Fabrication of Line material under Division Office Junagadh-2

2 Estimated cost in Rs.

3 Tender Fee in Rs. 590 + 18% GST

(non-refundable)

4 Payment of tender fees to be deposited online by(Payment

RTGS/NEFT to the details of bank account is the detailsthrough

of bank account is SBI, IFSC code; -SBIN0060046 and nameOnline

of account holder _ paschim Gujarat Vij Company Limitedpreferred.

Earnest Money Deposit amount in Rs. 10000 through

(1 % of Tender Amount) Online preferred)

6 Payment of tender fees to be deposited online by

RTGS/NEFT to the details of bank account is the details

of bank account is SBI, IFSC code; -SBIN0060046 and name

of account holder _ paschim Gujarat Vij Company Limited

7 On line ( e-tendering ) tender / offer submission

Date 07.07.2026 up to 18:00 hours only

for pre) bid meeting ( If Required) No

9 Physical submission of DD if any, last Date: N/A

up to 15:00 hours. By RPAD or SPEED POST

10 Date / of opening of Primary bid at

Date 08/07/2026 @_ 15.00 hours (if possible)

11 Date of opening of Technical Bid

Date of on @_ hours (if of

line11.00opening possible)

Validity of Bid @_ 11.00 hours (if possible) 180 Days

Executive Engineer

Rural Division no-2, junagadh

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

1. TENDER DETAILS TABLE NO 1

2. SECTION I :- GENERAL INSTRUCTIONS FOR

SECTION II :- GENERAL INSTRUCTIONS

TO THE SUCCESSFUL

SECTION III :- TERMS & CONDITIONS

4. REGARDING INDUSTRIAL LAWS

AND OTHER RELATED MATTERS

5. SECTION IV :- TAXES

6. SECTION V :- GENERAL TERMS & CONDITIONS

SECTION VI :- ANNEXURES I TO X, BG

7. FORMATS FOR EMD AND, SD,

AGREEMENT AND INDEMNITY

Signature of Tenderer :-

Date :- Place :- Company’s Round Seal

GENERAL I–NISTRUCTIONS FOR BIDDER

1.1 The "PGVCL" shall mean the Executive Engineer Rural Division No-2,

Junagadh, PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate

office at Nanamava Main Road, Laxminagar, Rajkot. With expression

shall unless repugnant to the context include its permitted assigns or

successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders,

whose tender has been accepted by the PGVCL for award of the

contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the

PGVCL to act as Engineer-in-Charge to supervise the work – for the

purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the

with Performa, schedules and

1.5 The "Order" shall mean the official letter issued by the PGVCL,

informing the bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the

PGVCL with the contractor and shall include the commercial

technical and general conditions, schedules, drawings and any other

conditions specifically agreed between the parties forming a part of

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the

1.8 The "Contract Value" shall mean the total amount indicated in the

contract agreement as per order placed by the PGVCL and

calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date

of issue of "Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope

1.11 “Inspector” shall mean the any person nominated by PGVCL from

time to time to inspect the works under the contract and/or duly

authorized representative of the PGVCL “Letter of Award” shall mean

the official notice issued by the PGVCL notifying the contractor that his

bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award

has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein

expressly defined shall mean calendar day or days of

1.14 “A Week” shall men the continuous period of seven days.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR

2.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no.

having experience of Fabrication work along with satisfactory work

completion certificate regarding execution of work, including work

order outward number along with its value, from order issuing

authority, for last 3 (three Years) _ ending last day of month

previous to the one in which tenders are invited., of any DISCOM of

GUVNL or any Govt. / Private DISCOM of any state of India. The work

executed through open / advertised tender shall only be considered for

experience of work.

These bidders will be considered as an

regular bidder.

2.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no.

2.3 and not possessing any experience of Fabrication item of PGVCL or

any DISCOM of GUVNL but having experience of other kind of

fabrication work can also participate in tender for fabrication work.

The work done through limited tender shall not be considered for

These bidders will be considered as an

2.3 Follo wing do cuments are mandatory fo r the Bidders.

 Fabrication Work Experience certificate (by Order Issuing

Authority only) with copies of Work Orders for the similar works

executed in any DISCOM under GUVNL. If no any experience for

similar work then work orders of any kind of job work performed for

fabrication work in last 3 years are to be submitted along with

experience certificate of respective authority. However other

experience will be encountered or not will be decided by tender

issuing authority.

 Memorandum of Association or partnership deed (For partnership

 Attested copy of document showing P.F. Number obtained by the

bidder. The bidder shall have a separate provident fund code of

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate not older than 12 months issued by

Nationalized or scheduled bank as per list of RBI for a sum of

Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Adhar Card (Optional) (In case of Bidding is done on Individual

 All Annexures of this tender documents, duly signed by the

bidder, in chronological order only.

 Certificate – A

 Copy of Tender Document duly signed and stamped on each page.

 List of available safety gadgets, with the bidder.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for Particular

quoted item. Such conflict of interest can lead to anti-competitive

Practices to the detriment of procuring Entity’s interests. The bidder found to

conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) they have proprietor/partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial

stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about

or influence on the bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/ sub-

assembly/Assemblies from one bidding manufacturer in more than one

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers

or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorize only one agent/dealer. There can be only

one bid from the following:

1. The principal manufacturer directly or through one Indian agent on

2. Indian/ foreign agent on behalf of only one

g) a Bidder or any of its affiliates participated as a consultant in the

preparation of the design or technical specifications of the contract

that is the subject of the Bid;

h) In case of a holding company having more than one independently

units, or more than one unit having common business ownership/

management, only one unit should quote. Similar restrictions would apply

to closely related sister companies. Bidders must proactively declare such

sister/ common business/management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.

Every bidder should, at the time of submission of bid; give a declaration,

that bidder shall not have conflict of interest with other bidders for

particular quoted item, as above.

2.4 Bidde r has to submit followi ng docume nts with the ir bid.

 Copy of registration number under shops and Estt. Act, if as case

may be applicable.

 Copy of PF code Number allotted by concern PF

 Copy of labor license, if as case may be

 Copy of Registration under ESIC, if as case may be

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

3. INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING)

Bidders willing to participate in tender will have to get themselves

on website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital

certificate / Digital Signature as per Information technology Act

using which they can sign their electronic bids. Bidders can also

procure the same from (n) code solutions, a division of GNFC Ltd.,

who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date

shown in the tender document.

3.3 For details regarding digital certificate and related training the

below mentioned address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower,

Bodakdev, Ahmedabad

[email protected]

3.4 Bidders who already possess valid Digital certificate need not procure

a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before

tender submission date and time as mentioned in this tender details

table no1. After tender submission date and time, bidder cannot edit

their offer submitted in any case. No written or online request in this

regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price

bid in Electronic format on website www.nprocure.com before the

validity period mentioned in tender details Table no1.

4. UNDERSTANDING AND CLEARIFICATIONS ON

DOCUMENTS AND DRAWINGS.

4.1 All interested parties are requested to understand this Tender

detail in order to comply with PGVCL’s requirements including but not

limited to the Tender fees, EMD and deadlines, selection

criteria, selection methodology, scope of work, and minimum

technical requirement as per drawing.

4.2 The Bidder is required to carefully examine the tender drawing and

and fully inform himself as to all the conditions and matters which may

in any way affect the Work or the cost thereof. If any Bidder finds

discrepancies or omissions in the drawing and documents or is in

doubt as to the true meaning of any part, he shall at once request in

writing in advance before filling in the tender, within the time limit as

per Table no 1, for an interpretation / clarification by the PGVCL

Rural Division office-2, Junagadh. Then The PGVCL Rural Division

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Bidder may submit his bid but within the time and date as specified

in the Table no1. All such interpretations and clarifications shall form a

part of the tender documents, and accompany the bidder's proposal.

In case of difference

of opinion about interpretation of drawing and tender documents

decision of Executive Engineer, binding to the

4.3 Verbal clarifications and information given by the PGVCL or his

employee(s) or his representative(s) shall not in any way be binding on

4.4 All interested parties requested to strictly abide by all terms prescribed

in this RFP Document and provide accurate information to the

best of their knowledge without misleading PGVCL to be considered

for participation in this tender.

4.5 Bidders should be in touch with websites

https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision /

corrigendum / Amendment in the Tender Document till due date

of online / off line submission and thereafter. No separate

information shall be sent in this regards and also not publish in

5. TENDER FEE (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as

per GST Rules in force during this Tender Period.

