Tender for Design, Fabrication, Supply, Delivery and Commissioning of Waste Management Machineries on Rate Contract with 3 Years Operation & Maintenance

3.Opening of online Technical Bid 02/02/2026 at 12:00 Hours

4.Opening of Price Bid Will be intimated too technically

qualified Bidders

5.Bid Validity 180 Days

SCHEDULEFORINVITATIONOFTENDER

Details about Tender : Tender Notice No- 1 of 2025-26

Department : Karjan Nagarpalika

Inviting/BID Opening Authority CHIEF OFFICER, KARJAN

: NAGARPALIKA, KARJAN

Tender for Design, Fabrication, Supply, Delivery

and Commissioning of Waste Management

Name of Work : Machineries on Rate Contract with 3 Years

Operation & Maintenance

Total Project Period : 1 year (extendable)

Bidding Type : Open

Class of Bidder : --

Tender Currency Type : Single Indian Rupees

Tender Currency Settings : --

Joint Venture : No

Bid Document Fee. :

CHIEF OFFICER, KARJAN NAGARPALIKA,

Bid Document Fee Payable to : KARJAN

CHIEF OFFICER, KARJAN NAGARPALIKA,

EMD in favour of :

Security Deposit (INR) :

Bid Document Downloading StartDate : Dt .12/01/2026 upto 16:00hrs.

Last Date & Time for Receipt

(Submission) of Bids : Dt.27/01/2026 upto 18:00 hrs.

Date of Tender opening : Dt.02/02/2026 upto 12:00 hrs.

Financial bid opening Date : Dt.02/02/2026 upto13:00 hrs.

Bid Validity Period : 180 days

Submission of certain documents,

etc. by RPAD, Speed post & Courier Dt. 31/01/2026 upto 18:00 hrs.

(with tracking facility) :

1. Submission of Tender (Physical Submission)

1.1 The tender shall be sealed in one main sealed cover.

1.2 Bidder are requested to submit the original and duplicate tender documents as

per procedure given here under: -

Main Sealed Cover – One Original set of Technical Bid, Tender Fee and EMD cover)

Containing two sealed covers namely cover–I and II

(i) Cover –I ( EMD and Tender Fee Cover)

(ii) Cover –II (TECHNICAL BID COVER): - It will contain technical tender

documents with all experience certificates, performance certificates from end

user and eligibility criteria documents and technical bid, Executed order’s details

with Xerox copies of order and other necessary documents.

5. Both the envelope sasmentioned above formthe Tender and will be placed in a sealed

common envelope. The envelopes shall indicate the name and address of the Bidder to

enable the Tender to be returned unopened incase it is declared ‘Late Tender”. The outer

envelope shall be addressed as per tender by regd. A.D. Speed Post/Person/Courier,

KARJAN NAGARPALIKA will not be responsible for any postal delay. Late tenders will

not be accepted after the prescribed time.

6. OPENING OF TENDERS

6.1 The technical Bids of the tender will be opened On-line in the office of

the as mentioned address and Hard Copies of Technical Bids and EMD

& Tender fee Shall be opened in the Office of Tender Officer of

KARJAN NAGARPALIKA, on the prescribed date and time in the

following manner:

6.2 At the time of technical bid opening, first tender fee and EMD cover will be

opened. Then after only technical bid of all the Bidders will be opened.

6.3 After scrutiny of technical bids, the price bid of only those Bidders who are

technically qualified as per the eligibility criteria, will be opened ON-LINE

only at a later date. The actual date of opening of financial bids will be

communicated to technically responsive Bidders at a later date.

7. FORMAT AND SIGNING OF TENDER

7.1 The Tender shall be signed by the Bidder or a person or persons duly

authorized to sign the Tender. The power of attorney in favor of the person

authorized to sign the Tender shall accompany the Tender. All pages of the

Tender must be duly signed by the Bidder.

1) Tender along with conditions of contract will be available from the website

www.tender.nprocure.com

2) The tender shall be awarded to the technically and financially qualified and responsive

tenderer offering the lowest overall evaluated tender or tenders in conformance with

specifications. Physical (HARD COPY) Submission of Financial Bids should NOT be done

3) Tender along with conditions of contract will be available from the website

www.tender.nprocure.com. Tenderer shall have to submit D.D. in favour of CHIEF OFFICER,

KARJAN NAGARPALIKA, KARJAN’ payable at KARJAN of Rs.900/- as tender fee along with the

tender submission.

