Hiring Of articulated Hydraulic Elevated Platform mounted on Vehicle for (12 Hrs.) with Driver GPS & Fastag Enable for Kalol-Town S Dn

3 Estimated cost 3418578/- (Including GST)

4 Time Limit 24 Months

5 Tender Fees (Non Refundable) (Electronic Rs. 1180 (1000+180,18%GST)

Mode online only RTGS/NEFT)

6 Earnest Money Deposit Rs.40000/-As per Purchase Policy

(Electronic Mode online only No.1142 Date: 06.09.2017

7 Tender Fee and EMD to be paid Name of A/C holder: UGVCL- KALOL

through electronic mode (online) AC NO-01500200000001

only IFSC : BARB0KALOLX

8 Security Deposit (For successful bidder) 05 % of Estimated cost

9 Last date of tender submission Dt.17.7.2026, 18:00 Hrs.

10 Online Preliminary, Technical & Price bid Dt.17.7.2026,18:00 Hrs

i.e. On line (e-tendering) tender/ offer,

Tender Sample, Original Documents

Relevant to tender Fee & EMD submission

last date. (This is mandatory)

11 Date & Time of Opening of Tender Dt.18.7.2026,11:00 Hrs

(Technical Bid)

12 Date & Time of Opening of Tender (Price Dt.18.7.2026,12:00 Hrs (Tentative)

13 Security Amount to be paid through Rs. 10,000/- by RTGS/NEFT TO

electronic mode (online) only KALOL DO to be paid as security

amount if tender to be quoted on

vehicle quotation base.

The bidder has to attach screen short / receipt copy online while filling the bid in nprocure.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

ટે ન્ડર સાથે નીચેના ડોક્યુમેંટ્સ N-codeમાાં PDF FILE બનાવી ઓનલાઇન બબડાણ

Tender for Hiring Of articulated Hydraulic Elevated Platform mounted on Vehicle for

(12 Hrs.) with Driver GPS & Fastag Enable for Kalol-Town S Dn

: :TERMS AND CONDITIONS :

To see the details of Tender, Term and condition kindly refer the main page of

2.) DEFINITION:

If construing these general conditions and the annexed specifications, if

any, the following words shall have the meaning herein assigned to them unless

there is something in the subject or context inconsistent with such construction.

A Company shall mean Uttar Gujarat Vij Company Limited, Company include its

successors and assign.

B “Contractor shall mean the tenderer whose tender is accepted by the hirer and

shall include the tenderer’s legal personal representatives, successors and

permitted assigns.

C “Engineer” shall mean such officer as may be duly appointed from time to time

by the Company to act an Engineer for the purpose of contract, if he is not so

appointed the CE of the Company or his duly authorized representative.

D “Contract” shall mean the agreement, if any to be entered into and include,

subject to the special conditions notified herein, all the documents, by which any

agreement by the contractor to provide to execute, or to carry out the work if

work shall be constituted in or by which the terms of such agreement or any of

them are contained or set-forth specially, including these general conditions any

special conditions attached to or issued with these conditions, the specifications,

be drawings, the invitations of tender(if any) or any other letter or notice or

document upon or with reference to which the tender is made, the tender and

the acceptance thereof and the scheduled price(if any) furnished by the

contractor with the tender.

E “Specification” shall mean the specification annexed to these general conditions

and the schedules thereto (if any).

F “Contract price” shall mean the sum accepted or the sum calculated in

accordance with the prices accepted by or on behalf of the Company.

G “Month” shall mean the calendar month.

H “Approved” shall mean the approval of the C.E. or the person deputed by him or

any particulars or seal as the case may be.

I Tender papers are non transferable.

J “Day” means any day starting at 00.00 hours and ending at 24.00 hours without

break for vehicles to be hired for 24 hours and from 00.00 hours for less than

hours. ( In the case of 12 hrs. considered accordingly)

K Night stay charges:- If the vehicle is called during the day for 15 hours or

more,night stay will be charge (for 12 Hrs vehicles only)

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

3.) EARNEST MONEY DEPOSIT:

Each bid shall be accompanied by EMD amounting to Rs. 40000/- Earnest Money

can be paid through electronic mode RTGS/NEFT/Online, Tenders without

earnest money will not be considered for acceptance.

 Bank Details: for RTGS/NEFT /Online

• Account holder name : UGVCL,

• Name of Bank : Bank of Baroda

• Account Number :

• Branch Name : KALOL-N.G. BRANCH

• Type of Account : Non Operative Account

• IFSC Code : BARB0KALOLX

The E.M.D. of these successful tenderers who do not accept Company’s orders or

of tenderers who withdraw their offer during the stipulated period of validity of

the offers will be liable to be forfeited.

Bulk Payment of various tender IDs not accepted tender ID wise payment to be

credited in the mentioned account number and correct UTR No to be mentioned

else tender may be treated as cancelled.

4.) PERIOD OF CONTRACT:-

The period of the contract shall be for Two year. The period further One Year can

be extended on mutual agreed terms as per same rates, terms and conditions.

However, in case of poor services provided by the contractor, circle head shall be

empowered to terminate the contract after one year.

The Company reserve the right to terminates the contract at any time without

assigning any reasons what so ever by giving fifteen days notice in writing. The

contractor(s) shall not be entitled to any compensation by reasons of such

termination of contractor.

If you fail to execute the order successfully, the order will be got completed

through other agency and if required to pay higher rates, in that case, difference

of rates will be recovered from you.

5.) SCOPE OF CONTRACT:-

Award of a contract to a party shall not by itself entitled it to any exclusive right

to supply any additional number of vehicles against subsequent requirement. The

Company reserves the right to award the work either to single tenders or split up

the same between more than the tenderer.

6.) AREA OR WORK:-

Normally the vehicle shall be required to run within Gujarat. But it shall be

required to move anywhere as per the directions from the Engineer.

