SITC OF GRID CONNECTED ROOFTOP SOLAR PHOTOVOLTAIC POWER PLANTS AT GURUKUL VIDYAPITH, V T CHOKSI KANYA VIDYALAYA AND INDIAN DIAMOND INSTITUTE KATARGAM SURAT.(3rd Attempt)

technical bid/ tender documents without which tender of such bidder will be rejected: -

(i) Tender fee of Rs.1770.00 in form of crossed Demand Draft/ Pay Order only, of any

Nationalised/ Schedule Bank payable at Surat acceptable to Corporation drawn in favour

of the "Municipal Commissioner, Surat Municipal Corporation" payable at Surat.

(ii) Tender guarantee (Earnest Money) of Rs. 28,500.00 (Twenty Eight thousand Five

Hundred only) in form of crossed Demand Draft/ Pay Order only, of any Nationalised/

Schedule Bank payable at Surat acceptable to Corporation drawn in favour of the

"Municipal Commissioner, Surat Municipal Corporation" payable at Surat.

(iii) Tender papers/ certificate as per following table must be returned along with Tender Fee

& EMD as above as a part of technical-bid/ tender documents: -

Sr. No. Particulars Page No.

(1) Most Important Conditions of the E-tendering XI

(2) Bidder's Certificate/ Undertaking

Entire technical bid needs to be submitted by the successful bidder before preparation of the

work sanctioning proposal to concern competent authority of the corporation. The all tender

(technical-bid) papers as asked above must be submitted duly sealed & signed by the person

who has authorization to sign the tender documents.

 If any items/ conditions/ specifications/ scope of work is mentioned differently at more than

one place(s) by chance, most appropriate decided by the department will apply & binding to the

Executive Engineer

Light & Energy Efficiency Cell,

Surat Municipal Corporation.

Seal & Signature of the Tenderer:-

Checklist of Documents furnished online / Hard copy

To be submitted with

Sr No Particulars as for

To be Hard Copy

attached submission

1) Forwarding Letter for EOI Fee, EMD, list of

documents furnished etc.*

Tender Bid fee* Yes DD/PO

GST Registration certificate Yes No

PF Registration Yes No

7) MOU on Rs. 300 /- stamp paper with valid

Electrical Contractor license holder.

8) Professional tax registration (EC / RC)

9) Partnership agreement / Partnership deed /

Power of attorney for bidding the tender etc.

10) Solvency certificate from bankers of

Nationalized/Scheduled bank for the 20% of

Tender Amount. (Valid for not less than

4 Months from date of Tender opening)

Tenderer has to submit higher amount of bank

solvency if so desired by Commissioner.

-Solvency Certificate without which such

tenders are liable to be rejected.

11) CA Certificate showing financial turnover of

last three years

12) Bid response sheets (no. 1 to 12) all necessary

supporting documents.

13) Addenda corrigendum(s) duly sealed/

signed (if applicable) *

Most Important Conditions of the E-tendering Yes No

Bidder's Certificate/ Undertaking* Yes Yes

Annexure A* Yes Yes

i) All Tender document(s)/ details should be duly sealed & signed as required.

ii) All certificates/ financial documents should be signed by relevant authority/ authorized person/

authorized signatory.

iii) Any condition(s) mentioned regarding any technical details or prices in any document(s)/ forwarding

letter; price bid of such bidder will not be opened.

iv) *Marked Documents/ Tender Bids Papers Must Be Submitted In Online / Hard COPY SUBMISSION AS

DEMANDED IN ABOVE TABLE OR ELSE THE PRICE BID OF SUCH BIDDER WILL NOT BE OPENED.

Executive Engineer

Light& Energy Efficiency Cell,

SuratMunicipal Corporation.

A growing worldwide concern for the conservation of energy has reawakened interest in ecologically

sustainable materials, processes and sources of energy.

Solar photovoltaic is one such system that is highly consistent and reliable throughout the year that is

ideally suited for supplying power at remote locations in countries like India, which is blessed by

sunlight for most part of the year.

With continuing efforts to use of environment friendly sources of energy, SMC has planned to install

kW capacity SPV based power plants at various 02 different locations through this tender. The details of

sites & capacity of SPV based power plants are as below: -

SITC OF 79 kw GRID CONNECTED ROOFTOP SOLAR PHOTOVOLTAIC POWER PLANTS AT VARIOUS SITES .

Proposed Solar Capacity

Sr No Name of Service

GURUKUL VIDYAPITH, V T CHOKSI KANYA 11 KW

INDIAN DIAMOND INSTITUTE, KATARGAM 68 KW

1. Bi-facial solar modules are to be used.

INSTRUCTIONS TO BIDDERS

79 kW Grid connected Rooftop Solar PV based Power Plants

The EPC contractor shall be responsible for complete design, engineering, procurement, erection,

testing and commissioning of the SPV based Power Plants. This would also include site, arrangement &

provisions of suitable power evacuation facility and connection of the SPV based Power Plant with

DISCOM’s HT/ LT connection.

Bidders are required to furnish all information and documents as called for in this document in English

language. Any printed literature furnished by the bidder may be in another language, provided that

such literature is accompanied by an authentic English translation, in which case, for the purpose of

interpretation of the document, the English version will govern.

2.3 BID DOCUMENT

All bidders must fill in, sign, and return the acknowledgement of tender document and Notice of Intent

to bid form attached with this document.

Tenders should be filled in only with ink or typed. Tender filled in by pencil or otherwise shall not be

All additions, alterations and over-writings in the tender or accompanying documents must be clearly

initialed by the signatory to the tender.

In case acceptance of the terms and conditions given in the bid document has any price implication

same shall be considered and included into the price part. The SMC can reject any or all offers without

assigning any reason thereof.

2.4 SUBMISSION OF BIDS

Shall be done in accordance with Clause No. 3.1 of Section III

2.5 EARNEST MONEY DEPOSIT (BID SECURITY)

i. The Bidder should deposit of Rs. 28,500.00 as EMD with the offer. This should be in the form

of a Demand Draft drawn in favour of "Municipal Commissioner, Surat Municipal

Corporation" payable at Surat, Gujarat. The EMD furnished by the successful bidder shall

be refunded/ adjusted after the acceptance of Security Deposit cum Performance Guarantee.

ii. Offers, not accompanied with requisite EMD shall be summarily rejected.

iii. EMD shall be a non-interest bearing deposit.

iv. EMD shall be forfeited in case of revision and/ or modification of terms of offer or withdrawal of

offer during the validity period.

v. EMD of the successful Bidder shall be forfeited if he fails to deposit the requisite Security

Deposit cum Performance Guarantee or fails to enter into contract agreement. In the event of

the contractor, after the issue of communication of acceptance of offer by the SMC, fails/

refuses to execute the order as herein, the contractor shall be deemed to have abandoned the

contract & such an act shall amount to and be construed as the contractor's calculated and

wilful breach of contract, the cost and consequence of which shall be to the sole account of the

contractor and in such an event the SMC shall have full right to claim damages thereof in

addition to the forfeiture of EMD.

vi. The EMD shall be returned to the contractor-

Whose tender has not been accepted by the SMC on application by the contractor; and whose

tender has been accepted by SMC, after the receipt of Security Deposit.

2.6 SOLVENCY CERTIFICATE

Tenderer has to furnish latest valid solvency certificate along with the technical bid of amount

equivalent to min. 20% of total estimated cost issued by nationalized/ schedule bank and not more than

one year old from the last date of submission of technical-bid.

2.7 EXAMINATION OF BID DOCUMENTS

Intending bidders are required to carefully go through the instructions included in the document and

furnish complete information, necessary documents and schedules.

Transfer of document purchased by one bidder to another is not permissible.

It should be noted that under no circumstances, any time extension or any financial or any other kind

of adjustment will be permitted for want of non-familiarity of work or work sites.

All costs towards site visit, conference and submission of document shall be borne by the bidders

Bidders are advised to submit offers strictly in accordance with the terms & conditions and

specifications contained in the tender document. Conditional bids or bids having deviations are liable to

be rejected at the sale discretion of SMC.

2.8 RIGHTS OF SMC

Bidders are informed that SMC is neither under any obligation to select any bidder nor to assign any

reason for either qualifying or disqualifying any bidder. SMC reserves its right to reject lowest bidder

offer. SMC is also not under any obligation to proceed with the project or any part thereof.

At any time prior to opening of price proposals, SMC either on its own initiative or in response to

clarifications requested by any prospective bidder may modify the document by issuing an amendment

by cable/ fax/ e-mail, etc. to all bidders.

SMC reserves the right to reject any proposal in following cases

i. At any time, a material misrepresentation is made or uncovered.

ii. The bidder does not respond promptly and exhaustively to requests for supplementalinformation

required for the evaluation of the proposal within the time allowed.

Tenders will be valid for a period of 120 days from the last date of submission in hard copy.

2.10 REJECTION OF BID

No correspondence by any of the bidder shall be entertained till such time decision in the matter is

taken unless otherwise specifically asked for by SMC.

The bidder must quote the prices strictly in the matter as indicated in the document, failing which

tender is liable for rejection. The rate/ cost shall be entered in words as well as in figures.

Bidder shall treat tender documents and contents therein as private and confidential. If at any time

during bid preparation, bidder decides to decline the invitation to bid, all documents must be

immediately returned.

i. Although details presented in this technical-bid have been compiled with all reasonable care, it

is Bidder’s responsibility to satisfy themselves that the information/ documents are adequate

and that there are no conflicts between various documents/ stipulations. No dispute or claims

will be entertained on this account.

ii. Bid proposal preparation is the responsibility of the bidder and no relief or consideration can be

given for errors and omissions.

2.13 CORRESPONDENCE

All further correspondence in connection with this bid shall be addressed to: -

Executive Engineer, Light & Energy Efficiency Cell, Room #117, Main office Building, Surat Municipal

Corporation, Muglisara, Surat-

E-mail : [email protected]

Executive Engineer

Light & Energy Efficiency Cell,

Surat Municipal Corporation.

Seal & signature tenderer: -

GENERAL TERMS & CONDITIONS

3.1 SUBMISSION OF BID DOCUMENT

Bidders wishing to participate in this E-Tender shall be required to procure Digital Certificate as per

Information Technology Act- 2000. By using this Certificate the bidder can digitally sign his electronic

bid. Bidders can procure the Digital Certificate from any of the CCA approved certifying agency or can

contact M/ s (n) Code Solution at the below mentioned address who will assist in procuring the same.

Bidders who already have a valid Digital Certificate need not procure it again. In case bidders need any

clarification regarding online participation they can contact:

M/ s (n) Code Solution,

301, GNFC Info Tower,

Near Grant Bhagwati Hotel,

URL: https:/ / smc.nprocure.com

Bidders who will to participate in E-Tender need to fill data in pre-defined forms of Tender fee, EMD

(Bid Security), Qualifying Criteria & Technical Bid and Price Bid only.

Bidders should upload scan copies of reference documents in support of their eligibility of the bid. After

filling the data in pre-defined forms, bidders need to click on final submission link to submit their

Bids shall be submitted in two parts.

Part – I Technical Bid along with proof of Qualifying Criteria in pre-defined forms in electronic mode

and physical form (Only documents as mentioned in the list of documents section on page no. 12).

Part – II Price Bid in electronic mode only as per bid response sheet no. P-I and P-II.

Note: Price bid in physical form (in hard copy) will not be accepted.

DOCUMENTS COMPRISING THE BID TO BE SUBMITTED IN PHYSICAL FORM

The bid submitted by the bidder in physical form in hard copy shall comprise the following:

"Demand Draft for E.M.D. & Tender Fee shall be Submitted in electronic format only through

online (by scanning) while uploading the bid. This submission shall mean that EMD and Tender

Fee are received for purpose of opening the bid. Accordingly offer of those shall be open whose

EMD and tender Fee is received electronically. However for the purpose of realization of DD

Bidder shall send the DD in original through RPAD/ Speed Post so as to reach to Account

Department (Main Office) with-in 07 (Seven) Days from the last date of online submission of

the bid as per tender notice. Penaltative action for not submitting DD in original to

Account department (Main Office) by Bidder Shall be intimated and action shall be

taken for abeyance of registration and cancelation of E-tendering code for 01 (One)

year. Any documents in supporting of Bid shall be in electronic format only through online (By

Scanning) and hardcopy will not be accepted separately"

List of documents to be furnished.

The following details are to be submitted on-line on smc.nprocure.com :

i. Scan Copy of Tender Document fees and EMD Details

ii. Digitally signed Scan Copy of Bid response sheets (no. 1 to 12) all necessary supporting

iii. Digitally signed Scan Copy of Necessary Documents, Certificates etc. (as mentioned in This

iv. Digitally signed Scan Copy of Addenda and Corrigendum (if any)duly signed.

v. Digitally signed of Provident fund registration Number.

vi. Digitally signed of details of his turnover for the last three financial years.

vii. Digitally signed of solvency certificate of national or schedule bank.

viii. Digitally signed scan copies of completion certificates from head of the office (Min. Executive Engineer or

Equivalent Post) concerned for completion of the works.

ix. Digitally signed scan copy of partnership deed, power of attorney etc.

x. Digitally signed scan copy of Electrical contractor licensed issued with the name of firm / organization and

copy of MOU with electrical contractor licence holder contractor ( in case of MOU with electrical contractor)

xi. All details as asked in various sections of this tender document with all necessary supporting documents.

Note :-ALL Necessary Documents, Certificates etc. shall be Sealed and Digitally signed. Technical Bid

and price Bid are not to be submitted in Physical Form. Please note that Non submission of Technical

Bid as well as price bid does not absolve the bidders from any liability created from the bid condition

and bidding process. Technical-Bid & Price bid in Hard copy shall be submitted by Successful Bidders

upon intimation from SMC.”

The following details shall be submitted in hard copy at prescribed address:

1. Tender fees in prescribed format

2. Earnest Money Deposit in prescribed format

Please note that only Tender Document fees and EMD shall be submitted to Chief Accountant, Surat

Municipal Corporation (S.M.C.) in hard copy.

Printed and online documents and set of drawings shall comprehensively be referred to as Tender

documents. The several sections forming the documents are the essential parts of the contract and a

requirement occurring in one shall be binding as though occurring in all. They are to be taken as

mutually explanatory and describe and provide for complete works.

DOWNLOADING OF THE TENDER DOCUMENT

The tender document for this work is available only in Electronic format, which can be downloaded free

of cost by the bidder. Tender documents consist of two parts (i) technical bid with qualifying

requirements (ii) Price bid.

INFORMATION FOR ON LINE PARTICIPATION

a) Internet site address for e-Tender activities will be https://smc.nprocure.com.

b) Interested bidders can view detailed tender notice and download tender document from the

above mentioned website.

c) Bidders who wish to participate in online tender have to register with the website through the

“New User Registration” link provided on the home page. Bidder will create login id & password

on the own in registration process.

3.2 CURRENCY FOR PRICE QUOTE

Bidders shall quote the price in Indian Rupees only. No foreign exchange will be provided by SMC for

any imported equipment.

3.3 PRICE BASIS

The rates should be quoted on ‘FIRM PRICE’ basis, FOR site including all taxes, construction taxes, cess,

duties & levies, packing, forwarding, loading, transportation etc. in the enclosed proforma of Schedule

of Rates. Price bid not quoted in the prescribed proforma are liable to be rejected.

Price escalation on account of any statutory during the contractual period increase in custom duty,

excise duty, sales tax etc. shall be given extra on furnishing documentary evidence.

If any item is required to be imported for the execution of contract, same shall be done by the

Contractor against its own import license. The SMC shall not be responsible for either the import license

or the foreign exchange required for such import.

3.4 OPENING OF TENDER

The Technical Bid shall be opened on the next working day of last date of receipt, if possible. Bidders or

their representative who wish to participate in tender opening should remain present at Energy

Efficiency Cell-Surat Municipal Corporation. Only one representative of each firm will be allowed to

remain present.

The bidders who fulfil the requirements of the qualifying criteria & technical-bid, price-bid

of such bidders will be opened.

3.5 FAILURE OF THE CONTRACTOR TO COMPLY WITH THE PROVISIONS OF

The time specified for delivery and completion of work in the contract tender shall be deemed to be the

essence of the contract and the successful tenderer (s) shall arrange supplies & commissioning of the

work within the period on receipt of order from SMC.

When a tenderer is unable to complete the commissioning within the specified or extended period, SMC

shall be entitled to purchase from elsewhere without notice to the tenderer but on his (i.e. tenderers)

account and risk, the goods or any part thereof which the tenderer has failed to supply or if not

available, or to cancel the contract of such supplies and tenderer shall be liable for any loss or damage

which SMC may sustain by reasons of such failure on the part of the tenderer. The tenderer shall not be

entitled to any gain on such purchases made against defaults.

