Tender for supply of office stationery items for O&M wing of GMRCL

1.1.1 Name of Work:

GUJARAT METRO RAIL CORPORATION (GMRC) LIMITED invites Open Tenders under

single stage, two packet system from Agencies, who fulfil qualification criteria as stipulated

in Minimum Eligibility Criteria, for the work, “Tender for supply of office stationery items

for O&M wing of GMRCL”

1.1.2 Key details :

The details of the tenders are as follows:

A. Tender No. GMRC/O&M/OFFICE STATIONERY/2026

B. Name of Work “Tender for supply of office stationery items for O&M

C. Approximate cost of work INR 28.50 Lakh (Including GST) for two years

D. Tender Fees (Non-Refundable) INR 5,000/- (Five thousand only) inclusive of GST

Tender fees is to be paid online in GMRC’s account

through n procurement portal while submitting the bid.

No other mode of payment will be accepted. The

bidder is required to mentioned the payment reference

no. of successfully submission of tender fees online.

(Copy of GST registration no. to be provided along

with Tender fee)

E. Tender Security/Earnest Money Amount of Tender Security:- INR 57,000/- (Fifty Seven

Deposit (Refundable) thousand only)

Tender Security is to be paid in GMRC’s account

through n procurement portal or submit e-Bank

Guarantee (e-BG) or submit FDR from any schedule

bank in India. No other mode of payment will be

Note: Bidders to note that the payment of tender

security shall be made from the account of bidder only.

If Tender Security has been made from other than the

account mentioned above, same shall not be accepted

and all such bids shall be considered ineligible and

summarily rejected.

F. Last date of submission of 04-04-2026

queries/ Clarification from

Tenderers • Queries/clarifications from bidders after due date and

time shall not be acknowledged.

Signature & Stamp of Bidder (Authorised Person from Bidder)

Tender for supply of office stationery items for O&M wing of GMRCL

• The Queries/clarifications can be submitted through

E-mail to [email protected] &

[email protected].

G. Last Date and time of 20-04-2026, 15:00 Hrs

submission of E-Tender

H. Online Opening of Technical 20-04-2026, 15:30 Hrs

I. Date and Time of opening of Will be intimated later to technically qualified bidders

online Financial bid through e-mail/ phone/letter.

J. Submission of Physical Copy of Up to 21/04/2026 up to 1800 Hrs

Technical Bid as submitted online at

GMRC’s office by Speed Post / The physical copy will be received / accepted of only

Courrier / Hand delivery those bidders, who have submitted the online bids on

or before due date and time. (i.e. 20/04/2026 up to

K. Venue of physical submission of GM- Contract,

Technical Bid GUJARAT METRO RAIL CORPORATION (GMRC)

LIMITED. (A SPV of Govt. of Gujarat and Govt. of India)

(i.e. The original copy of Technical Block No.1, First Floor, Karmayogi Bhavan, Behind

Bid comprises of Online receipt of Nirman Bhavan, Sector 10/A, Gandhinagar:

Tender fees, Tender Guarantee, Gujarat, India

Technical Bid, PoA & signed copy of

Tender Document, Addenda &

Clarifications)

L. Tender validity 180 days from its submission date.

M. Bid Security Validity 180 + 60 = 240 days from the last date of submission

of technical bid.

N. Security deposit / Performance 5% of accepted value of work (LOA)

O. Contract period Two years from the date of Notice to proceed.

*As per MSME Act 2012 and amendment thereof, the firm registered under MSME / NSIC (i.e. National

Small Industries Corporation) for similar work/services are exempted in submission of Tender Fees

and Tender Security subject to submission of valid registration certificate as on the date of tender

submission. In case the bidder who has been exempted Tender Cost / Tender Security being Micro &

Small Enterprises / NSIC (i.e. National Small Industries Corporation), and;

(i) Withdraws his Tender during the period of Tender validity; or

(ii) becomes the successful bidder, but fails to commence the work (for whatsoever reasons)

as per terms & conditions of Tender; or

(iii) refuses or neglects to execute the contract; or

(iv) fails to furnish the required Performance security within the specified time,

The bidder shall be debarred from participating in future tenders for a period of 1 year from the date

of discharge of tender/ date of cancellation of LOA/ annulment of award of contract as the case may

be. Thereafter, on expiry of period of debarment, the bidder may be permitted to participate in the

procurement process only on submission of required Tender Cost/ tender Security.

Further the Employer may advise the authority responsible for issuing the exemption certificate to

take suitable actions against the bidder such as cancellation of enlistment certificate etc.

Signature & Stamp of Bidder (Authorised Person from Bidder)

Tender for supply of office stationery items for O&M wing of GMRCL

1.1.3.1 Eligible Applicants

i. The tenders for this contract will be considered only from those tenderers (proprietorship

firms, partnerships firms, companies, corporations) who meet requisite eligibility criteria

prescribed in Section-III of tender document.

ii. A tenderer shall submit only one bid in the same tendering process, more than one bid will

cause all of the proposals in which the tenderer has participated to be disqualified.

iii. Tenderers shall not have a conflict of interest. All Tenderers found to have a conflict of

interest shall be disqualified. Tenderers shall be considered to have a conflict of interest

with one or more parties in this bidding process, if:

(a) a tenderer has been engaged by the Employer to provide consulting services for

the preparation related to procurement for on implementation of the project;

(b) a tenderer is any associates/affiliates (inclusive of parent firms) mentioned in

subparagraph (a) above; or

(c) a tenderer lends, or temporarily seconds its personnel to firms or organisations

which are engaged in consulting services for the preparation related to

procurement for or implementation of the project, if the personnel would be

involved in any capacity on the same project.

iv. GMRC/ any other Metro Organisation (100% owned by Govt.) / Ministry of Housing & Urban

Affairs / Order of Ministry of Commerce, applicable for all Ministries must not have banned

business with the tenderer as on the date of tender submission. The tenderer should submit

undertaking to this effect in Annexure-IV of Tender document.

v. Also no contract of the tenderer of the value more than 10% of NIT cost of work, executed,

should have been rescinded / terminated by GMRC / any other Metro Organisation (100%

owned by Govt.) after award during last 03 years (from the last day of the previous month

of tender submission) due to non-performance of the tenderer. The tenderer should submit

undertaking to this effect in Annexure-IV of Tender document.

vii. Tenderer for the works awarded by GMRC/ any other Metro Organisation (100% owned

by Govt.), PWD or any other Government organisation must have been neither penalised

with liquidated damages of 10% (or more) of the contract value due to delay nor imposed

with penalty of 10% (or more) of the contract value due to any other reason in any similar

Works of value more than 10% of NIT cost of work, during last three years. The tenderer

should submit undertaking to this effect in Annexure-IV of Tender.

viii. If there is any misrepresentation of facts with regards to undertaking submitted vide

Signature & Stamp of Bidder (Authorised Person from Bidder)

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure-IV & Annexure-V the same will be considered as “fraudulent practice” the

tenderers will be rejected.

ix. Tenderer must not have suffered bankruptcy/ insolvency during the last 5 years. The

tenderer should submit undertaking to this effect in Annexure-V of Form of Tender.

x Never blacklisted, terminated / Cancellation of LoA any client in India in last three years.

The tenderer should submit undertaking to this effect in Annexure- V of Form of Tender

(A) Purchase Preference to Local Suppliers/Preference to Make In India:

Only ‘Class-I local supplier’ and ‘Class-II local Supplier’, as defined below, are eligible to

participate for the subject tender.

a) Definitions:

i. ‘Local content’ means the amount of value added in India which shall, unless otherwise

prescribed by the Nodal Ministry, be the total value of the item procured (excluding net

domestic indirect taxes) minus the value of imported content in the item (including all

custom duties) as a proportion of the total value, in percent.

ii. Class-I local supplier' means a supplier or service provider, whose goods, services

or works offered for procurement, has local content equal to or more than 50%, as

defined under the Order No. P-45021/2/2017-PP(BE-II) dated 04.06.2020 issued by

Department for Promotion of Industry and Internal Trade (DPIIT). Minimum local

content for ‘Class-I local supplier’ shall be 80% for the subject tender.

iii. 'Class-II local supplier' means a supplier or service provider, whose goods,

services or works offered for procurement, has local content more than 20% but less

than 50%, as defined under the Order No. P-45021/2/2017-PP(BE-II) dated 04.06.2020

issued by Department for Promotion of Industry and Internal Trade (DPIIT).

iv. 'Non - Local supplier' means a supplier or service provider, whose goods, services

or works offered for procurement, has local content less than or equal to 20% for the

subject tender, as defined under the Order No. P-45021/2/2017-PP(BE-II) dated

04.06.2020 issued by DPIIT.

v. L1’ means the lowest tender or lowest bid received in a tender, bidding proc

ess or other procurement solicitation as adjudged in the evaluation process as per

the tender or other procurement solicitation.

vi. ‘Margin of purchase preference’ means the maximum extent to which the price quoted

by a class- I local supplier may be above the L1 for the purpose of purchase

preference. Margin of purchase preference shall be 20% for the subject tender.

b) Procedure for Purchase Preference in procurement of goods or works which are

divisible in nature: NOT APPLICABLE FOR THE SUBJECT TENDER

i. Among all qualified bids, the lowest bid will be termed as L1. If L1 is from a local supplier,

the contract for full quantity will be awarded to L1.

ii. If L1 bid is not a 'Class-I local supplier', 50% of the order quantity shall be

awarded to L1. Thereafter, the lowest bidder among the 'Class-I local supplier' will

be invited to match the L1 price for the remaining 50% quantity subject to the Class-

Signature & Stamp of Bidder (Authorised Person from Bidder)

Tender for supply of office stationery items for O&M wing of GMRCL

I local supplier's quoted price falling within the margin of purchase preference, and

contract for that quantity shall be awarded to such 'Class-I local supplier' subject to

matching the L1 price.

iii. In case such lowest eligible 'Class-I local supplier' fails to match the L1 price or

accepts less than the offered quantity, the next higher 'Class-I local supplier' within

the margin of purchase preference shall be invited to match the L1 price for remaining

quantity and so on, and contract shall be awarded accordingly.

iv. In case some quantity is still left uncovered on Class-I local suppliers, then such balance

quantity may also be ordered on the L1 bidder.

c) Procedure for Purchase Preference in procurement of goods or works which are not

divisible in nature and in procurement of services where the bid is evaluated on price

alone: APPLICABLE FOR THE SUBJECT TENDER

i. Among all qualified bids, the lowest bid will be termed as L1. If L1 is from a local supplier,

the contract will be awarded to L1.

