Tenders for the work of monthly / bi-monthly spot billing system using Android Mobile devices (PDA) for Sisodra Sub division under jurisdiction of Navsari Rural Division

DAKSHIN GUJARAT VIJ COMPANY LIMITED

“Valsad (O&M) CIRCLE, Country Club, Opp. Vashier Valley, Valsad – Atul Road,

Signature of Contractor Page 1 of

DAKSHIN GUJARAT VIJ COMPANY LIMITED

GENERAL INSTRUCTIONS TO THE TENDERERS

Online percentage rate tenders are hereby invited for work of “Tenders for the work of

monthly / bi-monthly spot billing system using Android Mobile devices (PDA) for

Sisodra Sub Division under Navsari Rural Division under Valsad Circle.” -

for Dakshin Gujarat Vij Company Limited (herein after referred to as DGVCL).

1. Tenders must be Upload Online in the enclosed schedule of work & quantities. Those

received in any other form will not be accepted. They should be accompanied by a covering

letter in which the bidder should give all information as called for in the specifications & any

other point which he would like to be considered along with the tender.

2. All technical specification should be as per Specification accepted by DGVCL. No deviation in

specification shall be allowed and decision of DGVCL shall be final.

Document with bid submission

Bidder has to upload scanned copies of original (Notarized/ Self Attested copies of original-

as specified in tender document) documents in online electronic forms (e-tendering) in

scheduled time with bid and physical documents not required.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

form) remain legible and should not be password protected.

[A] Online Preliminary stage (This is mandatory): -

(i) Original Receipt of Payment of Tender fee/EMD amount through RTGS/NEFT/Online,

shall have to be uploaded online in electronic form in preliminary stage.

(ii) GST Registration Certificate (Provisional Certificate is not allowed).

[B]Online Technical stage (This is mandatory): -

(i) Bidder have to submit self-declaration on their Letter Head regarding “No Deviation in

tender Terms & Condition”.

(ii) Scanned Copy of all the documents mentioned in Prequalification Criteria duly

sealed & signed of Bidder.

First the Preliminary Stage will be opened & only if the documents towards payment of Tender

fee & EMD are found in order as per tender requirements specified above, then only the

technical stage will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form.

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should

invariably be paid by below mentioned way otherwise offer will be ignored out rightly. (This

Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee amount paid by

RTGS or NEFT in that case receipt of payment transfer through RTGS/NEFT must be

uploaded in preliminary stage.

Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Cash counter of

Navsari Rural Division office, DGVCL during working days between 10:30 A.M. to 03:30

P.M. before the due date and time for submission of tender. Bidder must be uploaded

the scanned copy of Original money receipt of Tender fee paid in preliminary stage.

Signature of Contractor Page 2 of

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL decides to

scrap/ cancel the tender, by one or another reason, in which bidders are not responsible for

cancellation/ scrap of tender, in such case tender fee without GST may be refunded to

bidder(s), at sole discretion of the DGVCL.

Note: Bidders have to upload Goods and Service Tax (GST) registration certificate in

preliminary stage compulsory.

Earnest Money Deposit (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. If EMD amount paid by RTGS

or NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded in

preliminary stage.

B) If during the tender validity period, i.e. 180 days (from the date of opening of

technical bid), the tenderer withdraws his tender, the EMD shall be forfeited and the

tenderer may be disqualified from tendering for further works.

C) The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be

returned to the successful tenderer after he furnishes the Security Deposit for

performance and duly enters into the contract. If he fails to furnish the SD or to execute

the contract for the work offered to him, his EMD shall be forfeited and the tenderer may

be disqualified from tendering for further work.

3. Bids are invited under a Single Stage – Two bid procedure. This will also include the process

of post-qualification of the bidders. Bidders are to submit simultaneously, technical

bid & Price Bid online only as per the given schedule. Proposal including bidder’s data

on his technical and financial strengths along with experience profile to meet with post

qualification criteria and Bidder’s Technical proposals containing work methods, approach,

construction programme etc will be submitted by the bidder Online. The Technical Proposal

along with the data and information for qualification will be opened first. The technical

proposal along with qualification information will be subjected to an evaluation process

contained as a part of the tender document and bidders those who found fit to qualify will

be invited for opening of the price bid. DGVCL as an employer reserves its absolute and

unchallengeable right to qualify or disqualify one or all bidders by following an objective and

transparent system. The envelope containing the post qualification data and the technical

bid will be opened first for post qualification of the bidders and evaluation of their technical

proposals and to determine the responsiveness of the bids.

Price bids of only those contractors who are declared as substantial responsive to the

requirements of the bid documents will be opened only online for further evaluation.

Qualification requirement specifying financial capacity, technical, minimum acceptable levels

with regards to bidders experience in relevant projects and other relevant factors, such as

work in hand, future commitments and litigation history etc. will be evaluated first, and

those qualifying the criteria will be considered for further price evaluation. Technical

proposal, which are not substantially responsive will be rejected.

4. Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST which will be paid extra on a given taxable

goods and/or services within the original contractual delivery period. The amount of GST should

clearly be indicated separately. (GST means all applicable Tax under GST Laws. GST Laws

means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017and all related ancillary legislations).

Signature of Contractor Page 3 of

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST, charged to DGVCL or shall

not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund,

in respect of such GST is claimed by you, it will be immediately passed on to the COMPANY,

5. making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST is likely to be rejected if the rate of GST and Cess is

not mentioned clearly unless the bidder has opted for Composition Scheme under GST act

which should be clearly indicated in the price bid. Company may at its discretion consider such

offer with presumption of highest applicable rate of GST prevailing when the price quoted is

inclusive of GST.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to

be borne by the tenderer. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, misinterpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor

within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of the

Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the

offer, the same should be passed on to COMPANY and you should inform such changes to

COMPANY from time to time.

5. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST or in the event of

introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer

if it takes place within the original contractual delivery date will be to COMPANY’s account

subject to the claim being supported by documentary evidence. However, if any decrease

takes place after the contractual delivery date, the advantage will have to be passed on to

Signature of Contractor Page 4 of

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has opted

for Composition Scheme under GST.

Please note that “The rate” quoted by bidder in Tender in Schedule “B” will be exclusive

of GST rate. So it means GST will be applicable as per government rules.

Income tax and other taxes, if any in respect of Contractor income arising from this

contract, shall be deducted at source as applicable.

8. Schedules for tools & tackles, equipment, personnel details etc., and all other necessary

details shall also be submitted, in Technical Bid. Tenders will be opened on the day & time

indicated in the tender notice in the presence of such bidders who wish to remain present.

9. The price proposals will be opened online only as per the schedule, after

conclusion of the Technical Evaluation and Post Qualification process.

10. Any tender not bearing signature of the bidder & seal of the company on all the documents

accompanying the tender is liable to rejection. Further it is specifically instructed that

conditional tenders shall summarily be rejected.

11. The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely

with the specifications & General terms &conditions of the contract.

12. The tenders received after time and date specified in the tender notice, will not be

accepted. Once the offer submitted by the contractor before due date of submission, the

contractor will not be allowed to submit revised / additional / modified / other even before

due date. However, if the issue and receipt of tender is extended by the DGVCL due to any

reason, the contractor may submit the revised offer before due date of submission, if he

wish to submit.

13. The work shall be completed within the period stipulated in the contract. However it may

be noted that drawings shall be released progressively & site clearance arranged

accordingly to the progress of work at site. Therefore the contractor has to organize &

coordinate the works to suit these. In the event of any delay due to the above or due to any

other reason not attributable to the contractor, reasonable extension in the completing the

work may be given at the discretion & as decided by the DGVCL but no compensation or

idle charges will be paid to the contractor under any circumstances.

