with 3-pin plug

➢ Any type of cable brought by Bidder should not have any joint and should be of

sufficient capacity for the respective job.

➢ Bidder to bring their own 24V rating portable hand lamps along with cable of

(apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

➢ Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per

requirement of job/contract) , extension boards, cables to draw supply from nearest

➢ Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

➢ Bidder to ensure healthiness of their electrical equipment whenever brought to

GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

➢ Bidder to ensure - All portable electric apparatus shall be regularly examined, tested

and maintained to ensure that the apparatus and leads are in good order.

➢ Only three-core cable shall be used for single phase operated tools with the third

core connected to earth.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

➢ Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

➢ All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

➢ The earthing arrangements should be properly made with earthing clamps or a

bolted terminal while using any welding machine

➢ Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

➢ Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any welding

➢ GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder to supply the required cable between GIPCL power

supply point to equipment brought by Bidder for the specified job. Further, if Bidder’s

equipment requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply

from GIPCL 3-ph 3 wire supply system by incorporating sufficient capacity

transformer. Like for hydro jet cleaning system, mixer machine, induction heating

machine, SR machine etc., GIPCL will provide 3-ph 3 wire power supply.

➢ Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as 63Amp.

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine / apparatus shall be seized by GIPCL.

26. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards / Guidelines as

per practices. The list provided below is an indicative list to explain the principles behind

safety practice. If the contract workmen fail to comply with safety standards as per category A,

B & C below, penalty shall be levied on the contractor as per the table mentioned below:

Category Classificatio Examples / Cases Penalty

A n PPEs Working without Rs. 100 /-

Related helmet, shoes, safety per instant.

belt, gloves etc.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

Failure to adhere to HSE

guidelines/plans, careless • Rs. 500 /-

attitude in material per instant.

Machine being used with

damaged machine guard, • After three

unsafe electrical work - incidence, Per

workout plug top/improper incidence Rs.

electrical joints/cables lying 2500/-

on ground, electrical

equipment working without

proper earthing, machine

being used without

will disqualify

machine guard, Welding

machine without ELCB /

RCCB of proper rating,

participation in

Gas cylinder without test

certificate, Cylinder cap,

B NRV / Flash back arrester,

WI Related with

Cylinder trolley etc.

Unsafe working practices

at height more than

Working without permit or

th permit conditions like

hot work, height work etc.

as applicable, lifting tools

and tackles being used

without third party

inspection certificates in

form no. 9/10 as per

Factory Act – 1948 etc..

entry gate pass

Breach of safe practices by

C a particular person After two

repeatedly for three times. suspensions his

Penalty so levied against the contractors and company employees will be used during

the observation of National Safety Day.

The contractor, workmen following good safety practices in

their work area continuously will be rewarded / honored on

National safety day.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

16. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL‟s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the

GIPCL/Engineer/ GIPCL‟s Representative may reject such plant, materials,

work or workmanship and shall notify the CONTRACTOR promptly, stating his

reasons. The CONTRACTOR shall then promptly make good the defect and

ensure that the rejected item complies with the Contract. If Contractor failed to

rectify the rejected work or workmanship, GIPCL/Engineer reserves the right

to deduct or withhold amount against rejected work or Workmanship.

CONTRACTOR shall not entitle for any claim or release of hold payment until

rectify the defect up to satisfactory of GIPCL. If Contractor failed to rectify any

such defective work or workmanship, GIPCL reserve the right to rectify at risk

and cost of the CONTRACTOR and deducted by the GIPCL from any

amount due, or to become due, to the CONTRACTOR‟s dues.

If the GIPCL/Engineer/GIPCL‟s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms

and conditions. If such rejection and retesting cause the GIPCL additional costs for

the traveling and lodging costs of GIPCL/Engineer‟s personal for attending the

retest, such costs shall be recoverable from the CONTRACTOR by the GIPCL

and may be deducted by the GIPCL from any amount due, or to become due, to

the CONTRACTOR.

