Restoration work of Drainage Syphon of Narmada Main Canal between Ch.293.501 km to 333.589 km

8 Section -7 Bill of Quantities 105-109

9 Section -8 Securities and Other Forms 110-121

10 Section -9 Drawing 122-122

11 Section -10 Documents to be furnished by Bidder 123-124

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Narmada Project Main Canal Dn.No.3, Chanasma. invites

bids for the works detailed in the table.

The bidders may submit bids for any or all of the following works.

Sr. Name of work Approximate Bid Cost of Period of #Class of

No. value of works security document completion Registration /

(Rs.) (Rs.) (Rs.) Category of

1 Restoration work of Drainage 7260425.84 73000.00 Rs: 2400/- + 12 Months class "A"

Syphon of Narmada Main Rs. 432/- and

Canal between Ch.293.501 (18% GST) above

2. Prospective / Interested bidder may download the Bid Documents from website

https://tender.nprocure.com free of cost till the Time and Date as mentioned on

online NIT at website https://tender.nprocure.com

(A) The concerned Contractor/bidder shall submit the certificate of registration or

renewal receipt as approved contractor in "A & above" Class in

SSNNL/NWRWS & K Dept / R & B Dept of Gujarat State or equivalent class in

CPWD/ Railway /other State Government.

(B) The Contractor registered outside Gujarat shall apply for getting registered

himself in "A & above" class either with the Sardar Sarovar Narmada Nigam

Limited or with the state of Government of Gujarat before the date of submission

of Tender. The proof of the application for the registration shall have to be

attached with the Tender online.

(C) The Contractor registered in CPWD / Railway and other State Govt. equivalent

to class of Gujarat mentioned above, will be eligible to quote for the Tender with

the condition that concerned Contractor shall get themselves registered in "A &

above" class in the Sardar Sarovar Narmada Nigam Limited or in the State of

Gujarat on or before the date of acceptance (approval) of his Tender.

Failure of such bidders to get themselves registered in “A & above" class either

with the Sardar Sarovar Narmada Nigam Limited or with the state of Government

of Gujarat before the date of submission of Tender, the bid of such concerned

contractor/bidder shall be rejected, and he shall be considered nonresponsive/

3. However, Bidder who is submitting the Bid Online will have to pay the Bid

Document Fee/ Tender Fee through Demand Draft only of any Schedule Bank

payable at Chanasma, and in favor of ‘Executive Engineer, Narmada Project

Main Canal Division.No.3, Chanasma’. Once the Bid is received online, Bid

Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee

against Bid Security / EMD shall be submitted in electronic format through

online (by scanning) while uploading the bid, this submission shall mean that

bid document / tender fee and Bid Security / EMD has been received.

Accordingly, the offer of only those shall be opened whose Bid Document /

Tender Fee and Bid Security / EMD have been received electronically. However,

for the purpose of realization of Demand Draft, and FDR / Bank Guarantee

bidder shall send the same in original through R.P.A.D./Speed Post/Courier

only so as to reach to Executive Engineer, Narmada Project Main Canal

Division.No.3, Chanasma’ within 07 days from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in

original to Executive Engineer / Tender Inviting Authority by bidder shall be

initiated as per SSNNL Circular No. CPC/Standard Bid Document/2023/1826/14

4. Bids received online, will be opened on the time, date and place as specified

in the online NIT at website https://tender.nprocure.com in the presence of the

bidders or their authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified,

the bids will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on ………………….……. at,

…………………………………………………………….to clarify the issues

and to answer questions on any matter that may be raised at that stage as stated

in clause 9.2 of ‘instructions to Bidders’ of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and

should be rounded off to the next thousand rupees. (The Validity of EMD should

be 165 days from the date of uploading of BG/FDR documents on e-tendering

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No

written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with

tender are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and

the bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked

strictly in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result

in disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the

past, it shall not be deemed to be a ground / reason for not giving required

information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation

of this bid. The Government will not ask for any other information, unless it is

found absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

The threshold limit for the pre-qualification criteria shall be adopted as per

SSNNL circular issued vide letter No.CPC/Model Tender/Revision/2011/ 648 Pt-

IIIA, dtd.21-05-2019 which is as under

-Works of Water Resources

Above Rs.7.5 Crores

-Roads/Bridge/Building work Above Rs.7.0 Crore

-Electrical Work * Above Rs.0.5 Crore

(*) includes any or combination of providing AC plants, lifts, sound

systems of Auditorium refrigeration

For the works costing below Rs.7.5 crore for Water Resources department Works

and above Rs.7.0 crore for Road, Building and Bridge Works documents

mentioned in Section-10 shall be submitted in electronic format only through

online by scanning and also the (i) Bid Document Fee / Tender Fee (ii) Bid

Security / EMD should be sent in original to the Tender opening authority through

RPAD/Speed Post/ Courier) only, so as to reach the Executive Engineer

Narmada Project Main Canal Division.No.3, Chanasma within 07 days from

last day of submission of Bid.

INSTRUCTIONS TO BIDDERS

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 9 19. Sealing & Marking of Bids

2. Source of Funds 9 20. Deadline for Submission of

3. Eligible Bidders 9 21. Late Bids

4. Qualification of the 9 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 11 E. Bid Opening and Evaluation

7. Site Visit 11 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 12 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 12 27. Correction of Errors

10. Amendment of Bidding 13 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 14 F. Award of Contract

13. Bid Prices 14 31. Award Criteria

14. Currencies of Bid and 15 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 15 33. Notification of Award and

Signing of Agreement

16. Bid Security 15 34. Performance Security

17. Alternative Proposals By 16 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 16 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as

defined in these documents and referred to as ‘the works”) detailed in the table given in IFB.

The bidders may submit bids for any or all of the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended completion

date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt.

of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or indirectly,

with the consultant or any other entity that has prepared the design, specifications, and other

documents for the Project or being proposed as Project Manager for the Contract. A firm that

has been engaged by the Employer to provide consulting services for the preparation or

supervision of the works, and any of its affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including drawings and

charts, as necessary. The proposed methodology should include a program of construction

backed with equipment planning and deployment duly supported with broad calculations and

quality assurance procedures proposed to be adopted justifying their capability of execution

and completion of work as per technical specifications, within stipulated period of

4.5 QUALIFICATION CRITERIA:

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major equipment to attain

the completion of works in accordance with the prescribed construction schedule are shown in the

The bidders should, however, undertake their own studies and furnish with their bid, a detailed

construction planning and methodology supported with layout and necessary drawings and

calculations to allow the employer to review their proposals. The numbers, types and capacities of

each plant/equipment shall be shown in the proposals along with the cycle time for each operation

for the given production capacity to match the requirements.

4.5.7. Deleted.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five years. A consistent

history of awards against the Applicant or any partner of a joint venture may result in failure

of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for which

the reasons are attributable to the non – performance of the contractor; consistent history of

litigation awarded against the applicant or financial failure due to bankruptcy. The

rescinding of contract of a joint venture on account of reasons other than non – performance,

such as Most Experienced partner of joint venture pulling out, court directions leading to

breaking up of a joint venture before the start of work, which are not attributable to the poor

performance of the contractor will, however, not affect the qualification of the individual

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated

cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of works executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into account

the completed as well as works in Progress. As per the Certificate (regarding

Annual Turnover i.e. Total Value of Civil engineering construction works),

issued by Chartered Accountant (in prescribed format as Form-E)

B = Value at current price level of the existing commitments and ongoing works

to be completed during the next 12 month ( period of completion of work for

which bids are invited ) as on 30 days prior to the last date of online

submission of tender; and

N = Number of years prescribed for completion of the works for which the bids

Note :- In Case of joint venture, the available bid capacity will be applied for each

partner to the extent of his proposed participation in the execution of the

For Value of B in Bid capacity, bidder must submit online a self-certified

copy of statement for existing commitments and ongoing works in prescribed

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and

- Record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delay in completion, litigation history, or

financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or participates

in more than one bid (other than as a subcontractor or in cases of alternatives that have been

permitted or requested) will cause all the proposals with the bidder’s participation to be

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid, and

the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine

the Site of work and its surrounding and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda issued

in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids I

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder in

compliance to section 2 will be prepared by him and furnished as Volume- V in two parts

(refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract, contract

data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings

in the Bid Document. Failure to comply with the requirements of Bid Documents shall be at

the bidder’s own risk. Pursuant to clause 26 hereof, bids which are not substantially

responsive to the requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the invitation

to bid. The Employer will respond to any request for clarification which he received earlier

than 15 days prior to the deadline for submission of bids. Employer’s response will be

published on website including a description of the enquiry but without identifying its

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will

take place at the address, venue, time and date as indicated in the appendix.

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any matter

that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4. Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website i.e.

https://tender.nprocure.com. Any modification of the bidding documents listed in sub-Clause

8.1 which may become necessary as a result of the pre-bid meeting shall be made by the

Employer exclusively through the issue of an Addendum pursuant to Clause 10 and not

through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will

assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into account in

preparing their bids, the Employer may, at his discretion, extend as necessary the deadline

for submission of bids, in accordance with Sub-Clause 20.2 below.

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1)

shall be in two separate parts:

Part I shall be named “Preliminary Stage” and shall comprise

(i) Bid Security in the form specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section-2

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

preliminary as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for all

items of the Works described in the Bill of Quantities along with total bid price (Both in

figures and words). Items for which no rate or price is entered by the bidder will not be paid

for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the contract,

or for any other cause shall be included in the rates, prices and total Bid Price submitted by

the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the performance

of the Contract in accordance with the provisions of Clause 47 of the Condition of Contract

(Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date forbid

submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder

may refuse the request without forfeiting his bid security. A bidder agreeing to the request

will not be required or permitted to modify his bid, but will be required to extend the validity

of his security for a period of the extension, and in compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in column

4 of the table of IFB for this particular work. This Bid security shall be in favor of Executive

Engineer, Narmada Project Main Canal Dn.No.3, Chanasma in Appendix and may be

in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume III.

(Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and above)

and Bank Guarantee of Schedule and Private Banks shall be considered as per GoG Finance

Department’s Circular No. FD/MSM/e- file/4/2025/2712/D.M.O. Date 01/04/2026 or as per

their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department of

Govt of Gujarat. Exemption Certificate is applicable only when Registration Certificate

of Appropriate Class and Category of Approved Contractors is required as eligible

criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the bid

shall be valid for 45 days beyond the validity of the bid i.e. total validity of 120+45 =

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated in

Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of the

bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed

the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding documents,

including the conditions of contract (including mobilization advance or time for completion),

basic technical design as indicated in the drawing and specifications. Conditional offers or

alternative offers will not be considered further in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Preliminary Stage “and “Financial Bid” in separate parts to be

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified

above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment in

accordance with Clause 10, in which case all right and obligation of the Employer and the

bidders previously subject to the original deadline will then be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in Clause

20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security pursuant

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend at

time, date and the place specified in Appendix in the manner specified in Clauses 20 and

23.3, In the event of the specified date of Bid opening being declared a holiday for the

Employer, the Bids will be opened at the appointed time and location on the next working

23.3 The “Preliminary Stage” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform to

the amount and validity period as specified in the invitation for bid (ref. Column 4 and

paragraph 3), and has not been furnished in the form specified in Clause 16, the financial bid

will not be opened.