5.1 The Tender fee is payable, as per following Table, between the

dates mentioned in Table no 1, by cash if total amount of Tender fee

dates mentioned in Table no 1, by cash if total amount of Tender fee

plus applicable GST is less than Rs 10,000/- or only by Demand Draft

(DD)/ Banker’s cheque, if the said amount is more than Rs 10,000/-,

in favour of the Paschim Gujarat Vij Company Limited payable at

Junagadh on any Nationalized /Scheduled banks. Cheque will not be

Tender Fees Present rate Total

Sr.No Tender in of Tender

5.2 The tender fee is non-refundable under normal circumstances,

however if PGVCL decides to scrap/cancel the tender by one or

another reason, in which bidders are not responsible for

cancellation/scrap of tender, in such case tender fee may be

refunded excluding GST to bidder(s),at sole discretion of PGVCL.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

6. EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1 ,by cash

if total amount of EMD is less than Rs 10,000/- or by Demand Draft

if total amount of EMD is less than Rs 10,000/- or by Demand Draft

(DD)/Banker’s cheque, if the said amount is more than Rs 10,000/-, in

favour of the Paschim Gujarat Vij Company Limited payable at

Junagadh on any Nationalized/Scheduled banks or by Bank guarantee

from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. Cheques will not

acceptable. The EMD Amount is 1 % of the Tender Estimated

6.2 The money receipts of payment of Tender fees and EMD or DD for

& EMD should be submitted in sealed cover & This cover shall be

clearly marked as “Cover No 1:-Tender fees & EMD for Tender no.

317746” along with the name and stamp of bidder.

6.3 The EMD of all unsuccessful bidders except that of the successful

bidder will be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be

after the said bidder pays the security deposit and signs the

contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within

days from the date of LOA of the contract or fails to sign the

contract agreement then the EMD amount will be forfeited in favour of

PGVCL without any notice or and action for “Stop deal” will be initiated

as decided by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department,

GoG New Purchase Policy Resolution No. SPO/1095/2636(97)/CH

dated 23.09.1997 for Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption

Certificates duly notarized has to be produced/attached in place of

EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units

registered under Small Scale Industries of Gujarat State and

holding subsequent registration with NSIC/DGS&D/CSPO, Registration

Certificates for the item under Tender will be eligible for exemption

from payment of EMD on submission of notarised copies of their SSI

(SSI/ MSME Part-II/Udhyog Adhar Memorandum) & NSIC/DGS&D/CSPO

Registration Certificates in EMD Cover No-1. The Certificates

should indicate the service/works of items/work offered. This

benefit of exemption will not be admissible if they take part in the

tender indirectly either through their dealers, agents, distributors or

other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms,

who are not eligible for any exemption, will be rejected without

entering in to further Correspondence in this regard and no

reference will also be made.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

7. In case of On line Tender

7.1Technical Bid cover:-

Copy of documents mentioned in Sr. No. 2.3 of section-I are

mandatory and to be in submitted through sealed cover. This cover

should be clearly marked “Cover No 2:- Technical bid for

Tender no. 317746 with due date & time” along with the name and

stamp of bidder.

7.2Price Bid cover:

7.2.1 The bidder must clearly quote their offer in Schedule – B of this

tender, in percentage above than, below than or equal to, the

tender rate in figure as well as in words. The bidder shall specify

applicable GST with their offer separately. The bidder must work out

the total price of their tender offered accordingly and the total

amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at

liberty to decide the matter as it deem fit.

Further bidders, for “On line tenders”, are requested to

submit price – bid on-line only and not to submit the price bid

in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line

submitted price bid will be considered for evaluation. In On

Line price Bid, GST is to be mentioned in separate

Onf.f line Tenders

8.1 Technical Bid cover

Copy of documents mentioned in Sr. No. 2.3 of section-I are

mandatory and to

be in submitted through sealed cover. This cover should be clearly

marked “Cover No 2:- Technical bid for Tender no. 317746 with

8.2 Price & time” along with the name and stamp of bidder.

8.2.1 The bidder must clearly quote their offer in Schedule – B of this

percentage above than, below than or equal to, the tender rate in

figure as well as in words. The bidder shall specify applicable GST

with their offer separately. The bidder must work out the total price

of their tender offered accordingly and the total amount should be

of their tender offered accordingly and the total amount should be

clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the

matter as it deem fit.

For off-line tender bidder must submit schedule B in sealed cover.

This cover shall be clearly marked, “Price bid cover-3 for the tender

No. 317746 ” along with name & stamp of bidder.

8.2.2 No deviation in terms & condition in Schedule-B and Technical

Specification will be entertained. All the documents related to this

The worksshall be final

referred andshall

herein binding to the

cover all the bidders.

entire scopeAny ignorance

of the Tender.for

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

10 The issuance of bid document would not mean that the bidder has

the bidding. Hence bidders should ensure themselves of their

credentials before submitting their offer.

11 Executive Engineer, PGVCL, Rural Division-2, Junagadh reserves the

right to place the order more than one bidder if required.(subject to

price matching with L1 bidder)

12 Does not anticipate change in the PGVCL ownership during the

proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as

Table1, PGVCL may, for any reason, whether at its own initiative

or in response to a clarification requested by a respective bidder,

modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure

website in case of on line tender, PGVCL will bear no responsibility or

liability arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders

given due consideration by the bidders while they submit their

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for

no any further communication in the matter will be entertained. The

Bidders must ensure that all the Annexures are completely filled in

their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed

and stamped by authority competent to sign on behalf of bidder

on each page as a token of unconditional acceptance to the

conditions of various clauses of tender documents. The bidder's bid

Line Tendattached

ers” there to shall be considered for forming

14.2.1 Tender Papers & Specifications may be down-loaded from

Web site https://pg vcl.nprocure.co m (For view, download and

on line submission) and PGVCL web site www.pgvcl.com (For

view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no

Cover-1:- Tender fee & Earnest Money Deposit (Bid-Security),

as per relevant clause No 5 & 6 of this section-I.

Cover-2:- Technical

It must contain Tender Document duly signed & stamped,

documents furnished by bidder, schedules, undertaking, qualifying

requirements etc. as per relevant clause No. 7 & 8 of this section-I

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

indicated above and should be enclosed in Main Cover. This main

cover marked as “Main Cover for the Tender No 317746 along with

the name and stamp of bidder.

 This main cover must be submitted physically, within time

limit as mentioned in table no1 sr no. 9, by registered Po st

A.D. o r Speed Po st only, “NO COURIER SERVICE OR HAND

DELIVERY” will be allowed, to

following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Rural Division-

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL

web site www.pgvcl.com (For view & down load only).

14.3.2 The bidder has to follow instruction given in this section point no

Cover-1:- Tender fee & Earnest Money Deposit (Bid-Security),

as per relevant clause No 5 & 6 of this section-I.

Cover-2:- Technical

It must contain Tender Document duly signed & stamped,

documents furnished by bidder, schedules, undertaking, qualifying

requirements etc. as per relevant clause No. 7 & 8 of this section-1

Cover-3:- Price Bid

Main Cover:- It contains Cover-1, Cover-2 and

Note:-Cover-1, Cover-2 and Cover-3 shall be individually sealed

and super scribed as indicated above and should be enclosed in

Main Cover-III. This main cover III marked as “Main Cover No-III for

the Tender No 317746 along with the name and stamp of bidder.

 This main cover must be submitted physically, within time

limit as mentioned in table no1 sr no. 9, by registered Po st

A.D. o r Speed Po st only, “NO COURIER SERVICE OR HAND

DELIVERY” will be allowed, to following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY

Rural /Division no-2.,

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms,

schedules and other details called for in this specification and keep

himself fully informed about all which may, in any way, affect the

work, or cost thereof. The bidder should sign on each page of tender

documents, failure to furnish the required information or submission

of tender not as per the terms

& condition will be at the Bidders risk may result in

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding

b) Deviation and contradictions to the terms and conditions specified in

15.3 If any bidders firm or/and partner or proprietary firm anywhere in

companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSECL) under

GUVNL are under criminal investigation for any kind of fraud for

public and theft of material or/and with handlings the material and

any civil and/or criminal case pending at any stage than offer of such

bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids

as set out in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online

offer (e- tendering) and physically submitted documents of bidder,

offer of the same shall be liable for rejection at the discretion of

15.6 The Bidders shall specifically note that any over writing or

manuscript in the bid shall be ignored and will not be considered

authentic unless same are signed with Bidder's Stamp/Seal.

15.7 Conditional bids shall not be accepted.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other

shall be accompanied by its translation in English. Failure to comply

with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of

business of the person or persons making the bid and must be

signed and sealed by the bidder with his usual signature. The name of

all persons signing should also be typed or printed below the

17.2 Bids by corporation/ company must be signed with the legal

name of the corporation/ company by the President, Managing

Director or by the Secretary or other person or persons authorized to

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President',

'Managing Director' 'Secretary', 'or other designation without

disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of

the Bidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal

name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the

initials of the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender

& then they have to submit this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 90 DAYS from the date

opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price

by each bidder in his bid for the complete scope of works including GST

and applicable cess will be evaluated by the PGVCL to ascertain

the best and lowest evaluated bid in the interest of the PGVCL,

for the complete fabrication work covered under drawing and

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following

If there is a discrepancy between words and figures, the amount in

words will prevail.