4) Bidder shall have to submit Earnest Money Deposit of Rs. 23201/-, in the form of Demand

Draft /FDR / Bank Guarantee, in favour of CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN

payable at KARJAN. Bidder who wishes to submit a Bank Guarantee, must submit it in the

prescribed format as given in the tender, and this bank guarantee should have validity of

minimum of 6 (six) months from the date of Opening of tender and it must be issued from

any nationalized bank.

The valid bidder get exemption from Tender Fee and EMD as per state procurement policy

5) Tenders, without Tender fee OR EMD shall be rejected outright.

6) Conditional tender will not be considered for evaluation.

7) The Bidder is required to check the www.tender.nprocure.com for Addendum if any before

48 hours of tender submission date and time. The Bidder who quotes the tender without

attaching the addendum will be rejected.

8) The successful tenderer who receives the Work Order, shall have to execute Contract

Agreement (within 10 days from the date of receipt of work order) and pay security deposit

worth 5% of order value in the form of FDR / BG, in favor of CHIEF OFFICER, KARJAN

NAGARPALIKA, KARJAN’ payable at KARJAN. If the Successful Tenderer wish to submit a

Bank Guarantee, must submit it in the prescribed format as given in the tender, and this bank

guarantee should have validity of minimum of 6 months from the date of receipt of Work

Order and it must be issued from any nationalized bank.

9) Bidder must give validity of tender for minimum 120 days from the date of Opening of Price

10) Bidders must clearly mention the followings on the main Cover of the Bid

1) Name of the work and Tender No.

2) Opening Date

3) Name and Address of the Bidder.

11) Xerox self-attested copies of the orders executed for similar works, their performance

certificates issued from the end user and all other documents needed must be attached along

with tender and uploaded on www.tender.nprocure.com.

12) Correction, modification or alteration in any tender condition is not acceptable and tender is

liable for rejection.

13) Bidders must sign on each and every page of the tender documents along with the seal of the

14) Tender bid should be binded properly & with page no. & references on front index format for

tender submission for evolution purpose and this index page duly signed by bidder. Separate

page without binded in tender bid shall not been tertained.

15) Tenderer shall, in no case have the right to withdraw the tender after opening of the Financial

Bids. If any of the tenderer does so, then in such case the EMD of tenderer, shall be forfeited

and in future, tender of such tenderer shall not be considered valid.

16) However, any of the tenderer whosoever will raise the queries or objections after the opening

of financial bids, then in such case, it will be considered as a corrupt intentional practice for

affecting the tender procedure and pressurize the competent Authority. In such case, such

agency will be debarred from the tender procedure for Three years and EMD will be

17) If the queries or objections are raised by person/s, or agency other than the participant

agencies, then such queries or objections will not be taken into consideration (at any stage of

the tender) and such queries or objections shall be rejected straightway.

A. Eligibility Criteria: -

A. The Bidders should have a minimum of 3 years’ experience prior to Proposal's due

date in Design, Fabrication, Supply, Delivery and Commissioning of both

B. Bidder should have experience in supply of both types of the above required

machines in minimum order of 50% of estimated quantity from Govt./Semi

Govt./PSU/Any Corporations/ ULBs department in last 3 years. (necessary

supporting document should be submitted)

C. Minimum experience of at least one project involving delivery, supply, installation,

and operation of any one item with a Municipal Bodies/ULBs, to establish credibility

for evaluation under the Operation & Maintenance criteria. (necessary supporting

document should be submitted)

D. Financial Criteria:

The Bidders should have a minimum average annual turnover of ₹ 1.00 Crore in last

“Three Financial Years” ended by 31st March 2025 and should not be a loss-making

company during the said period, copies of certificates for last three years shall be

submitted through CA certified

E. Bidder shall furnish a satisfactory performance/ completion certificate from the past

purchasers self‐attested copies of purchase orders received from Govt./Semi

Govt./PSU/Any Corporations/ ULBs for similar work.

F. Bidder must have full fledge service facility in state of Gujarat. All necessary

Documentary evidence must be attached with tender.

G. Bidder must submit PAN, GST Registration, and relevant industry certifications

H. Applicants blacklisted by any government department, PSU or government company

are not eligible (provide declaration not blacklisting on 300 rs. stamp along with

tender application)

I. Only manufacturers/it’s authorized dealer with possessing valid certification for a

above categories among the required items shall be eligible to participate in this bid.

