BI-ANNUAL RATE CONTRACT OF PROVIDING SECURITY, VIGILANCE & FIRE SERVICES AT GIPCL-BARODA PLANT FOR A PERIOD OF TWO YEARS

Estimated cost of Tender as per SOR

(Rupees Two Crore Fourteen Lakhs Twelve

Thousand Four Hundred Thirty nine and

Paise Sixty four only)

On or before due date 15.04.2026 during office

Submission of EMD, Tender fee and

hours at Gujarat Industries Power Company

other supporting documents for

Limited. P.O. Ranoli, Dist: Baroda

Technical Bid in physical form.

It is prerequisite and necessary for all prospective bidders to visit the GIPCL-Baroda

site location after downloading the tender copy from website: https://www.nprocure.com or

https://gipcl.nprocure.com or www.gipcl.com to understand the actual working conditions,

compliance related to Labour, safety etc. before submitting their offer either, failing which,

any consequential liabilities arising will be to bidder’s account.

1. Amendment / corrigendum of the tender document, forms, schedules, etc. may be done

any time by the GIPCL during the period of publication of tender in the website. The Bidders

are required to visit the website regularly till the last date & time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any reason

3. The Bidders are required to quote the rate strictly as per the schedule of quantities & rates

and conditions mentioned in the tender document, adhering to scope of work, General

terms & conditions and special conditions of contract as well.

4. The Bidders are required to submit their Bids online only through the website

https://www.nprocure.com

5. The EMD & other supporting documents are to be submitted in physical form only at

the following address:

GENERAL MANAGER (M&C)

Gujarat Industries Power Company Limited

P.O. Ranoli-391350,

Dist: Baroda (Gujarat)

Phone Nos.: (Direct) 2234252, EPABX (0265) 2232768, 2232213,

Extn: 4252, E-Mail: purchase @gipcl.com

PLEASE NOTE TH AT PHYSICAL COPY OF ALL THE ABOVE DOCUMETS

SHOULD REACH TO GIPCL LATEST BY 1 7.30 PM ON DUE DATE OF TENDER .

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named Company/GIPCL), is a

Premier Power Utility in the State of Gujarat with an installed capacity of 1184.4 MW comprising of

various conventional and renewable projects. GIPCL commissioned its first power project; a

MW gas based combined cycle power plant in 1992 at Vadodara. It expanded its capacity 165 MW

Naptha and gas based Combined Cycle Power Plant at Vadodara in

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located at Village:

Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. It commissioned 5 MW solar power station

at SLPP in 2012. Also, GIPCL has commissioned 1MWp Distributed Solar Power Projects at two

locations in Gujarat viz. at Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol,

Dist.: Surat. GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as

a 75 MW Solar Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.: Patan. GIPCL

has also successfully commissioned 112.4 MW wind farms at different location of Gujarat.

The Company has commissioned the 100 MW Solar Project at the Raghanesda Solar Park,

Banaskantha, Gujarat on 10.08.2021. The Company has also been allotted land for development

of a 2375 MW Renewable Energy

The Company intends to award Bi-Annual Rate Contract for Security, Vigilance and Fire services

for a period of Two years for its BARODA PLANT and is therefore inviting open tenders online

through www.nprocure.com from experienced & resourceful contractors.

2. SCOPE OF WORK

2.1 The scope of work entails providing comprehensive security, vigilance, and fire safety

services at GIPCL-Baroda Plant , Gujarat. The services include security operations,

vigilance, firefighting, and the management of security apparatus, with a primary focus on

ensuring overall security and fire safety services.

2.2 The Contractor will be responsible for all functions related to security, vigilance, and

firefighting, as well as any additional duties deemed necessary to enhance the safety and

security of the site. The area of services may increase or decrease to any extent depending

on the changing requirements of the project.

2.3 The Contractor must provide 24/7 security services as directed by the GIPCL (Gujarat

Industries Power Company Limited) officials. In the event of any shortage in the number of

security guards, it is the Contractor’s responsibility to promptly replenish the required

security personnel, ensuring that no site or post is left unattended at any time. The

Contractor acknowledges that the total number of security staff may vary based on different

factors, and they will be required to adjust the manpower accordingly, as directed by GIPCL

management with a 24-hour notice.

2.4 The Contractor must quote for both the minimum and maximum number of security

personnel they can provide on demand within 24 hours, ensuring they can meet GIPCL’s

security needs as required.

2.5 Please refer the detailed scope of work given in Section D.

(a) The bid submitted by the bidder not covering the total scope of work and services as

detailed out in the tender document shall be liable for rejection.

(b) Quantum of job mentioned against all items in the price bid are indicative only & may

vary as per site requirement & not to be construed as maximum or guaranteed quantity.

The quantities shown in the price bid are approximate quantities for the contract period

and they may vary as per job requirements.

(c) All the miscellaneous activities pertaining to specific work to be executed for satisfactory

performance is in the scope of contractor in his quoted rates.

3.1 The day to day inspection for the work regarding Security, Vigilance and Fire services shall

be done by the GIPCL's Authorized Officer at site.

3.2 The Bidder's representative will visit to the GIPCL's premises every day to check the

performance of Security, Vigilance and Fire services.

3.3 The Bidder's senior Executive shall visit periodically to the GIPCL premises and note down

the problems reported by the GIPCL’s Authorized Officer and resolve the same within

stipulated time.

4. PLANT VISIT:

4.1 It is perquisite and necessary for all interested Bidders to visit the Site/plant after

downloading the tender copy to understand the actual working conditions, compliance

related to labour, safety etc. before submitting their offer. Failing which, any consequential

liabilities arising will be to Bidder’s account. The Bidders shall examine the Site of work and

its surroundings at his own responsibility. The Bidders shall collect information that may be

necessary for preparing the bid and entering into a contract. All costs and liabilities arising

out of the Site visit shall be at Bidder’s account.

4.2 The Bidder is deemed to have examined and understood the tender document, obtained

his own information in all matters whatsoever that might affect the carrying out the works

expressly mentioned or works which may have to be carried out to fulfil his contractual

obligation within the scheduled rates and to have satisfied himself to the sufficiency for his

4.3 The submission of tender by a Bidder implies that he has visited the Site and read these

instructions, conditions of the contract etc. and has himself aware of the scope, nature of

works & specifications of the works to be done, General & Special Terms and Condition.

GIPCL will not, therefore after acceptance of Bidder’s rate, pay any extra charges for any

other reason in case the Bidder is found later on to have misjudged the Site conditions.

4.4 Any error in description or quantity or omission in the contract document shall not vitiate the

contract or release the Bidder from executing the work comprised in the contract according

to scope of works, magnitude of the works, requirement of materials, equipment, tools&

tackles, workforce, etc. Bidder has to complete the work in accordance with the contract

documents irrespective of any defects, omissions or errors that may be found in the contract

4.5 BIDDER shall inspect the Site, examine and obtain all information required and satisfy

himself regarding matters such as access to Site, communication, transport, working

condition including constraint of work place, confined area, quantum of dusting, running

equipment, importance of work, round the clock working conditions, safety requirements,

associated risks, right of way, high flood level in River, flow of water during monsoon/dry

season in the River/Nallah, the type and number of equipment and facilities required for the

satisfactory completion of work, the quantity of various items of the work, the availability of

manpower at Site, availability and rates of material, local working conditions, uncertainties

of weather, obstructions and hindrances that may arise, etc which may affect the work or

cost thereof, before submission of his Bid. Ignorance of Site conditions shall not be

accepted by GIPCL as basis for any claim for compensation. The submission of a Bid by

the Bidder will be construed as evidence that such an examination was made. Any later

claims / disputes in regard to rates quoted shall not be entertained or considered by the

4.6 The rates quoted by Bidder shall be based on his own knowledge and judgment of the

conditions and hazards involved and shall not be based on any representations of the

employee(s) of the company.

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further proceeding.

5.1 Bidder should possess minimum Three years of experience during last five years in similar

nature job in power plants / process industries/ Renewable Parks/Corporate Parks/Industrial

Parks. Bidder shall submit necessary evidence for the same like attested copies of work

orders /work completion certificates from clients where the work was completed. The work

completion certificate shall comprise of Order value & Executed value. Bidders should have

executed the work directly. The work executed as a sub-Bidder or subletting agency shall

not be taken in to consideration.

5.2 Bidder should produce evidence of having experience of successfully completed similar

works as defined hereunder during last five years ending on last day of the month previous

to the one in which tender is invited, satisfactory progress of ongoing works etc. secured

from clients along with self-attested copies of documentary evidence preferably photo

copies of work experience. The experience should be either of the following:

One similar completed/executed work each costing not less than the amount equal to Rs.

Lacs excluding GST.

Two similar completed/executed works each costing not less than the amount equal to Rs. 43 Lacs

Three similar completed/executed works each costing not less than the amount equal to Rs.

Lacs excluding GST.

Bidder should specifically mention fulfilling of above criteria in his offer along with details of work

orders & work completion/execution certificates issued by clients.

5.3 Tender fee: The Tender Fee of Rs. 2950.00/- Rupees Two thousand Nine Hundred and

Fifty only) shall be accompanied in form of RTGS.

5.4 EMD: The EMD of Rs. 1,61,000/- (Rupees One Lakh Sixty-one Thousand only) shall be

accompanied in the form of DD/RTGS or Bank Guarantee given by Bank as described in

subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards registration

of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & sealed on each & every page shall be

submitted. GIPCL may verify the documents, experience certificates issued by concern

authority. After opening of technical Bid, if any required attested documents are found

missing in the Technical Bid submitted by the Bidder, the tender inviting authority may

inform to that Bidder by E-mail to submit the missing required documents within stipulated

time limit. If Bidder/Bidders fail to submit them within stipulated time, their Bid will be

declared technically disqualified and no further correspondence will be entertained.

5.7 Bidder should have average annual turnover of Rs.38 lacs for each of last three financial.

Year FY 2024-25,2023-24,2022-23. Bidder shall furnish annual audited financial statement

duly certified by a qualified Chartered Accountant for the last three financial years to

demonstrate the financial healthiness of the company. The Balance Sheet and Profit & Loss

Account must be in the name of the company. Any type of MOU for this purpose will not be

Note: In case, the annual turnover is less than the statutory guideline which does not require audit,

the Bidder shall submit the turnover certificate from a Chartered Accountant.

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), & GST

registration number. Copies of the same shall be submitted.

5.9 The net worth of the Bidder should be positive as evidenced from audited accounts of last

financial year.

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/Bidder shall be considered unless otherwise

specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped or

banned from dealing in the past by any Govt, of Gujarat Undertakings / Depts. / Authorities

and Govt. of Gujarat supported companies / undertakings / organizations, Bid of that party

may be liable to be rejected. Bidder agrees and undertakes to accept decision of GIPCL in

this regard as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Bidder shall have to submit

“Declaration for Contractual Litigations” as amended in Annexure / Form attached.