However, the PGVCL shall be entitled to award the contract at the

lowest of the prices arrived at from schedule, identified for that

purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his

bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the

bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and

responsive bidder offering the lowest evaluated bid in conformity

with requirements of these specifications and documents and PGVCL

shall be the sole judge in this regard and subject to the provisions of

these instructions to bidders and other terms and conditions

detailed out in these documents and specifications. A

responsive bid is one which accepts all terms and conditions of these

specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Rural Division office - 2

J u n a g a d h may ask bidder to submit required documents other than

mentioned in section I Point no 2.3, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule –

Tender consist 365 Days. The commencement date of Order shall be

Date of issue of the Order.

25. GENERAL CONDITIONS

25.1 Raw material (in MT/KG) will be issued from respective division

25.2 All type of transportation, loading & unloading, stacking will be

bared by contractor at his own cost & risk.

25.3 Extra charge will not be paid to contractor for cutting of raw

cutting is required at division stores/RSO/other division store from

where raw material is to be issued.

25.4 Raw material will be issued by weight (MT/KG) and finished goods

accepted by weight only. The weight difference between raw

material (i.e issued material by store) and received material (i.e

finished good and scrap) will be maximum upto 0.5% of weight of

raw material issued.(The weight of scrap is limited maximum upto

1% of total weight of raw material issued) Weight measurement will

be done in presence of PGVCL authorized representative. Charges of

weigh bridge will be borne by contractor.

25.5 Contractor shall provide 2 coats of ISI mark red oxide to finished

goods. Cost of red oxide will be borne by contractor.

25.6 After issuing of raw material till receipt of finished goods to the

PGVCL store, all responsibilities will be of contractor.

25.7 During any kind of work in PGVCL premises or any premises of

subsidiary company under GUVNL, if any kind of accident occurs then

contractor is responsible. PGVCL is not liable for any kind of accident.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

GENERAL INFORM2

ATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

e-mail address & URL

Type of Company

Attach Proof of Company

Registration along with a Proprietorship/

copy of the Partnership Deed/ Partnership/ Private Limited/

Article of Association and Public Limited

Name and designation of the

representative of the Bidder to

6 whom all reference shall be

made to expedite technical co-

7 Office Address

Stores Address where materials 1)

8 issued by PGVCL will be 2)

stored(if applicable) 3)

Store Documents to be

10 (Rental/Ownership)

Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account

13 Number(PAN),

15 Labour License No.

Insurance Policy No. and for No.

nos of labours in the name of Nos of Labours Insured in

bidder this policy

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of

my Knowledge and belief. If any information found to be concealed,

suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued

to the successful Bidders indicating the quantity allocated to them and

the security deposit amount to be deposited by them with PGVCL.

Short listed Bidders will be required to deposit the requisite security

deposit within 15 days from issuance of LOI / LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less

10000.00 and, if the amount is more than Rs. 10000.00 then will be

payable by Demand Draft (DD) or Bank Guarantee (BG) from

Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 /

/ 50 / DMO dated 18.06.2019 & update time to time will be

acceptable. DD should be drawn on any

Nationalized /Scheduled banks in favour of Paschim Gujarat Vij

payable at or by Bank guarantee from any

Junagadh Nationalized/Scheduled

nationalized bank decided by Government of Gujarat time to time

Cheque will not be acceptable.

2.2 The successful Bidders will be required to deposit the requisite

security deposit within 15 days from the date of issuance of LOA

of an amount equivalent to 5 % of the value of the work to be

allotted to him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should

have a clear one time validity till the completion of awarded work of

this work order. Bank Guarantee for interim period will not be

allowed.BG against Security Deposit shall be suitably extended time

to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended,

then supplier should undertake to renew the Bank Guarantee at

least one month prior to expiry of the validity failing which PGVCL

will be at liberty to encase the same. CORPORATE GUARANTEES NOT

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of failure to carry out work offered by successful Bidders

and as accepted by them while receiving the order within given time

period, will lead to forfeiture of the Security Deposit up to

100% and will lead to disqualification of the bidder to transaction

business with PGVCL for at least TWO years or the time duration as

may be decided by the Managing Director, PGVCL.

2.7 Security deposit will be returned on after completion of awarded work.

2.8 If the successful Bidders fails to pay security deposit within given

time limit then the letter of acceptance will stand cancelled. EMD

amount will be forfeited in favour of PGVCL without any notice or/and

action for “Stop deal” will be initiated as decided by tender inviting

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days

from the date of issue of LOA, on duly notarized Stamp Paper of

Rs 300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The expense for the above will

have to be borne by the successful Bidders.

4. For the Tendered work, raw material will be issued by PGVCL.

Any other related material required to carry out work mentioned in

Schedule A is to be bought by Bidder. No any extra cost will be paid

towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work

Required tools and Tackles for Safety are to be arranged by

6. Bidder is responsible to any type theft/damages of Company’s

material and also responsible to any type damages to any property

and any kind fatal/non- fatal accidents to anybody during the

fabrication work. Insurance of all workers is compulsory, who are

involved in Execution of Tendered work. There will be no any financial

liabilities of PGVCL for damage charges paid such way. Copy of valid

Labour Insurance Policy in the name of bidder is to be submitted with

Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are

8. Work must be completed in specified Schedule narrated in the

Tender. If concerned Engineer not satisfied with quality of work, no

any Time limit extension will be granted and Penalty with GST and

applicable cess will be levied on delayed portion of work.

9. Excess material & scrap is to be credited with finished good at

Stores of PGVCL on completion of

10. Agreement and Indemnity Bond is to be executed on Rs. 300/-

Stamp Paper and the expense for the above is to be borne by Bidder.

Solvency Certificate is to be submitted as per PGVCL rules and Tender

11. Bidder is solely responsible for the material supplied by PGVCL.

12. No idle labour charges will be paid by the PGVCL in case such occasion

of idle labour arises, due to want of any materials or any other

13. PGVCL have full rights to accept or reject the offer received

Tender without giving any

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

TERMS & CONDITIONS RE IIG

I ARDING INDUSTRIAL

1. ER RELATED MALAW:

The Contract shall in all respects be interpreted in accordance with the

laws in force in India, including any such laws passed or made or

coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the

2.1 The successful bidder shall pay minimum prevailing rates per day, as

may be specified here after, or rates fixed under the Minimum Wages

Act, whichever is higher. The wages of every contract labour

employed by him under this contract shall be paid by him before

the expiry of 7th day of the month irrespective of which the wages

are payable i.e. wages of a last month have to be paid by him in the

first week of the next month). The contractor shall have to make

wages to his workers through bank only. The agency shall have to

submit the copy of a letter given to the Bank advising for crediting

wages in individual account of the workmen along with photocopy

of the cheque showing total payment to be made to all such workmen

whose accounts are operated in that branch. (If there is more than

one Branch, the agency will have to submit separately for each

2.2 The successful bidder shall give his telephone number and

address to the company so that in case of labour trouble etc. the

3. contractor can the

Persons below be contacted. The contractor

age of 18 years shall

shall not be arrange

deployed fortothe

4. No female worker shall be employed in the night shift between

5. Identity cards as prescribed under the factories Act/Shops and

establishment Act (As the case may be applicable) with Photo affixed

thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the

7. The successful bidder shall at his own expenses comply with all

and keep the PGVCL indemnified in respect thereof. Some of the

major liabilities under various labour and industrial laws which the

Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards

provident fund, administrative charges etc. at the rates made

applicable from time to time by the Government of India /

Government of Gujarat or other statutory authority.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

7.2 Payment of deposit in respect of each contract labour at the

prevailing rate with the office of the commissioner of labour as

per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and

abolition) Act rules framed there under depending upon the number

7.4 Paid leave facility and wages as per the provision of the Factories

Act at the rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other

liabilities as per industrial Dispute Act. Any payment to the

Contractor's employee arising out of any claim of disputes under

the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury

Employee's compensation

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any

manpower deployed or any government Contractor under any of the

provisions of the Minimum wages act, Payments of wages Act,

Employee's compensation Act, Contract Labour regulation abolition

Act, Employee provident fund or any other law due to act of

omission of the Contractor, the PGVCL may make such payment and

shall recover the same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal

amount as may be necessary to cause of observe, or for non-

observance of the provisions stipulated in the notifications

/byelaws/ Acts/Rules/ Regulations/ including amendments. If any, on

the part of the Contractor, the PGVCL shall have the right to deduct

any money due to the successful bidder under this contract or any

other contract with the PGVCL including his amount of security

deposit for adjusting the payment. The PGVCL shall also have right

to recover from the Contractor any sum required or estimated to be

required for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability

The successful bidder shall cover all his employees under employee's

compensation fund and under the liabilities insurance. The

Contractor will arrange insurance policies for arranging payment to

his staff injured / met with accident (Fatal / nonfatal) on duty of

sufficient amount as per Labour laws. In case of any such

happening Contractor will be liable for any other payment to workers

/ staff engaged as per existing rules. Contractor will not make any

such payment to the Contractor's staff or any compensation etc.

during the pendency of the contract.