ii. If L1 is not 'Class-I local supplier', the lowest bidder among the 'Class-I local supplier',

will be invited to match the L1 price subject to Class-I local supplier's quoted price

falling within the margin of purchase preference, and the contract shall be awarded to

such 'Class-I local supplier' subject to matching the L1 price.

iii. In case such lowest eligible 'Class-I local supplier' fails to match the L1 price, the

'Class-I local supplier' with the next higher bid within the margin of purchase

preference shall be invited to match the L1 price and so on and contract shall be

awarded accordingly.

iv. In case none of the 'Class-I local supplier' within the

margin of purchase preference matches the L1 price, the contract may be awarded

to the L1 bidder.

d) Minimum local content and verification of local content:

i. The ‘Class-I local supplier’ / ‘Class-II local supplier’ at the time of tender, bidding or

solicitation shall be required to indicate percentage of minimum local content and provide

self- certification that the item offered meets the minimum local content requirement for

‘Class-I local supplier’ / ‘Class-II local supplier’, as the case may be. They shall also give

details of the location(s) at which the local value addition is made.

ii. In case of procurement for a value in excess of Rs. 10 crores, the class-I local

supplier/ class-II local supplier shall be required to provide a certificate from the statutory

auditor or cost auditor of the company (in case of companies) or from a practicing cost

accountant or practicing chartered accountant (in respect of suppliers other than

companies) giving the percentage of local content after completion of works to the

iii. If any false declaration regarding local content is found, the company shall be debarred

for a period of three years from participating in tenders of all metro rail companies.

iv. Supplier/bidder shall give the details of the local content in a format attached as

Annexure-X and Annexure-XI of tender document duly filled to be uploaded along with

the technical bid. In case, bidder do not upload/submit Annexure-X and Annexure-XI of

tender document duly filled along with their technical bid, supplier/bidder shall be

considered as ‘Non-local supplier’ and will not be eligible to participate for estimated

value of purchases up to Rs. 200 crores except Global tender enquiries in terms of

Clause 3(b) of Order No. P-45021/2/2017- PP(BE-II) dated 04.06.2020 issued by

Department for Promotion of Industry and Internal Trade (DPIIT).

Signature & Stamp of Bidder (Authorised Person from Bidder)

Tender for supply of office stationery items for O&M wing of GMRCL

e) Complaints relating to implementation of Purchase Preference

Fees for such complaints shall be Rs. 2 Lakh or 1% of the value of the local item being

procured (subject to maximum of Rs. 5 Lakh), whichever is higher. In case the complaint is

found to be incorrect, the complaint fee shall be forfeited. In case, the complaint is upheld

and found to be substantially correct, deposited fee of the complainant would be refunded

without any interest.

(B) Bidder from a country, which shares a land border with India

I. Any bidder from a country which shares a land border with India will be eligible to bid in this tender

only if the bidder is registered with the Competent Authority (i.e. Department for Promotion of

Industry and Internal Trade – DPIIT). The detail circular may be referred on this website :

https://doe.gov.in/procurement-policy-divisions.

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means

any person or firm or company, including any member of a consortium or joint venture (that is an

association of several persons, or firms or companies), every artificial juridical person not falling in

any of the descriptions of bidders stated hereinbefore, including any agency branch or office

controlled by such person, participating in a procurement process.

Ill. "Bidder from a country which shares a land border with India" for the purpose of this Order

(a). An entity incorporated, established or registered in such a country; or

(b). A subsidiary of an entity incorporated, established or registered in such a country; or

(c). An entity substantially controlled through entities incorporated, established or registered in such

(d). An entity whose beneficial owner is situated in such a country; or

(e). An Indian (or other) agent of such an entity; or

(f). A natural person who is a citizen of such a country; or

(g). A consortium or joint venture where any member of the consortium or joint venture falls under

any of the above

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or more juridical person, has a

controlling ownership interest or who exercises control through other means.

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per

cent. of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the management

or policy decisions including by virtue of their shareholding or management rights or shareholders

2. Voting agreements;

In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting

alone or together, or through one or more juridical person, has ownership of entitlement

to more than fifteen percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the

natural person(s), who, whether acting alone or together, or through one or more juridical person,

has ownership of or entitlement to more than fifteen percent of the property or capital or profits of

such association or body of individuals;

Signature & Stamp of Bidder (Authorised Person from Bidder)

Tender for supply of office stationery items for O&M wing of GMRCL

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the

relevant natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author

of the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any

other natural person exercising ultimate effective control over the trust through a chain of control

V. An Agent is a person employed to do any act for another, or to represent another in dealings with

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a country

which shares a land border with India unless such contractor is registered with the Competent

Notes to Bidders:

(1) The tenderer may download the tender document along with Addendum (if any) from

(n)Procurement’s site https://tender.nprocure.com and GMRC’s Website

www.gujaratmetrorail.com. The interested tenderer shall submit the same with tender submittal

untampered, duly signed and stamped on each page.

(2) Any alterations in Eligibility Criteria and terms of the Tender Document, or any amendment to

the Tender Document, etc. will not be published in the newspapers but the same will be

uploaded on N Procurement and GMRC website, as mentioned above.

(3) The tenderers may obtain further information/clarification, if any, in respect of these tender

documents from the office of Managing Director, [Attn: GM (Contract)], Gujarat Metro Rail

Corporation (GMRC) Limited, formerly known as Metro-Link Express for Gandhinagar and

Ahmedabad (MEGA) Company Ltd., Block No.1, First Floor, Karmayogi Bhavan, Behind

Nirman Bhavan, Sector 10/A, Gandhinagar – 382010, Gujarat, India, Gujarat. Contact No. 079-

232-48572, Extension 526 / 527, email id: [email protected] &

[email protected].

(4) The Tender Document comprises of following documents;

• Section – I, Notice Inviting Tender

• Section – II, Detail of Printing, Xerox and other related works

• Section – III, Minimum Eligibility Criteria

• Section – IV, Tendering Process

• Section – V, Instruction to Bidder

• Section – VI, Terms and Conditions of Contract

• Annexure – I to XII

(5) GMRC reserves the right to accept or reject any or all proposals without assigning any reasons.

No tenderer shall have any cause of action or claim against the GMRC for rejection of his

(6) GMRC also does not bind itself to accept the lowest rate. GMRC shall award of work after

evaluation looking into feasibility, capacity and competency of the agency.

(7) If any Scheduled event(s) of tender activity falls on public holiday, then the same will be

conducted on the next working day at the same mentioned time.

(8) Our Contact person for this tender is GM - Contract with mail-ID

[email protected] & [email protected], Telephone

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 10 of

Tender for supply of office stationery items for O&M wing of GMRCL

Section –II, Details of office stationery items for O&M wing of GMRCL.