The Bidder should have minimum 10 ex-servicemen working under their payroll. A proof in

this regard should be produced, along with technical bid. Before awarding the contract, it

will be ensured that the agency is having the capacity to post required ex-serviceman for

security duties. Work Order & performance certificates from 3 different clients where more

than 15 ESM guards have been provided should be furnished.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety

Laws and Regulations” as amended in Annexure / Form attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the preceding

Three (3) years, Bid of that party will be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regard as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the Bid is/are

found to be false, incorrect at any time in future, then the Contract awarded to that

Bidder / Bidder shall be liable to be terminated forthwith without any notice /

correspondence and Bidder agrees and undertakes to accept decision of GIPCL in

this regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further, Performance /

Security Deposit will also be liable to be forfeited. Any dues to GIPCL from the Bidder

/ Bidder shall be recovered from the pending bills or any other dues payable to the

Bidder / Bidder, if any or otherwise through any other recourse available under the

The Bidder shall submit all the evidences, documents, attested copies of work orders &

work completion certificates etc. as a proof with EMD &Tender Fee and also provide the

requisite details online for meeting the prequalification requirements. GIPCL will verify the

experience, performance, capability & strength of Bidders, independently for executing the

job. GIPCL may visit the Site & consult the owner of the industry/property where similar job

is executed by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders shall only be

considered for further evaluation.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid

exchanged by the Bidder and the Company, shall be written in the English language. Any printed

literature furnished by the Bidder, written in another language shall be accompanied by an English

translation for the purpose of interpretation of the Bid.

7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

7.1 An EMD of Rs. 1,61,000/- (Rupees One Lakh Sixty-one Thousand only) and Non-

refundable Tender fee Rs. 2950/- shall accompany with Bid. Tender fee shall be

submitted through on-line mode only while EMD shall be submitted through RTGS / on line

mode/ in the form of a crossed bank Demand Draft in favor of Gujarat Industries Power Co.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor of

Gujarat Industries Power Company Limited from any Schedule Public Sector Bank or

Schedule Private Sector Bank as per Performa of BG enclosed with this e-tender under

Bank for EMD DD Payable at :

Bank Name- Indian Overseas Bank

Branch- Jawahar Nagar

IFSC Code- IOBA0000473

Beneficiary Name- Gujarat Industries Power Company Limited

Also, EMD & Tender Fee may be submitted through online payment gateway of company’s

website: www.gipcl.com (online Payment Form) as per detail provided in Section-F

(Annexure-D) herein under.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of 180 days after

the due date for submission of the bid.

7.4 The EMD of the successful Bidder will be returned after payment of Security Deposit by

successful Bidder.

7.5 The earnest money deposit will be refunded to the unsuccessful Bidder as soon as the

tender is finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and EMD

should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the Bidder (i) withdraws his tender after acceptance or (ii)

withdraws his tender before the validity date of the tender.

7.9 Schedule of EMD & Tender Fees

EMD & Tender fee and other Address for Submission:

documents dully signed to be General Manager (M&C)

submitted in physical form on or Gujarat Industries Power Company Limited

before due date of closing of the PO Ranoli, Vadodara

tender Phone No (0265) 2232768, 2232213,

E-Mail: [email protected]

The envelope shall be clearly marked with “Tender Documents for “Bi-Annual Rate Contract Of

Providing Security, Vigilance & Fire Services At GIPCL-BARODA PLANT..”

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the e-portal system within the dates specified in the NIT along

with the details of Tender Fee, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with Techno commercial

deviations, if any, shall accompany the bid. The following Information shall be provided in the

techno commercial bid:

I. Qualification and experience of Site in-charge. (If applicable)

II. Schedule of deviation (Annexure-G) Technical as well as commercial, if any.

III. Qualification & experience of Field Supervisors/Field Officers.

The following supporting documents shall also be submitted along with EMD & Tender Fee in

i The tender documents duly signed in all pages without price bid along with techno-

commercial deviations, if any.

ii Proof of experience meeting the minimum eligibility criteria as mentioned in tender

iii Performance certificate issued by clients.

iv Previous work order copies.

v Details of present work order (if any)

vi Turn over for the last three years, audited annual accounts/financial statements i.e.

profit and loss account and balance sheet duly certified by a practicing CA will be

vii P.F Number and Allotment Letter.

viii PAN Number.

ix Goods & Service tax registration number/certificate copy.

x e-Auction USER ID generated on nProcure website-

https://eauction.nprocure.com.

1. Price Bid shall be submitted only in soft form through e- portal system.

2. Note: Estimate includes cost of all manpower, supervision, equipments, vehicles,

consumables, tools & tackles, transportation, Safety statutory compliance, mobilization

3. Goods & Service tax shall be paid extra at actual as per prevailing rates as declared by

Central Government on submission of documentary evidence.

4. Bidder shall have to quote the rates in the form of %age. i.e. “At Estimated Value OR

______%age above the estimated value.” Negative %age will be considered at par with

SoR Value only.

5. If two or more bidders who have quoted at par with SoR Value, then overall lowest bidder

will be considered on the basis of higher net worth of year Financial Year 2024-25.

6. The quantities shown in the price Bid are approximate for the contract period and may

vary as per job requirement.

7. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of business of the

person or persons submitting the Bid and must be signed and sealed by the Bidder with his

usual signature. The name of all persons signing the documents shall also be typed or

printed below the signature on each page.

(ii) Bid by a consortium/joint deed of undertaking of company/partnership firm must be

furnished with full names of all partners and be signed with the partnership name, followed

by the signature and designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such partner or

representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other person or

persons authorized to Bid on behalf of such Corporation/Company. A certified copy of the

board resolution/power of attorney authorizing such partner or representative shall also be

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialled by the person signing

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a) The Bidder may modify or withdraw the bid prior to the deadline prescribed for submission

b) No Bid shall be modified subsequent to the deadline for submission of Bids.

c) No Bid shall be withdrawn in the interval between the deadline for submission of Bids and

the expiration of the period of bid validity.

10.POLICY FOR BIDS UNDER CONSIDERATION

a) Bid shall be deemed to be under consideration immediately after opening of the bid and till

official intimation of award/rejection made by the Company to the Bidders.

b) While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company. The

Officer in-charge, if necessary, will obtain clarifications on the Bids by requesting for such

information from any or all the Bidders, in writing as may be necessary. The Bidder will not

be permitted to change the price or substance of the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a) The Bid should be kept valid for acceptance for a period of one hundred and eighty (180)

calendar days from the last date of submission of Bids.

b) The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim, against the

Company for rejection of his Bid. The Company shall always be at liberty to reject or accept

any Bid or Bids at his sole discretion and any action will not be called into question and the

Bidder shall have no claim in that regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may be, in

presence of Bidder's representatives whenever such a procedure has been specified.

Otherwise the tender will be opened by the authorized officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties furnished by

Bidder, for authentication of documents submitted and completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

will be corrected & will be binding to the Bidders.

b) If there is a discrepancy between the Total Bid Amount and the sum of total prices,

the sum of total prices shall prevail and the Total Bid Amount will be corrected & will

be binding to the Bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest evaluated

Bid in conformity with the specifications of the tender documents.\

13.2 The Technical Bids will be examined for minor matters regarding qualification of bids.

Subsequent to correspondence with the respective Bidders, the decision of Tender

Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be presented to the

Company through e-mail or in a sealed envelope on or before the given date requested by

the Company. If the Technical clarifications sought by the Company do not reach the

Company on or before due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope of work as

per the technical specification. Any deviation/omission shall be evaluated at highest quoted

price of the deviation/omission quoted by any of the Bidder. In case a separate price (for

omission) is not given by any other Bidder, a reasonable price of the same shall be taken &

the same shall be binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The loading

shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms to all the

terms, conditions and specifications of the Bid documents without any material deviation or

13.7 For the above referred purpose, a ‘material deviation’ shall be one:

a) Which affects in any substantial way the scope, quality or performance of the contract, or

b) Which limits in any substantial way and in a manner inconsistent with the Bid documents,

GIPCL’s right or the Bidder’s obligations, under the contract, or

c) Whose rectification would affect unfairly the competitive position of other Bidders presenting

substantially responsive bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process and

reject all Bids at any time prior to award of contract, without thereby incurring any liability to

the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

regarding the same.

14.2 Any Tender without EMD and/or Tender fee will be treated as non-responsive and shall be

rejected at the outset & no further correspondence shall be entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if such Bidder

has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that Bidder whose quotation has been determined to be

substantially responsive and evaluated as the lowest quotation in conformity with the

requirements of the specifications and documents contained herein, provided further that

the Bidder is determined and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful Bidder shall be intimated of his selection through the Letter of Intent or Letter

of Award/ Work Order which shall be sent to him through e-mail, courier, fax or registered

15.3 GIPCL reserves the right to cancel/short close the contract during the contract period

without assigning any reason.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 02 years from the date of actual commencement of

operation of the contract as stated in the Work Order.

16.2 GIPCL reserves the right to extend the Contract Period up to 3 months on the same rates

and terms and conditions without any price escalation and without entering into any new

16.3 The said Contract Period can be extended if mutually agreed upon by both the parties up to

one year and in such a case a revised work order shall be issued at the same rates and

terms & condition or at negotiated rates acceptable by both parties i.e. the Company & the

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract to any

other party or agency.

18. CONTRACTOR’S OBLIGATIONS Please refer the detailed scope of work given in

Section D for the Contractor’s obligations

19. CLARIFICATION OF BIDDING DOCUMENTS

If a Bidder requires further information or clarification in the Bidding Documents, may notify the

Company before one week of last date of submission of online Bid, in writing or by Email at the

GIPCL's mailing address [email protected] as indicated in the 'Invitation to Bids'.

The GIPCL's response (including an explanation of the query) will be sent in writing or by E-mail

to all prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence to the

time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS & SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the conditions

and matters work wise & cost wise. If any Bidder finds any discrepancies or omissions in the

specifications and documents or is in doubt for any meaning of any part, he shall request in writing

for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through

cheque/RTGS only.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

The schedule of rates shall be read in conjunction with Instructions to Bidders, General conditions

of contract, Special conditions of contract and Technical specifications.

Note: Interested Bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non-

participation of e-tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will be made,

based on actual work done as certified by security in charge of GIPCL.