7.) GENERAL CONDITIONS:-

The contractor shall be required to supply vehicles directly in accordance with

the specifications laid down in the tender papers. Any vehicles not confirming to

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

the said specifications shall not be accepted.

The vehicle to be offered for hiring shall be in up to date condition including its

tubes, tyres, engine as well as conditions of its outside body. The vehicle to be

offered shall not have been registered before more than three years as on the

date of tender opening. However, in case of a very poor response or to break off

the likely cartel, a relaxation can be granted for one year with the permission of

circle head. However, the officers placing an order should ensure that the

condition of such vehicle is tiptop.

The contractor shall have to produce the following documents completely in all

respect to engineer in-charge the vehicle for verification.

1. Insurance certificate covering period up to date.

2. Registration certificate book (TAXI/MAXI ) with tax paid up to date.

3. Road permit.

4. Contract carriage permit.

5. Vehicle Fitness certificate.

7. Driver’s Driving License and Fitness Certificate

8. Any other documents relevant relating to hiring of vehicles.

9. GPS Fitted Certificate.

10. Valid Fastag Account Certificate.

11. Annexure-A (Declaration in respect of conflict of interest ( on 300 rs stamp

12. For New Vehicle Quotation: - Bidder have to submit latest Quotation of

Authorized dealers.

13. For Hydraulic Elevated Platform mounted on Vehicle:- Bidder have to

submit as per required specification quotation of dealers.

THE CONTRACTOR SHALL MAKE HIS OWN ARRANGEMENT AT HIS COST AT

BOARDING & LODGING OF DRIVERS, AGENTS AND SERVANTS.

THE VEHICLES WHEN IN SERVICE, SHALL HAVE TO BE PARKED AT THE

COMPANY’S PREMISES OR AS NEAR AS THE WORK SITE AS POSSIBLE.

THE CONTRACTOR SHALL ENSURE THAT A REPRESENTATIVE ON HIS BEHALF IS

DEPUTED BY HIM TO KEEP IN TOUCH WITH THE ENGINEER WITH REGARD TO

DETAILING OF VEHICLES, PROVIDING ARRANGEMENTS FOR SUBSTITUTES IN

CASE OF ANY VEHICLE GOING OFF ROAD OR LOOKING AFTER TO GENERAL NEED

OF PLYING OF SHIFT VEHICLE.

The contractor shall also make his own arrangement for refueling, repairs and

maintenance of his vehicle.

Before the vehicles are put on hire, the contractor shall produce the same to

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Engineer for his inspection and verification of R.T.O. documents.

The contractor shall be responsible for any fine or penalty if imposed by any

authority, State or Central authorities, including any local body for any breach,

violation or non- compliance of statutory rules, regulations etc.

The contractor must follow all the rules, regulations and encashment under the

Labour laws relating to engagement of persons by him.

The vehicle once inspected and approved by the Engineer for hire shall not be

changed or substituted by the contractor except on orders from the Engineer or

no becoming defective off road due to accident, breakdown etc. In such an event

the contractor shall give immediate intimation to the Engineer. Whereas changed

or vehicle is likely to last for more than one week prior approval of the Engineer

shall have to be taken.

The speedometers of the vehicles must be maintained within full accuracy and in

working order in all the times. Any defect noticed therein must be rectified at the

earliest in a period not exceeding two days. Till such time, the meter starts

working, the Kms.of journeys for various places shall be decided by the

users/Engineers.

No interest shall be paid by the UGVCL on Security Deposit.

Earnest Money Deposit (EMD) received along with the Tender shall also be

converted into Security Deposit in the event of awarding the contract to a

successful party.

The tender fee paid for purpose of tender paper is non refundable.

The Security Deposit shall be refunded only after completion of the contract or on

its termination. The UGVCL reserves the right to recover any dues, outstanding

against the contractor, from the Security Deposit or towards any loss caused to

the Company owing to neglect of default of the contractor, his servants or agents.

The refund shall be done only on production of no objection certificate of all

concerned officers.

The rates quoted by the Tenderer in the Schedule of Rates must include all

charges of every type such as fuel, taxes, levies, maintenance/repairs, driver of

contractors servant/agents wages etc. Service Tax will be paid as applicable as

per Govt.Rules.

All road tolls/bridge tolls shall be reimbursed on production of proof of payment

along with monthly RA bills.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

The vehicle provided on hire by the contractor shall remain at the disposal of the

Engineer and shall not play for any purpose other than the bonafide purpose of

The vehicles shall commence duty at the Head Quarter of Engineer.

The contractor shall provide standby vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off road.

In case any vehicle remains absent or fails to reports for duty or a vehicle if

provided as a substitute is not in an acceptable condition, the Company shall

recover penalty at the rate hire-in-after specified. And in case of an unacceptable

substituted vehicle any journey covered by it may also be disallowed apart from

recovering penalty as if the vehicle is “absent”.

The Company shall have right to hire vehicle from other agency at the risk and

cost of contractor in case of default.

8.) EXPLANATION:-

Full day absence means absence of a vehicle in all the 3 (Three) shifts starting in

order of morning, evening and night shifts.

In case of any vehicle remains off the road due to major break-

down/accident/mishap or any other reasons beyond human control, penalty shall

be condoned up to a maximum of 48-hours at the discretion of the Engineer. The

contractor may, however, in the meantime make his best efforts to provide a

substitute so as not to allow the work to suffer.

The contractor must ensure that the vehicle is kept /maintained in best and

clean condition.

The contractor shall ensure observance of power discipline by his drivers/agents

of servants engaged in performance of the contract in question. They must not be

indulging in the use of Drink or Drug. They must behave in a polite and courteous

manner with the Company’s employees. In case of any complaint against any

drivers etc., the contractor must change him/them and in case he fails to do so

such of the Driver shall not be accepted on duty and vehicle on which deputed

shall not be accepted on duty and marked absent.

