Supply & replacement of loudo phone system at various location of the plant at Gandhinagar TPS.

of EMD and Tender fee are found ok, then only Technical Bid will be opened (On-line). Tenders

submitted without Tender Fee-EMD by the firms, will be rejected without entering into further

correspondence. Submission of required documents for exemption of Tender Fee & EMD is

 The exemption in payment of Tender Fee & EMD shall be given to the,

1. Micro & small-scale enterprises which participate directly in tendering process for the

product which they are manufacturing / service which they are providing and have Udyam

registration for items / service under procurement.

2. Start-ups which participate directly in tendering process for the product which they are

manufacturing/service which they are providing and re-cognized by DPIIT under the Start-up

India Program and has obtained Udyam registration.

3. Organization which has registration certificate for the manufacturing product of the tender,

from Gujarat Khadi Gramodyog Board or Khadi and Village Industries Commission(K.V.I.C)or

Commissioner of Cottage Industries.

4. Board/Corporations/PSUs of the Central/State Government for their own manufactured

5. State Government recognized organizations like(i) organizations for blinds, dumb and deaf,

disabled, mentally disabled persons;(ii)women's self-help group recognized by Gujarat

Livelihood Promotion Company; which participate directly in tendering process for the

product which they are manufacturing / service which /they are providing.

 Vendor Registration with GSECL is not compulsory for submitting this tender.

17PUR-F-10 ET-317

GUJARAT STATE ELECTRICITY CORPORATION LTD.

THERMAL POWER STATION, GANDHINAGAR-382

TENDER Supply & replacement of loudo phone system at various location

FOR of the plant at Gandhinagar TPS.

1 Tender Notice

2 Important Notes (Online Only)

3 Bidder Details (Online Only)

4 Technical Bid (Online Only)

5 Price Bid (Online Only)

Annexure (1 to 15, Certificate-A, Important Instruction & Integrity Pact) of

Commercial Terms & Conditions (Online Only)

Important : Pl. ignore “ Submission of Physical Document” wherever mentioned, i.e.

either in Tender Document or Commercial Terms & Condition.

For & On Behalf of GSECL

Chief Engineer (Gen)

GSECL, TPS Gandhinagar

Download & Submitted by _______________________________

(Name of Firm with Seal)

17PUR-F-10 ET-317

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Gandhinagar Thermal Power Station, Gandhinagar, India–382041.

[email protected] Website: www.gsecl.in

CIN:U40100GJ1993SGCO19988

(A Successor Company of Gujarat Electricity Board)

Supply & replacement of loudo phone system at various location of

the plant at Gandhinagar TPS.

CE [Generation], Gandhinagar, TPS invites “On-line Tenders” (e-tendering) for the purchase of

above subject item. Tender Papers & Specifications may be down loaded from Web site

https://gsecltender.nprocure.com (For view, down load and on line submission) and GUVNL /

GSECL web sites www.gsecl.in (For view & down load only).

“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

Tender No. ET-317

Tender Fees (Non-Refundable)

Earnest Money Deposit (EMD)

(Please refer page 1 of Tender Document)

Last Date of submission of Online [e-

tendering] tender / offer , Technical as

well as Price bid along with soft copy of all

other documents as stated here under up

to18.00 Hrs. (This is mandatory).

Only EMD/Tender Fee related physical

documents will be required from bidders

before due date. As per NIT Details

Date of opening of Online Technical bid at

15.30 hrs(if possible), all relevant

documents submitted through online

process. Online technical bid will be

opened for Bidders who have submitted

Physical Document against EMD/Tender

Fee within due date as per NIT.

Party has to be in touch with website

Tentative date of On-line opening of price https://gsecltender.nprocure.com and also

bid at 15.30 hrs. (if possible) with e-mail sent by above website.

120 Days from the Date of Opening of

Validity of Rates (Compulsory)

Delivery of Goods/Completion of work As per Technical Bid

Sample Approval As per Technical Bid

Security Deposit As per Cl. No. (1) of Notes for Supplier

mentioned under Technical Bid

17PUR-F-10 ET-317

Important Notes to Bidders:

(1) It is mandatory for all the bidders to submit their tender documents Online (e-tendering)

and in schedule time. Please note that Price bid is to be submitted online only. Bidders

should have to fill and submit the tender documents on n-procure websites only.

Tender documents submitted in tenderer’s own printed paper or format other than

GSECL’s format is liable to be ignored.

(2) Any technical information and clarifications that may be required pertaining to this tender

should be referred to the Chief Engineer (Gen), Gujarat State Electricity Corporation Ltd.,

Thermal Power Station, Gandhinagar–382041, Gujarat (India).

(3) Bidder has to upload scanned copies of original (Notarized/ self attested copies of original –

as specified in tender document) documents with online bid and no physical documents are

to be submitted. If physical Tender documents submitted by any bidder then offer of the

same bidder is liable to be ignored and no further communication in the matter will be

(4) It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

format) remain legible and should not be password protected. The size of PDF is to be

suitable so that it can be uploaded online (n-procure). No any documents will be accepted

offline or hard copy.

(5) Bidder should have to give Validity of their offer for minimum 120 days from the actual

date of opening of Technical Bid otherwise their tender/offer will be ignored/rejected.

Bidder shall have to extend validity further for 60 Days, if required on all tender items (not

for individual items), otherwise your offer is liable to be ignored.

(6) GSECL reserves the rights to reject any OR all tenders without assigning any reasons

(7) Please note that Conditional Offers will liable to be ignored.

(8) Bidders should be in touch with N-Procure and GSECL websites for information regarding

revision/ corrigendum/ amendment in tender till due date of on line submission and

thereafter. No separate correspondence will be done in this regard.

(9) If the bidder wish to submit Bank Guarantee (BG) in lieu of Earnest Money Deposit (EMD)/

Security Deposit (SD) / Performance Bank Guarantee (PBG), then the bidder should ask his

BG issuing Bank to give intimation to our Bank of Baroda (Beneficiary Bank), , SECTOR-

21, GANDHINAGAR branch having IFS Code as BARB0GANDHI (fifth letter is zero) through

Structured Financial Messaging Solution (SFMS). BG should be valid for minimum one

(10) Bidder shall have to submit scanned copy of Active GSTIN registration and PAN in online

bid. Tenders submitted without Active GSTIN by the bidders, the offer will be rejected

without entering into further correspondence.

(11) If any deviation in your offer with respect to Tender specification, then please mention

clearly in separate deviation sheet Annexure-12, otherwise your offer will be considered

exactly as per our Enquiry / Tender specification.

(12) Whichever terms conflict with “GENERAL COMMERCIAL TERMS AND CONDITIONS” the

terms mentioned in “TENDER DOCUMENT/NIT” will be applicable.

(13) GSECL reserves the right to place the order on technically qualified bidders for item wise

lowest quoted party.

(14) Party has to accept part order.

(15) If participating bidder/agency have stake in one or more other agencies / bidders who are

participating in same tender and on account of submission of wrong information /

declaration in the tender / enquiry certificate – A, then the bidder will be declared as

disqualified automatically and EMD/SD will be forfeited, Further, GSECL shall take stern

action including Stop dealing with their firms.

17PUR-F-10 ET-317

(16) GSECL reserve the rights to accept/reject/cancel any or all the offers/tenders, extend dates

and/ or re-advertise tender, and/ or the whole process of tenderization at any stage without

assigning any reasons thereof.

(17) In case of short submission of documents with bid, GSECL reserves the right to ask

through e-mail / electronic mode / letter to submit the required details / documents

and/or clarification in physical form as well as in electronic form as the case may be. The

bidder has to submit the required document / details / clarification asked by GSECL within

stipulated time limit, failing which the bid will be liable for rejection.

(18) The party must agree to participate in the VMS during tendering process and provide

necessary details to streamline the VMD registration process to avoid delays in payment for

(19) Dispute Resolution Mechanism: Arbitration through the Arbitration Centre (Domestic and

International) High Court of Gujarat at Ahmedabad.

18.1) Amicable settlement

“Any dispute, difference, controversy or claim between the parties arising out of

or relating to this contract with reference to the construction,

interpretation, breach, termination or validity thereof (herein after

referred as “the Dispute”) shall, upon the written request of either party

by referred to the authorized representatives of the disputing parties for

resolution. The authorized representatives shall promptly meet and

attempt to negotiate in good faith a resolution of the dispute within

days of the service of the request.”

18.2) Arbitration

If the parties fail to amicably resolve the disputes or differences or

contrary claims as indicated herewith in sub clause (1) of Clause

arising under or in connection with the present agreement, the same

shall be referred to the Arbitration Centre (Domestic & International)

High Court of Gujarat at Ahmedabad (“the Centre for short”), currently

functioning in the High Court Complex, Sola Ahmedabad for appointment

of arbitrator and thereupon, the Centre shall appoint a sole arbitrator

and conduct the arbitration proceedings in accordance with its rules. If

the parties unanimously agree to appoint three arbitrators then in that

case, each party shall appoint one arbitrator from the panel of

arbitrators of the Centre, and the Centre shall appoint the third

arbitrator, who will act as the Presiding Arbitrator. Such arbitration

shall be the sole and exclusive remedy between the parties for all

disputes arising under or in connection with this agreement. The

arbitration shall take place at The Arbitration Centre Ahmedabad, High

Court Complex, Sola, Ahmedabad, Gujarat, in accordance with the

provisions of the Arbitration and Conciliation Act, 1996 as amended from

time to time, and the proceedings shall be conducted in English. The

arbitration award shall be final and binding on the parties.

(20) Bidder should read and verify the documents of Commercial Terms & Conditions of Tender

& Supply (i.e. clause No. 1 to 71) of GSECL, Gandhinagar TPS and confirm that all the

above documents are verified & certified by you as below.

“I/we read the above documents and agree for the Conditions of Tender & Supply (i.e.

Clause No.1 to 71) of GSECL, Gandhinagar, TPS and accordingly submitted my / our

(a) It is mandatory to accept the Cl. 1 to 71. Bidder may accept the same on a single

paper instead of all 37 pages. [ Pg. 1 to 37] and attach PDF copy of seal & signed

paper in online documents.

(b) It is mandatory to submit duly filled, stamped and signed PDF copies of Tender

Document up to Technical Bid, Annexure – 1 to 15 including Annexure 10 (GSECL-

17PUR-F-10 ET-317

GTPS), Integrity pact, Important Instruction and certificate-A through online (n-

Procure) process only.

(21) “All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

Inspection Agency (TPIA) along with a certificate regarding verification of authenticity of

documents as per the format placed at Annexure-1. All the documents submitted by the

bidder in support of meeting Technical QR only shall be digitally signed by the Specified

Third-Party Inspection Agency (TPIA). The verification and certification of authenticity of

documents is acceptable from any of the following TPIAs:

1. M/s Competent Inspectorate and Consultants Pvt. Ltd, Hyderabad, India.

2. M/s Gulf Lloyds Industrial Service India Pvt. Ltd.- Ahmedabad.

3. M/s International Certifications Services.

4. M/s Intertek India Pvt. Ltd.

5. M/s SGS India Pvt. Ltd.

6. M/s Moody International (India) Pvt. Ltd.

7. M/s TUV SUD South Asia (P) Ltd.

8. M/s TUV Rheinland (India) Pvt. Ltd.

9. M/s Bureau Veritas (india) Pvt. Ltd.

10. Hertz Inspection & Services Pvt. Ltd.

11. IRCLASS Systems and Solutions Pvt. Ltd.

The Bidder shall be responsible for getting their documents/ credentials verified & certified

by the Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their Company

or Practicing CA/CA Firm in support of Technical QR. All the costs pertaining to third party

verification and certification (including those by statutory auditors) shall be borne by the

Bidder. GSECL shall have no liability (financial or otherwise) towards the same and shall

not be liable for any claim/ dispute between the bidder and the Specified Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA Firm.”

Note:- The Above Clause No.(21), TPIA Verification for authenticity shall not be applicable in

following cases

(1) If Bidder having proven track record or regular suppliers/Contractors (i.e. OEM/

(2) If Bidder should have Past order copies of GSECL as these documents can be Verified

For & On Behalf of GSECL,

Chief Engineer (Gen)

GSECL, TPS Gandhinagar

17PUR-F-10 ET-317

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing CA/CA

(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)

Power Station Gandhinagar.

Subject: Authentication of veracity of documents submitted by M/s …………………………… in

support of Meeting the Qualifying Requirements.

Ref : Tender no.: …………………..

Name of the Package/ Tender: ………………………………………

M/s. …………………… (hereinafter called Bidder) having Registered office at ……………………

intend to participate in above referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting Documents pertaining

to Qualifying Requirement duly verified and certified by Third-Party Inspection Agency (TPIA) or

Statutory Auditor of their Company or Practicing CA/CA Firm as per the list mentioned in the

bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents, which are

also attached with this letter. The same has been verified from the Original Documents and / or

Client for authenticity.

We hereby confirm that the following documents are found to be genuine and authentic.

1. Doc ref. no. ……….. dated …….. (Name of Documents)

2. Doc ref. no. ……….. dated …….. (Name of Documents)

All the aforesaid documents have been digitally signed by us as a certificate of authenticity.

We further confirm that we neither have any vested interest in aforesaid tender nor have any

conflict of interest in respect of above tender.

This certificate is issued at the request of M/s ………………. (Bidder) for the purpose of

participating in the subject tender/s.

Bidder’s Signature

with Seal & Date

17PUR-F-10 ET-317

GUJARAT STATE ELECTRICITY CORPORATION LTD

Thermal Power Station, Gandhinagar-382

Note: Bidder has to fill following Details without fail (It is Mandatory).

1. (a) Full Name and Address

2. Particulars of Registration as a

Contractor and class in which

(a) In the Gujarat Elect. Corp. Ltd.

(b) In other Government

3. Reference to be made to (Name &

4. Previous experience in Railway, PWD

and other works

5. Any other information the contractor

may desire to give

Bank Account Number

Name of Beneficiary

Type of Account

Branch Name & Address

Contact Number of The

Cancelled Cheque copy Scan copy of the same is mandatory

17PUR-F-10 ET-317

Sub: Supply & replacement of loudo phone system at various location of the plant

at Gandhinagar TPS.