Note: 1) MSME certificate is not consider against relaxation in eligibility criteria.

2) The experience as sub-contractor shall not be considered.

B. Participation in Joint Venture or Consortium

No Joint Venture is allowed

1. SCOPE OF WORK NAME

Design, Fabrication, Supply, Delivery, Installation, Commissioning and 3 Years Operation &

Maintenance of the following Waste Management Machineries:

Sr. Machine Name Estimated Qty

1. PET Bottle Crusher Machine (Fully Automatic Reverse

2. Bag Vending Machine (Fully Automatic)

2. GENERAL CONDITIONS

• Rate Contract valid for 1 year (extendable) depends upon KARJAN NAGARPALIKA

• Machines to be delivered and installed across various identified locations with all

necessary requirement like whether shed/safety cage, base foundation at machinery

• Insurance of the machines against vandalism or theft at public places shall not be in

the scope of the bidder and shall be arranged by the concerned department/authority.

• Warranty: 1 year for all machines from the date of installation.

• Operation & Maintenance: For 3 years includes warranty period

3. TECHNICAL SPECIFICATIONS

BOTTLE CRUSHING MACHINE FOR PUBLIC PLACES (WITH COUPON DISPENSING)

CUTTING MECHANISM TWIN SHAFTS SHREDDER

FEEDINLET 2IN1TYPE

TV SCREEN FOR IEC ACTIVITY 21 INCH LED SCREEN

NOOFMODESFOROPERATION TWO

POWER SUPPLY 220 VOLT, SINGLE PHASE

MOTOR POWER 2 HP STANDARD MAKE

WEIGHT APPROX. 250 KG

MACHINE DIMENSIONS (MM) H X W X D APPROX. 1600 X 800 X

UP TO 2.5 LITER PET AND 1 LITER

PROXIMATE SENSOR FOR OBJECT

BIN CAPACITY APPROX. 1200 BOTTLES

MILD STEEL WITH POWDER

OUTER BODY MATERIAL

MILD STEEL WITH POWDER

MAIN BODY STRUCTURE

BIN FULL SENSOR SHALL BE PROVIDE

OVERLOAD PROTECTOR SHALL BE PROVIDE

MOTOR START / OFF AUTO / ONLINE

VOLUME REDUCTION >80%

NOISE LEVEL <75DB

COUPON DISPENSING THROUGH SMS/DIGITAL

CLOUD MANAGEMENT FOR COUPON

DISPENSING & DASHBOARD FOR DATA OF YES

· AUTO CUT ON OVER HEATING / OVER

· AUTO MATIC REVERSE / FORWARD

· BINFULL ALERT

· AUTO START AND STOP IN AUTO

OPERATIONAL FEATURES · BIN OPEN CUT OFF

· MACHINE STOP AUTOMATIC ALLY

WHEN BIN IS OPENED.

· COUNT CALCULATION

· WORKING HOUR CALCULATION

· PREVENTIVE MAINTENANCE

· DRY RUN FEATURE

VINYL STRICKER AS PER INSTRUCTION

CERTIFICATIONS ISO 9001, 14001, 45001 & CE

AS PER IS 302 FOR SAFETY

TEST CERTIFICATION FEATURES FROM NABL

WARRANTY 3 YEARS ON SITE

CLOTH BAG VENDING MACHINE FOR PUBLIC PLACES

STORAGE CAPACITY 100 BAGS

DISPENSING MECHANISM BY SPRING

POWER SUPPLY 220 VOLT, SINGLE PHASE

MOTOR POWER DC MOTOR

WEIGHT APPROX. 45 KG

MACHINE DIMENSIONS (MM) H X W X D 1000 X 880 X 200 (APPROX.)

MILD STEEL WITH POWDER

OUTER BODY MATERIAL COATING

MILD STEEL WITH POWDER

MAIN BODY STRUCTURE COATING

MOTOR START / OFF AUTO / ONLINE

PAYMENT MODE THROUGH COIN & UPI

BATTERY BACKUP YES FOR 3-4 HOURS

VINYL STRICKER INCLUDING FOR BRANDING

ONLINE MONITORING DASHBOARD YES WITH IoT

CERTIFICATIONS CE, ISO 9001, ISO 14001, ISO

WARRANTY 3YEARS ON SITE

4. BID SUBMISSION

e-Tendering Portal: www.tender.nprocure.com

Hard copy submission of fees and EMD to KARJAN NAGARPALIKA

5. BID EVALUATION CRITERIA

L1 will be determined based on combined cost of Supply + AMC for 3 Years.