14. The DGVCL reserves the right to accept any tender irrespective of whether it is

lowest or not or to reject all the tenders without assigning any reasons thereof.

Tenders departing from the technical Specification or the method of bidding in a radical

manner may also be rejected.

15. The tenderers shall be presumed to have carefully examined the drawings, conditions &

specifications of the work & to have acquainted themselves with all the details of the

existing site conditions, locations, materials, geological & weather conditions/characteristics,

labour conditions & in general necessary information & data etc. pertaining to & need of the

16. On acceptance of the tender the name(s) of the accredited representative(s) of the

tenderer who would be responsible for taking instructions from the Engineers of the DGVCL

Signature of Contractor Page 5 of

shall be communicated to the CEO & SE (O&M), “DAKSHIN GUJARAT VIJ COMPANY

LIMITED “ Valsad (O&M) CIRCLE, Country Club, Opp. Vashier Valley, Valsad –

Atul Road, VALSAD.

17. The price bid submitted online by bidders should be without any deviation in

commercial as well as in the technical specification of the work.

18. The successful contractor will have to sign an agreement as per the Dakshin Gujarat Vij

Company Limited’s rules on stamped paper & the necessary stamp duty charges shall be

borne by the contractor.

19. The contract or any part thereof shall not be subject to change without the written

permission of the CEO & SE (O&M), DAKSHIN GUJARAT VIJ COMPANY LIMITED

“Valsad (O&M) CIRCLE, Country Club, Opp. Vashier Valley, Valsad – Atul Road,

VALSAD-396001 or his authorized representatives.

20. Tender shall remain open for acceptance for a period of 180 days from the date of

Technical bid opening & during this period no bidder shall be allowed to withdraw his

tender. Any such withdrawals, during the said period will entail forfeiture of the earnest

money deposited with the tender, and DGVCL will take further action for “not dealing” with

21. Further information required, if any, can be had from the office of “The Executive

Engineer(O&M), Navsari Rural Division, Kabilpore, Grid, Navsari-396445.”

22. During working hours. But it must be clearly understood that the tenders must be received

complete in every respects by the due date & time.

23. Work carried under this contract shall be completed in all respects within 12 (Five) calendar

months from the date of commencement of the work. However, interim mile stones of the

work will have to be completed as per the priority, sequence, schedule given by DGVCL time

to time. The completion period may extend by DGVCL for further period without obtaining

any confirmation from contractor.

24. No escalation towards labour and material / fuel shall be paid in this execution

of contract. Price quoted shall be firm. Contractor shall pay minimum wages to his

laborers as per the Minimum Wages Act, 448 & rules there under as applicable from time to

time in pursuant to the State Government notification. The concerned contractor shall

submit the details of the payment with due certificate of LWO/IRO of the DGVCL.

25. In the case of non-Indian firms the declaration should also include an undertaking to the

firm registered, within three months of the date of notice of the acceptance of the tender.

26. Failure to so, as required in above clauses, in registering the firm after due notice, the

tender acceptance is liable to result in the annulment of the tender with forfeiture of the

earnest money deposit & other penalties that may be leviable under the conditions

specified in tender & contract documents.

27. Each tender shall contain the name, residence & place of business of person or persons

making the tender & shall be signed by the tenderer with his usual signature with seal of

28. An attested copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the

signatures are made by one person on behalf of Directors or a firm or a corporation, an

Signature of Contractor Page 6 of

attested copy of the resolution of the partners or of law shall be supplied by the tenderer

authorizing Witnesses & sureties shall be persons of status & probity, &their names,

occupation & address shall be stated below their signatures. All signatures shall be dated.

29. Tenders by corporation shall be signed with the legal name of the corporation followed by

the name of the state of incorporation & by the signature & designation of the president,

secretary or other person authorized to bind it in the matter with rubber seal of the

30. DGVCL reserves the right to delete any item of Schedule-B for which contractor shall not

have any right to claim on this account.

31. Tenders who do not fulfill all the above conditions & those specified in the documents

attached with this contract document or incomplete in any respect are liable to rejection.

32. The contractor shall have a separate Provident Fund Code of RPFC in the name of

company. The contractor who do not possess such separate P.F. code, shall not be

considered for acceptance of tender. The contractor has to submit such certificate showing

P.F. code along with tender.

33. Effect and validity of Bid: The submission of any bid connected with these documents and

specification shall constitute on agreement that bidder shall have no cause of action or

claim against the owner for rejection of his bid. The DGVCL shall always be at liberty to

reject or accept, split any bid or bids at his sole discretion and any action will not be called

into question and the bidder shall have no claim in that regards against the owner.

34. The notice inviting tender, general instruction to bidders and all other documents of this

tender shall form part of the contract.

35. ACCEPTANCE OR REJECTION OF BID

a) The DGVCL reserves the right to accept any tender irrespective of whether it is lowest or

not or to reject all the tenders without assigning any reasons thereof. Tenders departing

from the stipulated technical specifications, commercial conditions or the method of bidding

in a radical manner are liable to be rejected.

b) The bid is liable for rejection prima facie, if it is

Without payment of EMD / Tender Fee.

Not in prescribed form.

Not bearing signature of the bidder & seal of the company on all the documents

accompanying the tender.

Not confirming to specifications or conditional tender.

Received after expiry of the due date & time.

Received by telex or telegram or fax.

Submitted by bidders who are listed under declaration of ineligibility for corrupt or

fraudulent practices issued by DGVCL, Govt. of Gujarat or others Public Sector

Tender not fulfilling all the above conditions and those specified in the documents

attached or incomplete in any respect are liable to rejection.

36. R. A. Bill: One measured R. A. bill payment shall be made every month on submission of

bill by the contractor in DGVCL' prescribed format and after certified by the EIC.

Signature of Contractor Page 7 of

CEO & SE (O&M),

DGVCL, Circle Office, VALSAD.

I/We accept the above conditions.

Contractor’s Representative legible signature: ______________________

Seal of the company Date & place: ________

Signature of Contractor Page 8 of

Pre-Qualification Criteria.

NAME OF WORK: -“Tenders for the work of monthly / bi-monthly spot billing system

using Android Mobile devices (PDA) for Sisodra Division

under Navsari Rural Division under VALSAD Circle.”

The tender documents consists of two separate bids i.e. technical and price bids. Bidders are

requested to submit the technical bid online only with self-attested copy of the following

credentials for post-qualification.

1. Contractor should produce evidence of experience of having successfully completed

similar works during the last Five years ending last day of month previous to the one in

which applications are invited should be either of the following in Govt., /Semi Govt., along

with certified copies of documentary evidence, preferably photo copy of orders secured from

DGVCL/MGVCL/UGVCL/PGVCL/GSECL/GETCO/DISCOMs/GEB/Central/State-Government

/Semi-Government and satisfactory completion certificate from respective department

a) Three similar completed works costing not less than the amount equal to 40% of the

estimated cost.

b) Two similar completed works costing not less than the amount equal to 50% of the

estimated cost.

c) One similar completed works costing not less than the amount equal to 80% of the

estimated cost.

The DGVCL may verify the above certificates / documents from respective department, if

2. The average annual turnover during last 3 years, ending 31st March of the previous financial

year of the applicant should be at least 30% of the estimated cost.

3. Latest bank solvency certificate of from any Nationalized bank , Public Sector Banks, or

IDBI Bank / AXIS Bank / HDFC Bank / ICICI Bank for a sum of Minimum 20% of

estimated cost, of this wok, not more then 12 months old effective from the date

of invitation of tender.