23.4 (i) Deleted.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.3 will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.7 At the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.3 will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount, and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the “Financial

Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information disclosed

to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids

and recommendations for the award of a contract shall not be disclosed to Bidders or any

other persons not officially concerned with such process until the award to the successful

Bidder has been announced. Any effort by Bidder to influence the Employer’s processing

of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his

discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates.

The request for clarification and the response shall be in writing or by e- mail, but no change

in the price or substances of the Bid shall be sought, offered, or permitted except as required

to confirm the correction of arithmetic errors discovered by the Employer in the evaluation

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer’s bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Preliminary Stage", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially responsive to

the requirements of the Bidding document. During the detailed evaluation of the “Financial

Bid”, the responsiveness of the bids will be further determined with respect to the remaining

bid conditions, i.e., priced bill of quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions

and specifications of bidding documents, without material deviation or reservation. A

material deviation or reservation is one (a) which affects in any substantial way the scope,

quality, or performance of the Works; (b) which limits in any substantial way, inconsistent

with the Bidding documents, the Employer’s rights or the Bidder’s obligations under the

Contract; or (c) whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation and

deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be taken

in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions

of Contact, during the period of implementation of the Contract, will not be taken in to

account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may require

the Bidder to produce detailed consistency of those prices with the construction methods

and schedule proposed. After evaluation of the price analyses, the Employer may require

that the amount of the performance security set forth in Clause 34 be increased at the expense

of the successful /bidder to a level sufficient to protect the Employer against financial loss

in the event of default of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced

low and which cannot be substantiated satisfactorily by the bidder may be rejected as non-

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has

been determined.

(i) to be substantially responsive to the Bidding documents and who has offered the

lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which is

the lowest evaluation in any of the packages opened earlier than the one

In no case, the contract shall be awarded to any bidder whose available bid capacity

is less than the evaluated bid price, even if the said bid is the lowest evaluated bid. The

contract will in such cases be awarded to the next lowest bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid, and

to cancel the Bidding process and reject all Bids, at any time prior to the award of contract,

without thereby incurring any liability to the affected bidder or Bidder or any obligation to

inform the affected Bidder or Bidders of the grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer prior

to expiration of the Bid validity period by cable, telex or facsimile confirmed by registered

letter. This letter (hereinafter and in the condition of contract called the “Letter of

Acceptance”) will state the sum that the Employer will pay the Contractor in consideration

of the execution, completion, and maintenance of the Works by the Contractor as prescribed

by the Contract (hereinafter and in the Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days of

receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer

will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank in the

form set forth in Section 8 (the “Performance Security”) for an amount equal to 5%

(five percent) of its Contract Price. In case of bids mentioned below, the successful

Bidder, along with the Performance Security,

shall also furnish to the Authority an irrevocable and unconditional guarantee from a

Bank in the same form given at Section 8 towards an Additional Performance Security

(The “Additional Performance Security”) for an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but upto

20% of the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 20% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and

(ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects Liability

Period and the Additional Performance Security shall be valid beyond 28 (twenty-

eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a Nationalized/Scheduled

Indian bank or (b) by a foreign bank located in India and acceptable to the Employer. As

per GoG Finance Department’s Circular No. FD/MSM/e- file/4/2025/2712/D.M.O. Date

01/04/2026 or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1 shall

constitute sufficient grounds for cancellation of the award and forfeiture of the Bid

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for award

has engaged in corrupt or fraudulent practices in completing for the contract in question

and will declare the firm ineligible, either indefinitely or for a stated period of time, to be

awarded a contract with National Highways Authority of India/ State PWD and any other

agencies, if it at any time determines that the firm has engaged in corrupt or fraudulent

practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

APPENDIX TO ITB

Clause Reference With respect

1. The Name of the Employer is Executive Engineer, Narmada [ Cl.1.1]

Project Main Canal Dn.No.3, Chanasma.

2. The last five financial years.

3. Deleted [Cl.4.5.3 (a)]

4. Value of Work is Rs.72.60 lacs

6. The cost of electric work is Rs. ………….

7. The cost of water supply / sanitary works is Rs. ………….

8. Deleted [Cl.4.5.6 ]

9. Price level of the financial year 2026-27 [Cl. 4.5.2]

10. The pre-bid meeting will take place :

12. Address of the Employer: Narmada Project Main Canal

Division No. 3, Narmada colony, Mehsana highway, Chanasma

– 384220, Dist: Patan (North Gujarat).

14. The bid should be submitted latest by As

stated on online NIT [Cl. 20.1 & 20.2]

15. The bid will be opened at Executive Engineer, N.P.Main Canal

Dn.No.3, Chanasma. [Cl. 23.1]

16. The Bank Draft in favor of Executive Engineer, N.P.Main Canal

Dn.No.3, Chanasma.

18. Escalation factors (for the cost of works executed

and financial figure to a common base value) for

works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they propose

to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work to be

executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum Two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum One Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work must

have sufficient experience to handle the work independently. Such an Engineer shall have to

stay at the site of work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer partner

himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet, Color

Photograph and the appointment order issued such engineers engaged for this contract work.

If 15 days after issue of work order such designated Site Engineers do not resume or do not

remain present on site of work, the recovery at the rate of Rs.15,000-00 per month per Engineer

will be made from the bills/deposit/dues of the contractor. Such recovery shall be non-

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2021-2022

Works performed in the last five years (in Rs.

Lakhs) 2022-2023

1.3.1. Deleted.

1.4 Information on Bid Capacity (works for which bids have been submitted and works which

are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Plac Contract Name & Address Value Contract Stipulated Value of Anticipated

of works e& No. of (Rs. Cr) Period of Works* of

State Employer Completion remainin completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause

4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and execution of

the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of

Position Name Qualification Experience

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Experience in

works Contractor similar work

Attach copies of certificates on possession of valid license for executing water supply/

sanitary work/ building electrification works.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks showing

(ies) Dispute Involved Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is * ................................. )

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings and

charts as necessary to comply with the requirements of the Bidding documents. (Refer ITB

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

* Fill the name of Consultant

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for such

works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by the

Department to verify this statement or regarding any (our) competence and general

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the Department/

Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

SAMPLE FORMAT FOR ANNUAL TURNOVER CERTIFICATE

(REGARDING TOTAL VALUE OF CIVIL ENGINEERING CONSTRUCTION

WORKS PERFORMED IN THE LAST FIVE YEARS)

(CLAUSE 4.5.3 (a) OF ITB & Clause 1.2 of Q.1)

This is to certify that we have verified Books of Account of M/s.

PAN No. , Address :

has registered as Civil Construction Firm and achieved the following Gross Annual

Turnover from Construction Activity for Last five financial years is as under:

Civil Engineering

Other Business Add GST Turnover

Sr. No. Financial Year Construction works

Turnover (in Rs) Value(in Rs) including GST

Turnover(in Rs) (in Rs)

We have verified the above facts and figures from the Audited Books of the Firm or the Audited

Balance sheet and other relevant authentic records of the firm, for the last five financial years

and certify the same as True.

(Signature & stamp of the Chartered Accountant)

In above Form, the details given in above form is given in any other format but containing

a, b & c in same wording then the format shall be considered for evaluation.

If any tender is to be opened between 1st April and 30 September, then their provisional

certificate of previous financial year shall be considered for evaluation.

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 34 37 Bill of Quantities

2 Interpretation 35 38 Changes in the Quantities

3 Language and Law 36 39 Variations

4 Engineer’s Decisions 36 40 Payments for Variations

5 Delegations 36 41 Cash Flow Forecasts

6 Communications 36 42 Payment Certificates

7 Sub-Contractors 36 43 Payments

Other Contractors 36 44 Compensations Events

9 Personnel 37 45 Tax

10 Employer’s & Contractor Risk 37 46 Currencies

11 Employers Risks 37 47 Price Adjustment

12 Contractor’s Risk 37 48 Retention

13 Insurance 37 49 Liquidated damages

14 Site Investigations Reports 38 50 Bonus

15 Queries about the Contract 38 51 Advance Payment

16 Contractors to Construct the 38 52 Securities

17 The Works to be Completed By 38 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 38 54 Cost of Repair

20 Discoveries 39 E. Finishing the Contract

21 Possession of the Site 39 55 Completion

22 Access to the Site 39 56 Taking Over

23 Instructions 39 57 Final Account

24 Disputes 39 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 40 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 41 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 41 F. Special Conditions of

30 Delays Ordered by The 41 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 42 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period. It

consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise

The Contractor is a person or corporate body whose Bid to carry out the Work

has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the Contractor to

the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter

as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other competent

person appointed and notified to the contractor to act in replacement of the Engineer) who

is responsible for supervising the Contractor, administering the Contract, certifying

payments due to the Contractor, issuing and valuing Variations to the Contract, awarding

extensions of time, and valuing the Compensations Events.

While dealing with the financial approval and items like extra items, quantity

variations and other such proposals involving the finance where the terms should mean the

competent authority under the organization having competency to deal with and approve

Equipment is Contractor’s machinery and vehicles brought temporarily to the site

to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by the Engineer by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface conditions

Specifications means the Specifications of the works included in the Contract and

any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of the

Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by

the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries

about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to the

Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

Employer. The Engineer shall obtain approval of competent authority if needed as

per delegation of powers of SSNNL.

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is delivered

(in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter the

Contractor’s obligations. Sub-contracting of supply or specific items of work is

7.2 The sub-contractor must be registered in appropriate class and category for the part

of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also provide

facilities and services for them as described in the Schedule. The employer may

modify the schedule of other contractors and shall notify the contractor of any such

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in the

Schedule or other personnel approved by the Engineer. The Engineer will approve

any proposed replacement of key personnel only if their qualifications, abilities, and

relevant experience are substantially equal to or better than those of the personnel

listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure that

the person leaves the Site within seven days and has no further connection with the

work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks, and

the Contractor carries the risks which these Contracts states are Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion, act

of foreign enemies, rebellion, revolution, insurrection or military or usurped power,

civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or radioactive

toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and death

which arise during and in consequence of the performance of the Contract other than

the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor,

insurance cover from the Start date to the end of the Defects Liability Period, in the

amounts and deductibles stated in the Contract data for the following events which

are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance shall

provide for compensation to be payable in the types and proportions of currencies

required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have provided

and recover the premiums the Employer has paid from payments otherwise due to

the Contractor or, if no payment is due, the payment of the premiums shall be a debt

13.4 Alterations to the terms of an insurance shall not be made without the approval of the

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to the

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and shall

carry out the Works in accordance with the programme submitted by the Contractor,

as updated with the approval of the Engineer, and complete them by the Intended

Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the Temporary

works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify the

engineer of such discoveries and carry out the Engineer’s instructions for dealing

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the Employer

is deemed to have delayed the start of the relevant activities and this will be a

Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to foreclose the work within 30 days after lapse

of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the Engineer

access to the Site, to any place where work in connection with the Contract is being

carried out or is intended to be carried out and to any place where materials or plants

are being manufactured/ fabricated/ assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts and

records relating to the performance of the Contractor and to have them audited by

auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to COMPETENT AUTHORITY

OF SSNNL within 14 days of the notification of the Engineer’s decision. If the

issue is not resolved, any party can refer the matter for conciliation within

days from the decision given by such competent authority.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the COMPETENT AUTHORITY, both the parties have to refer

to the Director (CAD/Civil/Canal) SSNNL concern for the conciliation

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with the

decision of the COMPETENT AUTHORITY, both the parties have t o

refer to the M.D., SSNNL for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days of

the notification of the Engineer’s decision, the Contractor shall not be entitled to any

additional payment/claim if he doesn’t follow the above sequence in stipulated time

and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration procedure

stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of

the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme at

intervals no longer than the period stated in the Contract data. If the Contractor does

not submit an updated programme within this period, the Engineer may withhold the

amount stated in the Contract data from the next payment after the date on which the

overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the Engineer

again at any time. A revised programme is to show the effect of Variations and

Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps to

accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a decision

upon the effect of a compensation event or Variation and submitting full supporting

information. If the Contractor has failed to give early warning of a delay or has failed

to cooperate in dealing with a delay, the delay by this failure shall not be considered

in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor

for extension of Intended Completion Date refer to the Employer his decision. The

employer shall in not more than 21 days communicate to the engineer the acceptance

or otherwise of the Engineer’s decision. If the employer fails to give his acceptance,

the Engineer shall not grant the extension and the contractor may refer the matter

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any activity

within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a management

meeting. The business of a management meeting shall be to review the plans for

remaining work and to deal with matters raised in accordance with the early warning

31.2 The Engineer shall record the business of management meetings and is to provide

copies of his record to those attending the meeting and to the Employer. The

responsibility of the parties for actions to be taken is to be decided by the Engineer

either at the management meeting or after the management meeting and stated in

writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the work,

increase the Contract price or delay the execution of works. The Engineer may

require the contractor to provide an estimate of the expected effect of the future event

or circumstance on the contract price and completion date. The estimate is to be

provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided or

reduced by anyone involved in the work and in carrying out any resulting instruction

of the Engineer.

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and remedy

at his own expense any defect which may develop or may be noticed before the

period mentioned hereunder from the certified date of completion. The Engineer in

charge shall give the contractor a notice in writing about the defects and the

contractor shall make good the same within 15 days of receipt of the notice. In the

case of failure on the part of the contractor, the Engineer- in-charge may rectify or

remove or re-execute the work at the risk & cost of the contractor. The Engineer-in-

charge shall be entitled to appropriate the whole or any part of the amount of security

deposit towards the expenses, if any, Incurred by him in rectification, removal or re-

execution. The Defects Liability period shall be as under....

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be

Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put tender),

the period shall be 12 (Twelve) months from the certified date of completion or one

monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be 36 Months from

the certified date of completion which should include three monsoons.

(d) For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be treate

as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular

No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

a) For resurfacing work of road free maintenance guarantee period one year from the date

(b) In case of widening of the road/strengthening of the road/bridge, the contractor shall

have to give four years free maintenance guarantee from the certified date of completion.

During this period the contractor shall visit the site every three months along with the

concerned Section Officer / Deputy Executive Engineer and will examine the work

already carried out in this contract like road work, jungle cutting, side shoulders, side

gutter, road furniture, patta etc. and will prepare Km. wise inspection report duly signed

by all concerned and any defect observed shall be done within 15 days by the contractor

at his risk and cost as per the direction of Engineer in charge. The contractor needs to do

videography of these visits and require to submit at the time of release of FMG. If the B.T.

surface during the maintenance period of 4years is worn out then agency shall have to

provide renewal coating as per tender item as directed by the Engineer-in- charge. The

amount equivalent to5% of each running bill shall be withheld and will be released after

the free maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank guarantee pledged

in the name of Executive Engineer after completion certificate of work is issued

33.2.1 The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause for

the material in question.

33.2.2 2% of the amount eligible for the payment of bituminous items shall be withheld

till the miscellaneous items like earthwork in embankment / cutting for side

shoulders, side gutters, kilometer / indicator / guard stones, sign boards etc. are

completed in all respect by the contractor. After completion of the miscellaneous

items, the above said 2% withheld amount shall be released.

33.2.3 Videography for the surface under Maintenance Guarantee is to be done as

per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work

costing more than Rs. 5.00Crore.

33.2.4 Setting up of adequate laboratory & deployment of quality engineers. The

contractor shall have to set up the laboratory with adequate equipment. Till

the setting up of adequate laboratory is completed & reported of this to the

engineer (subject to due verification by engineer’s representative) by

contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality

Engineer shall be deployed exclusively for this contract by the contractors. If

quality Engineer is not deployed by contractor within one month after the date

of work order, the amount equivalent to Rs.20,000 per month shall be

recovered till the actual deployment of quality engineer. The amount so

recovered towards the deployment of quality engineers shall not be refunded.

33.2.5 Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C,dtd.31/05/07 before final bill is paid.

33.2.6 Maintenance during Construction PeriodDuring the Construction Period, the

Contractor shall maintain, at his own risk and cost, the existing lane(s) of the

road so that the traffic worthiness and safety thereof are at no time materially

inferior as compared to their condition10 (ten) days prior to the date of the

Agreement, and shall undertake the necessary repair and maintenance works

for this purpose; provided that the Contractor may, at his cost, interrupt and

divert the flow of traffic if such interruption and diversion is necessary for the

efficient progress of works and conforms to Good Industry Practice; provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of the Executive Engineer

which approval shall not be unreasonably withheld. For the avoidance of

doubt, it is agreed that the Contractor shall at all times be responsible for

ensuring safe operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of

any defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a Defect

and to uncover and test any work that the Engineer considers may have a

33.4 Free maintenance guarantee period for works of construction of Canals

(including UGPL). Canal Structures, Canal Roads. Hydro Electrical &

Mechanical works, Solar, Building works and Maintenance & Operations.

(a) For the work of Canals(including UGPL), Canal Structures, Canal Roads,

Hydro Electrical & Mechanical works, Solar, Building works and

Maintenance & Operations free maintenance guarantee period one year

from the date of completion.

(b) During this period the contractor shall visit the site every three months

along with the concerned Section Officer/ Deputy Executive Engineer and

will examine the work already carried out in this contract and attend all defects

such as filling rain cuts in banks. Jungle cutting, side gutter and all

other defects in all structures and its components etc. and will prepare

reach wise inspection report duly signed by all concerned and any defect

observed shall be done within 15 days by the contractor at his risk and

cost as per the direction of Engineer in charge. The contractor needs to do

videography of these visits and require to submit at the time of release of

Performance Bond/Performance Security related to Free Maintenance

Guarantee. The amount equivalent to 5% of each running bill shall be

withheld and will be released after the free maintenance guarantee

period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Executive Engineer after completion

certificate of work is issued,

(1) The materials used for the works during construction shalt be as per

Indian standards/Technical Specifications of the respective item and all

the test as per respective Indian Standards/ Technical Specifications of

the respective item shall be conducted and ensured that the test results

shall be meet the criteria specified in the relevant clause/specifications

for the maternal in question.

(2) 2% of the amount shall be withheld till the miscellaneous items like WBM

road, testing of canals, side gutters, km stones, canal data board, marble

data plates, gauge plates, gate work etc. and in case of UGPL, works, trial

run, other ancillary work viz, strainer, ladder, pump, well-cover,

performance test trial run of Hydro Mechanical and Electrical works etc.

are completed in all respect by the contractor. After completion of the

miscellaneous items, the above said 2% withheld amount shall be

(3) Videography for the works under Maintenance Guarantee is to be done

as per Govt. letter No.: SSR/10/2015-16/26/C, Dtd 26/11/15 for the work

costing more than estimated cost of Rs. 5.00 Crore

(4) Setting up of adequate laboratory & deployment of quality engineers. The

contractor shall have to set up the laboratory with adequate equipment.

Till the setting up of adequate laboratory is completed & reported of this

to the engineer (subject to due verification by engineer's representative)

by contractor in writing Rs 2,00,000/- shall be withheld. The qualified

quality Engineer shall be deployed exclusively for this contract by the

contractors. If quality Engineer is not deployed by contractor within one

month after the date of work order, the amount equivalent to Rs

per month shall be recovered till the actual deployment of quality

engineer. The amount so recovered towards the deployment of quality

engineers shall not be refunded.

(5) For finalizing the work, the work carried-out shall be randomly checked by

core test for the canal lining works and density tests for embankment works will

have performed randomly as per SSNNL G.R. No. ુ .ુ ઇ/ િુ ન/નમદા .ુ િન/પીબી-

૨/૬૮/૨૦૧૧ તાર ખ: ૨/૬/૨૦૧૧ before final bill is paid.

(6)Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain; at his own

risk and cost; works for safety are at no time materially inferior as

compared to their condition 10 (ten) days prior to the date of the

Agreement, and shall undertake the necessary repair and maintenance

works for this purpose, provided that the Contractor may at his cost is

necessary for the efficient progress of works and conforms to Good

Industry Practice; provided further that such interruption and diversion

shall be undertaken by the Contractor only with the prior written

approval of the Executive Engineer which approval shall not be unreasonably

withheld. For the avoidance of doubt, it is agreed that the

Contractor shall at all times be responsible for ensuring safe operation of

34.1 If the engineer instructs the Contractor to carry out a test not specified in the Specification

to check whether any work has a Defect and the test shows that it does, the Contractor

shall pay for the test and any samples. If there is no defect the test shall be a Compensation

34.2 For Confirmatory tests of the testing done by the agencies 1% of the amount of work done

should be deducted from R.A. bill of the contractor for testing the quality of material

workmanship, irrespective of actual charges.

34.3 Agency has to establish testing laboratory on site for the various test to be carried out in

the work for this purpose agency shall construct a pukka laboratory building with all facility

on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of the defects

Liability Period, which begins at Completion and is defined in the contract data. The

Defects Liability Period shall be extended for as long as Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect

within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the Engineer’s

notice, the Engineer will assess the cost of having the Defect corrected, and the Contractor

will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is paid

for the quantity of the work done at the rate in the Bill of Quantities for each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the original

specifications , drawings, designs and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be

bound to carry out the work in accordance with any instruction in this connection

which may be given to him in writing signed by the Engineer and such alteration

shall not invalidate the contract and any additional work which the contractor may

be directed to do in the manner above specified as part of the work shall be carried

out by the contractor on the same conditions in all respects on which he agreed to do

the main work and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender by

more than 130%, the contractor will be paid for the quantity in excess of 130%, at

the rate entered in the SOR of the year during which the excess in quantity is first

39.1 All Variations shall be included in updated programmed produced by the Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the one

involving additional or altered class of work; where there are more than one

comparable items, the item of the contract which is nearest in comparison with regard

to class or classes of the work involved shall be selected and the decision of the

Superintending Engineer as to the nearest comparable item shall be final and binding

on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall

be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the amount

arrived at the rates in the “Schedule of Rates” of the Division in the year in which

the tender was received. If the Schedule of rates of the Division does not contain all

the items, the percentage increase or decrease of the tender shall be calculated

considering such items which were included in the “Scheduled Rates” of the division

for the year and for materials consumed on such item the rate to be charged would

be the basic rate taken into account for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the basis of

detailed rate analysis after hearing the contractor before a Committee of two

Superintending Engineers stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed upon, then

the contractor shall within seven days of the date of receipt by him of the order to

carry out the work, inform the Engineer-in-charge of the rate, which it is his intention

to charge for such class of work and if the Engineer in charge does not agree to this

rates, he shall by notice in writing be at liberty to cancel his order to carry out such

class of work and arrange to carry it out in such manner as he may consider it

advisable, provided always that if the contractor shall commence work or incur any

expenditure in regard thereof before the rates shall have been determined as lastly

herein before mentioned, then in such cases he shall only be entitled to be paid in

respect of the work carried out or expenditure incurred by him prior to the date of

the determination of the rate as aforesaid according to such rate or rates as shall be

fixed by the Engineer-in-charge after obtaining approval of the Competent

Authority if needed as per delegation of Powers of SSNNL. In the event of the

dispute, the decision of the Competent Authority of SSNNL shall be final.