Description of Material Unit

INDOOR DESKTOP CALL STATION: DESK MOUNTED STATION WITH HANDSET+POWER Numb

1 SUPPLY UNIT er

Installation of Indoor Desktop Call Station Desk mounted Station with Handset + Power Numb

2 Supply Unit er

INDOOR / OUTDOOR WALL/COLUMN MOUNTED HANDSET STATION FOR SAFE AREA Numb

3 WITH BUILT IN 15W AMPLIFIER er

Installation of Indoor / Outdoor Wall/Column Mounted Handset Station for safe area Numb

4 with built in 15W amplifier er

5 FRP CANOPY FOR FIELD CALL STATIONS er

6 Installation of FRP Canopy for Field Call Stations er

7 30W OUTDOOR TYPE HORN SPEAKER, 8 OHMS, IP65, ABS BODY, METAL BRACKET er

8 Installation of 30W Outdoor type Horn Speaker, 8 Ohms, IP65, ABS body, metal bracket er

9 STATION JUNCTION BOX FOR POWER AND SIGNAL DISTRIBUTION er

10 Installation of Station Junction box for power and signal distribution er

INDOOR/OUTDOOR WALL /COLUMN MOUNTED MAIN JUNCTION BOX, FOR POWER AND Numb

11 SIGNAL DISTRIBUTION SUITABLE FOR SAFE AREA er

Installation of Indoor/Outdoor Wall /Column Mounted Main Junction Box, for power Numb

12 and signal distribution suitable for safe area er

4-PAIR X 0.5 SQMM COPPER CONDUCTOR, PVC INSULATED, ARMOURED SIGNAL CABLE Meter

Installation of 4-Pair x 0.5 Sqmm Copper Conductor, PVC insulated, Armoured Signal Meter

3 CORE X 2.5 SQMM COPPER CONDUCTOR, PVC INSULATED, ARMOURED MAINS CABLE Meter

Installation of 3-Core x 2.5 sq.mm Copper conductor, PVC Insulated, Armoured Mains Meter

17 2 PAIR X 0.5 SQMM, COPPER CONDUCTOR, PVC INSULATED, ARMOURED LOUDSPEAKER

17PUR-F-10 ET-317

Description of Material Unit

Installation of 2 Pair x 0.5 sq.mm. Copper conductor, PVC Insulated, Armoured Meter

18 Loudspeaker Cable

GI PERFORATED CABLE TRAY, SIZE: 50X25X2MM Meter

Installation of GI perforated Cable Tray, , Size: 50x25x2mm Meter

Supply & Installation of Other mounting accessories like nut-bolt, frames, tie, sadles, Lot

21 anchor bolt etc.

TESTING AND COMMISSIONING OF ALL THE EQUIPMENTS Job

PA SYSTEM CENTRAL CONTROL EXCHANGE WITH REQUIRED SOFTWARE AND Numb

23 ACCESSORIES. OFFERED EXCHANGE SUPPORT UPTO 500 NOS. FIELD CALL STATION. ers

24 Installation of Central Control Exchange with required software and Accessories er

Note: Overall Lowest party’s offer will be considered for placement of order i.e.

considering supply and works part as a whole. Part/Partial offer will not be

considered and order will be awarded to overall L -1 bidder only.

01 The bidder should produce certificate/document as evidence of having an experience for

similar work* carried out satisfactorily in government / semi government / state electricity

board / corporation body / private limited company / public limited company during last

years ending last day of month previous to the one in which applications are invited

should be either of the following:

Similar works definition: Supply / replacement / maintenance / retrofitting work of loudo

a. Three similar completed works each costing not less than the amount equal to Rs.

b. Two similar completed works each costing not less than the amount equal to Rs.

c. One similar completed works costing not less than the amount equal to Rs.

02 Technical Specifications for All Items & Offered Make and Model – Specify, technical

literature/photo or catalog required

03 Details of Tools, tackles, equipments, personals / manpower available with the firm

relevant to the job/subject tender.

17PUR-F-10 ET-317

04 Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs. 20,19,714 (Rupees

Twenty Lakhs Nineteen Thousand Seven Hundred and Fourteen only) during the preceding three

(3) financial years as on date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital as on the

last day of the preceding financial year. In case the Bidder meets the requirement of Net worth

based on the strength of its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its

Holding Companies wherever applicable, the Net worth of the Bidder and its Subsidiary (ies)

and/or Holding company and/or Subsidiary (ies) of the Holding Company, in combined manner

should not be less than 100% of their total paid up share capital. However individually, their Net

worth should not be less than 75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are individual net worth

which shall not be less than 75 % of the respective paid up share capitals and y1, y2, y3 are

individual paid up share capitals.

3) In case the bidder is not able to furnish its audited financial statements on stand- alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder further furnishes the following documents for substantiation of its

 Copies of the unaudited unconsolidated financial statements of the bidder along with copies of

the Audited consolidated financial statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of the

4) In cases where audited results for the last preceding financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate

from practicing Chartered Accountant certifying its financial parameters, the audited results of

three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO,

stating that the Financial results of the Company are under audit as on the date of Techno

commercial bid opening and the Certificate from the practicing Chartered Accountant certifying

the financial parameters is not available.

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of

Financial QR, duly certified and verified for authenticity from Independent Statutory Auditor of

their company / Practicing Charted Accountant/ C.A. Firms / TPIA (Third-Party Inspection Agency

) empaneled / approved by GSECL along with copy of Annual Audited Accounts of last three

Note for point No.1, 2, 3&4:

i. Other income shall not be considered for arriving at annual turnover.

ii. “Holding Company" and “Subsidiary Company” shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not include

17PUR-F-10 ET-317

reserves credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous

expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and

05 Details of registered partnership deed, in case of partnership firm and activities of

association and memorandum of association, in case of company.

06 The tender shall be opened of only those bidders who have paid Tender fee & EMD.

07 The bidder shall have to submit the details of the registration number regarding PAN card

& GST No. along with Technical id.

08 Details of P.F. code No. from the appropriate provident fund authorities and registration

Certificate of provident fund account number.

09 Copy of Group Insurance of all contractor labour duly engaged throughout the contract

period which is submitted after receipt of LOI

10 Copy of contract labour license from the appropriate authorities duly obtained and

renewed for the entire contract period which is submitted after receipt of LOI ( If

11 The contractor shall have to submit the valid Electrical Contractor License / registered as

system integrator

SCOPE OF SUPPLY AS PER TECHNICAL BID::

1) The Bidder shall furnish the documents as per PQC as part of bid document. Non submission

of these documents will lead to rejection of the bid.

2) The bidder shall furnish the Technical Specifications with make of PA system material.

3) The bidder shall furnish the site-wise details of bill of material details, such as hardware units,

software/firmware, functions, and quantity etc of the offered PA system & associated items. The

bidder shall also furnish detailed schematic diagram of the offered solution, clearly specifying

various functional modules and their inter-connections setup.

4) The bidder shall furnish the technical catalogue / brochure for each equipment covering full

technical & environmental specifications, principle of operation, design features, test and

monitoring facilities, guaranteed performance data, power consumption, dimensional and

mounting details, functional block diagrams, description of operation, procedure and facilities etc

5) The bidder shall submit duly filled and signed Data Sheet – C.

6) The Bidder shall give an undertaking to have back to back support contract with OEM

during the Guarantee and AMC period.

7) The Bidder has to installation and commission Loudo phone stations (PA Stations) as per

location mention in tender or as per instruction of M/s. GSECL site engineer.

8) In-house Training

•You shall have to give training to the end user for the entire working of the system. The

17PUR-F-10 ET-317

details training for the system and its working procedure , precautions considered, has to be

• Vendor shall provide comprehensive documentation, course materials, manuals, literature etc.

as required for proper training of GTPS's personnel.

• You shall have to prepare the proper user friendly training manual for all the training staff who

is taking the training with proper user friendly language with proper screen shots and picture to

explain the working and methodology of the system in local language also.

9) Assignments or Subletting of Contract:

(a) The Contractor shall not, without the prior consent in writing of the Company, assign or

sublet or transfer its Contract in whole or in part, its obligations to perform under the Contract or

a substantial part thereof, other than raw materials, or for any part of the work of which makers

are named in the Contract, provided that any such consent shall not relieve the Contractor from

any obligation, duty or responsibility under the Contract.

(b) Sub Contracts: The Contractor shall notify the Company in writing of all sub contracts

awarded under the Contract if not already specified in his Bid. Such notification in its original Bid

or later shall not relieve the Contractor from any liability or obligation under the Contract. In

case, the Contractor engages any Sub-Contractor to carryout a part of the work, the Sub-

Contractor should have requisite Government License for carrying out such part of the work.

APPROVED MAKE LIST FOR PA SYSTEM Handset Station:

(3) A2 TECHNOSOLUTION,

(4) PHI – AUDIOCOM

Loud Speaker: Ahuja OR Approved PA system Make only

Junction Boxes: BCH , Pyrotech and Approved PA system Make only

Cables: Polycab, Delton, KEI, Finolex, Havells only

Cable Tray: AV ENGINEERS, BARODA GALVANISERS, INDIANA, NIRMAL ENGG; PAREKH

ENGINEERS, VATCO, SADHNA, JAMNA METAL

Any other Accessories required for complete installation of System. (i.e. Glands, Cable Tie, Lugs,

Ferrules, Rigid Conduit, Flexible Conduit, Special Fitting, Distribution Frames & Junction Boxes,

Earthing wire, etc.):

For Cable gland : BRACO, COMET, CONTRACT, HARDWARE INDUSTRIES, ELECT ENG. and All

other item is Reputed Make only

TECHNICAL SPECIFICATION FOR COMPLETE PA SYSTEM

1.1 The scope of this specification covers engineering, design, manufacturing, inspection & testing

at works, packing, supply, delivery, unloading and handling at site of Public Address System for

efficient and trouble free operation after installing the same at site.

1.2 Engineering: The “Engineering” shall broadly cover the detailed design of PA system as per the

requirements of this specification, selection of equipment, materials, estimation of quantities etc.

and preparation of all drawings necessary for the erection of the system. Complete engineering

shall be as per the guidelines of GSECL and shall be subject to the approval.

17PUR-F-10 ET-317

1.3 It is not the intent to specify complete details of design and construction of equipment.

However, theequipment shall conform in all respects to acceptable standards of design,

engineering and workmanship and shall be capable of performing the required duties in a manner

acceptable to GSECL, who shall be entitled to reject any work or materials, which in his opinion

is not in conformity with the duty requirements.

1.4 The Bidder shall guarantee satisfactory performance of the equipment under stipulated

variations of voltage and frequency. The design and manufacture shall be such that

equipments/components of same type and rating shall be interchangeable.

1.5 In case of any deviation, the bidder shall indicate the same clause-by-clause in the enclosed

“Schedule of Deviations”.

2.0 CODES AND STANDARDS

2.1 The equipment covered under this specification shall be designed, constructed and tested in

accordance with latest revisions of applicable codes/ standards.

2.2 The equipments furnished under this specification shall conform to the latest revisions of the

following standards.

IS10426 PA System amplifiers-recommendations for minimum performance requirements and

PA System amplifiers-recommendations for general requirements.

IS1882 PA system-code of practice for out door installations.

IS1881 Indoor amplifying and sound reinforcement system-code of practice for installation.

IS1031 Method of measurements on loudspeaker and loud speakers systems.

IS2382 Recommended mounting dimensions of loud speakers.

IS9302 Characteristics and Methods of Measurement for sound System equipment.

IS616 Code of safety requirement for mains operated electronic and related apparatus.

IS7741 Specification for loudspeaker.

IS9000 Basic environmental testing procedures for electric and electronic items.

IS13947 Degrees of protection provided by enclosures for low voltage switchgear and control gear.

IS9537 Specification for conduits for Electrical (Part-I, II) installation/wiring.

The system shall be adequately protected from signal and power line noise and meet the Surge

Withstand Capability (SWC) requirements of ANSI C37.90 A/IEEE standard 472-1989 equivalent.

3.0 DESIGN REQUIREMENTS (CONCEPTUAL VIEW)

3.1 The PA system shall essentially comprise of a number of communication handset stations

each of which will be provided with a handset, amplifier, hook micro-switch (if provided, will be

spring return to normal type), loudspeaker muting switch (spring return to normal or push

button type), volume control, any other associated equipment and the loud speaker.

3.2 The PA system shall be of two channel open type having facilities for simultaneous

communication on two modes namely ‘PAGING’ and ‘PRIVATE’ without any interference.

3.3 On the PAGING MODE, conversation shall be heard over the loud speakers for all to hear and

this shall normally be used to locate people and also to convey messages of general nature.

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3.4 On the PRIVATE MODE, conversation shall not be heard over the loud speakers, but it shall

be carried over the handsets. This mode shall be used for actual conversation, exchange of

information and issue of specific instructions.

3.5 ZONE WISE DISTRIBUTION OF SYSTEM

The central exchange type PA system shall comprise of a number of separate zones.

The various zones shall be connected with a central exchange to be located In Control Room.

There will be a corresponding number of control room stations. Each zone shall have number of

subscriber stations. Each station can do conversation with other stations and with control room

3.6 Communication within a Zone:

3.6.1 It shall be possible to make a paging call by lifting the hand set hook switch / hand free

mode by pressing the page switch on all call / selected group basis. This shall initiate a call

attention tone to be transmitted to all the speakers and gets off automatically after a preset time.

The paging message shall then be transmitted over all the loudspeakers when the paging person

shall speak in the microphone of the handset. While paging under this channel it shall be

possible to mute the loudspeaker near the paging handset to eliminate the acoustic feedback. The

page switch shall then be released to allow the paged person to come to the nearest hand set

station. After lifting the handset off the hook of the nearest handset station it shall be possible for

the paged persons to carry on the conversation on the private mode with the party. It shall leave

the paging channel free for further independent use, while the private channel is being used.

Simultaneous conversation shall be possible on private channel by all terminals on all call basis /

selected group basis. The system shall have the conference facility in either of the channels by

any no. of persons by simply lifting the handset off the hook and selecting the required channel

without any cross talk between the two modes on all call / selected group basis.

3.6.2 The system shall have minimum following features:

•Priority call

•Conference call

•Short code dialling

•Interfacing facility

•Consult call, Call transfer

3.6.3 During conversation on 'page' mode within a zone, the centralized equipment / hardware of

the associated zone shall have the feature to monitor and identify the handset from where

conversation is being continued with the 'page' button depressed and the access code of the

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person. Further, suitable indication of “Power supply on” and “party channel busy” shall be

provided on handset stations.

3.6.4 Unless requested to be routed through the central exchange, announcements/

communication within a zone shall not be audible in other zones.

3.7 Inter zone communication.

3.7.1 Each of the zones shall be connected to a central exchange.

3.7.2 For sub-zones of zone, all the communication facilities like paging and party mode

communication as described above between the two sub-zones shall be possible as if any have

now become a single zone.

3.7.3 It shall be possible to communicate from a station in one zone to another station of different

zone through a master control unit to be located in unit control desk. Another master control

unit, in parallel with earlier ones, shall be located in shift incharge room. The central exchange

shall have the capacity of future expansion in number of stations. Self-diagnostic facility shall be

4.0 POWER SUPPLY AND GROUNDING

4.1 The powering philosophy for PA system and other allied accessories shall be as under.

The system shall be suitable for operation from 240V AC 1-phase supply. GSECL Provide single

point 240V AC 1-phase supply.

4.2 All panels, desks, cabinet shall be provided with a continuous bare copper ground bus. The

ground bus shall be bolted / welded to the panel structure and efficiently ground the entire

4.3 All power distribution boards, MCB, power supply cable shall be provided by the Bidder.

4.4 Extending the power supply up to the point of installation of PA system equipment, providing

power supply cable, MCB etc. shall fall under the scope of works of the bidder.

4.5 The Bidder shall provide the earthing of the system as per their industry standard. The

earthing shall be connected to the main Electrical earthing system by the Bidder under their

4.6 If microprocessor control, monitoring and information system or backup control system

requires its own unique and isolated grounding requirements, then these requirement should

be clearly stated and shall be provided, so as to ensure proper operation of the above

mentioned system.

4.7 Connections of cables for power supply connections shall be the scope of the vendor.

5.0 SYSTEM DESIGN ENGINEERING

5.1 ENGINEERING INPUTS: Complete engineering shall be done by the vendor on the basis of

following documents to be furnished by GSECL:

a) Area wise allocation of handsets & loudspeakers and their type.

b) Layout drawings of areas.