Quantities of individual items may be revised during the course of contract period based on site

requirement. Contractor shall not be entitled for any compensation on ground of such alteration in

scope of work. GIPCL reserves the right to operate or increase/decrease quantities in each item or

omit any item included in Schedule of Quantity at his discretion. Contractor shall have no claim,

whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried out the

whole/part of the work as specified in the tender, the security in charge shall inform the fact for

thereof to the CONTRACTOR and contractor shall have no claim for any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from the execution

of the work in full but which he did not derive in consequence of the full amount of the work not

having been carried out nor shall he have any claim for compensation by reason of any change

having been made in the original specifications and instructions which shall involve any curtailment

of the work as originally contemplated.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1. Tender documents are available only in electronic format and same can be downloaded

from the website https://tender.nprocure.com and https://gipcl.nprocure.com and It can also

be viewed from Company’s website www.gipcl.com .

2. Price bid should be submitted online through the website https://gipcl.nprocure.com only.

No physical submission of price bid will be entertained as it should be furnished on-line

3. Bidders who wish to participate in online tenders will have to procure / should have legally

valid Digital Certificate (Class III) as per Information Technology Act-2000, using which they

can sign their electronic bids. Bidders can procure the same from any of the license

certifying Authority of India or can contact (n)code solutions- a division of GNFC Limited,

who are licensed Certifying Authority by Government of India

4. All bids should be digitally signed. The Bidders are required to contact at the below

mentioned address for detailed training on on-line tendering and also for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Infotower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected]

Interested Bidders are requested to submit the online tender at least two days in advance from

the due date set for on line submission of bid in order to avoid non-participation.

REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform

after opening of the Price Bid depending on quoted price of various bidders.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible Bidders

(rounded to the next higher whole number) from the total bids received OR (b)

Minimum three (03) lowest Bidders, whichever is higher, shall be invited for

participation in e-Reverse Auction through n-procure platform.

3) Opening Price, Detrimental value and duration for the e-Reverse Auction shall be

informed to the qualified Bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 Bidder shall be decided on Lowest Total

Contract Price.

5) Quotations below SoR value shall not be considered.

6) In case bidding below SoR in e-reverse auction, the vendor will be evaluated at SoR

only. In case of more than 1 Bidder quoting at SoR/at same price, the financial

networth of preceding financial years will be the criteria for deciding merit order.

7) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://eauction.nprocure.com that the Bidder shall be allowed to participate the

eReverse Auction.

8) In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required

9) for participating in online e-reverse bidding, then the Bidder can contact the following

10) for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

E-mail: [email protected]

Bidder may visit https://tender.nprocure.com/html/faq.asp for information regarding e

tendering registration process.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/PERFORMANCE BANK GUARANTEE:

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be required to

furnish a Contract Security Deposit in favour of Gujarat Industries Power Company Limited,

Baroda as per the format given by GIPCL, for guarantee amount equivalent to 10% (Ten) of the

annualized contract value (excluding GST) from any bank listed in format of bank guarantee and

it shall guarantee the faithful Performance of the 'Contract' in accordance with the terms and

conditions specified in these documents and specifications. Contract security deposit shall be

submitted strictly within fifteen days from the date of LOI or work order, whichever is earlier. The

guarantee shall be valid up to retention period of three months from the contract completion date.

The Guarantee amount shall be payable to the Company in Bidder's home currency without any

condition whatsoever.

The security deposit will be returned to the Vendor / Contractor without any interest at the end of

the ‘Retention Period' after completion of contract and on fulfilling contractual obligations

throughout the retention period. However, any delay in submission of security deposit (SD) will

result in equivalent late release of entire SD after guarantee period.

In case if any liabilities arising out of this contract to GIPCL due to the default on the part of the

bidder in carrying our various job / functions, the same will be deducted while refunding the security

2. RECOVERY CLAUSE:

(i) In case of any damage of equipment / machinery due to negligence of contractor or any

other reasons attributed to contractor the decision of GIPCL officer-in-charge regarding the

amount of recovery shall be final and binding subject to a maximum of 10% of contract

value. Recovery will be affected from the monthly bills and / or retention money / security

(ii) If the contractor fails to execute the work as per directions of GIPCL officer-in charge within

the time frame given in work order and as per day to day instructions by GIPCL officer-in

charge, GIPCL shall get the work done by third party at the risk & cost of the contractor with

15% additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE:

All costs, charges or expenses that GIPCL may have paid, for which, under the contract the

contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all such claims within

15 days of claim failing which the same shall be deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and in case

contractor fail to complete the job, GIPCL shall recover from his bill, Security Deposit and / or

whatsoever for expenses incurred to complete the job with additional 10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to mobilization, time bound

completion of work, workmanship & safety (OHSAS policy of GIPCL) etc then GIPCL has right to

terminate the contract at any time by giving him 15 days advance notice without assigning any

reason and will make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after giving

days advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements of the

iv. Contractor has neglected or failed persistently to observe or perform any of the acts, matters

or things, which as per the contract are to be observed and performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of job.

viii. GIPCL reserves the right to terminate the contract without giving any reason whatsoever

and forfeit the PBG

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ Security In-charge requiring

compliance, with such further drawings and / or the GIPCL /Security In-charge instructions fails

within seven days to comply with the same, the GIPCL / Security In-charge may employ and pay

other agencies to execute any such work whatsoever as may be necessary to give effect thereto

and all costs incurred in connection therewith shall be recoverable from the CONTRACTOR by the

GIPCL on a certificate by the GIPCL/ Security In-charge as a debt or may be deducted by him from

any money due or to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and equipment as per

directions of GIPCL / Security In-charge within the time frame given and/or violating the GIPCL’s

safety rules & regulations, Security In-charge / GIPCL shall get the work done by third party at the

risk & cost of the CONTRACTOR with additional 10% overhead charges of GIPCL and all costs

incurred in connection therewith shall be recoverable from the CONTRACTOR by the GIPCL /

security incharge as a debt or may be deducted by him from any money due or to become due to

the CONTRACTOR.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to the extent

possible shall be settled amicably between the parties. If amicable settlement cannot be

reached all the disputed issues shall be resolved through arbitration before a Sole Arbitrator

appointed by Managing Director, GIPCL according to the provisions of The Arbitration &

Conciliation Act-1996, as amended from time to time. The place of arbitration shall be at

b. Work under the contract shall be continued by the Bidder during arbitration proceedings

unless GIPCL shall order suspension thereof or any part thereof in writing or unless the

matter in such work cannot possibly be continued unless the decision of the Arbitration

proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Head of Management (HOM)-GIPCL will be final and binding on the Bidder.

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff

applicable under the Employee Compensation Act 1923 or any amendment thereof as also

insurance cover for third party liability. The Contractor shall keep the GIPCL indemnified

from all liabilities arising out of his action in pursuance of this contract. The E. C. Policy

should be obtained from Baroda/Surat Jurisdiction (As per Work Location) and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The Contractor shall at his own cost comply with the provision of labor laws, rules, orders

and notifications whether central or state or local as applicable to him or to this contract

from time to time. These Acts/Rules include without limitation of the followings.

5. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labor laws applicable such as the Minimum Wages Act, 1948, Contract

Labor (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus

Act 1965, Employees Provident Fund and Miscellaneous Provision Act

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of Gratuity

1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with Rules,

Order and Notifications issued/made there under from time to time.

6. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future

applicable to the Bidder from time to time for performing the contract job.

6.1 The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical and

Canteen facilities and other statutory privileges and facilities to his personnel as per

law/rules/regulations and orders of the Central Government, State Government,

Local Authorities or other authorities as are in force from time to time. All employees

of the Bidder shall be employee of the Bidder.

6.2 The Contractor shall have a valid license obtained from Licensing Authority under

the Contract Labor (Regulation & Abolition) Act-1970 at the time of execution of the

contract covering all his employees working at Baroda Site and furnish the same

failing which GIPCL may terminate the contract at its sole discretion.

6.3 The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident &

Miscellaneous Provisions Act, 1972 and remit contributions in respect of the

employees employed by him at Baroda Site to the P.F office concerned every month

failing which GIPCL will recover from the outstanding payment to the Bidder from

GIPCL.PF code of Gujarat region should be taken.

6.4 The Contractor shall maintain all records/registers required to be maintained by him

under various labor laws mentioned above and produce the same before the

Statutory Authorities whenever required.

6.5 The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as the Contract Labour (Regulation & Abolition) Act1970,

Employees Provident Fund Act etc. Under intimation to HR&A Department.

6.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

6.7 The Contractor shall be responsible for payment of overtime wages to his workmen,

if any, in case they are required to work beyond the prescribed hours under law as

per applicable rates.

6.8 The Contractor shall take Workmen Compensation Insurance Policy for all his

employees working at GIPCL. The Contractor shall indemnify the company against

any liability due to any work injury or accident to any of its employees.

6.9 The Contractor shall in the event any of his workmen / employee sustains any injury

or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act,

6.10 If any of the persons engaged by the Contractor misbehave with any of the officials

or the Company or commit any misconduct with regard to the property of the

Company or suffer from any serious communicable disease, the Contractor shall

replace them immediately.

6.11 The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

6.12 GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the Contractor. The Security deposit will be released to the

Contractor at the end of the contractual tenure subject to an undertaking by the

Contractor that in the event any of his workmen or the heirs of workmen puts up a

claim for recovery of money due to him from the Contractor before the appropriate

authority under the I.D. Act, 1947 or under any other labor laws or for compensation

under the Workmen’s Compensation Act, 1923 and the appropriate authority has

given a direction for making payment the Bidder will meet the same or indemnify

GIPCL if in the event GIPCL pays it as Principal Employer.

6.13 The Contractor shall make payment of wages to his employees on fixed date within

the period specified under the applicable Law, in presence of representative of the

company. He will submit a true copy of wage sheet, attendance register and P.F.

remitted challans on monthly basis to HR&A dept. for verification and record.

6.14 The Contractor shall provide Safety items / kits to his employees such as safety

shoes, goggles, ear plugs, hand gloves, safety belts etc., if any, required under the

6.15 The Contractor shall conduct pre-induction and periodic medical checkup of his

workmen/guards as per applicable laws.

6.16 The Contractor shall be solely responsible for any accident caused to his guards

and should adhere to all rules / regulations as per labor laws of Government and

other statutory laws as applicable.

6.17 The Contractor should register himself under the Contract Labor Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy of

registration certificate and should possess the same from the date of

commencement of work, failing which the contract is liable to be cancelled. The E.C.

Policy copy should be submitted to the GIPCL before commencement of the work

and Labor License should be obtained within one week from the date of issue of

form-V. Contractor should apply for Form-V immediately after receipt of LOI. A copy

of Labour License shall be submitted to GIPCL, HR & A Department.

6.18 Contractor shall have to insure his guards /supervisors etc. under Group Insurance

6.19 The Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory

6.20 Act, Employee Compensation Act, Payment of ‘Wages Act’, Minimum Wages Act’,

Provident Fund Act, All Labor Laws/Acts in respect of employees engaged by him

for the work and shall have to maintain necessary records. In case any amount

becomes due to be payable by him to his employees or to the Government under

the above rules, regulation, Acts, GIPCL reserves the right to recover the same from

the running bill of the contract.

