Automated Motorized Stage Inverted Metallurgical Microscope with Image Analysis Software

Special Eligibility Criteria

1. 1

   Bidder should be an OEM or authorized representative of the OEM.

   Document optionalConfirmation required
2. 2

   Technical Eligibility Criteria : Technical Eligibility Criteria:Technical Eligibility Criteria shall be applicable as per Corrigendum-I to Technical Specification. Bidders shall strictly comply with the Technical Eligibility Criteria and submit all requisite documentary evidence in support of their eligibility, as specified in the tender document. Failure to furnish any of the required documents or supporting evidence shall render the bid liable for rejection on grounds of non- compliance with the Technical Eligibility Criteria.

   Document requiredConfirmation required
3. 3

   Only Class-I and Class-II Local Suppliers are eligible to bid in the tender as per Order issued by DPIIT vide Order No.P- 45021/ 2/2017-PP(BE-II)-Part(4) Vol.II dated 19.07.2024 and shall be applicable as amended from time to time.

   Document optionalConfirmation required

Check List

1. 1

   Please ensure that you have confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India.
2. 2

   Please ensure that you have kept your offer valid for the validity period as mentioned in NIT header.
3. 3

   Please ensure that you have submitted the details of location[s] at which local value addition is made/proposed.
4. 4

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
5. 5

   Please ensure that you have attached relevant MSE certificate if you claim for benefits and preferential treatment as MSE.
6. 6

   Please ensure that you have furnished HSN Code for quoted item.
7. 7

   Please ensure that you have submitted EMD amount or, required document for claiming EMD exemption.

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT & SECURITY DEPOSIT : EARNEST MONEY DEPOSIT & SECURITY DEPOSIT :EMD and SD is applicable as per Corrigendum Dated: 01.07.2026 to RWF-e-OT Bid doc. SECTION-I, II & IV attached to Tender. 1) Submission of EMD is mandatory subject to exemption mentioned under Section-I of Corrigendum dtd.01.07.2026 to RWF e- OT Bid doc enclosed to the Tender. 2) Security Deposit will be levied @ 5% of contract value.

   Document optionalConfirmation required
2. 2

   Bidders seeking exemption from EMD or Bidders participating in tenders having NIL EMD, need to sign Bid Securing Declaration, otherwise the offer will be summarily rejected. The Bidders shall sign the Bid Securing Declaration electronically as part of IREPS format or alternatively they may sign and upload the Bid Securing Declaration (Format enclosed) along with the offer. (Bid Securing Declaration format to be enclosed alongwith the tender)

   Document optionalConfirmation required
3. 3

   Tenderers shall furnish clause wise compliance against each clause of the technical specification in their offer, failing which the offer will be summarily rejected during technical evaluation.

   Document requiredConfirmation required
4. 4

   Supplier shall furnish their GSTIN No and the HSN Code for the items quoted.

   Document requiredConfirmation required
5. 5

   WARRANTY : Warranty shall be applicable as per clause 10.0 of the specification: The complete system, including all supplied equipment, accessories, software and associated items, shall be covered under warranty for a period of minimum 02 (two) years from the date of issuance of the Final Acceptance Certificate. A maximum period of 02 (two) weeks will be allowed for attending and rectification of faults during the warranty period. Note: Penalty for warranty shall be applicable as per clause 10.4 and 10.5 of specification.

   Document optionalConfirmation required
6. 6

   Preventive Maintenance Services (PMS) : The bidder shall submit a detailed Preventive Maintenance (PM) schedule/plan covering all preventive maintenance activities/services to be carried out during the Warranty Period and the Comprehensive Annual Maintenance Contract (CAMC), including cleaning of the equipment. The details shall be furnished in the formats prescribed under Clause 10.10 and Clause 11.5 of the Technical Specification for the Warranty Period and CAMC, respectively.