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, vehicles, tractors, etc… to execute the

contract are in the scope of the contractor. The contractor should ensure that

tools& equipments are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for

defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute full time independent experienced site-in-charge

/independent site supervisor / s at site. They shall co-ordinate with GIPCL engineer

and shall bear overall responsibility of contract including joint certification, billing etc.

Such person shall function from site office of contractor at SLPP.

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

department‟s Engineer-in-charge on daily basis and report daily observations, tool-box

talk records etc. The work shall not be allowed without deploying safety supervisor and

a penalty equal to Rs.1,000/- per day absent of safety supervisor shall be levied from

f. Contractor shall strictly follow the existing work permit system of the GIPCL and

any future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor

has to submit labour license(if applicable) and PF account number to the

Engineer-in-charge before start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

case of delay of work without any valid reason, the GIPCL reserves the rights to

carry out the work by deploying other agencies at the risk & cost of contractor with

additional 10% overhead charges plus applicable GST as per GST laws & other taxes

& duties as per applicable extant laws.

i. Contractor shall mobilize the resources as per need within the period of Twenty

four hours. If the contractor fails to mobilize sufficient resources to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of the

contractor with additional 10% overhead charges plus applicable GST as per GST

laws & other taxes & duties as per applicable extant laws.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within fifteen days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract and

any agreed extensions thereafter and shall not be subject to any escalation except

statutory variation in Minimum wages, idle charges for labor, machinery, overhead

expenses etc… due to any reason whatsoever. No price escalation / idle charges

shall be entertained due to delay in work on unavailability of work front, non-issue

of work permit, holding of work permit for any reason, unavailability of contractor’s

supervisor, unavailability of contractor’s safety supervisor, violation of safety rules,

unsafe act by any of contractor’s worker, negligence & ignorance of safety &

quality instructions of GIPCL Engineer-in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to

avoid hazards. Contractor shall arrange all standard adequate healthy safety PPEs

like but not limited to approved quality safety shoes& safety helmets, standard dust

masks, safety goggles, etc… as required and shall use exclusively under this

contract for all the time during working at specified locations failing which, the

Engineer-in-charge may hold the work and will take necessary action including

penalty as decided. If the contractor repeatedly violates safety rules/regulations

(more than three successive incidents), Engineer-in-charge may take necessary

action against the contractor, including appropriate financial penalty (Maximum of

Rs.2500/- per incident per man-day and as per clause no.15) and/or termination of

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall

ensure that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer in charge for PTW (Permit to

work)work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective

item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006. If your organization

is registered under the Act, please specify the category i.e., Micro Enterprise,

Small Enterprise or Medium Enterprise under which it is registered and kindly attach a

copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of

the respective State Government. It is to be noted that large scale industries and

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

trading firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2018 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these global

standards. Contractor shall be required to observe these standards while working

with GIPCL. Contractor should ensure that his workmen/labour work in accordance

u. GIPCL shall impart safety training to the stone picking workmen in phased manner,

considering their working and relevant safety aspects / use of safety PPEs pertaining

to it. Contractor shall instruct the workman for attending these training sessions, as

and when informed by GIPCL’s Engineer In-charge.

v. All laws, rules, regulations, notifications, etc. stated in this tender document, as

amended from time to time shall be applicable. Where applicable self-certified

true copies of the required documents to be furnished, unless stated otherwise

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charges of the works with adequate experience jobs of

this nature and with the prior approval of the GIPCL / ENGINEER. Such in-

charge shall be constantly in attendance at the site during working hours. During

CONTRACTOR‟S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR‟S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing.

Any directions, instructions or notices given by the ENGINEER / GIPCL to him,

shall be deemed to have been given to the CONTRACTOR. The representative of

the CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials

and proceed with the work as required for speedy execution.