In any case entire project shall be successfully completed till injection of electrical energy in the

DISCOM’s grid within 3 months from the date work order failing which a sum equal to 0.2% of

unexecuted portion of the contract value per day of the delay subject to a maximum of 10% of

unexecuted portion of the contract value, over and above any other penalty mentioned

elsewhere in the tender whichever is higher.

STANDARDS/ APPROVED MATERIALS TO BE USED

The SPV (SPV) Modules offered by the bidder must be approved by MNRE.

The tenderers are required to study carefully the conditions of the tender, the enclosed specifications

and the provisions of the relevant BIS/ IEEE/ IEC / BS / VDE and other specifications where necessary

before submitting the bids. Technical particulars of the material offered must comply with the standard

or other applicable specifications and the relevant provisions of the BIS. In case tenders are called for

the material ‘ISI’ marked only shall be accepted.

The contractor shall perform the contract work in accordance with all applicable codes, statutory

regulations and established practices. It is agreed and understood by and between the parties hereto

that the contractor shall comply with applicable laws, rules, regulations and by-laws whether now in

force or which may hereinafter come in force during the currency of the contract and/ or extension

3.6 GUARANTEED TECHNICAL PARTICULARS

The complete literature and specifications of the materials/ equipment/ components offered must

accompany the tender.

Wherever it is mentioned in specifications/ drawing/ other documents or instructions that the contractor

shall perform certain work and/ or provide certain facilities, it is understood that the contractor shall do

so at his own cost

3.7 STORAGE FACILITY

Materials received at the site should be stored in premises arranged by the bidder. Bidder shall be

responsible for safety of material stored, which shall be adequately insured. Insurance charges shall be

borne by the bidder. If possible, storage available shall be provided free of cost; however, all

responsibility for safety of materials stored will be of the contractor. No damage shall be done to the

storage areas/ portions of SMC’s buildings. If, some damage is done then the same shall be recovered

from the contractor’s bills/ deposits or other means.

3.8 TRANSIT LOSSES/ DAMAGES

The goods will be delivered at the destination in good condition. The contractor has to insure all the

goods against loss by theft, destruction or damage by fire, flood, under exposure to weather or

otherwise viz (war, rebellion, violence). The insurance charges will have to be borne by the contractor.

3.9 ACCEPTANCE OF CONDITIONS

The bidder shall sign these conditions on each page at the end in token of acceptance of all the terms

and it would be attached with the tender along with the declaration. He should also sign at the bottom

of each page of the tender document.

3.10 INSPECTION

SMC may get pre- dispatch inspection of material done at the works of the Contractor including sub-

supplier prior to its dispatch to site.

Coordination and inspection of the day-to-day work under the contract shall be the responsibility of the

engineer-in-charge. Written instructions regarding any particular job will normally be passed by the

engineer-in-charge or his authorized representative. Inspection reports along with manual shall be

dispatched along with materials.

Inspection of major components viz. SPV (SPV) Modules, Power conditioning Unit, Data logger, Module

Mounting Structures, Cables and hardware’s, Junction box and Distribution boxes, Earthing kits,

Lightning arrestors (if any), PVC pipes and accessories etc. can be done. The Contractor shall give

(Ten) working days written notice for the inspection. If inspection is not carried out during this period,

the Contractor shall be at liberty to dispatch the materials along with routine test certificates.

The tenderer shall have to make all necessary arrangements for testing/ inspection. All the charges

towards testing/ inspection including travelling, accommodations and otherexpenses of SMC

representatives (Max 2 persons by air/ 2 tier A.C. railway) shall beborne by the tenderer.

3.11 APPROVAL/ REJECTION OF MATERIAL

Items not found complying the requirement(s) stipulated in the bid documents shall be rejected by SMC

and will have to be replaced by the tenderer at his own cost within the time limit fixed by SMC.

The rejected item must be removed by the contractor within 15 days of intimation of rejection.

3.12 INCOME TAX & GST

The bidder shall submit copies of Company’s Income Tax PAN Card, IT returns for last three years,

Sales Tax Registration No. and Service Tax Registration No.

3.13 LIEN/ CLAIM

If, at any time, there should be evidence or any lien or claim for which the SMC might have become

liable and which is chargeable to the contractor, the SMC shall have the right to retain out of any

payment then due or thereafter to become due, an amount sufficient to completely indemnify the SMC

against such lien or claim.

3.14 COMPLIANCE OF THE PROVISION/ ACT

The contractor shall be responsible for compliance of the provisions of Indian Electricity Act and rules

framed under, Employees State Insurance Act, Workmen's Compensation Act, 1923, Employees

Provident Fund and Miscellaneous Provisions Act, 1952, Contract labour (Regulation & Abolition) Act

1970, Industrial Dispute Act, 1948, Fatal Accident Act, 1955, Industrial Employment (Standing Order)

Act, compulsory notification of vacancies (Employment Exchange) Act, Payment of Bonus Act, or any

other allied Central or State Govt. rules, regulations and schemes made there under. In case of non-

fulfilment of any such obligations, the contract will be liable for termination at 15 days notice given by

the SMC without prejudice or any of the other rights of the SMC under this contract.

3.15 COMPENSATION/ INDEMNIFICATION

The contractor shall be liable for payment of all wages and other benefits, such as leave with wages,

contributory provident fund, bonus, free medical aid, etc., to his employees and labour as per the

statutory requirements as in force or, may be applicable from time to time during the currency of the

The contractor shall bear all liabilities for employee and labour employed or retained by him as regards

to any compensation, litigation and any other action arising out of operation of this contract or at the

termination of this contract.

The SMC shall not pay any additional amount on any such account. The only remuneration payable to

the contractor by the SMC will be on the basis of accepted rates and work executed thereof.

The contractor shall always indemnify the SMC and its representative against all the claims and

liabilities for or in respect of all or any claim etc., of workers, labourers, public liabilities and staff

employed and/ or engaged in respect of this contract under the aforesaid Acts, rules, regulations and

schemes including statutory modifications thereof or otherwise for or in respect of any claim, damage,

compensation, expenses, etc., whatsoever payable in consequence of any loss, damage, accident or

injury etc., sustained by any employee or any other third person including the employees of the SMC. If

at any time the SMC is required to make any payment/ claim/ compensation by virtue of any of the

above Acts, etc., such payments shall be deemed to have been made on behalf of the contractor and

same shall be recovered from the contractor's bill(s) or from any sum(s) due to the contractor.

All sums payable by way of compensations under any of these conditions shall be considered as

reasonable compensation to be applied to the use of the SMC without reference to the actual loss or

damage sustained and whether or not any damage shall have been sustained.

Contractor shall indemnify and keep indemnified the SMC including his executives, engineers,

employees and authorized agents/ representatives and shall hold them harmless from any and all loss,

damage, liability costs of litigation counsel fees and other expenses arising out of any claim or suit for

alleged infringement of patents, copyright, trademarks or trade names or brand relating to any of the

stores, material or equipment described in the contract or for the use or resale thereof, and contractor

agrees to assume the defence of any and all such suits and to pay any and all costs and expenses

incidental thereto and any judgement awarded thereon.

3.16 FORCE MAJEURE

The contract shall be subject to standard force majeure clauses such as war, civil disturbances,

strikes,epidemic, pestilence, earthquake, fire, flood, but excluding wind conditions or any other act of

God overwhich parties have no control or because of any law and order situation and/ or proclamation or

ordinance of any govt. or of any statutory authority and in such an event the obligations of either

parties shall remain in suspense during that period but work will be resumed immediately after the

cause/ event as aforesaid, has ceased or otherwise deemed to have been determined. Provided a notice

is given in writing by the party affected within 7 days of the happening of the event mentioning the

circumstances constituting force majeure. Should one or both parties be prevented from fulfilling their

contractual obligations due to the state of force majeure lasting for a continuous period of thirty days the

two parties shall by mutual consultation decide about the further implementation of the contract, and in

the event of the non-agreement in this regard, the SMC reserves the right to determine the contract.

Any changes after placement of order in existing rules/ policies by the Government which could

seriously affect the construction activities.

a) The Agency shall have to be obtained the necessary approvals from Discoms and complete the

required formalities. SMC will assist administratively in case required.

b) Bidder need to provide separate quote in the financial sheet considering the case in

which the custom and excise duty exemption benefits will not be availed by the

Bid Response Sheet No. P- I for the same. Bidder will provide this in addition to the

separate quote considering the case in which the custom and excise duty exemption

will be availed by the bidder.

c) The bidder shall declare the name of the employee of SMC/ GEDA and his relationship with him

in case any employee of SMC/ GEDA is relative of the bidder.

d) The bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of SMC.

3.18 BREACH OF CONTRACT

In the event of breach of any of the conditions of the contract at any time on the part of the contractor

the contract may be terminated summarily by SMC, Surat without compensation to the contractor.

While making the risk purchases, SMC may exercise its own discretion. In all cases where orders are

cancelled due to non-supply of stores, it will be treated as breach of contract and the SMC shall take

action accordingly. It is clarified that SMC may resort to risk purchase without granting any extension.

The contract for the supply of various items can be repudiated at any time by SMC if the supplies are

not made to its satisfaction. In case of non-performance in any form and shape of the terms &

conditions of the agreement the SMC, Surat has power to cancel the contract pertaining to the supply.

DISQUALIFICATION

If a tenderer imposes conditions which are in addition to/ or in contravention with the conditions

mentioned herein, his tender is liable to be rejected. In any case none of such conditions will be

deemed to have been accepted unless specifically mentioned in the letter of acceptance of tender

Direct or indirect canvassing on the part of the tenderer or his representatives will be deemed as a

disqualification.

3.19 CHANGE IN CONSTITUTION

In any case in which any of the powers conferred upon the SMC shall have become exercisable and the

same had not been exercised the non-exercise thereof shall not constitute a waiver of any of the

conditions hereof and such powers shall notwithstanding be exercisable in the event of any further case

of default by the contractor.

3.20 ASSET TRANSFER

Should at any time during the currency of Maintenance contract the SMC decide to sale/ transfer the

assets of Solar Power Plant to their sister company/organization or any other company/ organization, all

the agreed terms & conditions will remain the same for the new company/ organization. The contractor

will provide all the services as per contract awarded.

3.21 SETTLEMENT OF DISPUTES

Except or otherwise specifically provided in the contract, all disputes concerning question of fact arising

under the contract shall be decided by the Engineer-in-charge, subject to a written appeal by the

contractor to the Engineer-in-charge, and these decisions shall be final and binding on the parties

hereto. Any dispute or differences including those considered as such by only one of the parties arising

out of or in connection with this contract shall be to the extent possible settled amicably between the

parties. If amicable settlement cannot be reached then all disputed issues shall be settled as provided in

DISPUTE OR DIFFERENCES TO BE REFERRED TO:

If at any time, any question, disputes or differences of any kind whatsoever shall arises between the

Engineer-in-charge and the contractor upon or in relation to or in connection with this contract, either

party may forthwith give to the other, notice in writing of the existence of such question, dispute of

difference as to any decision, opinion, instruction, direction certificate or evaluation of the Engineer-in-

The question or difference shall be settled by the Municipal Commissioner, who shall state his decision

in writing and give notice of the same to the Engineer-in-charge and to the Contractor, such decision

shall be final and binding upon both parties to the contract and work on contract if not already

breached or abandoned shall proceed normally unless and until the same shall be revised (or upheld)

due to any judicial proceeding.

If, Municipal Commissioner fails to give a decision within three (3) calendar months after issuance of

notice of a question, dispute or difference or if the contractor is dissatisfied with any such decision of

the Municipal Commissioner then the then the matter may be referred for arbitration as per Indian

Arbitration and Reconciliation Act 1996 and its amendment thereof from time to time. The place of

arbitration shall be SURAT only.

3.22 JURISDICTION

Legal proceedings, if any, arising out of the tender contract shall be lodged in the jurisdiction of courts

situated in Surat only.

3.23 ADDENDA/ CORRIGENDA

Addenda/ Corrigenda to the tender document may be issued prior to the date of opening of the tenders

to clarify documents or to reflect modifications in the design, drawing, specifications or contract terms.

Each recipient will retain one copy of each addendum/ corrigendum and submit the other copy duly

signed with his offer. All addenda/ corrigenda issued by the SMC shall become part of the tender

Executive Engineer

Light & Energy Efficiency Cell,Surat

Municipal Corporation.

Seal & signature of tenderer: -

SPECIAL CONDITIONS FOR SUPPLY, ERECTION, TESTING & COMMISSIONING

i. Special Conditions of Contract shall be read in conjunction with the General Conditions of the

Contract, specifications of work, drawing and any other document forming part of this contract

wherever the context so requires.

ii. Serial number (Identification mark) must be permanently marked on all major components of the

SPV systems. Metallic number plates with serial numbers duly riveted or fixed with strong

adhesive for non-metallic body, as approved by SMC shall be fixed on charged controller of each

iii. Where any portion of the Special Conditions of Contract is repugnant to or at variance with any

provisions of the General Conditions of the Contract then unless a different intention appears, the

provision of the Special Conditions of contract shall be deemed to over-ride the provisions of the

General Conditions of the contract only to the extent such inconsistencies of variations in the

special conditions of contract as are not possible of being reconciled with the provisions of

general conditions of contract.

iv. Competent authority of the corporation reserves the right to reduce the scope of work and split

the tender in two parts or more without assigning any reason, even after award of contract, if

necessary for any site or all sites and thus variations in contract value shall be applicable. The

quoted rates shall remain firm for the above said variation.

v. The materials, design and workmanship shall satisfy the applicable standards, specifications

contained herein and codes referred to. Where the Technical Specifications stipulate

requirements in addition to those contained in the standard codes and specifications, those

additional requirements shall be satisfied.

vi. In case of contradiction between Indian Standards, General Conditions of Contract, Special

Conditions of Contract, specifications, drawings, instructions of Engineer-in-charge, the following

shall prevail in order of precedence:

a) Telex/ telegram of Intent, detailed Letter of Intent along with Statement of Agreed

variations and its enclosures.

b) Special Conditions of Contract

c) Job specifications

e) General Conditions of Contract

4.2 SCOPE OF WORK

The scope of work covered in this tender shall be as that specified in the Section of Scope of Work and

Technical Specifications and as mentioned elsewhere in this tender document. The scope as described in

the tender document is not limiting in so far as the responsibilities of the contractor are concerned and

shall include inter-alia, carrying out any and all works and providing any and all facilities those are

required in accomplishing an operating system, complying fully with all requirements as are envisaged of

it, complete in all respect and satisfying all performance and guarantee requirements stated or implied

form the contents of the tender document. The contractor shall make all required liasioning with the

concerned power utilities for interconnection of the SPV based Power Plant with the Grid; so as to export

the power from SPV based Power Plant. The contractor shall get tested all required equipments from the

power utility (like Energy Meter (Uni-directional and bi-directional), CT etc.) well before commissioning of

the SPV based Power Plant, so as to avoid any delay in export of power.

4.3 QUALIFYING REQUIREMENTS

The following are the qualifying requirements for the Bidder. Bids, which do not meet the listed

requirements/ non submission of the documents, may not be considered for financial evaluation.

1. Organization

(i) For Companies- Certified copy of the “Certificate of Incorporation” together with certified

“Memorandum and Articles of Association” and a list containing names and addresses of all

the directors should be furnished.

(ii) For Partnership Firms– Certified copy of the partnership together with a certified extract

from the Registrar of Firms containing names and addresses of all the partners of the firm

should be furnished.

(iii) For Proprietary firm- Name and address of Proprietor should be furnished.

2 Technical Qualification Criteria

(i) The bidder must have experience of supplying, installing and commissioning solar PV

systems in India. Appropriate evidences in terms of completion certificate/ handover

certificate must be provided for the same.

(ii) The bidder must have his own office as well as authorized sales & service centre in different

parts of India. Bidder should have an authorized exclusive service centre in Gujarat (proof

for registered address is required). Preference shall be given to bidder having authorised

local service centre at Surat. Appropriate evidences must be provided for the same.

(iii) The bidder must have executed "Similar works" (Defined below) work(s) for grid

connected Solar Photovoltaic based power plants during last 7 years as below: -

a. At least single work having min. cost/ value of Rs. 22.75 Lacs or

b. Two works having min. cost/ value of Rs. 14.22 Lacs each or

c. Three works having min. cost/ value of Rs. 11.38 Lacs each

Following enhancement factors will be used for the cost of works executed and financial

figures to common base for the value of the works completed in India.

Financial Year Multiplying factor

Seven (2018-19)

In all of the above cases, tenderer must have completed at least one work of grid

connected rooftop Solar Photovoltaic based power plant having min. capacity of

more than 70 kWp for single work in Gujarat. Appropriate evidences must be

provided for the same.