Sr. Approx Qty for

Product Name Unit

1 Pen Use and Throw Saino Softek Blue Each

2 Pen Use and Throw Saino Softek Black Each

3 Folder - Button ( Plastic )-A 4 Size-Solo Each

4 L Folder Plastic A4 Size Each

5 CDs-Regular-Moserbaer - 700 MB Frontech Proffesional Each

6 DVDs-Regular-Moserbaer - 4.5 GB Frontech Proffesional Each

7 Binder Clip-19 mm-Oddy / Equivalent Pkt.

8 Binder Clip-25 mm-Oddy / Equivalent Pkt.

9 Binder Clip-32 mm-Oddy / Equivalent Pkt.

10 Binder Clip-51 mm-Oddy / Equivalent Pkt.

11 Sticky Notes - Oddy Each

12 Post it Colour Flag - Oddy Each

13 Glue sticks-15 gms-Fevistick Each

14 Scale-Steel ,30 cms-Elora Each

15 Cello Tape-Transparent 1/2 x 15 Mtr-Wonder Each

16 Cello Tape-Transparent , 1 x Mtr-Wonder Each

17 Cello Tape-Transparent , 2 x Mtr-Wonder Each

18 Cello Tape-Brown , 1 x 65 Mtr-Wonder Each

19 Cello Tape-Brown , 2 x Mtr-Wonder Each

20 Cello Tape-Brown, 3 x Mtr-Wonder Each

21 Tap Dispenser king 1 Inch Each

22 Pencil-Regular-Apsara HB (Pkt in 10 Nos.) 1 Box

23 Eraser-Non dust-Apsara (Pkt in 20 Nos.) 1 Packet

24 A4 size Copier paper-75 GSM - 500 sheet-JK Red 1 Ream

25 A3 size Copier paper-75 GSM - 500 sheet-JK Red 1 Ream

26 Legal size Copier paper-75 GSM - 500 sheet-JK Red 1Ream

27 Push pin Coloured 1 Box

GMRC Page 11 of

Tender for supply of office stationery items for O&M wing of GMRCL

Sr. Approx Qty for

Product Name Unit

28 Envelope-White - 9 X 4-Standard Quality Each

29 Envelope-White - 11 X 5-Standard Quality Each

30 Envelope-White - 12 X 10-Standard Quality Each

31 Envelope - Cloth-12 X 10-Standard Quality Each

32 Envelope - Cloth-16 X 12-Standard Quality Each

33 Battery-AA-Everready Each

34 Battery-AAA-Everready Each

35 Battery (Rechargable) For Security Wand Each

36 White board Duster-Magetic-ICON Each

37 Stapler-No.10-Kangaroo Each

38 Stapler-HP - 45-Kangaroo Each

39 Stapler Pin-For No 10-Kangaroo Each

40 Stapler Pin-For HP - 45-Kangaroo Each

41 U pin-Plastic Coated-Standard Quality 1 Box

42 Stamp Pad-Medium-Faber-Castell Each

43 Correction Pen-Pen-Camlin 10 N 7 ml Each

44 Punching machine-No. 52-Kangaroo Each

45 Punching machine-No. 500-Kangaroo Each

46 File lace-White-Standard Quality 1 Packet

47 Permanent Marker CD Marker Camlin Fine Tip Each

48 Permanent Marker Thick Point Camlin Fine Tip Each

49 Highlighter pen Faber-Castle Each

50 Scissor Infinity SC 004 Each

51 Scissor Infinity SC 007 Each

52 Register Regular 2 Q Each

53 Register Regular 3 Q Each

54 Calculator-CT 555N - 12 Digits-Citizen Each

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 12 of

Tender for supply of office stationery items for O&M wing of GMRCL

Sr. Approx Qty for

Product Name Unit

55 Calculator Orpat 400 GT Each

56 Paper cutter - 9 MM Each

57 Seperator-Plastic (1 to 20)-Solo/Keny 1 Set

58 Seperator-Plastic (Alphabets)-Standard Quality 1 Set

59 Fevikwik- 500mg Each

60 Pen stand-Mesh wire-Standard Quality Each

61 Pocket Spiral Diary Classmate 80 Page Each

62 Paper Tray-1 Set - Of 3 floor-Omega Each

63 Paper Tray-1 Set - Of 4 floor-Omega Each

64 File Tray Plastic-Medium Size-Standard Quality Each

65 Lever File Padam Each

66 Lever Arch File - SPS Each

67 Report File Keny 865 Tra Each

68 Dandi File-Plastic - A4 Size-Solo Each

69 Spring File Reliable, Silver Each

70 Gadar Spring File-No. 1500-Reliable Each

71 Folder file - Display folder-20 Pocket - Full Scape-Solo Each

72 White Board Marker Blue -Regular-Camlin Each

73 White Board Marker Black -Regular-Camlin Each

74 White Board Marker Red -Regular-Camlin Each

75 Sharpner - Camlin Each

76 Sprial Pad - Padam Each

77 Sheet Protector-A4 Size - Thin-Standard Quality Each

78 Ball Pen-Fine grip-Cello Each

79 Add Gel Pen - Achiver (Blue)-Add Gel Pen - Achiver-Add Gel Each

80 Add Gel Pen - Achiver (Black)-Add Gel Pen - Achiver-Add Gel Each

81 Uniball Eye - Regular - Mitsubishi Each

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 13 of

Tender for supply of office stationery items for O&M wing of GMRCL

Sr. Approx Qty for

Product Name Unit

82 Ball Pen-Regular-Cello Butterflow Blue Each

83 Ball Pen-Regular-Cello Butterflow Black Each

84 Ball Pen-Regular-Cello Butterflow Red Each

85 Flap File - Regular Each

86 Exam Pad - Clip Board-Acrylic-Regular Each

87 White Board-4"3"-Standard Quality Each

88 Notice/Soft Board-3"2"-Standard Quality Each

89 Water Glass-290 ml-Cello Dozen

90 Tea Cups-Regular-Oasis Dozen

91 Plastic water bottles-1 Liter-Cello Crystal Each

92 carbon Paper 1 Packet

1. The quantity as mentioned above of stationary item are estimate only. This may increase or

2. The payment will be made as per actual.

3. Delivery of above items will be on monthly basis or as per requirement at Apparel Park Depot,

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 14 of

Tender for supply of office stationery items for O&M wing of GMRCL

Section – III, MINIMUM ELIGIBILITY CRITERIA

1. The bidder shall be Stationed locally by a dedicated branch or through registered

office/shop/firm in Ahmedabad/Gandhinagar as a Supplier of Stationery Items works under

Shop & Establishment Act. The details to be filled in Annexure – I.

2. The submission in JV / Consortium is not allowed.

3. Work Experience : The tenderers will be qualified only if they have successfully completed

work(s) during last seven (7) years ending last day of the month of tender submission as given

(i) At least one “similar work”**of value of Rs.22.80 Lacs

(ii) Two “similar works” **each of value of Rs. 14.25 Lacs

(iii) Three “similar works”**each of value of Rs.11.40 Lacs

** Definition of Similar Work: ** “Similar Nature of Work is Supply of Stationery Items in Offices”

for Government offices (State / Central / PSU / Corporation / Railway etc.) / Private offices / Banks

/ Airports etc.

The similarity and suitability of the experience shall be assessed by GMRC on the basis of

documentary proof furnished by Bidders. The tenderer shall attached the details of work

executed by them in the Performa prescribed in Annexure II (A), mandatory. Non-Submission

or missing of any documentary evidence shall be liable for Bid rejection.

4. Financial Standing:

The Average Annual Turnover of last 3 Financial Years (FY 2022-23, 2023-24 & 2024-25) of the

bidder should be minimum Rs.11,40,000/- (Indian Rupees: Eleven Lakh Forty Thousand Only)

per year from providing similar work “Supply of Stationery Items in Offices” The Turn Over must

be certified by the Statutory Auditor/Chartered Accountant.

In case audited balance sheet of the last financial year (i.e. 2024 – 25) is not made available

by the agency, he has to submit an affidavit certifying that ‘the balance sheet has actually not

been audited so far’. In such a case the financial data of previous ‘2’ audited financial years will

be taken into consideration for evaluation.

6. Submission of Undertaking by the Bidder on the following as per Annexure IV & V:

• No existing litigation.

• Not blacklisted, terminated by any client in India within the last three years.

• The bidder never filed any law suits or requested arbitration with regard to any

Contract within the last five years

• No judgment, claim, arbitration proceeding or suit pending or outstanding

Against the bidder or its officers

• Bankruptcy was never filed by the bidder, its subsidiaries or its parent

GMRC Page 15 of

Tender for supply of office stationery items for O&M wing of GMRCL

• The bidder was never cited by any regulatory agency for a safety violation in

the last five years.

Other Submissions:-

Apart from above mentioned submissions, bidder is required to submit the following documents in their

qualification cum technical bid.

a. IT Returns of last three years

b. Copy of PAN, TAN, GST Registration number etc.

c. Certificate of Registration under Shops & Establishment Act

1. The Bidder is advised to submit his Bid (i.e. Technical Bid in Physical) in spiral / binder book

with index, page numbering, sign and stamp on each and every page and should also upload

in N-procurement site.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 16 of

Tender for supply of office stationery items for O&M wing of GMRCL

Section – IV, TENDERING PROCESS:

Gujarat Metro Rail Corporation (GMRC) Limited (herein after referred to as GMRC or GMRC Ltd), A

Special Purpose Vehicle (SPV) of Government of India (GoI) and Government of Gujarat (GoG) invites

offer through E-Tendering in 2 (two) bids systems from reputed / authorized / experienced firms /

companies stationed locally in Ahmedabad/ Gandhinagar and engaged in the business of supply of

Stationery Items works as per the requirements for GMRC’s office for the period of two year.

Tender is invited in two parts i.e. (1) Technical Bid (Physical & Online form) (2) Financial bid (online

(1) Technical Bid (Physical & Online form)

(a) Technical Bid shall be submitted in three separate Envelope duly completed in all respects.

These three envelops will be wrapped in an outer envelope addressed to designated officer, duly

super scribing on top the Tender Notice No., Tender No., name of the work, time and date of

submission. The envelope should also bear the name and address of the Tenderer.

Envelope – 1, should marked as “Tender Fees and Tender Security/EMD”,

Envelope – 2, should marked as “Qualification cum Technical Bid” containing Documents as

mentioned in Annexure –VII. The submissions in Envelope – 2 are to be given in spiral / binder

book with index, page numbering.

Envelope – 3, should marked as “Tender Document” containing the unfilled copy of Tender

Document signed and stamp as token of acceptance of all terms and conditions mentioned in

tender document

Hence, the outermost envelope/package will contain three sealed inner envelopes.

The name of the Proforma / Envelope to be mentioned clearly in words Envelope – 1, “Tender

Security/Tender Fees”, Envelope – 2, “Qualification cum Technical Bid” and Envelope – 3 “Tender

Document” as the case may be on the top of the respective Proforma / Envelope.

(b) These three envelopes to be placed in a single cover clearly written on the top as “Tender for

supply of Stationery Items”. The Bid duly completed in all respects with the inscription as

mentioned above should be submitted to GM (Contract) at office address mentioned in the Para /

Clause 1.1.2, Key details. Each and every page of these submission (i.e. Technical Bid, Envelope

– 1 to 3) must be signed, stamped by the authorised person of the Agency.

(c) The bidder to ensure that submission of Technical Bid is to be made online & in Physical form.

There shall not be any change to technical bid submitted Online & Physical. In case of any

discrepancy in submission of Technical Bid between physical and online form, the Technical Bid

submitted online will prevail and will be considered for evaluation.

(d) The physical copy will be received / accepted of only those bidders, who have submitted the

online bids on or before due date and time as mentioned in Para 1.1.2 (j) of key details.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 17 of

Tender for supply of office stationery items for O&M wing of GMRCL

(2) Financial bid (online)

(a) Financial Bid is not to be submitted in physical form as it has to be filled up on portal online at

https://tender.nprocure.com. Financial Bids of those bidders who qualify in the Technical evaluation

as per the criteria laid down in the document shall only be opened online.

The tender form for the financial bid is prescribed in tender document as ‘Online financial proposal’ at

Annexure - III.

(b) The power to accept a tender is vested with GMRC, which does not bind itself to accept the lowest

tender and reserves itself the authority to reject any or all of the tenders received without assigning

any reason. All tenders wherein any of the prescribed conditions are not fulfilled or are incomplete in

any respect are liable to be rejected. Canvassing in any form in connection with tender is strictly

prohibited and the tender submitted by the bidders who resort to canvassing will be liable for rejection.

The bidder shall sign and stamp each page of the tender document as a token of having read and

understood the terms and conditions contained herein and submit the same along with the qualifying

(c) The Bidder shall fill up the information in the Annexure-I enclosed at the end of this document in

clear and legible terms. Annexures will also have to be signed and stamped by the bidder through its

authorized signatory only. The tender forms shall be rejected if it is not complete in any aspect. The

bidders are advised to check the website of (n)Procurement and GMRC Ltd. regularly for any

amendments, if any.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 18 of

Tender for supply of office stationery items for O&M wing of GMRCL

Section – V, INSTRUCTION TO BIDDERS

1) ONE BID PER BIDDER:

Each bidder shall submit only one tender either by himself/herself as sole. The submission in JV /

Consortium is not allowed.

(2) COST OF BID:

The bidder shall bear all costs associated with the preparation and submission of the bid and GMRC

will in no case, shall be responsible or liable for those costs, regardless of the conduct or outcome of

the tender process

(3) AMENDMENT TO BID DOCUMENT:

At any time, prior to the date of submission of bids, the GMRC Ltd. may for any reason, at its discretion,

whether at its own initiative or in response to a clarification by a prospective bidder, modify the bid

documents by amendments. The amendments/Corrigendum will be notified on GMRC / (n)Procurement

website and these amendments will be abiding to the bidders. Bidders are advised to visit GMRC /

(n)Procurement website regularly for updates in this regards.

(4) EXTENSION OF TIME:

In order to give prospective bidders required time to take the amendments into action in preparation of

their bids, GMRC Ltd. may at its discretion extend the timeline for submission of bid suitably.

(5) VISIT TO OFFICES / SITE OFFICES:

The bidder is required to provide of of Stationery Items at GMRC O&M wing. However, in case, if

required GMRC may request existing successful agency to provide above subject Items other stations

/ office etcetera of GMRC. Hence, the bidder is advised to visit all these venues and acquaint

himself/herself with the Supply System. The costs of visiting shall be borne by the bidder. It shall be

deemed that the bidder has visited to GMRC offices.