None of the CONTRACTOR‟S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the

GIPCL / ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades, and

the GIPCL shall be at liberty to object to and require the CONTRACTOR to

remove any person employed by the CONTRACTOR in or about execution of

works who in the opinion of the ENGINEER misconducts himself or is incompetent or

negligent in the proper performance of his duties and all such persons shall not again

be employed upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY

All loose materials, wastage, packing materials, empty paint drums, cut pieces or other

matter of an offensive nature shall not be deposited on the surface ,but shall at once be

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

carted away by the CONTRACTOR to some pit or place provided by him away from the

site of work and approved by local authorities.

As a part of the work included I this contract ,the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works & remove scaffolding material

to the extent directed .He shall tear down and dispose of all temporary works, shall

remove or grade, to the extent directed. all plant ,equipment, shall satisfactorily dispose

of all rubbish resulting from the operation under this contract and shall do all work

necessary to restore the territory embraced within the site of his operations to at least as

good order and conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the

a.Electricity & water at nearest available one point. Further distribution to

be done by contractor at their cost.

b. Quarter(s) for supervisor/ Site in charge on chargeable basis in GIPCL’s

Township at discretion of GIPCL if available. Food on chargeable basis at

GIPCL ‘s Industrial Canteen as available. If not available ,contractor to make

his own arrangement for lodging and boarding locally or as appropriate at his

c. Workshop facility as available at site only. However contractor may visit the

workshop to ensure the existing facility .For the facility other than available

,Contractor has to carry out job outside at their own cost Place for site office.

d. First aid facilities as available on chargeable basis. if not available contractor to

make his own arrangement for the same locally or appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the plant site.

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed on daily basis, the contractor shall take the

certification form GIPCL engineer regarding daily work carried out in line

with the tender and as per GIPCL engineer instructions, this daily

certification of measurement of work shall be the basis of processing your

b. Contractor should maintain one computer with printer for keeping daily

records and maintain the data.

c. Inspection of work will be done by Engineer in Charge or his authorized

representative. If the work is not found satisfactory engineer in charge

reserves the right to take suitable action.

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed

in whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in

advance and due communication thereof shall be made to the Management.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE

PREMISES OR BEYOND THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for

sum of Rs. 01/-Lakh to all his workmen/labour deployed at GIPCL-SLPP site for

the accident taking place anywhere outside the Company premises or at any

place when outside the Company premises anywhere in any capacity and in

whatsoever may be the manner.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the

other Party in writing of such conditions and the performance shall be suspended as

per mutual agreement.

For the purposes of this clause, „Force Majeure‟ means an event beyond the

control of the Party and not foreseeable by the Party and shall include events of

floods, explosions, riots, wars, hurricane, epidemics, any other Act of God,

quarantine restrictions, terrorism, government actions and provided always that

such acts result in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall

comply with and implement such direction or order whether passed at the time of

award of contract or during the pendency of contract. Further, the Contractor shall

indemnify the GIPCL against all consequences arising and affecting GIPCL owing to

the compliance of the orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same. Where any portion of the

General Condition of Contract is repugnant to or at variance with any provisions of the

Special Condition of Contract, then unless a different intention appears, the provision

of the Special Conditions of Contract shall prevail to the extent of such repugnancy of

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

Followings will be in the detail scope of work of the contractor:

1) Deployment of manpower for removal of stones, boulders, foreign materials, very

large size of lignite and tramp metal from running conveyor belts at different

locations i.e. BCN-M1A, S/R out plant machine boom conveyor, BCN-M2A, BCN-

M3A, BCN M7, BCN M4, ELHS S/R machine boom conveyor, BCN 2C, BCN

6A & BCN 6B as requirement of plant operation (deployed manpower shall be

allowed to trip the belt o n l y to remove large size of stones/lignite and

foreign materials from the system).

2) Stones, boulders, foreign materials removed from both conveyor and bunker grill

to be cleared from gallery and bunker grill on daily basis or as directed by engineer-

3) Contractor should deploy Supervisor / safety sergeant in all three shifts, which

shall be responsible for availability of adequate manpower and their safe

execution of the job during shift, including proper use of personal protective

equipment by all the personnel being deployed.