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5.2 ENGINEERING OUTPUTS: Vendor shall prepare and submit following documents and

GSECL’s approval:

a) Technical write-up.

b) Bill of quantities for all items.

c) GA drawing cum technical datasheet of all the equipments

d) Mounting arrangement drawings.

e) Interconnection diagram showing the interconnection among Main Distribution Box, Master

Handset Station, JBs, Handsets, Loud Speakers and also covering the sizes of cable.

f) Conductor sizes of cables and wires with voltage drop calculations.

g) Cable schedule.

h) Testing and commissioning guidelines

i) O&M Manuals.

5.3 DATA SHEET-A PUBLIC ADDRESS SYSTEM

01. System: Min.2-Channel Page & Party

02. System Architecture: Separate functional groups (Field call stations / Loudspeakers)

03. Zone Station: Area-wise

04. Master Control: One station (1) - coordinating Zone Stations.

05. Zone call discipline: Between Zones & Master station

06. Master call discipline: All Zone stations

07. Alarm siren: From MCS on Zone basis/plant basis

08. Override: From MCS for broadcast

09. Operating Voltage: 240 Volts 50 Hz AC

10. Master Control Station: Rack mounted, free standing

11. Location: Indoor

12. Support capability: Expandable in future

13. Interface required: NO.

14. Input sources: Voice, Tones

15. System features: Private communication, conference call, PA

16. System programming: Field Programmable

17. Master Access Panel: Desk-top, Indoor, air-conditioned

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• Enclosure: Anodized aluminum

• Zone selection: Dedicated buttons

• Emergency features: One touch paging

18. Zone Station Hands-free, wall mounted/desk top, dual direct.

• Location: Indoor/Outdoor

• Mounting: Desk/Wall mounted

• Protection: Corrosion resistant & pilfer proof.

• Protection Class: IP65

19. Main JB, Indoor,

• Zone selection Dedicated buttons

• Emergency features One touch paging

6.0 CONSTRUCTIONAL FEATURES

Public Address system shall comprise of central exchange, Handset stations, master control

stations along with their associated distributed amplifier and loud speakers, Main distribution

box, a number of communication handset stations along with their associated loud speakers and

other associated equipment. Details of each of these and other items required to make the system

complete are furnished below.

Main Distribution Box shall be suitable for terminating signal cables directly from Handset

6.1 CENTRAL EXCHANGE

Bidder should provide Microprocessor controlled electronic exchange unit (Digital unit) is stored

programme controlled (SPC) unit with distributive processing. Switching shall be fully digital

using Time Division Multiplexing (TDM) and Pulse Amplitude Modulation (PAM) technique. The

fully digital switching provides higher number of simultaneous communication links, better

reliability, advanced features with no cross talk and other problems related to conventional

The electronic exchange is a central control unit (CCU) comprising of rack, power supply

arrangement and control processors with control wiring. In the CCU, microprocessor controls the

operation and power supplies of the system. Central Exchange shall have modular type

construction for the purpose of easy expansion, maintenance, operation and fault detection. The

racks are the modular mechanical structures mounted in a cabinet.

Central exchange shall be wide band microprocessor based having associated circuitry for call

station identification and of modular design. This exchange shall consist of all the necessary

control hardware, required for operation, monitoring, protection, indication, switching, testing,

measurement of all the voltages and load conditions of the entire system, facility for checking of

the operation of all the stations and quality of speech from the master control units etc. All the

card etc. shall be plug in type. Solder less termination shall be provided for every wiring.

Systems bandwidth shall be at least 200-10 kHz (±10 dB) and shall not alter frequency response

of the open line system. The various oscillators for the ring tone, dial tone busy tone, paging tone

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and all other tones shall be mounted inside the exchange and shall be complete in all respects.

The central exchange shall be enclosed in a freestanding cabinet to be located in control

equipment room all the cable entries shall be from bottom only. The working of the system shall

be noiseless such that the same can be installed in the office area.

Further, all the programming tools that will be required to program/reprogram the system shall

also be provided. Unless otherwise specified in Main Distribution Board (MDB) as specified below

at 6.2 shall form part of the central exchange cabinet i.e. Central exchange shall be suitable for

terminating signal cables directly from Handset stations.

Bidder should provide Central control unit (CCU) (Main panel) with in-built cooling fan for cooling

purpose. The in-built Cooling fans - minimum 4 nos. working on 240 V AC Power supply.

6.2 MAIN DISTRIBUTION BOARD (MDB) (200 Pair)

6.2.1 The main distribution board (MDB) shall consist of two sides. On one side the cables from

exchange equipment shall be brought and terminated, on the other side the cables from extension

stations are brought and terminated. Thus providing interconnections through jumper wires. The

MDB connectors shall have screw less cage clamp (WAGO) type terminals.

6.2.2 The MDB shall be suitable for wall mounting and shall be flexible by way of connecting any

extension line to any other exchange line.

6.2.3 The MDB shall be complete with fuse mountings and shall be fitted with delayed action

fused on the extension side. It shall be complete with requisite number of test jack assemblies on

the exchange side.

6.2.4 The MDB shall be dust proof and shall be suitable for wall mounting along with all facilities

and hardwares. The mounting shall be done by means of nuts and bolt of appropriated size,

welding if required. Degree of protection shall be IP -

6.2.5 Bidder should supply reputed make MDB only with prior approval of GSECL.

6.3 SUB-DISTRIBUTION BOARD (SDB)

6.3.1 The sub-distribution board (SDB) shall be of required numbers of pairs with screw less cage

clamp (WAGO) type terminals module. SDB shall be of minimum 14 SWG, GI sheet enclosed over

suitable angle framework with base channel, pedestal etc as required for outdoor installation with

flush/wall mounting arrangement. Degree of protection shall be IP- 65. The sub-distribution

board (SDB) shall be in the scope of contractor.

6.4 DISTRIBUTED AMPLIFYING SYSTEM

The amplifier system shall be distributed type i.e. each handset station / loudspeaker shall have

its own preamplifier, line amplifiers (wherever required, shall be provided for long line signal

transmission) and power amplifiers to suit the loudspeaker capacity. The system shall be as

a) Unit amplifying system shall be designed to deliver the wattage of connected load in the unit

b) The amplifiers shall be designed for high quality amplification. The amplifiers shall be class-B

push-pull type as per IS-616, IS -10426 or equivalent and the range of frequency response shall

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not make the amplifiers liable to pick up low and high frequency noise which might disturb the

original speech reproduction. Frequency response shall be suitable for the system.

c) The amplifiers shall be heavy-duty type & in the scope of contractor.

d) The amplifiers shall be of solid-state electronic type and compact in construction and weather

e) Pre-amplifying stages shall be furnished to make it suitable for operation with low level input

such as microphone.

f) Amplifier shall be provided with continuously variable Volume, Bass and Treble control.

g) Suitable arrangement shall be provided for amplifiers as well as preamplifier, to cut down the

power requirement during standby or idling time in order to minimize open line hum as well as

unnecessary loss of power.

h) Controls to be provided.

i. 0 - 100% volume control setting with facility of coarse and fine setting.

ii. Input sensitivity control.

iii. bass cut filter

iv. anti side tone control feature

All these controls shall be located inside the handset station.

i) Wherever a number of loud speakers are connected to one handset, suitable amplifier shall be

j) Amplifier set of a handset station shall be complete with power amplifier, voltage stabiliser,

preamplifier, bass and treble controls, etc. and housed in the control box of handset station.

k) The various amplifiers shall be modular in construction (preferably card type edge connectors)

for ease of maintenance and trouble shooting.

l) Additional required extension amplifier is in the scope of contractor.

6.5 HANDSET STATIONS

6.5.1 The following type of handset stations shall be offered.

a) Desk mounted Indoor type

b) Wall / Column mounted Indoor type

c) Wall / Column mounted Outdoor type

•Signal cable for PA station are installed separately for each hand set stations.

•No looping system is consider for hand set station in entire PA System / looping as

•Power cable for hand set station are installed Separately / looping as per EIC.

6.5.2 Facilities

(a) Master Station:

Master Control Units shall be microprocessor based and of modular design. These units shall be

mosaic grid compatible flush mountable type, luminous miniature push buttons for inter zone

communications. However, master control unit shall be table/desktop monitoring type.

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The master station of each group shall have following operational features:

i. Originate calls within its own group on “Normal” as well as on “Priority” basis.

ii. Call master stations of other groups either “Individually” or on “All Call Basis”.

iii. Communicate with handset stations of a particular group.

iv. Call handset stations of all groups on “All Call Basis”.

v. Facility for generating and introducing the siren tone in page channel.

(b) Handset Station:

Each of the handset stations shall have the following facilities:

i. Originate and receive calls within its own group.

ii. Receive calls from any of the group masters.

iii. Communicate with handset stations as well as the group master of other group via his group

master station.

Each handset station shall have following:

(i) One (1) - telephone handset.

(ii) One (1) - Cradle switch for resetting the handset.

(iii) One (1) - “Press to Page” push button.

(iv) One (1) - “Press to Mute Loudspeaker” push button.

(v) Pre-amplifier and Power amplifier.

(vi) Indication for “A.C. SUPPLY ON”.

(vii) Indication for “PARTY CHANNEL BUSY”.

a) The desk/ wall mounted indoor handsets shall be of elegant look and be made of die cast

aluminium/ mild steel / fibre glass/ reinforced polyester / GI or any other material subject to

prior approval of GSECL.

b) Wall mounted outdoor handsets shall be made of high impact polystyrene/fibre

glass/reinforced polyester or any other suitable material to prevent it from breaking due to fall

or rough handling etc.

c) However the material of handsets station shall be subject to GSECL’s approval.

6.5.4 The outdoor wall / column mounted handsets stations shall be of weatherproof

construction and shall be provided with neoprene gaskets. Suitable pilfer protection of wall /

column mounted handset stations shall be provided with the help of internal anchoring bolts and

special (e.g. triangular) screws which can be operated only by special spanners. Outdoor handsets

shall be provided with lockable type cover for protection against pilferage. Alternatively, pilfer

protected wall/column mounted handset stations with built-in microphone/ loudspeaker shall be

6.5.5 Wall/ column mounted instruments shall be heavy duty type and shall also be suitable for

dust and noise laden atmosphere.

6.5.6 Desk mounting type (indoor) and wall mounting column type (outdoor) handset stations

shall have a degree of protection as follows: Indoor desktop mounted - IP32 & Outdoor - IP65

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6.5.7 All the switches, including the hook switch shall be encapsulated dustproof micro-switches.

Alternatively, in place of micro-switches, reed relays/ tactile push switches can be offered. Any

other suitable mechanism may be used subject to prior approval of GSECL (before placement of

order). All switches shall be suitably protected from the prevalent atmosphere and shall have an

extremely long life.

6.5.8 Each handset shall be provided with sensitive dynamic noise cancelling type retractable

coiled coil type of cord of length not less than 2.5 metres when stretched.

6.5.9 The amplifier units in the handset station shall be plug-in type so that maintenance of the

faulty unit can be done without much downtime. These amplifiers shall be of special design

suitable for industrial use such that while providing high line drive audio signal, it shall also

provide a special anti side tone circuit.

6.5.10 The db level of the announcement at any station by its own handset shall be lower than

the announcement at the same station by any other handset. This shall be provided to ensure

that after all the line losses, the db level of announcement from any other station at a particular

station is not less than the db level of announcement of that station itself. Vendor shall

demonstrate the above at site.

6.5.11 For intelligibility of the human speech, the microphones of the handsets shall be noise

cancelling along with directional features by providing necessary acoustic tailoring of frequency

response for external noise. Frequency response and type of microphone shall be suitable/

appropriate capacity for smooth functioning.

6.5.12 The handset shall be mounted on or within a control box complete with matching

transformer, cradle switch, page switch, loud speaker mute switch, power indication lamp,

terminal strips, call master switches etc. The handset shall also contain amplifying system of the

station. “Private Channel Busy” indication shall also be provided.

6.5.13 Power terminals shall be shrouded. Isolating switch & fuses for incoming power supplies

shall be mounted inside handset.

6.6 LOUD SPEAKERS

6.6.1 Re-entrant type Speaker

a) Re-entrant horn type speakers shall be provided with line matching transformer, all weather

canopy and bracket suitable for wall / column mounting.

b) Material and degree of protection shall be as per standard specified.

c) For distributed system, volume level adjustment shall be provided at handset if the line-

matching transformer is not provided.

d) The mounting bracket shall be with adjustable base suitable for vertical movement. However, it

shall be possible to change the axis of rotation by loosening the screws. Firm fixing arrangement

with spring lock washers shall be provided.

e) Other technical parameters for re-entrant horn type speakers shall be as per standard

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6.7 JUNCTION BOXES

6.7.1 Type of Junction Boxes

a) Signal Junction Box: If required, this type of junction box shall be used for connection

/looping of incoming and outgoing signal cables for handset stations.

b) Power Junction Box: This type of junction box shall be used for connection / looping of

incoming and outgoing power cables for handset stations.

Size of J.B is Minimum 6 X 6 inch for all Signal / Power J.B.

20% spare terminals should be provided in JB.

Material & thickness Fibre glass reinforced polyester (FRP) 4 mm thick/ Mild Steel (MS) 2mm

thick / GI with weather proof.

Surface Type Hot dip galvanized Screwed at all four corners for door. Door handle shall be of

stainless steel (SS). Self-locking with common key. Door gasket shall be of synthetic rubbers.

Mounting clamps & Accessories Suitable for mounting on walls / columns / structures etc. The

brackets bolts, nuts, screws, glands and lugs required for erection shall be of brass.

Type of terminal block Rail mounted maxi termi or cage-clamp type suitable for conductor

size upto 2.5 mm2. A M6 earthing stud shall be provided.

Protection class IP 65 for all applications shall be applicable. Dust, water and corrosion proof.

6.7.2 It shall be possible to isolate any part of the circuit during maintenance/ testing without

affecting the other circuits.

6.8 MAIN DISTRIBUTION BOARD

6.8.1 Main distribution board shall be used for distribution of incoming power supply to different

Construction of main distribution board shall be similar to other junction boxes. Degree of

protection and material shall be as per standard specified.

6.8.2 Main distribution Board shall consist of following.

Distribution box: Distribution box shall be used for distribution of power supply to the different

loops. Suitable number of outgoing switch-fuses and incoming switches shall be provided. Main

distribution box shall be of MS sheet with thickness 14 SWG. MCB at input and MCB & HRC fuse

6.9 WEATHER PROTECTING CANOPY

Weather protecting canopy shall be provided for outdoor field call station to meet the IP-65 for all

other outdoor areas. The canopy shall be made of 18 SWG GI / fiber (Unbreakable) material to

house the field call stations with powder coating.

6.10 SIGNAL LOOP LENGTH

The signal loop length will be of appropriate as per standard. Further, the distance between two

stations in areas other than unit may be more than 01 Km. Bidder shall provide necessary

JBs/MDB/SDB, power supply modules, cables etc. to meet the requirement of the same.

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6.11 CABLES & CABLING

6.11.1 Following power, signal & loudspeaker cables will be used. The cables shall be of FRLS

Power Cables : 3C X 2.5 mm2

Signal Cables : 4P X 0.5 mm2

Loud Speaker Cables : 2P X 0.5 mm2

Between MDB to SDB: As per requirement & supplied by contractor.