"Similar Works " means,

a) SITC work of Grid connected Solar Photovoltaic based power plant in Various Govt. /

Semi Govt. /Municipalities /PSU only.

b) Direct work order from Various Govt. / Semi Govt. /Municipalities /PSU is only taken into

consideration, subletting work order will not be taken into consideration.

c) SITC work of Grid connected Solar Photovoltaic based power plant excluding of Supply of

solar modules and Solar Inverter will not be taken into consideration.

d) Only Erection, Testing and commissioning work of Grid connected Solar Photovoltaic

based power plant will not be taken into consideration.

e) Only Operation and maintenance work of Grid connected Solar Photovoltaic based power

plant will not be taken into consideration.

(iv) The Average Annual Turnover of the bidder in field of Solar Power Plant of the last three

preceding financial years shall not be less than Rs. 8.53 LAC. Appropriate evidences

must be provided for the same.

(v) The net worth of the bidder during any one year among last three preceding financial years

shall be positive.

(vi) The company/ its product of SPV modules must be registered with MNRE.

(vii) The bidder must be in business of solar panel installation works for last 5 years.

Please fill in the enclosed Bid Response Sheet No.

4.4 RESPONSIBILITY OF THE CONTRACTOR

i. All expenses towards mobilization at site and demobilization including bringing in equipment,

work force, materials, dismantling the equipment, clearing the site after completion of work and

liasioning for interconnection of SPV based Power Plant with the Grid with concerned

departments/ agencies etc. shall be deemed to be included in the prices quoted and no separate

payments on account of such expenses shall be entertained.

ii. Contractor may have to work in energized or partly energized conditions. In such cases, it shall

be responsibility of the contractor to arrange for necessary permits or shuts downs and provide

skilled and responsible persons for the execution of works. Contractor shall organize his works

during the shutdown periods properly and complete the programmed works within the time

given. Contractor shall not be paid any extra payments for working under the above said

iii. It shall be entirely the contractor's responsibility to provide, operate and maintain all necessary

construction equipments, scaffoldings and safety gadgets, cranes and other lifting tackles, tools

and appliances to perform the work in a workman like and efficient manner and complete all the

jobs as per time schedules. However, if any equipment/ facility is provided by SMC, the same

shall be on chargeable basis.

iv. The procurement and supply, in sequence and at the appropriate time, of all materials and

consumables shall be entirely the contractor's responsibility and his rates for execution of work

will be inclusive of supply of all these items.

v. In case any material is issued by the SMC, then it will be properly used and maintained.

Subsequent to completion of its use, it will be returned to SMC in good condition. In case of

damage or misuse of such stores, SMC will recover the cost from the contractor from the

payments due to the contractor.

4.5 SECURITY CUM PERFORMANCE GUARANTEE (SCPG) & AGREEMENT

i. The contractor shall furnish Security Deposit cum Performance Guarantee (SCPG) equivalent to

2.0% initial security deposit to be submitted in form of cash/ DD/ Pay Order in the name of

“Municipal Commissioner, SURAT MUNCIPAL CORPORATION”, of any Nationalized Bank (The

Surat People's Co. Op. bank, IDBI bank, Axis bank, HDFC bank and ICICI bank are allowed)

Surat Branch only, within 10 (Ten) days of order failing which penalty @ 0.065% of the Security

Amount per day of delay shall be charged. The successful Contractor shall also be required to

enter into contract agreement along with undertaking and local surety on Gujarat Stamp Paper

purchased from Surat worth Rs. 900.00 (i.e. Rs. 300.00 + 300.00 +300.00 for each) (To be

brought by the Contractor) on getting the order. If security deposit in form of FDR, the Bidder

shall have to become the contract agreement on non –judicial Gujarat stamp paper of amount of

4.25% of security deposit amount.The security deposit shall be released only after successful

completion ofthe defect liability/ guarantee period of 12 months.

ii. The SPBG shall be liable to be forfeited wholly or partly at the sole discretion of the SMC, should

the contractor either fail to execute the work within the stipulated period or fail to fulfil the

contractual obligations or fail to settle in full his dues to the SMC. In case of premature

termination of the contract, the SCPG will be forfeited and the SMC will be at liberty to recover

the loss suffered by it from the contractor.

iii. The SMC is empowered to recover from the SCPG through invocation of B.G./ forfeiting the cash

amount deposited through DD or other means for any sum due and for any other sum that may

be fixed by the SMC as being the amount or loss or losses or damages suffered by it due to delay

in performance and/ or non-performance and/ or partial performance of any of the conditions of

the contract and/ or non-performance of guarantee obligations.

iv. No interest is payable on SCPG amount.

v. In the event of full SCPG being forfeited, the SMC at its discretion and without prejudice to

itsany other rights can terminate the contract.

Besides above contractor shall be required to enter into the contract agreement on Gujarat stamp paper,

worth Rs. 300.00 (to be brought by the contractor) on receiving the order.

4.6 COMPLETION TIME

i. The completion time is deemed to be essence of the Contract and shall be firm and binding. The

Bidder shall complete the design, engineering, manufacture, supply, storage, civil work, erection,

testing & commissioning within a period of Three months from the date of award of

ii. The Bidder shall indicate the duration of all the activities in activity chart in conformity with the

overall schedule of the completion of project. Bidder shall submit the activity chart which shall be

discussed and finalized and shall form an integral part of the Contract.

4.7 EXTENSION OF TIME

i. Failure or any delay by the SMC due to any cause whatsoever shall in no way effect or vitiate the

contract or alter the character thereof or entitle the contractor to damages or compensation

thereof provided that the SMC may extend the time for completion of the work by such period as

it may consider necessary or proper.

ii. If the contractor shall desire an extension of the time for completion of the work on the grounds

of his having been unavoidably hindered in its execution or the work has been materially

increased by the SMC or other such grounds, he shall apply in writing to the engineer in-charge

within ten days of the date of occurrence of event on account of which he desires, such

extension as aforesaid , and the Engineer –in-charge shall ,if in his opinion (which shall be final)

reasonable grounds have been shown thereof, authorizes such extension of time as may be, in

his opinion be necessary or proper. Whenever such extension is granted by the engineer in-

charge, this would be without prejudice to the SMC's right under this contract.

4.8 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK

If at any time from the commencement of the work the, SMC shall for any reason require alteration in

the work, the Engineer-in-charge shall give notice in writing of the fact to the contractor, who shall have

no claim to any payment or compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full or prior to alteration.

4.9 CONTRACTOR/ REPRESENTETIVES AT THE SITE

During the execution of the contract the Bidder shall ensure responsible person with authority to take

decisions to be available at site. Such person deputed by the contractor shall report to the engineer in-

charge for smooth execution and timely completion of the work. The contractor available at all

reasonable hours to receive instructions, notices or other communications. The contractor shall be

responsible for any misconduct/ indiscipline by his employees or sub-contractor & its workmen. The

contractor shall abide by the instructions of the engineer in charge, if given in this regard.

4.10 SUB-LETTING OF WORK

“In the eventuality sub-letting of work SMC, will be informed in advance. However, the contractor’s

liability or obligations will not get altered/ delegated to sub-contractor. If any sub-contractor engaged

upon the work at the site executes any work which in the opinion of the engineer in-charge is not in

accordance with the contract documents, the SMC may give written notice to the contractor requesting

him to terminate such sub-contracts and the contractor on the receipt of such notice shall terminate such

4.11 POWER OF ENTRY

In case the contractor does not commence the work in the manner described in the contract documents

or if he shall at any time in the opinion of the Engineer in charge:

i) Fail to carry on the works in conformity with contract document/ schedule or

ii) Substantially suspend work or the works for a continuous period of 15 days without

permission from the engineer in charge, or

iii) Fail to carry on and execute the works to the satisfaction of the engineer in charge,

iv) Commit or suffer or permit any other breach of any of the provisions of the contract

on his part to be performed. or

v) If the contractor abandons the works, or

vi) If the contractor during the continuance of the contract becomes bankrupt.

In any of such events, the SMC shall have the power to enter upon the works and take

possession of the materials, temporary works, equipment, tools and stocks thereon, and to

revoke the contractor's license to complete the works by his agents, other contractors or

4.12 USE OF COMPLETED PORTIONS:

Whenever in the opinion of the SMC the work or any part thereof is in a condition suitable for use and in

the best interest of the SMC requires use, the SMC may take possession of the same. The contractor

shall, however, be not relieved of his pending obligations.

Prior to the date of final acceptance of the work by the SMC, all necessary repairs or renewals in the

work or part thereof so used on account of defective materials or workmanship or due to the operations

failure except normal wear & tear shall be at the expenses of the contractor. Such use shall neither

relieve the contractor or any of his responsibilities under the contract, nor act as waiver by the SMC of

the conditions thereof. However, if in the opinion of the SMC the use of the work or the part thereof

delays the completion of the remainder of the work, the SMC may grant such extensions of time as it

may consider reasonable. The decision of the SMC in the matter shall be final. The contractor shall not

beentitled to claim any compensation on account of such use by the SMC.

4.13 POWER OF THE ENGINEER-IN-CHARGE TO ORDER SUSPENSION OF

The Engineer-in-charge may, from time to time by direction in writing and without invalidating the

contract, order the contractor to suspend the work or any part thereof at such time or times and for such

reasons as he may consider necessary. After such directions to suspend the work or any part thereof has

been given, then proceed with the work or part thereof, directed to be suspended until he receives a

written order from the Engineer-in-charge to so proceed. In the event of suspension, the SMC may under

the provisions of the contract, extend the time for completion of the work or part thereof by such period

as it may find reasonable. The decision of the SMC in the matter shall be final and binding on the

4.14 PAYMENT TERMS

PAYMENT & PENALTY TERMS & CONDITIONS: -

(1) No payment shall be made in advance. The Corporation shall not under any circumstances relax

the terms of payment and will not consider any alternative terms of payment. Bidders should

therefore in their own interest note this provision to avoid rejection of their tender.

(2) All payments shall be made as per prevailing rules/regulations of SMC.

(3) During the course of execution of Contract, if there is any change in rate of GST (GOODS &

SERVICE TAX) by the Government the same shall be reimbursed/ recovered separately by SMC,

subject to the submission of original Receipt/ Proof for the amount actually remitted by the

successful bidder/ Contractor to the competent Authority along with a certificate from chartered

Accountant of Contractor/ Successful Bidder certifying that the amount of GST paid to the

Government and the same shall be intimated/ submitted/ claimed within 30 (Thirty) Days from the

sole responsibility of the Successful bidder/ Contractor, failing which, SMC may recover the

amount due, from any other payable dues with SMC. Further the non-payment of the GST to the

Government may lead to the termination of contract and forfeiture of Security Deposit/

Performance Guarantee Amount.

(4) TDS of GST shall be deducted as per the act/rules from the bills of the contractor.

(5) The corporation shall not accept advance payment term. All payments are subject to income tax,

construction cess, GST etc. at source as per prevailing rules. All payments shall be made by A/C

Payee cheque of any schedule bank Surat branch only or as per prevailing rules/ regulations of

(6) The work must be completed in all respect within stipulated time period as mentioned in

Important instruction to bidder, failing which penalty @ 0.2% of order value of unexecuted

portion per day of delay subject to maximum 10% of order value shall be charged and shall be

deducted from the bill or any outstanding payment. Also, if contractor fails to execute the work

than action against contractor will be taken as per decision of competent authority of SMC and

that should bind to contractor.

(7) The Contractor shall be liable to the payment of all the Central/ State/ Local Body's Levies, taxes or

duties etc. The SMC shall neither bear it nor reimburse at any time but will ensure deduction of

Central/ State/ Local levies and taxes at Source at the rate provided under the relevant statutes

from time to time in force. Further the work contract tax or sale tax shall be borne by the

Contractor as per Rules and Regulations of Government.

(8) Any increase or decrease in taxes/ duties or imposition of any new taxes/ duties shall be on

account to the Corporation and such increase/ decrease shall be paid/ recovered to/ from the

Contractor on producing documentary evidences only. The contractor shall be the sole responsible

for payment of such incidentals to the concerned Government department which he has collected

from the Corporation. This provision is limited for Schedule-B of the tender.

(9) As per government G.R. Building and other construction work welfare cess act-1966 labour and

employment development G.R. No.CWA/ 2004/ 841/ M-3, Dt-30/01/2006 contractor shall have to

pay 1% cess on every bill amount.

(10) Quantities shown in the tender are approximate and no claim shall be entertained for quantities of

work executed being either more or less than those mentioned in the tender.

(11) Seven percent (7%) shall be retained from every running bill as retention money and shall be

released in Final Bill, after of satisfactorily completion of SETC work.

(12) Security deposit shall be released after final takeover of the installation after expiry of defect

liability period as well as satisfactory clearance from Audit department.

(13) In case site access is not available within the date of completion of work than 5% of sanctioned

value shall be released against submission of a Bank Guarantee for equivalent amount.

(14) Further, if in another three-month, site access is still not available further 5% of quoted value shall

be released against submission of a Bank Guarantee of equivalent amount.

(15) The contractor shall have to submit bill in duplicate along with documents as mentioned

elsewhere in this tender document for the activities completed. The payment should be made as

per the actual work done and actual measurement of each item done on site.

(16) TERMS OF PAYMENTS:

[ A ] 70% of equipment(s) quoted value after satisfactory delivery/ acceptance of material and after,

submission of invoice.

[ B ] 25% of equipment(s) quoted value after satisfactory commissioning of all the equipments and after,

submission of invoice.

[ C ] Remaining 5% of equipment(s) quoted value after satisfactory completion of whole work in all

respects as a final bill.

Recoveries shall be made from the above payments as per provisions made in various conditions,

clauses, terms etc., in the tender documents and other dues from the Contractor.

Receipt for payments made on account of any work when executed by a firm, should also be signed

by all the partners, except where the contractors are described in their tender as a firm in which

case the receipts shall be signed in the name of the firm by one of the partners, or by some other

person having authority to give effectual receipt for the firm.

4.15 PAYMENT PROCEDURE

The Bidder shall submit the bills for claim in two copies. The payment shall be made after the verification

of the bill by the Engineer In-charge. Payment will be released from 30-45 days from the date of

submission of invoice. First payment will be released in 60 days after completion of audit procedure.

It is expressly understood that the drawl of payment by the contractor in the manner specified will not be

construed as the fulfilment of the contractor's obligations either in part or whole under the contract and

that the contractor shall continue to remain responsible to SMC until all the obligations under the

agreement have been fulfilled.

4.16 RATES TO BE INCLUSIVE

i. The rates quoted by the contractor shall remain firm and fixed and binding till the

issue of completion certificate and shall not be subject to escalation. Rates shall

be deemed to include and cover all costs, expenses, taxes , construction cess, any

kind of cess, duties, levies, royalties, foreign exchange variation, etc. and liabilities of

every description and all risk of every kind to be taken in execution, completing and

handing over the work to the SMC by the contractor. The SMC shall deduct income

tax, GST, GST TDS, CESS Works Contract as applicable on the indivisible works

contract & other applicable taxes as per the prevailing rates from the bills of

the contractor. SMC shall not be responsible for any such liability on the

contractor in respect of this contract and exclusion of any applicable taxes at

prescribed rates due to ignorance or otherwise shall not form a reason for

claiming anything extra at a later date.

ii. The contractor shall guarantee the SPV based power plant & installation work for a

period of 12 (twelve) months from the date of completion stabilization period. Any

damage or defect that may arise or lie undiscovered at the time of issue of

completion certificate, connected in any way with the equipment or materials supplied

by him or in the workmanship shall be rectified or replaced by the contractor at his

own expenses as deemed necessary by the Engineer-in-charge or in default, the

engineer-in-charge may cause the same to be made good by other workman and

deduct expenses of which the certificate of Engineer-in-charge shall be final) from any

sums that may be then or at any time thereafter, become due to the contractor or

from his security deposit.

iii. If the contractor feels that any variation in work or in quality of materials or

proportions would be beneficial or necessary to fulfil the guarantee called for, he shall

bring this in writing to the notice of the Engineer-in-charge.

4.17 DEFECTS PRIOR TO TAKING OVER:

1. If at any time before the work is taken over, the Engineer- in-charge shall:

a. Decide that any work done or materials used by the contractor or any sub-

contractor is defective or not in accordance with the contract, or that the works or

any portion thereof are defective, or do not fulfil the requirements of contract (all

such matters being hereinafter, called 'Defects' in this clause) and

b. As soon as reasonably practicable notice given to the contractor in writing of the

said decision specifying particulars of the defects alleged to exist or to have

occurred then the contractor shall at his own expense and with all efforts would

make good the defects so specified.