4. Separate provident fund code number towards registration of your firm with

Regional P.F. Commissioner.

5. Contractor should submit evidence as a registered contractor in appropriate class With Govt./

Semi. Govt.or any such registration allowed to work for amount Up to Rs. 0.5 Crore or

enlisted with DGVCL/MGVCL/UGVCL/PGVCL /GEB / GSECL/ GETCO / DISCOM / Central /

State Government / Semi Government in similar category.

6. EMD & Tender fee with GST as described in the tender document.

7. The contractor who have been blacklisted with GUVNL/ DGVCL/ MGVCL/ UGVCL /

PGVCL/ GSECL/ GETCO shall not be considered.

Signature of Contractor Page 9 of

8. Duly signed Online Technical Bid must be submitted along with tender documents in

technical bid cover. The tender for the bidder without Technical Bid-1 will not be

9. The bidder must have Goods and Service Tax (GST) Registration (with active status)

& PAN and same shall be submitted along with the Tender only. The tender of the bidder

without GST Registration & PAN will not be considered.

10. Attested copy of Power of Attorney, in case of Partnership Firm.

The Bidders shall submit documentary evidences in support of all above

Qualification criteria, failing which the bid will be rejected.

The above documents will be analyzed and after satisfaction, the price bid will be opened online

only. DGVCL may verify the documents, experience certificates with authority who have issued

such certificates / details.

The price bid of only those bidders shall be opened online, who are pre-qualified in

Technical bid based on Bid Evaluation Criteria mentioned above.

Sign of Contractor CEO & SE (O&M)

DGVCL, Circle Office, VALSAD.

Signature of Contractor Page 10 of

DAKSHIN GUJARAT VIJ COMPANY LIMITED

NAME OF WORK: “Tenders for the work of monthly / bi-monthly spot billing

system using Android Mobile devices (PDA) for Sisodra

Sub Division under Navsari Rural Division under

NOTE TO SCHEDULE – A

Following important points pertaining to tender may be noted.

It is proposed to carry out monthly/bi-monthly spot billing system using Android Mobile

Devices (PDA) with Blue Tooth Thermal / Impact Printer. The Android Mobile Devices

(PDA) with Blue Tooth Thermal / Impact Printer will print bill on the spot and server

side calculated bills will be delivered to consumer. All billing data calculated at GUVNL

Common Central Server is required to be transferred to company’s e-Urja billing server

in real time without manual intervention in required format.

The company presently intends to invite tenders for spot billing using above technology

for carrying out 100% billing at the ____ sub-divisions indicated in Annexure-III.

The list of ____ Sub-Divisions of the company is indicated in the name of Division

Office, Average number of consumers to be billed monthly and mode of billing (monthly

/ bimonthly) followed is also indicated against respective sub-division in Annexure-III.

It may be noted that the term of the contract period shall be initially for a period of

one year the same can be extended for a further period of one year on satisfactory

completion / performance of work at the discretion of DGVCL. Further, the list of sub-

divisions indicated in Schedule B is only indicative. DGVCL reserves the right to

increase / decrease the number of sub-divisions as per Schedule B ( Price Bid ) where

100% billing through outsourcing is required to be carried out which may please be

noted and the same will be binding on the bidder as per the terms and conditions of

1) Qualifying Requirement of the Bidder:

i) The Bidder shall have an experience, with Android Mobile Device or any other

GPRS based PDA (Personal Digital Assistant) of metering and billing work of any

such type of metering utility like Power / Gas / Water / Telecommunications in

any Government / PSU / Public Limited Company.

ii) Such experience should be at least *_________ consumers per month and for at

least 6 months continuously in last 24 months i.e. from 01.04.2022 to

31.03.2024. (* --- approximately 40% of avg. monthly billed consumers of

iii) The bidder has to submit copy of experience certificate stating satisfactory

completion of order from the utility.

Signature of Contractor Page 11 of

iv) The bidder should not be black-listed / ceased by any company or subsidiary

company of GUVNL or any PSU. The bidder in whose respect the work order has

been terminated by DGVCL in the past due to non-satisfactory performance of

work will be automatically disqualified. Undertaking to this effect is required to

be attached with the Technical Bid as per ANNEXURE-IV of tender.

v) The Annual Turnover / Income of the firm/ individual/ Company, etc should not

be less than Rs. (30% of estimated cost of tender) in any one of the last three

financial years i.e. F.Y 2022-23 & 2023-24 & 2024-25. The Certificate has to be

attached with the tender duly certified by Chartered Accountant.

vi) Bidders shall have to give successful live demo in real time mode using GUVNL

Central Server and Client Application having functionalities in DGVCL area or

other utility functionality having near similar scope as defined in this tender of

DGVCL before opening of the Price bid. The Price bid of only those bidders shall

be opened who will give successful live demo on the above lines to the

satisfaction of DGVCL.

vii) The offer of the Bidders not satisfying any of the above criteria are to be

rejected. The Bidder should possess the entire qualifying requirement

mentioned above. The Bidder shall not be allowed to form consortium to meet

the qualifying requirement.

viii) The agency has to use Application and Server located at GUVNL Data center.

The agencies shall be given access to the Central Server and Software of

DGVCL / GUVNL after ensuring all security concerns. The successful bidder shall

furnish undertaking that he will not utilize data of DGVCL for any other purpose

nor he shall share the DGVCL data with any other entity.

ix) The Bidder shall quote rates against the sub divisions specified as per the

Schedule –B for 100 % billing and accordingly quote the prices against such sub-

divisions in the Price Bid format given as per the Schedule – B (TO BE

SUBMITTED ONLINE ONLY). Bidder should give undertaking confirming

that he has quoted price for Sisodra sub-division as per the prescribed

format (Annexure – VII) and this should be attached with the Technical

x) Apart from above condition, bidder has to fulfill all the conditions mentioned in

Schedule –C & D and at any page of tender.

2) SCOPE OF WORK:

The Scope of work will include following:

1. The agency should carry out the meter-reading and billing as per GERC tariff and

Electricity Duty rules through meter-reading instruments – Android Mobile devices

(PDA) having facility of camera with Bluetooth connection and Bluetooth Thermal /

Impact printer.

2. The spot billing work is to be carried out as per existing route code data. If any

correction is required, same may be done with the approval of Engineer-in-charge of

3. If any consumer (not found in DGVCL records) is found using power and billing is

not done, the bidder has to identify such consumers connected in the system and

bring it to the notice of concerned Deputy Engineer of sub division in writing. If non-

billing cases are detected by the DGVCL authority after completion of one particular

Signature of Contractor Page 12 of

billing cycle, a penalty of 5 % of the assessment shall be charged to the meter-

reading agency.

4. The spot billing work is to be completed in schedule billing program given by the

concerned sub-division office. No change is permitted without prior approval. The

bidder will engage manpower to visit all the consumer premises of assigned area

with Android Mobile devices (PDA) with Bluetooth connection and Bluetooth Thermal

/ Impact printer. The deployment of the manpower will be according to quantum of

work and in coordination with Engineer-in-charge of the sub-division or the division

office. Electricity Bill & meter reading program will be provided by DGVCL and

shorting and binding of bill book are part of bidder’s scope.

5. Representative of bidder will issue bills generated by using Android Mobile devices

(PDA) with Bluetooth connection and Bluetooth Thermal / Impact printer on the spot

after taking the meter-reading. Bills will be printed on rolls of 55mm width

approximately and 65 GSM to 75 GSM good quality milky-white paper (First Quality

A-Grade). The rolls will be provided by the bidder. All prepared bills must be signed

by the concerned meter-reader with his name. The sample of rolls is to be

submitted along with the Technical Bid.