6.21 Documentary evidence of deposit of PF paid shall have to be produced by the

Contractor along with the next bill.

6.22 Records as per the provisions of various statutory Acts will have to be maintained

by the Contractor and submitted as and when required.

6.23 All employees of Contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the Contractor to remove any such

person who does not comply with it.

6.24 The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute

shall automatically and immediately become applicable.

6.25 Annual Health Check Up:- As per statutory requirement, Contractor has to inform

his staff deployed at Baroda for annual health check-up as per schedule prepared

by HR&A department.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the manpower employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one week’s

time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and

/or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour

6. Contractor shall issue an appointment order to each of his manpower stating therein

the nature of job to be performed by him and fix time for which the concerned

guards, etc. are likely to be deployed. Bidder shall also issue a temporary identity

card specifying the period for which the guards, etc. has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

9. If the Contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of Contractor.

10.PAYMENT OF WAGES

Contractor shall make payment to his workmen through on-line mode only. Contractor shall

be responsible for compliance of all statutory rules, regulation, act enforced from time

framed by the government such as Factory Act, Employee Compensation Act, payment of

‘Wages Act’, Minimum Wages Act’, Provident Fund Act, Payment of Bonus Act, Labor Law

Act, maternity benefit act in respect of employees engaged by him for the work and shall

have to maintain necessary records. In case any amount becomes due to be payable by

him to his employees or to the Government under the above rules, regulation, Acts, GIPCL

reserves the right to recover the same from the running/final bill or Security Deposit of the

11.ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of his workmen due to any

act omission / indiscretion on his part while undertaking the work and Contractor shall fully

abide by the statutory requirements of the employee's compensation act. GIPCL shall not

be liable for any compensation due to accident, death or injury to any of Bidder’s workmen

or any third party due to negligence, act or omission on contractor’s part.

Necessary illumination at works area will be provided by GIPCL. However, the contractor

shall provide Hand Held Search Lights, quantity 01 between two guards deployed in Night

13.NIGHT/SUNDAY/HOLIDAY SHIFT

The Contractor shall depute qualified and adequate resources on night shift /Sunday

/holidays for any emergency job, which may come up at night/Sunday/holiday.

14.SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL which

are at present in force and which may come into force during the pendency of the contract.

Any violation of any rules and regulations will entail immediate termination of the contract.

The contractor has to submit the list of required safety gears along with safety

equipment available with him to the Safety Deptt. Safety Deptt will check for quantity and

quality of the safety gears and then give permission of work. Poor quality material will not

be allowed inside the Plant. If quantity of required safety equipment is not satisfactory,

contractor will not be allowed to carry out the work using such safety gears inside the Plant.

15.GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen working at

the Baroda Site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding

the safety standards to be adopted while operating within the Baroda Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the Contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Contractor shall issue safety shoes every year. Brand name for safety shoe & safety

helmet shall be suggested by safety representative of GIPCL. Such as:-

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety IS : 2925 –

ANSI / ISEA Z89.1-

03. PN 521 - Shelmet Karam

Sr No. Model Company Specifications

01. SSTEELE (Strom) – Double

Acme Fabrik plast Co. Density IS : 15298 –

02. TRIMAX(Adjacent) –

03. Favourite Safety Waves Nile D/D

04. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per

the job requirements. Safety helmet shall be of YELLOW COLOUR ONLY.

Contractor will procure safety shoes & safety helmet from a reputed company with

at least 12 months’ guarantee and shall produce the guarantee certificate and IS

standard certificate to the Safety Department. Contractor should purchase safety

shoes of reputed brands. Safety shoes will be issued every year. IS certificate and

guarantee certificate must be obtained from the vendor and submitted to the Safety

Department. Safety shoes should be heat, water, oil and chemical resistant, having

an anti-slippery sole of 15298- 2002 make.

5. It is the duty of Contractor to ensure that his workmen are wearing required PPEs

as per work requirement. Contractor should ensure that their workers are wearing

Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when

they are at work throughout the contract period. The Contractor has to maintain the

PPE Issue Register with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The Contractor shall be responsible for providing first aid or emergency medical

help and treatment to his workmen in the event of any accident or injury.

8. If it is observed that Contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and back

charge the same with 25% overhead charges of GIPCL.

9. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in

Parking space designated by GIPCL. If any vehicle is found inside the plant

premises other than the parking area such vehicles shall be handed over to Security

Department and their entry shall be cancelled for movement inside the plant

premises with immediate effect.

10. The Contractor shall fill – up Incident notification form (S-I), Incident Investigation

form (S-II) and near miss report within time limit as specified in forms, if any

accident, Incident, near miss occurred while working at SITE .

11. Major AMC / ARC Contractor (Where the manpower strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract

jobs and he will be in close co-ordination with safety officer of Baroda and attend all

safety related meeting such as safety committee, on job safety training etc. Where

the contractual man power is less than 50, the Site in-charge of the Contractor will

act as a safety officer and he will perform all the duties of safety officer as mentioned

12. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

13. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A Department

14. The Contractor shall comply with all the new requirements related with safety as

informed by the HOD / Safety department from time to time.

15. Penalty to be imposed for Violation of safety norms is proposed as follows: -

16. The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain

the principles behind safety practice. If the contract workmen fail to comply with

safety standards as per category A, B & C below, penalty shall be levied on the

Contractor as per the table mentioned below:

Category Classification on Examples / Cases Penalty

A PPEs Related Working without helmet, Rs. 100 /- per

shoes, safety belt, gloves instant.

B WI Related Failure to adhere to HSE Rs. 500 /- per

guidelines/plans, careless attitude instant.

in material handling,

Machine being used with After three

damaged machine guard, incidence, Per

unsafe electrical work - incidence Rs.2500/-

workout plug top/improper

electrical joints/cables lying

on ground, electrical Continuous

equipment working without unsafe acts

proper earthing, machine will disqualify

being used without machine the

guard, Welding machine Contractor

without ELCB / RCCB of from further

proper rating, Gas cylinder participation

without test certificate,

Cylinder cap, NRV / Flash

back arrester, Cylinder in tender of

trolley etc. GIPCL -.

Unsafe working practices at

height more than 3 meters

Working without permit or

noncompliance with permit

conditions like hot work, height

work etc. as applicable, lifting tools

and tackles being used without

third party inspection certificates in

9/10 as per Factory Act –

Penalty so levied against the Contractors and company employees will be used during the

observation of National Safety Day.

The Contractor, workmen following good safety practices in their work area

continuously will be rewarded / honoured on National safety day.

16. REJECTION OF WORK.

If, as a result of inspection, examination or testing, the GIPCL’s Representative/Engineer

decides that any materials, work or workmanship is defective or otherwise not in

accordance with the Contract, the GIPCL/ GIPCL’s Representative may reject such plant,

materials, work or workmanship and shall notify the CONTRACTOR promptly, stating his

reasons. The CONTRACTOR shall then promptly make good the defect and ensure that

the rejected item complies with the Contract. If Contractor failed to rectify the rejected work

or workmanship, GIPCL reserves the right to deduct or withhold amount against rejected

work or Workmanship. CONTRACTOR shall not entitle for any claim or release of hold

payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed to rectify

any such defective work or workmanship, GIPCL reserve the right to rectify at risk and cost

of the CONTRACTOR and deducted by the GIPCL from any amount due, or to become

due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL’s personal for attending the retest, such costs shall

be recoverable from the CONTRACTOR by the GIPCL and may be deducted by the GIPCL

from any amount due, or to become due, to the CONTRACTOR.

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, manpower, equipment, vehicles, etc. to execute the contract are

in the scope of the Contractor. The Contractor should ensure that tools& equipment

are in healthy condition.

b. The decision of the controlling officer of GIPCL shall be final and binding on the

Contractor for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, the controlling officer of GIPCL reserves the

right to take suitable action.

d. Contractor shall depute Location wise full time independent experienced Site-in

charge and two nos. of independent Site supervisors at Site. They shall co-ordinate

with GIPCL officer in-charge and shall bear overall responsibility of contract

including duty deployment, billing etc. Such person shall function from Site office of

Contractor at Baroda.

e. Contractor shall also nominate one safety supervisor at Site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever

required with all manpower working under this contract. He shall coordinate with

security department’s officer-incharge on daily basis and report daily observations,

tool-box talk records etc.

f. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

g. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on

respective item rate only.

h. The contractor has to take EC insurance policy for his workmen. The contractor has

to submit labor license and PF account number to the officer in-charge before

starting the work.

i. Contractor shall mobilize the resources as per need within the period of twenty-four

hours. If the contractor fails to mobilize sufficient resources to complete the job in

time, GIPCL will execute the job through other agency at the risk and cost of the

contractor with additional 10% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven to fifteen days from the date of issue of Letter of Intent/Work Order.

k. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like

but not limited to approved quality safety shoes& safety helmets, standard dust

masks, safety goggles, etc… as required and shall use exclusively under this

contract for all the time during working at specified locations failing which, security

in-charge may hold the work and will take necessary action including penalty as

decided. If the contractor repeatedly violates safety rules/regulations (more than

three successive incidents), security in-charge may take necessary action against

the contractor, including appropriate financial penalty and/or termination of contract.

l. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

m. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activity and complete the jobs as per the

time given by and under the supervision of the officer-In-charge and shall ensure

that sufficient manpower is deployed for the same.

n. The contractor has to submit daily reports showing work carried out with details of

available manpower, etc.

o. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Contractor shall confirm whether his organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006. If your organization

is registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a

copy of your registration certificate.

p. The Contractor shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of

the respective State Government. It is to be noted that large scale industries and

trading firms have been excluded from the purview of the Act.

q. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these global

r. Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen/guards work in accordance with them.

s. The contractor shall submit his monthly RA bill within three days of the completion

of a calendar month. It must be supported by authentic/original documents, which

clearly indicate complete compliance of all statutory provisions/ acts.

t. The contractor must pay entitled wages of all the security personnel within seven

days of completion of the calendar month. Any delay in payment of wages shall

constitute a statutory violation for which appropriate legal action may be taken by

GIPCL as per Contract Labor (Regulation & Abolition) Act, 1970. Payment received

from GIPCL should not in any way be linked to the payment of wages to the security

u. Wages of security personnel to be paid by the contractor after statutory deductions,

if any, and payment of wages should be as per payment of wages Act and Factory

v. Earnest Money Deposit (Non-interest bearing) along with the pre-qualification bid

will be converted as Security Deposit (non-interest bearing) in case of successful

Bidder and will be returned only after satisfactory completion of the BRC.

w. EMD amount of unsuccessful bidders will be refunded once LOI/WO is issued to

successful bidder for new BRC.

x. The biennial rate contract shall be valid for a period of Two years and on completion

of the same it will stand terminated unless it is extended/ renewed as per mutual

y. GIPCL can terminate the BRC at any time by giving 15 days’ notice in case

performance of the Contractor is found to be unsatisfactory or for any other reasons

deemed fit for termination. On the other hand, the Contractor would be required to

extend the contract for a period of 3 months at the same rates, terms & conditions

on completion of the contract period, if so desired by GIPCL.

z. GIPCL shall also conduct an orientation program appraising the workmen regarding

the safety norms and measures to be observed during work operations at the plant

18. PUBLIC HOLIDAYS

The Bidder shall be responsible for giving benefit to all his employees, employed in

whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in advance

and due communication thereof shall be made to the Management.