Where, however, the work is to be executed according to the designs, drawings and

specifications recommended by the contractor and accepted by the competent

authority, the alternation above referred to shall be within the scope of such designs,

drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion that

the increase in the cost occasioned by alterations bears to the cost of the original

work and the certificate of the Engineer-in-charge as to such proportion shall be final

and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with

an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any credit

or debit for the month in question in respect of materials for the works in the relevant

amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items in

the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce the

proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the law.

The Employer shall pay the Contractor the amounts certified by the Engineer within

28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to the

Contractor will be made by the Employer. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid by

the Employer and shall be deemed covered by other rates and prices in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with eligible

contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on due

date of bid submission except GST. However, any subsequent changes in the tax

structure by Government after due date of bid submission will be compensated (+/-)

on availability or submission of actual documentation. Contractor will have to

intimate Engineer regarding changes occurred in the tax structure after bid

submission. If the contractor fails to provide such information and if any financial

obligation may arise due to change in tax structure, same will be recovered from the

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of labour,

materials, fuels and lubricants in accordance with the following principles and

procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given in

the contract data up to end of the initial intended completion date or extensions

granted by the Engineer and shall not apply to the work carried out beyond the

stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula

given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works

executed under variations for which price adjustment will be worked separately

based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is

not covered by the provisions of this or other clause in the contract, the unit rates

and prices included in the contract shall be deemed to include amounts to cover the

contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion stated

in the Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid to

48.2 On Completion of the whole of the Works half the total amount retained is repaid to

the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention money

with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by

the Employer under the provision of this clause, Employer shall consider the said

request of the Contractor provided that the refund hereunder shall be made in

tranches of not less than 1% (One Percent) of the Contract Price and Contractor

furnishes an irrevocable and unconditional Bank guarantee for an equal amount

substantially in the format of Bank Guarantee for Performance Guarantee enclosed

with SBD and valid up to 60 day beyond the scheduled / extended Defects Liability

Period. On completion of the whole works, the contractor has however an option to

submit a fresh irrevocable and unconditional Bank Guarantee for an amount equal to

5% of the total value of work executed substantially in the format of Bank Guarantee

for Performance Guarantee enclosed with SBD and valid up to 60 days beyond the

Defect Liability Period and yet refund the Retention Money Bank Guarantee

submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than the

Intended Completion Date (for the whole works or the milestone as stated in the

contract data). The total amount of liquidated damages shall not exceed the amount

contract data). The total amount of liquidated damages shall not exceed the amount

defined in the Contract Data. The Employer may deduct liquidated damages from

payment due to the Contractor. Payment of liquidated damages does not affect the

Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not be

entitled for any interest on the over payment calculated from the date of payment to

the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the

tender, then the contractor shall pay to the employer the relevant sum stated in the

Contract Data as Liquidated damages for such default and not as penalty for everyday

or part of day which shall elapse between relevant time for completion and the date

stated in the taking over certificate of the whole of the works on the relevant section,

subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of recovery deduct

the amount of such damages from any monies due or to become due to the contractor.

The payment or deduction of such damages shall not relieve

the contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of a

Section, the liquidated damages for delay in completion of the remainder of the

Works or of that Section shall, for any period of delay after the date stated in such

Taking-Over-Certificate, and in the absence of alternative provisions in the Contract,

be reduced in the proportion which the value of the part so certified bears to the value

of the whole of the Works or Section, as applicable. The provisions of this Sub-clause

shall only apply to the rate of liquidated damages and shall not affect the limit

50.1 If the contractor achieves completion of the whole of the works prior to the intended

Completion Date prescribed in Contract Data the Employer shall pay to the contractor a

sum stated in Contract Data as bonus for every completed month but subjected to

maximum amount as stated in Contract Data; which shall elapse between the date of

completion of all items of works as stipulated in the contract, including variations ordered

by the Engineer and the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit of the

works is equal or more than 6 months. The bonus would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two installments

except in special circumstances for which the reason to be Recorded in writing) to

the Contractor of the amounts stated in the Contract Date by the date stated in the

Contract Date, against provision by the Contactor of an Unconditional Bank

Guarantee in a form and by a bank acceptable to the Employer in amounts and

currencies equal to be at least 110% of the advance payment. The guarantee shall

remain effective until the advance payment has been repaid, but the amount of the

guarantee shall be progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an interest rate of

% to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant and

Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way by

supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done, variations,

price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids) shall

be provided to the Employer no later than the date specified in the Letter of

Acceptance and shall be issued in an amount and form and by a bank or surety

acceptable to the Employer, and denominated in Indian Rupees. The performance

Security shall be valid until a date 60 days from the date of expiry of Defects

Liability Period and the additional security for unbalanced bids shall be valid until a

date 28 days from the date of issue of the certificate of completion.

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works between

the Start date and the end of Defects Correction periods shall be remedied by the

Contractor at the Contractor’s cost if the loss or damages arises from the Contractor’s

acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of the

works and the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all claims

under the Contract for items before the end of the Defects Liability Period. The

Engineer shall issue a Defect Liability Certificate and certify any final payment that

is due to the Contractor within 56 days of receiving the Contractor’s account if it is

correct and complete. If it is not, the Engineer shall issue within 56 days a schedule

that states the scope of the corrections or additions that are necessary. If the Final

Account is still unsatisfactory after it has been resubmitted, the Engineer shall decide

on the amount payable to the Contractor and issue a payment certificate, within

days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses and

savings in final account is observed, the Engineer/Employer shall be at liberty to

restrict the final payment of BOQ items to the lowest amount evaluated of the bids

considering the final quantities and the rates quoted including the rebates if any.

Payment of variation items shall however be made at the rates approved by the

Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated

in the Contract data, or they do not receive the Engineer’s approval, the Engineer

shall withhold the amount stated in the Contract Data from payments due to the

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party causes

a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the following:

1. The contractor stops work for 28 days when no stoppage of work is shown on

the current programme and the stoppage has not been authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works and the

instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation other

than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a

reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days for

which the maximum amount of liquidated damages can be paid as defined in the

Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,

giving, receiving or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution. “Fraudulent practice”

means a misrepresentation of facts in order to influence a procurement process or the

execution of a contract to the detriment of the borrower, and includes collusive

practice among Bidders (prior to or after bid submission) designed to establish bid

prices at artificial non-competitive levels and to deprive the Borrower of the benefits

of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the Engineer

for a cause other than those listed under Sub Clause 59.2 above, the Engineer shall

decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done less

advance payments received up to the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the work

not completed as indicated in the Contract data. Additional Liquidated Damages

shall not apply. If the total amount due to the Employer exceeds any payment due to

shall not apply. If the total amount due to the Employer exceeds any payment due to

the Contractor the difference shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought by the

contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less advance payment

received up to the date of the certificate, less other recoveries due in terms of the

contract and less taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipment’s, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because of a

Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely

outside the control of either the Employer or the Contractor the Engineer shall certify

that the Contract has been frustrated. The Contractor shall make the Site safe and

stop work as quickly as possible after receiving this certificate and shall be paid for

all work carried out before receiving it and for any work carried out afterwards

to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his

own arrangements for the engagement of all staff and labour, local or other, and for

their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to time

employed by the Contractor on the site and such other information as the Engineer

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-contractor shall abide

at all times by all existing labour enactments and rules made thereunder, regulations,

notification and bye laws of the State or central Government or local authority and

any other labour law (including rules), regulations, bye laws that may be passed or

notifications that may be issued under any labour law in future either by the State or

the Central Government or the local authority. Salient features of some of the major

labour laws that are applicable to the construction industry are given below. The

Contractor shall keep the Employer indemnified in case any action is taken against

the Employer by the competent authority on account of contravention of any of the

provisions of any Act or rules made thereunder, regulations or notifications including

amendments. If the Employer is caused to pay or reimburse, such amounts as may be

necessary to cause or observe, or for observance of the provisions stipulated in the

notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the

part of the Contractor, the Engineer/employer shall have the right to deduct any money

due to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered by

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the Act on

satisfaction of certain conditions on separation if an employee has completed 5 years

service or more on death, the rate of 15 days wages for every completed year of service.

The Act is applicable to all establishments employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The benefits

payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for certain

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of Registration

and the Contractor is required to take license from the designated Officer. The Act is

applicable to the establishments or Contractor of Principal Employer, if they employ

or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Runways are

scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments employing

20 or more employees. The Act provides for payments of annual bonus subject to a

minimum of 8.33% of wages and maximum of 20 % of wages to employees drawing

Rs. 3500/- per month or less. The bonus to be paid to employees getting Rs, 2500/- per

month or above Rs. 3500/- per month shall be worked out by taking wages as Rs.

2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted for five

years in certain circumstances. Some of the State Governments have reduced the

employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes illegal

and what are the requirements for laying off or retrenching the employees or closing

down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by some of

the State and Central Government to 50). The Act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in the

Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits employment

of children below 14 years of age in certain occupations and process and provides for

regulation of employment of children in all other occupations and processes.

Employment of Child labour is prohibited in Building and Construction Industry.

N) Inter – St at e M igra nt wo rkmen’s (Regul a t ion of Emp lo yment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs

5 or more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another state).The

inter-state migrant workmen, is an establishment to which this Act becomes applicable,

are required to be provided certain facilities such as housing, medical aid, traveling

expenses from home upto the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the establishments

who carry on any building or other constructions work and employ 10 or more workers

are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of the cost

of construction as may be modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to whom

the Act applies has to obtain a registration certificate from the Registering Officers

appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing 10 persons

or more with aid of power or 20 or more persons without the aid of power engaged in

the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as per

rule. The royalty charges paid shall be borne by the contractor and shall not be

reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time to

time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental

management plan for best energy use, waste management, the reduction of pollution

as in EMS (Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

65.1 If the Contractor is of the view that a decision taken by the Engineer was either outside

the authority given to the Engineer by the Contract or that the decision was wrongly

taken, the decision shall be referred to COMPETENT AUTHORITY OF SSNNL

within 14 days of the notification of the Engineer’s decision. If the issue is not

resolved, any party can refer the matter for conciliation within 15 days from the

decision given by such Competent Authority.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the COMPETENT AUTHORITY, both the parties have to refer

to the Director (CAD/CIVIL/CANAL), SSNNL concerned for the

conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the COMPETENT AUTHORITY, both parties have to refer

to the MD, SSNNL, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer’s decision,

the Contractor shall not be entitled to any additional payment/claim if he

doesn’t follow the above sequence in stipulated time. However, during such

period, he would not stop the work in any case.