6.11.2 The PA system cables will be laid in ready trays (wherever available) routed in different

areas of power plant for power & signal cables. Power cable will run in separate trays, similarly

the signal cables will run in separate trays. In areas where ready trays are not available bidder

has to erect necessary cable trays as required along with support structure. If at some areas for

cable laying; excavation is required, then it will be in the scope of contractor.

6.12 ENCLOSURE FOR INSTRUMENTS & OTHER EQUIPMENTS::

Unless otherwise indicated with the equipment, all panels, desks, cabinets and enclosures

furnished shall at least comply with the requirements of protection classes as indicated below:

Outdoor - IP55 & IP65

The design of panels, cabinets, enclosures and packaging density of components mounted therein

shall be such that the temperature rise does not exceed 100 C above the ambient under the worst

6.13.1 Locations in different zones for different type of handset stations and loudspeakers are

6.13.2 Bidder shall furnish separately the power supply requirements (in watts) for both central

exchanges along with different stations attached to each exchange to decide the feeder size.

6.13.3 Makes of equipment / components shall be subject to GSECL’s approval during detailed

engineering. However, bidder shall furnish the list of makes along with the offer.

6.13.4 One set of hard as well soft copies (in pdf form) of drawing / documents will be required for

the GSECL’s review / approval.

6.13.5 After completion of work at site, bidder shall prepare “AS BUILT DRAWINGS” and “O&M

Manuals” of hard Copy 05 Sets.

6.14 COMMON REQUIREMENTS OF VARIOUS EQUIPMENT OF SUPPLY

6.14.1 Surface Treatment

6.14.1.1 Painting:

a) Pre-treatment: In the first step, complete surface shall be cleaned with sand paper and / or

cotton cloth to remove accumulated dust and dirt. Surface pre-treatment shall generally conform

to IS: 6005. Pre-treated surface shall be provided with one coat of red oxide paint.

b) Surface Finish: Two coats of abrasion resistant, anticorrosive synthetic enamel shall be applied

on the pre-treated surface. Second coat shall be applied only when the first coat has completely

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dried-up. Surface finish after the painting shall be smooth, uniform and free from spots.

c) Thickness of paint shall be 80 microns.

6.14.1.2 COLOUR OF EQUIPMENT

Following colour paint shade shall be followed for different items. All painting shall be through

powder coated epoxy base paint.

Any misc. item including wall mounted MDB: RAL9002 shade.

Field Stations, junction boxes, weather protecting canopy, acoustic hood and horn type speakers

: RAL9002 shade. MDB, extension amplifier and speakers : RAL9002 shade all over.

Flush mounted, desktop and master stations : Light BEIGE colour.

6.14.1.3 Galvanizing

a) Pre-treatment: In the first step, complete surface shall be cleaned with sand paper and/ or

cotton cloth to remove accumulated dust and dirt. Surface pre-treatment shall be done before

galvanization, which shall conform to the requirements of IS:

b) Surface-Finish: Articles shall be hot dip galvanized after fabrication, surface cleaning and

pretreatment.The galvanizing shall be done according to IS: 2629. The galvanizing shall be

uniform, clean, smooth, continuous and free from acid spots. If the galvanizing of the samples is

found defective, the entire batch of steel will have to be regalvanized at vendor’s cost.

c) Weight and thickness of zinc deposited shall not be less than 610 gm/m2 and 75 microns

respectively. GSECL reserves the right to measure the thickness of zinc deposit by an Elkometer

or any other instrument acceptable to GSECL and reject any component, which shows thickness

of zinc at any location to be less than the value specified.

All components whether mounted inside or on the surface of the main equipment, shall have

identifying references as per the arrangement drawings and wiring diagrams. The labels shall be

of non-rusting metal or 3 ply lamicoid and shall have white inscriptions on black background.

The label size shall be subject to the GSECL’s approval.

6.14.3 Earthing

Earthing of all sheet metallic parts of enclosures of all equipments covered in this specification

which are non-current carrying shall be bonded to an earth stud provided in the equipment. The

Contractor shall ensure that proper earthing terminals are provided in all equipment covered in

this specification.

6.14.3.1 Earthing of cabling system: Armour of cables shall be earthed at both ends of cable.

For earthing of power supply cable, an additional core shall be provided or else a continuous

ground conductor of 12 SWG GI wire shall be run along each conduit run.

6.14.3.2 The supply and installation of all earthing wires, earthing plates and other materials for

earthing the entire PA System shall be under the scope of the Contractor. The Contractor shall

properly earth the system so that there is no interference in the communication system due to

electromagnetic noise.

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The material shall be packed as per manufacturer’s standard to ensure the protection against

mechanical damage, jerks, rain etc. during transit and for a prolonged period of storage.

7.0 INSPECTION AND TESTING

7.1.1 The following stages of manufacture may be stage inspected by GSECL or his duly

authorised representative. Inspection of manufacturing processes such as shearing, punching,

bending, welding, galvanizing, painting etc.

7.1.2 All materials, components and equipments covered under this specification shall be

procured, manufactured, inspected and tested as per the GSECL’s standards and quality plan of

vendor duly approved by GSECL.

7.1.3 All material used for the construction of the equipment shall be new and shall be in

accordance with the requirements of this specification. Materials utilized shall be those, which

have established themselves for use in such applications.

7.1.4 All acceptance and routine tests as per relevant standards and specification shall be carried

out by the manufacturer. Charges for all these routine and acceptance tests for all the materials

shall be deemed to be included in the bid price.

Bidder shall prepare and submit along with the bid the quality plan on the prescribed format.

Quality plan shall include details of quality control and testing at different stages of manufacture,

testing of completely assembled items.

7.2.1 Tests at Works

7.2.1.1 The supplier shall perform all tests necessary to ensure that the material and

workmanship conform to the relevant standards and that such tests are adequate to demonstrate

that the equipment will comply with the requirements of this specification. Copy of the

standards/ test methods to which the tests will be conducted are to be furnished during detailed

engineering stage.

7.2.1.2 Test certificates shall be submitted for GSECL’s approval before dispatch of the

equipment. GSECL may witness the test at supplier’s works, for which sufficient advance notice

shall be given before testing.

7.2.1.3 The following tests shall be conducted as acceptance tests at manufacturer’s works:

a) Printed Circuit Boards Following tests are to be performed on different PCBs and those shall

also conform to approved Quality Plan:

i. Burn-in test for all PCBs (Routine test)

ii. Climatic and Durability tests (Vibration, dry heat test, damp heat cycle, low temperature and

transportation)

b) Amplifier & Handset

i. Rated output power

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ii. Rated input voltage

iii. Power consumption

iv. Current drain

v. Harmonic distortion

vi. Input/ Output Impedance

vii. Insulation resistance

All the speakers shall be tested as per IS: 7741. Apart from these during assembly, the

components like transistors, ICs, resistances, capacitors, switches, relays etc. shall be tested and

a certificate shall be obtained from the manufacturer which may be verified.

d) Junction Boxes

All junction boxes shall be checked for 100% IR, HV and dimensional checks.

e) Tests for painting

The painting of articles shall meet the requirements of IS: 1477 (Part 1 & Part 2) in general.

f) Tests for galvanizing

Weight, thickness and uniformity of zinc, coating shall be determined in accordance with IS:

and IS: 2633 shall conform to the specification requirements.

7.2.2 Site Tests

7.2.2.1 After assembly, all major equipment together are to be site tested to establish the

workability of the system at site.

7.2.2.2 Following tests are to be performed at site:

a) Insulation resistance, HV test for cables.

b) Rated output power.

c) Performance of PAGE and PRIVATE channels for all equipments in the entire Public Address.

d) Test to ensure that db level of announcement at any station by its own handset shall be lower

than announcement at the same station by any other handset.

7.2.2.3 Bidder to perform all site tests as per the Field Quality Plan. During contract stage bidder

to furnish details of these tests & the standards to which these conform for GSECLs approval.

7.2.3 General Requirements of Site Testing

7.2.3.1 GSECL may ask for any tests at site which in his opinion are necessary to determine that

the works comply with the specification, manufacturer’s instruction or the applicable IS code of

installation. The Contractor shall be responsible for conducting the tests and shall bear the cost

of such additional tests.

7.2.3.2 The contractor shall have to bring all testing equipment & instruments to carry out the

job. All instruments shall be calibrated to the satisfaction of the Engineer before actual testing

and tests shall be conducted by qualified & experienced personnel.

7.2.3.3 All documents/ records regarding test data and all other measured values shall be

submitted to Engineer for approval and subsequent record and reference. The results of all tests

shall conform to the

17PUR-F-10 ET-317

specification requirements as well as any specific performance data guaranteed during

finalisation of

8.0.1 The bidder shall quote his prices for equipment of complete Public Address System.

8.0.2 GSECL reserves the right to delete/add any equipment or services from the bidder’s scope

and, for price adjustment in such cases, unit prices quoted by the bidder will be considered.

8.0.4 Bidder to note that the price for System Engineering Design shall form part of main

equipment and will not vary with the change in scope of supply of equipment.

9.0 PERFORMANCE GUARANTEES

Bidder shall guarantee that the system offered shall meet the requirement as indicated in this

specification and as confirmed by them in various clauses of technical data sheets. If it is proved

that the system doesn’t conform to performance guarantee, the bidder shall be ready to replace

the faulty equipment/ components at site without any extra cost.

10.0 INSTALLATION AND MAINTENANCE MANUAL

10.1 Instruction manuals for the installation, operation and maintenance of PA System shall be

furnished before dispatch of the equipment.

10.2 Draft manual shall first be submitted for GSECL’s approval. The manual shall contain

minimum following details:

a) General description of equipment

b) Brief system description for which equipment is meant

c) Technical data

d) Salient constructional details

e) Technical leaflets of important components used in the system

f) All drawings

g) Type and routine test certificates

h) Instructions to be followed on receipt of equipment at site and for storage

i) Material handling instructions

j) Erection procedure and checks

k) Pre-commissioning checks

l) Commissioning procedures

m) Operation instructions

n) Maintenance instructions

o) Trouble shooting

p) Safety instructions

11.0 DOCUMENTATION

11.1 DOCUMENTS TO BE FURNISHED WITH THE BID

a) Required documents as per PQC

11.2 DOCUMENTS TO BE FURNISHED BY THE VENDOR DURING DETAILED ENGINEERING

17PUR-F-10 ET-317

a) Full description and design of the equipment and its operation.

b) General arrangement drawings cum Technical Datasheet for various equipment.

c) Detailed write up on the method of testing.

d) Interconnection diagram showing the interconnection between main distribution board, master

station(s), JBs, handsets, loud speakers covering the size of cable.

e) Cable schedule

f) Operation and maintenance (O&M) manual.

g) Signed and stamped Standard Quality Plan.

h) Minimum 2 copies of all test certificates for the tests actually conducted on the equipment

i) Detailed engineering drawing of the PA system

12.1 A list of O&M Spares is to be submitted.

1.0 SYSTEM DESIGN DATA

1.1 Design ambient temperature OC

1.2 Relative humidity

2.0 POWER SUPPLY

2.1 AC Normal Supply

i. Rated voltage V 240V AC

ii. Rated frequency Hz 50Hz

iii. Voltage variation % ±10%

iv. Frequency variation % +3%, -5%

v. Combined voltage & frequency variation %: 10% (sum of absolutes)

3.1 Type of power cable for earthing

4.0 SYSTEM REQUIREMENTS

4.1 Frequency response Hz 400-6000Hz (±3 dB)

5.1 Class: Class-B push-pull type

5.2 Frequency response: Hz 200 -10000 Hz (±3 dB)

5.3 Total harmonic distribution at 1000 Hz %: Less than 1%

5.4 Signal to noise ratio dB: 60 dB

5.5 Supply voltage: Volt 240 V AC

5.6 Enclosure material, thickness: Aluminium, 3 mm

5.7 Degree of protection: IP-55 /

5.8 Paint shade: standard RAL9002

6.0 DESK TOP STATION

6.1 Type of protection Electronic circuit protection

6.2 Material: ABS plastic

17PUR-F-10 ET-317

6.3 Colour: Beige colour

6.4 Degree of protection: IP-55

7.0 HAND SET STATION

7.1 Gain: dB 60 dB

7.2 Microphone Type:- Noise cancelling type

Frequency response: Hz 200- 7000Hz (±3 dB)

7.3 Receiver type:- High efficiency dynamic type

7.4 Enclosure material: thickness (3 mm)

7.5 Degree of protection: IP-65

7.6 Paint shade: International (RAL7036)

7.7 Type of mounting: Wall / column mounting

8.0 JUNCTION BOX

8.1 Degree of protection: IP-65

8.2 Enclosure material & thickness: standard

8.3 Paint shade standard – inside & outside

9.0 HORN TYPE LOUD SPEAKER

9.1 Power Handling capacity Watts: 30 Watts (rms)

9.2 Frequency response Hz: 200 -7000Hz (±3 dB)

9.3 Sound pressure level at 1k Hz at 1Mtr dB: 102 Db (min)

9.4 Bell diameter: 10 inch

9.5 Enclosure material: 18 SWG Aluminium (Spin) / fiber

9.6 Degree of protection: IP-65

9.7 Paint shade: (RAL7036)

10.0 Signal Loop Length

10.1 Unit area km 05 Approx

10.2 Common area km 02 Approx

11.3 Cable trays and support structure

12.0 MAIN DISTRIBUTION BOX

12.1 Enclosure material: 14 SWG GI Sheet

12.2 Degree of protection: IP-55

12.3 Paint shade standard: – inside & outside

12.4 Paint finish: Powder coated, textured

13.0 Type Tests

13.1 Validity period of type test reports

17PUR-F-10 ET-317

13.2 Type tests to be conducted for this contract, despite availability of valid & acceptable test

14.0 Mandatory Spares

14.1 Mandatory Spares list to be given for this contract

15.0 Special tools & tackles

15.1 Special tools & tackles list to be given for this contract

16.0 CENTRAL EXCHANGE

16.1 Capacity Lines: 64 or as required

16.2 Frequency response: Hz 200 -10000Hz (±3 dB)

16.3 Rated voltage / frequency: 240V, 50Hz AC UPS

Deviation Schedule

Bidder shall submit duly filled deviation format indicated below along with technical offer,

otherwise, it will be presumed that there are no deviations from this specification. Offer without

this deviation list will not be evaluated & shall be considered for rejection. If, there are no

deviations, bidder shall submit signed copy of this format, mentioning “No Deviations“

1. Bidder may give a consolidated list of deviations in this form only. Only the deviations listed

here in conjunction with the original tender, shall constitute the contract document for the award

of the job to the Bidder.

2. Deviation listed elsewhere shall be ignored & will be summarily rejected.

3. If there are no deviations, bidder shall submit signed copy of this format, mentioning “No

Deviations” & it shall be henceforth implied that Bidder is complying to all the clauses of

the bidding document.

4. Attach more sheets in this format, if required.

SECTION-B ERECTION AND COMMISSIONING

2.0 CODES AND STANDARDS

3.0 INSTALLATION

3.1 PA SYSTEM EQUIPMENT INSTALLATION

3.2 ITEMS OF SUPPLY FOR CABLING INSTALLATION WORK

3.3 INSTALLATION OF CABLES AND CONDUITS

3.4 ADDITIONAL POINTS OF CONSIDERATION

4.0 QUANTITY MEASUREMENT AND WASTAGE ALLOWANCE

17PUR-F-10 ET-317

4.1 MEASUREMENT OF QUANTITIES

5.2 GENERAL REQUIREMENTS OF SITE TESTING

6.2 UNIT PRICES OF INSTALLATION WORK

The scope of this specification covers handling and storage at site; installation, testing and

commissioning of Public Address System for efficient and trouble free operation after installing

the same at site.

