Tender for Rate contract of Maintenance & Erection of HT, LT, TC & UG Cable work under various scheme under jurisdiction of Bharuch West sub Division under Bharuch City Division

1 Tender Notice No. 04/2026-27

Tender for Rate contract Maintenance &

Erection of HT, LT, TC & UG Cable work under

various scheme under jurisdiction of Bharuch

West sub Division under Bharuch City Division

2 Tender Item

3 Estimated cost Rs. 2800000/-

Tender Fees (Non Refundable)-Can be Rs. 2000+360 GST=2360/-

4 accepted by Cash , DD, RTGS/NEFT

( Tender Fee + GST )

EMD Amount in Rs. Rs. 28000/-

(Can be accepted by RTGS/NEFT)

6 Security Deposit (For successful bidder)

Last Date for submission of Online Preliminary,

Technical & Price bid i.e. On line (e-tendering) Date : 13-07-2026 on

tender/offer submission last date (This is Time : up to 17.00 Hrs.

mandatory)

Original Documents Relevant to tender Fee &

EMD (if not paid through online mode) (By

8 Date : 13-07-2026 on

Registered Post A.D. or Speed Post only)

Time : Up to 17.00 Hrs.

submission last date.

(This is mandatory)

Date and time of opening of Technical Bid

Date : 14-07-2026 on

9 (including Tender Fee and EMD) (Tentative if

Time : Up to 11.30 Hrs.

10 Date of On line Opening of Price Bid Online Date: 14-07-2026 on

(Tentative, if possible) Time : Up to 11.45 Hrs.

Signature of contractor and seal

1. Payment of Tender Fee

 Payment of tender fees can be accepted by RTGS/NEFT.

 In case of cash payment (up to Rs.10,000/-), the scanned copy of cash receipt shall have to be

uploaded with the bid.

 In case of payment through DD/ Banker’s cheque, the scanned copy of original document

shall have to be uploaded with the bid and original copy of the same will have to be

submitted, at the office address specified in the tender document, within 5 days of bid

2. Payment of Earnest Money Deposit (EMD)

 Payment of Earnest Money Deposit (EMD) can be accepted by RTGS/NEFT.

 In case of cash payment (up to Rs. 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with the bid.

 In case of payment through DD/ Banker’s cheque / pay order / Bank Guarantee, the scanned

copy of original document shall have to be uploaded with the bid and original copy of the same

will have to be submitted, at the office address specified in the tender document, within 5 days

of bid opening.

3. Documents with Bid submission

 Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as

specified in tender document) documents with bid and no physical documents to be called

from bidder.

 In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required details/ documents may be asked from bidder in physical.

 It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form)

remain legible and should not be password protected.

Signature of contractor and seal

The contractor will have to give the following undertaking on Rs.300/- notarized

stamp paper:

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and

provision of the Tender and contract of works as applicable and in default thereof to forfeit

and pay to the Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor

fail to deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company in recording measurement etc. as

expeditiously as possible. He shall fulfill all the requirements which are necessary to

finalize his outstanding bills within one month from the date of completion of work, failing

which the Company shall finalize the account on the basis of its records and pay him such

amount. The amount of security deposit if any remaining payable to him after deducting

there from the amount due by him to the Company’s for shortages of materials,

rectification, incomplete work, etc and the Company shall not entertain any further claim

from him thereafter.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that

the rate quoted by the contractor for that item is abnormally high when compared to

the estimated rate.

5. In case of any dispute, EE/SE will be the final authority for deciding the same and his decision

will be final and binding on the contractor and Department and no further appeal will

be entertained.

6. The contractor will have to see that safety equipment’s are used by his labours, while working

on the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons

working on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor.

However the work is to be done as per standards and under supervision of DGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason

be assigned for the rejection it is also not binding on the company to disclose any analysis

reports on the tender.

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Full Address:

Contact Detail

Place: Date:

Signature of contractor and seal

Important instructions for submitting the Tender

Executive (O&M) Bharuch City Division invites Rate contract of Maintenance & Erection of

HT, LT, TC & UG Cable work under various scheme under jurisdiction of Bharuch West sub

Division under Bharuch City Division from the contractors / firms who have executed works

of similar nature and magnitude successfully and who are registered under appropriate

1 Solvency certificate issued from any Nationalized Bank issued in last year amounting to

20 % equivalent of estimated cost (as per DGVCL Rules).

2 Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan

paid copy is required.

3 Vender Registration certificate in appropriate class as contractor in DGVCL. Bid of the

bidder without vender registration, will not be consider for further evaluations.

4 Last three financial year income tax return copy.

5 All types of work for numbering of pole, loading unloading of fail, burnt transformer,

meter and meter box replacement, muffing of poles, earthing of pole/TC, strip earthing

and maintenance of HT / LT and TC & underground work related to HT, LT, TC line field

work is to be considered in HT/LT TC erection work experience and the experience

certificate should be issued by order issuing authority.