19.BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE PREMISES OR

BEYOND THE COURSE OF EMPLOYMENT The Contractor shall provide an insurance

coverage (Medical + Death Benefit) for sum of Rs. 01/-Lakh to all his workmen/guards

deployed at GIPCL site for the accident taking place anywhere outside the Company

premises or at any place when the workman is not in course of his employment.

20.FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the

Party and not foreseeable by the Party and shall include events of floods, explosions, riots,

wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which

may be brought against or suffered by GIPCL which it may sustain, pay or incur as a result

of or in connection with the performance/ purported performance/ non-performance of the

contract by the Contractor.

In case, in any litigation pertaining to manpower employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply with

and implement such direction or order whether passed at the time of award of contract or

during the pendency of contract. Further, the Contractor shall indemnify the GIPCL against

all consequences arising and affecting GIPCL owing to the compliance of the orders by the

22. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Baroda shall have jurisdiction regarding the same.

23. Where any portion of the General Condition of Contract is repugnant to or at variance with

any provisions of the Special Condition of Contract, then unless a different intention

appears, the provision of the Special Conditions of Contract shall prevail to the extent of

such repugnancy of variance.

SPECIAL CONDITIONS OF CONTRACT

1.DETAIL SCOPE OF WORK:

The scope of work entails providing comprehensive security, vigilance, and fire safety services at

GIPCL-Baroda Plant , Gujarat. The services include security operations, vigilance, firefighting, and

the management of security apparatus, with a primary focus on ensuring overall security and fire

safety services.

The Contractor will be responsible for all functions related to security, vigilance, and firefighting, as

well as any additional duties deemed necessary to enhance the safety and security of the site. The

area of services may increase or decrease to any extent depending on the changing requirements

of the project.

The Contractor must provide 24/7 security services as directed by the GIPCL (Gujarat Industries

Power Company Limited) officials. In the event of any shortage in the number of security guards, it

is the Contractor’s responsibility to promptly replenish the required security personnel, ensuring

that no site or post is left unattended at any time. The Contractor acknowledges that the total

number of security staff may vary based on different factors, and they will be required to adjust the

manpower accordingly, as directed by GIPCL management with a 24-hour notice.

The Contractor must quote for both the minimum and maximum number of security personnel they

can provide on demand within 24 hours, ensuring they can meet GIPCL’s security needs as

Please refer the detailed scope of work given below: -

Security Services.

1. The Contractor shall deploy civilian/ex-servicemen security staff as per details in SOR (i.e.

Ex-Indian Army/ Navy/ Air force/ BSF/CISF and other paramilitary /police/auxiliary force

personnel / Ex-Nepal & Bhutan Army Personnel/ Home Guard Personnel) having sound

physical and mental health. Security Officer should be 58 years of age, Security

Supervisors should be 55 years of age and Security Guards below 50 years of age. Ex-

servicemen’s personnel’s original documents must be submitted to the GIPCL official at the

time of initial deployment of each and every security personnel at GIPCL for verification and

copy thereof made available for records subsequently.

2. In case Civilian Guards are deployed they should be Smart/good beaing, experienced

civilian guards with the height not less than 175 Cms. Minimum experience in security duties

in Industries should not be less than 5 years. Background check of the civilian guards should

be conducted by the Contractor and they should be deployed after proper police verification.

It should be clearly understood by the contractor that the civilian guards, if employed will

not be kept at par with ex-servicemen security staff, the

civilian guards, if employed by the contractor will be categorised as unskilled for payment

3. The security personnel deployed by the Contractor should be competent and proficient in

handling and operating state of the art CCTV cameras and surveillance equipment. All

Security Supervisors should have knowledge on computer operation as they have to

perform their duties at the gate, Pass Section / Material Section which are computerized.

Certificate in this regard will be submitted by the Contractor.

4. The Contractor shall protect the GIPCL's property and persons round the clock, and if

required, during their commute from residence to the company and vice versa.

5. The Contractor shall disallow trespassing of unauthorized persons in the project premises

or any other premises belonging to GIPCL.

6. The Contractor shall deploy adequate number of persons for effective and efficient services

which should include Security officers, Supervisor, Guards, etc., Number of security guards

shall be increased or decreased & shall be provided in accordance with the requirement of

GIPCL from time to time.

7. The Contractor shall depute trained security officers, security supervisors and security

guards who are competent in security matters and shall take all measures to prevent any

security breaches.

8. The Contractor shall be responsible to monitor vehicular traffic at GIPCL gates and inside

GIPCL’s premises and carry out proper search of GIPCL's employees, laborers, visitors,

materials etc., to ensure safety & security of its personnel & property and to prevent illegal

exit of GIPCL's property.

9. Contractor shall also guide the visitors after completing requisite procedure and perform

such other related functions of the security as assigned by the designated official of GIPCL.

10. The Contractor shall check and verify incoming and outgoing vehicle, equipment and

material and monitor loading and unloading of materials in the GIPCL's premises.

11. The Security personnel posted must be free from communicable cardiovascular diseases,

infections & surgeries. Candidate should not have a past history of mental illness. The nose,

ear & throat should be in perfectly fit condition.

12. The Physical Fitness Test (PFT) – to determine the physical fitness of a guard following

tests shall be conducted – (a) 0.5 Km running (within 3 minutes); (b) Balance Routine; and

(c) Parade/Drill. Report of the Physical Fitness Test is to be submitted with physical

standards of each candidate as mentioned in the condition of deployment of manpower.

13. GIPCL reserves the right to reject any security personnel if not found suitable.

14. In case of any abnormal situation sensed/seen by the Contractor's personnel related to

security, vigilance and fire at premises of the GIPCL either from an insider or from outside

persons (including nearby villages), a regular written report by the Contractor shall be

submitted to the GIPCL's Authorized Officer.

15. The Contractor shall agree to take additional job assignments and shall deploy sufficient

additional security force as & when required by GIPCL during the tenure of the contract.

Additional charges shall be payable at mutually agreed rates.

16. In case of any theft and loss of property of GIPCL on account of negligence of guards, the

same will be reimbursed by the Contractor or alternatively will be adjusted against payments

due to the Contractor.

17. The Contractor shall be responsible for control and overall supervision of security personnel

deployed by him and shall observe all rules and regulations of GIPCL. The security

personnel deployed shall be smart, in proper uniform, properly groomed, should maintain

discipline and decorum.

18. The Contractor shall be responsible for the completion of the job as defined in this tender

and in case he fails to do so; the GIPCL shall recover from the Contractor cost whatsoever

incurred for the same.

19. The day to day instruction for the work and any clarification regarding specifications for the

various items shall be given by the GIPCL's Authorized Officer & his instructions &

clarifications/interpretations shall be final & binding to the Contractor.

20. The Contractor shall have to engage well-trained and experienced civilian and Ex-service

man/guards in shifts and after office hours as well as during holidays according to the

exigencies of the work. No claim or representation on this account shall be entertained by

21. The Contractor shall take full liability of the persons engaged by him. GIPCL reserves the

right to deduct any amount legally justified towards any liability not fulfilled by the Contractor.

22. It is the responsibility of the Security Agency to protect the GIPCL properties, to ensure that

no trespass takes place into company premises and also to ensure that no material is

moved out by anyone by any means without authorization, and in case of an incident, same

shall be brought to the immediate attention of GIPCL management in writing.

23. The Contractor's responsible Officer should take round of the GIPCL's premises during the

night hours, at least once in the fortnight and submit the report in writing to the GIPCL's

Authorized Officer in morning of the next day.

Fire Safety Role

24. The Contractor shall deploy suitably qualified and sufficient manpower for timely &

satisfactorily execution of the works under the contract. Qualification of the fire safety staff

is prescribed below:

a) Fire Supervisor 12th pass,06 months’ fireman course with

minimum 3 years of experience, below the age

b) Fire Driver cum Operator 12th pass,06 months’ Fireman Course, Valid

Heavy Vehicle License, minimum 2 years of

experience, below the age of 50 years.

c) Fireman 12th pass,06 months’ fireman course with

minimum 1 year of experience, below the age of

25. The Contractor shall be responsible for all fire safety control and overall supervision of fire

safety personnel deployed by him and shall observe all rules and regulations of the GIPCL.

The fire safety personnel deployed shall be smart, in proper uniform, properly groomed,

should maintain discipline and decorum.

26. The Contractor shall deploy the necessary Fire Fighting Equipment at critical sites as

required by the Fire Safety Officer of GIPCL. The Contractor shall also conduct the weekly

inspections and replenish any Fire Fighting Equipment found to be faulty, non-functional or

empty. The Contractor shall comply with the industrial Fire Fighting Standard Operating

Procedures and any failure to comply to the would invite necessary penalties as deemed fit

the management of GIPCL.

27. Contractor shall be responsible for providing Fire services at GIPCL as per requirement. In

the event of any shortfall in the number of fire personnel for any reasons whatsoever it will

be contractor’s responsibility to replenish the requisite number of fire personnel and ensure

that at no time post will be left unattended.

28. It must be clearly understood by the contractor that the total strength of the fire personnel

may be differing depending upon various factors. Contractor will reduce or increase strength

as required after consulting head of Fire/Fire department, GIPCL.

29. Fire personnel deployed at site by contractor must be well trained and motivated, smartly

dressed and have a disciplined conduct expected of Firemen. The fire personnel shall not

be found drunken or under influence of drugs while they are on duty. They should be

physically and mentally sound with good eye sight.

30. The contractor shall be responsible for overall administration and discipline of the security

and fire personnel deployed by him as well as for maintenance of equipment required for

efficient performance of duties as per the scope of work and maintain good housekeeping

as required by company.

31. The security and fire personnel so provided shall be contractor’s employees, wholly under

contractor’s direct administrative control and supervision and contractor will be held solely

responsible to take disciplinary action against them if they indulge in any act of misconduct

within the premises of the GIPCL or outside during the tenure of the contract.

