Tender are invited from contractor for annual rate contract for SRP Force person staying, other company’s guest stay with catering service

All the necessary documents must attach with Technical Bid. Otherwise, their Bids will not be

considered in technical scrutiny. Their Price Bid will not have opened and considered BRIEF

DETAILS REGARDING TENDER IS AS UNDER:

Organization/Department Name Paschim Gujarat Vij Company Limited, Circle Office,

Circle/Division Bhavnagar Circle Office

IFB No / Tender Notice No BVNC/19/2025-26

Name of Work Tender are invited from contractor for annual rate

contract for SRP Force person staying, other company’s

guest stay with catering service.

Estimated Contract Value(INR) Rs.10,00,000/-

Rupees Ten Lakh Only

Period Of Completion / Work 1 YEAR

Mode of Tender Open

Tender Currency Type Single

Tender Currency Settings Indian Rupee(INR)

Consortium / Joint Venture Applicable

Rebate Not Applicable

Sector Category Power and Energy

Form of Contract Works

Product Category Service Providing

Bid Document Fee / Bid Rs.885/- [Rs.750+ 18% GST 135= Rs.885]

Processing Fees (Tender Fee) One Thousand One Hundred Eighty Only

(Non-Refundale):

Bid Document Fee Payable To : Paschim Gujarat Vij Company Limited, Bhavnagar

EMD (INR) : Rs.10000/- (Rupees Ten Thousand Only)

EMD In Favour Of: Paschim Gujarat Vij Company Limited, Bhavnagar

PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

Bid Document Downloading End Dt: 27.02.2026 18:00:00 onwards

On line (e-tendering) Date (Price Dt: 27.02.26 18:00:00

Bid / Tender Fee and EMD /

Technical Bid required

documents) submission late date

& time (This is mandatory)

Pre Bid Meeting No Meeting

Bid Validity Period 120 Days

Remarks Only Online submission of price bid and all documents

with technical bid.

Online Preliminary Stage Bid Dt: 02.03.2026 12:00:00 onwards

Opening Date (Tender Fee and

EMD / Technical Bid required

documents) (If possible)

Commercial Stage Bid Opening Dt: 02.03.2026 12:30:00 onwards

Date (Price Bid) (If possible)

Officer Inviting Bids : SUPERINTENDING ENGINEER

Bid Opening Authority : SUPERINTENDING ENGINEER

Address : PGVCL, CIRCLE OFFICE, BHAVNAGAR

Contact Details : +91-9925209222, DY.ENGR. PGVCL CIRCLE OFFICE,

Contractor Sign with Stamp

PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

Important Instructions for Tender:

1. Annual work order has been placed for Hotel Accommodation Service providing

for SRP Force staying and other company’s guest for PGVCL Circle Office

Bhavnagar. The price bid for this order has been made available online via the e-

procurement platform. Bidders must submit their pricing through this platform.

Additionally, the technical bid must be submitted as per the instructions outlined

2. The Price Bid/Technical bid must be uploaded online within the specified time

3. The technical bid must include the following documents in a readable format.

These documents must be uploaded as a single PDF file along with the tender

Sr. Document Description

Readable copies of all required documents uploaded online in PDF format along with

1 Copy of the tender with contractor’s signature and seal on every page.

2 Copy of contractor’s PAN card.

3 Tender fee & EMD (Earnest Money Deposit) should be paid by online receipt

4 PF (Provident Fund) number or affidavit regarding PF compliance.

5 Copy of GST registration number.

6 Valid Hotel Registration number.

7 Valid hotel registration certificate under Shop Act with Fire Protection Alarm

system. Certificate of Fire Hydrant System & Alarm System must be attached.

8 Copy of Aadhaar card.

9 Memorandum of Association or Partnership Deed. (If required)

10 Power of Attorney authorizing signatory for tender submission. (If required)

11 Certificate–A (as applicable).

12 Relative Declaration.

13 Undertaking regarding “Stop Deal / Blacklist” status.

14 Undertaking regarding pending criminal cases (to be submitted at the time of

15 The hotel management shall provide a designated space for the SRP force (for

approx 25-30 persons) to prepare their meals. Bidders who agree to make such

space available in accordance with this condition consent letter must upload

4. The Tender fee and EMD must be paid separately via online transactions. Any

tender submitted without these payments will be rejected.