6 Work experience of last seven years or as per contractor vender policy as shown as

table below should be submitted as per Annexure-A with Experience certificate and

satisfactory work completion certificate for Maintenance & Erection of HT, LT, TC & UG

Cable work by authorized officer of Distribution Company. Copy of the annual work

orders with amount of Maintenance & Erection of HT, LT, TC & UG Cable work of any

Distribution Company is also required for supporting documents.

7 Group Insurance:-A copy of the insurance policy of the insured labourer’s under W.C.

8 The contractor will have to under taken responsibility of accidents etc. for his persons

during working on the line and same will be on notarized stamped paper of Rs. 300/- or

the appropriate value (if revised by Govt.) The cost of stamped will be borne by

contractor.

9 List of Tools & Tackles and safety equipment’s available with contractors as per

Annexure-B.

10 Copy of the Electrical contractor license.

11 Labor license

12 GST Registration No.

13 PAN No.

14 Details of Partners / Directors of Firm /Company.

15 Contractor’s Store address along with proof

16 Other documents (if required by authority)

Those bidders who have successfully uploaded all above requirements are to be considered

for further evaluation.

1.0 Payment of tender fee/EMD can be accepted by RTGS/NEFT/POS in favor of DAKSHIN

GUJARAT VIJ COMPANY LIMITED.

Bank Name & Branch: Bank of Baroda

Signature of contractor and seal

A/C Num.:

IFSC Code: BARB0STABRO

In case of cash payment (up to 10,000/-), the scanned copy of cash receipt shall have to be

uploaded with bid. In case of payment through DD/Banker Cheque/pay order/Bank Guarantee,

the scanned copy of original document shall have to be uploaded with the bid and original copy

of the same will have to be submitted at the DAKSHIN GUJARAT VIJ COMPANY LIMITED Division

Office Bharuch City ., within 3 days of specified last date of submission.

Tender without earnest money deposit is not liable to be considered.

Earnest money deposit will be forfeited in case the successful bidder after his tender has

been accepted shall refuse to pay the prescribed security deposit and execute the contract.

2.0 Tender Papers & Specifications may be downloaded from web site

https://dgvcl.nprocure.com (To view, download and on-line submission of documents)

3.0 Bidders should be in touch with websites https://dgvcl.nprocure.com & www.dgvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

4.0 It is mandatory for all the bidders to submit their tender documents/Technical bid with

scanned copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule

5.0 The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date& time for submission. Offers in physical form will not be

accepted in any case.

6.0 The bidder shall have to submit the complete tender documents in all respects duly signed

and sealed. Technical bid shall be opened on date (as mentioned) (If possible) in the presence

of the bidder, who remains present at that time.

7.0 The bidder shall have to submit their offer without any deviations in general terms and

conditions of the contract or in Technical specification/items. Tenders of such deviations may

also be rejected. Incomplete and conditional tenders shall not be considered.

8.0 DAKSHIN GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in

the scope of this contract amongst more than one contractor

9.0 Intending bidders should submit their tenders after studying all tenders documents carefully

and visiting the site for satisfying themselves of actual site conditions, location and

accessibility of site and nature, extent of the work involved etc. Submission of tenders implies

that bidders have obtained all necessary information and other data required for executing

the work. . No claim for extra charges on account of any misunderstanding or otherwise will

be allowed.

10.0 All approaches to the site shall be in the scope of bidders.

11.0 The successful bidder will not be allowed to give sub-contract of the works awarded to him

for any reasons what so ever without permission of the competent authority.

12.0 In the experience certificate, contractor has to furnish the details of similar works executed

by him along with the list of equipment’s, tools and tackles and manpower available with

Signature of contractor and seal

13.0 Price quoted shall be firm, till overall completion of the work under contract and there will

not be any price escalation.

14.0 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in

technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be

opened. Price of bidders, who are not qualified technically as per requirement of technical

bid shall not be opened.

15.0 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders

shall not withdraw tenders during the validity period, failing which their EMD shall be

forfeited during the period of 180 days.

16.0 All the works shall be carried out as per specifications attached with the tender as per REC

standards & Drawings. All materials procured (if required) should be confirming to relevant

Indian Standard issued by Bureau of Indian Standard.

17.0 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

18.0 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in words

shall prevail. Further should there be any discrepancy between rate and amount that rates

shall prevail.

B. The tenderer must quote his rates net lowest and the rates not confirming to the unit

specified in schedule may not be considered even though they may be lowest.

C. The rates must be stated for each item separately and in addition percentage of reduction

in the total price if any should also be quoted.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of

the tender. The tenderers must send in their tenders, only if the Company’s conditions are

acceptable to them.

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in

figures and words; it will be constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

19.0 DAKSHIN Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders without

assigning any reason thereof.

Signature of Contractor

Name of Seal, Details Add.

With Cell No/Fax

Signature of contractor and seal