4) Contractor to designate a person as a site supervisor to look after and coordinate

the daily activities. The supervisor shall report to concerned engineer of GIPCL

and get the job certified on daily/shift basis. The daily reports duly certified by

GIPCL engineer shall be submitted along with the monthly bill and the payment

shall be made on the basis of the same.

5) Stone pickers can be deployed in other areas if felt necessary at the direction of

engineer-in-charge.

6) Work shall be executed strictly as per the instructions of engineer-in-charge

and as per the requirement of GIPCL.

General scope of work:-

1. All tools and plants and consumables shall be in the scope of contractor.

2. During monsoon period if manpower is idle than, all the manpower shall be

utilized for chute chock up removal at LHS.

3. Contractor shall make their own arrangement for transportation of manpower

1.1 SPECIFIC REQUIREMENT

a. Contractor should deploy sufficient manpower for the work.

b. The Government of India has enacted the Micro, Small and Medium

Enterprises Development Act, 2006 (the “Act”) and the Act has come into

force from October 2, 2006. The Bidder shall confirm whether your

organization is registered under the Micro, Small and Medium Enterprises

Development Act, 2006. If your organization is registered under the Act,

please specify the category i.e., Micro Enterprise, Small Enterprise or Medium

Enterprise under which it is registered and kindly attach a copy of your

registration certificate.

c. The Bidder shall provide details of registration along with copy of the

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

registration certificate issued by the District Industries Centre/Department of

Industries, etc of the respective State Government. It is to be noted that

large scale industries and trading firms have been excluded from the purview

d. Communication equipment like mobile phone is to be provided to all

responsible persons like site in charge, supervisors. Any change in

communication mode/number is to be intimated in writing to engineer in

e. One nos. s vehicle is to be kept separately for s t o n e p i c k e r s

m o v e m e n t as per tender guideline.

f. Contractor should mobilize all resources for efficient & smooth execution of

contract within 15 days from the date of issue of Letter of Intent.

g. GIPCL is an ISO 9001, ISO 14001, ISO 45001 & ISO 50001certified

company, and GIPCL gives extreme importance to maintain these global standards.

Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen work in accordance with them.

1.2 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying

additional force within four hour notice period failing which GIPCL reserves the

right to carry out this work by engaging other party. The expenditure occurred due to

such situations, the Contractor will be held responsible & the same will be

recovered from the Contractor‟s monthly bill / any other pending bills along with

15% overhead charges. For repetitive failure of such work for more than two

incidents, GIPCL reserve the right to terminate the entire contract by forfeiting all

pending dues, Security Deposit & other retention money, if any, after giving

days notice to the contractor & this will be binding to the contractor.

1.3 MOBILIZATION AND EXECUTION

After issue of LOI/ Work order, contractor has to mobilize all resources within 15 days

1.4 TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the separate running invoices in duplicate every month for

Rate Contract for Picking of Stones & foreign materials from running belt

conveyors of Lignite Handling System in respect of the work performed or completed

during the month along with the documents as hereinafter provided. On receipt of the

invoice complete in all respects and with all the said documents, the payment in

respect of the same shall be made within 21 days of such receipt of a complete

invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

(ii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority

(to be furnished only once).

(b) Citing the GST Registration no. And the date of issue of

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of

GST of previous month/quarter, as may be applicable as & when

demanded by GIPCL/Owner/company.

(e) The Bidder shall inform the Owner in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(iii) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools

& tackles, equipments, vehicles etc at site. The Contractor shall also furnish

the checklist as per ANNEXURE-E enclosed with the Section-F of tender

document along with the RA bill of respective month.

(iv) The contractor along with monthly RA Bill shall submit copy of P.F. Challan,

Xerox copies of wages register of previous month, Xerox copies of

attendance sheet of respective month & copy of ECR statement indicating

the employee and employer's P.F contribution of previous month with respect

of employees employed by him for the contract at GIPCL site.

(v) The Contractor shall submit his Final Bill within a period of three months of the

expiration or earlier termination of the contract or any extensions that may be

granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for any

work item after expiration of period of three months.