9. Following Salient features of some major laws are

applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of

Employment and conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in

addition to other liabilities prescribed under the various labour laws,

in force from time to time, from statutory authorities like GOI-GOG,

which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the

bidder should submit the details of their labourer such as a full name,

address and age with proof and subsequently changes of workers

details are submitted accordingly.

11. The successful bidder shall employ adequate number of an

experienced staff

at their works for daily supervision and for maintenance of various

register and records required under the law and contract. No payment

for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum

Workmen’s Compensation Act, Insurance Rules etc. or any other act,

rules or regulations that have to be observed by the contractor for

carrying out the work.

14. EMPLOYMENT OF LABOUR:

In case PGVCL becomes liable to pay any wages or dues to

labour or any Government agency under any of the provisions of the

Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act,

Employee Provident Fund or any other law due to act of omission of

the Contractor, PGVCL may make such payment and shall recover the

15. same from the Contractor’s

PROVIDENT FUND-EMPLOYEE bills. PENSION SCHEME AND

The Contractor shall submit along with their bill (month wise) a

Statement regarding deduction against employees Provident Fund and

employee Pension Scheme in respective of each concerned

employee provident fund and employee Pension Scheme at the

rate at admissible (or at the rate made applicable by the

Government from time to time) of the wage. The contractor shall

16. deposit the

ADMINISTRATIVE contractor's

CHARGES contribution and his workers’

Administrative charges for maintaining Provident Fund Account shall

be deposited by the Contractor with respective Regional Provident

Fund Commissioner at the rates applicable.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

17. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days

worked by the Contract Labour shall be provided by the Contractor

to his, workers. He shall maintain Leave Records, Leave Cards for

individual labourer which shall be duly verified, approved and

certified by the Authorized Officer of PGVCL. Remuneration for such

leave period shall be fully borne by the Contractor.

18. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees

Wages to in the performance

be Paid & Time ofofthis contract.

Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/

Workers as per rates fixed under the Minimum Wages Act. The wages

of every Contract Labour employed by him under this contract shall

also be paid by him before the expiry of 7th day from the last day of

the month in respect of which the wages are payable (i.e. wages of a

month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or

Contractor shall be punishable to the extent of Rs. 100/- for each

day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and

etc. to PGVCL, so that, in case of labour trouble etc. the

Contractor can be contacted. The Contractor shall arrange to have

his office within working area and the contractor keep himself

present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken

by the contractor and if it is not taken, offer of the firm will not be

considered. The attested documentary evidence to be submitted

along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC,

be ensured that all the contract labourers are covered under the

provident fund TO

20. CONTRACTOR scheme and employees’

INDEMNIFY THE COMPANYpension scheme and their

The successful bidder shall indemnify the Company and every

member officer and employees of the Company, also engineer in

charge and his staff against all actions, proceedings, claims of

demands, coasts and expenses, which may be made against the

Company or Government for or in respective of or performance

of his obligation under the contract documents the Company shall

not liable for or in respective of or in consequence of any accident or

inquiry to any workman or other person in the employment of the

contractor or his sub-contractor and the contractor shall Indemnify

and keep indemnified the Company against all such damage and

compensation and against all claims, demands, proceedings costs,

charges and expenses whatsoever in respective thereof in relation

The Bidder’s insurance liabilities pertaining to the scope of

Works are detailed out in Clauses titled Insurance Bidder’s

attention is specifically invited to these clauses. Bid price shall

include all the costs in fulfilling all the insurance liabilities under the

The Contractor at his cost shall arrange, secure and maintain all

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

interest and interests of the PGVCL against all perils detailed

herein. The form and the limit of such insurance as defined

herein together with the under-writer in each case shall be

acceptable to the PGVCL. However, irrespective of such acceptance,

the responsibility to maintain adequate insurance coverage at all

time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of

his contractual responsibilities and obligations. The insurance

covers to be taken by the Contractor shall be in the name of the

Contractor. The Contractor shall, however, be authorized to deal

directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers.

Further the insurance should be in freely convertible currency.

22. Any loss or damage to the equipment during handling,

transportation,

storage, finished goods, putting in to satisfactory

operation and all activities to be performed till the

successful completion of finished good shall be to the

account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in

any way relieve the Contractor of the above responsibilities

during the period of Contract. The Contractor shall provide

the PGVCL with copy of all insurance policies and documents

taken out by him in pursuance of the Contract. Such copies

of documents shall be submitted to the PGVCL immediately

after such insurance coverage. The Contractor shall also inform

the PGVCL in writing at least sixty (60) days in advance regarding

the expiry/cancellation and/or change in any of such documents and

ensure revalidation, renewal etc., as may be necessary well in time.

23. The perils required to be covered under the insurance shall include,

limited to fire and allied risks, miscellaneous accidents (erection

risks) workman compensation risks, loss or damage in transit, theft,

pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. The scope

of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to

and including delivery of goods and other costs till the

equipment is delivered at Site. The insurance policies to be taken

should be on replacement value basis and/or incorporating escalation

clause. Notwithstanding the extent of insurance cover and the

amount of claim available from the underwriters, the Contractor

shall be liable to make good the full replacement/rectification value

of all equipment/materials and to ensure their availability as per

project requirements.

24. All costs on account of insurance liabilities covered under the

Contract will be on Contractor’s account and will be included in

Contract Price, However, the PGVCL may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the

Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premium amount. The Contractor,

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

while arranging the insurance shall ensure to obtain all discounts on

premium which may be available for higher volume or for reason

of financing arrangement of the project.

25. The clause entitled ‘Insurance’ covers the additional insurance

requirements for the portion of the works to be performed at the Site.

26. The successful bidder will not be allowed to work after working hours

in special case, if

27. The successful bidder has to engage required strength of skilled

persons for fabrication work and proper supervisor to avoid

complication and unnecessary delay to complete work timely.

The successful bidder will be solely responsible for labour claims

arising out of the labour employed for this job.

28. The successful bidder should furnish details of past experience of

such job of similar nature completed by him satisfactorily within the

time limit in PGVCL will be preferable.

29. The successful bidder will be abide by and fulfil all the terms and

provisions of the “Tender and contract” for works as applicable and in

case of any default there to the PGVCL Company shall forfeit the S.D.

or any other action as may be decided by Executive Engineer

Rural Division-2, Junagadh.

30. The successful bidder will certify that he has complied with

the provisions of Industrial & Labour Laws including PF Act,

ESI Act etc. as may be applicable. Copy of challans of PF

related to be submitted along with bill.

31. The successful bidder will governed by the PGVCL general conditions

contract. The Booklet will be available in the concerned office in any

working days. In the event of placing order, the successful bidder will

be bound to the terms & conditions of the booklet. All the usual terms

and conditions of the Company though the same might have

not been mentioned in this specification or contractor booklet

will applicable to this contract, and the decision of the Executive

Engineer,Rural Division-2, Junagadh shall be binding on the

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

TAXES and Duties:

1. The rates are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of

GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws.)

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

3. Contractor shall have to submit a C.A Certificate & duly authorized

Signatory, certifying that you have not claimed Refund of any

applicable GST and Cess, charged to COMPANY or shall not claim any

such Refund, on a future date, from the concerned Authorities and if,

any Refund, in respect of such GST and Cess, is claimed by you, it will

be immediately passed on to the COMPANY, without COMPANY making

any specific Claim, for the same, either from the Department or from

4. The offers having price INCLUSIVE OF GST and Cess is likely to be

the rate of GST and Cess is not mentioned clearly unless the bidder

has opted for Composition Scheme under GST Act, which should be

clearly indicated in the price bid. COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and

5. If the Contractor has opted for the Composition scheme of GST, the

same must be clearly specified with valid Declaration & Certificate

from Department. In the event of withdrawal/cessation of the

Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional

GST will have to be borne by the tenderer. In no case additional amount

towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed

to/mentioned in acceptance of tender only and any deviation in the

same shall not be accepted. Further, any additional liability of GST

(later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company;

such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on

suo moto by the contractor.