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers [CL.1.1]

Name: Executive Engineer,

Address: N. P. Main Canal Div. No.3, Narmada Colony, Chanasma

(384220) Name of authorized Representative (will be intimated later)

2. The Executive Engineer, N.P.Main Canal Dn.No.3, Chanasma

Name of Authorized Representative: Shri A.R.Sharma

3. The Defects Liability Period is 12 month from the date of completion. [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice to

proceed with the work.

5. The Intended Completion Date for the whole of the works is 12 Months

after start of work with the following milestones: Milestone dates:

Physical works to be completed Period from the start date [CL.2.2& 49.1]

Milestone 1 i.e. 25 % 45 days.

Milestone 2 i.e. 50 % 90 days.

Milestone 3 i.e. 75 % 135 days.

Milestone 4 i.e. 100 % 180 days.

6. The Site is located at Narmada Main Canal at chainage between

Ch.293.501km to Ch.333.589 Km (SR & IP Side)

7. The name and identification number of the Contract is: As per tender

8. The works consist of The works consist Restoration work of Drainage

Syphon of Narmada Main Canal between Ch.293.501 km to

km. with items as per B.O.Q. The works shall, inter alia, include the

following, as Specified or as directed:

(A) Road Works :

Site clearance; setting out and layout widening of existing carriageway and strengthening

including camber corrections; construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions, intersections, bus bays, lay-bays;

supplying and placing of drainage Channels, flumes, guard posts and guard other related

items; construction/extension of cross drainage works, bridge, approaches and other

related stones; protective works for roads/bridge; all aspects of quality assurance of

various components of the works; rectification of The defects in the completed works

during the Defects Liability Period; submission of “As- built’’ drawings and any other

related documents; and other item of work as may be required to be carried out for

completing the work in accordance with the drawings and the provisions of the contract

and to ensure safety.

( B ) Bridge Works

site clearance; setting out, provision of foundations, piers abutments and bearing;

prestressed/reinforced cement concrete superstructure; wearing coat, hand railings,

expansion joints, approach slabs, drainages spouts/ down take pipes, arrangements for

fixing light posts, water mains, utilities etc; provision of suitably designed protective

works; providing wing/return walls; provision of road markings, road signs etc.; all aspects

of quality assurance; clearing the site and handing over the works on completion;

rectification of the defects during the Defects Liability Period and submission of “As-

built” drawings and other related documents; and other items of work as may be required

to be carried out for completing the works in accordance with the drawings and the

provisions of the contract and to Insure safety

(C) Other Items [CL.1.1]

Any Other Items as required to fulfill all contractual obligations as per the Bid documents.

10. The following documents also form part of the Contract: [CL.2.3(9)]

…………………….As per clause 2-3……………………….

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is Rs.

5 lakhs per occurrence with the number of occurrences limited to four. After

each occurrence, the contractor will pay an additional premium necessary to

make insurance valid for four occurrences always. [CL13]

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be 2nd day from Letter of Acceptance [CL.21]

19. The period for submission of programme for approval of the engineer shall be

21 days from the issue of Letter of Acceptance. [CL.27.1]

20. The period between program updates will be 01 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated programme shall

be Rs 0.50 lakhs [CL.27.3]

22. The following events shall also be Compensation Events Substantially

adverse ground conditions encountered during the course of execution of

work not provided for in the bidding document. [CL. 44]

(i) Removal of underground utilities detected subsequently

(ii Significant changes in classification of soil requiring additional mobilization

by the contractor, e.g. ordinary soil to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not caused

by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures, monuments

interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or military authority

23. The currency of the Contract is Indian Rupees [CL.

24. The formula (e) for adjustment of prices are as under: [CL. 47]

 If any of the commodities like Cement, Steel or Bitumen are not found applicable in a

work, the weight component of that commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or

‘Bitumen’ (Pb) as indicated in SBD for the purpose of Price Adjustment} shall be clubbed

with the weight component of ‘Other Material’ (Pm), such that the gross % weight of the

components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour shall be

paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on 28 days

preceding the scheduled date of opening of technical Bids as published

by Labour Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the State for the month

under consideration as published by the Labour Bureau, Ministry of

Labour, Government of India.

Pl = Percentage of labor component of the work.

Ajustment for cement component.

(ii) Prices adjustment for increase or decrease in the

cost of cement procured by the contractor

Vc = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland Cement on

days preceding the scheduled date of opening of technical bid as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce &

C i = The all India average wholesale price index for Ordinary Portland Cement for

the month under consideration as published by Office of the Economic

Adviser, Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by

the contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month

under consideration due to changes in the rates for steel

So= The all india wholesale price index for steel (Mild steel- Long Products Rebars) on

28 days preceding the date of opening of Bids as published by the office of the

Economic Adviser, Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild steel- Long Products

Rebars) for the month under consideration as published by office of Economic

Adviser, Department for Promotion of Industry and Internal Trade, Ministry

of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be

paid in accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the

nearest centre on the day 28 days prior to the scheduled date of

opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the

nearest centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel

and lubricant) shall be paid in accordance with the following

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the

existing consumer pumps of IOC at the nearest centre on the day

prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps

of IOC at the nearest centre for the 15th day of the month of the

under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil

has been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the

month under consideration as published Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer

of machinery for mining, quarrying and Construction for the

month under consideration as published Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts has

been chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the

contractor shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for local materials other

than cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities)

on 28 days preceding the scheduled date of opening of technical

Bids, as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than

cement, steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for

the entire contract:

1 Labour Pl 39.79%

2 Cement Pc 29.36%

3 Steel Ps 2.41%

4 Bitumen Pb 0.00%

6 Plant & Machinery Spares Pp 16.29 %

7 Other Materials Pm 10.15%

25. The proportion of payments retained (retention money) shall be 6% {CL.

48} from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work

{CL.49} delay in completion of works (1/2000)th of the Initial

price, rounded off to the nearest

Thousand, per day. For

sectional Completion

(wherever specified In item 6 of

Contract data) (1/2000)th of

initial contract price for #5 km

Section, rounded off to the

nearest thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

Completion of work shall be given as

per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract

completion of work Price {CL. 50}

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional Price

Bank Guarantee. (to be drawn

before the end of 20% of the contract

period). The contractor may furnish

four bank guarantees of

2.5 % of each valid for the full period.

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is

equipment. Total amount satisfied That the equipment is

equipment. Total amount satisfied That the equipment is

will be subject to a required for performance of the

maximum of 5% of the contract) and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after fulfillment of

the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim payments

certified by the Engineer under the Contract. Deduction shall commence in the next

Interim Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent of the

Contract Price or 6 (six) months from the date of payment of first installment of advance,

whichever period concludes earlier, and shall be made at the rate of 20 percent

(collectively for both Mobilization Advance and Equipment Advance) of the

amounts of all Interim Payment Certificate until such time as the loan has been repaid,

always provided that the loan shall be completely repaid prior to the expiry of the

original time for completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52} As

a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………(to be decided

after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58} are

required within 28 days of the issue of certificate of completion of the whole or section

of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by the

Date required is Rs 5.0 Lakhs.

37. The following events shall also be fundamentals breach of contract: {CL.59.2} “The

Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60} the

Employer’s additional cost for completing the Works shall be 20 percent.

TECHNICAL SPECIFICATION

Name of work: Restoration work of Drainage Syphon of Narmada Main Canal between Ch.293.501

GENERAL CONDITIONS

1.0 The, work, in general shall be carried out in workman like manner as well as to the

entire satisfaction of the engineer-in-charge or his representative.

2.0 Proper arrangement for inspection of work shall be made by the contractor, during

execution and at completion of work.

3.0 The work shall be carried out as per the specifications specially for the items of work

and in case of conflict the specifications given in P.W.D. Hand-Book Volume I&II

of latest edition or as per I.S. standards (latest revisions/amendments, irrespective of

year of edition mentioned in the technical specifications) shall be followed. The

decision of Engineer-In- Charge in case of dispute will be final and binding to the

4.0 The work order book shall be maintained on site of work and the contractor shall sign

the orders and instructions given by the officers or his representatives and he shall

have to carry out the work properly as per instructions.

5.0 The contractor shall engage person capable of managing and executing the work and

they shall carry out the work as per the specifications / instructions given by the

supervisory staff of the Nigam from time to time.

6.0 The decision of Engineer-In-Charge in case of dispute will be final and binding to

the contractor.

7.0 Medical facilities shall be provided by the contractor at his own cost in case of

accident to labors working on site of work. Moreover, necessary first aid facilities

shall also be provided by him on site of work. In case of accident the rules regarding

workman compensation shall be binding to the contractor and shall undergo all

procedures laid wherein.

8.0 The contractor or his representative shall remain present during the execution of the

9.0 The dismantled useful materials shall be the property of SSNNL and shall be stacked

and disposed off as directed by the Engineer-in-charge.

10.0 Lead shall be as per the description of the respective items and for items having no

mention of specific lead, it shall imply “for all lead” for that item. Lift shall be

considered from the existing canal bed level and will be as per the description of the

respective items and for items having no mention of specific lift, it shall imply “for

all lifts” for that item.

11.0 In case any accident occurs during the execution of work or associated activities

under taken by the contractor thereby causing any minor or major or fatal injury to

his employee / any persons due to any reason, whatsoever, it shall be the

responsibility of the contractor to promptly inform the same to the Engineer-in-charge

in prescribed form and also to all authorities envisaged under the applicable laws.

For any fatal / non-fatal accident SSNNL will have no liability.

12.0 It is mandatory for the contractor to observe during the works, requirements of safety

rules which would generally include but not limited to the following:

a. Each employee shall be provided with initial indoctrination regarding safety by the

contractor, so as to enable him to conduct his work in a safe manner.

b. No employee shall be given a new assignment of work unfamiliar to him without

proper introduction as to the hazards incident thereto, both to himself and his fellow

c. Employees must not leave naked fires unattended. The smoking shall not be

permitted around fire prone areas and adequate firefighting equipment shall be

provided at crucial location.

d. There shall be a suitable arrangement at every sub division level a sufficient ‘first

aid’ service for the injured.

e. Requirement for working experience of swimming, use of gum boot for working in

slushy and near water condition are essential requirement for fulfilling the contract.

13.0 If the demand of work requires more manpower, then contractor has to arrange the

same accordingly with no extra cost.

14.0 The contractor shall provide at his own cost labours for taking measurements of the

work etc. whenever and wherever necessary.

15.0 The agency shall not deploy any person in connection with any activity under the

scope of this work, who is minor according to the Law. The agency shall not deploy

any person whose age is less than 18 years.

16.0 If during the period of this agreement any person is found to be unsuitable for any

reason what so ever, the agency shall make immediate replacement to the

satisfaction of the SSNNL. In this case, the Engineer-in-Charge opinion shall be final

and binding to the agency.