(vi) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to

have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of

the Final Bill on any account and GIPCL shall stand absolved of all its

liabilities in respect of any such claims not raised by the Contractor in his Final

B. Payment Terms: -

➢ The rates shall be valid for a period of two years of the Contract Period The

contractor shall raise the RA BILL invoices in duplicate every month in respect of

the work performed or completed during the month along with the documents as

hereinafter provided. On receipt of the invoice complete in all respects and with all

the said documents, the payment in respect of the same shall be made within

days of such receipt of a complete invoice as per the following terms of payment:

➢ 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

➢ In case, Vendor/Supplier require payment earlier than stipulated time limit, then

GIPCL may levy early payment charges at prevailing standard lending rate of

SBI (1-year MCLR) + 2% for remaining period of agreed credit time limit.

However, GIPCL reserves the right to accept/reject early payment request. This

will not be applicable for any retention charges as per contractual condition.

C. Validity and Uniformity of Rates: -

Rates will remain firm throughout the contract period or any extension thereof. There

will not be any escalation/compensation to the contractor against any revision in

MWR (Minimum Wage Rate).

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

1.5 SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill:-

Shift certification sheet along with joint record of work done in the form of joint

inspection report duly signed by authorized representative of contractor and

GIPCL Engineer.

The bill will not be entertained without submission of above documents.

1.6 SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each RA bill of work carried out along with following

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, etc… along wage certificate pertaining to

respective bill period.

(ii) Notarized Indemnity Bond as per Performa, in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa, after releasing final bill

Bill submitted without any of the above documents shall not be processed for

1.7 MEASUREMENT& DAILY REPORTS

The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill payment

shall be released based on the certified reports of the works.

1.8 GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at

variance with any provisions of the special conditions of contract, then unless a

different intention appears, the provision of the special conditions of contract shall

prevail to the extent of such repugnancy of variance.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

SCHEDULE OF QUANTITIES & SoR

Sr.No. Location Quantity SoR Rate Amount (Rs.)

for Two without GST

1 BCN M1A TAILEND 2193 2766.4132

3 BCN M2A TAILEND 2193 2074.8099

5 BCN M7 TAILEND 2193 2766.4132

6 BCN M4 GALLERY 2193 2074.8099

Gross amount with GST

TOTAL contract value for two year without GST in Rs. 3,64,00,464 /-

Total contract value for two year with GST@18% is Rs. 4,29,52,548 /-

(Rupees Four Crore Twenty-nine Lakhs Fifty Two Thousand Five

Hundred Forty Eight Only)

My rates are as under at estimated value

_______ %age above the estimated value

_______ %age below the estimated value

Note: The rates shall include all labour cost, equipments, supervision, consumables, tools, tackles, all taxes &

duties (including GST).The applicable GST (Currently 18 %) shall be paid at actual Subject to submission of

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY

SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO:

RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred to as

“The Company / Owner” which expressions shall unless repugnant to the subject

or context includes its legal representatives, successors and assigns) has entered

into a contract with M/s. ………………………………../ has placed a purchase

order on M/s………………………….(hereinafter referred to as “Contractor(s) /

Seller(s)” which expression shall unless repugnant to the subject or context

includes their legal representatives, successors and assigns )

for…………………………….on the terms and conditions as set out inter alia, in

the Company‟s contract No./ P.O.No.…………..date …………and various

documents forming part thereof hereinafter referred to as the

“said contract” which expression include all amendments, modifications

and / or variations thereto and whereas the Contractor(s) / Seller(s) has

agreed for due execution of the entire contract and guarantees its performance

including any parts executed through any other agencies / subcontractors

AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a bank

for ….% (……….percent) of the total value of the “said contract” against due and

faithful performance of the “said contract” including performance

guarantee obligations of the contractor(s) / seller(s) for execution / supplies made

under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this

guarantee without any demur merely on a demand from the Company stating that

in the opinion of the Company, which is final & binding, the amount claimed

is due by reason of default made by the Contractor(s)/ Seller(s) in performing any

of the terms & conditions of the said Contract including defect liability obligations,