7. Further, the Company has a right to recover the amount of GST

along with penal interest at the rate of 15% per annum if GST

charged is not paid/short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the

Supplier / Contractor within the stipulated time limit. In case, Govt.

revises the rate of GST rate / Code during the tenure of the contract,

the provision of GUVNL’s statutory variation clause shall apply.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit

and / or due to inclusion of any other additional item of their inputs /

input services under the ambit of the Input Tax Credit provisions

under the GST Act, subsequent to the date of submission of the

offer, the same should be passed on to COMPANY and you should

inform such changes to COMPANY from time to time. PGVCL’s GST

Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies

lawfully assessed against the PGVCL or the Contractor in pursuance of

the Contract. In addition the Contractor shall be responsible for

payment of all Indian duties, levies and taxes lawfully assessed

against the Contractor for his personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from

bills in accordance with the provision of Income-Tax Laws and to

that effect a certificate will be issued to the contractor, however added

as contractor has to submit separate invoice for supply parts item as

well as works part item separately, otherwise TDS will be deducted on

entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill

by PGVCL to pay the same to the respective Govt. Department. Tax

will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for

TDS, GST TDS, welfare cess or any other taxes applicable time to

time etc. All other statutory liabilities towards this contract will be on

13. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes

place within the contract period will not be considered except GST.

No statutory variation will be given for this work except GST.

However, if any decrease takes place within or after the contractual

period, the advantage will have to be passed on to

14. The Contractor shall be fully responsible for deducting the P.F. of

the employees/labour Working under him as per statutory

regulations and depositing the same with the concerned authorities.

15. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer

against all losses, expenses or claims arising in connection with the

death of or injury to any person employed of the Contractor or his

subcontractors for the purposes of the Works.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

VIONS for successful

TERMS AND CONDIT

1.1 The successful bidder shall be deemed to have carefully examined

papers, drawings, etc. attached & if has any doubt as to the meaning

of any portion of any condition / drawing, etc. he shall before signing

the contract submit the particulars thereof to PGVCL in order that

such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of

PGVCL, transfer, assign or sublet the work under this contract or any

substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the

instruction of the

Engineer In Charge as per actual requirement and should be

completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful

bidder either stop the work altogether or reduce or cut it down. If the

work is stopped altogether, the Bidder shall only be paid for work

done. If the work is cut down the Bidder shall not be paid for the

work as so cut down, but in neither case shall be paid any

compensation what so ever for the loss or profit which he might have

made if he had been allowed to complete all the work included in the

1.5 Notices, Statements and other communications sent by PGVCL

registered post or e-mail or any other way of communication to the

successful bidder at his specified address shall be deemed to have

been delivered to the successful Bidder.

1.6 The successful bidder shall be responsible for any damage to the

during transit due to improper or inadequate stacking, handling,

cutting, transportation, loading and unloading. Adequate protection

must be provided for storage at site. The successful bidder without

any extra cost shall supply any material found short inside intact

1.7 If the successful bidder neglects to execute the work with due

diligence and expedition or refuses or neglect to comply with any

reasonable orders within three days’ notice given in writing to the

successful bidder and if he fails to comply with the notice, then in

such a case PGVCL shall be at liberty to get the work or any part of

it, executed through any other agency/Bidder in the manner and on

the terms it thinks proper. If the cost of executing the work as

aforesaid shall exceed the balance due to the Bidder, and the Bidder

fails to make good the deficiency, PGVCL may recover it from the

Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being

by the Bidder under this contract and stores where material issued

by PGVCL is stored. All the works shall be carried out by the Bidder

to the satisfaction of PGVCL.

1.9 The sub work order will be issued as per requirement time to time

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

1.11 Price shall not be changed subject to any upward/downward

revision on any account whatsoever through the period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL

shall be applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with

Charge and for execution of the works.

1.14 Either successful bidder or successful bidder’s authorized

person should contact our Engineer In Charge as well as Division

Office, Junagadh daily for the availability of materials required for

this work, failing to which this work order shall be terminated

without giving any notice.

1.15 The successful bidder has to maintain work register covering all

aspects of material received, utilized, finished & scrap for day to day

work and has to produce the same to Engineer In Charge on demand.

1.16 In case of any dispute doubt, the decision of Executive

Engineer Rural-2 Division shall be unchallengeable and final,

which will be binding to the

1.17 Security Deposit (without any Interest) will be refunded after

successful completion of order.

1.18 All legal complication of disputes is subject to Junagadh jurisdiction

1.19 The successful bidder will be solely responsible for any

accident/damage either to equipment or any human being during

the time of execution of work.

1.20 The successful bidder will have to make his own arrangement for

required all kinds of tools, tackles, required for the execution of work.

1.21 The cost of damages, if any will be recovered from the successful

bidder’s bill. The assessment of which will be done by Engineer

In Charge in consultation with division office, and his sole discretion

and his decision shall be binding to the successful bidder and

shall be considered as final and unchallengeable.

1.22 The successful bidder will have to give indemnity bond to PGVCL

possible claim of compensation for damage to Contractor’s equipment

or staff or any of third parties during the execution of work as per

attached format.

1.23 The successful bidder will have to complete entire work as per order

for the items mentioned in Schedule-B of order awarded to him, as

per directive and instruction of Engineer In Charge. If he fails to

do so entire work will be carried out at the risk and cost of

1.24 The contractor must engage sufficient knowledgeable person for

execution of work.

1.25 The PGVCL shall deduct the Income-Tax and other taxes as per

prevailing rules of all relevant Govt. Authorities from the bill.

1.26 The tender include all minor accessories and items of work which

may not have been specifically mentioned in the drawing /

Schedule etc. but are essential for completion of work. The

contractor will not be eligible for any extra payment in respect

of such minor accessories and item of work.

1.27 The successful bidder shall not refuse to execute the work order at

any time and it will be his sole responsibility to execute and

complete this work as per the instruction of Engineer In Charge.

1.28 For shortage of any materials issued by the PGVCL for the work,

shall be made from you, on the basis of prices of the materials

(prevailing on the date of settlement of materials account) plus 22%

storage , handling & contingency charges.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

1.29 The successful bidder has to carry out all the works in

accordance with revised and latest provision under I.E. Rule Act made

there under and as per instruction of Engineer In Charge.

1.30 All the materials issued by PGVCL shall be transported to the work

same day and to be preserved in safe custody failing to which PGVCL

shall initiate Police action. Similarly as per instruction of Engineer In

Charge, you have to credit the material at PGVCL store without any

loss of time failing to which PGVCL shall initiate Police action.

1.31 No tools, tackles, manpower, crane facilities etc. will be provided

1.32 The contractor has to follow all labour laws, safety rules and

regulations. The PGVCL does not take any responsibility in case of

accident or injury to the workers. The safety, security of men,

materials and equipment shall be sole responsibility of the contractor.

1.33 The compliances of all Central / State Govt. Rules, safety and

insurance rules etc. and that of local body is a must condition for the

successful bidder.

1.34 The contractor shall be responsible for breakages, losses and a

theft of material during transit or after the materials issued from the

stores till the completion of work and is taken over by the PGVCL.

1.35 As regard damages to the raw material, finished good,

successful bidder

himself will be responsible. If there is any compensation to be paid in

respect of “WORKMAN” Compensation Act or any other statutory

provisions, the same will be paid by contractor directly. If he thinks fit,

he may take necessary insurance covering at his cost.

1.36 The successful bidder shall co-operate with the PGVCL for

taking measurement etc. as early as possible and he shall

fulfil the entire requirement which is necessary to finalize the

1.37 The successful bidder shall not refuse to execute this work order at

and it will be his sole responsibility to execute and complete this

work as per the instruction of Engineer In Charge.

1.38 The fabrication work should be carried out according to the tender

drawing and as per instructions and programmed laid out by the

Engineer in charge. Contractor has to ensure safe loading, unloading

& carting of material of all raw material, finished good & scrap as per

standard norms.

1.39 The Bidder shall not display the photograph of the work and shall

not take advantage through publicity of the work without written

permission of PGVCL.

1.40 Under the Contract, the Contractor shall be responsible for loss or

the material until the successful completion as defined elsewhere in

the Bid document.

1.41 All demurrage, wharf age and other expenses incurred due to

delayed clearance of the material or any other reason shall be to the

account of the Contractor.

1.42 The law applicable to the contract shall be the laws in force in

courts of Junagadh shall have exclusive jurisdiction in all matters

arising under the contract.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

2. PRICE EVALUATION

No price preference shall be given on any account. All tenders must

be submitted firm price basis (Inclusive of GST) and lowest evaluated

bid in the interest of the PGVCL, for the complete works covered under

these specifications and documents.

