FIRE ALARM SMOKE DETECTOR

Special Eligibility Criteria

1. 1

   1.The OEM must have experience in the Supply, Installation and commissioning of Fire Alarm system with Aspirating type smoke detection system in Central Government/State Government/PSU or any other Government organization/Private firms with 100 Crores turnover as per the following criteria: (i) Single order of at least 35% of estimated tender value; or (ii) Two orders of at least 20% each of estimated tender value; or (iii) Three orders of at least 15% each of estimated tender value. 2. The project(s) as above must have been executed and successfully commissioned with in the last 10 years (from tender opening date) and latest Performance certificate(s) of the same project(s) should be submitted which show that the system is working satisfactory for at least one year from the date of commissioning with clear signature and address of the purchaser/firm using this system where it is installed and commissioned. 3. The certificate(s) shall not older than one year from the date of opening of tender. 4. For the purpose of evaluation of offers for past performance ,Estimated value for the tender for Supply and installation of FIRE ALARM SYSTEM is Rs. 1,64,42,207/-. 5. If authorized dealer of an OEM is participating in tender, then the past performance of OEM will be considered for satisfying the eligibility criteria. Firm has to submit valid tender specific OEM authorization certificate. 6. Any kind of refurbishment/ repair work shall not be considered while evaluation of offers for past performance criteria. Moreover, the supply and installation should have been done in building/ factories, etc, and past supply and installations done in Railway coaches shall not be considered.
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I and class-II Local Suppliers and the vendors who do not qualify to be Class-I and class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted the details of location(s) at which local value addition is made/proposed?
9. 9

   In case of class-II suppliers, have you submitted road map for setting up manufacturing facilities for tendered item along with the offer?
10. 10

    Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
11. 11

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
12. 12

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document
13. 13

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
2. 2

   EARNEST MONEY DEPOSIT (EMD): - (i). Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. (ii). Traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy. (iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with Zonal Railways/Production Units for any of these trade Group 8617 . Firm should submit valid registration certificate for proof

   Document optionalConfirmation required
3. 3

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, " In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re- classification, for a period of three years from the date of such upward change." Insuch cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

   Document optionalConfirmation required
4. 4

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
5. 5

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document.

   Confirmation required
6. 6

   Passing the benefits of ITC: I hereby confirm following: " We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

   Confirmation required
7. 7

   Please submit the details of the location at which the local value addition is being made

   Document requiredConfirmation required
8. 8

   The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

   Document optionalConfirmation required
9. 9

   SCOPE : Please refer scope of work, clause 1.0.0 of attached Technical Specification.

   Document optionalConfirmation required
10. 10

    In the attached document with name of " CALCULATION FOR CAMC CHARGES" , AMC to be read as CAMC (Comprehensive annual maintenance contract) in this entire document.

    Confirmation required
11. 11

    EVALUATION OF OFFERS: Evaluation and inter se ranking shall be based on all inclusive rate of supply, installation, commissioning and CAMC charges put together.

    Confirmation required
12. 12

    Warranty : The Warranty period shall be for a period of 24 months from the date of successful commissioning of the machine/ Tender Specification whichever is higher.

    Confirmation required
13. 13

    BID SECURING DECLARATION: I/we hereby understand and accept that if I/ we withdraw or modify my/ our bids during the period of validity, or if I/ we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender/Tender document, we shall be debarred from exemption of submitting Bid Security/ Earnest Money Deposit and performance security/ Security Deposit for a period of 6 (six) months from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

    Document requiredConfirmation required
14. 14

    Firm should quote separately for 5 years comprehensive annual maintenance contract value year wise after warranty period without fail. break-up of CAMC charges year wise shall be furnished. Evaluation and inter se ranking shall be based on all inclusive rate of supply, installation, commissioning and CAMC charges put together, duly applying the " CALCULATION FOR CAMC CHARGES" (as per sheet attached). However CAMC charge will not be part of purchase order. CAMC charges will be mentioned in remarks column of purchase order. If required, after the end of warranty period user department will enter to CAMC agreement with firm at pre defined CAMC charges which are mentioned in remarks column of purchase order. CAMC IS PART OF SCOPE OF SUPPLY.

    Document optionalConfirmation required
15. 15

    COMMISSIONING TEST: Commissioning of the entire installation shall be done in the presence of the end user and/or its representative. All necessary instrumentation, equipment, materials and labor shall be provided by the Contractor. The Contractor shall record all tests and system calibrations and a copy of these results shall be retained on site in the system Log Book. Please refer clause no.14.1.0 of attached Technical Specification.
16. 16

    LIST OF STORAGE SHEDS OF FURNISHING DEPOT WITH DETAILS ARE FURNISHED IN T H E ANNEXURE-I OF ATTACHED TECHNICAL SPECIFICATION
17. 17

    The sheds are spread across 2 KM inside the furnishing Division Factory premises. The site may be studied before participating in the tender for running the cables from the sheds to the centralized fire monitoring station (i.e. fire Station/Furnishing Division).
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.