in fulfilling the performance guarantee obligation or loss or damage caused to or

would be caused to or suffered by the Company by reason of any breach by the

said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any

such demand made on the Bank by the owner shall be conclusive as regards the

amount due and payable by the Bank under this guarantee. However, our liability

under this guarantee shall be restricted to

Rs……..(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not withstanding

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

any dispute or disputes raised by the contractor(s) / Seller(s) in any suit or

proceeding pending before any office, court or tribunal relating thereto our liability

under this present guarantee being absolute and unequivocal. The payment so

made by us under this bond shall be a valid discharge of our liability for

payment there under. Our liability to pay is not dependent or conditional on the

owner proceeding against the Contractor(s)/ Seller (s).

4. The guarantee herein contained shall n o t be determined or affected or

suspended by the liquidation or winding up, dissolution orchange of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all respect

and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company

Limited (GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at

liberty, without the Bank’s consent and without affecting in any manner the Bank’s

obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company

Limited (GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any

other security held by Gujarat Industries Power Company Limited (GIPCL) to secure

the performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to

discharge the Bank from liability hereunder, shall have any effect and the Bank

hereby waives any right it may have to apply such law, so that in all respects its liability

hereunder shall be irrevocable and, except as stated herein, unconditional in all

8. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the OWNER/PURCHASER

and further agrees that if this guarantee is extended for a period as mutually agreed

between bidder & owner/purchaser, the guarantee shall be valid for a period so

extended provided that a written request for such extension is received before the

expiry of validity of guarantee.

9. We ……………Bank further agree with the Company that the company shall have

the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said

Contract(s)/ Order(s) or to extend the time of performance by the said Contractor(s)

Seller(s) from time to time or to postpone for any time or from time to time any of

the powers exercisable by the Company against the said Contractor(s)/ Seller(s)

and to forbear or enforce any of the terms and conditions relating to the said

Contract(s)/ Order(s) and we shall not be relieved from our liability by reason of

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

any such variation, or extension being granted to the said Contractor (s) /

Seller(s) or for any forbearance, act or omission on the part of the Company

or any indulgence by the Company to the said Contractor(s)/ Seller(s) or by any

such matter or thing whatsoever which under the law relating to sureties would, but

for this provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless

a demand or claim under this Guarantee is made on us within three months from

the date of expiry we shall be discharged from all the liabilities under this

Corporate Seal of the Bank By its constitutional Attorney

Signature of duly Authorized

person on behalf of the Bank

With Seal & Signature code

Bidder shall submit BG from below mentioned banks only. Banks other than below mentioned list

are not Allowed.

• All Nationalized Banks • Axis Bank • ICICI Bank • HDFC Bank • Kotak Mahindra Bank •

IndusInd Bank • RBL Bank • DCB Bank • Federal Bank • Bandhan Bank • Standard Chartered

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s. Gujarat Industries Power Company Limited having its Corporate

Office at PO: RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

called “The Company Owner” which expression shall unless repugnant to the subject

or context includes its legal representatives, successors and assigns) has issued

tender paper vide its Tender No……………………………………………for ----------------

-----------------(hereinafter called “the said tender”) to M/s.

…………………………… (hereinafter called the said Tenderer(s)” which expression

shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender, the

tenderer shall submit a Bank guarantee for Rs.…………. (Rupees…. only)

towards earnest money in lieu of cash.

2. We…………………………………………………………Bank having its branch office at

do hereby undertake to pay the amount due and payable under this guarantee

without any demur, merely on a demand from the Company stating that in the opinion

of the company which is final and binding, the amount claimed is due because of any

withdrawal of the tender or any material alteration to the

tender after the opening of the tender by way of any loss or damage caused to or

would be caused or suffered by the Company by reason of any breach by the said

tenderer(s) of any of the terms and conditions contained in the said tender or failure

to accept the letter of Intent Agreement or thatthe amount covered under this

Guarantee is forfeited. Any such demand made on the Bank by the owner shall be

conclusive as regards the amount due and payable by the Bank under this guarantee,

However, our liability under this guarantee shall be restricted to an amount not

exceeding Rs………………. (Rupees………………. only).