6. Bill printed by such terminals will be attached to pre-printed bills forms supplied by

DGVCL. In future DGVCL may discontinue these pre-printed bills and ask the bidder

to print full detailed bill using 40 characters thermal / impact printer for spot billing.

7. Representative of successful agency will enter all abnormalities found at consumers

premises into the system ( GPRS Meter Status & Meter position report) e.g. Broken

meter seal, Broken MMB Seal, any loose wires, stopped meter, etc. Details of such

abnormalities will be provided by DGVCL.

8. The successful bidder is required to provide tools to generate information / reports /

MIS as per requirement of DGVCL e.g.

(a) Large variation in consumer consumption i.e. more/less than 30% of average

consumption of last three months.

(b) Any form of tampering’s or irregularities detail wise.

(c) Discrepancies in usage, purpose and tariff amendments.

9. Bill deletion restriction: Once the bill is issued by the agency, they are not

empowered to delete/revise the bill. In case if any such instance of correction of bill

after issue is detected, then the DGVCL has right to terminate the contract without

assigning any reason with one month notice. Any complaint relating to billing will

be handled by DGVCL.

10. The quantity mentioned in Schedule –B is approximate. The payment will be made

as per the actual work carried out.

3) Bidding Process

The Bidder shall quote rates against the Sisodra sub division specified as per

the Schedule –B for 100 % billing and accordingly quote the prices against such

Signature of Contractor Page 13 of

sub-divisions in the Price Bid format given as per the Schedule – B ( TO BE

SUBMITTED ONLINE ONLY).

Bids are invited in two parts, viz.

(A) Technical Bid (TO BE SUBMITTED ONLINE ONLY).

(B) Price Bid (TO BE SUBMITTED ONLINE ONLY).

Technical Bid should contain following:-

1. Experience certificate of bidder & Performance report from order issuing

authority of firms / clients. (Refer Qualifying criteria no. 1/i of Note to Schedule-

2. Documents in support of Turnover criteria ( Refer Qualifying Criteria no.1/V of

Note to Schedule-A )

3. Details of Android Mobile devices (PDA) and Bluetooth Thermal / Impact printer

available with the bidder (Numbers, make, etc.). The same should be equipped

with GPRS/Internet and GPS enabled and should have enough battery to carry

out allocated billing of the day.

4. Proposed methodology to carry out this work of spot billing.

5. Sample of past bill printing format of earlier works carried out by bidder

6. Samples of paper rolls and printouts from Android Mobile Device(PDA) and

Bluetooth Thermal / Impact printer.

7. Duly signed & stamped Schedule –A, Notes to Schedule – A, Unpriced Schedule –

B, Schedule – C, Schedule – D, Annexure- II, III, IV & V

8. Details of Supervisor/Persons engaged i.e. deployment, Quality & qualification,

their mode of payment, their accountability/Responsibility, Facility to be provided

to them etc. (Refer Condition no. 6 of Note to Schedule-A).

9. As per note to Schedule –A, (PF no, ESI no. Insurance Cover for the employees

proposed to be deployed in assignment)

10. Duly signed and stamped undertaking for quoting rates of Sisodra sub-division

of at least one group in the prescribed format attached as Annexure-VII.

TERMS AND CONDITION:

The tenderers should thoroughly read all the following clauses before submitting

their tender. The original copy of the Tender documents including Schedule –A,

Notes to Schedule – A, Unpriced Schedule – B, Schedule – C, Schedule – D,

Annexure-II, III, IV, V & VII duly signed, stamped with company’s seal must be

submitted online along with the bid.

i) PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated

on firm price end cost basis i.e. including all taxes, unless otherwise mentioned

in the tender documents. The tenderers however will have to give the detailed

break-up of the end cost. If more than one tenderer is to be considered for

placement of order, they will have to match their end cost with L-1 end cost,

Signature of Contractor Page 14 of

which is technically acceptable. If DGVCL feels that there is lack of serious

competition or any other reasons, DGVCL may negotiate with the L-1 bidder or

re-invite the tender. DGVCL’s decision shall be final and binding on all the

ii) IMPORTANT:-

The technical bid should be submitted online along with details of online paid

EMD + tender fees before due Date as specified in the tender notice. Tenders

sent through courier / submitted in person / by e-mail etc. shall not be

accepted and are liable to be rejected out rightly.

Please note, that any bid, technical bid and Telegraphic or short offers / bids

received after the due date and time will not be accepted and the offer will be

ignored out rightly. NO LATE TENDER / DELAYED TENDER SHALL BE

4) VALIDITY OF THE OFFERS:

The offer will have to be kept valid for a period of 180 days from the date of

opening of technical bids. In case finalization of the tender is likely to be delayed,

the tenderer will be asked to extend the same without change in the prices or

any terms and condition of the offer. If any change is made during the original or

extended validity period, the offer will be liable for outright rejection without

entering in to further correspondence in this regard and no reference will also be

i) All manpower deployed by the bidder should be suitably qualified and trained for

the job intended to be performed by them. Bio data of manpower with copy of

aadhar card or any Govt. ID card with residential proof, education qualification is

to be submitted by bidder before execution of work and if any changes in

manpower bidder have to submit on letter head with above mentioned

ii) The manpower should be conversant with local language “Gujarati” in addition,

they should have working knowledge of English, Hindi, so as to interact with

iii) The deputed manpower should be extremely polite with consumers and should

be able to address consumer grievances about bills issued.

iv) The bidder shall provide the Id cards to the personnel deployed by him/her

stating addresses of locations of DGVCL.

v) DGVCL will carry out independent checks, as required.

vi) Sufficient number of co-coordinators will have to be employed by the agency to

ensure smooth working with different offices.

vii) The integrity of manpower employed should not be doubtful.

Prices quoted shall be FIRM and on F.O.R Destination Basis. However, the

Tendered should indicate in the Schedule-B.

Signature of Contractor Page 15 of

8) STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to

DGVCL’s account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to DGVCL

9) SECURITY DEPOSIT:

The contractor shall be paid Security Deposit within 10 days of receipt of LOI/LOA

from the DGVCL, the successful bidder, to whom the work is awarded, shall be

required to furnish a security deposit for an amount equal to 5% (Five percent) of

the total contract price towards successful performance of the contract in

accordance with the terms and conditions specified therein. The security deposit

amount will be paid in form of Demand Draft payable at Navsari or Bank Guarantee

from Nationalized Bank or as per GOG GR No. FD/MSM/e-file/4/2023/0057/D.M.O.

dtd.21.04.2023 with validity of at least 01 Year along with Claim period of

Months. No interest will be paid in the Security Deposit. The amount of EMD of the

successfully bidder will be returned on submission of S.D. The work order will be

issued only after receipt of S.D.

10) PAYMENT TERMS:

Payment will be done on monthly basis. Successful Bidder will submit bill to the

Engineer-In-charge of the sub-division at the end of a month for work carried out

during the month. Bill will be checked by Engineer-In-charge of concerned sub-

division and processed for payment as per procedures of DGVCL. Along with the

invoice, following documents are required to be attached:-

i) Copy of meter-reading and billing program allotted by sub-division before

starting of monthly billing.

ii) Date wise billing output against the allotted date wise program by sub-division.

iii) Statement showing details of late billing more than one day along with

assessment involved and nos. of days delayed against each case i.e. consumer

wise details of late billing is required to be attached if any.

iv) Certificate from the concerned HR head of the division office regarding

statutory deductions made from the salary of the personnel deployed by the

agency and deposit of the same to the respective statutory authorities for the

previous month.

v) In case of conversion of meter to smart meter the rate of bills issued to

Consumers is also to be converted.