As far as possible, the contractor shall ensure that the Drivers are in proper neat

and clean uniform while on duty.

The contractor shall furnish a list of Driver with their names/designation/Address

and License particulars for record of the Engineer.

Driver shall preferably below the age of 40 years and never above 55 years. The

lodging and boarding of driver shall be born by owner.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

The Driver should be provided with enough money to cover the cost of Diesel,

repairs and incidental expenditure while in journey.

The contractor, his drivers, agents, servants or any other workman engaged in

performance of the contractor must observe safety rules and regulations while

going to work sites/installation should any mischief, take place due to neglect of

safety on paid of any of his workers, the contractor shall be solely liable for all

the consequences.

The vehicle-wise and month-wise log books (in triplicate) in the put on the

Company shall be maintained by the contractor in respect of his vehicles playing

on hire under the contract. All the entries columns must be properly filled

in/completed as soon as any journey is completed and got signed from the user as

well as by the Driver. It shall be the sole responsibility of the contractor to ensure

that log-books are properly completed and signed. Any entry not properly or

legibility recorded or left unsigned or having cuttings/interpolations/over-writing

shall not be taken into consideration and no payments shall be made in respect of

such journeys, unless the certified by the user officer(s).

On close of the month, the contractor shall prefer bills of hire(in triplicate) to the

engineer along with two copies of the log sheets of all hired vehicle (original and

second copies).The checking and verification to each log sheet in following

certificate be enclosed dully signed by the concerned user officer of the vehicle

certified that all the verified and checked and found to have been made in the

interest of the Company’s bonafide work”.

The bill for traveling of the vehicle shall be paid on monthly basis.All efforts shall

be made to pay the bill within 30 days time to time of submission.

The contractor shall indemnity the Company against all suits, actions proceedings

etc., arising out of any claims or demand for breach of any rules, regulations,

defaults etc, on part of the contractor, his agents or servants in the course of

performance of this contract.

The Company shall not be responsible for any loss or damage to the property of

the contractor or any injury or death to him any of his agents or servants during

the course of performance of the contract.

The contractor shall incur his vehicle properly to safeguard against any risk arising

out of accident, fire, theft riots etc.

It shall be the sole responsibility of the contractor to maintain all relevant forms,

registers or record in accordance with the various statures, labour laws,

enactments etc.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

The vehicles are to ply in country areas slushy and notorious areas as per the

requirement of activities. The contractor must, therefore, exercise a strict

supervision in keeping his vehicles road-worthy.

9.) THE VALIDITY OF TENDERS:-

The validity of tenders shall be up to 180 days from the date of opening of

tenders by the Company and they shall be legally bound to honour any

commitment relating to tenders during this period including accepting of work

order and providing vehicles on hire if no order by the Company. In case of non

compliance, EMD will be forfeited apart from taking any other action as may be

considered suitable, under the circumstances.

After tender is accepted, the Engineer shall place a work order on the successful

party to provide a requisite number of vehicles on hire by giving at least

20(Twenty) days time to complete RTO formalities of the vehicles.

The parties submitting tenders must ensure that in the event of their tenders

being accepted. They will have to meet the FULL QUOTA REQUIREMENT OF

VEHICLES for the category or categories for which tenders are submitted. In case

they fail to provide full number of vehicles as per need, it will be considered a

breach or default on part of the party concerned and their EMD forfeited.

The parties quoting rates must carefully read and understand the clauses, terms

and conditions, incorporated herein to avoid any inconvenience later on to this

10.) Contractor’s Liability:-

The contractor/s shall insure all vehicles properly so as to fully safeguard against

any risk arising out of accidents. Fire, theft, riots etc., full liability of any injury,

death, damage or loss of human lives(including Company’s employees traveling in

the vehicles, contractor’s Drivers/Servants. Agents or any other human being)

any other vehicle stationary or mobile and public or private properties will be

contractor’s account.

The contractor shall immunize company’s personnel against any claim arising out

of accidents or misbehavior of the driver. The vehicle shall be kept properly

insured all the time to cover the 3rd party risk and simultaneously immunized

company on account of likely claims from public, police department., etc.

You have to inform office as and when any changes made with the original work

order conditions. Prior approval of competent authority is compulsory.

11.) Computation of Kms .for billing:-

The Company will allow billing of Kms. On the basis of opening readings as soon

on arrival of the vehicle at the Company’s headquarters and as at the time of

departure after completion of duties from the head quarters.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

The rates once offered by the party and accepted by the Company with or

without modification, shall remain unchanged during the contract.

Should there be any statutory increase/decreased in fuel prices by an order of the

Central or State Government and suitable marginal increase/decrease in rates of

hiring will be given by the Company as per the formula given.

The following documents must be enclosed along with the tenders otherwise the

tenders shall not be considered.

1)Number of vehicles owned by the Tenderer for which tenders being submitted

stating their Reg.No., Model, make etc.

2) Photo state copies of RC Books of vehicles, both owned by him and to be

arranged by him For the purpose of hiring out.

3) EARNEST MONEY DEPOSIT(EMD) AMOUNT ACCORDING TO THE TENDER

NOTICE IN THE FORM OF DEMAND DRAFT ON ANY NATIONALIZED BANK DRAWN

IN FAVOUR OF UTTAR GUJARAT VIJ COMPANY LIMITED. KALOL.

4) Schedule-A enclosed to the tender papers, showing the rate of hiring

chargeable by the party. Rate must be quoted in words and figures.

12.) SECURITY DEPOSIT:-

The successful tenders will be required to pay an amount equivalent to 5% of the

value of the order as a Security Deposit for satisfactory performance of the

contract. Such amount will be payable either in Cash/Demand Draft or in the

form of the Bank Guarantee from any Nationalized Bank. The Bank guarantee will

be acceptable only when the amount of Security Deposit exceeds Rs.10,000/00.