32. Adequate reserve for security and fire personnel will be maintained for providing weekly off

to security and fire personnel.

33. Any shortfall in strength may attract penalty up to Rs.250/- per infringement. Decision of

head of Security/Fire department will be final in this matter.

34. Contractor will ensure that payment is made to his security & fire staff by 7th of every month.

The penalty up to Rs.250/- per infringement for each defaulted day may be imposed.

35. Any lapses/ violations by the contractor of any of the terms and conditions, general and

statutory requirements as specified in this bid will be penalized by GIPCL. Defaults like

vacant Post/ indiscipline/ sleeping on duty/ intoxication etc. committed by the security & fire

personnel will invite appropriate punitive measures as decided by competent authority of

36. GIPCL reserves the right to increase and/ or decrease and also to change the norms

regarding deployment of Security & Fire personnel due to exigencies of prevailing

conditions, without giving any reasons. Payment to the contractor will be made as per actual

duty performed and number of security & fire personnel deployed in a month and as per

37. At the time of deploying manpower, the Contractor shall strictly comply all the applicable

labour laws/Acts norms including but not restricted to the age of the workers, women

workers and shall also ensure that a police verification and security check for all the

workmen/labour engaged at the GIPCL is done and necessary documents regarding the

same shall be submitted to the GIPCL’s authorized representative/officer-in-charge. Any

default in complying with the same or any misrepresentation regarding compliance of the

same shall compel GIPCL to initiate appropriate civil or criminal proceedings regarding the

38. The Contractor shall also comply with the safety requirements and provide his

workmen/labour with safety equipment like helmets, masks, gum boots, a uniform

(Minimum 03 pairs for AMC/ARC) and other necessary PPEs for properly undertaking the

operations involved under this contract. Following are also to be issued by contractor:

S.NO. ITEMS QUANTITY REMARK

1 Uniform (yearly) 02 pairs with all Cap, belt, lanyard,

accessories whistle,

2 Lathi 01 Yearly

3 Safety shoes 01 pair Yearly

4 Woolen Jersey 01 Yearly

5 Raincoat 01 Yearly

7 Umbrella Total 10 nos. Yearly

8 Torch (Re-chargeable) As per requirement

39. The contractor will issue good quality of uniform and other PPEs as mentioned above within

30 days of taking over the contract, failing which penalty of Rs.250/- per default will be

imposed till issuance of all the PPEs to the entire fireman deployed in the plant.

40. Contractor shall nominate /authorize senior experienced person in writing as site in-charge

to co-ordinate with GIPCL Security & Fire Officer (in-charge) and who shall bear overall

responsibility for performance of the contract. Such person shall remain always available at

Site or Site office allotted to the contractor at Site. Contractor has to submit the authority

letter and documentary proof for the same.

41. The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL Security & Fire

Officer (in-charge) for daily entrusted job. They have to maintain daily records dully signed

for the works carried out and duly certified by Fire Officer (in-charge).

42. The Contractor in co-ordination with the GIPCL Security & Fire Officer (in-charge) shall

ensure the availability of adequate manpower to carry out the job satisfactorily on a daily

43. Contractor’s supervisor will be responsible for complete supervision of the workforce

engaged by him. He will be responsible for distribution of the duty posts as per requirement

and arrangement for replacement of shortfall of personnel. He will also maintain all relevant

records and report regularly as required under rules.

44. During emergency or similar situations, the Contractor shall be required to mobilize

resources as per need within the period of 24 hours as directed by GIPCL. If the contractor

fails to mobilize sufficient manpower to complete the job in time, GIPCL will execute the job

through other agency at the risk and cost of the contractor with 10% supervision charges &

the same will be recovered from the Contractor’s bill.

45. Important Note: Whenever any of the Unit at Baroda remains under outage due to any

reason attributed to Security & Fire, the contractor shall mobilize sufficient work force at

Site within a period of twenty-four hours from the time of intimation to the Site-in-charge or

via mail to your office. Generation loss occurred due to want of manpower as well as

resources will be viewed very seriously and will invite appropriate punitive measures as

decided by competent authority of GIPCL.

46. During working in high risk area like the workman must wear a suitable safety apron, safety

belt, safety hand gloves and goggles. It is the contractor’s/contractor’s supervisor’s

responsibility to ensure it without fail.

47. In case of fire or any other emergency or if Company receives call from OCR (Off Site

Industrial Emergency Control Room) or any other Central Control and Monitoring Room,

Contractor shall attend to the emergency and assist the fire crew or emergency service

personnel as per the instruction of GIPCL’s Authorized Officer.

48. All the miscellaneous activities pertaining to specific work to be executed for satisfactory

performance is in the scope of Contractor in his quoted rates.

2 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying additional force

within twenty-four hours’ notice period failing which GIPCL reserves the right to carry out this work

by engaging other party. The expenditure occurred due to such situations, the Contractor will be

held responsible & the same will be recovered from the Contractor’s monthly bill / any other pending

bills along with 10% overhead charges. For repetitive failure of such work for more than two

incidents, GIPCL reserve the right to terminate the entire contract by forfeiting all pending dues,

Security Deposit & other retention money, if any, after giving 15 days’ notice to the contractor &

this will be binding to the contractor.

3 SCOPE OF THE CONTRACTOR

1. Safety PPEs, as required for safe execution of work, should be arranged by the contractor.

2. The Contractor shall have to provide necessary facilities to his workforce at his own cost.

3. Contractor has to depute his full time experienced overall Site-in-charge for day to day work

planning & coordination with Security officer in-charge, to prepare daily location wise

deployment sheet, to conduct work supervision, to maintain statutory & legal compliance

4. The contractor's Field Officer should take round of the GIPCL's premises during the night

hours, at least once in the fortnight, and submit the report in writing to the GIPCL's

Authorized Officer in morning of the next day.

5. The contractor should organize, through its qualified training officer, On the Job Training

(OJT) for its guards at least once in a quarter.

4 DAILY DIARY AND PROGRESS REPORT :

A daily Duty Register will be kept in the security office. The BIDDER will supply all detailed

information every day at 9:00 hours for the day preceding and the register will be jointly signed by

GIPCL’s officer in-charge and the BIDDER’S representative, every day in token of its correctness.

Bidder’s representative will similarly prepare daily Attendance Summary Sheet and obtain

signature of GIPCL’s officer in-charge and the Head of security. The BIDDER’S representative shall

report every day to see these instructions and sign them at the bottom in token of his having seen

5 PRICE & RATES

(a) The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all

manpower, supervision, cost of safety supervisor, shifting, transportation, loading,

unloading, equipment, safety equipment & PPEs, Rents, GST, Stamp Duties, Central or

State Government or Local body or Municipal Taxes or Duties, Turn over Tax, Work

Contract Tax, and / or any other duty / tax, levied by the Central, State Government or

other Public bodies etc. and such other costs that are not specifically mentioned herein but

will be incurred by the contractor for the satisfactory and timely completion of the work. The

quoted rates shall be deemed to include for everything mentioned in the specification, all

leads & lifts, contractor’s overheads & profits for due performance of the work under the

contract and such other costs that are not specifically mentioned herein but will be incurred

by the contractor for the satisfactory and timely completion of the work. The rates shall also

include cost for mobilization / demobilization of manpower, equipment, materials, etc.

(b) The price/rate quoted by CONTRACTOR shall be considering mobilization of all required

manpower, tools & tackles, materials, equipment for timely and satisfactory completion of

all scope of work.

(c) The value and/or quantum of work may be increased or decreased depending upon day to

day requirement. However, item rates remain unchanged and the payment shall be made

as per the actual quantity executed as informed & certified by GIPCL officer in-charge.

(d) The rates shall be firm for entire contract period and also during extension, if required and

shall not be subject to any escalation in prices, idle charges for manpower, machinery,

overhead expenses etc. except for variation in Minimum Wages rate.

(e) Variation in Minimum Wage Rate:

i. GIPCL shall pay to the Bidder a lump sum rate per month plus Government Service Taxes

as applicable from time to time, for carrying out the above jobs effectively & efficiently for

the fulfillment of this agreement.

ii. GIPCL shall reimburse the PF amount based on actual manpower deployed. PF amount

shall be reimbursed on actual contribution deposited and on submission of proof for the

same by the Bidder.

iii. The increase or decrease in basic rate as per Minimum Wage Act by the Government will

be calculated and effect will be given with effective date as per Government notification.

iv. The increase or decrease in Special Allowances(if applicable) as per Minimum Wage Act

notified by the Government will be reimbursed separately at the end of Month period on

actual basis, subject to successful compliance of all obligations under the Contract.

v. Minimum Wage Rates prevailing during 01/10/2024 to 31/03/2025 will be the benchmark

rates for the purpose of calculating the said increase or decrease, as stated at clauses (c)

6 CONTRACT PERIOD

Contract period will two years from the date of issue of LoI or Work Order whichever is earlier.

Mobilization period will be 07 to 15 days from the date of issue of LoI or Work Order, whichever

7 TERMS OF PAYMENT

The contractor shall raise the location wise separate running invoices in duplicate every month in

respect of the work performed or completed during the month along with the documents as

hereinafter provided. On receipt of the invoice complete in all respects and with all the said

documents, the payment in respect of the same shall be made within 15 days of such receipt of a

complete invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against the work

executed duly certified by GIPCL. Income Tax (IT) will be deducted at source from

monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of Annual contract value excluding taxes & duties shall be

submitted as per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfilment of following terms:

(a) Submission of copy of registration certificate issued by GST Authority (to be

furnished only once).

(b) Citing the Goods and service Tax Registration no. and the date of issue of

registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the invoices.

(d) The contractor shall be required to submit the proof of payment of GST of previous

month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(e) The Bidder shall inform the GIPCL in the event of cancellation of its registration

certificate cancelled or discontinued for whatsoever reason.

(iv) The Contractor shall furnish the checklist as per ANNEXURE-A enclosed with the

Section-F of tender document along with the RA bill of respective month.

(v) While making running account payment, the following deductions may be made by

GIPCL, if applicable:

1. Cost of material issued, if any, by GIPCL & to the extent consumed in the work.

2. Security deposit recoverable if any.

3. Advance on materials / work progress advance payments, if any.

4. LD/Penalty for delayed delivery, penalty for delayed execution of work, recovery of

charges for the work done by other contractor due to delay or any other reason, if

5. Any other dues recoverable by GIPCL from the contractor under the contract.

(vi) The contractor along with monthly RA Bill shall submit copy of P.F. Challan, wages

register of previous month, attendance sheet of respective month & ECR statement

indicating the employee and employer's P.F contribution of previous month with

respect of employees employed by him for the contract at GIPCL Site.