2.0 CODES AND STANDARDS

The installation shall comply with all currently applicable statutes, regulations and safety codes

in the locality where the equipment will be installed. All this specification shall be responsibility of

3.0 INSTALLATION

The contractor shall carry out total installation work as per the requirements of the specification

and instructions of Engineer In Charge.

3.1 PA SYSTEM EQUIPMENT INSTALLATION

3.1.1 Installation of PA system equipment shall include erection, connection, grounding, testing

and commissioning of the equipment. Installation activity shall also include provision of all

fittings, supports, hangers and other accessories which are not specifically mentioned but are

required to complete the installation work.

3.1.2 Equipment shall be brought to the place of work only at the time of erection. Unpacking,

handling, assembling and erection shall be as per the guidelines of installation manual and Field

3.1.3 Erection shall commence in an area only after the clearance has been obtained from the

Engineer. Vendor shall ensure that all activities should be done safely in overall plant area.

3.1.4 The drilling and welding of building steel work for fixing supports and brackets shall not be

done without the prior approval of Engineer.

3.1.5 Wherever drilling and welding of building steel work for fixing supports and brackets is

done, the same shall be re-painted and restored to the same paint shade as per site requirement

at no extra cost to GSECL.

3.2 ITEMS OF SUPPLY FOR CABLING INSTALLATION WORK

The supply of below listed items shall be considered to be part of cabling installation work:

3.2.1 Cable glands

Cable glands shall be single or double compression type as per standard. Material of glands shall

be brass. Rubber components used in the gland shall be of neoprene. Name/ trade name of

17PUR-F-10 ET-317

manufacturer, type no. and applicable range of outer diameter of cable shall be engraved/ printed

on the cable gland.

3.2.2 Cable lugs

Cable lugs shall be of tinned copper. Name/ trade name and size shall be engraved/ printed on

each cable lug.

3.2.3 Self Locking Clamps

Clamps shall be of nylon material having self-locking feature when the cord is looped. They shall

be provided with manual lock release. Clamp cord shall not move in the backward direction once

it has been locked, unless the lock release is depressed.

Ferrules shall be required for individual core of cables hence they shall be suitable for the

insulated conductor diameter. They shall be of plastic material. Numbering on the ferrules shall

be engraved type.

Colour of base shall be yellow and that of engraving shall be black. Engrave colouring shall be of

durable quality to match the entire life of the plant. Engraving shall be legible from a distance of

600 mm. Ferrules shall be interlocked type such that the interlocked ferrules take the shape of

tube with complete ferrule number marked in a straight line.

For identification, cables shall be provided with cable number tags of durable fibre, aluminium or

stainless steel sheets. Cable numbers shall be engraved type in case of aluminium or stainless

steel tags, and printed type in case of fibre sheet. Tags shall be of durable quality of size 60mm x

12mm with a tie hole at each end and shall be provided with non-corrosive wire of sufficient

strength for tagging.

3.3 INSTALLATION OF CABLES AND CONDUITS

3.3.1 All cables shall be provided with identification tags indicating the cable numbers in

accordance with the cable circuit schedule. Tags shall be fixed at both ends of cables and on both

sides of floor/ wall crossings.

3.3.2 All cable entries in the equipment shall be sealed by cable glands.

3.3.3 Power cable terminations shall be carried out in such a manner as to avoid strain on the

terminals by providing suitable clamps near the terminals.

3.3.4 Control cable cores entering the equipment or control panels shall be neatly bunched and

strapped with PVC perforated tapes/ nylon ties and suitably supported to keep them in position

at the terminal block. Copper conductor control cables shall be terminated directly into screw

type terminals provided in the equipment.

3.3.5 Wherever control cables are to be terminated by means of terminal lugs, the same shall be

of tinned copper compression type.

3.3.6 All spare cores shall be connected to spare terminals wherever possible. If spare terminals

are not available, spare cores shall be neatly dressed and suitably taped at both ends.

17PUR-F-10 ET-317

3.3.7 Individual cores of control cables shall have ferrules for identification. Ferrule numbers

shall be provided as per the control schemes.

3.4 ADDITIONAL POINTS OF CONSIDERATION

3.4.1 The installation work shall be carried out in a neat workman-like manner by skilled,

experienced and competent workmen.

3.4.2 Installation shall be properly coordinated at site with other services and wherever necessary

suitable adjustment shall be made to avoid interference with any part of the building, structures,

equipment, utilities and services. Any such adjustment shall be done with the approval of

3.4.3 All materials being supplied or consumed during erection by the vendor in the process of

erection work shall be of the best quality and according to the relevant standards. All materials

shall be got inspected and approved by the Engineer before the same is used for erection work.

3.4.4 Any work like chipping/ breaking of existing structure like walls, floors, fabrications, etc.

shall be done after taking prior approval of Engineer.

3.4.5 Any wrong erection shall be removed & re-erected promptly to comply with the design

requirements to the satisfaction of Engineer. Re-erection shall be done at no extra cost to GSECL.

3.4.6 While testing and commissioning, if the system is observed to be not functioning, it shall be

the responsibility of the contractor to check, rectify and demonstrate that the defect has been

removed to the satisfaction of GSECL.

3.4.7 Before energisation of system, physical inspection shall be carried out and all foreign bodies

shall be removed and loose connecting bolts etc. shall be tightened.

3.4.8 Any other Accessories required for complete installation of System. (i.e. Glands, Cable Tie,

Lugs, Ferruls, Rigid Conduit, Flexible Conduit, Special Fitting, Distribution Frames & Junction

Boxes, Earthing wire, etc.)

Erection, Installation, Testing and Commissioning of PA System All item. ( Including cable

Laying ) Lump sum Cable Laying

a On existing tray/ trenches

b New cable tray/trenches (If required)

c On wall/ column/beams using GI saddle spacer

d Excavation of soft soil & back filling up to a depth of 750 mm with sand, Concrete slab and

bricks as per the specification if required.

e GI Earthing wire Laying

4.0 QUANTITY MEASUREMENT

4.1 MEASUREMENT OF QUANTITIES

4.1.1 For all payment purposes, measurement shall be made on the basis of the execution

drawings/ physical measurements. Physical measurements shall be made by the contractor in

the presence of the Engineer.

4.1.2 CUTTING OF CABLE

17PUR-F-10 ET-317

Vendor shall carefully plan the cutting schedule of each cable drum such that wastages are

minimized and any resultant short lengths can be used where appropriate route lengths are

5.1.1 After assembly, all major equipment together are to be site tested to establish the

workability of the system at site.

5.1.1.1 Following tests are to be performed at site:

a) Insulation resistance, HV test for cables.

b) Rated output power.

c) Performance of PAGE and PRIVATE channels for all equipments in the entire Public Address

d) Test to ensure that DB level of announcement at any station by its own handset shall be lower

than announcement at the same station by any other handset.

5.1.1.2 Bidder to perform all site tests as per the Field Quality Plan. During contract stage bidder

to furnish details of these tests & the standards to which these conform for GSECL’s approval.

5.2 General Requirements of Site Testing

5.2.2.1 The Owner may ask for any tests at site which in his opinion are necessary to determine

that the works comply with the specification, manufacturer’s instruction or the applicable IS code

of installation. The Contractor shall be responsible for conducting the tests and shall bear the

cost of such additional tests.

5.2.2.2 The contractor shall have to bring all testing equipment & instruments to carry out the

job. All instruments shall be calibrated to the satisfaction of the Engineer before actual testing

and tests shall be conducted by qualified & experienced personnel.

5.2.2.3 All documents/ records regarding test data and all other measured values shall be

submitted to Engineer for approval and subsequent record and reference. The results of all tests

shall conform to the specification requirements as well as any specific performance data

guaranteed during finalization of contract.

Unit prices listed out in this clause shall be applicable for payment to the contractor for activities

covered under this specification. The following shall be kept in consideration while quoting the

6.2 UNIT PRICES OF INSTALLATION WORK

Detailed requirement for all the items are given in the specifications.

a) Unit price of installation shall include handling, testing, erection and commissioning of

materials including supply and installation of all associated materials (including support

17PUR-F-10 ET-317

materials) and consumables, carrying out of all associated minor civil works and furnishing of all

skilled/ unskilled labour, supervisory and commissioning staff.

b) Price of earth connections are to be included in the erection price of equipment as above.

c) No separate prices shall be applicable for termination of cables. Cable termination shall include

drilling of gland plates, fixing of glands, ferrules and lugs and connection to the equipment.

d) GSECL reserves the right to delete/ add any of the equipment or services from the bidder’s

e) The unit prices quoted shall be for supply and/ or installation as explained in detail in the

clauses in subsequent paragraphs. No other prices shall be applicable for the purpose of

f) While quoting the prices for installation, the following shall be considered as part of job:

i. Cable glands and lugs

ii. Clamps, ferrules, aluminium/ stainless steel tags as per the project requirements

iii. Fasteners like nuts, bolts, washers, spring washers, rawl plugs, anchoring bolts and lugs etc.

iv. Conduit plugs, gaskets, couplers, and insulated bushings

v. Sealing compounds for wall and floor openings

vi. Consumables like enamels, cold zinc paint, electrodes for welding etc.

vii. Materials for minor civil works

g) The following shall be arranged by the contractor at no extra cost:

i. All skilled and unskilled labour

ii. All supervisory and commissioning staff

iii. All facilities/ equipment for site fabrication such as cutting, bending and drilling equipment

iv. Welding set(s)

v. Material handling equipment

vi. All special tools and tackles for erection

vii. All testing equipment

h) Requirement of Quality Plan and Field Quality Plan shall be considered in the quoted prices.

i) Instruments required for testing & commissioning shall be arranged by the contractor and shall

be taken back after E & C.

j) Supply, Fabrication and painting of support structures of various equipments shall be in

contractor’s scope.

FACTORY ACCEPTANCE TESTING (FAT):

The vendor on his own exactly in line with FAT shall conduct pre-factory acceptance testing and

test reports for the same shall be forwarded to GTPS/Engineer before start of FAT.

17PUR-F-10 ET-317

Factory acceptance tests shall be carried out after review and approval of FAT

procedure/documents as per requirements and review of Pre-Factory acceptance result & shall be

conducted at the manufacturing (OEM) within India from where the PA System and other

equipment / systems are offered.

The factory acceptance testing shall be conducted within India & may be in the presence of the

representative of GTPS. The tests shall be carried out on PA System and all other equipment

being offered and as per outcome of tests carried out the factory acceptance certificates shall be

Mechanical checks to the PA System and other all equipment / systems for dimensions, inner

and outer supports, finishing, welds, hinges, terminal boards, connectors, cables, painting etc.

• Electrical checks including internal wiring, external connections between PA System to other

equipment / systems etc. if exist.

• Check for assuring compliance with standards mentioned in the specifications.

• Individual check on each JB/module/sub-assembly as applicable.

• Checks on power consumption and heat dissipation characteristics of various systems.

• Functional testing covering the features & functions of PA System along-with its associated

items and other equipment/systems being offered.

• Any other test not included in FAT document but relevant to the project as desired by GTPS/

Engineer at the time of factory acceptance testing.

•Handing Over –Taking Over :

The work shall be taken over by the Company upon successful completion of all tasks to be

performed at Site(s) on equipment supplied, installed, erected and commissioned by the

Contractor in accordance with provision of tender. During handing over complete project work,

the Contractor shall submit the following for considering final payment:

i) All as- Built Drawings – 4 Copy

ii) Detailed Engineering Document with detailed specification, schematic drawing, circuit

drawing and test results, manuals for all deliverable items, Operation, Maintenance & Safety

Instruction Manual and other information about the project – 4 Copy

iii) Bill of material – 4 Copy

iv) Inventory list of spares at projects Site

UNIT#3 LOUDOPHONE AREA VISE REQUIREMENT STATUS

17PUR-F-10 ET-317

NO PLANT LOCATION TOTAL

CONTROL SCE,PDE,BOILERC/R,COAL C/R,FEED C/R,BYPASS C/R,ATRS

1 ROOM C/R,GEN C/R

OPERATOR CABIN,FEEDER AREA,BOILER TOP,AB TIER

BETWEEN CORNER NO 2 & 3,CD TIER BETWWEN CORNER NO

2 & 3,EF TIER BETWWEN CORNER NO 2 & 3,NEAR E2 VALVE,9

2 BOILER METER AREA,BETWEEN APH A & B AREA

3 BFP OPEARTOR CABIN,BFP-C CORNER AREA,

OPERATOR CABIN,NEAR HPH#5 &6,MAL VALVE AREA,NEAR

4 TURBINE LPH AREA,H2 DRIER AREA

CONTROL ROOM,VADAVI -CHATRAL LINE AREA,RANASAN LINE

5 SWITCHYARD AREA,MEHSANALINE-GT5 ATEA

STATION 2A BKR SIDE,OPERATOR TABLE,US 3A BUS,STATION

6 6.6 2A ENTRANCE AREA

NEAR CE PUMP,NEAR NASH PUMP,DEARATOR LEVEL C/V

OPERATOR CABIN,COAL MILL#3B LUB OIL TANK AREA,COAL

8 COAL MILL MILL E LUB OIL TANK AREA,PA FAN B AREA,PA FAN E AREA

AHU CABIN,OPERATOR CABIN,NEAR A C COMP,NEAR

9 DEARATOR PRDS#3,NEAR PRDS#4,DEARATOR TANK#3,DEARATOR TANK#4

OPEARTOR CABIN,FD FAN A AREA,CST AREA,ESP TOP,NEAR ID

10 ID/FD FAN B AREA

11 MOT OPERATOR CABIN,LUB OIL COOLER AREA,SEAL OIL AREA

12 R ACW AREA,BCW AREA

13 HOUSE OPERATOR CABIN,UNIT#5 LDO PUMP AREA

14 C/R CONTROL ROOM

15 CASL CONTROL ROOM,PUMP HOUSE AREA

Coal yard LOUDOPHONE AREA VISE REQUIREMENT

17PUR-F-10 ET-317

SR NO LOCATION TOTAL

5 Soot shuttle trolley area 1 & 2

6 DRC ( Double roller crusher ) 1 & 2

7 Waggon tripler # 3 & 4 cabin area

8 Waggon tripler # 3 & 4 under location area

9 Conveyor 15 tunnel

12 Bunker floor # 3

13 Bunker floor cabin # 5

Old Coal yard LOUDOPHONE AREA VISE REQUIREMENT

2 Crusher house

LOUDOPHONE AREA VISE REQUIREMENT

SR NO PLANT Required qty.