Bids and all accompanying documents shall be in English as far as possible.

(7) FORM OF BID:

The Form of Bid shall be completed in all respects and duly signed and stamped by an authorized and

empowered representative of the Bidder. If the Bidder is partnership firm/company, the Form of Bid

shall be duly signed by an authorized representative who must demonstrate authority for the same

with an acceptable documentary proof. Signatures on the Form of Bid shall be witnessed and dated.

(8) CURRENCIES OF BID AND PAYMENT:

The bidder shall submit price bid / offer in Indian Rupees and payment under this contract will be made

in Indian Rupees only.

(9)RIGHT TO VARY QUANTITIES:

GMRC reserves the right at the time of award of the contract or during the contract period to increase

or decrease the quantity of all or any BOQ items in the schedule of requirements without any change

in unit price quoted by bidder which shall be abiding to bidder.

(10) RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 19 of

Tender for supply of office stationery items for O&M wing of GMRCL

GMRC Ltd. does not bind itself to accept lowest or any other bids and has the right to cancel the bidding

process and reject all bids or some bids or single bid at any time prior to award of the contract without

assigning any reasons whatsoever and without thereby incurring any liability to the affected

bidder/bidders on the grounds for the company’s action.

(11) TECHNICAL BID SUBMISSION IN PHYSICAL FORM: -

(11.1) Refer: Section IV (technical bid – physical & online form)

(11.2) Tender Fee and Tender Security/Earnest Money Deposit (EMD)

(a) Tender Fees: - Rs. 5,000/- (Rupees: Five Thousand Only) Non-refundable. Tender fees is to be

paid online in GMRC’s account through n procurement portal while submitting the bid. No other mode

of payment will be accepted. The copy / transaction details of online payment of tender fees shall be

uploaded online as evidence of payment of tender fees. The bidders will be required to upload scanned

copies of transaction of payment of tender fee/tender document cost including e-receipt to be uploaded

in online bid submission. The bidder to note that the tender fees in physical mode shall not be accepted.

Tender not accompanied by requisite Tender Fee will be summarily rejected and NO Technical

evaluation will be undertaken. Further the bid will not be eligible for financial opening. No other mode

of payment will be accepted.

Note: The payment of the tender fees/security is acceptable from bidder’s account only.

(b) Tender Security/EMD of Rs.57,000/- (Rupees : Fifty Seven Thousand Only) Tender Security is to

be paid in GMRC’s account through n procurement portal or submit e-Bank Guarantee (e-BG) or submit

FDR from any schedule bank in India. The copy / transaction details or e-BG of online payment of tender

security shall be uploaded online as evidence of payment of tender security. No other mode of payment

will be accepted.

Tender not accompanied by requisite Tender Security will be summarily rejected and NO Technical

evaluation will be undertaken. Further the bid will not be eligible for financial opening.

Note: Bidders to note that the payment of tender security shall be made from the account of bidder only.

If Tender Security has been made from other than the account mentioned above, same shall not be

accepted and all such bids shall be considered ineligible and summarily rejected.

The Fixed Deposit / Bank Guarantee to be drawn in favour of “Gujarat Metro Rail Corporation (GMRC)

Limited”, payable at Gandhinagar/Ahmedabad. For FD/BG, validity must be for 240 days (180 +

days) from the last date of bid submission.

(c) Online submission

i. The bidders will be required to upload scanned copies of transaction of payment of tender

fee/Tender document cost and Tender Security at the time of online bid submission.

ii. The Employer cannot take any cognizance and shall not be responsible for any delay in

submission/ uploading of Tender. The Tenderer shall ensure that they had received

receipt/acknowledgement of their tender submission which is generated by the system itself on

successful submission of tender online

iii. Tender Security/EMD submitted after due date and time shall not be accepted and tenders of

such tenderers shall liable to be rejected summarily.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 20 of

Tender for supply of office stationery items for O&M wing of GMRCL

iv. GMRC will not be responsible for any delay, internet connection failure or any error in uploading

the tender submission. The tenderers are advised to upload their submissions well before the

due date and time of tender submission to avoid any problems and last minute rush.

v. At 15.30 hrs (IST) on the last day of submission of tenders, the online receipt of tender fees

and tender security will be checked on n procurement portal. The bidder will be solely

responsible for online submission of tender fees and tender security.

(11.3) Technical bid without Tender Security, Tender fees shall be summarily rejected.

(11.4) EMD of the unsuccessful bidders will be returned to them after Issue of LOA to successful Bidder.

(11.5) No interest will be paid to the bidders on EMD submitted.

(11.6) EMD of the successful bidder shall be returned on receipt of Performance Guarantee and after

signing the Contract Agreement.

(11.7) EMD shall be forfeited if the bidder withdraws his bid during the period of Tender validity.

(11.8) EMD shall be forfeited if the successful bidder refuses or neglects to execute the contract or fails

to furnish the required Performance Guarantee within the time frame specified by GMRC Ltd.

(11.9) The Technical Bid should consist of the following documents as per Annexure-VII:

a. Signed & stamped copy of PAN card of the Agency/Firm/Company under Income Tax Act. Self-

attested one recent passport size photograph(s) of the authorized person(s) of the

firm/agency with name, designation, Office/Residential address and office Telephone

numbers, whether the bidder is a sole proprietor/partnership firm/any other firm and if

partnership firm/company, names addresses and telephone numbers of all Directors/Partners

along with Annexure-I.

b. Signed & stamped copy of valid Registration Number of Agency under Shop & Establishment

c. Signed & stamped copy of GST registration number and GST return data of last 3 months.

d. Proof of Annual turnover of last three financial years as stated in Minimum Eligibility Criteria. It

should be supported by audited P&L statement or Balance sheet copy or CA certificate of the

e. Experience Certificates with summary in tabulated form - List with documents from the

concerned organizations on its letterhead along with necessary contact details as mentioned

in Annexure-II; and a satisfactorily work completion certificate to be provided compulsorily.

f. Annexure-V (Undertaking)

(12)THE FINANCIAL BID SUBMISSION (ONLINE ONLY): -

Financial Bid is not to be submitted in physical form as it has to be filled up on the online portal

https://tender.nprocure.com. Financial Bids of those bidders who qualify in the Technical evaluation

as per the criteria laid down in the document shall only be opened online.

The tender form for the financial bid in Proforma prescribed in tender document as ‘Online financial

proposal’ in Annexure- III

Help Desk Link for E-Tendering: -

Help-Desk Link for E-Tendering:-

In case bidders need any clarifications or if training required to participate in online tenders, they

can contact (n) Procure Support team:-

(n)Code Solutions - Division of GNFC Ltd.,

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 21 of

Tender for supply of office stationery items for O&M wing of GMRCL

(n)Procure Cell 304, GNFC Infotower, S.G. Road

Bodakdev, Ahmedabad - 380054 (Gujarat)

Toll Free : 7359 021

Email : [email protected]

Operating System & System Requirements:-

Computer: Win 8.1 or higher

Java Runtime Environment (JRE): Ver 1.8 and above

Full Administrative Rights: For Network/ Corporate User

PKI Component: 32 Bit /64 Bit

Supported Browser: Google Chrome/ Microsoft Edge/ Mozilla Firefox (Preferably Latest Version)

Internet Connection: Preferably High Speed

Digital Signature Certificate Legally valid class

New DSC Purchase & Renewal L: 079 – 66743289/ 66743300 /

Email Id : [email protected]

[email protected]

DSC Support Toll Free Number: 7359-021-663

(n)Procure Bidding Manuals : https://tender.nprocure.com/support

(12.1) The financial bid submitted by bidder shall remain valid and open for acceptance 90 days from

the date of bid submission.

(12.2) Bid Prices:

The Bidder shall quote rate/price (up to two decimal) each line of items (i.e 1 to 92) of Financial Bid

(Annexure-III).

Bid Offer Covers Bidder’s all obligations mentioned in or to be reasonably inferred from the Tender

document in respect of the Providing of Stationery Items Offices of GMRC and station located at

Ahmedabad/ Gandhinagar.

(12.3) Bidders are advised to visit and assess the scope and requirements under the tender

consciously. Rates so offered by a bidder shall be assumed to have been quoted after comprehensive

assessment of the scope, quality and quantity of the items. The terms, conditions and notes under this

chapter are guiding and thus bidder/s are advised to make its own assessment and after then to quote.

(12.4) It shall be the responsibility of the bidder / tenderer to ensure that this tender is submitted in

physical form (i.e. Technical Bid) and online form (i.e. Financial bid) on e-tendering portal

https://tender.nprocure.com before the deadline of submission. Non submission of any one of the

above submission shall be considered as non-responsive and liable to be summarily rejected.

(13) BID OPENING AND EVALUATION:

(13.1) deleted.

(13.2) The bid of any bidder who has not complied with one or more of the conditions prescribed

in the tender document will be summarily rejected.

(13.3) Conditional Bids will also be summarily rejected.

(13.4) To assist in the examination, evaluation and comparison of Financial Package, the GMRC may

ask Tenderers individually for clarification of their tenders, including breakdowns of prices. The request

for clarification and the response shall be in writing or by Tele-fax, but no change in the price or

substance of the tender shall be sought, offered or permitted except as required to confirm correction

of arithmetical errors discovered by the Engineer/ Employer during the evaluation of tenders.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 22 of

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(13.5) Financial bids of only the technically qualified bidders will be opened online.

(13.6) It may be noted that Non-submission of Tender fees & Tender Guarantee will liable to reject the

tender submission.

(13.7) Overall L1 will be decided as mentioned below with reference to Annexure-III,

The Bidder shall quote rate/price (up to two decimal) each line of items (i.e. 1 to 92) of Financial Bid

(Annexure-III).

In case, two or more agencies quoting same total amount, then the agency having highest average

In case, two or more agencies quoting same total amount, then the agency having highest average

annual turnover will be preferred for award of work.

Bid Offer Covers Bidder’s all obligations mentioned in or to be reasonably inferred from the Tender

document in respect of the Providing of Stationery Items Works at GMRC. This includes all the liabilities

of the Bidder to deliver items at GMRC’s Apparel Park Depot, Admin Office.

(14) ISSUANCE OF LETTER OF ACCEPTANCE (LOA) AND AWARD OF CONTRACT:

(14.1) Prior to the expiration of the bid period, GMRC will notify the successful bidder in writing by

issuing Letter of Acceptance (LOA) through e-mail that its bid has been accepted.