The payment against the invoice shall be released within 30 days from the receipt

of bill/invoice after verification, checking and certification of sub-division and

deducting the penalty and recoveries if any.

1. Penalty will be charged for delay in billing Program as under:

(a) Any delay beyond two days in billing program (cycle-wise and consumer-wise

based on daily bill book basis) will be penalized.

Signature of Contractor Page 16 of

(b) Penalty will be calculated based on assessment of the area for which billing is

delayed beyond two day and calculated by formula as under:

Penalty = 0.001 x Delay in Days x {Previous assessment of the same billing

cycle of the area affected}

As per example: If one area of billing is delayed by five days and the

Assessment of the area is about Rs. 4,00,000/-, the penalty will be as under:

Penalty = 0.001 x 3 Days (Five Days – two Days) x 4,00,000/- = Rs. 1200/-

2. Any irregularities observed in billing by your representative will be treated

seriously. All such incidences will be dealt as under:

a. Any irregularities (Incorrect calculation billing / incorrect rate application etc.)

observed in bills issued by a representative / employee will be treated

seriously. In case of such irregularities, a token of Rs. 100/- will be

recovered for each such bill where a need to issue a revised bill arises.

b. If consumer is using power supply, but due to stop meter, unit consumption

is not recorded in the meter and the meter reader issues ‘0’ consumption bill

instead of average bill, in such cases of irregularity, if detected with proof by

the DGVCL authority, a token penalty of Rs. 250/- per case shall be

recovered from the meter reading agency.

c. If in case the consumer using power supply and there is recorded unit

consumption, but the meter reader issues ‘0’ consumption bill without

reaching the consumer’s destination and not handed over to the consumer at

site (OR) even in case the meter installed at the premises of the consumer is

easily accessible to the meter reader, but the meter reader issues ‘L’ status

bill – in such cases of irregularity, if detected with proof by the DGVCL

authority, a token penalty of Rs.250/- per case shall be recovered from

the meter reading agency. If such irregularities are more than 1% to total

consumers billed in the same month, then the penalty will be 1% of billed

amount of the billing cycle or in lump-sum amount of Rs.20,000/- whichever

is more. If such irregularity resulting in highest penalty is reported

repeatedly for three months during the period of work order, the work order

is liable to be terminated and stop dealing notice for two years in DGVCL will

d. If non-billing cases are detected by the DGVCL authority after completion of

one particular billing cycle, a penalty of 5 % of the such assessment shall be

charged on the meter-reading agency as mentioned in Point no. 3 in scope of

e. If any case is noticed by DGVCL of accumulation of energy consumption in

meter and in such case if the earlier bills are found less issued, then 25% of

accumulated consumption bill will be charged as penalty to the bidder.

f. If any authorized representative / employee of agency is involved in

connivance with the consumers / indulged in mal-practice like reversal of

meter, bypassing of meter etc., penalty of Rs. 3,00,000/- will be levied for

each such case as a token penalty. The above penalty is over and above the

losses to the DGVCL, which is to be recovered from the concerned agency

including legal action.

g. The person to be engaged /employed by the bidder for billing Work shall

have knowledge of local language and having experience of carrying out

similar type billing work. Further, it should be ensured that the person should

not be involved in electricity theft in past. Such persons should not be

Signature of Contractor Page 17 of

engaged. The Performa of bio-data is to be attached with work order and

approval of Engineer-In-charge would be compulsorily obtained before

engaging/employing a person for the billing work. The bio-data copy will be

kept at concerned S/dn of DGVCL as a record of employee. Frequent change

of employee is to be avoided. The employee / person engaged by you should

always be with official I-card issued by the agency, while on duty & should be

hung around his/her neck in such a way that it is easily visible.

h. The Penalty will also applicable in case if the agency is found carrying out the

billing without Android Mobile Device (PDA). Every such instance will be

penalized at a rate of Rs. 5/- per consumer for which billing is done

without Android Mobile Device. It is the responsibility of the agency to keep

the reserve stock of Android Mobile Device, so that in case of any fault in

Android Mobile Device (PDA), the same can be immediately replaced. If the

billing is not possible with Android Mobile Device because of any reason,

which is attributable to DGVCL, then the penalty will not be applicable.

i. DGVCL will have a right to terminate the services of the bidder without

assigning any reason or change the area of billing in cases where work is not

found satisfactory prima-facie and in such cases DGVCL will have a right to

allot new areas for billing and the same would be binding on the agency.

12) POST TENDER CORRESPONDENCE/ENQUIRIES:

Any correspondence or inquiry subsequent to opening of technical and commercial

bids is not desirable. If the same is indulged into, it will be considered for

disqualifying the tender. The tenderer will be required to abstain from pursuing /

canvassing the matter, directly or indirectly with any officer of DGVCL, as otherwise

the same would also amount to disqualification of the tender.

13) Any changes required in bill during meter reading like tariff/Tax/Duty/detail of

consumer etc. should be informed on priority basis whenever required to the sub-

division office.

14) DGVCL will have the option to change the billing cycle from bi-monthly to

monthly or vice-versa as and when required.

15) As and when 100% smart meter will be installed in Sisodra sub division, Meter

reading work will be stop without further notice excluding bill distribution / spot hand

delivery at door step to consumer for Cy 8 only. For first bill of cy8 bill distribution /

delivery mobile number collection of consumer is compulsory. As and when 100%

smart meter will be installed in Sisodra sub division, bill distribution will be stop

without further notice if required by DGVCL.

16) CONTRACT PERIOD:

The term shall be initially be for a period of One years and can be

extended for further period of One years on satisfactory completion /

performance of work at the sole discretion of DGVCL. However, DGVCL

also reserves the right to cancel the contract for Sisodra sub-division as

per requirement, by giving one month notice.

17) COMPLIANCE OF LAW:

Signature of Contractor Page 18 of

The successful bidder will certify that he has complied with provision of industrial &

labour Laws including PF Act; ESI Act etc. as may be applicable and submit the

relevant documents while submitting monthly bills to the sub-division. The special

terms and conditions as per Schedule ‘C’ and General terms and conditions of

contract as per Schedule ‘D’ needs to be complied by the agency.

DGVCL shall entitle to recover full amount from contractor for expenses incurred on

account of compliance of any statutory provision or breach of contract.

18) FORCE MAJEURE:

Force Majeure means any circumstances beyond the control including:

(a) War and other hostilities, (whether war be declared or not), invasion, act of

foreign enemies, mobilization, requisition or embargo.

(b) Ionizing radiation or contamination by radioactivity from any nuclear fuel or

from any nuclear waste from the combustion of nuclear fuel, radioactive toxic

explosive nuclear assembly or nuclear components thereof.

(c) Rebellion, revolution, insurrection, military or usurped power and civil war;

(d) Riot, commotion or disorder, except where solely restricted to employees of the

(e) Neither party shall be considered to be in default nor in breach of his obligation

under the contract to the extent was that performance of such obligations

prevented by any circumstances of force Majeure that arise after the date of

the notification of award.

(f) If either party considers that any circumstances of force Majeure have occurred

which may affect performance of his obligations he shall promptly notify the

(g) Upon the occurrence of any circumstances of force Majeure the bidder shall

endeavor to continue to perform his obligations under the contract so far as

reasonably practicable. The bidder shall notify the Engineer-In-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which is not prevented by force Majeure. The bidder shall not

take any such steps unless directed so to do by the Engineer-In-Charge.