Such Bank guarantee will have to be executed as per standard format prescribed

by the Company. Such Bank Guarantee will required to be held valid for full

period of contract. If necessary the contractor may have to renew Bank

The Security Deposit payable is 5% of the contract value out of which 2.5% is to

be paid in cash soon after the work order is issued and the balance in two equal

installments from the first and second bills. The Bank Guarantee of a

Nationalized Bank may be accepted in lieu of cash or Govt. Securities towards

Security Deposit for work contract provided the amount of security deposit

payable exceeds Rs.10,000/-

13.) Experience:-

THE TENDERS SHALL HAVE A MINIMUM EXPERIENCE OF OPERATING SUCH

CONTRACTS WITH OTHER GOVT./SEMI GOVT. AGENCIES. DETAILS OF SUCH

CONTRACTS EXECUTED IN LAST THREE YEARS MUST BE FURNISHED ALONG

WITH THE OFFER. TENDER WITHOUT SUCH DETAILS WILL BE LIABLE TO BE

REJECTED WITHOUT ANY CORRESPONDENCE.

14.) Jurisdiction:-

All disputes relating to proposed contract will be subject to Kalol(NG)

jurisdiction only.

Other terms and conditions:-

The general terms and conditions relating to works, as standardized by the

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Company. But not specifically brought out there in above shall also be made

applicable to the proposed contract and will be binding to the successful

tenderer/SA copy of booklet containing such terms & conditions will be available

for perusal of tenderers, at the office of the authorities issuing this tender.

16.) Contractor’s Undertaking:-

“I/We have carefully read all the terms and conditions contained in these

specifications and am/are agreeable to the same. In token thereof, I/We have

laid our signature and seal hereunder.”

(The tenderers must return the entire specification along with the offer duly

Scope of works:-

17.) It is proposed to enter into rate contract on annual basis for hiring of vehicle in

tip top condition with Driver for the area that mentioned.

18.) DIESEL Closed Vehicle (Car) with latest Model :-

The estimated minimum run of each vehicle per month and hours of service

per day are indicated in the Schedule of rates. Each vehicle proposed to be hired

for a period of 12 Hrs./24 Hrs.(as per schedule) everyday (Normally time 08.00 AM

to 08.00 AM NEXT DAY). or other convenient times, and for a period of two year.

Formula for consider in price variation: -

Should there be any statutory increase/decrease as the case may be in the cost of

diesel by an order of central of state government marginal increase/decrease in

rate of hiring will be given by the company as per the formula given billow .No

price variation will be payable on the cost of oil,tyre,tubes etc. only charge in the

rate of diesel will be adjustable. Basic rate of diesel will be considered as

prevelling on the date of issue of commencement order.The increase/decrease in

rate of diesel should invariably supported by the documentary Evidence. Formula

:Rate per kilometer will be increased/decreased ,as the case may be by one paisa

per kilometer for every increase/decrease in the rate of diesel by 10 ten paisa

per litter .This will be applicable to the actual KM. travelled during the month.

General Notes :

20)  You should follow the rules and regulation of PF

 Before execution of Work Order Agreement should be done on Rs. 300 + Rs.

300 stamp paper at your own expeces.

 ‘ ON DUTY UGVCL’ must be mentioned clearly on vehicle.

 In cash of accident or police case, there will be no liablity of UGVCL or its

 In cash of changing the hired vehicle the prior approval of Executive

Engineer, UGVCL, Kalol DO must be obtained.

 WCC / Insurance Policy or third party fully insurance must be obtained and

keep upto date timey.

 Vehicle is for 24 /12 hrs. and 24 months. UGVCL generally have week off

but in case of emergency, you vehicle may use on public holiday also and no

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

any extra payment will be made.

 Vehicle must have facility of GPRS which should be properly worked out.

21) Taxes releated Terms and conditions are as under ::

1. Income Tax at prevailing rate will be deducted as per Income Tax Act.

2. The rates shall be inclusive of PF and all other State / Central Government

taxes, cess and levies but exclusive of service tax. Service tax at prevailing

rate, if applicable will be reimbursed by UGVCL on production of service tax

3. Any change in rate of service tax shall be entertained during contractual

period of contract.

4. GST Will be applicable as per government rules.

5. TDS on GST Will be applicable as per government notification.

6. Contractor has to follow rules of provident, work man compensation and

7. GST will be applicable as per government notification.

8. Evaluation of Tender considered on the basis of end cost (Basic price plus

9. A/T Shall be issued at basic price where GST is quoted @ 5% in case GST is

quoted @ 12% or 18% AT shall be inclusive of GST amount only.

10. Where supplier of vehicle is unregistered, AT Shall be issued at basic price

and deemed GST @ 5% need to consider for Evaluation purpose.

11. In case of emergency and if it needed material can also be transported in

12. Where GSTunder RCM is applicable, the A/T shall be issued at the basic

price Subsequently, if the party shifts from RCM to FCM , either voluntarily

or upon crossing the registration threshold due to increased turnover, the

party shall be eligible for reimbursement of GST to the extent of the RCM

rate applicable at the time of issuance of the A/t (i.e The end cost for

UGVCL will remain the same as it was at the time of issuing the A/T and will

not change merely due to a party’s option shifting from RCM to FCM

21) Statutory Variation/Charges in Taxes:-

Any statutory increse or descrease in the taxes and duties including GST and cess

as applicable or in the event of introduction of new tax/cess or cessation of

existing tax/cess in the taxes subsequent to your offer if it takes place within the

contract period will be UGVCL accountr subject to the claim being supported by

documentary evidence.However ,if any decrease taxes place during contract

period the advantage will have to passed on UGVCL.

Statutory Variation clause shall not be applicable in case of Supplier/Contractor

has opted for Composition Scheme under GST.

22) The vehicle once inspected &approved by the undersigned for hire,shall not be

changed or substituted by the contractor without permission except on becoming

defective,off road,break down,due to accident etc.In such an event,the contractor

shall give immediate intimation to the engineer-in-charge.