   Document requiredConfirmation required
7. 7

   INSTALLATION, COMMISSIONING AND PROVING TESTS : INSTALLATION, COMMISSIONING AND PROVING TESTS (ON TURNKEY BASIS)SHALL BE APPLICABLE AS PER CLAUSE 9.0 OF SPECIFICATION.(1) Joint Inspection- The supplier or their authorized representative shall carry out a Joint Receipt Inspection (JRI) at the Consignee's premises along with the consignee at the time of unpacking of the consignment, to avoid subsequent complaints regarding short shipment/transit damages. The JRI shall be conducted immediately upon receipt of the consignment to avoid delays in installation and commissioning. A Joint Receipt Inspection Report shall be jointly prepared and signed by the consignee and the supplier's representative.(2) The supplier shall have to install and commission the equipment within a period of 30 days from the date of intimation of receipt of equipment at Rail Wheel Factory, Yelahanka (RWF, YNK).(3) In the event of failure to complete installation & commissioning within the stipulated period as outlined in Clause 9.2, a penalty @ 2% of the equipment cost per month (or part thereof) shall be recovered from the supplier's dues, subject to a maximum of 10% of the equipment cost.(4) After successful installation, the equipment shall undergo Proving Out Test at the consignee's works to demonstrate full functional capability.

   Confirmation required
8. 8

   EVALUATION CRITERIA (As per clause 7.0 of specification) : The total evaluated value of the offer for the purpose of inter-se comparison of bids shall be calculated based on the following components - a). Cost of the complete system along with all necessary standard and concomitant accessories with min. 02 years' warranty to make the system fully functional as per tender specification including, but not limited to, cost of erection, installation, commissioning and all other charges incurred for packing, transportation, custom clearance, freight, insurance etc. b). Cost of consumables required for installation, commissioning and initial operation of the equipment for a period of 06 (six) months from the date of successful commissioning. c). Cost of CAMC (Comprehensive AMC) for a period of 05 (five) years after completion of the warranty period, in accordance with Clause 11.0 of this Technical Specification.

   Confirmation required
9. 9

   SUBMISSION OF PERFORMANCE / WARRANTY BANK GUARANTEE: For machinery and Plant items, costly equipment and capital spares, the contractor will have to furnish a Performance/warranty Bank Guarantee for an amount equivalent to SD amount specified in the contract i.e.,5% contract value, to cover their warranty obligations under the contract, valid for warranty period plus (6) six months claim period. Percentage / amount of Warranty Bank Guarantee shall be indicated in the contract.

   Document optionalConfirmation required
10. 10

    COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT (CAMC) : Comprehensive Annual Maintenance Contract (CAMC) shall be applicable as per clause 11.0 of the specification: The bidder shall quote for post warranty Comprehensive Annual Maintenance Contract (CAMC) for a period of 05 (five) years after completion of 02 years of warranty period, on a year-wise basis (Year-1 to Year-5). The quoted CAMC charges shall be inclusive of all spare parts, labour charges, preventive and breakdown maintenance, calibration of the supplied system from an NABL accredited agency, software updates, upgrades and support. Applicable taxes and duties shall be indicated separately. The CAMC shall be comprehensive in nature and shall include all items without any exclusion.

    Confirmation required
11. 11

    Critical Maintenance Spares (As per clause 12.0 of the specification) : The bidder shall quote separately for critical maintenance spares required for ensuring trouble-free operation of the system for a period of minimum fifteen (15) years from the date of commissioning. The prices quoted for such critical spares shall be indicated separately and shall not be considered for commercial evaluation of the bid. The bidder shall ensure the availability and supply support of all critical maintenance spares for a minimum period of 15 years from the date of commissioning of the system. In support of the above, the bidder shall submit an undertaking/declaration from the Original Equipment Manufacturer (OEM), on the OEM's letterhead, confirming availability of spares for the stipulated period, along with the bid.

    Document requiredConfirmation required
12. 12

    Accessories (as per point no. 22 of clause 5.0 of the specification) : The bidder shall provide: a) List of standard and optional accessories. b) All accessories required for complete and safe operation of the system. Note:No essential accessory shall be excluded from the scope of supply.

    Document requiredConfirmation required
13. 13

    Consumables (As per point no.24 of clause 5 of the specification) : The bidder confirms compliance with the consumables requirement as specified under Point 24 of Clause 5.0 of the Technical Specification. (1) The consumables list provided in the specification against each Sample Preparation Equipment is indicative in nature. The bidder shall ensure supply of only those consumables which are technically compatible with and required for the equipment offered. Note: In this regard, the bidder shall submit a detailed list of consumables required for operation of the supplied equipment, along with the unit cost of each consumable. This cost shall not be considered as part of the bid evaluation criteria. (2) An adequate quantity of all essential consumables required for installation, commissioning and initial operation of the equipment up to six (06) months after successful commissioning, considering an average testing load of 15%u201320 samples per day, shall be within the bidder's scope. These consumables shall be supplied either along with the equipment or in a planned phased manner, as deemed appropriate. Note: The cost of such consumables shall be included in the bid and shall be considered for evaluation purposes.