(14.2) The issuance of Letter of Acceptance (LOA) shall constitute the intention of GMRC to enter into

an agreement with the successful bidder.

(14.3) Upon issuance of LOA, the successful bidder shall submit Performance Guarantee of 5% of

Contract value in conformity with the bid documents, in stipulated time period which is within 21 (Twenty

One) days from the issuance of LOA). Thereafter a contract in accordance with the tender terms will be

executed between the successful bidder and GMRC on suitable stamp and after that EMD will be

(14.4) In absence of Contract Agreement, The duly accepted Letter of Acceptance signed by authorized

parties (i.e. GMRC & Agency) shall be treated as Contract Agreement.

(15)CANCELLATION OF LETTER OF ACCEPTANCE:

Failure of the successful bidder to comply with the requirement of submission of Performance

Guarantee in the form of Bank Guarantee / Demand Draft in stipulated time (within Twenty one days of

issuance of LOA) shall constitute sufficient ground for the cancellation of the acceptance of bid and

forfeiture of the EMD, in such case GMRC may make the offer to any other bidder at its only discretion

or may call for new bids.

(16) POST BID CLARIFICATION:

No post bid clarification at the initiative of the bidders shall be entertained. Any effort by the bidders to

influence the GMRC in its bid evaluation, bid comparison or award of the contract shall be resulted into

rejection of the entire bid.

(17) Clarification of Tenders

To assist in the examination, evaluation and comparison of tenders, the Employer may, at his discretion,

ask any tenderer for clarification of his tender, including breakdown of unit rates. The request for

clarification and the response shall be in writing or by facsimile, but no change in the price or substance

of the tender shall be sought, offered or permitted except as required to confirm the correction of

arithmetic errors discovered by the Employer in the evaluation of the tenders.

(18) MISCELLANEOUS:

(18.1)The bidder is expected to examine all the instructions, Forms, Terms and Conditions in the Tender

document. Failure to furnish all information required by the Tender document or submission of a tender

not substantially responsive to the Tender document in every respect will be at the bidder's risk and

may result into rejection of the bid.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 23 of

Tender for supply of office stationery items for O&M wing of GMRCL

(18.2) GMRC may terminate the contract if it is found that the contractor/agency is black listed on

previous occasions by any of the Government Departments/ Institutions/ Local Bodies/

Municipalities/ Public Sector Undertakings, etc. If the work completion certificate submitted by the bidder

contains any negative/adverse remark, in that case the bidder will not qualify for the technical evaluation

and the bid will be summarily rejected. Non submission of satisfactory work completion certificates will

also lead to disqualification for the technical evaluation and the bid will be summarily rejected. The

satisfactory work completion certificate submitted by bidder shall also include remarks of its respective

clients/principal employer about not levying financial penalty or other major penalty to the bidder during

his contract tenure. If any kind of financial penalty or any other major penalty levied to the bidder by its

previous clients/principal employer is found, in such case the bidder will be disqualified at Technical Bid

Evaluation stage.

(18.3) The bidder shall not make or cause to be made any alteration, erasure or obliteration to the text

of the Tender Document.

(18.4) The Bidder shall check all the pages of tender document and in the event of discovery of any

discrepancy or missing pages, the bidder shall inform GMRC and shall ensure to get all the details on

(18.5) Bidder, who desire to avail further clarification in any aspect of the mentioned tender may submit

query on clarification on mail id [email protected] &

[email protected] within 7 days from the date of issuance of the tender. The

clarifications and amendments, if needed will be issued within 5 days from the last date of query

submission date. Queries after the stipulated time period i.e.7 days from the date of issuance shall not

be considered in any case.

(18.6) The decision taken by GMRC will be final and abiding to all the bidders in any aspect of the

mentioned tender and the bidder shall have no claim in any form against GMRC Ltd.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 24 of

Tender for supply of office stationery items for O&M wing of GMRCL

Section – VI, TERMS & CONDITIONS OF CONTRACT:

(Hereinafter successful bidder is referred to as agency or service provider)

1. SCOPE OF WORK

I. The Agency has to supply the contracted items in the mentioned/Standard Quality at

the agreed rate quoted in the tender throughout the contract period at following office

Apparel Park Metro Depot

63-64 Apparel Park Depot, Nr. Apparel Park Metro Station

Rajpur Hirpur, Gomtipur, Ahmedabad -

II. The Agency has to supply the demanded items on day zero (the day item is demanded

by GMRC) and the Agency should deliver the items Apparel Park Depot at Free of

III. No extra payment (in terms of any other charges) shall be demanded from GMRC

towards the delivery of the demanded items.

IV. GMRC and its officials reserve all rights to decline the delivery of the demanded items

if the items are not found up-to-the-mark as per the specification by its official and any

expenses or losses caused to the suppliers shall be borne by the supplier. It will be the

responsibility of the supplier to ensure that articles supplied are of the best quality and

free from all defects.

V. If GMRC found any broken/bad quality items, the Supplier has to immediately replace

those items. The Supplier will bear the cost of freight, loading & unloading in such

replacement without being entitled to any extra payment.

VI. The Supplier will make arrangement to remove the rejected material within one week

from the date of rejection advice at their cost. If goods are not removed within aforesaid

time limits, GMRCL shall have the right to dispose of the same at the risk and cost of

the supplier, GMRCL shall not be any way responsible for any safe custody of such

goods once they are rejected and supplier shall be liable for any further damage /

quality deterioration / etc after getting intimation from GMRCL.

2. Sub-Contracting

Selected agency shall not assign, transfer, pledge or subcontract any item covered under this

3. Performance Security

3.1 The Agency shall deposit Performance Guarantee of 5% of Contract amount within 21 calendar

days from the date of issuance of LOA in the form of DD, PO, a bank Guarantee or Fixed Deposit

from nationalised bank payable at Gandhinagar/Ahmedabad and should be valid for a period of

Sixty days after the date of completion of all contractual obligations. In case of extension of contract

period the Bank Guarantee is to be extended further as per the requirement of GMRC Ltd. This

Bank Guarantee shall be released only after 60 Days from the date of expiry of the contract.

3.2 n case, the successful agency has commenced the work from the date of LoA (Letter of

Acceptance) but fails to submit the Performance Bank Guarantee (PBG) within the stipulated

timeline, a penalty of INR 500 per day shall be imposed, subject to a maximum period of 60 days.

If the agency does not submit the PBG within this extended period, the employer will forfeit the

EMD and levy the penalty for non-submission of Performance Bank Guarantee (PBG). Further, the

employer will discontinue the work / service and cancel the Letter of Award (LoA) issued by GMRC.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 25 of

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Payments shall be made on a monthly basis within 15 working days after submission of the bills

in the succeeding months. The Agency shall submit the bills before 5th of every month along with

the order copy and delivery challan.

5. Change in Terms and Conditions/Contract

I. GMRC LTD. shall reserve all the rights to make changes in the terms and condition in

the mentioned contract/tender by a notice in writing to the agency. The agency will be

bound by the same and no representation in the said manner will be allowed /

II. Approximate Quantity mentioned in bid for last year annual consumption does not mean

that same quantity will be ordered during a contract period of one year. It may vary from

time to time and solely depends on requirement of GMRC.

III. In Special circumstances, GMRC may ask for replacement of brand mentioned in bid

on mutually agreed rate during the contract period.

IV. GMRC shall reserve all the rights to make changes in Make/Brand of stationery item

mentioned in bid at its discretion during the contract period.

V. GMRC shall reserve all the rights to add or delete items from the contract if required

without giving any reasons to agency.

The bidder shall bear all costs associated with the preparation and submission of the bid and

GMRC will in no case, shall be responsible or liable for those costs, regardless of the conduct or

outcome of the tender process.

(i) If The Agency fails to perform its duties/functions satisfactory as prescribed by GMRC Ltd.,

GMRC reserves the right to terminate the contract with agency at any point of time. In no event

shall the agency be entitled to any prospective profits or consequential losses because of such

(ii) The Contract shall be considered as terminated in the event of the death of the owner of the

agency and their legal heir will not have any right/claim towards the same. However, the legal

heirs of the owner of the agency may continue working as per contract specifications for next

three months. GMRC has to complete process to appoint the new agency during the mentioned

(iii) If Agency does not desire to continue the contract, in such case, it has to give three months

notice in advance. Period of three months notice shall be counted once notice will be accepted

by GMRC. The security deposit/Performance Guarantee will also be seized with its interest.

(iv) In addition to the any provision of this contract, GMRC can terminate the contract without

providing any reason to the agency by giving notice in one month in advance. No compensation

shall be paid to the agency for the residual period after the cancellation of contract.

(v) Failure by the Agency to comply services as per contract terms and conditions or any statutory

requirement of this tender during the contract period shall result in termination of the contract

and subsequent disqualification for participation in any future tender by GMRC. In such a case,

the security deposit/performance guarantee with interest will also be forfeited.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 26 of

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8. Contract Agreement

The format of Contract Agreement as given in clause-14, Section – V, INSTRUCTION TO

9. Dispute Resolution

9.1 In the event of dispute or difference arising between GMRC and the Agency, the same shall be

discussed & solved amicably in the first instance.

9.2 Further, in order to expedite the dispute resolution process, the parties may by mutual consent

also resort to the dispute resolution guidelines as laid down by Ministry of Finance, Government

of India vide O.M No No.F. 11212024-PPD dated 03.06.2024 or any other amendment or

modification as carried out in the said O.M from time to time.

10. FORCE MAJEURE

10.1 In this Clause, "force majeure" means an event beyond the control of the GMRC and

contractor, which makes it impossible or illegal for a party to perform, including but not limited

b. war, hostilities (whether war be declared or not), invasion, act of foreign enemies,

mobilisation, requisition, or embargo;

c. rebellion, revolution, insurrection, or military or usurped power, or civil war;

d. contamination by radio-activity from any nuclear fuel, or from any nuclear waste from the

combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of

any explosive nuclear assembly or nuclear component of such an assembly;

e. riot, commotion or disorder, unless solely restricted to employees of the Contractor or of

his Sub-contractors currently or formerly engaged on the Works.

10.2 If a party considers that it may be affected by Force Majeure, the party shall promptly notify

the other party and Engineer of such Force Majeure within 21 days of such occurrence. If

neither party issues any notice regarding the event within 21 days of its occurrence, the said

event shall be deemed not to have occurred and the Contract shall continue to have effect

11. Statutory Compliance with Laws, Regulations and Orders:

The Agency shall comply with all applicable Indian Laws, decree, rules and regulations of

government or any authorised agencies of any government in India and maintain valid record for

verification of the statutory authorities as well GMRC Ltd. as and when required.