(h) If circumstances of force Majeure have occurred and shall continue for a period

of 180 days, notwithstanding, the bidder may be reason thereof, having

granted an extension of time for completion of the works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the contract. If at

the expiry of the period of 30 days force Majeure shall still continue, the

contract shall terminate.

19) EVENT OF DEFAULT & CONSEQUENCES:

(a) If the bidder is not executing the works in accordance with the contract or is

neglecting to perform his obligations, there under, as seriously, to affect the

program for carrying out of the works, the Engineer-In-Charge may give notice

to the bidder requiring him to make good such failure or neglect.

(b) If the bidder :

(i) Has failed to comply within a reasonable time.

(ii) Assigns the contract or subcontracts the whole of the works without the

Engineer-In-Charge’s written consent, or

Signature of Contractor Page 19 of

(iii) Becomes bankrupt insolvent, has a receiving order made against him or

compounds with his creditors, or carries on business under a receiver,

trustee or manager for the benefit of his creditors or goes into liquidation.

(c) The employer shall, as soon as possible after such termination, certify the

Value of the works and all sum then due to bidder as at the date of

(d) The Engineer-in-Charge shall not be liable to make any further payment to the

bidder until the works have been completed. When the works are so

completed, the employer shall be entitled to recover from the bidder extra

cost, if any, of completing the work allowing for any sum due to the bidder.

If there is no such extra cost, the Engineer-In-Charge shall pay any balance

due to the bidder.

(e) The bidder’s liabilities shall immediately cease when the employer expels him

from the site without prejudice to any liabilities there under that may have

already accrued.

(f) In event that the bidder fails to complete the billing cycle, as per schedule

given by DGVCL, for more than 10 days frequently (more than three times in a

span of six months), then the contract would be liable for termination by the

Engineer-in-charge and the bidder shall be put in to “No deal with DGVCL” for

period of minimum two years from the date of order of no deal.

(g) If the bidder is not able to complete the work order / part of the work order for

any reason and the work order is forced to be closed prematurely by the

Engineer-in-charge, the bidder shall be put in to “No deal with DGVCL” for

period of minimum two years from the date of order of no deal.

20) SETTLEMENT OF DISPUTES:

(a) Any disputes or differences arising out of or in connection with the contract

shall, to the extent possible, settled amicably between the parties.

(b) If any dispute or difference of any kind whatsoever shall arise between the

DGVCL and the bidder during the performance of the works whether during

the progress for the work or after its completion or whether before or after the

termination, abandonment or breach of the contract, it shall, in the first place,

be referred to and settled by the empowered officer to be appointed by the

DGVCL, who within a period of Thirty (30) days after being requested by either

party to do so , shall give written notice of his decision to the DGVCL and the

(c) Unless as hereinafter provided, such decision in respect of any matter so

referred shall be final and binding upon the parties until the completion of the

works and shall forthwith be given effect to by the bidder who shall proceed

with the works with all due diligence, whether he or the Engineer-In-charge

required arbitration as hereinafter provided or not.

(d) If after the Empowered officer has given written notice of his decision to the

parties, and no claim to arbitration has been communicated to him by either

Signature of Contractor Page 20 of

party within thirty (30) days from the receipt of such notice, the said decision

shall become final and binding on the parties.

(e) In the event of the Empowered officer failing to notify his decision as aforesaid

within thirty (30) days after being requested aforesaid, or in the event of either

the owner or the bidder being dissatisfied with any such decision, or within

thirty (30) days after the expiry of the first mentioned period of Thirty (30)

days, as the case may be, either party may require that the matter in dispute

be referred to arbitration as hereinafter provided.

(f) JURISDICTION: All above conditions are subject to jurisdiction at Navsari.

21) ARBITRATION

All matters, question, disputes, differences and / or claims arising out of and / or

concerning and / or in connection and / or in consequences or relating to this

contract whether or not obligation of either of both parties under this contract be

subsisting at the time of such dispute and whether or not this contract has been

terminated or purported to be terminated or completed, shall be referred to the

Arbitrator nominated by the CEO & SE (O&M) of the Valsad Circle which will be

binding on the Agency. The award of the arbitrator shall be final.

As per company rules, contractor will have to enter into an work contract agreement on

notarized Stamp Paper of Rs. 300.00 with the company in prescribed format before

execution of work. The cost of stamp fees shall be borne by the Successful Tenderer.

23) INDEMNITY BOND:

The Tenderer will have to execute an Indemnity Bond on notarized Stamp paper of Rs.

300.00 at his cost before commencement of order stating that for any accidents or

damages to the contractor's staff / equipment’s or any other persons/vehicle due to

non-observance of safety measures, DGVCL shall not be responsible.

24) DETAILS OF SUB-DIVISIONS :

The details of sub-divisions along with the approximate number of consumers

required to be billed monthly / bimonthly for carrying out 100% billing are indicated

in statement attached as ANNEXURE-III & the Price Bid format is indicated in

Signature of Contractor Page 21 of

GENERAL RULES AND DIRECTIONS FOR

THE GUIDENCE OF CONTRACTOR

(APPLICABLE FOR WORKS CONTRACT)

Notwithstanding anything contained to the contrary in the specification or tenders in

subsequent exchange of correspondence, the conditions of contract shall be binding on the

contractor and any change or variations expressed or implied, however made in the said

conditions shall not be valid or operative unless expressly sanctioned by the DGVCL. The

contractor shall be deemed to have fully informed himself and to have special knowledge of the

provisions of the conditions of contract herein contained.

1. All works proposed to be executed by the contract shall be noticed in one of the English and

one of the vernacular local daily newspapers, stating the work to be carried of as well as the

date of submitting and opening tenders and time allotted in carrying out the work. also the

amount of earnest money to be deposited with the tender and the security deposit to be

deposited by the successful tenderer and the percentage, if any, to be deducted from bills.

1. The tenderers and receipts for payments made on account of any work, when executed

by a firm should be signed by all the partners except where the contractors are

described in their tender as a firm, in which case the receipt shall be signed in the name

of firm including the partners or some other person having authority to do so.

1. The tenderer at shall fill up the usual form stating at what percentage above or below

rates specified, he is willing to undertake the work. Only one rate or such percentage on

all the estimated rates or schedule rates shall be mentioned.

2. Tenderer which propose any alternation in the work specified in the form in invitation to

tender or in the time allowed for carrying out the works or which contain any other

conditions of any sort, will be liable to rejection.

3. No single tender shall include more than one work, but contractors who wish to tender,

for two or more works, shall submit a separate tender for each work. Tender shall have

the name and the number of the works, of which they pertain, be super scribed on the

4. The Engineer-in-charge or his duly authorized assistant will open tenders in the

presence of any intending contractors who may be present at the time and will enter the

amount of the several tenders in a comparative statement in a suitable form. In the

event of a tender being accepted, the contractor shall there upon, for the purpose of

identification, sign copies of the specifications and other documents. In the event of

tender being rejected, the officer (Engineer-in-charge) shall authorize the paying officer

concerned to refund the amount of the earnest money deposited to the contractor

making the tender on his giving a receipt for the return of the money.

5. The officer, competent to dispose off the tenders, shall have the right of rejecting all or

any of the tenders, without assigning any reasons thereof.

Signature of Contractor Page 22 of

6. No receipt for any payment alleged to have been made by contractor in regard to any

matter relating to tender of the contract shall be valid of binding on the DGVCL unless it

is signed by the Engineer-in-charge.