2. In case the contractor fails to do so, the SMC may take, at the cost and risk of the

contractor, such steps as may in all circumstances be reasonable to make good such

defects. The expenditure so incurred by the SMC will be recovered from the amount

due to the contractor. The decision of the Engineer-in charge with regard to the amount

to be recovered from the contractor will be final and binding on the contractor. As soon as

the works have been completed in accordance with the contract and have passed the

tests on completion, the Engineer-in-charge shall issue a certificate in which he shall

certify the date on which the works have been so completed and have passed the said

tests and the SMC shall be deemed to have taken over the works on the date so certified.

4.18 DEFECTS AFTER TAKING OVER:

i. In order that the contractor could obtain a completion certificate, he shall rectify any

defect arising from the defective materials supplied by the contractor or workmanship or

any act or omission of the contract or that may have been noticed or developed after the

works or group of the works has been taken over, the period allowed for carrying out

such works will be normally 15 days. If any defect be not remedied within a reasonable

time the SMC may proceed to do the work at contractors risk and expense and deduct

from the final bill such amount as may be decided by the SMC.

ii. If by reason of any default on the part of the contractor a completion certificate has not

been issued in respect of every portion of the works within one month after the date fixed

by the contract for the completion of the work, the SMC shall be at liberty to use the

works or any portion thereof in respect of which a completion certificate has not been

issued , provided that the works or the portion thereof so used as aforesaid shall be

afforded reasonable opportunityfor completion of these works for the issue of completion

iii. All the aforesaid safeguards/ rights provided for the SMC shall not prejudice its other

rights/ remedies elsewhere provided herein and/ or under law.

4.19 COMPLETION CERTIFICATE

i. On satisfactory completion of work the contractor shall apply to the State/ local Power

Utility/ GEDA, as the case may be, for the issue of commissioning certificate and the

same shall be arrange will in 15 days of the commissioning of work in all respect (if

required), after verifying from the completion documents and satisfying himself that

the work has been completed in accordance with details set out in the

construction and erection drawings, and the contract documents. No completion

certificate shall be given nor shall the work be deemed to have been executed

until the export of generated solar power commenced, statutory requirements are

completed and all scaffolding, surplus materials and rubbish is cleaned off the site

ii. The following documents will form the completion certificate documents:

a) The technical documents as per scope of work & technical specifications according to

which the work was carried out.

b) Two sets of as built drawings showing therein the modification and corrections made

during the course of execution signed by the Engineer-in-charge. One digitized soft

copy of as built drawings shall also be submitted.

c) Certificates of type/ routine tests performed for various equipment at works.

d) Statutory clearances/ permissions.

e) Payment of all statutory duties, taxes, labour wages & others. (The document (s)

having evidence of paying statutory duties, taxes etc. as per requirement of concerned

statutory authorities).

f) The copy of certified initial meter reading of main meter and back up meter signed by

power utility, etc.

g) Certificate regarding completion of the facility in all respect by the Engineer In charge

h) Copy of Power Purchase Agreement executed with the supply agency.

4.20 ESTIMATED ANNUAL ENERGY GENERATION

Bidder is required to furnish estimated annual energy generation as per attached Bid Response

Sheet: 11 along with their offer failing which his offer is liable to be rejected.

No change in data supplied by the bidder at the time of submission of the bid related to estimation

of the generation like Module type, module size, Location of site etc. shall be permitted. However,

during the execution, in case it becomes absolutely inevitable for the Bidder then minor changes

may be acceptedby SMC but this should not affect the annual energy estimation. However, SMC

will again get the estimation of generation of the SPV based power plant checked with the

changes of data and if the generation is found to be less than what was considered for financial

evaluation then the Bidder will have to modify the parameters in such a way that estimated

generation with changes does not fall below the generation considered for financial evaluation.

Grid Down Time: “The Grid Down Time benefit of 0.3kWh/kWp/hour round the year

shall be given to the bidder for power outage between 9:00A.M. to 4:00P.M.”

Note:- The Solar Energy generation shall be calculated on the basis of meter reading of Solar

Meter (Uni directional) installed at LT side. Agency's representative and owners representative

jointly will take readings of solar meter on 1st day of every month.

The contractor shall be required to affect insurance to the supplies, transit, personnel and all

other related to the satisfaction of the SMC as follows including all third party risks. A copy of all

such policies shall be given to the SMC along with proof of premium paid, if required.

1. Insurance to cover marine transit cum storage cum erection cum commissioning policy;

2. Insurance to cover third party liability.

3. Workmen compensation and/ or group personal accidents Insurance policy covering all its

employees and works including of the sub-contractor.

Contractor shall also effect and maintain any and all other insurance, which he may be required

under any law or regulation or practice from time to time.

The Contractor shall take all reasonable precautions to prevent fire of any nature in the general

vicinity ofSPP areas and he shall be responsible for all damage from fires due directly or indirectly.

4.22 TESTS/ INSPECTION

1. All the standard tests in accordance with the standards adopted shall be carried out at the

manufacturer’s works on all the major equipment and accessories covered by this

specification so as to ensure efficient operation and satisfactory performance of all the

component/ parts. The Bidder shall furnish a complete list and details of all such tests to

be conducted on different equipment. The contractor will furnish a schedule of testing so

that SMC may associate his representative to witness the tests on any one set of major

components. The contractor shall also furnish copies of all test/ inspection reports for

reference to the SMC.

2. Any special test to be performed shall be mutually agreed upon between the Bidder and the SMC.

3. All equipment shall be further tested at site, as recommended, before commissioning.

4. The work is subject to inspection at all times and at all places by the Engineer In charge.

The contractor shall carry out all instructions given during inspection and shall ensure that

the work is being carried out according to the relevant codes of practice during the

performance of the work.

5. The decision of the Engineer-in-charge in regard to the quality of work and materials and

performance to the specifications and drawings shall be final.

6. If any item is rejected during test/ inspection, the same shall be replaced/ rectified by

contractor without any cost.

7. Third party inspection of all major items shall be done by agency appointed/ authorised

by SMC,if required. All expenses incurred for third party inspection shall be borne by SMC.

The manufacturer's guarantee for all bought out items shall be made available to SMC and shall

be valid at least for the entire defect liability period. If manufacturer's guarantee is not so

available to the SMC, the contractor himself shall guarantee the items supplied for the entire

defect liability period. However, in case the manufacturer's guarantee period is in excess of the

defect liability period, such guarantees for such excess period shall be passed on by the contractor

Any material and/ or equipment and/ or accessories which shall prove defective or which shall

fail to meet the desired design guarantee or performance guarantee during the defects liability

period, the contractor shall replace/ rectified at his own cost that material and/ or equipment

and/ or accessories with another of make approved by SMC. Manufacturer's/ contractor's

guarantee for such replaced equipment shall also be made available to SMC and should be kept

valid at least for one year from the date of last replacement

The contractor shall guarantee the satisfactory performance of the SPV based power plant for a

period of 12 months from the date of completion of stabilization period of 30 days. Any

damage or defect, that may arise after or remain undiscovered at the time of issue of

commissioning certificate, same shall be rectified or replaced by the contractor at his own

expenses as deemed necessary by the engineer-in- charge. This guarantee shall be applicable for

the quality of works executed as well as for the equipment/fittings supplied by the contractor.

4.24 STATUTORY APPROVAL FOR WORKS

1. All statutory approvals for the works (from power utility/ Electrical Inspector or any other

approval required as per applicable law, rules thereof shall be obtained by the Bidder. The

statutory fees applicable till warranty period shall be included in the offered price.

2. The Inspection and acceptance of the work as above shall not absolve the contractor from

any ofhis responsibility under this contract.

3. If any penalty/ levy becomes payable to the State Electricity Utility on account of low

power factor of the SPV based power plant, the same has to be borne by the contractor

4. All fee/ charges payable to any statutory authority on account of maintenance of

photovoltaic based power plant shall be borne by the contractor during the warranty

period of the contract.

5. The contractor shall be responsible for interconnection of photovoltaic based power plant

with the grid, so as to export power from photovoltaic based power plant. The date of

commissioning will not be considered prior to inter connection of photovoltaic based

power plant with the grid. Therefore, the contractor should make all efforts for installation

of metering equipment, etc., and carry out the inter connection prior to the final

commissioning of the photovoltaic based power plant.

Executive Engineer

Light & Energy Efficiency Cell,

Surat Municipal Corporation.

Seal & signature of tenderer: -

SITC OF 79 KWP GRID CONNECTED ROOFTOP SOLAR PHOTOVOLTAIC POWER PLANTS AT VARIOUS SITES

The Scope of Work covered under this specification shall be but not limited to the followings: -

To offer for 79 kWp Grid Connected Rooftop SPV based Power Plants.

6.1 DESIGN, MANUFACTURING & TESTING

Design, engineering, manufacture, testing at works and supply at sites of suitable Poly Crystalline Silicon

Solar Cell and Monoperc Module in the total capacity of 79 kWp rating complete with accessories asmay

be required for erection, commissioning and successful continuous operation of 79 kWp capacity SPV

based Power Plants with the DISCOM’s grid. The SPV based Power Plants shall be equipped with current

limiting devices and capacitors so as to maintain power factor as required by the DISCOM’s Grid. KVARH

drawal should be limited to 5% to total net energy exported in the DISCOM’s grid. However, all KVARH

charges shall be borne by the contractor.

Design & manufacture of Module mounting structure for SPV module(s) along with design of Module

mounting structure foundation, erection, testing & commissioning of all the SPV module(s).

Design, manufacturing, testing at works, transportation, supply, erection, testing at sites and

commissioning of SPV based Power Plants’ Internal electrical system.

Grid interfacing, including transformer, panels, kiosks, protection equipment, metering equipment, LT

lines for the evacuation point of the SPV based Power Plant.

Energy meter(s) for the export of power to the Local grid substation and recording import of the power

from the grid will be installed by the supplier.

Design and construction of control room adequate for housing power and control panels, CMS etc. (if

required) VAR drawal compensation system, if required.

Laying of appropriate evacuation system (through proper conduits, cable tray as applicable best

practises) for inter connection with the Local grid etc.

6.2 SAFETY EQUIPMENTS/ CHARTS, MISC. ITEMS ETC. PROVIDED AT SITES

Rubber mats of appropriate size, electrical shock treatment chart, fire extinguisher, fire buckets, danger

notice board/ stickers etc. confirming relevant IS shall be provided at sites.

Suitable arrangement of ladder of sufficient strength and made of MS material with hot-dip galvanized

shall be provided at site(s)

It is contractor’s responsibility to observe & implement safety rules & practices as per prevailing acts.

SMC will not be responsible for any kind of accident/ damage done person(s) or property(ies) during the

entire contract period. No compensation of any kind shall be given to contractor on breaching of any kind

of safe working practice during the contract period.

6.3 STATUTORY APPROVALS

Obtaining statutory approvals/ clearances from Government departments but not limited to the following:

 Pollution Control Board Clearance, if required

 Gujarat Energy Development Agency

 State Power utilities viz. DISCOMS

 Chief Electrical Inspector (CEI)

 Any other concerned authority

6.4 MANPOWER & UTILITIES

Deployment of manpower, required consumables, testing equipments during erection till commissioning,

arrangement of power & water as required for this contract shall be arranged by the bidder.

i. Submission of following documents drawings data design and engineering information to SMC for

review and approval in four copies.

ii. Detailed technical specification.

iii. Design criteria.

iv. General arrangement

v. Schematic diagram for entire evacuation system up to interfacing with LT/ HT distribution at site

vi. GA drawings for all types of structures, PCU & Interfacing, metering with LT/ HT distribution

panels at site.

vii. Quality assurance plans.

viii. Test report (for type, acceptance, and routine tests) for major items.

ix. Two sets of all the drawings shall be fully corrected to agree with the actual "as built" site

conditions and submitted to SMC after commissioning of the project for record purpose. One

digitized soft copy of as built drawings shall also be submitted.

x. The contractor shall forward to SMC

xi. Schedule for various activities in the form of Activity Chart within a week from the date of Award

xii. Fortnight site work progress report during the installation period

xiii. Quarterly maintenance reports after commissioning of the project to SMC.

i. To maintain at the facility accurate and up-to-date maintenance details logs, records and

quarterly reports regarding the maintenance of facility.

ii. To perform or contract for and oversee the performance of periodic overhauls or maintenance

required for the facility in accordance with the recommendations of the original equipment

iii. To maintain and keep all control room, tool room, stores room, equipment, etc. in workable

iv. To discharge obligations relating to retirement/ Superannuating benefits to employees or any

other benefit accruing to them in the nature of compensation, profit in lieu/ in addition to salary,

etc. for the period of service with the contractor. To hand over the system to maintain an

inventory of spare parts, tools, equipment, consumables and supplies for the facility’s operation

along-with required inventory to maintain the facility for two year on the basis of average

requirement at the time of completion of maintenance period.

v. One year free Maintenance during warranty period including spares and consumables, wear and

tear, overhauling and replacement including supply of spares of damaged equipments and other

parts of SPV based Power Plant with no extra cost on SMC.

vi. Once the work is being succesfully completed system will be handed over to owner of the

6.7 STRING MONITORING UNITAND ANCILLARIES

The contractor shall provide String to string values of current, voltage and power for each 2 minutes

interval along with remote monitoring unit for 28 proposed solar power plant locations mentioned in Part

A of Section I of this document. If the data is not captured at inverter level, the bidder is required to

provide additional monitoring units and consider the price within the final bid.

The bidder is highly recommended to use tier 1 inverters, which already provide these levels of data.

In case, String Monitoring Unit (SMU) is mounted on the Module Mounting structures, bidder to take into

consideration the load of SMU during design of MMS. Further suitable supporting members for mounting

the SMU on the MMS shall also be in the scope of the bidder. Separate structure for the mounting of SMU

can also be proposed. Bidder must submit the all the quality test documents and test certificates

complying with the requirement of the structure .

SMU shall be equipped (but not limited to) with the following:

a) DC Disconnector to disconnect the PV strings from the Inverter for maintenance purpose. DC

MCB (one for each string) to prevent the reverse current flow.

b) Surge Protection Devices for protection against surge currents and voltages.

c) Current and Voltage measurement shall be shunt based sensors.

d) Other associated items like cable glands, lugs and items required for the protection and

completeness of the system.

e) Suitable communication link/ media /Interface to communicate the data.

f) The following parameters shall be available at user interface for monitoring the health of the

each PV string:

 String(s)Current o Voltage of SMU

 Total current of SMU

 Total Power of SMU

 Status of Disconnector Switches

 Invertor level data

Executive Engineer,

Light &Energy Efficiency Cell,

SuratMunicipal Corporation.

Seal & signature of tenderer: -

TECHNICAL SPECIFICATION

The Grid Connect Solar Power Generating System consists of mainly three components viz. the SPV (SPV)

array, module mounting structure and the power conditioning unit (PCU)/ inverter. The SPV array

converts the solar energy into DC electrical energy. The module mounting structure holds the modules in

required position and the DC electrical energy is converted to AC power by the PCU, which is connected

to the power grid. The AC power output of the inverter is fed to the AC distribution board through

metering panel and isolation panel. The 415 V AC output-3Ø of the system can be utilized or as an option

it could be stepped up to the required voltage level and after synchronizing with the grid, can be

exported to the grid.

1 Location / Site Details 1) GURUKUL VIDYAPITH, V T CHOKSI KANYA VIDYALAYA

for the SPV Power 2) INDIAN DIAMOND INSTITUTE, KATARGAM SURAT

I Address of Site 1) GURUKUL VIDYAPITH, V T CHOKSI KANYA VIDYALAYA, SUMUL DAIRY

ROAD, KATARGAM, SURAT.