If more than one party is to be considered for placement of order,

they will have to match their end cost with end cost of L-1

technically acceptable bidder. PGVCL (tender Inviting Authority) may

go to the L-2, L-3 and so on depending upon the requirement. If

PGVCL (tender Inviting Authority) feels that there is lack of serious

competition or any other reasons, PGVCL (tender Inviting Authority)

may negotiate with the L-1 party. PGVCL’s (tender Inviting Authority)

decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Fabrication work :-

The Contractors whether non-experienced / New or experienced /

Regular who have confirmed /fulfilled pre eligibility criteria , as

mentioned in Sr. No.

2 of Section 1, will only be considered for price evaluation. PGVCL will

not consider the, price bid of any contractor who does not confirm /

fulfil the eligibility criteria as mentioned in Sr. No. 2 of Section

3.1.1 While placing the order, the quantity distribution to each new

new firms shall be restricted up to 30 % of the tender amount for all

such new bidders provided the price of New contractor is lower than

the regular/experienced contractor. New contractor / new firm

will be considered as a regular contractor only after full filing

experience criteria as mentioned in Bidders qualifying criteria as per

Sr. No. 2 of Section

3.1.2 The new contractor will be asked to match the L-1 prices of

contractor only and the Regular contractor has to match the L-1

4. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted to

contractor from respective stores of PGVCL jurisdiction and successful

bidder has to take delivery from these stores at his own cost.

5 Contractor will be issued only 5 (Five) Sub work orders at a time. He

issued sixth Sub Work Order only after the submission of

measurement sheet with material account statement for any of the

6 five previously

TAKING DELIVERY issued

AND Sub Work Orders.

6.1 The contractor has to keep all materials in safe custody and transport

to the respective store/works and will be fully responsible for any

damage to or loss of all materials at any stage during transportation

& job work till taking over by PGVCL

6.2 PGVCL must have access to fabricator Store/s or works at any time of

Day throughout the contractual period and Contractor will

cooperate for verification of such store/s/works and Inventory

accounting. Failing to which actions may be initiated after issuance of

required Notice to the Contractor. Store address/s is to be

mentioned in the “General information about the Bidder” under

Section I of this Tender. If any change in store/works address same

must be informed to engineer in charge prior to shifting of premises.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

6.3 The Contractor shall have total responsibility for the entire materials

loose, semi-fabricated in his custody. The Contractor shall make

suitable security arrangements at his own cost to ensure the

protection of all materials from theft, fire pilferage and any other

damages and loss. It shall be the responsibility of the contractor to

arrange for security till the finished goods are finally taken over by the

6.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage insurance cover at his cost

to the extent of 100 % cost of materials, which are required to

complete the work. Contractor shall have to take comprehensive

insurance policy equivalent to the Order Value against any loss,

damage, theft, pilferage, fire etc. for the complete period of storage

& fabrication up to the time of taking over by PGVCL. The

Contractor shall deal directly and pursue the claim with the

Insurance Company and shall be responsible in regard to maintenance

of all insurance coverage as well as for settlement of claim. The proof

of insurance policy taken by the successful Contractor shall be

furnished to Engineer-In- Charge. In absence of the above

insurance policy, Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc.,

Contractor will be responsible to lodge, pursue and settle all the

claims with the Insurance Company for all items, materials and the

PGVCL shall be kept informed about it. Contractor shall replace the

lost / damaged materials / items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work

progress is as per agreed schedule. The loss, if any, such

Account will have

of material to be borne by the Contractor and PGVCL

7.1 The successful bidder shall have to maintain accurate day to day item

wise account of use of issued materials which shall be got checked

from time to time by the Engineer In Charge of the Company. The

contractor will be responsible for custody and preserving the issued

raw materials & finished goods are handed over by him after

7.2 After completion of the work against each Sub Work Order, all the

8 material, finished goods

Work Completion & scrap shall be returned to the respective

8.1 In the event of placement of order, successful bidder shall

have to complete the ordered work within 365 Days from the

Date of issue of Work Order.

8.2 Time limit of each sub work order should be maximum up to 45 Days.

However, actual time limit will be considered as per sub work order.

8.3 The completion time allowed for each Sub work Order

Time be strictly

limit observed.

extension and penalty (+GST & cess as

applicable) will be

10 CHANGE OF as per Clause No. 11 of this section.

10.1 During the execution of the Contract, the PGVCL reserves the right to

increase or decrease the quantities of items under the Contract but

without any change in unit price or other terms & conditions. Such

variations unless otherwise specified in the accompanying GCC and/or

drawing, shall not be subjected to

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

any limitation for the individual items but the total variations in all

such items under the Contract shall be limited to the extent of 30%

(Thirty Percent) of the contract price by way of suitable amendment to

10.2 The Contract price shall accordingly be adjusted based on the

available in the Contract for the change in quantities as above. The

base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, In case the unit rates

are not available for the change in quantity, the same shall be

subjected to mutual agreement.

11 Penalty with GST:

11.1 Penalty with GST is levied on the time limit of Sub Work Orders. If

the work is not completed within the scheduled period as

prescribed in Sub Work Order, penalty + GST and cess as applicable

at the rate of 0.5 % per week or part thereof on delayed portion

subject to maximum up to 10 % of the sub work order Value with

GST and cess as per applicable rate. This will be deducted from

the bills payable either against this contract or any bank

guarantee or any other amount payable under any other contract with

the PGVCL. For Penalty calculations or Time limit Extension, following

points are to be observed.

11.2 Start Date of Sub Work Order for Penalty Calculation will be the

Day/Date on which the first material is issued against the Sub Work

11.3 If material is not available in respective stores then “NO STOCK”

stamping by Store In-charge/Store Keeper must be taken against

the particular item by the contractor.

11.4 In Case of non-availability of Material, contractor must visit the

store every fo rtnight and no sto ck material details are to be

submitted to respective Executive Engineer and concerned SDO.

11.5 TLE of Sub work order can be granted on the basis of above such

documents produced by Contractor.

11.6 Time limit Extension must be given as per F & A

PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

11.7 At the time of submission of Bill against SWO, all such Documents

are to be submitted by contractor for waiver of Penalty if applicable.

11.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12 Payment terms shall be as follows:

12.1 Payment will be made against Invoice value and shall be paid

against actual execution. The bills should be submitted in Duplicate

to respective Superintending/Executive Engineer, Circle/Division

Office along with following documents:

• Inspection Report of each lot by PGVCL authorized inspection

Officer not be the rank of Junior Engineer.

• Material Accounting for fabricated item duly certified by Engineer-

• Work Completion Certificate duly signed by Contractor for which

the Bil submitted.

• Copy of Insurance Policy against the Material equivalent to the

per Tender Condition No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15)

Days from actual date of completion of work to respective division

• DOP is to be followed for Payments against the Work

12.2 The time limit for the work may be reduced and contractor should

make all his efforts to complete the work within stipulated time limit

as may be given by the Engineer In Charge depending upon

emergency of work.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

13 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the

parties including:

13.1 War and other hostilities, (whether war be declared or not),

invasion, act of

foreign enemies, mobilization, requisition or

13.2 Rebellion, revolution, insurrection, military or usurped power and

13.3 Ionizing radiation or contamination by radioactivity from any

nuclear fuel or from any nuclear waste from the combustion of

nuclear fuel, radioactive toxic explosive, or other hazardous

properties of any explosive nuclear assembly or nuclear

components thereof;

13.4 Riot, commotion or disorder, except where solely restricted to

employees of the Contractor.

13.5 Neither party shall be considered to be in default or in

breach of his obligations under the Contract to the extent is that

performance of such obligations prevented by any circumstances of

Force Majeure that arise after the date of the Notification of Award.

13.6 If either party considers that any circumstances of Force

Majeure have occurred which may affect performance of his

obligations he shall promptly notify the other party.

13.7 Upon the occurrence of any circumstances of Force Majeure, the

shall endeavour to continue to perform his obligations under the

Contract so far as reasonably practicable. The Contractor shall

notify the Engineer-in- Charge of the steps he proposes to take

including any reasonable alternative means for performance, which

are not prevented by Force Majeure. The Contractor shall not

take any such steps unless directed so to do by the Engineer-in-

13.8 If circumstances

14 COMPLETION OF WORK: of Force Majeure have occurred and shall

The successful bidder will ensure that completion of execution of

work i.e. all works connected with fabrication having been completed

correctly as per drawing. Any extra cost involved due to

incompleteness of work or bad workmanship found out

subsequently shall be set right with and by you at your own cost.

15 HANDING OVER OF MATERIAL

15.1 After successful completion of fabrication work, finished goods,

remaining raw material & scrap is to be handed over to the

concern store office of PGVCL with material accounting of each

fabricated items. The handing over note covering the detail of raw

material issued, all the materials used, remaining raw material

and scrap must be signed jointly by the bidder and PGVCL Engineer.

