Appointment of an Agency for Maharashtra MahaParyatan Mahosthav 2025 Mahabaleshwar

Amount

Digital Marketing and PR

Complete event master plan - complete timeline details

Logo Design of Mahabaleshwar Festival - To be created and delivered

Official Website - Webpage/ Micro Website hyperlinked to MTDC, DoT, GoM & DGIPR Websites

Social Media promotion - Platform Number of Posts Frequency i. Facebook Feed min 1 daily ii. Facebook Stories min 1 daily iii. Instagram Feed min 1 daily iv. Instagram Stories min 1 daily v. YouTube Uploads min 1 daily vi. Twitter min 1 daily

Delegates Kits - VVIP- 250 kits General- 250 kits

Badges (as specified in the tender) - Badges for all stakeholders, school children and tourists in and around Mahabaleshwar through MTDC

Posters - Posters of Mahabaleshwar festival in Marathi/English to be designed and stuck at all tourism places in tier-1 & tier-2 cities

Brochures - Brochures of Maharashtra Tourism of Mahabaleshwar and other tourism destinations as per Marathi/English standard creatives

Public Relation - a) Print ads (half / quarter page) in newspaper in leading Marathi, English newspaper across India - 1 JOB b) Digital Banners (50) and hoardings (50) per activity, OOH on buses, Govt and Pvt Hoardings Most Adequate Hoardings - as specified c) Press Conference - 2 Nos  Articles & News all media together (At least 10 articles)  At least 2 press releases with quotes for each EVENT tour (pre- event and post event)

Photography - At least 100 images per activity covering all aspect

Videography - a) Video edits with 30 sec, 1 minutes showcasing highlights and key moments of each event. b) Complete Event capturing video. c) 10 minutes film on Mahabaleshwar with voice over in Marathi and English d) 2 Minutes short high-resolution AV.

Accommodation and Tent City Setup

Tented Accommodation: Presidential Luxury Swiss Cottage Tents (with tropical appearance of tent) (accommodation for 3 days) - to be built over a wooden platform of at least 1 ft height. Luxurious Cottage tents (temporary structure) with plywood flooring furnished with majestic interiors and spectacular exteriors, air-condition, carpeting, running hot water, 24-hour power supply, pedestal fan and all furnishing. All tents shall be of size (1500 sqft) with two bedrooms with all furniture, one lounge area with sofa set, one dining arrangement with all furniture’s, tea / coffee maker, dressing room, attached bathrooms (two WC toilet), pedestal fan, AC & heater, flat screen TV, non-alcoholic mini bar, luxury toiletries, front seating area, fire alarm and good quality of curtains (including shower curtain in bathroom). - 1500 Sq ft (Each)

Tented Accommodation: Royal Luxury Swiss Cottage Tents (with tropical appearance of tent) (accommodation for 3 days) - to be built over a wooden platform of at least 1 ft height. Luxurious Cottage tents (temporary structure) with plywood flooring furnished with majestic interiors and spectacular exteriors, air-condition, carpeting, running hot water, 24-hour power supply, pedestal fan and all furnishing. All tents shall be of size (1300 sqft) with one bedroom with all furniture, one lounge area with sofa set, one dining arrangement with all furniture’s, tea / coffee maker, dressing room, attached bathrooms (two WC toilet), pedestal fan, AC & heater, flat screen TV, non-alcoholic mini bar, luxury toiletries, front seating area, fire alarm and good quality of curtains (including shower curtain in bathroom). - 1300 Sq ft (Each)

Tented Accommodation: Deluxe Swiss Cottage Tents (temporary structure) with air-condition, carpeting, furniture, hot running water, 24-hour power supply, pedestal fan, etc. (confirming to facility of a 3-star accommodation for 90 days) - to be built over a wooden platform of at least 1 ft height. All tents shall be of size (380 sq. Ft) including bedroom (twin bed), attached bathroom (WC toilet), toiletries and spacious front porch. - 380 Sq ft (Each)

Glossy Pods

Dormitory (with 15 beds each)

Reception Tent - 40’x20’

Dining Tent - 80’x40’

Barricade & Fencing - Metal Barricade rft

Picket Fencing - rft

General Washroom

Kitchen Setup - With platform and covering with light and plug points and tables (40’x20’) sqft

Buffet Table with cover - 6’x25’

Entry Gates - 32’x20’ ht

Branding and signages - Metal framing with Black back flex - sqft

Toiletries

Horticulture - Plant with Pots

Land Development

House Keeping

Golf Cart

Security

Fogging

Fire and safety with marshal Fire extinguisher 10 KG (Co2 & ABC), Fire Extinguishers 5 Kg (Co2 & ABC)

Working Light

Ambient Lighting

Power and Genset

Catering

Hospitality - Hospitality Team to Manage Guest Relations and front office at Tent City.

Concert and performance Area Setup.

Patra Boundary - With Fabric rft

Main Stage with Carpet - 100’x60’x6’ with side skirting

Stage Steps -6x12

Ramp - On two side

Barricade - Mozo and Metal Barricading rft

Red Carpet sqft

Stage Backdrop - 80’x24’ sqft

Console with masking - 24’x12’x2 sqft

LED screen Riser - 20’x8’ sqft

LED Tower scaff for stage - 24 ht

LED Tower Scaff - 16 ht

Light tower scaff - 24 ht

Entry Gates Type 1 - 32’x20’ sqft

Entry Gates Type 2 -24’x16’sqft

Dias Table- 32’x2.5’

Flag pole with flag - 20’ ht

AC Hanger for Green Room with AC (80’x40’) sqft

Green Room - With all Accessories (10’x10’)

Medical Booth - 20’x20’

Police Booth - 20’x20’

Selfie Booth - 10’x10’

Wash Room

Dias Table Chair

Coffee Table

Two Seater Sofa

Plastic Chair

Chair with Cover

Buffet Table with cover

Loo Van VIP

Water Tank

Land Development

Housekeeping

Security

Fogging

Fire and Safety with Marshal

Working Light and Plug Point

Power and Genset

Horticulture - Plants with Pots

Sound - Outdoor Pax for 5000 Pax

Stage Truss - 80’x40’x30’ ht

Stage Light

Ambient Light

Led Screen for Stage - 80’x20’

Led Screen - 20’x12’

Artist Techrider

Food Court & Craft Bazaar Setup.