    Document requiredConfirmation required
14. 14

    Concomitant accessories : Concomitant accessories cannot be limited to the predefined list specified under Point 23(ii-C) of Clause 5.0 of the Technical Specification, as the successful bidder shall be responsible for supplying all accessories necessary to ensure the system is complete, fully functional, safe, and operational in accordance with the tender requirements. Note:The cost of such concomitant accessories shall be included in the bid as part of equipment cost and shall be considered for evaluation purposes.

    Document requiredConfirmation required
15. 15

    MAKE IN INDIA POLICY: : (a) The 'Class- I local supplier'/'Class-II local supplier', at the time of tender, bidding or solicitation shall be required to indicate percentage of local content and provide self-certification that the item offered meets the local content requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. (b) The 'Class-I local supplier'/'Class-II local supplier' shall also give details of the location(s) at which the local value addition is made. In case the same is not indicated, the works address of manufacturing in India shall be deemed to be the location at which local value addition is made.

    Document requiredConfirmation required
16. 16

    [i] In case of MSE firm willing to claim the benefits under Public Procurement Policy [Preference to MSE] order 2012, the firm should upload alongwith their offer, the proof of their being MSE registered with the nodal agency. [ii] As per Gazette notification No.S.O.4926[E] dated 18.10.2022 amending notification No.S.O.2119[E] dated 26.06.2020 circulated vide Railway Board letter No. 2020/RS[G]/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re- classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. [iii] Tenderers shall upload Udyam Registration details showing that the enterprise is owned by Scheduled Castes [SC]/ Scheduled Tribes [ST]/ women entrepreneurs to claim the benefit under this sub-classification.

    Document optionalConfirmation required
17. 17

    If you are not a MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise [in percent of order value] with further category breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry ownedby others, women owned MSEs].

    Document optionalConfirmation required
18. 18

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

    Document requiredConfirmation required
19. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy of DPIITs Order No.P- 45021/2/2017-PP[BE-II] Part 4 Vol-II dated 19.07.2024 recirculated vide Railway Boards letter No.2020/RS[G]/779/2/Pt1 [E3322671] dated 20.08.2024 and as applicable as on date of tender opening [Copy of Railway Boards letter dated 20.08.2024 & DPIITs Order dated 19.07.2024 attached].

    Document optionalConfirmation required
20. 20

    The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. In this regard tenderer to certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this vendor/bidder is not from such a country and does not have any specified Transfer of Technology [ToT] from such country or, if from such a country or if having specified Transfer of Technology [ToT] from such country, has been registered with the Competent Authority. I hereby certify that this vendor/bidder fulfills all requirements in this regard and is eligible to be considered . " [Where applicable, evidence of valid registration by the Competent Authority shall be attached]. Note: [1] If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country. [2] If a bidder whose bid is accepted is found to be false, this would be a ground for debarment and further legal action in accordance with law. Copy of Ministry of Finance Order [Public Procurement No 4] No F.7/10/2021- PPD[1] dated 23.02.2023 and OM No.F.7/10/2021-PPD dated 23.02.2023 recirculated vide Railway Boards letter No.2020/RS[L]/779/2[E3330671] dated 15-03-2023 is attached.

    Document requiredConfirmation required
21. 21

    Bidders may please note that Entities of countries which have been identified by the Nodal Ministry / Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

    Confirmation required
22. 22

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements" and if space available is not adequate under these headings, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.
23. 23

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in Purchase Order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the Purchase Order.

    Document requiredConfirmation required
24. 24

    This tender complies with Public Procurement Policy for MSE order 2012 and policies/circulars issued thereof.
25. 25

    Authorised agents/dealers are eligible to participate on behalf of their OEM with Tender specific authorisation certificate as per Para 10.0 of Section I of RWF e-OT Bid doc.

    Document optionalConfirmation required
26. 26

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Price quoted should be FIRM. Offers quoted with any Price Variation Clause will be summarily rejected.