Hence Total qty. =

17PUR-F-10 ET-317

DATA SHEET – C Filled by bidder

1.0 SYSTEM DESIGN DATA

1.1 Design ambient temperature: ºC

2.0 APPLICABLE STANDARDS

2.1 All standards specified in specification should be followed.

3.0 COMPLETE SYSTEM REQUIREMENTS

a) Frequency response: Hz

b) Hum & noise level or Signal to noise level

4.0 SCOPE OF SYSTEM DESIGN:

4.1 Complete PA system ENGINEERING design

5.0 POWER SUPPLY

5.1 Whether the system suitable:

For operation for power supply Details given in specification

5.2 Power supply requirement at 240V AC

6.0 CONSTRUCTIONAL REQUIREMENTS

6.1 AMPLIFIERS: Pre- Line Loud Speaker

(To be furnished Amplifier Separately as per requirements)

a) Name of the manufacturer:

b) Type and manufacturer’s Catalogue no.:

c) Power supply details:

d) Full load consumption (VA) :

e) Rated load/ (Watt /Ohm):

Output impedance

f) Max. Ambient conditions:

g) Output voltage (V) :

h) Frequency response (Hz) :

i) Total harmonic (%):

j) Noise level (db) :

17PUR-F-10 ET-317

k) Power band width (Hz):

l) Construction:

m) Controls provided

i. Volume control

ii. Standby and idle Time power supply Cut-off arrangement

iii. Bass Control

n) Sensitivity w.r.t. (mV): Nominal output

o) Output connections :

p) Indications :

6.2.1 Handset Station(s)

a) Name of the manufacturer :

b) Type and manufacturer’s Catalogue no.

d) Degree of protection :

e) Surface treatment :

f) All features of Handset station as per Specification requirements

g) Type of circuit Protection

h) Mounting arrangement:

i) Dimensions (L*D*H) : mm

6.2.2 HANDSETS STATIONS (To be furnished Outdoor / Indoor Separately for each type)

Indoor desk mounted and Outdoor / Indoor Wall mounted Stations)

a) Name of the manufacturer :

b) Type and manufacturer’s Catalogue no.:

e) Frequency response of The transmitter

f) Impedance of the receiver: Ohm

g) Receiver output : mV

h) Receiver frequency in Hz Response

i) Details of provision for Noise cancellation features

j) Details of provision for : Directional features

k) All features Provided on handset station as per specification requirements

l) Degree of protection :

m) Surface treatment :

o) Dimension with control : mm box (L*D*H)

6.3 LOUDSPEAKERS (To be furnished)

17PUR-F-10 ET-317

a) Name of the manufacturer :

b) Type and manufacturer’s :

d) Degree of protection :

e) Surface treatment

i. Exterior surface :

ii. Interior surface :

f) Impedance matching volts : Ohm (Transformer details)

g) Output power

ii. Peak : Watt

h) Frequency response : Hz

i) Cut-off frequency : Hz

j) Sound level at 1000 Hz : db/watt mtr. distance

k) Controls provided :

l) Bell diameter : mm

m) Acoustic length : mm

n) Dispersion angle : Deg.

o) Speaker diameter : mm

6.4 MAIN DISTRIBUTION BOX

a) Name of the manufacturer :

c) Construction :

e) Sheet steel thickness : mm

f) Number of ways :

g) Degree of protection :

h) Surface treatment :

i) Dimensions (L*D*H) : mm

6.5 JUNCTION BOX (to be furnished JB-1 JB-2 JB-3 separately for each type for

Power/Control cable )

a) Name of the manufacturer :

c) Construction :

e) Sheet steel thickness : mm

f) Number of ways :

g) Degree of protection :

17PUR-F-10 ET-317

h) Surface treatment :

i) Dimensions (L*D*H) : mm

6.6 COMMON REQUIREMENTS OF VARIOUS EQUIPMENTS

6.6.1 Surface Treatment

i. Application :

ii. Colour of paint

iii. Minimum thickness : microns

b) If galvanized;

ii. Applicable Standard :

iii. Minimum thickness : microns of zinc deposit on all points

iv. Weight of zinc : g/m2

a) Material : Anodised Aluminium or Stainless Steel

a) Name of the manufacturer :

d) Details of earthing Arrangement

7.0 OTHER MAJOR EQUIPMENTS OF SUPPLY

7.1 CABLES (To be furnished Separately for each type of Cable)

7.1.1 Applicable Standard

IS: 1554 Part 1 & IS: 694 : (In general)

7.1.2 Name of the manufacturer for

a) Power cable :

b) Signal cable :

c) Loud Speaker cable :

7.1.3 Whether FRLS type cable Provided for

a) Power cable :

b) Signal & loud speaker : Cable

7.1.4 Voltage Grade for

a) Power cable : Volts

b) Signal & loud speaker Cable: Volts

7.1.5 Conductor

i. Power cable :

ii. Signal & loud Speaker cable

17PUR-F-10 ET-317

b) No. of pairs/cores, Conductor cross sectional Area, no. of strands and Dia. of each strand for

i. Power cable :

ii. Signal cable :

iii. Loud Speaker cable :

7.1.6 Insulation

b) Application :

c) Volume resistivity :

7.1.7 Identification of cores/pairs

a) Power cables & Control cables

a) Min. number of twists per metre for paired cables

7.1.8 Progressive sequential length marking provided on outer sheath

a) Name of the manufacturer :

7.3.1 ITEMS OF SUPPLY FOR CABLING INSTALLATION WORK

7.3.2 Cable Glands

a) Type : Single compression or Double compression

8.0 LIST OF SPARES

Bidder have to furnish the O&M spares lists

9.0 DOCUMENTATION

Whether following documents enclosed :

a) Full description and design of the equipment and its operation:

b) Dimensional and mounting details of all equipments.

c) General arrangement drawings for handset station (all types), loud speakers (all types), JBs,

, distribution box etc.

d) Bill of quantities of cables, JB boxes, conduits etc.

e) Detailed write up on the method of testing. :

f) Copies of all test Certificates actually conducted on the equipment.

10.0 PENALTY : In case of occurrence of any problem and break down of PA system and not

attended by the contractor after Call / Mail from GSECLas specified in time limit; the penalty

shall be charged at ½ % of Order Value Per week till the date of attend fault up to 10% of the

11.0 While carrying out above work, Contractor shall have to make necessary arrangement for

Insurance of your Person and equipment at your own cost and GSECL shall not be responsible for

any loss or damage either to person or equipments.

12.0 All other terms and conditions are applicable as per GSECL, GTPS rules.

17PUR-F-10 ET-317

13.0 GSECL shall provide suitable accommodation for supervisor and technician on chargeable

basis as per GSECL rules, if available during work execution.

GENERAL TERMS & CONDITIONS

(1) Payment Term:

a) For Supply part: 80% of supply portion of ordered value shall be released on completion

of supply. Balance 10% will be release after completion of installation & commissioning

work. Balance 10% shall be released against submission of Performance Bank Guarantee

for a period up to completion of Guarantee period. For any defect within guarantee period;

same must be attended without any extra charge.

b) For Work part: 100% of work portion released after successful completion of all works.

Payment will be made as per actual work done only.

Deviation in payment term will not be allowed.

(2) Time limit ( validity of order is two year from LOI)

a) Sample approval time limit – 2 months from the date of LOI

b) Approval of drawings time limit – 2 months from the date of LOI

c) Supply time limit – 6 months from the date of LOI.

d) Works time limit---- One Year from the date of supply.

(3) PBG release: Performance Bank Guarantee: The supplier has to submit Bank Guarantee

for 10% amount of order end cost against satisfactory performance of the materials. The BG

which should be valid for 12 months from the date of commissioning OR 18 months from the last

date of delivery of supply whichever is earlier. The Bank Guarantee should be confirm through

Structured Financial Messaging System (SFMS) and Bank Guarantee claim period should be valid

one year from the date of expiry of BG. The PBG should have one time validity for the full period.

PBG for an interim period will not be allowed. In case of expiry of PBG before the said period the

same should be got extended /renewed till the completion of said period by you at least one

months before the expiry of the validity failing which GSECL will be at liberty to encash the same

without entering in to further correspondence, formalities etc. in the matter.

(4) Penalty Clause: Penalty: Any delay that may take place in supply and / or erection, testing

and commissioning activities beyond contractual cutoff date / stipulated period in the order

shall be subjected to penalty (not liquidated damages).

a) Penalty for Supply Portion: If goods are not delivered in time without any reason beyond

your control, penalty at 0.5 % per week subject to maximum 10% will be levied on total

order value (i.e. End cost with all taxes & duties) and not on uncompleted portion.

b) For Work Portion: If the work is not completed in time limit without any reason beyond

your control, the penalty at the rate 0.5% per week or part thereof subject to maximum

10% will be levied on End cost of work portion instead of entire order value.

(5) Document to be submitted with invoice for works

17PUR-F-10 ET-317

a) Payment will be made by Running Accounts Bills and following the GSECL’s procedure.

b) The rates are Exclusive of GST. GST at prevailing rate, if applicable will be paid by

GSECL extra. GST will be paid if the same is claimed in bill or invoice.

c) All documents for purpose of raising the bill shall be in four copies (One +Three) like gate

pass, delivery challan, invoice material account sheet etc.

d) Income Tax shall be deducted at source as per prevailing Rules, and certificate of same

will be issued by GSECL

(6) To obtain NOC from LWO you have to submit following documents.

a) Copy of Wage Register Form No. 17 as per Contract Labour (Regulation & Abolitation) Act,

b) Copy of Attendance Register

c) Original Copy of Provident Fund Deposition Form dully signed and sealed for each month

(As per above attachment)

d) Copy of ECR Form (Generated from online RPFC Portal which reflects the amount of PF

credited to PF Office for each employee engaged by you at GTPS)

e) Copy of P.F. Challan with the Sign of competent person.

f) Copy of Bonus payment and EL encashment, if etc.

(7) All the General Terms and Conditions of the works contract of GSECL are applicable to this

contract and binding to Contractor.

(8) Conditional contract will not be accepted.

(9) Contractor shall provide at his own, the required PPEs of standard make ISI approved to his

staff during the execution of work.

(10) Contractor has to take care of all relevant labour laws, etc and fulfill the requirements

necessary for acceptance of A/T.

(11) All the required material, spare parts, tools tackles etc. shall have to be arranged by

(12) Any damage if occurs during replacement, the same shall be repaired free of cost.

(13) GSECL will not be responsible for any accident to Contractor’s persons if occurs during

replacement & installation work. No compensation will be paid by GSECL in case of any

injury / fatal / non fatal accident to their staff while doing the job.

(14) Contractor shall carry out the job in all respect in stipulated time period as per instruction

of Engineer - in - charge.

(15) If at any stage, Contractor fails to arrange for carrying out the work within notice period,

the same will be carried out through someone else at the risk and cost of Contractor.

(16) The decision of the Chief Engineer (GEN), GTPS shall be final in case of any dispute.

(17) Payment will be released as per GSECL`s rules & regulation after satisfactory completion of

service & production of bill in triplicate.

(18) If work is not found satisfactory GSECL reserve rights to terminate the contract.

17PUR-F-10 ET-317

(19) Tender Fee, EMD, PBG, SD, Purchase Agreement and Indemnity Bond are as per GSECL

(20) As per C.O circular No. GSECL/Medical/PME/O1 DTD.16.07.2019 i.e for procedure for

health check-up accordingly bill shall be reimbursed once during total contract period (for as

& when and AOH/COH contract) maximum up to Rs.1000 or actual cost per worker/ labour

/person, whichever is minimum after verification & recommendation by concern doctor. In

case any worker left the work in between than for replacement Worker Company will not

provide any reimbursement, however it is compulsory to submit new report of replacement

worker for fitness certificate at contractor’s own expense.

(21) The above supply rates are exclusive of Freight Charges.

(22) Supply, fabrication & painting of support structure for PA system equipment shall be in

bidder's scope.

(23) Supply, Termination and Lying of cable required of PA system shall be in bidder's scope.

(24) Instruments required for Testing & Commissioning shall be arranged by the bidder and

shall be taken back by bidders.

(25) Submitted offer is valid for 180 Days from the date of opening of Technical Bid.

(26) You shall have to furnish the Test certificate / Test report along with supply.

(27) Work is to be carried out as per instruction of EIC.

(28) Payment will be released as per GSECL standard terms and condition as after supplying of

material at GTPS main store.

(29) In case of any defects reported to Bidder / contractor, the same should be replaced /

rectified within 15 days without any extra cost for the period of 12 months from the date of

commissioning OR 18 months from the last date of delivery of supply whichever is earlier.

(30) Bidder shall certify that they shall provide support for Spares / Maintenance /Upgradation

works of the proposed system in future if required.

(31) The bidder should pay SD, EMD & Tender fees applicable as per GSECL rules.

(32) Bidder shall produce certificate of Original Equipment Manufacturer (OEM).

(33) Contractor has to quote his GST ID NO, Pan NO, & RTGS bank details in RA bills.

(34) Payment will be made as per actual work done.

(35) Validity of order is 02 Years.

(36) Any specific cable required other than mentioned in schedule-B shall be in bidders scope of

supply without any price implication to GSECL.

(37) Air, Water, Electrical Supply etc. will be given free of charges by GSECL at single point as

decided by the EIC.

(38) The scope of works includes carting/shifting of materials form the GSECL Main Store /

Sub Store to the working site for which no extra payment shall be made for transportation.

(39) The scope of works includes party has to dismantle all materials/equipments of old PA

system & removed from existing location and spares which is not damage is credit to EMD

sub store and other scrap material credit to main store as per instruction of EIC.

17PUR-F-10 ET-317

(40) For Shifting / Lifting of any Materials and Transportation, Mobile Crane, Trailer, Tractor,

Trucks etc. should be arranged by Bidder.

(41) The Bidder shall have to arrange to remove the day to day scrap materials from site and

credit to GSECL Main Store / Site Store as per instruction of Engineer in Charge. The Site

must have to be cleared before starting / commissioning of equipment / Unit; otherwise the

amount of expenditures actually incurred will be recovered from bidder's bill without

assigning any reason in the event of non-removal of scraps.

(42) The Bidder has to collect and credit balance materials after completion of erection work

from / to GSECL main store or site store as per instruction of engineer in charge, if materials

are to be supplied by GSECL free of cost. Bidder should be ready to start the work at once

when the order is awarded to him. For fabrication and erection etc. other required materials

should be collected from main store / site store and made available well in advance to meet

the requirement as the case may be before commencement of work. A delay in

commencement will lead to penalty as per order.

(43) If any fatal / Non-Fatal accident or occurrence happens, GSECL is not responsible for any

kind of Legal Liabilities and Workmen Compensation; only the contractual bidder is

responsible for legal compliance and any compensation thereof.

(44) Erection and dismantling of necessary approach / temporary scaffoldings are in the

bidder's scope with their own scaffolding materials.

(45) All the tools & tackles, men power, consumables etc. required for the works are in the

bidder's scope.

(46) Bidder's shall have to take utmost care while working on site in such a way that

personnel either of GSECL or bidder must not got injured in addition to various auxiliaries &

equipment around the working area.

(47) Bidder has to keep authorized representative always available at site to receive

instruction from GSECL EIC to execute the works.

(48) Sub-letting the order to other agency is not permitted unless and otherwise, the

competent authority approves it.

(49) The GSECL reserves the Right to terminate the Contract at any Time without giving

Notice of Termination or any Reason and entertaining of Claims / Compensations.

(50) In case of any controversy regarding the scope of work or any terms & conditions of the

contract, the decision of the Chief Engineer (Gen) will be considered as final and binding to

the contractor.

(51) All the Works / Jobs should be carried out as per the instruction and specified scopes

under direct supervision and entire satisfaction to engineer in charge. All the materials

account should be maintained works wise so that payment can be made accordingly and

strictly as per actual work done.