Barricade - Mozo and Metal barricading RFT

Agronet - 500’ x 250’ sqft

Fabric Tensile ceiling with structure - 80’x60’ FT

Food Stall with Table - 10’x10’ FT

Craft Bazaar Stall - 10’x10’ FT

Table with frill

Washroom

PVC Chair

Round Table with Chair - 4 ‘ Diameter with 6 Chair

Light

Plug Point

Horticulture - Plant with Pots

House Keeping

City Decor

Illumination of entire city for 3 Days.

Illumination of Heritage Building

Temple Décor

City Décor

Installation

Artist

3 Entry Gates to Mahabaleshwar (From Wai, Kolhapur, Mumbai)

Beautification of Suvarna Tula

Floating Market

Laser Show

Fire Works - Only 1 days

Drone Shows (150-200)

Power and Genset

Wilson Point

Stage - With Carpet and Steps - Sqft

Platform for Seating Area - With carpet - Sqft

Platform for Yoga - With carpet Sqft

Platform for Food Area - With carpet Sqft

Food Stall - Pagoda with Branding and chair and Table (10’x10’) Sqft

Entry Gate - 32’x16’ Sqft

Flagpole with Flag - 20’ ht

Carpet for entry Sqft

Artist

Power and Genset

Logistics for Guest

Opening Ceremony - Atleast 1000 Pax (Exclusive invited audience)

Lamps and lighting arrangement

Dhols

Tutari

Parade Dancer

Anchor/Compering

Closing Ceremony - Atleast 1000 Pax (Exclusive invited audience)

Flower Decoration

Lamp Lighting Arrangement

Anchor

Maha- Aarti

Thanksgiving and Acknowledgement

Memento- Presentation for VIPs

Cultural Activities

Local Cultural Group Performance for 3 Days

Brand Ambassador

Artist & Celebrity Performance for 3 day festival

Carnival Parade

Artist Camp & Exhibition

Miniature Fort Museum

Weapon display of Maratha Empire

Tourism Conclave - Buyer Seller Meet, Promote Tourism Policy 2024, Tourism Awards.

Agro Tourism Seminar- Agro Seminar for stakeholder in and around Mahabaleshwar

Investor Summit - Investment Opportunities available and future potential in Mahabaleshwar

Work Shops

Photography Workshop

Bio Dynamic Farming Workshop

Culinary Workshop (Indigenous)

Art workshop with local artisan

Boat exhibition and workshop

Strawberry Experience Centre - 20’ x 20’ Tourist Information Centre with trained manpower at major tourist sites in Mahabaleshwar.

Entertainment

Cultural Activities on theme of History of Maharashtra, forts of Maharashtra, Folk Arts/ Culture etc

Maha- Aarti

Cultural activities involving regional and tribal dance

Renowned celebrity Artist

Tourist Information Centre Setup Across the City- 20’ x 20’ Tourist Information Centre with trained manpower at major tourist sites in Mahabaleshwar.

Other Infrastructure Setup

Adventure Activity

Archery

Duo Cycling

Cycling

Trekking with 1 expert I guide

Stargazing

Paint Ball Arena

Air Gun I Rifle Shooting

Kids Zone

Indoor Gaming Zone

Rappelling

Wall Climbing

Paint Ball Arena

Paramotor

Helicopter Rides

Local Activity

Speed Boat

Floating Jetty 1 Pontoon (10mx10m)

Kayaki Boat ( 2 Seater )

JetSki

Zorbing/waterroller

Trekking and Other Activity

Trekking

Temple Tour

Marathon

Agro Farm Tour

Cyclonthon

Safety and Security, Housekeeping

Safety Measures - Agency must ensure all Safety and medical aids, emergency services, fire safety, fogging

Security management - Should have proper Security manpower + CCTV surveillance. Manpower for management & operations. Unifomed security

Housekeeping

Transport - Hire vehicles for transportation of tourism department & MTDC officials & staff during the event 5 Innova Crystas 3 Sedan cars 2 tempo travellers

Accommodation - For Dignitaries and Staff stay for event at MTDC Mahabaleshwar Resort 90 rooms x 3 days 20 rooms x 1 day

F & B - For Dignitaries and Staff stay for event at MTDC Mahabaleshwar Resort 200 pax per day x 3 days 100 pax per day x 2 days

Festival Secretariat - At MTDC Mahabaleshwar Resort Conference room area x 40 days

Domestic FAM Tours *Give City-wise Break-Up

Min Pax (Influencers in India, Tour Operators, National Online Travel Aggregators)

Accommodation Cost for FAM Delegates (IN 2D)

Flight/Train/Other mode of transport Cost for FAM Delegates

F&B Cost for FAM Delegates

Local Destination Travel Cost (during FAM Tour)

Promotion Cost (PR, Publicity, Photography, Videography, Delegate Kit, Cultural activities)

Other cost (Guide Service, Fabrication, Miscellaneous expenditure) as per the Scope of Work

E Factor Experiences Limited (BID ID -6567346)

MODERN STAGE SERVICES PRIVATE LIMITED (BID ID -6566251)