7. The memorandum of work to be tendered for and the schedule of materials to be

supplied by the Dakshin Gujarat Vij Company Limited and their rates shall be filled in

and completed by the office of the Engineer-in-charge before the tender form is issued if

a form issued, to an intending tenderer has not been so filled in and uncompleted he

shall request the said office to have this done, before the completes and delivery his

8. All works shall be measured, meet by standard measure and according to rules are

custom and usual in the use in the Dakshin Gujarat Vij Company Limited, and no

proposal to adopt alternative method will be accepted, the Engineer-in-charge decision

as to what is “the usual method in use in the Dakshin Gujarat Vij Company Limited”

shall be final.

9. The rate of this contract is firm till overall completion of the contract as well as existing

period if any and no any price escalation will be entrained. The contractor has to

continue this work if required by DGVCL at the same rate, terms and condition for

further 6(Six) months or till finalization of new tender whichever is earlier.

10. Every contractor shall, except the registered contractor on the approved list of the

DGVCL, produced, along with the tender a solvency certificate amounting 20% of

estimated cost from the collector of the District within which he resides, or a banker’s

certificate of his financial stability, if he fails to produce such a certificate his tender will

not be considered.

11. All corrections and addition or pasted slips should be initialed Tenderer shall be deemed

to have full knowledge of relevant documents, site conditions etc. whether inspected or

16. Submissions of tender by a contractor implies that he has read the instructions and

condition of contract herein contained and has made himself aware of the scopes and

specifications of the work to be done and conditions and rates at which stores materials

etc. will be issued to him and local conditions and other factors bearing on the execution

16. Under no circumstances shall any contractor be entitled to claim enhanced rates for any

item of contract without prior sanction of the competent authority.

17. These rules and directions shall form part of the contract.

Signature of Contractor Page 23 of

GENERAL CONDITIONS OF CONTRACT

1. Definitions:

(a) The Contract means the documents forming the tender and acceptance thereof, together

with the documents referred to therein or individual work order in the case of term contract,

including these conditions, schedules and / or additional conditions attached to the form of

tender or individual work, order, rate schedule, the specifications and the drawings and all

these documents as applicable taken together shall be deemed to form the contract.

(a) The “Tender Document” means the form of tender, the applicable schedules and/or

additional conditions and the specifications and/ro drawings as issued to the contractors for

the purpose preparing tender.

(b) The expression “works” or “work” when used in the conditions of contract shall, unless

there be something in the subject or context repugnant to such construction means, the

works or the work contracted to be executed under or in virtue of the contract whether

original or altered.

(c) The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors

and permitted assignee’s.

(d) “DGVCL” means the Dakshin Gujarat Vij Company Limited and the “Accepting Officer”

means the officer who is authorized to sign and signs the contract on behalf of the “DGVCL.”

(e) The letter “EE” means Executive Engineer who in the case of measurement and lump sum

contract, direct the contractor and the letters “SE” means Superintending Engineer” and

“C.E.” means Chief Engineer who administers and in the case of the term contracts directs

(f) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the

prices accepted in the tender and/or the contract rate as payable to the contractor for the

full and entire executing and completion of works.

(j) “The date of completion” is the date or dates of completion of the work or any part of the

works set out or ascertained in accordance with the individual work orders and the tender

documents or any subsequent agreed amendments thereto.

2. Security Deposit

The contractor shall, within 10 days of the issue of Letter Of Intent, pay 5 % of contract

value as Security Deposit. Demand Draft or Bank Guarantee from Nationalized bank in lieu

of cash towards Security Deposit will be accepted. All damages, costs, charges, expenses and

other sums which may be or may become due or payable by the contractor to the DGVCL under

the terms of the contract may be deducted from the cash in the proceeds of sale of the

Securities/Bank Guarantee to deposited (which the officer or person to whom the same may be

endorsed as aforesaid is hereby authorized to sell / to encash for that purpose) or from the

interest of any such securities of from any sums due or which may become due to the

contractor by the DGVCL or from the whole or the balance unpaid as aforesaid of the encash

securities so deposited being repaid or transferred and returned as may be to contractor after

the date on which the final bill is paid or after the expiry of the date up to which the contractor

has to maintain the work in good order whichever is later. SD will be released after 06 (Six)

months of satisfactory completion of work.

3. Extension of Time Limit

A) If the contractor shall desire an extension of the time limit for completion of the work on the

ground of his having been unavoidably hinder in it’s execution or on any other ground, he

shall apply in writing to the Executive Engineer and the Executive Engineer may, if in his

Signature of Contractor Page 24 of

opinion there are reasonable grounds for granting extension, recommend such extension as

he may think necessary or proper. The decision of the competent authority in this regard

shall be final and binding to the contractor. Any delay attributed to DGVCL shall be

compensated only by way of extending the limit.

B) The time limit for the work shall be extended in the proportion that the increase in its cost

occasioned by alterations or additions bears to the cost of the original contract work and the

certificate of the Engineer-in-charge as to such proportions shall be conclusive.

R.A. Bills shall be submitted by the contractor each month on or before 10th of each month, for

all works, executed in the previous month and the Engineer-in-charge will verify the same

within 15 days from the presentation of the bills and payment to the contractor shall be made

by A/C payee cheque / RTGS/NEFT within 30 days from the date of submission of bills by the

DGVCL reserves its right to appoint Third Party Inspection Agency for quality Assurance. If

DGVCL appoints Third Party Inspection agency, then the contractor’s bill shall get certified for

quality & quantity by the T.P.I agency. The payment to the contractor shall be made only after

certification by T.P.I. agency. The contractor will produce all test certificates along with the

5. Time Limit for Compensation Claims

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation from

DGVCL on any account unless the contractor has claimed in writing to the Executive Engineer

within one month of the cause thereof.

6. Rescission of Contract and Forfeiture of Deposit.

The contractor shall not assign or sublet, without the written approval of the Engineer-in-charge

and if the contractor assign or sublet his contract, or attempt to do so or become insolvent or

commence any proceedings to be adjudicated as insolvent or make any composition with

creditors, attempt to do so, the Engineer-in-charge may, by notice in writing rescind the

contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or advantage pecuniary or

otherwise shall either directly or indirectly be given, promised or offered by the contractor or

any of his servants, or agents, or any person to the employee of DGVCL in any way relating to

his office or employment or if any such officers or persons shall become in any way directly or

indirectly interested in the contract, the Executive Engineer may, by 10 days’ notice in writing,

rescind the contract. In the event of a contract being rescinded the Security Deposit of the

contractor shall there upon stand forfeited and be absolutely at the disposal of DGVCL and the

same consequences shall ensure as it the contract has been rescinded under clause 4 thereof

and in addition the contractor shall not be entitled to recover or be paid for any work thereof

actually performed under the contract.

7. Compensation

All sums payable by a contractor by way of compensation under any of these conditions shall be

considered as a reasonable compensation to be applied to the use of DGVCL, without reference

to the actual loss or damage sustained and whether any damage has not been sustained.

8. Change in the constitution of firm to be notified

In the case of tender by partners of a firm, any change in the constitution of firm shall be

forthwith notified by the contractor to the Executive Engineer for his information.

9. Works under direction of Superintending Engineer of the Valsad Circle

All works to be executed under the contract shall be executed under the direction and subject

to the approval of the Superintending Engineer of the Valsad Circle, Engineer-in-charge

for the time being who shall be entitled to direct at what point or points and in what manner

they are to be commenced and from time to time carried on.