12. Applicable Law:

The contract and the relationship of the parties hereunder shall be governed by and interpreted

in accordance with the laws of India and parties hereby agree to submit that the court at

Ahmedabad or Gandhinagar shall have the exclusive jurisdiction to dispute if any arising between

the parties to the Contract.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 27 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – I, Contact & Registration Details

Name Address of Firm/Agency

Telephone No. of Owner/Authorized Person

2 Registration No. of the Firm/ Agency

Name, Designation, Address and Telephone No. of Authorized

Person of Firm / Agency to deal with

Please specify as to whether Tenderer is sole proprietor /

4 Partnership Firm. Name, Address and Telephone No. of Director /

Partners should specified

5 PAN Card no issued by Income Tax Department

6 Shop & Establishment details

Details of Tender Fees

b) Instrument No.

c) Date of Issue

d) Name of Issuing Authority

8 Details of Tender Security/EMD

1. The agency is advised to necessary supporting documents with reference to details

provided as above.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 28 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – II, Experience & Financial Details

Annexure II (A)

Technical Experience,

This Annexure must be supported with certificates:-

Sr. Criteria Yes/ No If Yes provide Remarks

No submission document

details with ref. page

Minimum Eligibility Criteria

The bidder shall be Stationed locally by a

dedicated branch or through registered

office/shop/firm in

1 Ahmedabad/Gandhinagar for minimum

last three years as a Supplier of

Stationery Items works under Shop &

Establishment Act.

Work Experience : The tenderers will be qualified only if they have successfully completed

work(s) during last seven (7) years ending last day of the month of tender submission

One “similar work” of value of Rs.22.80

OR Provide Two “similar works” each of (1)

value of Rs. 14.25 Lacs or more (2)

OR provide Three “similar works” each of

value of Rs. 11.40 Lacs or more

Submission of Undertaking by the Bidder

on the following as per Annexure IV & V

Other Submission :

a. IT Returns of last three years

b. Copy of PAN, TAN, GST Registration

c. Certificate of Registration under Shops &

Establishment Act

1. Only the value of contract as executed by the applicant/member in his own name should

be indicated. Where a work is undertaken by a group, only that portion of the contract

which is undertaken by the concerned applicant/member should be indicated and the

remaining done by the other members of the group be excluded. This is to be

substantiated with documentary evidence (Experience Certificate/Work Completion

Certificate on Client’s Letter Head will only be considered) which clearly mentioned

the amount for “similar Providing Printed Stationery Items” work.

2. Separate sheet for each work along with Clients Certificate to be submitted.

3. The agency is also required to attach copy of letter of award, completion certificate etc. with

respect to the experience claimed by the agency.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 29 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure II (B)

(ii) Financial Detail

Description FINANCIAL YEARS

Annual Turnover (in

Turnover (in INR)

Name of Charted

Accountant (CA)

Seal & Signature of CA

Membership No. of CA

Unique Document

Identification (UDI)

1. The bidder is advised to attach the documentary evidence (i.e. LOA, Completion certificate etc.) along

with filled Annexure – II (A), as mentioned above.

2. The financial data in above prescribed format, Annexure –II (B) shall be certified by Chartered

Accountant in original under his signature, stamp, UDI No. and membership number.

3. Audited P&L statement and Balance sheet for last Three years i.e 2022-23, 2023-24 & 2024-25.

4. In case audited balance sheet of the last financial year (i.e. 2024 – 25) is not made available by the

agency, he has to submit an affidavit certifying that ‘the balance sheet has actually not been audited

so far’. In such a case the financial data of previous ‘2’ audited financial years will be taken into

consideration for evaluation.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 30 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – III, PRICE BID

(TO BE FILLED ONLINE ONLY)

Approximate Quantity mentioned in Annexure-III is based on last 2 years consumption does not

means that same quantity will be ordered during a contract period of two year .It may vary from

time to time and solely depends on requirement of GMRC.

Approximate Price/rate

Required to be quoted 2Years

Unit of Quantity for Two by bidder Amount

Sr.No. Product Name measurement- Years (including all (including

UOM "A" Taxes- INR) GST)

Pen Use and Throw Saino Softek

Pen Use and Throw Saino Softek

Folder - Button ( Plastic )-A 4 Size-

4 L Folder Plastic A4 Size Each

CDs-Regular-Moserbaer - 700 MB

Frontech Proffesional

DVDs-Regular-Moserbaer - 4.5 GB

Frontech Proffesional

Binder Clip-19 mm-Oddy /

Binder Clip-25 mm-Oddy /

Binder Clip-32 mm-Oddy /

Binder Clip-51 mm-Oddy /

11 Sticky Notes - Oddy Each

12 Post it Colour Flag - Oddy Each

13 Glue sticks-15 gms-Fevistick Each

14 Scale-Steel ,30 cms-Elora Each

Cello Tape-Transparent 1/2 x

Cello Tape-Transparent , 1 x Mtr-

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 31 of

Tender for supply of office stationery items for O&M wing of GMRCL

Approximate Price/rate

Required to be quoted 2Years

Unit of Quantity for Two by bidder Amount

Sr.No. Product Name measurement- Years (including all (including

UOM "A" Taxes- INR) GST)

Cello Tape-Transparent , 2 x Mtr-

Cello Tape-Brown , 1 x 65 Mtr-

19 Cello Tape-Brown , 2 x Mtr-Wonder Each

20 Cello Tape-Brown, 3 x Mtr-Wonder Each

21 Tap Dispenser king 1 Inch Each

Pencil-Regular-Apsara HB (Pkt in

Eraser-Non dust-Apsara (Pkt in

A4 size Copier paper-75 GSM -

A3 size Copier paper-75 GSM -

Legal size Copier paper-75 GSM -

500 sheet-JK Red

27 Push pin Coloured 1 Box

Envelope-White - 9 X 4-Standard

Envelope-White - 11 X 5-Standard

Envelope-White - 12 X 10-Standard

Envelope - Cloth-12 X 10-Standard

Envelope - Cloth-16 X 12-Standard

33 Battery-AA-Everready Each

34 Battery-AAA-Everready Each

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 32 of

Tender for supply of office stationery items for O&M wing of GMRCL

Approximate Price/rate

Required to be quoted 2Years

Unit of Quantity for Two by bidder Amount

Sr.No. Product Name measurement- Years (including all (including

UOM "A" Taxes- INR) GST)

Battery (Rechargable) For Security

36 White board Duster-Magetic-ICON Each

37 Stapler-No.10-Kangaroo Each

38 Stapler-HP - 45-Kangaroo Each

39 Stapler Pin-For No 10-Kangaroo Each

40 Stapler Pin-For HP - 45-Kangaroo Each

U pin-Plastic Coated-Standard

42 Stamp Pad-Medium-Faber-Castell Each

Correction Pen-Pen-Camlin 10 N

44 Punching machine-No. 52-Kangaroo Each

Punching machine-No. 500-

46 File lace-White-Standard Quality 1 Packet

Permanent Marker CD Marker

Camlin Fine Tip

Permanent Marker Thick Point

Camlin Fine Tip

49 Highlighter pen Faber-Castle Each

50 Scissor Infinity SC 004 Each

51 Scissor Infinity SC 007 Each

52 Register Regular 2 Q Each

53 Register Regular 3 Q Each

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 33 of

Tender for supply of office stationery items for O&M wing of GMRCL

Approximate Price/rate

Required to be quoted 2Years

Unit of Quantity for Two by bidder Amount

Sr.No. Product Name measurement- Years (including all (including

UOM "A" Taxes- INR) GST)

Calculator-CT 555N - 12 Digits-

55 Calculator Orpat 400 GT Each

56 Paper cutter - 9 MM Each

Separator-Plastic (1 to 20)-

Separator-Plastic (Alphabets)-

Standard Quality

59 Fevikwik- 500mg Each

Pen stand-Mesh wire-Standard

Pocket Spiral Diary Classmate

62 Paper Tray-1 Set - Of 3 floor-Omega Each

63 Paper Tray-1 Set - Of 4 floor-Omega Each

File Tray Plastic-Medium Size-

Standard Quality

65 Lever File Padam Each

66 Lever Arch File - SPS Each

67 Report File Keny 865 Tra Each

68 Dandi File-Plastic - A4 Size-Solo Each

69 Spring File Reliable, Silver Each

70 Gadar Spring File-No. 1500-Reliable Each

Folder file - Display folder-20 Pocket

- Full Scape-Solo

White Board Marker Blue -Regular-

White Board Marker Black -Regular-

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 34 of

Tender for supply of office stationery items for O&M wing of GMRCL

Approximate Price/rate

Required to be quoted 2Years

Unit of Quantity for Two by bidder Amount

Sr.No. Product Name measurement- Years (including all (including

UOM "A" Taxes- INR) GST)

White Board Marker Red -Regular-

75 Sharpner - Camlin Each

76 Sprial Pad - Padam Each

Sheet Protector-A4 Size - Thin-

Standard Quality

78 Ball Pen-Fine grip-Cello Each

Add Gel Pen - Achiver (Blue)-Add

Gel Pen - Achiver-Add Gel

Add Gel Pen - Achiver (Black)-Add

Gel Pen - Achiver-Add Gel

81 Uniball Eye - Regular - Mitsubishi Each

Ball Pen-Regular-Cello Butterflow

Ball Pen-Regular-Cello Butterflow

Ball Pen-Regular-Cello Butterflow

85 Flap File - Regular Each

Exam Pad - Clip Board-Acrylic-

87 White Board-4"3"-Standard Quality Each

Notice/Soft Board-3"2"-Standard

89 Water Glass-290 ml-Cello Dozen

90 Tea Cups-Regular-Oasis Dozen

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 35 of

Tender for supply of office stationery items for O&M wing of GMRCL

Approximate Price/rate

Required to be quoted 2Years

Unit of Quantity for Two by bidder Amount

Sr.No. Product Name measurement- Years (including all (including

UOM "A" Taxes- INR) GST)

Plastic water bottles-1 Liter-Cello

92 carbon Paper 1 Packet

93 (D) Total Price for 2 years including GST = Sum of "C" (Sl. No. 1 to 92)

1. The Bidder is advised to quote rate in Column “B” up to two decimal ” at online portal, shown in

Annexure-III, subsequently system will automatically calculate Amount shown “C= “A” x “B”.

2. The total figure at (D) will be considered to derive L1. Where “D” is sum of “C”

3. The above quantity is approximate quantity and payment will done as per actual quantity.

4. The bidder may note that the rate should be including GST / includes. The quoted price/rate will

be same throughout the contract period

5. It is mandatory to quote against each item.

Declaration : We have inspected the site and have understood the scope of work and I/We have

quoted the rates accordingly.