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

5. If any of the documents mentioned above are incomplete or missing, or if the

EMD payment has not been made, the concerned office reserves the right to

accept or reject the tender at its discretion.

6. The bidder must upload Schedule-B along with the terms and conditions, duly

signed and accepted. Incomplete submissions will not be considered.

7. The uploaded documents must clearly indicate the contractor’s name.

8. All tenders submitted online within the stipulated timeframe will be opened on

the specified date, subject to feasibility.

9. The price bid and all required documents must be uploaded within the tender

submission deadline. The office reserves the right to accept or reject tenders with

incomplete details.

10. The PGVCL reserves the right to accept or reject tenders if any of the required

documents are incomplete or if the Earnest Money Deposit (EMD) has not been

11. Vendor Details:

12. Tender Fee and EMD Online Payment :

If the Tender Fee/EMD amount is by Demand Draft only or Payment of Tender

Fee/EMD by RTGS/NEFT/on line shall be encouraged.

Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Shashtrinagar, Bhavnagar.

5 IFSC Code SBIN0060455

6 Name of Account PGVCL

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

General Condition:

The above rates are excluding GST.

2. The hotel management shall provide a designated space for the SRP force to

prepare their meals. Bidders who agree to make such space available in

accordance with this condition will be given priority.

3. Work Order Start:

The Hotel accommodation service should be providing as and when required

from the date of receipt of the order. The time limit being essential factor of the

order may be strictly observed.

4. Order Value/Time Limit:

Total order value Rs.10.00 Lakh or one year whichever is earlier complete.

If the materials are not supplied within the stipulated time as mentioned in para

(2) penalty at ½ % per week of the order value will be imposed subject to

maximum 10% of the order value. However, in genuine cases, on production of

proof and if satisfied extension of the limit will be granted within the power of

6. Security Deposit:

If you are not a registered contractor of the PGVCL the Security Deposit payable

@ 5 % of order value. The same may be paid before order in RTGS/NEFT/ONLINE

should be encouraged.

7. Submission of Bill:

You will have to submit your bill in online by VMS (Vander Management System)

Portal (https://vms.guvnl.com/) and hard copy with VMS ID in duplicate after

execution of the order full to The Superintending Engineer, Circle Office,

Bhavnagar with you.

8. How to bill submission online?

Our Company Portal address https://vms.guvnl.com/ with Login Example.

User Name: Your PAN Card Number.

Password : MyInvoice@123 (It is default) but you can change as you wish.

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

9. Payments Terms:

Payment of bill will be made by Circle Office by a RTGS/NEFT, subject to advance

stamped receipt is forwarded when asked for. After successful delivery,

installation and testing certificate given by concern officer of the PGVCL, Circle

Office, Bhavnagar.

10. The undersigned reserve the right for any dispute between you and company;

company will cancel this Tender and order any prior notice.

11. Income Tax (TDS) GST (TDS) & Cess whenever applicable will be

deducted/recovered as per Govt. rules & regulation.

 Payment regarding GST will be made after providing tax Invoice from your

end and challan thereof should be provided as and when asked by Circle

Office, Bhavnagar.

 GST monthly return must fill by contractor in every month and submit copy of

this with bill.

 The prices are in/exclusive GST shall be applicable at time of payment.

 Please quote your GST Registration No. in all your bills.

13. Agreement and Indemnity Bond on Stamp Paper of Rs.300/- should be

submitted to this office before the received the work order.

14. PGVCL REGISTERED GST No. 24AADCP1453C1ZZ

Terms and Conditions for Work Order:

1. The validity of the order shall be one year from the date of issuance or until the

order value is exhausted, whichever occurs earlier. During the validity period, the

undersigned reserves the right to cancel the order at any time by giving one

month’s notice. If satisfactory performance is observed during the year, the order

may be extended with mutual consent under the same terms and conditions.

2. If any irregularity or fraudulent activity is detected during the contract period, the

order shall be liable to immediate cancellation without any prior notice or

3. Special Condition:

The hotel management shall provide a designated space for the SRP force to

prepare their meals. Bidders who agree to make such space available in

accordance with this condition.

4. This contract shall be on a “Leave and License” basis.

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

5. A copy of the current year’s labor license and hotel registration certificate must

6. Whenever an inspection is scheduled by the office authority, the contractor must

ensure full arrangements and readiness at least one hour prior to the specified

7. Printed bills must be submitted in triplicate every month to the Engineer-in-

Charge. Payments will be made monthly by account payee cheque against

advance receipts only.

