Supply, installation, testing & commissioning of Automatic ceiling mounted modular fire extinguisher 5 kg capacity each etc.

Special Eligibility Criteria

1. 1

   Bulk order will be placed on the manufacturer or its authorized agent having proven performance. The manufacturer firm must have satisfactorily executed at least of 20 percent of total tendered quantity upto date of tender opening against i) One single purchase order of any Govt./PSU unit or ii) Three Purchase orders of any private organization for the tendered item/similar item* placed during five preceding completed financial year and current year upto date of tender opening. Firm must submit purchase order along with corresponding completion certificate. *Similar item means Automatic ceiling mounted modular fire extinguisher inert gas based of different capacity.

   Document required
2. 2

   (1) The OEM must submit valid BIS/ISI certificate for Fire Extinguisher along with the offer failing which their offer will liable to be ignored without any back reference. (2) The Authorized dealer/agent must upload tender specific authorization along with current & valid BIS/ISI certificate of the OEM, failing which the offer will liable to ignored without any back reference.

   Document required
3. 3

   Offers of tenderers who do not submit earnest money, and are also not exempted from submission of earnest money are liable to be summarily rejected as per clause no 5 of instructions to tenderers and general conditions of tenders for supply contract.
4. 4

   The onus of submission of requisite documents in support of supply [i] Receipt Notes/ Proof of acceptance of material by consignee OR [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee.Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract} lies with tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as Available with SER [ if any] and no back reference shall be made in this regard. [iii] In case tenderer participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal.

   Document optional
5. 5

   The tenderers shall submit a copy of certificate stating that all their statements/ documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l. Non- submission of above certificate by the bidder shall result in summary rejection of his/ their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/ digitally signed by which they/ he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/ Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. ( Click here to download Format)

   Document required
6. 6

   Vendors are required to provide compliance statements in quantitative terms for each relevant numerical parameter specifically, instead of subjective phrases as complied. These numerical parameters are to be matched with product brochure and data sheet of the product which is to be attached by vendors along with tender documents, failing which, offer will liable to be ignored.

Check List

1. 1

   All the bidders / tender should ensure that they are GST compliant and their quoted tax structure / rates are as per GST Law
2. 2

   The tenderer should clearly confirm that their offer conform to the tender specification fully, in case of any deviation the same should be brought out under heading deviation from tender specification.
3. 3

   Have you attached any past performance credentials with your offer?

Commercial-Compliance

1. 1

   Warranty : [i] Firm should stand warranty for 42 months from the date of supply or 36 months from the date of commissioning whichever is earlier along with refilling as & when required. [ii] Firm must indicate in his offer the list of items including spare parts/ consumables which are not covered under warranty and indicate the firm price of each item which would remain valid during warranty period. [iii] Warranty must cover all supplied items including all accessories, third party items and all turnkey items.

   Document optional
2. 2

   EMD clause will be applicable as per clause no.5.0 of G.C.C attached.
3. 3

   The successful tenderers shall, within 21 days after issue of LOA / PO to him, deposit a sum equal to 5% of the contract value as Security Deposit. Railway reserves the right to cancel the PO / LOA and recover an amount equal to SD value i.e. 5 % of PO value, as general damages, from this contract or any other contract of the firm; in case of failure of firm, in execution of contract.
4. 4

   Firm to furnish Performance Guarantee equal to 5% of the total value of stores towards performance warranty before submission of 1st bill. The PG for Warranty should be for 6 months beyond the warranty period.
5. 5

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   AMC (Comprehensive): The Tenderer should quote rate to enter into AMC (Comprehensive) on expiry of warranty period. The rate of AMC (Comprehensive) should be quoted in relevant column of Financial Bid with breakup price against each year. The rate of AMC (Comprehensive) for 5 years would be a taken into consider for inter-se ranking along with total value of offer.

2. 2

   Scope of AMC (Comprehensive)- The scope of AMC (Comprehensive) will include preventive and breakdown maintenance. AMC (Comprehensive) charges will include all costs of personnel, spares etc. except the cost of consumables required for day-to-day operation & daily maintenance checks. The maximum downtime should not exceed 48 hrs. and maximum response time should not exceed 24 hrs. as also 0.5% penalties for failure to adhere to the same will be deducted from total AMC (Comprehensive) charges value per week. AMC (Comprehensive) Payment terms should be linked to these performance parameters. AMC (Comprehensive) is optional for Railway. Consignee will enter into AMC (Comprehensive) contract after expiry of warranty period.

3. 3

   Time is the essence of contract. As time is the essence of contract, the tenderers are to note the Railways required delivery schedule given in the tender schedule and quote accordingly. Vague delivery period or a very high delivery period compared to Railway- specific delivery period in the tender schedule may be considered commercially unresponsive and is liable to be ignored.

4. 4

   The bidders should agree to supply tendered stores in accordance with the IRS Conditions of Contract with all other conditions specified in the tender.