2) INDIAN DIAMOND INSTITUTE, SUMUL DAIRY ROAD, KATARGAM,

ii Available Roof-space As applicable

iii Ambient Temp. Site specific

iv Lat. / Long. Site specific

V Elevation Site specific

vi Tilt Angle Suggested as per the Latitude, however best fit as per the rooforientation.

vii Feeding Point At the nearest sub-station on LT-side (415V), and HT side (11kV) in-case of

Wheeling as per the List of Sites, within thepremises as Net/Gross-Metering

basis (feed-in-tariff system)

NOTE:-Sr. no. ii above, BIDDER MUST VISIT THE SITE BEFORE QUOTING THE RATES

OTHERWISE IT WILL BE ASSUMED THAT THE PARTY HAS ALREADY VISITED THE SITE BEFORE

QUOTING THE TENDER, AN UNDERTAKING TO BE FURNISHED ACCORDINGLY

A. BILL OF MATERIALS AND QUANTITIES

S.No Item Description Preferred Manufacturer (with

Solar PV System

1 Mono PERC C-Si High efficiency, - Tier-1 and ALMM listed by MNRE

Modules minimum 570W (Reputable brands like Adani solar,

Goldi, Tata or Waaree)

2 Inverter with Wifi Low Voltage (48V DC architecture) Deye or similar

based data logger

Pylontech Low Voltage BMS CAN

3phase output from inverter (with AC

output paralleling support)

1) for Gurukul Vidyapith 12kW

2) for Indian Diamond Inst. 70kW

Support for input as Solar

1) for Gurukul Vidyapith 15 kW

2) for Indian Diamond Inst. 100 kW

Mounting & Cabling

3 Bus Bars & Automatic - Reputable brands like Schneider

Transfer Switches (ATS) Electric, ABB, Siemens

4 Mounting System Reputed make- Tier-1 quality - (Hilti, S-5!, EcoFast or similar)

adhering to MNRE standards

Aluminum or Stainless Steel,

certified for wind & snow loads

5 DC Cable As per IEC 62930, or relevant - Leoni, Lapp or other reputed

standard sized brands

appropriately for current (e.g.,

1x500mm2 for 100kW). All

cables should conform to the

latest edition of IEC/equivalent

BIS Standards along with IEC

60227/IS 694. All the cables

should come with requirements

6 MC4 Connectors IP67 rated - Stäubli, Amphenol Solar, Weipu or

other reputable brands

7 AC Cable As per IEC XLPE, FRLS - Polycab, Havells, Seichem, RR

AR protections Standards, sized Kabel or other reputed brands

based on distance and current

rating. All cables should conform

to the latest edition of

IEC/equivalent BIS Standards

along with IEC 60227/IS 694. All

the cables should come with

requirements of cable tray.

8 Control Cable As per standards - Belden, Belden Hirschmann or

other reputable brands

9 Earthing & Lightning As per standards

10 Pre-fabricated For ease of installation

Enclosure (Optional)

11 Internet connectivity The internet connectivity for

and cloud storage integration of parameters

into the dashboard.

12 Miscellaneous lighting system, auxiliary supply, - Reputable brands

signage, cable management

materials (lugs, ties, trays, ladder

Technical specifications

1.1 Solar PV Module Specifications

Feature Specification

Standards Compliance IEC 61215, IEC

PID Resistance Compliant

Environmental Resistance Salt, mist, ammonia

Minimum Power per Module 570 watts

Minimum Fill Factor 75%

Module Output Tolerance Within single string: +/- 2%

Overall: +/- 3-5% from average rating

Encapsulation & Sealing Suitable to protect silicon cells

Ingress Protection (Module) IP65 minimum

Terminal Block Material Nylon

Module Marking Name, make, model, serial number, polarity, OCV, operating

voltage, max system voltage, operating current, SCC, date &

place of manufacturing, weight, any other important information

Photo/Electrical Conversion Minimum 16%

Front Glass Low iron tempered glass, minimum 91% transmittance

Back Sheet Tough multi-layered polymer, IP66 protection

Junction Box Ingress IP66

Service Life 25 years+

Power Loss Maximum 10% at 10 years, 20% at 25 years

Operating Conditions Up to 100% relative humidity, -10°C to +85°C temperature

Module Efficiency ≥ 19.5% for Mono-crystalline

Rated power at STC No negative tolerance is allowed

Temperature co-efficient of Not less than -0.40%/°C for Mono-crystalline

Maximum system voltage 1500 V

Application Class as per Class II

Standard Description

IS 14286: Part 1: 2019 Terrestrial Photovoltaic (PV) Modules - Design

Qualification and Type Approval, Part 1:

Test Requirements (Second Revision)

IS 14286: Part 1: Sec 1: 2019 Terrestrial Photovoltaic (PV) Modules - Design Qualification

and Type Approval, Part 1: Test

Requirements, Section 1: Special requirements for testing

of crystalline silicon

photovoltaic (PV) modules (Second Revision)

IS 14286: Part 1: Sec 2: 2019 Terrestrial photovoltaic (PV) modules - Design Qualification

and Type Approval, Part 1: Test Requirements, Section 2:

Special requirements for testing of thin - film Cadmium

Telluride (CdTe) based photovoltaic (PV) modules (Second

IS/IEC 61730-1: 2016 Photovoltaic (PV) Module Safety Qualification, Part 1:

Requirements for Construction (First Revision)

COMPONENT SPECIFICATIONS

a. Module Glass:

i. Glass/Polymer Modules: The PV Modules glass panel shall have transmittance of above

90%. The minimum thickness of glass shall be 3.2 mm.

ii. Glass/Glass Modules: Glass shall have minimum 2 mm thickness on each side. It shall be

laminated using a laminator with a symmetrical structure, i.e., heating plate on both sides.

Glass shall have transmittance above 90%.

b. For Crystalline Silicon Glass/Polymer PV Modules, the back sheet used in the PV modules shall be of

three-layered structure durable for humid – hot conditions with properties of moisture barrier,

elongation retention and UV resistance.

c. The encapsulant used for the PV modules should be UV resistant and PID resistant in nature. No

yellowing of the encapsulant with prolonged exposure shall occur.

d. The sealant used for edge sealing of PV modules shall have excellent moisture ingress protection

with good electrical insulation (Break down voltage ≥ 15 kV/mm) and with good adhesion strength.

Edge tapes for sealing are not allowed.

e. Framed Modules: The module frame shall be made of anodized Aluminium. It shall have provision for

earthing to connect it to the earthing grid. The anodization thickness shall be 15 micron (12 micron

in case of 6005 Grade Aluminium).

f. Frameless Modules: In case the offered module is frameless, the module shall be suitable for

installation with retaining clamps. Alternatively, back rail may be provided for installation of

g. The material used for junction box shall be UV resistant to avoid degradation during module life. The

degree of protection of the junction box shall be at least IP 67. Minimum three number of bypass

diodes and two number of IS 16781 / IEC 62852 certified connectors with appropriate length of IS

17293 / IEC 62930 certified copper cable shall be provided.

h. Each PV Module shall be provided a bar code which is embedded inside the module lamination and

must be able to withstand harsh environmental conditions. Bar code scanner and database of all the

modules containing the following information shall also be provided.

i. Name of the Manufacturer of PV Module

ii. Name of the Manufacturer of Solar cells

iii. Type of cell: Mono-crystalline

iv. Month and year of the manufacture (separately for solar cells and module)

v. Country of origin (separately for solar cells and module)

vi. I-V curve for the module

vii. Peak Wattage, Im, Vm and FF for the module

viii. Unique Serial No. and Model No. of the module.

ix. Date and year of obtaining IEC PV module qualification certificate.

x. Name of the test lab issuing IEC certificate.

xi. Other relevant information on traceability of solar cells and modules as per ISO 9000 series.

Bidders are to provide the Solar Cell Manufacturer’s name as disclosed by the module manufacturer.

In case the module manufacturer has not provided such information, an undertaking in this regard is

to be submitted by the bidder.

Additional Requirements

Reports from leading testing institutions (TUV, UL, etc.) required for hotspot-free, PID compliance, and

environmental resistance.

SPV modules with similar output and +/- 2% tolerance should not be used in the same string to avoid

mismatch losses.

Installation considerations including waterproofing, maintenance access, scaffolding, lightning

protection, earthing, and cable management.

Dust, vermin, and waterproof array junction box (IP66) made of FRP or ABS plastic with suitable cable

Contractor authorization from approved panel manufacturer required.

7.2 PV MODULE (S)

1. Each solar PV plant array capacity should not be less than the capacity of the same SPV Plant

capacity and total aggregate SPV array capacity should not be less than the respective peak

capacity of sites as mentioned above, on max. radiation day and should comprise of solar

Monoperc 570Wp is minimum. The Photovoltaic modules must be tested & approved by one of

the IEC authorized test centres, Test Certificates can be from any of the NABL / BIS accredited

testing / calibration laboratories the module type must be qualified as per IEC 61215 (Second

Edition). In-addition, PV modules must qualify to IEC 61730 Part I to II for safety qualification

testing, IEC 61701-Salt Mist Corrosion Testing of Photovoltaic (PV) Modules, IEC 62716-

Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing, IEC 62804 (Technical

Specifications)-Photovoltaic (PV) modules - Test methods for the detection of potential-induced

degradation, and IEC 62759-1-Photovoltaic (PV) modules – Transportation testing, Part 1:

Transportation and shipping of module package units. SPV module Poly crystalline modules and

Monoperc conversion efficiency should not be less than 18.0% & 20% % respectively under STC.

The SPV Modules to be supplied should be tested from MNRE.

2. The PV module used in Grid Connected Solar Power system should have the latest addition of

following BIS-PV Module qualification test or, equivalent IEC Standards: -

3. The power output of the module (s) under STC should be as given in section scope of work.

Modules of minimum 570 Watts output each or above output should be used. Photo/ electrical

conversion efficiency of SPV module shall be greater than 18% under STC.

4. Wherever required in this tender document, Bifacial solar PV modules of capacity not

less than 570 Watts should be used with efficiency greater than 19% under STC.

Glass type of 2.5mm Low Iron and Tempered glass with ARC coating.

5. All materials used shall have a proven history of reliable and stable operation in external

applications. It shall perform satisfactorily in relative humidity up to 100% with temperatures

between 0° C and +85° C and with stand gust up to 200 km/h from back side of the panel. The

terminal box on the module should have a provision for opening for replacing the cable, if

6. Aluminium extruded frame structures with adequate strength and in accordance with relevant

BIS standards can also be used with proof that the design of the structure can withstand the

wind speed of 200 km per hour as per BIS Standards.

7. A strip containing the following details should be laminated inside the module so as to be clearly

visible from the front side.

Note: Preferred Solar PV modules Monoperc of minimum 575 Watts with minimum 18% and

20% efficiency ; Bifacial Solar PV modules of not less than 575 Watts and with minimum

19% efficiency to be used.

7.3 IDENTIFICATION AND TRACEBILITY

Each PV module used in any solar power project must use a RF Identification Tag (RFID), which must

contain the following Information:

a. Name of the Supplier or distinctive Logo

b. Model or Type No.

d. Year of make.

i. Name of the manufacturer of PV Module

ii. Name of the manufacturer of solar cells

iii. Month and year of the manufacturer (separately for solar cells and modules.

iv. Country of Origin (separately for solar cells and modules

v. I-V Curve for the module

vi. Peak wattage, Im, Vm and FF for the module

vii. Unique Serial No and Model No of the Module

viii. Date and year of obtaining IEC PV module qualification certificate.

ix. Name of the test lab issuing IEC certificate

The rated output power of any supplied module shall not vary more than 3-5% from the average power

rating of all modules.

The module frame is made of corrosion resistant materials, which is electrolytically compatible with the

structural material used for mounting the module.

Protective devices against surges at the PV module shall be provided, if required. Low voltage drop

bypass and / or blocking diode(s) may also be provided, if required.

Module Junction box (weather resistant) shall be designed for long life out door operation in harsh

A minimum warranty of 25 (Twenty) years shall be given with degradation of power generated not

exceeding 10% (Ten) over the entire period of 10 (Ten) years.

The module shall have warranty of 25 years with degradation of power generated not exceeding 20% of

the minimum rated power over the 25 years period and not more than 10% after 10 years period. The

Bidder will have to furnish a CORPORATE GURANTEE on a required stamp paper for the same.

The solar modules shall have suitable encapsulation and sealing arrangements to protect the silicon cells

from the environment. The arrangement and the material of encapsulation shall be compatible with the

thermal expansion properties of the Silicon cells and the module framing arrangement/material. The

encapsulation arrangement shall ensure complete moisture proofing for the entire life of the solar

Each module shall have low iron tempered glass front for strength and superior light transmission. It shall

also have tough multi layered polymer back sheet for environment protection against moisture and

provide high voltage electrical insulation.

Data sheet of the offered module along with their IEC certificate and third party test results must be

submitted along with the offer giving details of peak power, peak current, short circuit current, fill factor,

open circuit voltage, peak power voltage etc.

Orientation and Tilt of PV Module(s): -

Modules alignment and tilt angle shall be calculated to provide the maximum annual energy output. This

shall be decided based on the location of array installation.

SLANTED ROOF MOUNTED FIXED TYPE PV PANEL STRUCTURES

The supplier shall specify installation details of the PV modules and the support structures with

appropriate diagrams and drawings. Such details shall include, but not limited to the following:

 Array tilt angle to the horizontal, with permitted tolerance;

 Details with drawings for fixing the modules;

 Details with drawings of fixing the junction/terminal boxes;

 Interconnection details inside the junction/terminal boxes;

 Structure installation details and drawings;

 Electrical grounding (earthling);

 Inter-panel/Inter-row distances with allowed tolerances; and

 Safety precautions to be taken.

The array structure shall support SPV modules at a given orientation to absorb and transfer the

mechanical loads to the roof of porta cabin properly. The portion of array structure if any lying within the

column shall be of aluminium extruded section of superior quality. All nuts and bolts shall be of very good

quality stainless steel. Detailed design and Drawing of the module mounting structures shall have to be

submitted to SMC for acceptance before execution of work. Self drilling fasteners with SS and rubber

washers should be provided to fix SPV panels. Silicon sealant around the fasteners should also be

provided. Strict care should be taken during execution to avoid any damage to the roof surface of the

porta cabins and to ensure no leakage should occur.

i. Structures shall be supplied complete with all members to be compatible for allowing easy

installation at the rooftop site.

ii. The Structure shall be made out of Aluminium member as per design to be submitted by firm.

The structures shall be designed to allow easy replacement of any module.

iii. Each structure should have angle of inclination as per the site conditions to take maximum

iv. Each panel frame structure be so fabricated as to be fixed on the rooftop column/wall

structures. The structure should be capable of withstanding a wind load of 200 KM/hr after

installation. The certificate about structure capable to withstand 200 KM per Hour wind speed

should be provided from Chartered Structural Engineer on his letter pad with his registration No.

v. The structures shall be designed for simple mechanical and electrical installation. There shall

be no requirement of welding or complex machinery at the installation site. If prior civil work or

support platform is absolutely essential to install the structures, the supplier shall clearly and

unambiguously communicate such requirements along with their specifications in the bid.

Detailed engineering drawings and instructions for such prior civil work shall be carried out prior

to the supply of Goods. All self drilling fasteners, nuts and bolts shall be of very good quality

stainless steel.

vi. No damage in any way should be caused to the porta cabins slanting rooftops while

installation of SPV Power Plant. If any damage done it will wholly be the responsibility of the

bidder and cost shall be recovered from the bidder.

7.4 EARTHING AND SURGE PROTECTIONS: -

i. The array structure of the PV modules shall be grounded properly using adequate numbers of

earthing pits. All metal casing/ shielding of the plant shall be thoroughly grounded to ensure

safety of the power plant. All the power conditioning unit and electricity metering unit having any

exposed metal part must be grounded.

ii. Two separate earthings must be provided for safer & reliable operations.

iii. The SPV power plant shall be provided with lightning & over voltage protection. The source of

over voltage can be lightning, atmosphere disturbance etc.

Earthing and lightning protection:

a) The array structure of the PV yard shall be grounded properly using adequate number of

earthing kits. All metal casing/ shielding of the plant shall be thoroughly grounded to ensure

safety of the power plant.

b) The SPV Power Plant shall be provided with lightning & over voltage protection. The main

aim in this protection shall be to reduce the over voltage to a tolerable value before it reaches

the PV or other sub system components. The source of over voltage can be lightning,

atmosphere disturbances etc.

c) Metal oxide variators shall be provided inside the Array Junction Boxes. In addition suitable

MOV’s also shall be provided in the Inverter to protect the inverter from over voltage.

7.5 MECHANICAL COMPONENTS:

Metallic frame structure of galvanized steel with stands to be fixed on the roof of the building to hold the

SPV module (s) one foot above roof level. The inclination angle should be best suitable to get the

maximum output. All hardware, nuts, bolts should be cadmium passivated/ plated.