17.0 The agency shall make its own arrangement for communications, camp equipment, all

tools, umbrella, rain coat, footwear etc. at each point for their personnel at its own cost.

All the equipment and tools such as gamelans, tape, trikam, showel, rope etc. for the

work shall be provided by the agency at its own cost.

18.0 The agency shall make necessary arrangements for diversion and traffic control

during the work.

19.0 The agency has to provide skilled divers for the cleaning work inside the drainage

syphon if required.

20.0 The contractor or his authorized agent sign on working cross sections as well as in

field books etc. in token of acceptance for respective items as specified detailed

technical specifications. No dispute in regard to the acceptance of the levels shall be

entertained in later stages after starting of the work: The contractor or his

representative shall remain present while taking initial and final levels of the work.

21.0 Approval to the samples of various materials given by the Engineer-in charge shall

not absolve the contractor from the responsibility of replacing defective material

brought on site or materials used in the work found defective at a later date. The

contractor shall have no claim to any payment or compensation whatsoever on

account of any such materials being rejected by the Engineer-in-charge. Materials, if

and when rejected by the Engineer-in-charge or his authorised representative, shall

be immediately removed from the site of work.

22.0 The site shall be cleared off all rubbish materials and heaps etc. and shall be handed

over in neat and good condition after completion of work. All the useful materials

recovered during dismantling / site clearing work shall be stacked and handed over

to the concerned SSNNL officials upon completion of the work. As built drawing

shall be prepared and furnished by the Contractor and handed over to Engineer-In-

Charge upon completion of the work.

23.0 Before accepting the aforementioned work, the work carried out shall be inspected

jointly by the Engineer-In- charge or his authorized representative and Contractor or

his authorized representative and all defects unevenness as observed shall be repaired

rectified by the contractor at his own cost to the satisfaction of the Engineer- in-

Charge. In case of failure from part of contractor for attending the defects or

unevenness, the Engineer-In-Engineer may rectify or remove or re execute the work

at the risk and cost of the contractor. The Engineer-In Charge shall be entitled to

appropriate the whole or any part of amount of security deposit for the same.

24.0 Quality Assurance Programme (QAP)

Upon award of the contract, the Contractor shall prepare and submit a comprehensive

Quality Assurance Plan (QAP) for the approval of the Engineer-in-Charge within

fifteen (15) calendar days from the date of issue of the Letter of Acceptance.

The contractor shall submit a detailed field Quality Assurance Programme containing

the overall quality management and procedures which he proposes to be followed

during various phases of constructions as detailed in the relevant clause of the

technical specifications of the contract.

This shall include arrangements of testing apparatus/ instruments covering the

requirements of items envisaged in the contract and details of the testing programme.

The documents of Quality Assurance Programme shall generally cover but not

limited to the following: -

a. Contractor's organizational structure for the management and implementation of the

quality assurance programme.

b. Sources of various materials.

c. Product specification and test results of ingredients.

d. Inspection and test procedure, both for material and their product and field

activities. This shall also include test parameters and frequency of testing as per the

relevant standards of various ingredients/components used.

e. System of handling storage and delivery of material.

f. Laboratory testing facilities along with Calibrated test equipment proposed to be

installed along with a laboratory building plan.

g. System of preparation and maintenance of test records.

h. Contractor shall bear all cost/ expenditure for implementation of provisions made

under quality assurance clause.

i. If site conditions or project requirements evolve, the Contractor shall revise the

QAP accordingly and resubmit it for approval. All updates shall be clearly

documented with version control.

Minimum 10% of the material / field tests shall be performed at GERI /Government

Polytechnic College / Government Engineering College, 10% tests shall be

performed in government approved labs and remaining about 80% field tests shall be

conducted at the field site as per SSNNL vernacular Circular

No.CE(QC)/PB/Testing/12/2025 Date.05/02/2025 and latest amendment thereafter if

any. For the materials/items, whose quality testing is not performed by

GERI/Government polytechnic Government approved lab, the necessary testing shall

be conducted in manufacturing plant quality lab or other private labs as instructed by

the concerned quality wing officials, The sampling, conveyance of test samples and

testing charges of all materials and field tests shall be borne by the Contractor.

Technical Specification

Dismantling the existing foundation concrete including sorting out the dismantled stuff and

stacking the useful material, removing the debris and making good the damages etc. complete

as and where directed. Cement Concrete.

1.1 SCOPE OF WORK:

The damage C.C. work shall be dismantled properly as directed with all lead and lifts. Utmost

care shall be taken while dismantling, so that only demarked / directed portion shall be

removed and no damage shall occur to the good work. Suitable breaking tools shall be used

as directed. No blasting shall be allowed. The contractor shall clean the site by removing the

loose materials deposited on or near the damaged portion for repairing the same and the

removal of loose material shall be disposed off with all leads and lifts as directed. No extra

payment shall be made for removal of demolished concrete.

If, any damage to the good work occurs while breaking the damaged concrete, the contractor

shall have to repair the damage caused to the good concrete at his own cost.

1.2 CONVEYANCE & DISPOSAL OF DISMANTLED MATERIAL:

The damaged cement concrete debris shall be disposed off at the specified place i.e. from

NMC structure to outside the canal bank with all lifts and leads including disposed off

unserviceable material as and where directed.

1.3 SPECIAL CARE:

The contractor shall exercise special care to avoid damage to good C.C. work. The contractor

shall not adopt any blasting for demolishing the damage concrete. Any damages occur to the

adjoining good lining or any structure or pipe railing, the contractor is liable to bring it in

desire position at his own risk and cost or as directed by Engineer-in-charge or his

representative. No extra payment will be made in this account.

1.4 MEASUREMENT AND PAYMENT:

Measurement and payment for item shall be made on a Cubic meter basis. The average

length, width and Height shall be measured in case of uneven shape of work area. The rate

shall include the cost of demolishing, removing and disposing off demolished concrete with

all lead and all lifts including disposed of unserviceable material as and where directed. The

rate shall also include cost of all labours, materials and all other incidental operations for

carrying out the work in accordance with the specifications.

Excavation for foundation upto 1.5 m depth including sorting out and stacking of useful

materials and disposing off the excavated stuff upto 50 Meter lead. (B) Dense or Hard soil.

2.1 SCOPE OF WORK

The scope of work includes carrying out excavation for laying Cement Concrete (CC) between

the parapet wall and the bituminous road near the Drainage Siphon at various locations along

the NMC between Chainage 293.501 km to 333.589 km, as per site requirements. The work

shall also be carried out at other locations, wherever required, based on site conditions and

field requirements.

2.2 Excavation for foundation:

a) Excavation of the foundation can be undertaken after clearing the site. The excavation shall

be done according to the dimension & shown on the working drawing or as per the direction

of Engineer-in-charge.

b) The excavated stuff shall be used in filling the trenches and plinth or leveling the section

in layers including ramming and watering etc. The balance of the excavated quantity shall

be removed by the contractor from the site of work to a place as directed.

c) The excavation for foundation shall be carried out in true line and level and shall have the

width and depth as shown in the drawings or as directed. The contractor shall do the

necessary shoring and strutting of slope to a safe angle. if necessary, at his own cost. The

bottom of the excavated area shall be levelled both longitudinally and transversely as

directed. No earth filling shall be allowed to bring it to level.

d) Over excavation: Over excavation beyond the tolerance limits carried out by the contractor

for any purpose or reason shall be rectified at his expense by filling and Compaction using

the material as directed by the representative of Engineer-in-charge.

2.3 Measurement & payment

a) No claim shall be entertained for any excavation that may be required to be done for

widening or deepening the foundations consequent upon lowering of foundation below the

level as required.

b) Payment shall be made at the approved tendered rate per cubic meter for the quantity

excavated limit to the dimension with leads and lifts specified in the item. The rate also

includes cost of all labours, machinery and incidental expenses for carrying out the work

in accordance with the specifications.

Trimming of the canal section manually for preparing subgrade for laying cement concrete

lining in all sorts of soil and murrum including watering and compacting bed etc. complete.

i) This item is required for proper preparation of subgrade before laying cement concrete

lining and other concrete works. Due to uneven surface, loose soil, and accumulation of

murrum and debris in the canal bed and adjoining areas, manual trimming and dressing is

necessary to achieve the required line, level, and designed canal section. Proper watering

and compaction of the prepared surface is essential to obtain a firm and stable base for

cement concrete work and to prevent settlement or cracking of the lining.

ii) The work of trimming the canal section for preparing the subgrade for C.C. Lining includes

removal of proud, equivalent to the thickness of respective lining. This excavation for

trimming for preparing the base for lining shall be carried out prior to laying of the lining

but in no case the time interval between the completion of trimming and the placement of

lining shall exceed 3 days in normal weather and 2 days in adverse weather conditions. All

along the canal alignment, the rain cuts if any on the banks shall be filled up with approved

excavated material and shall be compacted adequately to required line and level. The bed

and side slopes shall be trimmed to the required section. The canal bed and slopes shall be

dressed, watered and compacted by suitable means. This item also includes dewatering the

canal section as and where required.

iii)If at any point the material has been excavated beyond the pay line required to receive the

C.C. Lining, the excess excavation shall be refilled in layers not exceeding 100 mm in

thickness with selected moister material, if required and compacted. Where placing and

compacting bedding material is on a sloping foundation, the layers may be placed parallel

to the surface of the foundation. If at any point, the foundation material is disturbed or

loosened during the excavation process or otherwise it shall be moistened, if required and

thoroughly compacted by tamping, rolling or other approved methods, to form, a firm

foundation for placing the C.C. Lining. Before placement of the lining on such a section,

the geometry of the section shall again be thoroughly checked and brought to the required

dimensions with cutting or filling as may be required with necessary watering and

iv) Suitable material trimmed from the canal shall be used to complete canal embankment or

to fill depressions on road surface or for backfilling around structures. Where material

suitable for bedding as determined by the Engineer-in Charge is encountered during

trimming operations and can not be placed in one continuous operation, such material shall

be stock piled along the right of way where directed by the Engineer-in-Charge and

subsequently re-handled, if necessary. The payment for such trimmed earth quantity shall

not be entitled where same shall be utilized in nearest place.

v) Any material that is lost by rains, weathering or other causes, shall be replaced by the

contractor at his own cost until completion of the work and taking over by the S.S.N.N.L.

3.2 MEASUREMENT AND PAYMENT:

Measurement for payment for the trimming shall be made on square meter of the surface

prepaid manually trimmed over which concrete lining is to be placed. Payment shall be at the

unit rate mentioned in BOQ.

The rate includes cost of labour, equipments, backfilling for bed and side slopes if required

watering, compaction of bed and side slopes and all material works to complete the work as

per specification.