23) The kilometer chain of the vehicle must have to be maintained within full

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

occurrence &in absolutely working order at all the times.Any defect noticed

therein must be rectified at the earliest in period not exceeding two days.Till the

time of non working of the kilometer chain,the kilometer of the journeys made

will be decided by the engineer –in charges &that will be binding upon the

contractor.The company will allow billing of lilometers on the basis of opening

reading as soon as arrival of vehicle at the company’s head quarter & on closing

reading after competion of daily journey.It should be match with GPS details

24) The contractor shall provide stand by vehicle to ensure prompt substitute

arrangement should any hired vehicle go off road due to major break-down,mishap

etc.or any other reasons so as not to allow the company’s work to suffer.The

substituted vehicle shall also be in acceptable condition as compared with the

25) The vehicle must have GPS facility,and the GPS device is likely to give eports of all

locations date wise and km date wise and time wise.Without GPS device vehicle

will not be accepted and contract bill will be passed only and only on the basis of

GPS report and logbook both.The estimated minimum run of each vehicle per

month and hours of service per day are indicated in the Schedule of rates.Each

vehicle propasal to be hired for stipuled time period.

26) Fastag:- Government of india has made the Fastag mandatory for all toll plaza

transaction. The vehicle without fastag are required to pay double amount of toll

in cash.It is necessary to attach fastag to UGVCL owned vehicle.UGVCL is not

bound to pay double amount of toll.

27) The Transporter will be responsible for the safe custody and delivery of goods

during transit including loading and unloading of material and in the event of any

breakage, theft or any other damage by any reason to the company’s material

during the course of work, transporter will be held responsible for the same and

associated costs for the same will be recovered from the transporter”

28 PARKING/ TALL CHARGE :

The parking /Tall charges when utilized by an officer For official purpose, would

be admissible subject the production of such parking slips duly authenticated by

the user officer/dept. These slip may be submitted along with the bills for

reimbursement of these parking charges. Toll tax charges would be paid by the

contractor and reimbursement will be admissible on produce of proof of payment

along with monthly bill.

Bill should be prepared in duplicate at the end of month and submitted to concern

ENGINEER IN CHARGE for necessary processing. The bills should be accompanied

with copy of abstract of LOG BOOK duly signed by the concerned Engineer in

Charge. The bills will be paid subject to submission of advance receipt within a

period of 30 days of receipt of the bills.

Moreover, The bill have to submit online in VMS Portal, “https://vms.guvnl.com/”

The bills in softcopy PDF file, quoting this order No. and Date and your GST

Registration No. should be submitted online accordingly. You can find SOP Invoice

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

submission on web site “https://vms.guvnl.com/” as well as physical copy of bill

along with relevant documents Pre-receipt also to be submitted at S Dn office.

Specification of Articulated Hydraulic Elevating Platform Mounted on ladder Vehicle

Photograph of vehicle & ladder to submitted along with ladder is appended.

Particulars Specifications

Vehicle Payload 4 WHEELER CABIN CHASSIS (JEEP-DALU)

capacity 3000 Kgs. Two seated, RTO passing 1+1 or similar vehicle

(Minimum) Proposed Vehicle is Hydraulic type ladder Vehicle and 360-degree

rotation feature of ladder so that the height can be adjusted as

per site situation and work carried out quickly then existing ladder

Platform working 9.5 meter

Basket floor height 8.0 meter

Slew angle 360 degree continuous

Outreach 3.7 meter

Basket size 860*760*660 mm (FRP insulated to 600 v(tested to 2200 v)

Safe loading capacity 200 kg

Engine 65 HP TO 85 HP

Clutch 210 Nm 225 Nm at 1250-1800 rpm Single Plate dry friction type

280 mm (approx.) diameter

Gear Synchromesh, 5F and 1R

Payload 3000 Kgs. (Minimum)

Wheel Base 2800 mm-3100 mm.

Designed and manufactured to the highest quality and safety as per BS Standard, EN-280-

2013 (License Copy Required) or confirming to other standard compare with standard of

safety. Aerial Work Platform is the leading edge in mobile access platform with a 9.5 mtrs.

height and two man capacity provides cost effective means of working a height or over

Hydraulically operated stabilizers allowing quick & convenient positioning and setup, with

articulated booms quickly place the three men basket into position.

All hydraulic systems are of a fall safe design, with lock valves on all rams to protect

against hose failure & also emergency hand-pump to enable stowing of hydraulic pump/

engine failure. A fiberglass cage is insulated to 600VAC (tested up to 2200V).

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

PRIME MOVER Power required for hydraulic system is taken directly from vehicle's

engine through P.T.O.

STRUCTURE The booms shall be made from MS structural steel of good quality.

Telescopic boom (as offered) sections shall be rigid, reinforced box

section. All fabricated sections shall be rust inhibited from the inside

while the exterior surfaces shall be pre-treated and finished to give a

HYDRAULIC RAM Boom hydraulic cylinders 03 Nos. of double acting having precision

honed tubes and induction hardened, deep grounded chrome plated

EN-8 piston rods providing smooth operation, long steel life and

resistance against corrosion.

STABILIZER Four H-type* ("hydraulic in-out horizontal and hydraulic up-down

vertical) stabilizers, hydraulically powered, shall be provided, two at

rear & two in front. Each of the stabilizers shall be operated

independently, to allow levelling on uneven ground. Suitable level

indicators shall be provided to provide check the level, both along the

length as well as along the width of the chassis/vehicle.

When stowed, no part of the stabilizers shall protrude beyond the

Suitable interlocks shall be provided to ensure that the stabilizers

cannot be retracted 'until platform booms are stowed and also to

ensure that booms cannot be operated until stabilizers are deployed.

In addition an electronic sirigle push button outrigger auto-leveling

system shall be provided to automatically level the vehicle.