3. We undertake to pay to the Company any money so demanded not withstanding any

dispute or disputes raised by the tenderer (s) in any suit or proceeding pending

before any office, court or tribunal relating thereto our liability under this present

guarantee being absolute and unequivocal. The payment so made by us under this

bond shall be a valid discharge of our liability for payment there under. Our liability to

pay is not dependent or conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by

the liquidation or winding up, dissolution or change of constitution or insolvency of the

said tenderer(s) but shall in all respect and for all purposes be binding and operative

until payment of all money due or liabilities under the said contract(s) / Order(s) are

5. The Bank further unconditionally agrees with Gujarat Industries Power Company

Limited (GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at

liberty, without the Bank’s consent and without affecting in any manner the Bank’s

obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.agrik

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and conditions of the

6. This guarantee shall be in addition to and not in substitution or in derogation of any

other security held by Gujarat Industries Power Company Limited (GIPCL) to secure

the performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to

discharge the Bank from liability hereunder, shall have any effect and the Bank

hereby waives any right it may have to apply such law, so that in all respects its

liability hereunder shall be irrevocable and, except as stated herein, unconditional in

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or till

all the dues of the company under or by virtue of the said tender have been fully paid

and its claims satisfied or discharged or till a duly authorized officer of the company

certifies that the terms and conditions of the said tender have been fully and properly

carried out by the said tenderer (s) and accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and without

affecting this guarantee to postpone for any time or from time to time the exercise of

any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs……… (Rupees…………only) and shall remain in force till……… (Date to be filled

up shall be 180 days from the date of submission of Bid).

Date………. ………………………… Bank

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Bidder shall submit BG from below mentioned banks only. Banks other than below mentioned list

are not Allowed.

• All Nationalized Banks • Axis Bank • ICICI Bank • HDFC Bank • Kotak Mahindra Bank •

IndusInd Bank • RBL Bank • DCB Bank • Federal Bank • Bandhan Bank • Standard Chartered

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

PERFORMA CERTIFICATE

(No claim, No arbitration)

Chief General Manager (SLPP)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept this,

and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works

for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements

of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We hereby indemnify GIPCL from any disputes arising in future related to

payment of labours, Provident Fund, etc.. and confirm that all liabilities of settlements of

disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

TOOLS AND TACKLES TO BE PROVIDED BY CONTRACTOR

All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition. All consumable items would be in the scope of the contractor.

Sr.No. Description Nos.

2 Plastic bags for stone As per requirements

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

GUJARAT INDUSTRIES POWER COMPANY LIMITED

(Surat Lignite Power Plant)

SCHEDULE OF DEVIATION

All the deviations from the general and special conditions of contract shall be filled by

BIDDER clause by clause in this schedule.

Sr. SECTION CLAUSE NO AS PER TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from

GIPCL’s General/ Special Conditions of this enquiry. The bidder further confirms that in

the events any other data and information presented in the BIDDER’s proposal and

accompanying documents are at variance with specific requirements laid out in the

GIPCL’s General /Special Conditions, then the latter shall govern and will be binding on

the BIDDER for quoted price.

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

(To be submitted on Company’s Letter Head)

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm,

agree and undertake that all the Statutory and Safety Laws and Regulations of the applicable

Authority/ies shall be strictly followed for all types of works at the site during the period of the

Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory of the Bidder

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm

that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations for the last three ( 03) years. There are no ongoing/pending legal matter(s)

with any of the Govt. of Gujarat Undertakings / GoG supported Companies, including

Please Tick ( )

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings /organizations for the

last three (03) years.