7.6 MODULE MOUNTING STRUCTURE:

a) The array structure shall be made of hot dip galvanized MS box pipe of size not less than 80 mm x

mm x 2 mm size. The minimum thickness of galvanization shall be at least 80 (Eighty) microns. All

nuts & bolts shall be made of very good quality ISI grade stainless steel. The minimum clearance of

the lowest part of the module structure and the developed ground level shall not be less than

mm or as per site situation(s).

b) Leg assembly of module mounting structure made of different diameter galvanized tubes may be

accepted. The work should be completed with supply, fitting fixing of clamps, saddles, nut & bolts

etc. While quoting the rate, the bidder may mention the design & type of structure offered. All nuts &

bolts shall be made of very good quality stainless steel.

c) The structure shall be designed to allow easy replacement of any module and shall be in line with site

requirements. The structure shall be designed for simple mechanical and electrical installation. It

shall support SPV modules at a given orientation, absorb and transfer the mechanical loads to the

ground properly. There shall be no requirement of welding or complex machinery at site.

d) The array structure shall be so designed that it will occupy minimum space without sacrificing the

output from SPV panels at the same time it will withstand wind speed up to maximum 200 km/h.

e) The supplier/ manufacturer shall specify installation details of the PV modules and the support

structures with appropriate diagrams and drawings.

f) PCC ARRAY FOUNDATION BASE: The legs of the structures made with GI angles will be fixed and

grouted in the PCC foundation columns made with 1:2:4 cement concrete. The minimum clearance of

the lowest part of any module structure shall not be less 500 mm from ground level. While making

foundation design, due consideration shall be given to weight of module assembly, maximum wind

speed of 200 km/h and seismic factors for the site.

g) After taking in to consideration all aspects of the site, roof top strength etc., the bidder shall quote

for civil works. The foundation design of module structure design shall be submitted to SMC for

approval. The work will have to be carried out as per designs approved by SMC.

7.7 JUNCTION BOXES

1. The junction boxes shall be dust, vermin and waterproof and made of FRP. The terminals shall be

connected to copper bus bar arrangement of proper sizes. The junction boxes shall have suitable

cable entry points fitted with cable glands of appropriate sizes for both incoming and outgoing

cables. Suitable markings shall be provided on the bus bar for easy identification and cable

ferrules shall be fitted at the cable termination points for identification. The junction boxes shall

have suitable arrangement for the following:

2. Combine groups of modules into independent charging sub-arrays that shall be wired to the PCU.

3. Provide a test point for each sub-group for quick fault location.

4. To provide group array isolation.

5. The rating of the JB’s shall be suitable with adequate safety factor to inter connect the Solar PV

7.8 DC DISTRIBUTION BOARD (DCDB):

Solar array side breaker shall be housed in enclosure. These can also be housed within the PCU to save

7.9 OTHER FEATURES:

The PV module (s) will be warranted for a minimum period of 25 years from the date of supply with

maximum 10% degradation in 10 years. Solar PV power plant will be warranted for a period of ten years

from the date of supply.

An Operation, Instruction and Maintenance Manual in English and Gujarati should be provided with the

The following minimum details must be provided in the Manual:

a) About Photovoltaic

b) About solar PV system– its components and expected performance.

c) About PV module(s)

d) Clear instructions about mounting of PV module(s)

e) About electronics

f) DO’s and DONT’s

g) Clear instructions on regular maintenance and trouble shooting of solar power

i) Name and address of the person or service canter to be contacted in case of

j) failure or complaint.

The details of the Power Conditioning Unit are as given below:

Inverter of the suitable capacity per location has to be used.

The inverter must comply with the following standards: -

a) The power conditioning units (in multiple string inverters) totalling should not be less than

kVA should be provided to convert DC power produced by SPV modules, in to AC power. The

power conditioning unit should have multiple MPPT controls for multiple strings. The Individual

Inverter should not be less than1kVA and not be greater than 50kVA (3-phase). A multi-function

power conditioning system combining the functionality of a grid interactive solar inverter with a

highly efficient conversion unit having following Technical Specification:

b) IEC 62109-1, IEC 62109-2: Safety of power converters for use in photovoltaic power systems -

Part 1: General requirements, and Safety of power converters for use in photovoltaic power

systems - Part 2: Particular requirements for inverters. Safety compliance (Protection degree IP

65 for outdoor mounting, IP 54 for indoor mounting)

c) IEC/IS 61683: Photovoltaic Systems – Power conditioners: Procedure for Measuring Efficiency

(10%, 25%, 50%, 75% & 90-100% Loading Conditions)

d) BS EN 52830: Overall efficiency of grid-connected photovoltaic inverters: This European Standard

provides a procedure for the measurement of the accuracy of the maximum power point tracking

(MPPT) of inverters, which are used in grid-connected photovoltaic systems. In that case the

inverter energizes a low voltage grid of stable AC voltage and constant frequency. Both the static

and dynamic MPPT efficiency is considered.

e) IEC 62116 or, IEEE 1547: Utility-interconnected Photovoltaic Inverters - Test Procedure of

Islanding Prevention Measures

f) In-addition, “IEC 61727:2004 Photovoltaic (PV) systems - Characteristics of the utility interface”

is being added, along-with “Technical Standards for Connectivity of the Distributed Generation

Resources” as published by Central Electricity Authority (CEA), Ministry of Power, Govt. of India.

g) IEC 60068-2 (1, 2, 14, 30 & 64): Environmental Testing of PV System – Power Conditioners and

h) IEC 60068-2 (1, 2, 14, 30 & 64): Environmental Testing of PV System – Power Conditioners and

i) IEC 60068-2-1:Environmental testing - Part 2-1: Tests - Test A: Cold

j) IEC 60068-2-2:Environmental testing - Part 2-2: Tests - Test B: Dry heat

k) IEC 60068-2-14:Environmental testing - Part 2-14: Tests - Test N: Change of temperature

l) IEC 60068-2-30:Environmental testing - Part 2-30: Tests - Test Db: Damp heat, cyclic (12

h + 12 h cycle)

m) IEC 60068-2-64:Environmental testing - Part 2-64: Tests - Test Fh: Vibration, broadband

random and guidance

n) IEC 61000: Part 2 (Environment), Part 3 (Limits) & Part 6 (Generic standards):

Electromagnetic Interference (EMI), and Electromagnetic Compatibility (EMC) testing of PV

Inverters (as applicable)

7.10 THE DETAILS OF THE POWER CONDITIONING UNIT ARE AS GIVENBELOW: -

PCU Rating (NOMINAL) 415 V AC Grid- tie Interactive Output

The power conditioner unit shall convert DC produced by SPV

array and adjust the voltage & frequency levels to suit the Grid

The capacity of the PCU per location is as given in the section

‘scope of work’

Grid Supervision All three phases shall be supervised with respect to rise/ fall in

programmable threshold values of frequency & the power section

of the plant. The plant shall get disconnected/ connected from the

grid in case of a grid fault/ after normal grid conditions have

resumed. The grid supervision must comply with VDEW or other

relevant/ equivalent regulations

Type & Technology IGBT based. Utilize a circuit topology and components suitable for

meeting the specifications.

Type Self- commuted, current regulated, high frequency IGBT based

with Trench Gate Structure

Output voltage 3 phase, 400V AC (+12.5 %, - 20 % V AC)

Frequency 50 Hz ±1 Hz

Continuous rating Not less than system capacity individually

DC input Operating range 200 V to 1000V nominal

Total Harmonic Distortion less than 3 %

Operating temperature Range 0 to 55 deg C

Housing cabinet PCU to be housed in suitable cabinet with minimum IP65 standard

Inverter efficiency >95 % at full load.

Power Control MPPT

Output Voltage Range on AC Side 415 +10%, –15% V AC

A dedicated isolation transformer housed in the PCU enclosure

shall be supplied to match the PCU output voltage to the utility

grid voltage. PCU/ Solar Inverter voltage range should

be reconfigured as per site requirements.

Output Frequency Range 50 +1.5 Hz, –3.5 Hz

DC System Voltage The electrical safety of the array installation is of the utmost

importance. Array electrical configuration shall be in such way,

that, the MPPT shall operate with maximum efficiency, between

the, low and high temperature of the site.

Maximal Current Ripple 5% PP

Power Factor 0.95 inductive to 0.95 capacitive

Ambient Temperature Range 5° to 55° C

Housing Cabinet 1. PCU shall be housed in suitable switch cabinet, with min IP

degree of Ingress Protection.

2. Weatherproof, rodents & insect proof

3. Components and circuit boards mounted inside the enclosures

clearly identified with appropriate permanent designations,

which shall also serve to identify the items on the supplied

4. All doors, covers, panels and cable exists shall be gasketed or

otherwise designed to limit the entry of dust and moisture. All

doors shall be equipped with locks. All openings shall be

provided with grills or screens with openings no larger than

0.95cm (about 3x8 inch).

Electrical safety Protection The PCU shall include appropriate self-protective devices/

General Diagnostic feature to protect itself and the PV array from damage

in the event of PCU component failure or from parameters beyond

the PCU’s safe operating range due to internal or external causes.

The self-protective features shall not allow signals from the PCU

front panel to cause the PCU to be operated in a manner that

may be unsafe or damaging. Faults due to malfunctioning within

the PCU, including commutation failure, shall be cleared by the

PCU protective devices and not by the existing site utility grid

service circuit breaker.

Over/ Under Voltage 1. Mains (Grid) over-under voltage and frequency protection.

2. Over voltage protection against atmospheric lightning.

3. Protection against voltage fluctuations in the grid itself and

internal faults in the power conditioner, operational errors

and switching transients.

Fool Proof Protection Against ISLANDING.

MOV type surge arrestors on AC and DC terminals for over voltage

protection from lightning-induced surges.

Accidental Open Circuit Full protection against accidental open circuit and reverse polarity

Internal faults Inbuilt protection for internal faults including excess temperature,

commutation failure, overload and cooling fan failure is obligatory.

Galvanic Isolation Galvanic isolation is provided to avoid any DC component being

injected into the grid and the potential for AC components

appearing in the array.

Earth Fault Supervision An integrated earth fault detection device is provided to detect

eventual earth fault on DC side and shall send message to the

supervisory system.

Disconnection and Islanding Disconnection of the PV generator in the event of loss of the main

grid supply is achieved by in built protection within the power

conditioner. This may be achieved through rate of change of

current, phase angle, unbalanced voltages, or reactive load

Operation outside the limits of power quality as described in

technical data sheet shall cause the power conditioner to

Disconnect the grid.

1. Additional parameters requiring automatic

disconnection are: -

2. Neutral voltage displacement

3. Over current

4. Earth fault & Reverse power

In each of the above cases, tripping time shall be less than

seconds. Response time in case of grid failure due to switch off or

failure based shutdown should be well within 60 seconds.

Automatic reconnection after the PCU has facility to reconnect the Inverter automatically to the grid

Grid failure is restored following restoration of grid, subsequent to grid failure condition.

Array Tracking Included authentic tracking of the Solar array’s maximum power

operation voltage (MPPT).

Array Ground Fault Provided

Operator Interface LCD and key pad operator interface are provided.

Fault Conditions Automatic fault conditions reset for all the parameters like

voltage, frequency and/ or black-out.

Control Logic Failure Detection Via watch dog timers

Parameter Access All parameters accessible through an industry standard

communication link.

DC–AC Conversion Efficiency 93% output ranging from 20% to full load. Idling current at no

load shall not exceed 2% of the full load current.

DC Isolation Provided at the output by means of a suitable isolating

Parallel Operation with Grid Provided and capable of interrupting line to line currents and line

to ground faults currents.

Unbalanced Output Load PCU is able to withstand and unbalanced output load to the

Shut Down and Standby Mode Shut down/ standby mode with its contact open under the

following conditions before attempting an automatic restart after

an appropriate time delay; in sufficient solar power output.

a) Insufficient solar power input: When the power available

from the PV array is insufficient to supply the losses of the

PCU, the PCU shall go to a standby/shutdown mode.

The PCU control shall prevent excessive cycling during rightly shut

down or extended periods of insufficient solar radiation.

b) Utility-Grid over or under voltage: The PCU shall restart

after an over or under voltage shutdown when the utility grid

voltage has returned to within limits for a minimum of two

c) Utility-Grid over or under frequency: The PCU shall restart

after an over or under frequency shutdown when the utility grid

voltage has returned to the within limits for minimum of two

PCU Generated Harmonics Shall not exceed a total harmonic current distortion of 5%, a

single frequency current distortion of 3% and single frequency

current distortion of 1%, when the first through the fiftieth

integer harmonics of 50 Hz are considered.

Circuit Separation High voltage & power circuits separated from low voltage and

control circuits.

Special Features PCU must have a single phasing protection with auto islanding.

PCU must be totally isolated (except for minor grid detection

circuit) during non-production of energy.

PCU must have power factor correction.

PCU should have the KVAR import & export less than 5%

Internal Wiring Standard CU wiring, with flame resistant insulation

Cabling Practice a) Cables: PVC Cu cables as per relevant international Standards

b) Cable connections: suitable terminations

c) PVC channel with covers to house the cables

High Voltage Test PCU with stand high voltage test of 2,000 Vrms between either

the input or the output terminals and the cabinet (chassis).

EMI (Electromagnetic Interface) PCU shall not produce EMI which cause malfunctioning of

electronic & electrical instruments including communication

equipment which are located within the facility in which the PCU

Display on Front Panel and a) instantaneous PCU ac power output and the DC voltage current

Indicators and power input

b) Accuracy of display: 3% of full scale factor or better

c) Display visible from outside the PCU enclosure.

d) Operational status of the PCU, alarms, trouble indicators and

AC and DC disconnect switch positions shall also be

Communicated by appropriate messages or indicator lights on

the front cover of the PCU enclosure.

Emergency OFF Emergency OFF button is located at an appropriate position on

Grounding PCU includes ground lugs for equipment and PV array groundings.

The DC circuit ground is a solid single point ground connection.

Exposed Surfaces Exposed surfaces of ferrous parts are thoroughly cleaned, primed,

and painted and suitably protected to survive a nominal 30 years

design life of the unit.

Factory Testing a) Tested to demonstrate operation of its control system and

the ability to be automatically synchronized and connected in

parallel with a utility service, prior to its shipment.

b) Operation of all controls, protective and instrumentation

circuits demonstrated by direct test if feasible or by simulation

operation conditions for all parameters that cannot be directly

c) Demonstration of utility service interface protection circuits

and functions, including calibration and functional trip tests of

faults and isolation protection equipment.

d) Operation of startup, disconnect and shutdown controls also

to be tested and demonstrated, stable operation of the PCU and

response to control signals shall also be tested and demonstrated.

e) Factory testing includes measurement of phase currents,

efficiencies, harmonic content and power factor. All tests shall be

performed 25, 50, 75 and 50% of the rated nominal power.

f) Factory test report: Should be supplied with the unit after all

tests. The FTR shall include detailed description of all parameters

tested qualified and warranted.

Operating Modes a) Night or sleep mode : where the Inverter is almost

completely turned off, with just the timer and control system still

in operation, losses < 2 W per 5 kW

b) Standby mode: where the control system continuously

Monitors the output of the solar generator until pre-set value

is exceeded (typically 10 W). Operational of MPP tracking

mode: the control system continuously adjust the voltage of

the generator to optimize the power available. The power

conditioner shall automatically re-enter standby mode input

power reduces below the standby mode threshold. Front

panel display providing the status of the PCU, including AC

power output & DC current voltage and power input, and unit

fault indication

Inverter/ Array Size Ratio The ratio of the Inverter continuous power rating and the array

peak power rating shall be between 80 to 90% or any other value

found suitable. This is because better overall annual yield can be

obtained by allowing the Inverter to operate for longer periods

closer to optimal efficiency. Inverter efficiency should exceed 90%

except when operating at less than 10% of maximum output.

MPPT Maximum power point tracker is integrated in the power

conditioner unit to maximize energy drawn from the array. The

MPPT shall be microprocessor based to minimize power losses.

The MPPT shall have provision (manual setting) for constant

voltage operation.

Metering a) PV array energy production: Meter to log the actual

amount of AC energy generated/ consumed by the PV system

shall have to be provided.

Note: Energy meters shall be installed by DISCOMS and charges

will be paid by SMC.

Data Logging All major parameters available on the digital bus and logging

facility for energy auditing through the internal microprocessor

and can be read on the digital front panel at any time the current

values, previous values for up to a month and the average values.

The following parameters shall be accessible via the operating

interface display:

AC voltage, AC output current, Output power, DC input voltage,

DC input current, Time active, Time disabled, Time Idle,

Temperatures (C), Converter status, Protective function limits (i.e

AC over voltage, AC under voltage, Over frequency, under

frequency, ground fault, PV Starting voltage, PV stopping voltage,

over voltage delay, under voltage delay over frequency, ground

fault delay, PV starting delay, PV stopping delay.

Remote Monitoring - A remote monitoring system shall be included with each

System photovoltaic system.

- Usually such monitoring systems are connected and

synchronized with the inverters.

- The monitoring system should transmit the following data in

real-time to a central server and store it:

 DC currents, voltages and power.

 AC currents, voltages and power.

 Irradiation, ambient temperature, module temperature

and wind speed.