6. RIGHTS RESERVED

KARJAN NAGARPALIKA reserves the right to accept or reject any or all bids without assigning any

7. SCOPE OF KARJAN NAGARPALIKA

• The electricity connection, required space and location will be provided by nagarpalika free of

• Insurance of machines for vandalism or theft at public places.

8. SCOPE OF O & M FOR BIDDER

A. PET Bottle Crusher Machine (Fully Automatic)

• Annual operation & maintenance for period of 3 years

• Collection and proper disposal of pet bottle scrap/flakes generated from machines for recycling

• Interactive reward system against recycling of pet bottles for user

• Providing reports and dashboard for real time monitoring

• Sheltar shed for machines whenever necessary

B. Bag Vending Machine (Fully Automatic)

• Annual operation & maintenance for period of 3 years

• Refilling of bags against the collected money in machines for 3 years

• Providing reports and dashboard for real time monitoring

• Sheltar shed / Safety cage for machines whenever necessary

9. UNBALANCED BID CLAUSE

If the Tender Committee determines that the Bidder has submitted an unbalanced financial bid, i.e.,

significantly low or high rates in BID compared to the market value or other bidders, the Committee

reserves the right to:

• Seek detailed price analysis and justification from the bidder.

• Request additional Performance Security as per Government of Gujarat norms.

• Reject the bid, if the unbalanced nature of the bid is determined to compromise project execution,

quality, or fairness.

The decision of the Tender Inviting Authority in this regard shall be final and binding to all bidders.

1. Financial Evaluation

Sr. Evaluation Criteria Min.

Bidder’s Profile & Experience Total –

1. Registered Office Location

Office in Gujarat– 5 points

(Bidders are required to submit Proof of registered office in

Gujarat (e.g., rent agreement, Shop act license, factory license

OR Electric City Bill etc.)

GST, MSME, ISO CERTIFIED COMPANY, CE CERTIFIED

3. Similar Work Experience

4. Average annual Turnover (CA certified)

5. Understanding of KARJAN NAGARPALIKA’s needs:

The bidder should demonstrate their understanding of

KARJAN NAGARPALIKA’s intended scope of work

6. Approach and Methodology:

Bidder should explain their understanding of the objectives of

the assignment, approach to the services, methodology for

carrying out the activities and obtaining the expected output,

and the degree of detail of such output.

7. Tender Fee & EMD Submission

Total -75 Points

10. Disqualification

Disqualification Even though the Applicants meet the above criteria, they are

subject to be disqualified if Applicant or any of its constituent partners have: - Made

misleading or false representation in the forms, statements, and attachments

submitted; or - Been debarred or terminated or blacklisted (and effect is continued on

due date of this tender) by Central Govt. organization/State Govt. organization/Any

Municipal Corporation/ULBs /Govt. Of Etc.

In case of a proprietary firm, partnership, private ltd, limited firms the following

are the disqualification in case of failure to disclose information by partners or the

(i) If, any of the directors, partners or the proprietors debarred/ blacklisted by

Central govt. organization/State Govt. organization/ULB/Any Municipal

Corporation or another Agency of Government of India or any of the State

Government and effect is continue on due date of this tender.

(ii) If, any of the directors, partners or the proprietor has a criminal history

or has been convicted by any court of law for any of the offenses under any Indian

(iii) If, any criminal proceeding is pending in any court of law in India against any

of the directors, partners or a proprietor and if any such proceeding culminates in

(iv) If, any criminal proceeding is pending in any court of law in India against any

of the directors, partners or a proprietor and if any such proceeding culminates in to

conviction. However; merits of such actions will be reviewed by --------

NAGARPALIKA (If need be) and can take decision accordingly after review, which

will be final & binding to all tenderer.

Note: The experience as sub-contractor shall not be considered

Price Bid for Design, Fabrication, Supply, Delivery and Commissioning of Solid

Waste Management Machineries on Rate Contract with 3 Years Operation &

Bid Price quote for single

DISCRIPTION Required Qty Qty Item

(Inclusive of all charges)

FULLY AUTOMATIC

BOTTLE CRUSHING

FULLY AUTOMATIC

CLOTH BAG VENDING

2 MACHINE WITH 3 02

YEARSO&M (100 BAGS