TOOL BOX Both the side in full length of chassis, a side open able type cabinet

should be provided to keep tools & tackles.

SLEWING The platform shall be designed for continuous and unlimited slewing

by a high torque, low speed motor, through reduction gear box

endlessly in either direction continuous, unlimited. Slewing speed shall

be precisely controlled by using fine restrictors in the circuit.

LEVELING The cage shall be level in all positions, achieved through a hydraulic

cum mechanical leveling system. Details of the system shall be

explained by bidder. Mechanical cage leveling is not acceptable,

unless established to satisfaction of purchaser that it is technically

acceptable and proven for telescopic platforms.

In addition to the cage leveling mechanism, independent controls shall

be provided in the cage, to enable operator to adjust the cage level, if

The cage shall have independent slew of ±45 degrees to align it as

required to work area

OPERATO CAGE A special designed reinforced fiber-glass basket of size 1.1x0.7x1.1M

approx. shall be provided. All attachment points shall be bonded to

withstand most arduous use.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

The non-slip floor with drain holes shall be provided to give the

operator safe working condition. The basket shall be insulated to

withstand 600 volts AC (tested up to 12000V), even though the

platform is not to be used on live line and hoses/links/controls need

not be insulated.

The basket shall be designed to carry a safe working load of 200 kgs.

The hydraulic platform design shall be such that entry and exit

into/from cage should be easy. Test certificate for cage insulation

shall be provided.

CONTROL Dual controls at base as well as basket are to be provided to hydraulic

access platform.. However, stabilizer controls should provided only at

base for safety reasons.

VEHICLE CHASSIS Suitable full forward control chassis with cabin, external PTO and half

load body of wheel base as required, i.e. 2900mm±200mm wheel base

of approx. 3T.. GVW and at least 3T payload complying to Bharat-III

norms shall be arranged by the purchaser (in its own name directly for

ease of RTO registration) and provided to the supplier for mounting of

the hydraulic platform on it.

The Bidder shall quote for suitable & compatible vehicle Chassis in its

price bid and the L1 evaluation will be done on the basis of total price

quoted i.e. Vehicle Price Equipment Price (without tax).

POWER SUPPLY Power for the hydraulic platform shall be provided by a hydraulic

pump driven from chassis power take off unit only. The pump shall be

of ample and sufficient output for normal smooth operation of the

platform with low engine speed.

Hydraulic reservoir shall be incorporated in the main frame and

hydraulic circuit shall be fully protected by efficient filters.

Pump and motor shall be of reputed make such as Dowty, Danfoss,

Eaton, Boss or equivalent

HYDRAULIC HOSES The hydraulic hoses shall be located so that they do not interfere with

the movement of the platform, booms etc. Make of hoses offered shall

be Dunlop/ Swastik/ Superseal/ Rattan/ Sejal/ Hiflex or equivalent

HYDRAULIC All platform motions are to be performed either by double acting

CYLINDERS hydraulic cylinders or hydraulic motors with automatic brake.-

The cylinder tubes shall be of ST52, cold drawn seamless tubes

conforming to DIN 2391,. having H8 tolerance and surface roughness

The piston rods shall be of CK45, hard chrome plated and ground steel

rods having minimum 20 microns hard chrome plating and surface

roughness Ra0.2 microns and corrosion resistance NSS ISO 3768 &

Piston glands shall be from EN8

Seals shall be of Bushak, Shamban or equivalent

U-cup seal shall be of Polyurethane

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Hoses shall be tested to twice rated pressure and the bursting pressure

shall be at least four times the rated pressure.

BUCKET The hydraulic controls for all functions (except outriggers) shall be in

VAN/PLATFORM cage. All control levers shall be self-centering and hooded for

CONTROLS protection against accidental operations. "A hand pump permitting

lowering of the boom shall be provided at the base in case of vehicle

engine/electrical system failure. The stabilizer controls shall be

provided only at base, at rear of vehicle.

The successful bidder/s will have to give 7 days trial/training for operation of “AHEP”

after successful commissioning.

Important Note for bidders (as per GUVNL Circular:GUVNL/TECH-3/DE-1/ONLINE TENDER

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Hydraulic Elavating Platform mounted ગાડી િાવષિક ધોરણે ભાડે રાખિા અંગેની

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

7. ઠે કેદારે િાહન માં જીપીએસ( GPS) વસ્ટમ પોતાના ખચે લગાિિાની રહેશે અને વબલ

પાસ કરાિતી િખતે જીપીએસ( GPS) વરપોટિ મુજબ લોગબુક મેચ કરી સબવમટ કરિાની

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

24.ઠે કેદારે િાહન ઉપર આગળના ભાગે “ ON DUTY UGVCL ”ચોખખું િાંચી શકાય તે રીતે

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

46.ટે ન્ડર ફકત online Portal N-Procure web site થી ્િીકારિામાં આિશે.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

SFI"5F,S .HG[ZzL4

I]HLJL;LV[, v lJEFULI SR[ZL vS,M,P

VFYL VD[ ,BL VF5GFZ ______________________ DF,LS o _______ pPJP VFP

H6FJLI[ KLV[ S[4 K]\ S[4 TENDER NOTICE NO KLL-DO-07-2024-25/SR NO-1 PR :

668360 RFQ : 80387 Hiring Of articulated Hydraulic Elevated Platform mounted

on Vehicle for (12 Hrs.) with Driver GPS & Fastag Enable for Kalol-Town S Dn

GL UF0L GF 8[g0Z G[ VD[ SM8[XG 5Z EZ[, K[4 VF DF8[ VD[\ lGIDFG];FZ ;LSIMZL8L 5[8[ ~P !_4___qv sNX

CHFZ 5]ZFf GM RTGS ZH] SZLI[ KLV[P HM ;NZ UF0L DF8[ GF VDFZF EFJ VF5GL S\5GL GF lGIDFG];FZ IMuiF

H6FI TM VDG[ SC[JFDF\ VFjI[YL lNG v !5 DF\ SM8[XG D]HA GL UF0L અને ગાડી માં હાયડ્વોવલક ઇન્્ટોલેશન ની