Earthwork for embankment including breaking clods, dressing with all lead and lift

(excluding watering and consolidation) (C) From Borrow area within 1.0 Km. lead

4.1 SCOPE OF WORK:

The work to be done under these specifications shall be for canal embankment including

furnishing all tools, plants, labours and materials etc required for carry out the work as directed

by the Engineer-in-Charge.

a) The work includes the earthwork in embankment and filling the suitable earth obtained from

borrow area / village tank / spoil bank for all lift and lead as specified in the item. Materials

excavated from borrow area / spoil bank shall have adequate moisture content. If required on

the embankment sprinkling of water shall have to be carried out as directed for which no

extra payment shall be made.

b) Bushed, roots or other perishable or unsuitable materials shall not be placed in the

embankment. For spreading materials in layers and bringing the appropriate moisture

content, the embankment materials shall be spread uniformly over the entire width of the

embankment in layers not exceeding 300 mm in loose thickness. Successive layers of

embankment shall not be placed until the layer under construction has been thoroughly

compacted to the requirements set down here under.

c) After spreading the soil in loose thickness for compaction, water shall be sprinkled directly

from a hose line or from a truck mounted water tank in required quantity. Then after the layer

of earth shall be compacted by hand rammer of suitable weight or as directed by the Engineer-

in-Charge. The thickness of the layer shall not be more than 30 cm. The compaction shall be

carried out satisfactorily as directed by the representative of the Engineer-in-Charge. The

labour etc. shall be provided by the contractor at free of cost

4.3 BORROW AREA:

All materials required for the construction of embankment shall be obtained from the

designated borrow area / spoil bank as directed. Contractor shall have to make his own

arrangement to get borrow area for borrowing earth within 1.0 Km lead. No extra payment

shall be made for borrow area stripping and for the material wasted during carriage etc.

4.4 MEASUREMENT AND PAYMENTS:

Measurement shall be taken on Cubic meter basis of the completed Item No.4.

The rate quoted in BOQ includes cost of including all labour, water equipment, fuel, hire

charges, royalty charges, tools and all incidentals required to complete the work in accordance

with the specifications.

The payment shall be made as describe above, i.e. volume of compacted filling. The rate

includes all the cost of tools, plants, machinery, labours, materials etc. required for excavation

of earth from borrow area / village tank / spoil bank including royalty, conveyance, fetching

and sprinkling water, ramming, etc, complete as directed.

Compaction of selected soil/hard murrum/soft murrum in even thickness of 15 to 20 cms

including watering, temping with suitable hand rammer etc. complete as directed.

5.1 Scope of work:

(i) The scope of work includes spreading, leveling, watering, and compaction of selected soil,

hard murrum, or soft murrum in layers of 15 cm to 20 cm thickness to achieve the required

formation level and a firm and stable base.

(ii) The work shall be carried out at locations where filling is required to obtain proper levels for

construction works such as cement concrete lining, or other structural works. The material

shall be laid uniformly, watered to achieve the required moisture condition, and compacted

using suitable hand rammers to form a dense and even surface as directed by the Engineer-

(iii) After spreading the soil in loose thickness for compaction, water shall be sprinkled directly

from a hose line or from a truck mounted water tanker, as may be necessary and flooding

shall not be permitted under any circumstances. Successive layers of embankment shall not

be placed until the layer under construction has been thoroughly compacted to the

requirements set down here under.

(iv) If the material delivered is too wet it shall be dried, by evaporation and exposure to the sun

till the moisture content is brought down to acceptable standard for compaction. In case of

wet weather, the moisture content cannot be reduced to the required level by the above

procedure, work of compaction shall be suspended.

(v) After adding the required amount of water, the soil shall be processed by means of harrows,

or as otherwise approved until the layer is uniformly wet

(i) Compaction shall be done manually using tampers or Rammers to the satisfaction of EIC.

Agency can utilize the compaction by mechanical means as desired by EIC If the working

space is available. No additional claim of cost will be entertained on this account.

(ii) If any soft areas in the embankment is found, further compaction shall be carried out as

directed by the Engineer-in-charge. If inspite of that the specified compaction is not achieved,

the materials in the soft areas shall be removed and replaced by approved materials and

compacted to the satisfaction of Engineer-in charge.

5.3 MEASUREMENT AND PAYMENTS:

The payment for the item of watering and compaction of earth work shall be made on cum.

basis i.e. volume of compacted filling within the pay line. The rate quoted in BOQ includes

cost of all labour, equipment, required to complete the work in accordance with the

specifications.

Providing and laying plain/reinforced cement concrete lining of M 15 (MSA 20 mm) in bed,

side slopes and curvature including batching, mixing, transporting, placing, vibrating, smooth

finishing, curing including dewatering where required. (MACHINERY BASED by "FLORI"

-WITHOUT PAVER MEMBRANE CURING) 10 cm thick lining in Bed / Slope

Providing and laying controlled cement concrete M.150 for curing complete excluding cost of

formwork and reinforcement for reinforced concrete work in (A) Foundations, footings, Base

of columns and Mass concrete

Providing & Laying in position "DESIGN MIX" cement concrete using cement sand and

crushed aggregate for C.C./ R.C.C work by "FLORI" including necessary formwork,

centering, scaffolding, compaction by vibrator, curing as directed with all lead & lift etc

complete without dewatering and excluding the cost of steel reinforcement. (B) For Pier and

Abutments / Wing wall / Head wall / Return wall / Dowel Wall etc. Concrete grade M-20 and

Indian Standards.

1(a) IS: 8112-1989 Specification for 43 grade ordinary Portland cement (First

1(b) IS: 12269-1987 Specification for 53 grade ordinary Portland cement (First

1(c) IS: 1489-1976 Specification for Portland pozzolona cement (Second Revision)

Amendment No. 1 to

2 IS: 303-1970 Specification for plywood for general purposes (Second

3 IS: 383-1970 Specification for coarse and fine aggregates from natural

sources for concrete (Second revision)

4 IS: 432-1982 Specification for mild steel and (Reaffirmed medium tensile

steel bars and hard drawn 1989) steel wire for concrete

reinforcement part 2 hard drawn steel wire (third revision)

5 IS:456-2000 Code of practice for plain and reinforced Concrete (third

revision) (Amendment No.1).

6 IS:460-1985 Specification for test sieve (third revision)

7 IS:515-1959 Specification for natural manufactured aggregates for use in

mass concrete (Superseding by IS:383-1970)

8 IS:516-1956 Methods of test for strength of concrete (Amendment No.1)

9 IS:650-1966 Specification for standard sand for testing of Cement (First

revision) (Amendment No.1 to 3.)

10 IS:1199-1956 Method of sampling and analysis of concrete.

11 IS:2386-1977 Method of test for aggregates for (All parts) concrete (latest

12 IS:4656-1968 Specification for vibrators for concrete.

13 IS:4990-1981 Specification for plywood for concrete shuttering work (First

revision) (Amendment No. 1)

14 IS:6461 Glossary of terms relating to cement (Part I to XIII) concrete

vibrators. (latest Edition)

15 IS: 5256 – 1968 Code of practice for sealing joints in concrete lining on canal

16 IS 1200 (Part-8:1993) Methods of measurement of building and civil engineering

works: Steelwork and Ironwork

17 IS 4948:2020 Welded Steel Wire Fabric for General Use

6.1 COMPOSITION:

These specifications cover the requirements of plain / reinforced cement concrete to be used

as per detailed mix design. Concrete shall be composed of cement fine aggregates (natural

sand), coarse aggregates (crushed), and water well mixed in proportion and brought to the

proper consistency. The proportions shall be adjusted to produce durable plastic and workable

concrete, suitable for specified conditions of placement and design strength. However, no

extra payment shall be made for either a change in grade or change in proportion of course

and fine aggregates.

a) Only Ordinary Portland Cement (OPC) of approved brand/identified plant under SSNNL

shall be used, other brand may be used only after prior approval of Engineer-In-Charge for

concrete lining and other RCC construction.

b) Contractor shall only be permitted to use Ordinary Portland Cement (OPC) as per IS Code.

The contractor shall note this and arrangement for procurement of cement shall have to be

made accordingly.

However, if required Nigam may direct to the contractor for the use of any kind of suitable

cement confirming to relevant IS on the basis of the test results of soil in contact with the

concrete, water and aggregates during the course of execution.

The contractor shall have to make arrangements for procurement of cement from approved

manufactures accordingly.

(c) Immediately upon receipt of cement at the site of the work, cement shall be stored separately

in dry, watertight and properly ventilated structures. All storage facilities to protect cement

from dampness shall be subject to approval by the Engineer-In-Charge and shall be such as

to permit easy access for inspection and identification. In case of storage of bag cement, the

bags shall not be piled more than 10 bags height and shall be arranged in headers & stretchers

fashion as close as possible. Sufficient cement shall be kept in stock for completion of

concreting undertaken in accordance with the programme given by the Contractor. Cement

shall be used in order of receipt and cement older than 90 days shall not be used. If the cement

stack in the such position that it cannot be counted than the stack shall be re-arrange in such

a manner that it can be counted easily and concrete work will be stop till this period for re-

(d) The cement to be used on work shall be brought sufficient in advance before using the

cement in works so that SSNNL can conduct minimum required test to ascertain its

quality. The Contractor shall also furnish the manufacturer’s test results conducted at the

factory site in the manufacturer’s quality control laboratory for each lot/batch of cement

which is brought to the site.

Frequency for cement testing (Physical properties) are as under as per IS : 3535-1986.

Weight of lot in tonne No. of Samples to Remarks

Up to 100 2 The frequency for chemical

101 to 200 3 testing for cement to be

201 to 300 4 decided by the Engineer-In-

301 to 500 5 Charge per lot/batch

(e) The Contractor shall create a suitable and adequate infrastructure for procuring, handling,

storing and conveying bulk cement to batching plant at site, with advance planning of work

to be done in next fifteen days, as approved by Engineer-In-Charge. The Contractor shall have

to procure OPC (Ordinary Portland Cement) cement bags as per IS Code.

Immediately, upon receipt at the site of the work, cement bags shall be properly stored.

Sufficient cement shall be kept in stock for completion of concreting on hand. Cement shall

be used in order of receipt. Cement older than 90 days shall not be used, unless the test results

satisfy the minimum strength requirements.

Contractor shall make his own arrangements to collect the samples of cement and shall convey

the same at his expense for testing in the Nigam’s approved Laboratory or as directed by

Engineer-in-charge. The testing charges shall be borne by the Contractor.

The contractor shall create a suitable arrangement for procuring, handling, storing and

conveying cement at site with advance planning of work to be done during next seven days.

Cement shall be so stacked that it facilitates the free air circulation as well as in counting.

Cement for its physical & financial requirement confirm to latest IS edition for OPC.

Day to day consumption of cement shall be maintained in cement account book which shall

be binding to the contractor & shall be signed by the contractor or his authorizes representative

in token of acceptance. The decision of Engineer- in – Charge in case of any dispute in this

regard shall be final & binding to the contractor. Procurement of loose cement shall not be

6.2.2 FINE AGGREGATE:

(a) All the aggregates shall conform to IS : 383-1970, or its latest version and as directed by

Engineer-In-Charge. Sand to be used shall be natural as obtained from the Banas river

bed near Deesa and the maximum size shall be limited to 4.75 mm.

(b) Fine aggregates will be tested for their gradation, specific gravity, water absorption,

fineness modulus, soundness, petrographic analysis, deleterious constituents and alkali

aggregate reactivity. Due allowance shall be made if at the time of mixing, the sand is

wet. The exact extent of such allowance or bulkage shall depend upon the quantity of

moisture in sand and it shall be decided by the Engineer- In-Charge.

