"Comprehensive annual maintenance contract (CAMC) of Roof mounted Package units (RMPUs) of LHB / SG AC Coaches for a period of three (3) years at the Coaching Maintenance Depots (Santragachi, SHM and PDPK)"

Financial Standing: The Bidders will be qualified only if they have minimum financial capabilities as below - T1- Financial Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year upto the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference."(Authority letter no .: CE/G/Arb& Cont. Mgt./Tender Circular/Pt.1/317 dated 11.03.2025 issued by CE/works)

T2-Liquidity: The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5% of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and/or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/ member of the Joint Venture / Consortium. In case the Net Current Assets (as seen from the Balance Sheets) are negative, only the Banking references will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. In Case of JV firms overall liquidity of JV firm shall be assessed by arithmetic sum of liquidity of all members of JV. The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference."(Authority letter no .: CE/G/Arb& Cont. Mgt./Tender Circular/Pt.1/317 dated 11.03.2025 issued by CE/works)

Evaluation of Financial Bid: The financial proposal shall be evaluated to determine the lowest bidder. In case. the evaluated financial offers of two or more technically qualified bidders are Lowest and same. then the Bid of the bidder who is technically more sound (having scored higher marks in evaluation of technical bid as per clause 2.6.1.3) shall be considered as the lowest. If the marks in the evaluation of technical bids of the lowest bidders are also found to be equal, then the bid of the bidder with the higher cumulative annual financial turnover over the last three years and the current financial year shall be considered as the lowest.

Work Experience The bidder should have satisfactorily completed in the last three previous financial years and the current financial year upto the date of opening of the tender, one similar single service contract** for a minimum of 35% of advertised value of the bid. *Completed service contract includes on-going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid. ** Similar service contract means any contract that is so specified by the competent authority. Work experience certificate from private individual shall not be accepted. Certificate from public listed company/private company/Trusts having annual turnover of Rs 500 crore and above subject to the same being issued from their Head office by a person of the company duly enclosing his authorisation by the Management for issuing such credentials. Notes: The bidder shall submit details of work executed by them in the prescribed format along with bid for the service contracts to be considered for qualification of work experience criteria clearly indicating the nature/scope of contract, actual completion cost and actual date of completion for such contract.

Evaluation of Technical Bid: The bidder shall submit along with the Bid document, documents in support of their claim to fulfill the minimum eligibility criteria as mentioned in the bid. In two packet system of bidding, each bidder shall be assigned score for their technical bid. The score of technical bid should be more than or equal to minimum qualifying marks as mentioned in bid document. The system of assigning score shall be as per the bid document.

The tenderer must have a valid Electrical Contractor license issued by any State authority.

Defination of Similar Work :- The tenderer should be OEM or RDSO approved source of RMPU manufacturer. O r Any following work and/or combination of (i) to (v) below: (i) Preventive /corrective maintenance contract of RMPUs of AC Coaches running over Indian Railways. (ii) Repair/Servicing/Rehabilitation of RMPUs/Compressors/control panels of RMPUs of AC Coaches running over Indian Railways. (iii) Installation/commissioning of RMPUs of AC coaches running over Indian Railways. (iv) Annual/comprehensive Maintenance Contract of RMPUs and its control panels of AC coaches running over Indian Railways. (v) Supply, installation/Erection and commissioning or Maintenance contract of AC Package unit (Centralised, Cassette, Multi- v)/Chiller plants of Air- conditioning or Refrigeration system. In addition to the above, the tenderer must have a valid Electrical Contractor license issued by any State authority.

Employment/ Partnership etc. of Retired Railway Employee : Bids without the information above referred to or a statement to the effect that no such retired Manager or retired Gazetted Officer is so associated with the Bidder, as the case may be, shall be rejected. Bidder should give a declaration as per clause no 2.5.1 of GCC for Service and ANNEXURE XXIV as per attached document.

Partnership Deeds, Power of Attorney Etc. :The bidder shall clearly specify whether the bid is submitted on her own or on behalf of a partnership concern. If the bid is submitted on behalf of a partnership concern, she should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the bidder or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

The system of assigning score shall be as per Annexure I of the Bid document. Bidders who's score shall be 60 or above shall be qualified for consideration of their financial bids. Bidders who do not meet the minimum qualifying score of 60 shall not be considered further for opening of their financial bids and their bids shall not be considered further for award of the tender.

Number of years in operations: Company establishment certificate and company's work order copy/agreement copy/completion certificate etc. as proof of operation. Years shall be counted from the date of agreement of the work.

Size of Workforce: The Bidder must have a minimum number of personnel (as defined by Railway administration) on the organisation's pay roll. EPFO challan/bank account statement in support of available 2.2.2 manpower (duly submitted to EPFO) in respect of the previous four quarters preceding the date of opening of Bid should be submitted in support of their qualification. [The Bidder must have a minimum 35 number of personnel on the organization's pay roll (As per Annexure I)].

All required documents for participation as a Joint Venture (JV) as per GCC must be uploaded under this section.

Micro and Small Enterprises (MSME) registered with District Industries Commission, Khadi and Village Industries Board, Coir Board, National Small Industries Corporation Directorate of Handicraft and Handloom. Any other body Specified by Ministry of MSME are exempted for payment of cost of tender document & Earnest Money deposit. Documentary evidence / certificates in this regard should be uploaded for such exemption. Authority: As per Railway Boards letter no 2016/CE-I/CT/3/MSME, dt. 29-08- 2016. FORMAT FOR EXEMPTION OF COST OF TENDER DOCUMENT & EARNEST MONEY DEPOSIT I / We am / are Micro and small enterprise registered from .................................................................(Body approved by Ministry of MSME) with registration No. ....................and terminal validity up to............................... for similar service contracts. Certificate in this regard should be attached.

No exemption will be given to the Co-operative Societies in regards to payment of cost of tender document.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

@ 18% GST has been included in schedule rate, GST will be paid to the firm's at the time of billing, subjected to firm's production of sufficient documentary evidence in support of same. NOTE: % of GST as applicable during the period of execution.

Performance Guarantee as per GCC of Service 2018: Performance guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25 % each of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of LOA In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in retender for that work. In case 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute.

Cost of tender document is non-refundable.