- This data may be transmitted either using the available LAN or

GSM/ GPRS, or any other mode of connectivity available at the

- This data shall be accessible by SMC through a secure login

- The stored data should be represented through hourly, daily,

monthly, etc. graphs and easily downloadable in .csv or .xls

Codes and Standards The quality of equipment supplied shall be controlled to meet the

guidelines for engineering design include in the standards and

codes listed in the relevant ISI and other standards, such as

(a) IEEE 928: Recommended criteria for terrestrial PV power

(b) IEEE 929 Recommended practice for utility interface of

residential and intermediate PV systems.

(c) IEEE 519 Guide for harmonic control and reactive

compensation of static power controllers.

(d) National Electrical NFPA 70-1990 (USA) or equipment

national standard.

(e) National Electrical Safety Code ANSI C2 (USA) or equipment

national standard.

Modules should be of MNRE approved make only.

INVERTER MUST HAVE SPP FEATURE WITH PROVISION OF DISCONNECTION OF ENTIRE

POWER INJECTION SYSTEM IN CASE OF FAILURE OF ANY PHASE FROM BOTH ENDS i.e.

POWER GENERATION & DISCOM’S GRID.

INVERTER MUST HAVE PROVISION/ FEATURE TO DISCONNECT POWER INJECTION SYSTEM

DURING NON- GENERATION PERIOD I.E. WHEN ENERGY INJECTION IS ZERO THEN POWER

INJECTION SYSTEM MUST BE ISOLATED SO THAT POWER COULDN’T BE DRAWN BY THE

POWER INJECTION SYSTEM/ TRANSFORMER(If any).

APPROPRIATE POWER CORRECTION FACILITY/ CAPACITORS SHOULD BE PROVIDED TO

LIMITS THE KVARH EXPORT/ IMPORT TO 5% OF TOTAL NET ENERGY INJECTION BY THE

SPV BASED POWER PLANT(S).

Since the PCU is to be used in solar photo voltaic energy system, it should have high operational

efficiency. The idling current at no load must not exceed 2 percent of the full-load current.

A suitable Surge Protection Device separately at output (A.C. side) shall be provided for SPV Power Plant.

The PCU shall include appropriate self-protective and self-diagnostic features to protect itself and the PV

array from damage in the event of PCU component failure or from parameters beyond the PCU’s safe

operating range due to internal or external causes. The self-protective features shall not allow signals

from the PCU front panel to cause the PCU to be operated in a manner which may be unsafe or

damaging. Faults due to malfunctioning within the PCU, including commutation failure, shall be cleared

by the PCU protective devices and not by the existing site utility grid service circuit breaker.

The PCU shall restart after an over or under frequency shutdown when the utility grid voltage has

returned to the within limits for minimum of two minutes.

The PCU generated harmonics measures at the point of connection to the utility services when operating

at the rated power shall not exceed a total harmonic current distortion of 3 percent, a single frequency

current distortion of 3 percent and single frequency voltage distortion of 1 percent, when the first

through the fiftieth integer harmonics of 50 Hz are considered.

The PCU Power factor at the point of utility service connection shall be 0.95 lagging or leading when

operating at above 25 percent of the rated output, but may be less than 0.95 lagging below 25 percent

of the rated output.

Electrical safety, earthing and protection:

A) Internal Faults: In built protection for internal faults including excess temperature,

commutation failure, overload and cooling fan failure (if fitted) is obligatory.

B) Over Voltage Protection: Over Voltage Protection against atmospheric lightning discharge to

the PV array is required. Protection is to be provided against voltage fluctuations in the grid itself

and internal faults in the power conditioner, operational errors and switching transients.

C) Earth fault supervision: An integrated earth fault device shall have to be provided to detect

eventual earth fault on DC side and shall send message to the supervisory system.

D) Cabling practice: Cable connections must be made using PVC Cu cables, as per BIS standards.

All cable connections must be made using suitable terminations for effective contact. The PVC Cu

cables must be run in GL trays with covers for protection.

E) Fast acting semiconductor type current limiting fuses at the main bus-bar to protect from the

grid short circuit contribution.

Operating Modes:

The following operating modes are to be made available:

Night or Sleep mode: Where the inverter is almost completely turned off, with just the timer and control

system still in operation, losses should not exceed 2 watts per 5 kilowatt.

In case of Grid Failure, the PCU should go in sleep mode/ turned off immediately.

Standby mode: Where the control system continuously monitors the output of the solar generator until

pre-set value is exceeded (typically 20 watts)

Operational or MPP tracking mode: The control system continuously adjust the voltage of the generator

to optimize the power available. The power conditioner must automatically re-enter stand-by mode when

input power reduces below the standby mode threshold. Front Panel display should provide the status of

the PCU, including AC Voltage, Current, Power output & DC Current, Voltage and Power input, pf and

fault Indication (if any)

Factory Testing:

A) Preparation of all controls, protective and instrumentation circuits shall be demonstrated by

direct test if feasible or by simulation operation conditions for all parameters that cannot be

directly tested.

B) Operation of startup, disconnect and shutdown controls shall also be tested and

demonstrated. Stable operation of the PCU and response to control signals shall also be tested

and demonstrated.

C) Factory testing shall include measurement of phase currents, efficiencies, harmonic content

and power factor.

D) A factory Test Report (FTR) shall be supplied along with the unit. The FTR shall include

detailed description of all parameters tested qualified and warranted.

7.11 MCCB, ISOLATOR & CABLES FOR GRID CONNECTION: -

a) 4 Pole, 480 V, 50 Hz AC MCCB, of suitable current & protection rating with spreader terminals,

extendable rotary handle, thermal & electro-magnetic protection along with appropriate quality &

size steel enclosure must be provided for grid connection.

- Array Junction Box with Surge Protection Device (SPD) & Fuses:

There should be a separate Array Junction Box with Metal Oxide Varistors (MOV) based

Surge Protection Device to be provided for each string inverter on D.C. Side. Further, on A.C.

Side, the Surge Protection Device should be provided in ACDB, besides the existing SPD

b) 1.1 kV grade, 4 Core, XLPE insulated, aluminium conductor armoured cables confirming IS:

(Part- I) of appropriate rating/ size shall be provided for interconnection of Inverter with MCCB

&DISCOM’s grid.

c) Cable termination shall be done using appropriate size lugs & cable glands.

7.12 CABLES & ACCESSORIES

All the cables which shall be supplied shall be conforming to relevant & shall be of 1.1 kV grade as per

requirement. The cables used in the system should be ISI marked anti rodent, XLPE insulated FRLS

unarmoured/ armoured copper conductor as per requirements.

The size of the cables between array interconnections, array to junction boxes, junction boxes to PCU

etc. shall be so selected to keep the voltage drop and losses to the minimum.

7.13 ENERGY METERING

Energy meters shall be provided by DISCOMS as per prevailing GERC’s tariff orders & regulations. The

cost of the energy metering and connectivity charges will be borne by SMC.

7.14 COMMON AC DISTRIBUTION PANEL BOARD (ACDPB)

a) Common AC Distribution Panel Board (DPB) shall control the AC power from inverter. AC Distribution

panel (ACDP) should consist of appropriate size of MCCB with appropriate breaking capacity as incomer

and suitable numbers of MCCB with appropriate size breaking capacity out going switches. The panel

should be provided 3 Phase copper bus bar of suitable capacity.

b) Common AC DPB shall have the arrangement for measuring all electrical quantities such as Voltage,

Current, Frequency, of different feeder line & energy supplied to the main or different feeder. Common

ACDPB shall have sheet iron enclosure of dust & vermin proof & shall have adequate cooling

arrangement. The bus-bars are to be made of copper of desired size. Design & Drawing is to be

submitted before manufacturer assembly on installation for obtaining necessary approval from SMC.

IS/IEC 60947 (Part 1, 2 & 3), General safety requirements for connectors, switches, circuit breakers

a) Low-voltage Switchgear and Control-gear, Part 1: General rules

b) Low-Voltage Switchgear and Control-gear, Part 2: Circuit Breakers

c) Low-voltage switchgear and Control-gear, Part 3: Switches,

disconnectors, switch-disconnectors and fuse-combination units

d) EN 52821: Connectors for photovoltaic systems – Safety requirements

IEC 60269-6 Low-voltage fuses - Part 6: Supplementary requirements for fuse-links

for the protection of solar photovoltaic energy systems

Surge Arrestors

IEC 61643-11:2011 Low-voltage surge protective devices - Part 11: Surge protective devices

/ IS 15086-5 (SPD) connected to low-voltage power systems - Requirements and test

Remarks: Type 1 & Type 2 are being recommended for use.

IEC 60227/IS 694, IEC General test and measuring method for PVC (Polyvinyl chloride) insulated

cables (for working voltages up to and including 1100 V, and UV

resistant for outdoor installation)

BS EN 50618 Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly for DC

Lightning Protection System Components

IEC 62561 Series (Chemical

earthing) or, equivalent Lightning protection system components (LPSC) - Part 1: Requirements

Indian Standards for connection components

Lightning protection system components (LPSC) - Part 2: Requirements

for conductors and earth electrodes

Lightning protection system components (LPSC) - Part 7: Requirements

for earthing enhancing compounds

Remarks: In-addition, “IEC 62328:2013 Protection against lightning - All

Parts” will be followed.

IEC 62829 Junction boxes and solar panel terminal boxes shall be of the

thermo plastic type with IP 65 protection for outdoor use, and IP

54 protectionfor indoor use Remarks: For Outdoor environment IP

54 or, above, and for Indoorenvironment IP 31 or, above.

7.15 FIRE EXTINGUISHER:

As per requirement, Fire Extinguisher shall be provided and other fire prevents materials like sand basket

at the PV array field for SPV Power Plant.

7.16 DOCUMENTATION

Two sets of installation manual/ user manual shall be supplied along with the each power plant. The

manual shall include complete system details such as array lay out, schematic of the system, inverter

details, working principle etc. Step by step maintenance and troubleshooting procedures shall be given in

7.17 BILL OF MATERIAL

The bidder should provide the bill of material for 79 kWp grid connect SPV power plants mentioning the

quantity of each of the item consisting in the system, along with the offer/ or as mentioned in the

7.18 HEALTH, SAFETY & ENVIRONMENT

The bidder shall submit the following before starting the installation of the power plant: -

 Safety and Environment policy of the Company

 HSE Manuals for Installation

 Emergency Management Plan

7.19 EXPERIENCE OF THE BIDDER

A comprehensive list of past projects implemented by the bidder (manufacturer) indicating clients, dates,

size of projects and any other relevant material should be included in the offer. Companies having

experience in execution of solar grid connect systems in India shall be given preference.

The successful bidder shall provide a warranty covering the rectification of all defects in the design of

equipment, material and workmanship of manufacturing of equipment for a period of 12 (Twelve)

months after 30 days of stabilization period and satisfactory commissioning/ issue of commissioning

certificate by GEDA.

7.21 ENERGY COMPUTATION

The bidder shall submit detailed calculations for arriving at annual energy generation for the SPV based

power plant and furnish all the input information/ data including maps, drawings, data considered for

calculations in hardcopy and soft copy both.

7.22 TECHNICAL DATA

The bidder shall furnish technical data and documents complete in all respect as per the bidding

7.23 MAINTENANCE CHECKS

The successful bidder shall carry out maintenance checks at regular intervals viz. daily, weekly, monthly,

quarterly, half yearly and yearly basis during warranty period for which details of such checks shall be

furnished along with the bid.

7.24 ELECTRICAL SYSTEM FOR INTERFACING WITH THE GRID

Bidder shall design electrical system in accordance with the Indian Electricity (IE) Rules, Chief Electrical

Inspector (CEI) requirements, Standard Practices of SEBs/ Discoms, Code of Practices issued by Bureau

of Indian Standards (BIS).

Bidder shall submit complete scheme for grid interfacing & interconnection for SPV power plant at each

site including schematic diagrams and the basis of design & brief specifications of equipments, materials

and installations along with the offer.

All equipments/ materials shall be suitable for the site conditions and shall be manufactured strictly in

accordance with latest relevant Indian Standards published by BIS and all similar materials and

removable parts shall be uniform and interchangeable with one and another. Adequate preventive

measures shall be taken against aggressive climatic conditions like temperature, corrosion, salinity,

humidity, sand storms, wind pressure etc.

Electrical installations shall be constructed strictly according to the following:

 Relevant Code of Practices issued by Bureau of Indian Standards (BIS).

 Indian Electricity (IE) Rules 1956/ Electricity Act,

 Statutory requirements by Chief Electrical Inspector (CEI) of the State.

 Standard Practices followed by SEBs/ Discoms.

 Central Electricity Authority (CEA) Guidelines.

 Central Board of Irrigation and Power (CBIP) manuals.

 Rural Electrification Corporation (REC) manuals.

Any item not specifically mentioned but essential for successful operation of electrical system with full

safety according to statutory requirements shall be included in scope of work of the bidder.

7.25 SOURCES OF COMPONENTS

The bidder shall furnish the make and source of the various components of the power plant as per format

given in the bidding document.

7.26 DESIGN IMPROVEMENT

The purchaser or the supplier may propose changes in the specifications of the equipment or quality over

and above the guaranteed performance and if the parties agree upon any changes, the specifications

shall be modified accordingly.

If any such agreed change is such that it affects the price or completion schedule, the parties shall agree

in completion schedule or both, before the supplier proceeds with the change. Following each

agreements, the provision thereof shall be incorporated in an amendment to the contract.

7.27 INSPECTION AND TESTING

All items will be carefully inspected and tested during manufacture and prior to dispatch in accordance

with the standard practice of manufacturer and the applicable standards. These certificates in triplicate

shall be supplied before the dispatch of the equipments.

Purchaser reserves the right to inspect the equipments/ components at the manufacture’s works.

Purchaser shall have an open access for conducting quality inspection of the system as well as

components as and when deemed necessary. Purchaser may engage third party inspection agencies for

achieving the assured quality of the components. Bidder shall extend necessary cooperation to the third

party inspection agencies besides the Purchasers inspection team for effectively carrying out the

Inspection/ testing. However, stage inspection by SMC does not absolve the responsibility of the bidder in

providing the performance guarantee/ warranty. Bidder shall strictly comply with the quality requirements

suggested by the inspecting authorities from time to time.

7.28 STANDARDS & STATUTORY REQUIREMENTS

The SPV modules and other equipments should conform to the relevant International/ Indian Standards

and shall meet all the CEA/ CEI and local statutory requirements. The Bidder shall furnish the standards

adopted by them.

All works shall be done as per statutory Acts, Rules and Regulations of the Central/ State Govt. and our

own Authorities or as applicable.

7.29 TECHNICAL INFORMATION TO BE PROVIDED BY THE SUCCESSFULBIDDER

The successful bidder shall be required to provide three copies of the following information, drawings and

documents, within two weeks of the placement of order:

(i) Complete technical specifications of the SPV Module including Power conditioning Unit,

Data logger, Module Mounting Structures, Cables and hardware’s, Junction box and

Distribution boxes, Earthing kit (if required), PVC pipes and accessories

(ii) The specification of anti-corrosion treatment.

(iii) The description of erection mode.

(iv) Necessary engineering drawings like layout of machineries and equipments

(v) Detailed control loop diagrams, interlock schemes etc.

(vi) Detailed drawings showing control circuit interconnection drawings and other service

(vii) Detailed erection drawings and manuals.

(viii) Operation/ maintenance/ trouble shooting manual including detailed drawing for local

control system.

(ix) Detailed planning network diagram.

(x) The bidder is requested to append to the offer a bar chart and PERT diagram showing the

broad time schedule of supply, erection and commissioning.

(xi) Schematic diagram of entire electrical system for grid interfacing & interconnection.

(xii) Equipment drawings and instruction manuals of original equipment manufacturer.

(xiii) Test reports (Type & Routine both) of all major equipments, material and components

(xiv) Check list/ protocols for manufacture, assembly, erection, testing and commissioning

(xv) Test certificate of reinforced steel and steel used for module mounting structure

7.30 PROTECTION AGAINST HIGH TEMPERATURE, CORROSIVE

ATMOSPHERE, AGGRESSIVE SOIL AND DUST STORMS

SPV modules need to be suitably protected against high temperature and dust storms. All equipments

shall be designed for following temperature ranges:

Normal: 0°C to 45°C

Extreme: 0°C to 60°C

All materials, components and equipment shall function and work properly during the lifetime without

deterioration due to the aggressive soil, climatic conditions, cyclones and dust loading. Bidder shall

submit protection methods/ precautions to be adopted for the satisfactory performance of SPV power

plant for such conditions, without fail.

Executive Engineer

Light & Energy Efficiency Cell,

Surat Municipal Corporation.

Seal & signature of tenderer: -

EVALUATION OF BIDS

 Evaluation of both un-priced bids and priced bids shall be done separately.