Copy of handing over note must be attached along with bill.

15.2 The contractor shall arrange to hand over the complete work

immediately onOF

16 TERMINATION completion

CONTRACT of entire work.

ON PGVCL’S INITIATIVE

16.1 In case of any type of misappropriations, cheating or intention of

cheating, frauds, irregularities, malpractice, etc. the Superintending

engineer PGVCL reserves the right to cancel the order without

giving reasons thereof and

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

forfeit the security

16.2 The PGVCL reserves the right to terminate the Contract either in

part or in full due to reasons other than those mentioned

under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give

days’ notice in writing to the Contractor of his decision to

16.3 The Contractor upon receipt of such notice, as per point no.16.2

above, shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related

to the work terminated and terms satisfactory to the PGVCL, stop all

further sub-contracting or purchasing activity related to the work

terminated, and assist PGVCL in maintenance, protection, and

disposition of the works acquired under the Contract by the PGVCL.

In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the

circumstances prevalent at the time of termination.

16.4 If the Contractor is an individual or a proprietary concern and the

or the proprietor dies and if the Contractor is a partnership concern

and one of the partners dies then unless the PGVCL is satisfied that

the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership,

the surviving partners, are capable of carrying out and completing

the Contract the PGVCL shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment

of any compensation to the estate of deceased Contractor and/or to

the surviving partners of the Contractor’s firm on account of the

cancellation of the Contract. The decision of the PGVCL that the legal

representatives of the deceased Contractor or surviving partners of

the Contractor’s firm cannot carry out and complete the Contract

shall be final and binding on the parties. In the event of such

cancellation the PGVCL shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the

deceased Contractor and/or the surviving partners of the

Contractor’s firm liable to damages for not completing the Contract.

17 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL

and Bidder, in connection with this agreement except as to matters,

the decision for which has been specifically provided, either party

may forthwith give to the other notice in writing of existence of such

questions, dispute, difference and the same shall be referred to the

sole arbitration of a person nominated by Managing Director,

PGVCL. This reference shall be governed by Indian Arbitration Act

prevailing at the time of dispute and the rules made there under. The

award in such arbitration shall be final and binding on all the

parties. Work under the agreement shall continue during the

arbitration proceedings unless the PGVCL or the Arbitrator directs

The technical information, drawings and other related documents

forming part of the enquiry or Contract are property of PGVCL and

shall not be used for any other purpose, except for the execution of

the contract. All rights related to the drawings and records are

reserved by PGVCL only and no part or partial should be reproduced,

copied or alter In the event of the breach of this provision, PGVCL can

claim the damages caused by such events.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

19 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to

following reasons.

19.1 Has submitted fake, false or forged documents/certificates

19.2 Has revised/withdrawn price bid after opening of Techno:

commercial bid, until and unless it is sought for

19.3 Has refused to accept Letter of Acceptance/Purchase Order/Work

after the same is issued by the Company within the validity period

and as per agreed terms and conditions

19.4 Has committed breach of contract or has failed to perform a

contract or has abandoned the contract

19.5 Has failed to provide suitable expertise for the work as per

prescheduled program

19.6 Has failed to submit all the necessary documents within time

schedule / as per Company's time limit, as mentioned in the

LOA, if the Letter of Acceptance (LOA) is placed

19.7 Has indulged of defective fabrication works.

19.8 Has substituted materials In lieu of materials supplied by the

Company or has not returned or has short returned or has

unauthorised disposed of materials/ documents/ drawings supplied

19.9 Has involved in malpractices such as bribery, corruption, fraud,

19.10 Has unauthorised obtained official company information or

copies of documents, in relation to the Tender/Contract

19.11 Has failed to follow the stipulated mode of communication, if

the tendering authority.

19.12 Any other ground for which in the opinion of the Company

makes it undesirable to deal with the Firm.

19.13 In case the State Government directs the Company to place a firm

dealing/ banned for business dealing/ blacklisting

19.14 The firm, stop deal and/or banned for business dealing and/ or

blacklist by GUVNL or any subsidiary Companies of GUVNL shall be

considered as a stop deal and/ or banned for business dealing

and/ or blacklisting for all Companies.

20 Effect of putting a proprietor/firm for Stop dealing/Banned

for business dealing are as below:

20.1 The proprietor/all the partners/directors of the stop deal/

business dealing/ blacklisting firm shall also be considered for stop

banned for business dealing.

20.2 Once the name of the firm and/ or proprietor/ partner/ director of

the firm appears in the list of Stop dealing / Banned for business

dealing in any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and

the bid submitted by the Firm shall be returned.

20.3 Action to be taken, when a Firm and/or proprietor/ partner/ director

of the firm is put on Stop dealing/ Banned for business dealing by

GUVNL or any of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm

treated as “Disqualified Bid” and automatically stand as

at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid,

the price bid of the Firm should not be opened and the bid

submitted by the Firm

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

will be treated as “Disqualified Bid” and automatically

“Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be

ignored and will not be further evaluated. The Firm will not be

considered for issue of order even if its price is the lowest. In this

situation, the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be

returned after obtaining confirmation from GUVNL and its other

subsidiary Companies that there are no outstanding dues

recoverable from the firm.

20.4 If a Firm is put on Stop dealing / Banned for business dealing in one

Company and is already executing work and/ or Letter of Acceptance/

purchase order awarded to them by another Company, then the firm

should be allowed to complete such awarded work / supply.

20.5 The amount of EMD/SD/ any payment against supply withheld at the

instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL or

any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

20.6 The Stop dealing/ Banned for business dealing shall be Firm-

when a Firm is put on Stop dealing/ Banned for business dealing, all

the manufacturing works of the Firm shall be on Stop dealing/

Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

20.7 If the Firm placed on Stop Dealing/ Banned for business

dealing is a Proprietary Concern, then all the Concerns of the same

Proprietor shall also be considered to be on Stop Dealing/ Banned for

business dealing.

20.8 The Board of Directors of the concerned Company may

considers it to be in the interest of the Company, remove the ban in

respect of any specific Service from any Contractor for that Company

21 Every bidder should, at the time of submission of bid, give a

declaration as per Annexure-IX attached with this Tender, that

bidder and/or proprietor/ partner/ director of the firm has not been

placed on Stop dealing / Banned for business dealing / blacklisting by

GUVNL and it’s any Subsidiary Companies.

22 JURISDICTION:-

All questions, disputes or differences arising under out of or in

connection with the Tender / Contract if concluded shall be subject

to the exclusive jurisdiction of the court under whose jurisdiction

the place from which the tender / Acceptance of tender is issued, is

23 GST and cess, at applicable rate will be applicable on all kind of

penalties recovered under this Tender/contract.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

VrI:eement/Indemnity Bond

Annexures/BG/Ag

TIME SCHEDULE –FOR

(To be completely filled by the

Name of the Bidder

Sr. Item Time required for work Mentioned

1 Job work for fabrication

items as per drawing of this

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Details of wor k exII

perience in last three years

(To be completely filled by the Bidder)

Name of the Company

Sr. with Ref. & date Work

Work Description

No full address, phone, of the Va

. fax and name of order

• Copies of Work orders along with Work experience certificates should be

this information.

• If necessary, separate sheet may be used to submit the information

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Sr. Name of the Reference

Details of items

No Authority by whom No. &

. certificate is issued Date

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

De tails of PendinIV

g Orde rs as on Bidding Date

(To be comple tely filled by the Bidde r)

Company with Ref. &

Reason for non-

Work completion with

Sr. full address, Work date of

Certification of

No. phone, fax and Description the Value

name of contact order

• Copies of Resumes and appropriate certifications should be attached

• If necessary, separate sheet may be used to submit the

information. Tender for -----------------------------------------

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

(Strike off whichever is not

This is to declare that Mr. /Ms.

PGVCL at (place), is related to our

This is to declare that none of the Proprietors/ Partners/ Directors are having any

relatives employed or working with Paschim Gujarat VijCo.Ltd.at any of its

offices or its parent Department i.e. Energy & Petrochemicals Dept., Govt. of

Date: Sign. & Stamp of the

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Any deviations offered from the termsSHEEand

T conditions of the Offer should be

specified below in this sheet. If there are no deviations offered, it should be

clearly mentioned on this page.