8. All applicable taxes and levies, whether current or future, shall be the

responsibility of the contractor.

9. In case of any dispute, the decision of the Superintending Engineer, Circle Office,

Bhavnagar shall be final and binding on the contractor.

10. GST shall be paid as per applicable rules and must be shown separately in the

price quotation. The hotel registration certificate and proof of tax deposit

(challan copy) must be submitted. If GST is not separately mentioned, it will not

be payable. A declaration to this effect must be submitted.

11. The agreed room rent shall be paid. If any SRP personnel/employee avails

additional facilities in the room, the charges for such facilities shall be recovered

directly from the concerned employee.

12. Dormitory and each room must be equipped with basic amenities as per hotel

standards (such as towels, hot water, soap, toothpaste, shampoo, and purified

drinking water).

13. A separate designated space must be provided for SRP Force personnel to

prepare their own meals during their stay.

14. The quality of food served to our guest officers must not adversely affect health.

If more than two complaints are received regarding food quality, the

Superintending Engineer, Circle Office, Bhavnagar reserves the right to terminate

the contract with one month’s notice.

15. The hotel must provide dormitory accommodation for approximately 25–30 SRP

personnel per day as and when, subject to increase as per requirement.

16. A list of SRP Javan scheduled to stay will be provided in advance by the Circle

Office, Bhavnagar. The contractor must maintain a register with employee names

and ID numbers, and attach a photocopy of the register with the monthly bill.

17. Hotel must provide 2 bottles of mineral water to each Person every day.

18. If our Officer or Guest stay at One Or Two-sharing type room, which for menu as

per price bid mention should be cater unlimited. Do not applicable to Dormitory

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

19. Hotel staff must behave courteously with the employees staying at the hotel. Any

complaint regarding misconduct will invite necessary action.

20. Contract Commencement and Validity :

The contractor shall commence the work from the date of issuance of the work

order by the undersigned. The validity of the order shall be one year from the

date of commencement or until the total value of the order is exhausted,

whichever occurs earlier.

Upon completion of the one-year term, if the competent authority is satisfied

with the contractor’s performance, the contract may be extended for an

additional time limit or work order value if required by mutual agreement,

subject to the same rates and terms and conditions.

21. The jurisdiction for any legal matters shall be Bhavnagar.

22. All required documents such as Provident Fund copy, GST number, Corporation

NOC certificate, hotel license, PAN card, and Fire Safety certificate must be

compiled in a single file and submitted separately to the office.

23. The contractor shall deposit a security amount equivalent to 5% of the work

order value before commencement of the order.

24. If the contractor abandons the work midway or violates any of the terms and

conditions, the 5% security deposit shall be forfeited.

I have read and understood the above terms and conditions, and I agree to be bound

Contractor Sign with Stamp

PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

(Submit online only)

Sr. Item Description briefly Rate without

1 Dormitory Room provide only stay per Person Rate/Day online

2 Deluxe Room A.C. (Room toilet block, accommodation) Rate per Person online

3 Breakfast online

4 Full Lunch online

5 Full Dinner online

PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

(Relative declaration)

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ___________________________________________________. Employee of

(designation & name )

This is to declare that none of the Proprietors / Partners / Directors are having any relatives employed or working

with Paschim Gujarat Vij Co. Ltd., at any of its offices or its parent Department i.e. Energy & Petrochemicals Dept.,

Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder.

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

Sub : UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duty filled in signed and stamped for each quoted item of

the tender along with the Technical Bid.

M/s. ________________________________________________is not stops deal/black listed by GUVNL and or any

subsidiary companies viz. PGVCL/UGVJL/DGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer / Firm.

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

Sub : UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF MATERIAL.

hereby declare we will provide________nos of labours to carry out this tenders scope of work. We are having

Labour Insurance Police No.________________________for___________ nos. of our labours. We declare that, as

mentioned below table, we are having following safety gadgets of our own and they all are in good condition.

Seal of the Firm. Signature of the Tenderer with Designation.

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PASCHIM GUJARAT VIJ COMPNAY LIMITED | CIRCLE OFFICE | BHAVNAGAR | 20-Feb-26 |

On Firm’s Letter Head.

CERTIFICATE – “A”

Hereby certify that M/s. ___________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

 Seal of the Firm Signature of the Tenderer.

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