(vii) The Contractor shall submit his Final Bill within a period of four months of the

expiration or earlier termination of the contract or any extensions that may be granted

by GIPCL to the Contractor. GIPCL shall not entertain any bill for any work item after

expiration of period of four months.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him and

accordingly the final bill submitted by the Contractor shall be deemed to be inclusive

of all and whatsoever the claims that the Contractor may have from GIPCL. The

Contractor shall not be entitled to claim any amounts which are not mentioned in the

Final Bill and the Contractor shall be deemed to have waived any claims not

mentioned in the Final Bill and shall not be entitled to recover the same from GIPCL

subsequent to the submission of the Final Bill on any account and GIPCL shall stand

absolved of all its liabilities in respect of any such claims not raised by the Contractor

in his Final Bill.

8. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each RA bill of work carried out along with following documents.

(i) Copy of statutory compliance like Labour License, Wages Payment Register, EC

Policy, PF paid Challan with ECR, etc… along wage certificate pertaining to

respective bill period.

(ii) Notarized Indemnity Bond as per Performa, in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa, after releasing final bill

Bill submitted without any of the above documents shall not be processed for payment.

9. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at Site within 7 to 15 days from the time the

intimation given by GIPCL.

b) Contractor shall provide required separate & independent Site supervisors who will

be responsible for supervision and execution of job in specified time with respect to

quality, specifications, Site preparations, safety, co-ordination with GIPCL, issue of

work permits, joint measurements, etc... The supervisors shall coordinate with the

Security Officer in charge of GIPCL for proper execution of the job.

c) The resources required for execution of work detailed in the Scope of Work will vary

from time to time. Hence, contractor shall mobilize the resources accordingly.

10. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as given

in the Section-E (Schedule of Quantity) estimated and shall vary according to the

exigencies of work at Site. However, the rates quoted by Bidder shall remain firm

irrespective of any variation in estimated quantities. Contractors shall engage required nos.

of guards along with required tools & tackles as per work load and emergency situations

throughout the contract period to perform his contractual duties.

In case, contract quantity/amount gets exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for successful

completion of work for the entire contract period. Contractor shall be responsible to

complete the particular job up to entire satisfaction of security officer in-charge. The item

rates remain firm & unchanged till completion of the contract and any agreed extensions

thereafter and shall not be subject to any escalation, idle charges for labor, machinery,

overhead expenses etc. for any reason whatsoever. The quantum of work of individual

item may be up to any extent depending upon requirement. However, item rate remains

unchanged. Under this contract, contractor has to execute all work as per the Plant

11. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by GIPCL will

be applicable for this contract. The same is enclosed herewith. Bidders are advised to go

through the same.

Where any portion of the general conditions of contract is repugnant to or at variance with

any provisions of the special conditions of contract, then unless a different intention

appears, the provision of the special conditions of contract shall prevail to the extent of

such repugnancy of variance.

SCHEDULE OF QUANTITIES & RATES

Sr. Item Uni Qty. Unit Total Total Amount

Sr. Item Uni Qty. Unit Total Total Amount

No t (Per day Rate Amoun for one year

. 24 Hrs.) (In t of considering

Rs.) Qty. 365 days (In

1 Deputation of Security Man

officer. days 01 762.21 762.21

2 Deputation of Security Man

Supervisor. days 03 732.21 2196.63

3 Deputation of Gun Man. Man

4 Deputation of Security Guard Man

(Ex-Serviceman) days 15 672.39 10085.85

5 Deputation of Security Guard Man

(Civilian) days 06 657.92 3947.52

6 Deputation of Driver-cum- Man

Operator. days 03 685.55 2056.65

7 Deputation of Security Man

Guard-cum-fireman. days 12 685.55 8226.60

8 TOTAL AMOUNT PER

8 TOTAL AMOUNT PER

YEAR (Excluding GST)

9 TOTAL AMOUNT FOR

9 TOTAL AMOUNT FOR

(Excluding GST)

(a) At the same rate as per To be quoted

schedule of rates. online thru

(b) …...% above schedule of To be quoted

rates online thru

(1) The above SOR is calculated as per present minimum wages applicable (w.e.f 01.10.2025)

which includes Basic Pay Rs.462.00 for skilled worker, Rs.452.00 for semi-skilled worker,

Rs. 411.00 for un skilled worker + Special allowance Rs.48.50 for all category of worker.

(2) The unit rate indicated above includes basic pay, special allowance, PF, Bonus, PL/PH,

ESIC, workmen compensation, Transportation, special adhoc allowance, shift

allowance, remote working, medical & medical checkup / accident / causality / insurance,

tools tackles, uniform and safety appliances, license etc.

(3) GST as applicable will be paid extra by GIPCL on production of documentary evidence

of payment of GST.

(4) The rates shall include all manpower cost, equipments, supervision, consumables, tools,

tackles, all taxes & duties (excluding GST).

(5) Percentage rate offered / bid price on SOR value & GST shall be quoted through on line

(n)-Procure only. Hard copy of price bid shall not be considered / accepted.

(6) Evaluation of the tender will be done on gross total quoted amount with GST.

(7) Bidder shall have to quote the rates in the form of percentage (%). i.e. “At Estimated

Value (0% Zero%) OR______% above the estimated value.” (Negative% OR % below

estimated value will be considered at par with SoR Value.)

(8) If two or more bidders who have quoted at par with SoR Value, then overall lowest bidder

will be considered on the basis of higher net worth of year Financial Year 2024-25.

(9) My rates are as under (Only to be quoted online thru n-procure)

At estimated Value

………. % age above the estimated value

APPLICABLE GST TAX SLAB BID:

SR. NO. DESCRIPTION APPLICABLE GST

1 SECTION-E FOR SCHEDULE OF RATE FOR SECURITY

OFFICER,SUPERVISOR,GUNMAN,SECURITY GUARD AND

DRIVER CUM OPERATOR

Kindly note that all bidders shall mention specifically GST rate applicable in the above-

mentioned Annexure. GIPCL may consider GST as inclusive if they do not mention / left

blank GST column as herein above.

Place: Name & Designation of Officer Seal

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labor License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE

GUARANTEE BY SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

1.WHEREAS Gujarat Industries Power Company Limited having its office at PO: R A N O L I

Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred to as “The Company/Owner”

w h i c h expressions sh all unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has entered into a contract with M/s………….

………………………………. / has placed a purchase order on M/s…………………………. (hereinafter

referred to as “Contractor(s) / Seller(s)” which e x p r e s s i o n shall u n l e s s repugnant to the

subject or context includes their legal representatives, successors and assigns)

for…………………………….on the terms and conditions as set out inter alia, in the

Company‟s contract No. / P.O.No.…………..date …………and various documents forming part

thereof hereinafter referred to as the “said contract” which expression include all

amendments, modifications and /or variations thereto and where as the Contractor(s) /

Seller(s) has agreed for due execution of the entire contract and guarantees its

performance including any parts executed through any other agencies/ subcontractors

AND WHERE AS one of the conditions of the “said contract” is that “contractor(s) / seller(s) shall

furnish to the owner a Bank Guarantee from a bank for ….% (……….percent) of the total value

of the “said contract” against due and faithful performance of the “said contract” including

performance guarantee obligations of the contractor(s) / seller(s) for execution / supplies

made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do hereby

agree and undertake to pay the amount due and payable under this guarantee without any

demur merely on a demand from the Company stating that in the opinion of the Company,

which is final & binding, the amount claimed is due by reason of default made by the

Contractor(s)/ Seller(s) in performing any of the terms & conditions of the said Contract

including defect liability obligations, in fulfilling the performance guarantee obligation or loss or

damage caused to or would be caused to or suffered by the Company by reason of any

breach by the said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any

such demand made on the Bank by the owner shall be conclusive as regards the amount due

and payable by the Bank under this guarantee. However, our liability under this

guarantee shall be restricted to Rs. ……(Rupees………………………only).

3.We undertake to pay to the Company any money so demanded not withstanding any

dispute or disputes raised by the contractor(s)/ Seller(s) in any suit or proceeding pending

before any office, court or tribunal relating thereto our liability under this present guarantee being

absolute and unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall n o t be determined or affected or suspended

by the liquidation or winding up,dissolution or change of constitution or insolvency of the said

Contractor(s) / Seller(s) but shall in all respect and for all purposes be binding and operative

until payment of all money due or liabilities under the said contract(s) / Order(s) are fulfilled.

5 The Bank further unconditionally agrees with Gujarat Industries Power Company Limited (GIPCL)

that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without the Bank’s

consent and without affecting in any manner the Bank’s obligation under this Guarantee, from time

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited

(GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other

security held by Gujarat Industries Power Company Limited (GIPCL) to secure the performance of

the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge the Bank

from liability hereunder, shall have any effect and the Bank hereby waives any right it may have to

apply such law, so that in all respects its liability hereunder shall be irrevocable and, except as

stated herein, unconditional in all respects.

8. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its currency without

previous consent of the OWNER/PURCHASER and further agrees that if this guarantee is

extended for a period as mutually agreed between bidder & owner/purchaser, the guarantee shall

be valid for a period so extended provided that a written request for such extension is received

before the expiry of validity of guarantee.

9. W e ……………Bank further agree with the Company that the company shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder to

vary any of the terms and conditions of the said Contract(s)/ Order(s) or to extend the time

of performance by the said Contractor(s) Seller(s) from time to time or to postpone for any time

or from time to time any of the powers exercisable by the Company against the said

Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and conditions relating to the

said Contract(s) / Order(s) and we shall not be relieved from our liability by reason of any such

variation, or extension being granted to the said Contractor (s) / Seller(s) or for any

forbearance, act or omission on the part of the Company or any indulgence by the

Company to the said Contractor(s)/Seller(s) or by any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs………(Rupees…………only) and shall remain in force till..……..Unless a demand or

claim under this Guarantee is made on us within three months from the date of expiry we

shall be discharged from all the liabilities under this guarantee.

Date………. …………………………. Bank

Corporate Seal of the Bank By

its constitutional Attorney

Signature of duly Authorized

person on behalf of the Bank

with Seal & Signature code

Note: BGs to be furnished from any of the banks listed here under.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT – (EMD)

(To be executed on non-judicial stamped paper of appropriate value)

1.WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO:

R A N O L I , Dist. Vadodara – 391 350, Gujarat State, India (hereinafter called “The Company

Owner” which expression shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its Tender

“the Said tender”) to M/s.……………………………(hereinafter called the said Tenderer(s)”

which expression shall unless repugnant to the subject or context includes their legal

representatives, successors and assigns and as per terms and conditions of the said tender,

the tenderer shall submit a Bank guarantee for Rs.………. (Rupees……………...only) towards

earnest money in lieu of cash.