(52) The bidder has work in harmony with the GSECL maintenance staff and operation staff

and other agencies working in the area. Non co-operation in this regard will be viewed very

seriously and in case of dispute, the decision of EIC shall remain binding to the agency.

17PUR-F-10 ET-317

(53) The Bidder has to commence the works after ensuring the issues of the line clear by the

concerned department. It is the prime responsibility of the party to take care in these regards

of safety aspects.

(54) Contractor shall comply with the Factory Acts, Labour Laws and Safety Laws, Job Safety

Analysis, Safe Operating Work Procedure in force and amended from time to time.

(55) Any other Rules and Regulations, Conditions etc. that are in force at present and that

may be framed by the GSECL from time to time in connection with the Contracts will be

binding and acceptable to the Contractor.

(56) Party has to furnish the Documents for Insurance of Workmen, Labours License and

other Account Section Formalities before starting the Works, failing to which Contractor shall

not be allowed to commence the Work.

(57) All the safety norms prevailing in the company and which will be amended time to time

shall be applicable to this work. Safety of the personnel working on the job and surrounding

is a prime concern and they all shall be well equipped with the safety articles like helmet,

hand gloves, shoes, goggles, safety belts, 24V transformer & 24 V Lighting Bulbs, ELCB etc,

as per requirement of the job. Breach of safety norms will be viewed very seriously and

suitable punitive measures as decided by E.I.C. and Safety Officer will be imposed which shall

remain binding to the agency. Hence agency is requested to observe the safety norms very

(58) The Bidder shall have to do all related works as per site requirements and as per

instruction of engineer in charge. Party has to arrange of his own all types of tools and tackles

adequate for the works including skilled and experienced supervisors, technicians, welders,

foremen, electricians, helpers to meet scheduled work within time limit.

JOB SAFETY ANALYSIS

Name of Job analyzed:

Tender No. /Work order No.:

Name of Agency:

Name of Supervisor: Mobile No.

Name of Section/Department: EMD-II

Job Location/Area: Whole plant, GTPS, GSECL

Required PPEs and Emergency equipment : (1) Safety Helmet (2) Safety Shoes (3) Safety Goggles

(4) Reusable ear plug (5) Cut resistance hand gloves (6) Dust mask

17PUR-F-10 ET-317

Job Step Hazard Control Measures Responsibility

 Area barricaded.

Fall of  Helmet must be used by all

object personal in barricading area.

from High  Safety belt and necessary Judgads

height /scaffolding may be arrange as per

requirement of job.

 Close supervision required.

fall from Contractor’s

Supply &  Form no 10 must available for

Failure of lifting machine/motor is to be

replacement High

of loudo  Proper capacity chain pulley block

phone to be used.

location of  Electric supply through ELCB.

the plant at  Three pin used with earthing wire

Gandhinagar connection.(Domestic plug socket)

Electric High  Three cord cable to be used.

TPS. Supervisor/

shock  Lamp guard to be used.

 Cable cord to be laying on dry Engineer

 Replace the electric cable if found

 Use proper PPE during work and in

Exposure high noise areas.

to noise Contractor’s

running Engineer

 Fire extinguishers should be kept

Fire Low Supervisor/

handy on site during work

hazard  Housekeeping must be ensured at Engineer

Date Prepared by Checked By Reviewed By Approved By

DE / EE Factory

( EMD-II) SE (Elect) Safety Officer Manager Chief Engineer

NOTE: Please keep copy of this JSA sheet, duly signed by contractor, at site during work

17PUR-F-10 ET-317

Safe operating work procedure should be followed by Contractor:-

(1) General routine PTW (Energy isolation & Red tagging): For works (replacement,

maintenance, inspection, testing, trial etc.), first ensure that PTW must be issued & loudo

phone supply is isolated from the source.

(2) Ensure that required safety precautions as per checklist are taken by maintenance

(3) Display appropriate tags (Red) on equipment at site.

(4) Ensure that proper isolation is made by Plant Operator.

(5) Fencing Condition should be maintained by Contractor during the job & after the job if

(6) Before starting the work, ensure to wear a Personal Protective Equipments.

(7) Ensure tools and equipment in good condition.

(8) Ensure Do & Don’t knowledge to the person working with Hand tools.

(9) After completion of the work, inform to the operator and Control Room about completion

of work. On completion of works, Contractor has to remove all men / material from work

site & render the work place safe in all respect as it was prior to start of work and return

back the PTW to operation people.

(10) Operation staff after ensuring safe work condition will put the loudo phone into service

and close the PTW.

(11) Charge the equipment check all the parameters that must be normal for safe running of

the loudo phone.

COMPULSORY UNDERTAKING OF BIDDER REGARDING QUALITY OF PPEs (PERSONNEL

PROTECTIVE EQUIPMENTS)

Ref.: Tender no.: ____________

Hereby certify that following mentioned PPEs (as per ISI/DGMS/CE/EN/ANSI approved only)

must be issued to our all contract workers as per nature of hazards before execution of work.

Sr. Name of PPE IS :Code no. of PPE Make of Qty Unit

1 Safety Helmet IS:2925 Nos.

2 Safety goggles with IS:5983:1980 or EN:166 Nos.

3 Reusable Ear Plug ANSI S3.19-1974 or EN 352-2:2002 Pair

4 Dust Mask EN149:2001 FFP2 Nos.

17PUR-F-10 ET-317

5 Safety Shoes IS:15298 Pair

If our company is not provided above mentioned good quality of PPE’s, Safety Officer and

Factory manager shall be empowered to stop the work without any notice.

Seal of the Firm Signature of Authorized signatory

Additional Terms & Conditions:

(1) Details of EPF Code No. with Registration copy.

(2) Income Tax PAN No. with Registration copy.

(3) The Last three-year Annual Accounts, Positive Net worth certificate, and Average Annual

Turnover certificate shall have to be submitted.

(4) Labour Law Compliance: “The supplier/contractor shall comply with all applicable

provision of labour laws related to wages, leave, provident fund, EMP. Compensation act,

factory act, contract labour (R&A) act etc.”

(5) Bond: You will have to execute bond on non judicial stamp of Rs. 300.00 at your cost if

materials are to be supplied by the corporation/firm.

(6) Arbitration: All questions disputes or difference, whatsoever, which may at any time arise

between the parties to this contract or any matter arising out of or in relation there to,

shall be referred to the Gujarat Public Works Contract Dispute Arbitration Tribunal Act

(7) Termination of Contract: “GSECL reserve the right to terminate the contract (i.e.

purchase/work order) at any time, without assigning any reasons, whatsoever, by giving

notice period of one month from the date of notice of termination of the contract,

supplier/contractor will not be entitled for any compensation/damages/losses whatsoever,

on account of such termination of contracts.”

(8) Firm Offer: The quoted rate should be firmed and no price escalation will be given during

contractual period and extended period.

(9) Insurance: You will arrange at your own cost for insuring all the materials and equipments

by you or drawn from the corporation and also your labour etc. The corporation will not be

responsible for any loss of damage to your equipment materials or personnel.

(10) General Terms and Conditions: All the terms and conditions enumerated in the printed

booklets attached with the tender will apply for the carrying out this work however

whenever the terms and condition enumerated in the booklet” Tender and contract of

works” conflict with those state therein the later shall prevail over the former, In case

disputes differences arises to this contracts shall be referred to the “Gujarat Public Works

Contracts Tribunal Act 1992.”

Notes for Supplier:

(1) SECURITY DEPOSIT: It shall be mandatory to submit security deposit as per below table

within 10 days from the date of issue of Letter of Intent (LOI) before order placement.

Party shall have to pay Security Deposit in the form of Demand Draft/Bank

Guarantee/RTGS/NEFT only. In case when successful bidder is not at all responding within

notice period or withdraws his offer then his EMD shall be forfeited and he will not be

allowed to participate in the tenders invited from the same office for the period of One year

for that place from where tender is invited.

17PUR-F-10 ET-317

Category of the Unit Security Deposit

Order End Cost Order End Cost

Up to Rs. 5 Lakh More than Rs. 5 Lakh

Enterprise or Organization which Exempted 3% of Order End Cost

are exempted from paying Tender

Fee & EMD as mentioned on

Tender Page No.1

For all other Enterprises 5% of Order End Cost 5% of Order End Cost

(2) Guarantee: If the goods/Stores/materials and equipments are found defective due to bad

design materials or workmanship then same should be repaired or replaced by you free of

charge if reported within 12 months from the date of commissioning or 18 months of

receipt of material at site whichever is earlier.

(3) Performance Bank Guarantee (Applicable): as per Clause No. (3) of General Terms &

Conditions mentioned under Technical Bid.

(4) The GSECL reserves the right to prefer overall lowest party, to reduce/enhance the tender

quantity as per GSECL’s requirement at the time of finalization of tender. GSECL also

reserves the right to close the Tender at any time, without assigning any reasons,

whatsoever. Tenderers will not be entitled for any compensations/ damages/losses,

whatsoever, on account of such cessation of the Tender.

(5) GSECL reserves the right to terminate the Contract (i.e. Purchase order) at any time,

without assigning any reasons, whatsoever. Suppliers will not be entitled for any

compensations/damages/losses, whatsoever, on account of such termination of the

(6) Delivery Period: As per Technical Bid. Bidder should accept delivery period as per GSECL

requirement and same should be confirmed in Technical bid. The party has to submit

required documents within 10 days and delivery period will be start from the date of

issue of LOI. If party does not submit the documents within specified time, necessary

action may be initiated as per GSECL rules.

(7) Penalty: as per Clause No. (4) of General Terms & Conditions mentioned under

(8) Outside Gujarat material should come through RR sale at destination (i.e. GTPS).

(9) Payment Term : Payment will be made by the GSECL directly to you as per Clause No. (1)

of Terms & Conditions mentioned under Technical Bid. Amount of GST and applicable

cess will be kept under retention till submission of documentary proof of payment of GST or

till reflection of amount of GST in GST return after due verification.

Additional Note: Vendor get to register in VMS System through vms.guvnl.com. For

registration following documents are required and mail to [email protected] and

[email protected]. After registration vendor have to upload the invoice in the VMS

system for smooth functioning of payment.

Documents required for Registration:

(2) GST Certificate Copy

(4) Full Name of Vendor

(10) Supplier shall have to submit all the necessary documents like material Test certificate,

other required test certificates, guarantee certificate, invoice etc along with supply as per the

order terms. Payment will not be processed without required documents.

(11) REPEAT ORDER: GSECL reserves rights for the placement of repeat order @ 50 % of the

order quantity/value of A/T at the same prices, Terms and Conditions stipulated in the

original contract within 6 (Six) months of the order. In special circumstances GSECL reserve

17PUR-F-10 ET-317

the right to place repeat order up to 100% of the original quantity of the A/T at the same

prices, Terms and conditions stipulated in the original Contract as mutually agreed upon.

(12) In case of submission of Bank guarantee against Earnest Money Deposit/ Security

Deposit/ Performance Guarantee following changes must be look into by supplier/

contactor and followed by bank.

(a) There should be claimed period of at least one year after expiry of the bank guarantee.

(b) For lodgment of claim for invocation of bank guarantee, the clause should specifically

state that said bank guarantee can be presented by GSECL at the local branch of the

(c) The invocation of BGs a written application from the GSECL should be sufficient for

lodgment of our Claim.

(d) On receipt of original bank guarantee a written confirmation should be obtained by

GSECL from the issuing bank.

(e) GSECL shall accept bank guarantee issued by the bank as per approved bank list

mentioned in tender copy.

(f) E-BG is acceptable.

(13) Purchase Agreement:

The supplier shall have to enter into a ‘Purchase Agreement’ with GSECL. This purchase

Agreement has to be executed on Non-Judicial stamp paper of Rs. 300/- duly notarized.

The cost of Non judicial stamp & Notary charges will be borne by supplier. Format for the

Agreement is attached in the tender.

The Purchase Agreement shall be signed by the authorized representative and have to

produce documents as hereunder:

1. If the authorized representative is from a partnership firm, then a certified copy of the

registered partnership deed must be attached along with the signatures of other partners

who have authorized the particular partner to execute and sign the agreement.

2. If it is a private or public limited firm, a copy of the resolution, authorizing the person to

execute & sign the agreement on behalf of the firm, passed by the Board of Directors along

with the Company’s Seal must be attached with the agreement.

3. If it is a proprietary firm, then the proprietor himself should execute & sign the agreement

and his full residential address must be available in the record document. Statutory

evidence (Aadhar Card / Voter card) of the person signing the agreement should accompany

Upon submission Security Deposit against LOI and signing of Agreement, GSECL shall issue a

detailed A/T /Purchase order incorporating various terms and conditions.

You have to accept all the GSECL’s terms and conditions without any deviations.

I/We agree to supply the article noted above at the rates herein tendered by me/us subject

to the condition of ‘tender and supply above given at the tender inquiry which I/We have

carefully read and which I/We have thoroughly understood and to which I/We agree.

I /We hereby agree to keep this offer open for 120 days after the returnable date of the

tender and shall bound by communication of acceptance dispatched within the prescribed

Yours faithfully,

Signature of Tenderer

With Company's Round Seal

17PUR-F-10 ET-317

SCHEDULE-B ( PRICE BID FORMAT FOR ET-317)

(TO BE FILLED IN ONLINE / e-TENDER FORMAT ONLY)

Rate Quantity Unit Total Unit Unit END Total

Ex- Freight, GST F.O.R.

Sr. Description of materials With HSN with Tender offered Insurance FOR COST END

UOM Works P&F with COST

No. Details of Specifications Code CESS, Quantity by Charges Destination with GST COST

price in Charges CESS in Rs.

if any Tenderer in Rs. Cost in Rs. in Rs. in Rs.

INDOOR DESKTOP CALL STATION: Number

DESK MOUNTED STATION WITH

HANDSET+POWER SUPPLY UNIT

Installation of Indoor Desktop Call Number

Station: Desk mounted Station

with Handset+Power Supply Unit

INDOOR / OUTDOOR Number

WALL/COLUMN MOUNTED

3 HANDSET STATION FOR SAFE AREA

WITH BUILT IN 15W AMPLIFIER

Installation of Indoor / Outdoor Number

Wall/Column Mounted Handset

4 Station for safe area with built in

FRP CANOPY FOR FIELD CALL Number

Installation of FRP Canopy for Field Number

6 Call Stations

30W OUTDOOR TYPE HORN Number

SPEAKER, 8 OHMS, IP65, ABS

17PUR-F-10 ET-317

Rate Quantity Unit Total Unit Unit END Total

Ex- Freight, GST F.O.R.

Sr. Description of materials With HSN with Tender offered Insurance FOR COST END

UOM Works P&F with COST

No. Details of Specifications Code CESS, Quantity by Charges Destination with GST COST

price in Charges CESS in Rs.

if any Tenderer in Rs. Cost in Rs. in Rs. in Rs.