(Signature of authorized signatory)

Name & Designation

Seal of the Firm/Agency

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 36 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – IV, Undertaking as per clause 1.1.3.1 of NIT

We do hereby undertake that GMRC/ Any Other Metro Organization (100% owned by Govt.)/

Ministry of Housing & Urban Affairs/ Order of Ministry of Commerce, applicable for all

Ministries/any other Govt. Department has not banned business with us as on the date of tender

submission. Also any work of the value more than 10% of NIT cost of work executed, has not been

rescinded/ terminated by GMRC/ Any Other Metro Organization (100% owned by Govt.) after

award of contract to us during last 3 years (from the last day of the previous month of tender

submission) due to our non-performance.

STAMP & SIGNATURE OF AUTHORISED

The undertaking shall be signed by authorized signatory of the tenderer

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 37 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure- V, Undertaking

(ON NON JUDICIAL STAMP PAPER OF Rs. 100/-)

Block No. 1, 1st Floor, Karmayogi Bhavan,

Sector-10 A, Gandhinagar – 382

1. I/We hereby agree to abide by all terms and conditions laid down in tender document.

2. This is to certify that I/We before signing this bid have read and fully understood all the terms and

conditions and instructions contained therein and undertake myself/ourselves abide by the said

terms and conditions.

3. I/We abide by the provisions of all applicable laws for supplying printing stationery items to your

esteemed organization.

4. I/We confirm that we have not been levied financial penalty or any major penalty in the past by any

of our client/principal employer and also declare that our firm/agency/company doesn’t have any

existing litigation, not blacklisted and terminated by any client in India during last 3 Years.

5. I/We confirm that we, or any of our associate, have not been banned by GMRC/ any other Metro

Organisation (100% owned by Govt.) / Ministry of Housing & Urban Affairs / Order of Ministry of

Commerce, as on the date of tender submission.

6. I/We confirm that we are not involved in any illegal activity and / or has not been charge sheeted for

any criminal act during the last three years. I/ We have never filed any law suits or requested

arbitration with regard to any contract within the last five years. No judgment, claim, arbitration

proceeding or suit pending or outstanding against us or our officers. Bankruptcy was never filed by

us, our subsidiaries or our parent companies. We were never cited by any regulatory agency for a

safety violation in the last five years.

7. I/We do hereby undertake that we have not suffered bankruptcy/ insolvency during the last 5 years.

8. It is confirmed and declared that we, or any of our associate, have not been engaged in any

fraudulent and corrupt practice and that no agent, middleman or any intermediary has been, or will

be, engaged to provide any services, or any other items of work related to the award and

performance of this contract and no agency commission or any payment which may be construed

as an agency commission has been or will be, paid and that the tender price will not any such

9. We here by confirm that, we have downloaded / read the complete set of tender documents along

with the set of enclosures hosted on e-tendering portal https://tender.nprocure.com. We confirm that

we have gone through the bid documents for this work placed upto the date of opening of bids on

the e-tendering portal [https://tender.nprocure.com]. We confirm our unconditional acceptance for

the same and have considered for these in the submission of our financial bid.

(Signature of the bidder)

(Name, Designation and Address With seal)

1. The above mentioned submission must be in ORIGINAL.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 38 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure- VI , Form of Performance Security (Guarantee) By Bank

(To be stamped in accordance with the Stamp Act of the Country of Issuing Bank)

The Managing Director

[Attn: GM (Contract)]

Gujarat Metro Rail Corporation (GMRC) Limited

(SPV of Govt. of Gujarat and Govt. of India)

Block No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan,

Sector 10/A, Gandhinagar: 382010, Gujarat, India

Corporate Identification No (CIN): U60200GJ2010SGC059407

WHEREAS __________ (Name and address of the Agency) (hereinafter called “the Agency”) has

undertaken, in pursuance of LOA No.: _________________________________ for “Tender for supply

of office stationery items for O&M wing of GMRCL” (hereinafter called “the Contract”)

AND WHEREAS it has been stipulated by the Client in the said Contract that the Agency shall furnish the

Client with a Bank Guarantee from an Indian Scheduled Bank (excluding Cooperative Banks) or from a

scheduled Foreign Bank as defined in Section 2(e) of RBI Act 1934 read with Second Schedule for the

sum specified herein as security its due and faithful performance of its obligations in accordance with the

AND WHEREAS we ________ [Insert name and address of Bank] having registered office at

______________ and having the branch at _________________________(herein after referred to as the

“Bank”), which expression shall unless repugnant to the context of the meaning thereof, include its

successors, administrators, executors and assigns do hereby agree to give the Agency such a Bank

1. We hereby affirm that we are the Guarantor and responsible to the Client, on behalf of the Agency up

to a total of INR _______________/- (Indian Rupees ____________________________ Only), such

sum being payable in the types and proportion of currencies in which the Contract Price is payable

and we hereby unconditionally, irrevocably and without demur undertake to immediately pay at

Gandhinagar / Ahmadabad Branch to the Client, upon its first written demand and without cavil or

argument any sum or sums within the limits of INR _____________/- (Indian Rupees

_______________________________________) as aforesaid without the Client needing to prove or

to show grounds or reasons for its demand for the sum specified therein.

2. The Client shall have full rights whatsoever to encash this Bank Guarantee at any time during the

validity of the guarantee and the Agency shall have no right or claim whatsoever in the matter of

encashment of the Bank Guarantee amount by the Client and any disputes / claim whatsoever in this

regard shall only be settled by means of arbitration as provided for in the Contract and the Client’s

decision as to what amount is due to the Client from the Bank against the guarantee and as to Agency

has committed breach of contract or not, shall be final and binding on the guarantor-Bank and the

Agency shall have no right to interfere with the same and the Bank shall have full rights in terms of

the guarantee to make immediate payments against the Bank Guarantee to the Client without the

consent of the Agency and without referring the matter to the Agency.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 39 of

Tender for supply of office stationery items for O&M wing of GMRCL

3. The Bank further agrees that the Client shall be the sole judge as to whether the Agency is in default

in due and faithful performance of its obligations during the Contract Period under the Contract and

its decision that the Agency is in default shall be final, and binding on the Bank, notwithstanding any

differences between the Client and the Agency, or any dispute between them pending before any

court, tribunal, arbitrators or any other authority or body, or by the discharge of the Agency for any

reason whatsoever.

4. In order to give effect to this Guarantee, the Client shall be entitled to act as if the Bank were the

principal debtor and any change in the constitution of the Agency and/or the Bank, whether by way

their absorption with any other body or corporation or otherwise, shall not in any way or manner affect

the liability or obligation of the Bank under this Guarantee.

5. It shall not be necessary, and the Bank hereby waives any necessity, for the Client to proceed against

the Agency before presenting to the Bank its demand under this Guarantee.

6. The Client shall have the liberty, without affecting in any manner the liability of the Bank under this

Guarantee, to vary at any time, the terms and conditions of the Contract or to extend the time or period

for the compliance with, fulfilment and/or performance of all or any of the obligations of the Agency

contained in the Contract or to postpone for any time, and from time to time, any of the rights and

powers exercisable by the Client against the Agency and either to enforce or forbear from enforcing

any of the terms and conditions contained in the Contract and/or the securities available to the Client,

and the Bank shall not be released from its liability and obligations under these presents by any

exercise by the Client of the liberty with reference to matters aforesaid or by reason of time being

given to the Agency or any other forbearance, indulgence, act or omission on the part of the Client or

of any other matter or thing whatsoever which under any law relating to the sureties and guarantors

would but for this provision have the effect of releasing the Bank from its liability and obligations under

this Guarantee and the Bank hereby waives all of its rights under any such law.

7. This Guarantee is in addition to and not in substitution of any other guarantee or security now or which

may hereafter be held by the Client in respect of or relating to the Contract or for the fulfilment,

compliance and/or performance of all or any of the obligations of the Agency under the Contract.

8. Courts at Ahmedabad/Gandhinagar, Gujarat, India shall have exclusive jurisdiction for contesting

legal cases arising out of encashment of the Guarantee.

9. The Performance Security should be valid up to 06 months after “the date of completion of work”. The

Client will issue the certificate of completion of work. Further, if the date of commissioning / completion

is extended, for whatsoever reason, the Bank Guarantee for Performance shall be suitably extended

at the Agency’s cost in order to meet the validity period as and when required. The pendency of any

dispute or arbitration or other proceedings shall not affect this Guarantee in any manner.

10. The Bank undertakes not to revoke this Guarantee during its currency, except with the previous

express consent of the Client in writing and declares and warrants that it has the power to issue this

Guarantee and the undersigned has full powers to do so on behalf of the Bank.

11. Any notice by way of request, demand or otherwise hereunder may be sent by post addressed to the

Bank at its above referred branch, which shall be deemed to have been duly authorized to receive

such notice and to effect payment thereof forthwith, and if sent by post it shall be deemed to have

been given at the time when it ought to have been delivered in due course of post and in proving such

notice, when given by post, it shall be sufficient to prove that the envelope containing the notice was

posted and a certificate signed by an officer of the Client that the envelope was so posted shall be

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to INR

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 40 of

Tender for supply of office stationery items for O&M wing of GMRCL

_____________________ (Indian Rupees ***** only). The Bank shall be liable to pay at either

Gandhinagar or Ahmedabad Branch (mention complete Brach Address of Bank in Gandhinagar /

Ahmedabad where guarantee will be payable) the said amount or any part thereof only if the Client

serves a written claim on the Bank in accordance with paragraph 9 hereof, on or before [(indicate

The guarantee is issued by Mr./Ms. ____________ who is/are authorised by the Bank.

SIGNATURE AND SEAL OF THE GUARANTOR ______________________

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 41 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – VII, Check list

Technical Bid Documents as mentioned in below table to be submitted along with check list

Document to be Submitted (i.e. Technical Bid) in Physical & Online

1 Technical Bid

a. Envelope – 1 (i.e. Tender fees and Tender Security)

b. Envelope – 2 (i.e. Qualification cum Technical Bid)

Signed & stamped copy of the agency’s registration with all concerned Govt. authority

c. (Register of Companies etc.) along with the signed and stamped each page of tender

document as token of acceptance of all the terms & condition of the entire tender.