Signature of Contractor Page 25 of

10. Labour conditions

You will have to strictly adhere to the labour laws as prescribed by DGVCL or Central / State

Government or Local authorities that may be applicable from time to time of any personnel

deployed or engaged by you or your sub-contractor either directly or indirectly.

You shall be solely responsible for strictly following all the labour laws, industrial laws, Factories

Act, Contract Labour (Regulations and Abolitions) Act, Minimum Wages Act, Payment of Bonus

Act, Payment of Gratuity Act, Provident Fund Act, Workmen Compensation Act and such other

laws which are applicable from time to time, including but not limited to the modification,

amendments or additions which are made to these laws during the period of the contract. You

will be responsible for various levies of State/ Central Government and / or any statutory body.

You will have to comply with labour laws and keep DGVCL indemnified in respect thereof.

You shall be fully responsible for all matters arising out of the performance of the contract and

shall comply at your own expense with all Laws/ Acts / Enactments / Orders / Regulations /

Statutory obligations whatsoever of the Government of India / State Government / Local Self

Government or any statutory Authority during the execution of the above cited work.

I. The contactor shall comply with the labour laws laid as may be current & shall furnish the

returns & information as may be specified from time to time.

I. The contractor shall as far as possible obtain his requirements of labour, skilled &

unskilled from the local areas.

II. The contractor shall pay wages as per the latest circulars applicable at the times for the

minimum wages to be paid to unskilled, semiskilled & skilled labour prescribed by the

Govt. of Gujarat.

III. The DGVCL shall have the authority to remove from the work site any person, who may

be considered unfit or undesirable & no responsibility shall be accepted by the DGVCL for

any delay or extra expense caused towards the completion of the work by such removal.

IV. If Govt. declares a state of scarcity or famine to exist in any village situated within 10 Km.

of the work site then the piece worker or contractor shall employ upon such parts of work,

as are suitable for unskilled labour any person certified by the DGVCL or by any person to

whom the DGVCL has authorized, & shall pay the minimum wages as fixed by the Govt. of

Gujarat in this behalf. Any dispute that may arise in the implementation of the clause the

decision of the Supdt. Engineer (civil) shall be final & binding.

V. The implementation of any & all provisions of this clause in no way entitles the contractor

to claim in this contract.

CEO & SE (O&M),

DGVCL , Circle Office, Valsad.

I/We accept the above conditions…

Contractor’s Representative legible signature: ______________________

Seal of the company

Signature of Contractor Page 26 of

PERFORMA FOR CONTRACT AGREEMENT

Contract Agreement for the work of __________________________(work order No.

____________________Date __________) entered this day of 2025 (Two Thousand

Twenty Five) between M/s. ________________________________________ in the town of

____________________Hereinafter called the “ Contractor” (Which term shall unless excluded

by or repugnant to the subject or context include its successors and permitted assignees) of the

one part and the DGVCL hereinafter called the “Owner” (Which term shall unless excluded by

or repugnant to the subject or context include its successors and assignees) of the other part.

A The Owner being desirous of having provided and executed certain work mentioned,

enumerated or referred to in the Tender Document including Letter inviting Tender,

General Tender Notice, General Conditions of Contract, Special Conditions of Contract,

Specifications, Drawings, Plans, Time Schedule of completion of jobs, Schedule of Rates,

Agreed variations, other documents as called for tender.

B The Contractor has inspected the site and surroundings of the work specified in the

Tender Documents and has satisfied himself by careful examination before submitting

his tender as to the nature of the surface, strata, soil, sub-soil and ground, the from and

nature of Site and local conditions, the quantities, nature and magnitude of the work,

the availability of labour and materials necessary for the execution of work, the means

of access to site, the supply of power and water there to and the accommodation he

may require and has made local and independent enquiry and obtained complete

information as to the matters and things referred to or implied in the Tender Documents

or having any connection therewith and has considered the nature and extent of all

probable and possible situations, delays, hindrances or interference’s to or with the

execution and completion of the work to be carried out under the Contract and has

examined and considered all other matters, conditions and things and probable and

possible contingencies and generally all matters incidental thereto and ancillary thereof

affecting the execution and completion of the work and which might have influenced

him in making his Tender.

C The Tender Documents including the Notice/Letter Inviting Tender. General Conditions

of Contract, special Conditions of Contract, Schedule of Rates, General Obligations,

Specification, Drawings, Plans, Time Schedule of completion of jobs, Letter of

Acceptance of Tender and any Statement of Agreed variations with its enclosures,

copies of which are hereto annexed form part of this Contract though Separately set

out herein and are included in the expression “Contract” wherever herein used.

The Owner accepted the tender of the Contractor for the provision and the execution of the

said work at the rates stated in the Schedule of Quantities of work and finally approved by

Owner therein after called the Schedule of Rates upon the terms and subjects to the

conditions of Contract.

Now this Agreement witness and it is hereby agreed and declared as follows:

Signature of Contractor Page 27 of

1. In consideration of the payment to be made to the Contractor for the work to be

executed by him, the Contractor hereby convenient with the Owner that the contractor

shall and will duly provided execute and complete the said work and shall do and

perform all other acts and things in the Contract mentioned or described or which are to

be implied there from or may be reasonable necessary for the completion of the said

work and at the said times and in the manner and subject to the terms and conditions

or stipulations mentioned in the Contract.

2. In consideration of the due provision, execution and completion of the said work, the

Owner does hereby agree with Contractor that the Owner will pay to the Contractor the

respective amounts for the work actually done by him and approved by the Owner at

the Schedule of Rates and such other sum payable to the Contractor under provision of

contract such payment to be made at such time in such manner as provided for in the

3. In consideration of the due provision, execution and completion of the said work the

Contractor does hereby agree to pay such sums as may be due to the owner for the

services rendered by the Owner to the Contractor such as power supply, water supply

and other as set for in the said Contract and such other sums as may become payable

to the Owner towards the controlled items of consumable materials or towards loss,

damage to the Owner’s equipment, materials, construction plant and machinery, such

payments to be made at such time and in such manner as is provided in the Contract.

It is specifically and distinctly understood and agreed between the Owner and the

Contractor that the Contractor shall have no right, title or interest in the site made available

by the Owner for execution of the work or in the building, structures or work executed on

the said site by the Contractor or in the goods, articles, materials etc. brought on the said

site (unless the same specifically belongs to the Contractor) and the Contractor shall not

have or deemed to have any lieu whatsoever charge for unpaid bills, will not be entitled to

assume or retain possession or control of the site or structure and owner shall have an

absolute and unfitted right to take full possession of site and to remove the Contractor their

servants, agents and materials belonging to the Contractor and lying on the site.

The Contractor shall be allowed to enter upon the site for execution of the work only as the

license simplicity and shall not have any claim, right, title or interest in the site or the

structure erected thereon and Owner shall be entitled to terminate such license at any time

without assigning any reason.

The materials including sand, gravel, stone, loose earth, rock etc. dug up or excavated from

the said site shall unless otherwise expressly agreed under this Contract exclusively belong

to the Owner and the Contractor shall have no right to claim over the same and such

excavation and materials should be disposed of on account of the Owner according to the

instruction and materials should be disposed of on account of the Owner according to the

instruction in writing issued from time to time by the Engineer-in-Charge.

In witness whereof the parties have executed these presents in the day and the year first

Signature of Contractor Page 28 of

Signed and delivered for and Signed and delivered for and

On behalf of Owner On behalf of Contractor.

IN PRESENCE OF TWO WITNESSES

Signature of Contractor Page 29 of