Deviation offered

to Deviation offered

Chapter No, Clause

No. of the tender

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

List of Measuring instrumeVII

nt Facility (For the work of

Fabrication)(To be complete ly fille d by the Bidde r)

Sr. Name of equipment Date of purchase Date of calibration

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

(To be comm plaecth

lled by the Bidde r)

Sr. Name of equipment Capacity

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: SEJND/T-2/TN-204/2272 Dated 29/04/2020

All bidders will have to furnish the following undertaking duly filled in

signed and stamped for each quoted item of the tender along with the

I/We authorized

signatory of M/s

hereby certify that M/s

is not stop deal/black listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE

FOR FRAUD OR MISHANDALING OF MATERIAL

Ref: - Tender No: SEJND/T-2/TN-204/2272 DATE 29/04/2020

I/We authorized

M/s hereby declare we

provide nos. of labours to carry out this tenders scope of work. We are

Labour Insurance Policy No. for nos. of our

labours. We declare that, as mention below table, we are having following

safety gadgets of our own and they all are in good condition.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

On Firm’s Le tter Head

CERTIFICATE – “A”

I/We authorized signatory

certify that M/s. is not related

with other firms who have submitted tenders for the same items under this

inquiry / Tender.

• Seal of the Firm Signature of the

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.:

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. (Name & Address of

having their registered office at

(Address of the firms Registered office) (hereinafter called the ‘Tenderer’) wish

to participate in the tender No. 317746 for Fabrication of Line Material for

Rural Division no-2, Junagadh

Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs. (Amount of EMD) valid

till (Mention here date of validity of this Guarantee which will be

(FIVE) months beyond initial validity of Tender’s offer) which is required to be

submitted by the tenderer along with the tender.

We, (Name of the Bank and address of the Branch giving

the Bank Guarantee) having our registered office at (Address

of Bank’s registered office) hereby give this Bank Guarantee No.

and hereby agree unequivocally and Unconditionally to pay immediately on

demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer

authorized by it in this behalf any amount not exceeding Rs.

(Amount of E.M.D.), (Rupees

(In words) to the said Paschim Gujarat Vij

Ltd. on behalf of the

We (Name of the Bank) also agree that withdrawal

of the tender or part thereof by the Tenderer within its validity or Non

submission of Security Deposit by the Tenderer within one month from the date

tender or a part thereof has been accepted by the Paschim Gujarat Vij Company

Ltd. would constitute a default on the part of the Tenderer and that this Bank

Guarantee is liable to be invoked and encashed within its validity by the

Beneficiary in case of any occurrence of a default on the part of the Tenderer

and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and

(Mention here the date of validity of Bank) and shall

not be terminable by notice or by Guarantor change in the constitution of the

Bank or the firm of Tenderer Or by any reason whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or

variations or alternations made, given, conceded with or without our knowledge

or consent by or between the Tenderer and the PGVCL. “Notwithstanding

anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this

PleaseisMention

here Complete Rs. Signature of the Bank’s(Amt.

Postal Signatory

Address of the Bank with Branch with

NAME Code, Telephone andBANKS:

OF DESIGNATED Fax Nos. Official Round

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government

business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of 300/-)

We, Bank of hereby agree

unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim

Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any

amount up to and not exceeding (in words) Rupees

to the said Paschim Gujarat Vij Company Ltd. on

who have entered into a

contract for the fabrication works specified below

L.O.A. No. dated_

This agreement shall be valid and binding on this Bank up to and

and shall not be terminable by notice or by change in the

constitution of the Bank or the proprietor/firm of Contractors or by any other

reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between

parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in

force or banking practice, this Guarantee shall not be assignable, transferable

by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any

person such as assignee, transferee or agent of beneficiary shall not be

entertained by the Bank. Any invocation of the Guarantee can be made only by

the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this

guarantee is restricted to Rs. (Rupees

only). Our guarantee shall remain in force until (Date

validity Mention

of thehere Guarantee).

CompleteUnless demands or claims under this Bank

Signature of the

Postal Bank’s Authorized Signatory

Address of the Bank with Branch with

Code, Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government

business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by

Note: The Banks shall be the Banks recognized / notified by the Finance

Department, Government of Gujarat (GoG) from time to time.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

This agreement is made at day month Year

the Paschim Gujarat Vij Company Ltd. & (hereinafter

referred to as “the Contractor “which expression shall unless excluded by or

repugnant to the context included its successors or permit assigns) of the one

part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and

Corporate Office at Laxminagar, Off Nanamava Road, Rajkot,

(hereinafter called “The Company” which expression shall unless excluded by or

repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid

the work of _as

per Company’s LOA , Dated , hereinafter

“The works and more particularly desorbed enumerated or referred to

in the specifications, terms and

other letters and schedule of price which for the purpose of identification have

been signed by The Superintending Engineer/Executive Engineer,

, Circle/Division, PGVCL on behalf of the Company, a list where of is made out

in the schedule here under written and all of which said documents are deemed

to form part of this contract and include in the expression “The works “wherever

herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractor for the

work for the total sum of (In words

Rs only)including taxes

upon the terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract

mentioned and described or which are implied therein of therefore

respectively or are reasonable necessary for the completion of the works

as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration

of the due provision, executions, construction and completion of the

works agreed to by the contractors as aforesaid the company both hereby

covenant with the contractor to pay all the claims of money as and

when they become due and payable to the contractor under the provisions

of the contract such payment to be made at such times in such

manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract

are subject to and without prejudice to the right of the company to

enforce for delay and or any other rights whatever including the right to

reject and cancel on default or breach by the contract of the conditions

and the covenant as stipulated in the general conditions specifications

form Or tender schedule drawing etc. attached

with the Company LOA , Dated

and the contractor has deposited amount in cash or DD or

has provide d valid bank guarantee of Rs.

_only)with the company towards performance guarantee of execution

period i.e for security deposit of the fabrication work

3.) The Contractor will strictly follow the safety Rules and Regulations

execution of aforesaid work. The Contractor will also provide all required

Safety Gadgets to his Supervisors and labours to execute the work

mentioned in Tender. On violating or breaking the Safety Rules and

Regulations, and if Supervisors/Labours are found without Safety Gadgets,

“The Company” reserves the right to take actions as per the terms and

conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part

or in full due to reasons other than those mentioned under clause

entitled ‘Contractor’s Default’. The PGVCL shall in such an event give

fifteen (15) days’ notice in writing to the Contractor of his decision to do

5.) The Contractor upon receipt of such notice shall discontinue the work on

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related

to the work terminated and terms satisfactory to the Company, stop all

further sub-contracting or purchasing activity related to the work

terminated, and assist “The Company” in maintenance, protection, and

disposition of the works acquired under the Contract by the Company. In

the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual

proprietor dies and if the Contractor is a partnership concern and one

of the partners dies then unless “the Company” is satisfied that the legal

representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners,

are capable of carrying out and completing the Contract “the Company”

shall be entitled to cancel the Contract as to its in completed part

without being in any way liable to payment of any compensation to

the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The

decision of the Company that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out

and complete the Contract shall be final and binding on the parties. In the

event of such cancellation the Company shall not hold the estate of

the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s

firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specification/drawings as

other relevant matters may be altered by mutual agreement and if so

altered shall not be deemed or constructed to mean and to effect or alter other

terms and conditions of the contract and the contract so altered or revised shall

be and shall always be deemed to have been subject without prejudice to and

In witness where of the parties here to have set their hands and seal this day

and month year first above written.

1. Signed sealed and delivered by

(Signature with Name, Designation, Mobile No. and official

For and on Behalf of M/s.

(Complete name, Address of authorised person of the contractor with

authority letter or board’s resolution in case of company)

In the presence of Name, full Address, Signature and

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In the presence of Name, Designation and Signature.

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after

COMPANY having given contract for the work of

per WO No. _, dated and all future

contract that may be awarded to me in the next one year and in terms of the

condition in clause 1.22 of section V of the COMPANY’s tender and contract for

fabrication work.

I residing at by this Bond bind

myself responsible for and shall pay compensation to my workmen payable under

the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said

Act for death or injuries caused to the workmen engaged by this presents, if

such compensation is paid by the COMPANY as principal under such sub-section

(1) of section 12 of the said Act on behalf of me, to pay such amount of

compensation on demand within 48 hours to the COMPANY that it might have to

spend as legal and other incidental charges in defending any suit or action arising

out of the death of injuries in regard to compensation paid to the workmen or

heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action

arising out of the death or injuries to the workmen engaged by me. During the

execution of work of said contract and all future contracts that may be awarded

to me in the next one year is filed by the worker against the COMPANY, I

shall imbrues to the COMPANY such sum that the COMPANY is required to spend

as legal and other incidental charges in defending such suit or action and also

the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and

virtue till the COMPANY is required to defend such suit or action filed by the

workers and or heirs against the COMPANY. Further it is applicable on death of

contractor himself also. No any compensation will be claimed by legal heirs of

Signature of the Executant

Signature of Tenderer :-

Company’s Round Seal

Date :- Place :-