સાથે ZH] SZLX]4 VG[ VFD G SZLI[ TM VF5GL S\5GL I]PHLPJLP;LPV[, TZOYL H[ SM. 5U,F EZXM4 T[G[ DFgI

ZFBLX]\ TYF VDFZL EZ[, TDFD ZSD H%T SZJFGL 56 ;\DlT VF5LI[ KLV[4 VG[ VF AFAT[ SM. NFJM q N]JL SZLX]

GCLP VF AFAT[ YTL TDFD SFI"JFCLG[ VD[ ALGXZTL SA], q D\H]Z ZFBLI[ KLV[P

VD[ ____________________ DF,LS ______________ VF AFI\WZL 5}6"ZLT[ VDFZF ALGS[O

CF,TDF\ VFH ZMH VF5LI[ KLV[ TYF ;NZ AFATG[ VDFZF WD" GF GFD[ ;MU\N GFDF :J~5[ ZH] SZLI[ KLV[P VW}Z]

IF BM8] ;MU\NGFD]\ SZJ]\ T[ SFINFSLI ZLT[ U]GM 9Z[ K[4 T[ CSLST YL VD[ ;FZL ZLT[ JFS[O K[P

TFZLB o ________ RTGS/NEFT/ONLINE UTR NO : __________

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

General Terms and Condition

(1) Tender for Hiring of Vehicle shall be invited basis on % above / below rate.

Accordingly tender inviting office shall have to derive estimate as per

requirement and specify in tender notice. Night charges and extra Kms charges

fixed as per above derived rate. Contractor will have to quote only for Total

derive Estimate Cost of Tender only in %age format. Evaluation of tender shall

be carried out on the basis of %age basis of Estimate Cost of Tender for all

description Items i.e Minimum Fix Charge, Extra Kms & Night Charges

(2) Rate for excess KM travelled by hired vehicle beyond fixed Kilometre per Month.

Rate for excess Km travelled by hired vehicles, beyond fixed Kilometre per month is

admissible occasionally with written permission of circle head. Any excess travel of

vehicle beyond fixed Kilometre per month by the officer in-charge of the vehicle

shall be under the written/verbal approval of circle head and the same shall be

regularized by an office note giving clear reasons for travelling beyond stipulated

(3) All road tolls/bridge tolls shall be reimbursed on production of proof of payment

along with monthly bills.

(4) All the Vehicle excluding administrative office (Ex.Engineer & Above) should have

been provided the vehicle tracking system (GPS) whose cost is to be borne by

contractor. The running cost of vehicle tracking system (GPS) shall be reimbursed

on production of proof of payment along with monthly RA bills.

(5) The vehicle to be offered for hiring shall be in up to date condition including its

tubes, tyres, engine as well as conditions of its outside body. The new vehicle is

preferable; however offered vehicle shall not have been registered before more

than 3 years as on the date of opening of tender. However in case of very poor

response or to be break off the likely cartel, a relaxation can be granted for one

year. However the officers placing an order should ensure that the condition of

such vehicle is tiptop.

(6) The period of the contract shall be for 2 (Two) year. The period further 2 (Two)

year can be extended on mutual agreed terms as per same rates, terms and

conditions. Accordingly, financial limit will also be increase by circle/corporate

office as per their competence. However, in case of poor services provided by the

contractor, circle head shall empower to terminate the contract immediately.

(7) The contractor shall immunize company’s personnel against any claim arising out of

accidents or misbehavior of the driver. The vehicle shall be kept properly insured

all the time to cover the 3rd party risk and simultaneously immunized company on

account of likely claims from public, police deptt. Etc.

(8) Driver shall preferably below the age of 40 years and never above 55 years. The

lodging and boarding of driver shall be born by owner. The Driver should be

provided with enough money to cover the cost of Diesel, repairs and incidental

expenditure while in journey.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

(9) If the contractor fails to provide the vehicle, the deduction from his RA bill shall be

made on prorate considering the monthly rate payable with 26 working days per

month or actual amount paid by company to hire alternative vehicle. Whichever is

higher. Notice shall be given in writing to contractor/agency for failure in

providing vehicle for each day and if any failure more than 10 Days in a year will

be lead to termination of contract and performance guarantee submitted by

contractor/agency will be forfeited. If contractor fail to execute the order

successfully, the order will be got completed through other agency and if required

to pay higher rates, in that case, difference of rates will be recovered from

(10) The bill for traveling of the vehicle shall be paid on monthly basis.

Formula for considering price variation – No price variation will be payable on cost

of Oil/tyres, tubes etc. Only charges in price of Petrol / Diesel will be adjustable.

Quote the prices on the basis of prevailing 15 days before the due date of tender.

These basic rates shall be indicated in the offer.

For every Ten Paisa increase/decrease in price of fuel, per KM payable price shall

go up by/down One Paisa. This will be applicable to the actual KM traveled during

the month. Contractor will have to submit their bills every month with supporting

fuel cost price.

(11)For 12-Hrs Vehicle, Overtime will give on Extra Hr up to 4 Hrs Rs.110. per Hrs.

above 4 Hrs Night Charge Will be Given Rs.500.

(12) Order shall be issued at basic price quoted with as per applicable GST as per

Government notification in general. In case party is registered with GST then it

should be as per applicable GST as per Government notification with

documentary evidence. Order shall be issued accordingly.