Signed & stamped copy of PAN card and TAN of the Agency/Firm/Company under

Income Tax Act. Self-attested one recent passport size photograph(s) of the authorized

person(s) of the firm/agency with name, designation, Office/Residential address and

office Telephone numbers, whether the bidder is a sole proprietor/partnership firm and

if partnership firm, names addresses and telephone numbers of all Directors/Partners

along with Annexure-I

Signed & stamped copy of GST registration number and GST return data of last

Proof of Annual turnover of last three financial year supported by audited P&L statement

or Balance sheet copy or CA certificate of the turnover.

g. Signed & stamped copy of the latest IT return of last 3 years filed by agency

Experience Certificates with summary in tabulated form - List with documents from the

concerned organizations on its letterhead along with necessary contact details; and a

satisfactorily work completion certificate to be provided compulsorily.(Refer in Section-

III) of Minimum Eligibility Criteria.

Annexure-I (Contact Details)

i. Annexure II (Experience and Financial Details),

Annexure-III (Financial Bid)

k. Annexure V ( Undertaking )

l. Annexure VI ( Form of Performance Security by (Guarantee) Bank )

m. Annexure VII ( Check List )

n. Annexure VIII to Annexure-XI

o. Envelope – 3 (i.e. Unfilled Signed and Stamped Tender Document)

1. The bidder are advised to submit the Envelope –2 in spiral / binder book with index, page

numbering, sign and stamp on each and every page of the Bid.

2. The submission in loose papers may hamper the evaluation process, hence bidder are requested

to submit their bid as per above note.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 42 of

Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – VIII, Form of Bank Guarantee for Tender Security /

(To be stamped in accordance with relevant Stamp Act, if any, of the country of issuing bank) B.G.No.

1 In consideration of you, Gujarat Metrorail Corporation (GMRC) Limited, a company

incorporated under the Companies Act, 1956 and having its registered office at Block

No.1, First Floor, Karmayogi Bhavan, Behind Nirman Bhavan, Sector 10/A, Gandhinagar:

382010, Gujarat, India (hereinafter referred to as the “Employer”, which expression shall

unless it be repugnant to the subject or context thereof include its, successors and assigns)

having agreed to receive the Tender of …………………… (a company registered under the

Companies Act, 1956) and having its registered office at ……………………… (and acting

on behalf of its Consortium, wherever applicable) (hereinafter referred to as the

“Tenderer” which expression shall unless it be repugnant to the subject or context thereof

include its/ their executors, administrators, successors and assigns), for Contract “Tender for

Tender for supply of office stationery items for O&M wing of GMRCL”[hereinafter referred

to as “the Works”] pursuant to the Tender No: GMRC/O&M/OFFICE

STATIONERY/2026, dated issued in respect of the Works and other related

documents including without limitation the draft Contract Agreement (hereinafter collectively

referred to as “Tender Documents”), we-------

------------------------------------------------------------(Name of the Bank) having our registered office

at and one of its branches at (hereinafter referred to as the “Bank”), at the

request of the Tenderer, do, hereby, irrevocably, unconditionally and without reservation

guarantee the due and faithful fulfilment and compliance of the terms and conditions of the

Tender Documents by the said Tenderer and unconditionally and irrevocably undertake to

pay forthwith to the Employer an amount of INR. ***** ( Indian Rupees ***** only)

(hereinafter referred to as the “Tender Security”) as our primary obligation without any demur,

reservation, recourse, contest or protest and without reference to the Tenderer if the Tenderer

shall fail to fulfil or comply with all or any of the terms and conditions contained in the said

Tender Documents.

2 Any such written demand made by the Employer stating that the Tenderer is in default of the

due and faithful fulfilment and compliance with the terms and conditions contained in the

Tender Documents shall be final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Tender Guarantee without any demur, reservation, recourse, contest or protest

and without any reference to the Tenderer or any other person and irrespective of whether the

claim of the Employer is disputed by the Tenderer or not, merely on the first demand from

the Employer stating that the amount claimed is due to the Employer by reason of failure

of the Tenderer to fulfil and comply with the terms and conditions contained in the Tender

Documents including failure of the said Tenderer to keep its Tender open during the Tender

validity period as set forth in the said Tender Documents for any reason whatsoever. Any such

demand made on the Bank shall be conclusive as regards amount due and payable by

the Bank under this Guarantee. However, our liability under this Guarantee shall be restricted

to an amount not exceeding INR. ***** (Indian Rupees ***** only).

4. That this Guarantee commences from the date hereof and shall be irrevocable and remain in

force till: and it should be payable to either Gandhinagar / Ahmedabad branch

office of particular bank.

Signature & Stamp of Bidder (Authorised Person from Bidder)

GMRC Page 43 of

Tender for supply of office stationery items for O&M wing of GMRCL

a. The Tenderer, in case its Tender is accepted by the Employer, executes a formal agreement

after furnishing the Performance Guarantee from a Scheduled Commercial Indian Bank

based in India (excluding Cooperative Banks) or from a scheduled Foreign Bank as defined

in Section 2(e) of RBI Act 1934 read with Second Schedule.

b. Sixty days after the date of validity or the extended date of validity of the Tender, as the case

5 We, the Bank, further agree that the Employer shall be the sole judge to decide as to whether

the Tenderer is in default of due and faithful fulfilment and compliance with the terms and

conditions contained in the Tender Documents including, inter alia, the failure of the Tenderer

to keep its Tender open during the Tender validity period set forth in the said Tender

Documents, and the decision of the Employer that the Tenderer is in default as aforesaid

shall be final and binding on us, not withstanding any differences between the Employer and

the Tenderer or any dispute pending before any Court, Tribunal, Arbitrator or any other

6 The Tender Security shall not be affected by any change in the constitution or winding up of

the Tenderer or the Bank or any absorption, merger or amalgamation of the Tenderer or the

Bank with any other person.

7 In order to give full effect to this Guarantee, the Employer shall be entitled to treat the Bank

as the principal debtor. The Employer shall have the fullest liberty without affecting in any

way the liability of the Bank under this Guarantee from time to time to vary any of the terms

and conditions contained in the said Tender Documents or to extend time for submission of

the Tenders or the Tender validity period or the period for conveying acceptance of Letter of

Acceptance by the Tenderer or the period for fulfilment and compliance with all or any of the

terms and conditions contained in the said Tender Documents by the said Tenderer or to

postpone for any time and from time to time any of the powers exercisable by it against the

said Tenderer and either to enforce or forbear from enforcing any of the terms and conditions

contained in the said Tender Documents or the securities available to the Employer, and the

Bank shall not be released from its liability under these presents by any exercise by the

Employer of the liberty with reference to the matters aforesaid or by reason of time being

given to the said Tenderer or any other forbearance, act or omission on the part of the

Employer or any indulgence by the Employer to the said Tenderer or by any change in the

constitution of the Employer or its absorption, merger or amalgamation with any other person

or any other matter or thing whatsoever which under the law relating to sureties would but for

this provision have the effect of releasing the Bank from its such liability.

8 Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or

made if addressed to the Bank and sent by courier or by registered mail to the Bank at the

address set forth herein.

9 We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch which shall be

deemed to have been duly authorised to receive the said notice of claim.

10 It shall not be necessary for the Employer to proceed against the said Tenderer before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Employer may have obtained

from the said Tenderer or any other person and which shall, at the time when proceedings

are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency except with the

previous express consent of the Employer in writing.

Signature & Stamp of Bidder (Authorised Person from Bidder)

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Tender for supply of office stationery items for O&M wing of GMRCL

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full power to

execute this Guarantee for and on behalf of the Bank.

13 For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted to

INR. *** ------- ( Indian Rupees ***** ---- only). The Bank shall be liable to pay the said

amount or any part thereof only if the Employer serves a written claim on the Bank in

accordance with paragraph 9 hereof, on or before [*** (indicate date falling 60 days after the

Tender Validity Date)].

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory) (Official Seal)

Signature & Stamp of Bidder (Authorised Person from Bidder)

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Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – IX, Affidavit for Unaudited Balance Sheet

(On a non-judicial stamp paper of appropriate value)

(To be filled by the bidder* in case their Balance Sheet for F.Y. 2024-2025 has not been audited. If

the Balance sheet for F.Y. 2024-25 has been audited then the bidder need not to fill this form or may

simply write “NOT APPLICABLE”)

I,………………………………………………………….…….. (Name and designation of Authorised signatory)

Company/Firm/Proprietorship/Partnership)hereby confirm that the Balance sheet for Financial year i.e. F.Y.

2024-25 has actually not been audited/ or under finalization so far.

Signature of authorized signatory on behalf of Tenderer

Signature & Stamp of Bidder (Authorised Person from Bidder)

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Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – X, Undertaking as per Clause 1.1.3

We hereby jointly and severally certify in accordance with clause ‘9.a’ of the Order no. P- 45021/2/2017-

PP (BE-II) of Ministry of Commerce and Industry, Department for Promotion of Industry and Internal

Trade (DPIIT) {formerly Department of Industrial Policy and Promotion (DIPP)}, Government of India

dated 28.05.2018, that the item(s) offered meets the minimum local content of 90% (as specified in

Clause 1.1.3.1). The details including name of vendor, location and percentage of local content is

enclosed as Annexure-11.

We acknowledge that false declaration by the tenderer regarding local value addition including

payments to be made to their vendors for local value addition shall be treated as a fraudulent practice

for which the tenderer or its successors can be debarred for a period up to three years along with such

other actions as may be permissible under the law.

In cases of procurement for a value in excess of Rs. 10 crores, we also undertake to submit a certificate

from statutory auditor or cost auditor of the company (in the case of companies) or from a practising

cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving

the percentage of local content, in accordance with clause ‘9.b’ of the Order no. P- 45021/2/2017-PP

(BE-II) of Ministry of Commerce and Industry, Department for Promotion of Industry and Internal Trade

(DPIIT) {formerly Department of Industrial Policy and Promotion (DIPP)}, Government of India dated

28.05.2018, after completion of works to the Engineer.

STAMP & SIGNATURE OF AUTHORISED SIGNATORY

This appendix need to be submitted only if bidder wants to avail the purchase preference as specified in

Clause 1.1.3.1 of NIT.

Signature & Stamp of Bidder (Authorised Person from Bidder)

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Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – XI, Local Content

Performa for Submission of the List of the Goods, Works & Services Tentatively Proposed to be

Offered with Local Value Addition

S. No. Description of Items Vendor Location % of Local content

(Goods/Works/Services)

Signature & Stamp of Bidder (Authorised Person from Bidder)

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Tender for supply of office stationery items for O&M wing of GMRCL

Annexure – XII- DETAILS OF ESTIMATED TAXES AND DUTIES

DETAILS OF ESTIMATED TAXES AND DUTIES INR: Indian Rupees

Signature & Stamp of Bidder (Authorised Person from Bidder)

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