BODY, METAL BRACKET

Installation of 30W Outdoor type Number

Horn Speaker, 8 Ohms, IP65, ABS

body, metal bracket

STATION JUNCTION BOX FOR Number

POWER AND SIGNAL

Installation of Station Junction box Number

10 for power and signal distribution

INDOOR/OUTDOOR WALL Number

/COLUMN MOUNTED MAIN

JUNCTION BOX, FOR POWER AND

SIGNAL DISTRIBUTION SUITABLE

Installation of Indoor/Outdoor Number

Wall /Column Mounted Main

12 Junction Box, for power and signal

distribution suitable for safe area

4-PAIR X 0.5 SQMM COPPER Meter

CONDUCTOR, PVC INSULATED,

ARMOURED SIGNAL CABLE

Installation of 4-Pair x 0.5 Sqmm Meter

Copper Conductor, PVC insulated,

17PUR-F-10 ET-317

Rate Quantity Unit Total Unit Unit END Total

Ex- Freight, GST F.O.R.

Sr. Description of materials With HSN with Tender offered Insurance FOR COST END

UOM Works P&F with COST

No. Details of Specifications Code CESS, Quantity by Charges Destination with GST COST

price in Charges CESS in Rs.

if any Tenderer in Rs. Cost in Rs. in Rs. in Rs.

Armoured Signal cable

3 CORE X 2.5 SQMM COPPER Meter

CONDUCTOR, PVC INSULATED,

ARMOURED MAINS CABLE

Installation of 3-Core x 2.5 sq.mm Meter

Copper conductor, PVC Insulated,

Armoured Mains Cable

2 PAIR X 0.5 SQMM, COPPER Meter

CONDUCTOR, PVC INSULATED,

ARMOURED LOUDSPEAKER CABLE

Installation of 2 Pair x 0.5 sq.mm. Meter

Copper conductor, PVC Insulated,

Armoured Loudspeaker Cable

GI PERFORATED CABLE TRAY, SIZE: Meter

Installation of GI perforated Cable Meter

20 Tray, , Size: 50x25x2mm

Supply & Installation of Other Lot

mounting accessories like nut-bolt,

frames, tie, sadles, anchor bolt etc.

TESTING AND COMMISSIONING OF Job

22 ALL THE EQUIPMENTS

17PUR-F-10 ET-317

Rate Quantity Unit Total Unit Unit END Total

Ex- Freight, GST F.O.R.

Sr. Description of materials With HSN with Tender offered Insurance FOR COST END

UOM Works P&F with COST

No. Details of Specifications Code CESS, Quantity by Charges Destination with GST COST

price in Charges CESS in Rs.

if any Tenderer in Rs. Cost in Rs. in Rs. in Rs.

PA SYSTEM CENTRAL CONTROL Numbers

EXCHANGE WITH REQUIRED

SOFTWARE AND ACCESSORIES.

23 OFFERED EXCHANGE SUPPORT

UPTO 500 NOS. FIELD CALL

Installation of Central Control Number

Exchange with required software

and Accessories

Note: Overall Lowest party’s offer will be considered for placement of order i.e. considering supply & works part as a whole.

Part/Partial offer will not be considered and order will be awarded to overall L -1 bidder.

1. Applicable GST rates needs to be mentioned in column no. 4 above and in case of tenderer opting for Composition scheme, “C” shall

be mentioned and amount (in Rs.) shall be “0” (Zero) in column no. 12. Also, such tenderer shall have to submit the copy of

Composite Registration Certificate.

2. I/We agree to supply the articles noted above at the rates herein tendered by me /us subject to the condition of Tender and supply of

the Tender inquiry which I/ We have carefully read and which I/ We have thoroughly understood and to which I/ We agree.

3. I/ We here by agree to keep this offer open for 120 days after the written date of the tender and shall be bound by communication of

acceptance dispatched within the prescribed time.

Date: Yours faithfully,

(Signature of Tenderer)

(With Company's Round Seal)

17PUR-F-10 ET-317

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of …………… Two thousand ……………

……………..……………………………… (Name of the Company), having Registered Office

at ……………………………………………. and represented by

……………………………………… …………. (Name and designation of the Authorized

Officer (herein after called “The Supplier”, which expression where the context so

requires or admits shall include his legal heir, administrators, executors, assignees

and legal representatives) of the ONE PART.

……………..……………………………… (Name of the Company), having Registered Office

at ……………………………………………. And represented by …………………………………

………………. (Name and designation of the Authorized Officer (here in after called

“The Purchaser / purchaser Company”, which expression where the context so

requires or admits shall include his administrators, executors, authorised person,

assignees and legal representatives) of the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No………………

……………… of the Purchaser company for supply of ……………………………….. [Name

of the material / items to be supplied by the Supplier] as specified and as per

delivery instructions provided in the Acceptance of Tender (AT) / Letter of Acceptance

(LOA) issued vide No………………. dtd……………. by the Purchaser company at the

accepted respective prices or rates mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier

for the supply for the total sum of Rs. __________ (Rupees ___________________________

only) *including / excluding taxes upon the terms and subject to the conditions herein

mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of

which said documents of the Schedule are deemed to form part of this agreement and

included in the expression “the Supply” wherever herein used, upon the terms and

subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND

DECLARED THAT:-

(1) The Supplier has accepted the Terms and Conditions set out in the Tender Notice

No. ……………… dtd. ………….. as well as in the form of Acceptance of Tender (AT)

/Letter of Acceptance (LOA) No. .………………………...............…… dtd. …………….

which will hold good & valid during the period of this Agreement.

(2) The supplier shall do and perform for all supplies and things mentioned and

described in this agreement or which are implied therein or therefrom respectively

or are reasonably necessary for the in-time and in manner supplies as mentioned

and subject to the general / commercial terms & conditions and stipulations

contained in this agreement.

17PUR-F-10 ET-317

(3) In consideration of the due provision, executions, completion of the Supply, as

agreed to by the Supplier as aforesaid, the Purchaser company hereby agrees to pay

all the sums of money as and when they become due and payable to the supplier

under the provisions of the agreement and such payment to be made at such times

and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the

Supplier has deposited amount in Cash or DD or has provided valid Bank

Guarantee of Rs. …........……. (Rupees.……………….............…………………….. only)

with the Purchaser Company towards performance guarantee of execution period

i.e. for security deposit of the supply material / items.

(5) Upon breach by the Supplier of any of the conditions of this Agreement, the

Purchaser Company may give a notice in writing to rescind, determine and put to

an end to the A/T without prejudice to the right of the Purchaser company to claim

damages for antecedent breaches thereof on the part of the Supplier and also to

claim reasonable compensation /risk & cost purchase for the loss occasioned by the

Purchaser Company due to failure of the Supplier to fulfill the Order as certified in

writing by the Purchaser for which Certificate shall be conclusive evidence of the

amount of such compensation payable by the Supplier to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any part of the

ordered quantity herein or therein mentioned in the LOA / AT and may cancel the

contract at any time after giving ONE MONTH’S NOTICE IN WRITING without

compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the

Supply during Guarantee /Warranty period including for the quantity mentioned in

the repeat order, if any as per the terms & conditions of the LOA / AT.

(8) Any Notice in connection with the Supply including the Notice for termination may

be given by the Purchaser or any Authorized Officer for the said purpose as per the

Commercial Terms & Conditions of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the

Supplier fails to deliver the materials, the same shall be governed as per the Tender

(10) The agreed value, extent of supply, delivery dates,specifications, and other relevant

matters may be altered by mutual agreement as per the policy of the purchaser

Company and if so altered shall not be deemed or construed to mean or apply to

affect or alter other general /commercial terms & conditions of the agreement and

the agreement so altered or revised shall be and shall always be deemed to have

been adhered subject to and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement as provided herein

17PUR-F-10 ET-317

List of documents:

In witness whereof the parties hereto have set their hands and seals this day,

month and year first above written.

1. Signed, Sealed and delivered by (Supplier):

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _________________________________________ (Supplier)

(Complete Name, Address of the authorised person of the Supplier with

Authority letter or Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by (Purchaser):

(Signature with Name, Designation & official seal / stamp)

For and on behalf of ____________________________________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer

as per DOP of the Purchaser Company)

In the presence of Name, full Address & Signatures:

17PUR-F-10 ET-317

EMD BANK GUARANTEE FORMAT

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

FOR TENDER No.: …………….. (Gujarat State Electricity Corporation Limited).

WHEREAS M/s. ____________________________________________ (Name and Address of the

Firm) having their registered Office at _______________________________________

__________________ (Address of the Firm’s registered Office) (hereinafter called the

“Tenderer”) wish to participate in the Tender No. ______________ for _______________work

____________________________________ of (Supply / Erection / Supply & Erection/Work) of

_____________________ (Name of material / equipment / work) for Gandhinagar TPS,

Gujarat State Electricity Corporation Limited (hereinafter called the “Beneficiary”)

and WHEREAS a Bank Guarantee for Rs. _______________ (Amount of EMD) valid till

______________ (mention here date of validity of this Guarantee which will be

months beyond initial validity of Tender’s offer) which is required to be submitted

by the Tenderer along with the Tender.

address of the Branch giving the Bank Guarantee) having our registered Office at

_____________________ (Address of Bank’s registered Office) hereby give this Bank

Guarantee No. _________________ dated ____________ and hereby agree unequivocally

and unconditionally to pay immediately on demand in writing from the Gujarat

State Electricity Corporation Limited or any Officer authorized by it in this behalf

any amount not exceeding Rs.____________ (amount of E.M.D.), (Rupees

Gujarat State Electricity Corporation Limited on behalf of the Tenderer.

agree that withdrawal of the tender /Bid / EOI or part thereof by the Tenderer within its

validity or non-submission of Performance Guarantee towards execution/supply

period by the Tenderer within 15 days from the date of issue of Letter of Acceptance

by Gujarat State Electricity Corporation Limited would constitute a default on the

part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed

within its validity by the Beneficiary in case of any occurrence of a default on the part of

the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of

____________________ (mention here the date of validity of Bank Guarantee) and shall not

be terminable by notice or by Guarantor change in the constitution of the Bank or the

Firm of Tenderer or by any reason whatsoever and our liability hereunder shall not

be impaired or discharged by any extension of time or variations or alterations made,

given, conceded with or without our knowledge or consent by or between the

Tenderer and the Gujarat State Electricity Corporation Limited.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. Gujarat State Electricity Corporation Limited) Notice or invocation by any person

such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained hereinbefore our liability under this

Guarantee is restricted to Rs. _______________ (amount of EMD) (Rupees

17PUR-F-10 ET-317

Guarantee shall remain in force till _____________ (Date of validity of the Guarantee).

Unless demands or claims under this Bank Guarantee are made to us in writing on or

before ___________ (Date of validity of the Guarantee), all rights of Beneficiary under

this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under.

Please mention here complete Postal Signature of the Bank’s authorized

Address of the Bank with Branch Signatory with Official Round Seal.

Code, Telephone and Fax Nos..

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

17PUR-F-10 ET-317

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

For Supply Period (Security Deposit)

as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at

office) hereby give this Bank Guarantee No. __________________________________ dated

_________________ and hereby agree unequivocally and unconditionally to pay immediately on

demand in writing from the Gujarat State Electricity Corporation Limited, or any

Officer authorized by it in this behalf any amount up to and not exceeding Rs. _____________

(Amount of Performance Guarantee towards execution/supply period ) Rupees

Gujarat State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for the

supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee, claim period 1 year after

validity of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

17PUR-F-10 ET-317

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(For Performance Guarantees (PBG) towards Guarantee / Warranty period as per

Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at ____________________

______________________________________________ (Address of Bank’s registered office) hereby give

this Bank Guarantee No. _______________________________________ dated _____________ and hereby

agree unequivocally and unconditionally to pay immediately on demand in writing from the

Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs. _____________ (Amount of Performance

Guarantee towards Guarantee/Warranty period) Rupees ________

Electricity Corporation Limited on behalf of M/s.______________________________

____________________ who have entered into a contract for the supply / works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee, claim period 1 year after

validity of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

17PUR-F-10 ET-317

(ON STAMP PAPER OF Rs.300/-)

FORM OF BANKER’S UNDERTAKING

(Combined Performance Guarantees (PBG) towards Execution / Supply period and

Guarantee / Warranty period as per Commercial Terms & Conditions of Tender)

We, __________________________________________________(name of the Bank and Address of the

Branch giving the Bank Guarantee) having our registered Office at _________________________

_________________________________________ (Address of Bank’s registered office) hereby give this

Bank Guarantee No. _______________________________________ dated _________________ and hereby

agree unequivocally and unconditionally to pay immediately on demand in writing from the

Gujarat State Electricity Corporation Limited, or any Officer authorized by it in this

behalf any amount up to and not exceeding Rs. _____________ (Amount of Combined Performance

Guarantees (PBG) towards Execution/Supply period and Guarantee/Warranty period) Rupees

State Electricity Corporation Limited on behalf of

M/s.___________________________________________________ who have entered into a contract for the

supply / works specified below :

This agreement shall be valid and binding on this Bank up to and inclusive

of___________________(Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors /

Suppliers or by any other reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GSECL).

Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not

be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary

“NOT WITHSTANDING” anything contained herein before, our liability under this guarantee is

guarantee shall remain in force until _______________ (date of validity of the Bank

Guarantee).Unless demands or claims under this Bank Guarantee are made to us in writing on

or before _____________ (Date of validity of the Bank Guarantee, claim period 1 year after

validity of BG), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please mention here complete Signature of the Bank’s authorized

Postal Address of the Bank with signatory with Official Round Seal.

Branch Code, Telephone and Fax

NAME OF DESIGNATED BANKS as per attached List:

(i) The Banks shall be the Banks recognized notified by the Finance Department,

Government of Gujarat (GOG) from time to time.

(ii) Bank Guarantee should be confirmed through Structured Financial Messaging

17PUR-F-10 ET-317

Financial Department, GR.No. FD/MSM/e-file/4/2025/2712/DMO Dtd.

[To be revised as per GoG notification issued from time to time.]

List of Banks Notified by GSECL

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent

 All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up

to March 31, 2027. The validity cut-off date in the GR is with respect to date of

issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

No. Name of Banks No. Name of Banks

1 AXIS Bank 23 A U Small Finance Bank

2 Bandhan Bank 24 City Union Bank

3 CSB Bank 25 DBS Bank India Limited

4 DCB Bank 26 Dhanlaxmi Bank

5 Equitas Small Finance Bank 27 Federal Bank

6 HDFC Bank 28 HSBC Bank

7 ICICI Bank 29 IDBI Bank

8 IDFC First Bank 30 IndusInd Bank

9 Jammu and Kashmir Bank 31 Jana Small Finance Bank

10 Karnataka Bank 32 Karur Vysya Bank

11 Kotak Mahindra Bank 33 RBL Bank

12 South Indian Bank 34 Standard Charter Bank

13 Tamilnad Mercantile Bank 35 Ujjivan Small Finance Bank

14 YES Bank 36 Ahmedabad Mercantile Co-

15 Nutan Nagrik Sahakari Bank 37 Rajkot Nagrik Sahakari Bank

16 Sarswat Co-Operative Bank 38 SBPP Co-operative Bank Ltd.

17 SVC Co-Operative Bank Ltd. 39 The Cosmos Co-op Bank Ltd.

18 The Gujarat State Co- 40 The Surat District Co-operative

Operative Bank Bank

19 The Surat Peoples Co- 41 The Baroda Central Co-operative

operative Bank Ltd. Bank

20 The Panchmahal District Co- 42 The Kalupur Commercial Co-Op.

operative Bank Bank

21 The Rajkot Commercial Co- 43 The Banskantha Mercantile Co-

operative Bank operative Bank Ltd.

22 Gujarat Gramin Bank