(13) Penalty: -

a) For an absence beyond two hours and up to one day: Rs.1500.00 per Vehicle +

Applicable taxes if any/per day.

b) If the contractor fails to provide the vehicle, the deduction from his RA bill

shall be made on prorate considering the monthly rate payable with

working days per month or actual Amount paid by company to hire

alternative vehicle. Whichever is higher. Company shall have to right to hire

vehicle from other agency at the risk and cost of contractor in case of

default of vehicle per day will be charged as penalty as well as cost paid to

other agency whose vehicle is hired till the vehicle provided by you.

(14) For Hiring of Vehicle, weekly off will be given to Driver as per labor law.

Accordingly, agency will have to make necessary arrangement for providing

driver in case of emergency. Company will not pay any extra cost. In case of

Emergency, Hired Vehicle is to be utilizing in any area of Gujarat State if

(15) Regarding utilization of Vehicle concern authority is suggested for utilize

maximum Kms (As per order) in month, if not utilize by concern officer then

spare vehicle for department for official purpose.

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

E-Tender Notice No KLL-DO-7-2026-27 /SR NO-01

PR NO :-668360 RFQ NO:-80387

Hiring Of articulated Hydraulic Elevated Platform mounted on Vehicle for (12 Hrs.) with

Driver GPS & Fastag Enable for Kalol-Town S Dn

: : Documents To be Attached : :

Sr Documents Attached

1 Tender Copy dully stamp and signed. Yes / No

2 Vehicle Document: Vehicle R.C. book, contract permit,

Vehicle Insurance Policy, Taxi permit, Ownership vehicle,

Driver fitness Certificate, PUC, Driver’s Driving license,

Vehicle Fitness Certificate. Yes / No

Vehicle Quotation: Along with Consent (Specimen copy

Note: No Vehicle change request may be considered after

receiving the approval from competent authority.

3 Last Two Years Income Tax Return, Copy of PAN Yes / No

4 GST Registration Yes / No / NA

5 Firm Registration, Partnership Deed / Proprietor Sheep, Yes / No / NA

Power of Attorney, Labour license (If applicable)

6 GPS fitted Certificate Yes / No / NA

7 Fastag Account Certificate Yes / No / NA

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

E-Tender Notice No: - KLL-DO-7-2026-27 /SR NO-01

PR NO: -668360 RFQ NO: -80387

Hiring of articulated Hydraulic Elevated Platform mounted on Vehicle for (12 Hrs.) with

Driver GPS & Fastag Enable for Kalol-Town S Dn

SR Discription UOM Qty Rate Amount

HIRING OF VEHICLE MONTHLY BASIS

MINIMUM FIXED CHARGES PER VEHICLE PER

PER MONTH UP TO A TOTAL RUN OF 1500 MONTH

HIRING OF VEHICLE-ADDITIONAL

CHARGES PER KM BEYOND 1500 KM PER KM 15000 10.1

HIRING OF VEHICLE-ADDITIONAL PER

3 CHARGES PER NIGHT NIGHT

HIRING OF VEHICLE –OVERTIME FOR

EXTRA HRS UP TO 4 HRS 2000 110

DIESEL DIFF NOS 30000 0.1

6 GST NOS 1 521478

Executive Engineer

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

ANNEXURE – A On Non-judicial Stamp Paper of Rs. 300/-

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

TENDER NO: KLL-DO-7-2026-27/SR NO-01 PR NO-668360/RFQ NO-80387

Sr. Particulars :- Hiring Of articulated Hydraulic Elevated Platform mounted on Vehicle

No for (12 Hrs.) with Driver GPS & Fastag Enable for Kalol-Town S Dn

01 Name of Firms

02 Office Address

Phone No. Fax No.

03 Works Address as

Registration Phone

No. Fax No. Email

04 Type of Firm Private Limited Company / Public Limited Company / Limited

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of

06 GST No. of Firm

07 Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN

(ifany) and full address (as on the bid submission date)

Sr. Full Name DIN Full Residential Address

Stamp / Round Seal

The details of Legal Representative / Agent of the Bidder Firm are as under:

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not? (Yes/No)

Office Land-line Nos.

Whether acting as Legal Representative /

Agent in any other Private Limited Company or

Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or

Proprietor Firm? If yes, give names.

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item

by any other Private Limited Company or Public Limited Company or Limited Liability

Partnership (LLP) or Partnership Firm or Proprietor Firm in which any relative of any

Director or Partner or Proprietor of Bidder Firmis a Director, Partner or Proprietor. The

word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any

one who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to

another in the following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

Stamp / Round Seal

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. . The detailed Clause is

“A bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead to anti-competitive practices to the detriment of

Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from

any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties,

that puts them in a position to have access to information about or influence on the

bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a

bidder in more than one Bid will result in the disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components/

sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tender enquiry. One manufacturer can also authorize only one

agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing

units or more than one unit having common business ownership / management, only

one unit should quote. Similar restrictions would apply to closely related sister

companies. Bidders must proactively declare such sister/ common business/

management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict

of interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

Stamp / Round Seal

We hereby declare and confirm that the above information and particulars are true and

For _______(Firm Name)_____

Signature of Director / Partner

/Proprietor / Authorized Signatory

Date: Stamp / Seal of Firm Name:

Stamp / Round Seal

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com

Save Energy for Benefit of Self and Nation

SINGLE LOGO LETTERHEAD

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

6 Office Address

7 Office Telephone/Fax no.

8 Office e-mail address

9 Permanent Account Number(PAN),

12 PARTICIPATE CONTRACTOR BANK ACCOUNT DETAILS FOR EMD REFUND

A NAME OF ACCOUNT HOLDER NAME

C BRANCH ADDRESS

D BANK ACCOUNT NUMBER

E TYPE OF ACCOUNT

It is certified that the information provided above is true to the best of my knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date, our

tender shall be liable to rejected and our company debarred from executing any business

Signature of Contractor & seal

Division Office: Kalol, Mahendra Mill Road, Kalol (N.G)-382721, Telephone : (02764)223773

E-Mail:- [email protected] Website: www.ugvcl.com