2. We ……………………………. Bank having its branch office at ……… do hereby undertake to

pay the amount due and payable under this guarantee without any demur, merely on a demand

from the Company stating that in the opinion of the company which is final and binding, the

amount claimed is due because of any withdrawal of the tender or any material alteration to

the tender after the opening of the tender by way of any loss or damage caused to or would be

caused or suffered by the Company by reason of any breach by the said tenderer(s) of any of the

terms and conditions contained in the said tender or failure to accept the letter of Intent

Agreement or that the amount covered under this Guarantee is forfeited. Any

such demand made on the Bank by the owner shall be conclusive as regards the amount due and

payable by the Bank under this guarantee, However, our liability under this guarantee shall be

restricted to an amount not exceeding Rs………………..(Rupees………………..only).

3.We undertake to pay to the Company any money so demanded not withstanding any dispute or

disputes raised by the tenderer (s) in any suit or proceeding pending before any office, court

or tribunal relating thereto our liability under this present guarantee being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of our liability for payment

there under. Our liability to pay is not dependent or conditional on the owner proceeding

against the tenderer.

4.The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said

tenderer(s) but shall in all respect and for all purposes be binding and operative until payment

of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company Limited

(GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at liberty, without

the Bank’s consent and without affecting in any manner the Bank’s obligation under th is

Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power Company Limited

(GIPCL) against the Contractor under the terms and conditions of the Agreement.

6. This guarantee shall be in addition to and not in substitution or in derogation of any other security

held by Gujarat Industries Power Company Limited (GIPCL) to secure the performance of the

obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to discharge the

Bank from liability hereunder, shall have any effect and the Bank hereby waives any right it may have

to apply such law, so that in all respects its liability hereunder shall be irrevocable and, except as

stated herein, unconditional in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain in full

force and effect during the period that would be taken for the finalization of the said tender

and that it shall continue to be enforceable till the said tender is finally decided and order placed

on the successful tenderer(s) and or till all the dues of the company under or by virtue of the said

tender have been fully paid and its claims satisfied or discharged or till a duly authorized officer of

the company certifies that the terms and conditions of the said tender have been fully and properly

carried out by the said tenderer (s) and accordingly discharges the guarantee.

9. That the Owner Company will have full liberty without reference to us and without affecting this

guarantee to postpone for any time or from time to time the exercise of any of the power of the

owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force till…………….

(Date to be filled up shall be 180 days from the date of submission of Bid).

Date………. ………………………… Bank Corporate Seal

of the Bank By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank with Seal & Signature code

Note: BGs to be furnished from any of the banks listed here under.

LIST OF BANKS FOR EMD AND BANK GUARANTEE

1. All Nationalized Banks

5. Kotak Mahindra Bank

6. IndusInd Bank

9. Federal Bank

10. Bandhan Bank

11. Standard Chartered Bank

Please note that NO OTHER BANKS bank guarantee will be accepted other than above list.

Bank details for Bank guarantee are as under:

Name and Address of Gujarat Industries Power Company Limited,

the Beneficiary P.O. Ranoli, Vadodara -

Bank of Beneficiary State Bank of India

Bank Account No. of

IFSC Code of account

PERFORMA CERTIFICATE

(No claim, No arbitration)

M/s. GUJARAT INDUSTRIES POWER COMPANY LTD.

P.O. Ranoli-391350,

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept this,

and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in the

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL against

noncompliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works for

above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of settlement

of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen/guards who were deployed by us for carrying out

above referred work as per prevailing Minimum wages act. We have also fulfilled all

requirements of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We hereby indemnify GIPCL from any disputes arising in future related to

payment of guards, Provident Fund, etc. and confirm that all liabilities of settlements of disputes

and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

List of qualifying staff to be submitted with physical documents

Sr. No. Name of Supervisor Qualification Experience

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm, agree and

undertake that all the Statutory and Safety Laws and Regulations of the applicable Authority/ies shall be

strictly followed for all types of works at the site during the period of the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm that I /We

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts.

/ Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the

last three (03) years. There are no ongoing/pending legal matter(s) with any of the Govt. of

Gujarat Undertakings / GoG supported Companies, including GIPCL.

Please Tick ( )

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts. /

Authorities and Govt. of Gujarat supported companies / undertakings / organizations for the

last three (03) years.

Please Tick ( )

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard shall

amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

Schedule of Deviation from Technical Specification and Commercial Terms and

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause by clause

in this schedule.

CLAUSE AS PER TENDER

Sr. No SECTION DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s Tender enquiry.

The bidder further confirms that in the events any other data and information presented in the BIDDER’s

proposal and accompanying documents are at variance with specific requirements laid out in the OWNER’s

Tender Document, then the latter shall govern and will be binding on the BIDDER for quoted price.

DOCUMENTS FOR PRE-QUALIFICATION BID FOR ARC OF SECURITY, VIGILANCE

& FIRE SERVICES – GIPCL – BARODA.

01 Name of Security Agency / Bidder &

Location of Registered / Head Office.

02 Local Office in Baroda city with

Address, Telephone Nos. and Mobile

03 Name of the Proprietor with contact

04 Date & Place of Registration of

Agency / Bidder (with supporting

(Minimum Five Years experience)

05 PF No. (with supporting documents)

06 PAN NO. (with supporting

07 GST Certificate (with supporting

08 The Police Clearance Certificate for

09 Annual Turnover *

(Please attach latest copy of

Appendix-A) Minimum average

turnover to be approx. Rs. Four

10 Total number of Branches in

Gujarat. As well as in India.

11 Total number of Ex-Servicemen man

employed by your Agency.

13 Work order and Performance

certificates from three different

14 Present List of servicing clients

details as per attached format.

15 Any other additional information’s.

16 Deviation sheet, if any deviation is

taken to the conditions of Tender

(If any deviation is not taken than

also attached deviation sheet

indicating NO DEVIATION)

• Copy of Audited A/c’s must be attached.

Date: Name & Signature of Bidder & official seal

(On bidder’s Firm’s Letter Head)

I / We ______________________________________________ authorized signatory of

M/s _____________________________________ here by certify that M/s

_________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender for the work of

Biannual Rate Contract for running of Industrial Canteen at the Plant premises located at

GIPCL, AT & POST: RANOLI-391350, DIST: VADODARA.

Seal of the Firm Signature of the Bidder

With Designation

(On bidder’s Firm’s Letter Head)

Declaration Cum Undertaking for Safety Laws and Regulations Compliance

I ______________________ on behalf of ………Name of Party/Company………...hereby confirm, agree and

undertake that all the Statutory and Safety Laws and Regulations of the applicable Authority/ies shall be

strictly followed for all types of works at GIPCL site during the period of the Contract, if awarded to me.

Further, I ……..Name of Party/Company…… also hereby confirm, declare and undertake that there has not

been any major Safety Violation and any single Fatal Accident at any site(s) during the execution of the

contract/contracts awarded to me during the period of preceding Three years.

Signed and Stamped by the

Authorized Signatory

(On bidder’s Firm’s Letter Head)

Declaration for Contractual Disputes/ Litigations

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm that I/We

have not been engaged in any Industrial Dispute(S) or have invoked legal recourse e.g. Arbitration and/or

litigation against any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported

companies / undertakings / organizations for the last Five (05) years. There are no ongoing/pending legal

matter(s) with any of the Govt. of Gujarat Undertakings / GoG supported Companies, including GIPCL.

I/We also confirm that M/s …………….. ……. Have not been Blacklisted/ deregistered / listed under stop

Deal by any Govt, of Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies

/ undertakings / organizations , including GIPCL for the last Five (05) years.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard shall

amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

(On bidder’s Firm’s Letter Head)

I / We ______________________________________________ authorized signatory of

M/s _____________________________________ here by certify that M/s

_________________________________________ has not been black listed,

deregistered as under by any Government / Semi Government / Public Sector

Undertaking / Private sector in last Five years.

Seal of the Firm Signature of the Bidder

With Designation

LIST OF CLIENTS

NAME & LOCATION OF CLIENTS SECURITY PERIOD

No. NAME OF HOD

WITH PHONE NUMBER

ESM CIVIL FROM TO

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

CERTIFICATE OF COMPLIANCE BY CONTRACTOR

of .........................to .......................... at Gujarat Industries Power Company Limited – P.O.

Ranoli – 391350, Dist. Vadodara. I undertake to be bound by all the provisions of the Contract

Labour (Regulation & Abolition) Act 1970 and the Contract Labour (Regulation & Abolition) Rules

1972, The Employees’ Provident Funds and Miscellaneous Provisions Act 1952, Minimum

Wages Act 1948, Payment of Wages Act 1936 and Payment of Bonus Act 1965 and all other

applicable labour laws in so far as the provisions are applicable to me in respect of the

employment of contract labour by me for the month of ................................

Authorized Signature with Stamp

GUJARAT INDUSTRIES POWER COMPANY LIMITED

P.O: RANOLI-391350, DIST: BARODA

Reference PO Number Date:

Integrity Pact No.: Contract Period

To create an environment where Business Confidence is built through best business practices and

Is fostered in an atmosphere of trust and respect between providers of goods and services and their users

for the benefit of stakeholder, society and the nation.

GIPCL'S COMMITMENT PARTY'S COMMITMENT

To maintain the highest ethical standards in Not to bring pressure / recommendation from

business and professions outside GIPCL to influence its decision.

To ensure maximum transparency to the Not to use intimidation, threat, inducement or

Satisfaction of all stakeholders. pressure of any kind on GIPCL or any of it's

To fulfill the terms of agreement / contract and To be prompt and reasonable in fulfilling the

to consider objectively the viewpoints of other contract, agreement and legal obligations.

To ensure regular and timely release of To provide goods and / or services timely as

payments for works done/services provided per agreed quality and specifications.

To ensure that no improper demand is made by To maintain the general discipline in our

Employees or by anyone on our behalf. dealings and transactions.

To give maximum possible assistance to all the To be truthful and honest in furnishing

Vendors / Suppliers / Service Provider and information.

others to enable them to complete the works in

To provide all necessary information to suppliers Not to divulge to others any information,

/ contractors relating to contract / job to facilitate business details about GIPCL made

them to complete the contract / job successfully available during the course of business

in time. relationship without the written consent of

To ensure that no hurdles are caused to Not to enter into cartel / understanding

vendors /suppliers / contractors in execution of whether formal or informal so as to influence

agreement / contract / work. the price.

Seal & Signature Seal & Signature

(GIPCL's Authorized Signatory) (Party's Authorized Signatory)

Designation : Designation :

(Note: It is voluntary on the part of the second party to sign the Ethics Pact, but efforts are made by GIPCL

Management to convince it to sign the same. For this purpose, the second party (i.e.

Contractor / vendor / supplier / service provider) is at liberty to suggest changes in the contents of the Ethics

Pact to suit its comfort level.