(a) Sand shall consist of hard, inert, dense, durable and uncoated siliceous gritty materials. It

shall be free from injurious amount of dust, lumps soft and flaky particles, shale, alkali,

organic matter, loam and other deleterious substances. The maximum percentage of each

of the deleterious substance in sand as delivered to the mixer shall not exceed the following

Limits of deleterious material

1 Coal & lignite 1.0 Percent by weight

2 Clay lumps 1.0 Percent by weight

3 Material finer than 75 micron I.S sieve 3.0 Percent by weight

4 Shale 1.0 Percent by weight

5 Total of percentages of all deleterious 5.0 Percent by weight

material (except Mica)

Sand shall be free from injurious amount of organic impurities and sand that are producing a colour

(obtained by dissolving 9 grams of chemically pure (c.p.) ferric chloride and 1 gram of (c.p.) cobalt

chloride in 100 ml of water to which one third ml of hydro chloric acid has been added) darken than

the standard in the test (organic test) for organic impurities shall be rejected.

(iii) Grading: The sand shall be well graded and the sieve analysis shall conform to the following

limits of gradation (As per IS-383:2016).

Deviations from the prescribed limits of cumulative percentage retained on sieve 10 mm,

mm, 2.36 mm, 1.18 mm, 600 microns, 300 microns and 150 microns IS sieves shall be

permitted provided total of such deviations do not exceed 5 percent. No deviation from the

prescribed limit shall be permitted for cumulative percentage retained on 600 microns IS

(iv) Fineness Modulus

Sand shall have a fineness modulus between 2.4 to 3.0 subject to the gradation specified in

the preceding paragraph.

The modulus shall be computed by adding cumulative percentage of sand retained on the

standard screens 4.75 mm, 2.36 mm, 1.18 mm, 600 microns, 300 microns, 150 microns IS

sieves and dividing the sum by 100. Gradation of sand shall be so controlled that the fineness

modulus of at least 9 out of 10 consecutive test samples of finished sand shall not vary by

more than 0.10 from the average of 10 test samples. Sand having any deviation from the

specified range of gradation and fineness modulus shall not be permitted to be used in work

without the written permission of the Engineer-In-Charge.

The following testing frequencies shall be maintained for the same source of Fine

Sr. Name of Test Minimum number of test specified

1. Gradation for fineness Daily one test. If the variation of daily F.M. values is

Modulus more than 0.1, then frequencies may be increased

2. Silt Content One per 150 cum

3. Moisture Content Daily one test

4. Sp. gravity and water Twice in a concreting working season.

absorption soundness,

alkali-aggregate reactivity,

Petrographic examination

All sand shall be stored on the site of work in such a manner as to prevent intrusion of foreign

6.2.3 COARSE AGGREGATE:

(a) Coarse aggregate for concrete shall consist of clean, hard, dense and durable crushed metal

free from vegetable matter and shall be free from thin elongated soft pieces, organic or other

deleterious matter. It shall have no adherent coating. It shall be from a source approved by

the Engineer-In-Charge. Coarse aggregates shall have confirmed to IS:383-2016 and

IS:515-1959. Predominantly flaky aggregates shall not be used. All coarse aggregates shall

be washed and/or screened by the Contractor, if required. The percentage of deleterious

substance in coarse aggregate shall not exceed the following values.

Material passing 150 micron

IS sieve screen 1 percent by weight

Shale by weight 1 percent by weight

Coal and Lignite 1 percent by weight

Soft fragments 3 percent by weight

Other deleterious substance 1 percent by weight

Clay lumps 1 percent by weight

Coarse aggregate will be tested for their gradation, specific gravity, water absorption, impact

and abrasion values, soundness, petrographic analysis, deleterious constituents, flakiness and

elongation indices and alkali aggregate reactivity.

(b) The sum of the percentage of all the deleterious substances shall however, not exceed

percent by weight. The coarse aggregate shall satisfy abrasion, soundness, crushing and alkali

aggregate reactivity tests and water absorption results as laid down in IS: 383 – 2016 and

other relevant Indian Standard Specifications.

(c) The flakiness and elongation index (Total) should not exceed 35% with maximum

independent limit of 20% for any types of concrete.

The crushed aggregates are available in ample quantity from the quarries near Sayla. The

Contractor should assess for sources of availability of required quality and quantity of coarse

aggregate before submitting his offer. The Contractor shall procure approved quality of

aggregates from any other sources for which no extra claim shall be entertained.

(a) Coarse aggregate shall be well graded and shall have a maximum size of 20mm.

(b) The gradation shall give a dense concrete of the specified strength and consistency that

will work readily into position without segregation and without the use of excessive water

(c) The grading of coarse aggregate shall be in the nominal sizes as mentioned in IS: 383 –

reproduced below in respect of 40 MSA and 20 MSA.

Table-II of IS: 383 –

IS Sieve Designation Percentage passing for aggregate of nominal

(In concrete for canal lining, the percentage of 4.75 to 10 mm fraction shall be reduced to

about 5 to 10 percent of the total coarse aggregate). However, the exact gradation required

to produce a dense concrete (for C. C. Blocks) of specified strength and desired workability

shall be decided by the Engineer-In-Charge. In case of no fines concrete, the percentage of

fines fraction shall be determined by the Engineer-In-Charge.

(d) The material passing through the screen shall be in grade ranging from 40 mm to 4.75 mm.

Each grade of material shall be stacked 40 mm to 20 mm, 20 mm to 10 mm and 10 mm to

(e) Coarse aggregate shall consist of inert, clean, hard, strong, durable and structurally sound

particles of crushed stone and shall be free from thin elongated soft pieces, organic or other

deleterious matter, capable of developing good bond with cement paste and weather resisting,

be unaffected by water. It shall have no adherent coating of clay, silt, mud or any other

adherent-coating. It shall be from a source approved by the Engineer-In-Charge. Coarse

aggregates shall confirm to IS:383-2016 and IS:515-1959.

(f) Coarse aggregates shall be washed and screened at the sources approved by the Engineer-In-

Charge. If necessary contractor shall remove all vegetation and other perishable substances

and objectionable amounts of other foreign and deleterious matter. The cost of washing and

screening at the source shall be borne by the contractor. In case the coarse aggregate brought

to the site of work is not washed and screened at the source the contractor shall make

necessary arrangements for washing and screening at the B&M plant and its cost shall be

borne by the contractor.

(g) For heavily reinforced concrete members, as in the case of ribs of main beams, maximum

size of aggregate shall usually be restricted to 5 mm less than the minimum lateral clear

distance between the main bars or 5 mm less than the minimum cover to the reinforcement,

whichever is smaller. However, if required under special circumstances, the Engineer-In-

Charge may permit an aggregate of maximum size of 25% more than this critical

spacing/cover, provided that proper vibration is ensured.

(h) Following shall be maximum size of coarse aggregate for the different items of work.

Maximum nominal size of coarse

Sr.No. Item of work.

aggregate (MSA).

1 Foundation concrete and gravity retaining 40 mm

walls (mass concrete)

2 RCC rafts, piers, Abutments Barrels, Cutoff 40 mm

walls, Breast walls, Transition walls, parapet

wall and staunching ring, etc.

3 Plain & RCC lining, RCC work in main and 20 mm

cross girders, Deck slab, Wearing coat, Kerb,

Parapet walls, Approach slab, Pier caps, and

other thin walled members and in zones of

congestion caused by closely spaced

reinforcement bars.

4 For any other items of construction not covered As specified in the drawings or in case

under item 1 to 3 it is not specified in drawing as

directed by the Engineer-In-Charge.

The following testing frequencies shall be maintained for the same source of coarse

Sr. Minimum number of test

1 Gradation Daily one test for each nominal size of

2 Water Content Daily one test for each nominal size of

3 Silt Content Daily one test for each nominal size of

4 Sp. gravity and water Absorption, Impact or Twice in a concreting working season.

Abrasion value, Density, Soundness, Alkali

aggregate reactivity, Petro-graphic examination.

Flakiness and elongation Index:

Value of flakiness Value of elongation Remarks

PCC/RCC of all 20 % Maximum Combined maximum allowable limits of both

Grades. flakiness and elongation Index shall be 35 %

(a) The aggregate shall be stacked in such a way as to prevent the admixture of foreign materials

such as soil, vegetable matter etc. Heaps of fine and coarse aggregates shall be kept

separate. When different sizes of fine or coarse aggregate are procured separately, they

shall be stored in separate stockpiles, sufficiently away from each other to prevent the

materials at the edge of the piles from getting intermixed.

(b) The aggregates shall be stockpiled adjacent to the mixer site so as to require minimum

rehandling and labour when conveyed to the mixer.

(c) The aggregates shall be placed on a dry hard patch of ground if available otherwise a platform

of planks or plain galvanized iron sheets or alternatively on a floor of dry bricks or a thin

layer of lean concrete.

(d) The aggregates shall be kept free of dirt, rubbish, papers, vegetable matter and bidi, etc.

collected by the people.

(e) To minimize moisture variations the stock piles shall be spread over as large in area as

possible but kept low and fairly uniform in height preferably 1.25 to 1.50 meter and the

lowest layer of about 30 cm height shall be allowed to act as drainage layer and not used

(a) Water used for mixing of concrete and mortar shall be free from injurious amounts of

deleterious materials. Potable water is generally considered satisfactory for mixing and

(b) Where water is found to contain any sugar or an excess of acid, alkali or salt, the Engineer-

In-Charge will refuse to permit its use. As a guide the following table represents the

maximum permissible values.

Permissible limit maximum

Organic 200 mg/l

Inorganic 3000 mg/l

Sulphate (as SO4) 500 mg/l

Chlorides (as Cl) 2000 mg/l for concrete not containing

embedded steel and 500 mg/l for

reinforced concrete work.

Suspended matter 200 mg/l

(c) The Contractor shall have to make his own arrangement for the identification of source of

water for the purpose of use in construction and curing of the concrete & mortar work & for

other miscellaneous work for his own use etc. If required Contractor may plan at his own

way for the alternative arrangement for getting the usable water confirming to IS-456-2000

(Table-1 clause 3.5.4) at his own cost. No separate payment shall be made on account of such

alternative arrangement. However, the approval of the Engineer-In-Charge shall have to be

obtained for such installation of alternative arrangements. The quality of water shall be

checked with the specifications laid down in the above mentioned Para.

(d) The sample of water shall be tested before commencing the work. If the source is altered the

sample shall be tested for the same

(e) In case of canal water is permitted to be used the appropriate amount shall be deducted as

6.2.5 Epoxy/Admixture

Use of Epoxy/Admixture (if needed) for bonding fresh concrete for repairs shall be permitted

on written approval of the Engineer-In- Charge. Epoxy shall be applied in accordance with

the instructions of the manufacturers. The cost of such repair shall be borne by the Contractor.

6.2.6 Mix Design

(a) The contractor shall prepare mix design of concrete in accordance with IS 456-2000 and

relevant codes to achieve desired strength, durability and workability and using approved

ingredients viz. cement, fine aggregates, coarse aggregates, admixtures (if any) and water.

The ingredients of concrete shall be got tested and approved by the Engineer-In-Charge. The

minimum cement content, maximum free water cement ratio in mix design for grade of

concrete mentioned in the tender drawing shall be for as mentioned in table 4 & 5 of IS 456-

2000 whichever is applicable, unless otherwise specified in the drawing. The contractor shall