Hiring of Event Management Agency for Jammu Marathon 2026

Marathon Tracking System along with technical team with following specifications: RFID/UHF Chip Timing, Chip based color coded Bibs & Certificate Automation, Wave Starts & Corrals, Digital Infrastructure & Data Governance, Technical Operations & Race Day Control, Post Race Support For the purpose, the agency shall hire service of Firm having Technical knowhow as detailed below: company managing the RFID based timing for the event should 1. Have been in the business of timing marathon events for at least 5 financial years before December 2025 2. Have a minimum turnover of INR 5 Crores 3. Have timed at least 5 International level race in the last 2 years before December 2025 4. Have the experience to coordinate with Indian Athletics Federation officials for announcing final race winners

Holding Area

Zumba Trainers Team

Anchor

Sound/PA System having 4 No. Speakers (1000 Watt), 2 No. Cordless Mics, Amplifier (4000 Watt) 16- Channel Mixers and allied equipment’s with Technical Staff for flag off stage.

Mojo Barricading

Queue Manager

Baggage Drop Counter

Establishment of Cloak Room for 1500 Pax

Change Rooms (6ft X 3 Ft) of flex with iron frame) 03 each for Male & Female near baggage area

Table with white cover standard size

Dunlop chair with cover and Ribbon

Chemical Toilet having multiple units for male and female

Merchandise

Professional Marathon Round Neck, Semi-fitted, flat lock/anti-chafe seams, tag less label T-Shirts (assorted Sizes) of 100 moisture wicking Polyester fabric or blend, breathable and light weight, mesh ventilation panels, retains shape and color ≥ 30 washes, 130 GSM with high quality sublimation logo printing. No pilling, shrinking, deformation post wash

Goodie Bags (Polyester Fabric with Logo Design)

Specialized Marathon Caps Lightweight, quick-drying fabric with embroidered Logo design

Medals

Finisher Medals (3.5 Inches, 170 to 180 Gram, Premium Lanyard, 37 MM)

Winner Medals ( 3.75 Inches, 190 to 200 Gram, Premium Lanyard, 37 MM)

Pilot Vehicle with digital clock timer

Commercial Outdoor Helium Balloon (Standard Size)

AID Station with 2 Tables covered with cloth, 5 dunlop Chairs with cover, 2 Dustbin.

Recovery Station with inner decorative lining and masking for medical purpose.

Recovery Station (Pagoda Tent 20x20) 10 Bedded Medical setup with Beds

Recovery Station (Shamyana 40x20) with 50 Yoga Mats

30 Litre Dustbins

Welcome Gates

Start Gate 12x40x5 with digital clock. Sunboard material with venyl wrapping

Finish Gate 12x20x5 with digital clock. Sunboard material with venyl wrapping

Flagging off Flag silk material with tourism Logo and Steel Rod 6 feet x3 feet.

Food and Beverages

Refreshment for Athletes comprising of Bread with butter and cheese, 02 Banana & 1 orange, Chocolate candy, Protein Bar (25 Gram), coconut Water- 250 Ml at venue.

Refreshment at Aid Stations comprising of Dates (100 packs of 1 kg each) , 5000 Bananas, 5000 Mashed Potatoes, 2000 lemon with salt, high efficiency sports electrolytes (250 packs of 1 Kg), 100 No. of 20 Litre Mineral Water Cans and jiggery enroute.

Mineral Water Glass/ Bottles 100 Ml (4000 No.) for Holding Area with 50 No. of high efficiency sports electrolytes

NADA Office Set-Up comprising of Refrigerator, Cabinet, Tables, Chairs, Stationary items (Staplers, Paper Rim, Envelopes, Pens, Pads etc.)

Manpower

Unarmed Security Guard/Bouncers

Barricading

Lane Dividing Cones

Power Back Up (Genset 25 KVA)

Stage Set-Up (1 Day) Medal Ceremony

Levelled Stage Set Up with wood framework for Medal Ceremony (50ft X 20ft) with Full masking, skirting of stage with premium crewel, silk or other material, 1 or 2 stairs of 4-6 ft width, with runner/carpet covers.

Waterproof Stage Canopy (50 ft X 20 Ft)

Premium quality Dias/Podium

Fresh Floral Decoration (Lily, Red Rose, Marigold)

Raised Platform (1 Day) Flag Off Ceremony

Raised platform with wood framework for flag off ceremony (50ft X 10ft) 5 ft Height with stairs, with carpet covers. (At start/finish line)

Media Platform (1 Day)

Raised platform with wood framework for flag off ceremony (10ft X 20ft) 2 ft & 4ft re Height resp. with stairs, with carpet covers

Tentage VVIP Lounge ( 1 Day)

Pagoda Tent for VVIPs (30ft X 20 ft) with inner decorative lining & masking, 2-seater Sofa (12 No.), Galss Table (12 No.), Flower Bouquets (12 No.), Dry Fruit (24 Bowls), 40 bottles of Mineral Water (500 ML) at Start/Finish Line

Carpet for Start/Finish (60ft x 100ft)

LED Wall

Installation of P4 (4 No.) LED Wall P4 (20 X 10 Ft) with all electrical and fibre optics cabling and 2 speakers of 500 Watt

Celebrity Performance

Celebrity singer alongwith Tech Rider with Musicians

Standup comedian

Miscellaneous

Nylon Rope (6 MM)

Finish Line Paper Ribbon 30 Ft (L) X 6 Inch (W)

Scissors

Safety Pins (2.5 CM) 150 packets comprising of 100 pins

Stationary Items (20 Pens, 4 Paper Rims, 10 Markers, 5 Staplers, Stapler Pins, 100 Tags etc.)

Influencers – 6 Racing, 6-Social having minimum 10 lacs subscribers on social media.

Accommodation in A Category Hotels (15 Rooms) for 3 days

Bouquet Lily/Red Roses

6 vehicles Innova Crysta or similar for 03 days

Flags Double side print 15X2.5 Ft size

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