Please Tick ( )

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement

in this regard shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory of the Bidder

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

Authorized Signatory of the Bidder

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of EMD/SD, Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section. Can be

seen in below screenshot)

3. After clicking the link the new page will open. On this page, No need to enter User Name and

Password. Directly click on “Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be self

explanatory. It is desired that all the information may be filled correctly so that the payment

made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and then

proceed. E.g. some information like Party code is not available to vendor or GST No. not

available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will be

appreciated that regular vendors may obtain the party code from Materials Deptt. or Concerned

Person, so that the vendor can be identified. The same party code may be used for future

transactions also.

After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared with

Concerned Person of GIPCL.

Important Note: Please note that for making online payment through the above gateway, the

charges* as below will be applicable, which has to be borne by Vendor/Party making the

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide information

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

CERTIFICATE OF COMPLIANCE BY CONTRACTOR

(To be submitted with each monthly bill on letter head along with labour compliance records)

of.........................to.......................... at Gujarat Industries Power Company Limited – Surat

Lignite Power Plant, Nani Naroli. I undertake to be bound by all the provisions of the

Contract Labour (Regulation & Abolition) Act 1970 and the Contract Labour (Regulation &

Abolition) Rules 1972, The Employees’ Provident Funds and Miscellaneous Provisions

Act 1952, Minimum Wages Act 1948, Payment of Wages Act 1936 and Payment of Bonus

Act 1965 and all other applicable labour laws in so far as the provisions are applicable to

me in respect of the employment of contract labour by me for the month of

Authorized Signature with Stamp

Place: Nani Naroli

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

GUJARAT INDUSTRIES POWER COMPANY LIMITED

PO: RANOLI, DIST: BARODA –

Reference PO No. Date:

Integrity Pact No.: Contract Period:

To create an environment where Business Confidence is built through best business

practices and is fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the benefit of stakeholder, society and the nation.

GIPCL’S COMMITMENT PARTY’S COMMITMENT

Not to bring pressure / recommendation

To maintain the highest ethical standards in

from outside GIPCL to influence its

business and professions

Not to use intimidation, threat, inducement

To ensure maximum transparency to the

or pressure of any kind on GIPCL or any of

satisfaction of all stakeholders.

it's employees.

To fulfill the terms of agreement / contract and to

To be prompt and reasonable in fulfilling the

consider objectively the viewpoints of other

contract, agreement and legal obligations.

To ensure regular and timely release of To provide goods and / or services timely

payments for works done/services provided as per agreed quality and specifications.

To ensure that no improper demand is made by To maintain the general discipline in our

employees or by anyone on our behalf. dealings and transactions.

To give maximum possible assistance to all the

To be truthful and honest in furnishing

Vendors / Suppliers / Service Provider and others

to enable them to complete the works in time.

Not to divulge to others any information,

To provide all necessary information to suppliers

business details about GIPCL made

/contractors relating to contract / job to facilitate

available during the course of business

them to complete the contract / job successfully

relationship without the written consent of

To ensure that no hurdles are caused to vendors Not to enter into cartel / understanding

/ suppliers / contractors in execution of whether formal or informal so as to

agreement / contract / work. influence the price.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

Document submitted for Pre-Qualification

Sr. Qualification Document Remarks

No. criteria No. Reference no.

Surat Lignite Power Plant – 4X125 MW, Unit # I to IV: Tender for “Biennial Rate Contract for Picking of Stones

& foreign materials from running belt conveyors of Lignite Handling System for two years of contract period

CERTIFICATE OF COMPLIANCE BY CONTRACTOR

(To be submitted with each monthly bill on letter head along with labour compliance records)

of.........................to.......................... at Gujarat Industries Power Company Limited – Surat

Lignite Power Plant, Nani Naroli. I undertake to be bound by all the provisions of the

Contract Labour (Regulation & Abolition) Act 1970 and the Contract Labour (Regulation &

Abolition) Rules 1972, The Employees’ Provident Funds and Miscellaneous Provisions

Act 1952, Minimum Wages Act 1948, Payment of Wages Act 1936 and Payment of Bonus

Act 1965 and all other applicable labour laws in so far as the provisions are applicable to

me in respect of the employment of contract labour by me for the month of

Authorized Signature with Stamp

Place: Nani Naroli