 Techno-commercial evaluation of the un-priced bids shall be carried out first. This will be done on

the basis of Qualification Documents furnished by the bidder and completeness & conformity of

the bids with respect to the ITB requirements viz: acceptability of terms and conditions of the

tender document, Project completion time quoted by the bidder.

 SMC reserves the right to get the generation calculation verified through an independent agency

and the generation so calculated will be considered for price evaluation.

 However SMC reserves the right:

o To ask for any additional information

o To reject any or all bids without assigning any reason thereof.

Price bids of qualified and techno-commercially acceptable bidders only will be

 Financial loading for interest component, if any, shall be done considering rate of interest as 8%

 Financial evaluation of the bids shall be carried out by calculating overall project IRR for the

project life of 20 years with following considerations: -

 Total EPC contract price quoted by bidders as per Bid Response Sheet No. P-I (Price

Schedule I, II and III);

 Total price quoted by bidder as per Bid Response Sheet No. P-III. In short, total price of P-

I, P-II and P-III will be considered as a Total Price for Bid.

 Total Annual Energy Production as furnished by the bidders and corrected by the SMC, if it

is found abnormal.

 Annual Energy production/generation will be considered at 15 % CUF (with 3 % Grid

availability / distribution loss) for IRR calculation, payback calculation and

calculation of other financial parameters. Minimum electricity generation limit of 95

% is inclusive of any kind of eventuality or grid failure. In any case, no deviation in

minimum energy generation limit will be accepted.

 Prevailing insurance charges, Data charges, KVARH Charges and other charges etc. shall

be considered for IRR calculation, payback calculation and calculation of other financial

 Information/ data furnished by the bidders in the Bid Response Sheets.

 Overall Payback period considering rate of interest as 8% per annum shall be calculated.

 Evaluation of overall return on Investment/ Internal Rate of Return (IRR) for 20 years

 Financial & Technical Capability.

 Technology of the SPV cell offered.

 Any other point which may have financial bearing on overall return of the project can also

be considered in the evaluation.

 If there is a discrepancy between the unit price and the total price, which is obtained by

multiplying the unit price and quantity, or between sub totals and the total price, (even in

case of carry forward of prices) the unit or subtotal price shall prevail and the total price

shall be corrected accordingly. If there is a discrepancy between words and figures, the

amount in words will prevail. If the Bidder does not accept such correction of errors, its bid

will be rejected and the bid security will be forfeited.

 Order shall be placed on the bidder whose IRR is found to be the highest for the project.

IRR will be calculated up to three decimal points by SMC / its consultant, whose decision in

this regard will be final.

 SMC reserves the right to cancel a site/modifying the capacity without describing any

reason based on its own assessment and can accordingly modify the capacity of the

project to be awarded.

Executive Engineer

Light & Energy Efficiency Cell,

Surat Municipal Corporation.

Seal & signature of tenderer: -

Bidder's Certificate/ Undertaking

I/we hereby declare that I/We have persuaded in detail and examined closely the specifications/

general terms & conditions/ special terms & conditions/ important instructions/notes described in

the tender documents. I/We hereby agree to be bound by and comply with all such

specifications/terms, conditions etc.

I/We also certify that I/We have visited the sites and inspected the locations of the proposed

work and have collected all information including any modification work(s) required for execution

of works at site before quoting my/our rates.

I/We also confirm that my/our offer is strictly in line with the tender specifications, stipulations,

terms and conditions etc. and understand that in the event of any deviations, technical or

commercial, my/our price bid will not be opened.

I/We have understand the tender specifications/ terms/ conditions/ all content of tender and

particularly intent behind the SITC of the Solar Power Plants and bind my/ our self for same.

If any items/ conditions/ specifications/ scope of work is mentioned differently at more than one

place(s) by chance, most appropriate decided by the department will apply & binding to the

I/ We understand that the tender spell out the detailed specifications and other terms &

conditions for supply, installation, testing, commissioning including & performance expectation

during the contractual period. Every attempt has been made to express, communicate, spell out

&define all terms, conditions, specification of the works and site conditions etc. related to work;

however, I/ We also understand that work has to be viewed in toto and therefore, anything

missed out has been considered as a part of the tender even though it is not specifically and

exclusively mentioned n the tender by SMC. Tender has been quoted accordingly.

I/ We have understood the intent of the tender besides content therein. I/ We assures that SPV

based Power Plants will deliver the claimed performance with the best safety & work shall be

carried out in the best engineering manner & practices prevailing in the field and according to

relevant national/ international standards, laws & regulations. Tender cost shall be full & final

throughout the contractual period.

Any minor/ major modification works required to achieve above will be done free of

cost by me/ us. No claims will be made and no issue will be raised by me/ us in the

aforesaid matter(s) at later date or at any stage.

Signature & Seal of Bidder

Name of Work: _

I, the undersigned, do hereby certify that all the statements made in the required attachments are true

and correct. I also understand that in case of wrongful / false information, corporation is entitled to take

any civil & criminal punitive action against me /us.

The undersigned also hereby certifies that neither our firm M/s _ _

nor any of its constituent partners have abandoned any work in India nor any

contract awarded to us for such works has been rescinded during last five years, prior to the date of this

The undersigned hereby authorize(S) and request (s) any bank, person, authorities, government or public

limited institutions, firm or corporation to furnish pertinent information deemed necessary and requested

by the SMC to verify our statements or our competence and general reputation.

The undersigned understands and agreed that further qualifying information may be requested, and

agrees to furnish any such information at the request of the SMC.

The SMC and its authorized representative are hereby authorized to conduct any inquiries or

investigations to verify the statements, documents, and information submitted in connection with this

application and to seek clarification from our bankers and clients regarding any financial and technical

aspects. This Affidavit will also serve as authorization to any individual or authorized representative of

any institution referred to in the supporting information, to provide such information deemed necessary

and requested by you to verify statements and information provided in the tender or with regard to the

resources, experience and competence of the Applicant.

Signed by the authorised signatory of the

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non judicial stamp paper of Rs.

and duly notarized.

Bid Response sheet No.1

PROFORMA FOR ACKNOWLEDGEMENT OF REQUEST FOR PROPOSAL DOCUMENT

The undersigned hereby acknowledges and confirms receipt of the technical-bid document from SMC and

to submit the proposal by due date for a 79kWp SPV based power plants at two locations.

The undersigned confirms that the Bidder is in possession of the complete technical-bid.

We confirm that we will be attending the conference.

The undersigned hereby acknowledges that he/ she understands that if the Bidder does not attend the

pre-bid conference. SMC will not respond to inquiries from the Bidder after the date of conference.

NAME (COMPANY) with telephone, fax and e-mail details –

Name of signatory (printed)

Title of signatory (printed)

The form should be returned by the fax within seven days and should be followed by mailing the form

with the original signature to the attention of Energy Efficiency Cell , SMC, Muglisara, Surat- 395

Signature of Bidder

Bid Response sheet No.2

PROFORMA FOR DETAILS OF PAST EXPERIENCE IN SOLAR ENERGY BASED POWER

(1) Total capacity of SPV based power plant projects executed on turnkey basis in Gujarat and

India in the last Seven years.

The bidder should give all relevant documents for our satisfaction regarding fulfilment of

the qualifying criteria in Bid Response Sheet 2 (A) and provide extra sheets also (if

necessary); failing with bid is not likely to be considered.

LIST OF SPV BASED POWER PLANT INSTALLED THRU TURNKEY PROJECT IN GUJARAT/

INDIA DURING PRECEDING SEVENYEARS FROM DUE DATE OF SUBMISSION OF OFFERS: -

KW Rating of Total capacity Place (Location

Commissioning Details of authorised

power plant of power plant &State)

Please attach separate sheet for Gujarat site.

Signature of Bidder

Bid Response Sheet No.2A

PROFORMA FOR DETAILS OF PAST EXPERIENCE IN SPV BASED POWER PLANT

PROJECT OF LAST SEVEN YEARS (TURNKEY PROJECT)

(Separate sheet for each solar power plant)

Sr. No. Description

1. Name of works & SMC’s address, contact person with

telephone numbers.

2. Detailed scope of work.

3. Type of plant & machines used (only for major

4. Capacity of the plant

5. Completion time as per contract.

6. Actual completion time.

7. Reasons for delay, if any.

8. Whether copy of work order & completion certificate for the

above mentioned work furnished.

9. Actual generation achieved by power plant per year

10. Copies of Performance Reports from the prominent

11. Additional information, if any.

Signature of Bidder

Bid Response Sheet No.3

FINANCIAL AND TECHNICAL PARAMETERS OF THE ORGANISATION

(To be furnished by the Bidder)

Name and Address of the bidder ------------------------------------------

Phones: E-mail Fax:

1. Latest Balance sheet filed with ROC (Attach audited copies of annual accounts of past

3 years). Indigenous Bidders to attach copy of accounts audited under section 44AB

of Income Tax Act.

a) Current period

b) During the last financial year

c) During the year before last financial year

3. Net Sales (in respective currency)

a) Current period

b) During the last financial year

c) During the year before last financial year

4. Certificate of financial soundness from the bankers

5. Income Tax: To furnish copies of the following documents:

Permanent Account No. :

Last Income Tax return copy

Signature of Bidder

Bid Response Sheet No.3A

1. Bidder's Classifications 1) Manufacturer

2) Authorized Agent

4) Others (Please specify)

2. Licensed capacity to manufacture:

Description of Size Licensed No. of units manufactured

equipment Capacity Capacity

Current Last Year Second Last

b) Description, type and size of building

c) Is property on lease or free hold? If on lease, indicate date of expiry in each case.

3. Type of the equipment manufactured/ supplied/ installed during last 7 years.

Name of Capacity/ size/ Nos. Project to No. of orders

Equipment model manufactured/ which supplies in hand

supplied/ have been

Bid Response Sheet No.3A- contd...

4. Details of testing facilities available:

a) List of testing equipment available

b) Give details of tests, which are carried out on items offered

c) Details of the test organization available.

5. Describe Quality Control Organization, if any, and give the organization chart.

a) Are goods offered subject to batch test, random sampling, or full 100% test for quality?

b) Are tests carried out by factory employees or by a separate testing agency?

c) Are independent quality Control Organization checks made and certificates issued?

6. Nearest service centre to buyer:

Location ………………………. Phone No. …………………..

7. Names of three buyers to whom similar equipments have been supplied, installed and

commissioned in the past to whom reference could be made by us regarding the bidder’s

technical and delivery ability.

8. List of components usually subcontracted.

9. Schedules for furnishing technical data and certified drawings after receipt of orders.

Signature of Bidder

Bid Response Sheet No.4

LIST OF SPV BASED POWER PLANTINSTALLED IN THE LAST 7 YEARS

Type of Contact generation as

Total Name of Client’s

Commissioning SPV tel. no. & per guarantee

Capacity site Name

module address Yes/ No

(Please fill in the information for Gujarat separately)

Signature of Bidder

Bid Response Sheet No.5

PROFORMA FOR EXCEPTIONS AND DEVIATIONS

The bidder is required to stipulate the list of exceptions and deviations, if any, in the proforma given

below only. Any deviations given elsewhere in the offer will not be considered.

Sr. Exceptions & Deviations with

Terms & Conditions Not

No. Justifications

1. Validity of offer 120 days from the

date of opening of the technical bid.

2. Scope of work

3. Technical Specification of the supply

4. Terms of payment

5. Firmness of price

6. Project Commissioning

7. Warranty & Stabilization Period

1. Attach separate sheet (duly signed), if necessary

2. Information given in this Response Sheet shall be treated as final. Any variations observed

elsewhere in the bid shall be ignored while evaluating the bid.

Signature of Bidder

Bid Response Sheet No.6

BIDDER’S QUALIFICATION FORM

Sr. Item Particulars

(i) The offered modules shall be tested at MNRE accredited test centres

and shall comply with the requirement of IEC 61215, IEC 61730, IEC

61701, IEC 62716, IEC 62804 (TS), & IEC 62759-1(Compliance

certificate to be attached). The Bidder should have adequate facility for

testing of SPV system and shall submit list of testing facility available

along with photographs of testing facility. Offered module must have

min. efficiency of 18%.

(ii) The bidder must have executed "Similar works" (Defined below)

work(s) for grid connected Solar Photovoltaic based power

plants during last 7 years as below: -

a. At least single work having min. cost/ value of Rs.

b. Two works having min. cost/ value of Rs. 14.22 Lacs each

c. Three works having min. cost/ value of Rs. 11.38 Lacs

In all of the above cases, tenderer must have completed

at least one similar work of SITC of grid connected

rooftop Solar Photovoltaic based power plant having

min. capacity of more than 70 kWp for single work

in Gujarat. Appropriate evidences must be provided

"Similar works" means,

I. SITC work of Grid connected Solar Photovoltaic

based power plant in Various Govt. / Semi Govt.

/Municipalities /PSU only.

II. Direct work order from Various Govt. / Semi Govt.

/Municipalities /PSU is only taken into

consideration, subletting work order will not be

taken into consideration.

III. SITC work of Grid connected Solar Photovoltaic

based power plant excluding of Supply of solar

modules and Solar Inverter will not be taken into

IV. Only Erection, Testing and commissioning work of

Grid connected Solar Photovoltaic based power

plant will not be taken into consideration.

V. Only Operation and maintenance work of Grid

connected Solar Photovoltaic based power plant

will not be taken into consideration.

(v) The Average Annual Turnover of the bidder in field of Solar Power Plant

of the last three preceding financial years shall not be less than Rs.

8.53Lac. A Certificate from Chartered Accountant shall be submitted.

(vi) The net worth of the bidder during any one year among last three

preceding financial years Shall be positive.

(vii) The bidder must be in business of solar panel installation works for last

years. Appropriate evidence shall be submitted.

Signature of the Bidder

Bid Response Sheet No.7

TECHNICAL PARTICULARS OF 79 kWp SPV BASED POWER PLANTS FORQUOTED

1. Make of SPV Cell/ module

3. Rated output

4. Current (Amps.)

6. Voltage Variation (%)

7 Frequency Variation (%)

8. Asymmetry variation (%)

9. Structure tilt angle

11. Designed max. temp. (deg. C)

12. Designed life (years)

13. Frequency (Hz)

1. SPV module (kg/ kW)

2. SPV module structure (kg/ kW)

Signature of the Bidder

Bid Response Sheet No.8

DETAILS OF EXECUTED PROJECTS

Project Details Unit Values

State All India

Total Capacity kWp

Total Generation (1ST Year) KWH

Net Energy Generation (1ST Year) KWH

Financial Details

Total cost of Power plant lacs

Signature of the Bidder

Bid Response Sheet No.

LIST OF COMPONENTS HAVING LIFE LESS THAN 20 YEARS

Sr.No. Description of Item Make Expected Life

Signature of the Bidder

Bid Response Sheet No.

DRAWINGS TO BE ENCLOSED BY THE BIDDER

The Bidder should enclose the following drawings with the bid:

(a) Layout of SPV based power plant project (Module, Inverter, ACDB / ACCB / LTPDB,

No Voltage Relay (NVR), LT injection point etc)

(b) SPV module structure Foundation (Detailed Drawing)

(c) Single line schematic diagram of electrical system for grid interfacing and grid

interconnection from SPV based power plant to LT/HT distribution board

Signature of the Bidder

Bid Response Sheet No.

DETAILS OF ESTIMATED ENERGY GENERATION OF PROPOSED SPV BASED POWER

Project Details Unit Values

Total Capacity kWp

Total Generation (1 ST

Total Losses (1 ST

Estimated Net Energy Generation:

 BIDDER HAS TO FURNISH SEPARATE SHEET FOR EVERY POWER PLANT

 FILLING OF THESE VALUES IS MUST OTHERWISE OFFER OF SUCH BIDDER SHALL BE

Signature of the Bidder

Bid Response Sheet No.

1. Gurukul Vidhyalaya (11kW) Bill of Material

Total Qty. as per

Sr. No. Description Make & Model Offered site

(1) Solar module (Make, Type, Wattage)

(2) HDGI Module mounting structure(s)

(3) Inverter (Make, Model, Capacity etc.)

(4) Web Box with RS 485 Communication Cable or as

(5) Array Junction box (AJB)

(6) AC Distribution Board as required for the SPV based

Power Plant with sufficient safety factor with MFM and

with Protective switchgears

(7) ACCD / LTPDB if required

(8) ….sq mm UV Protected DC Solar Cable (Array to AJB -

(9) …. sq mm PVC insulated Cu cable (PCU to ACDB input)

(10) XLPE FRLS Armoured Aluminium Cable of suitable size

(ACDB to ACCB / LTPDB input / NVR / Existing LT

injection point)

(11) Earthing wire

(12) Multi-contact Male Cable Coupler

(13) Multi-contact Female Cable Coupler

(14) Maintenance free Earthing kit with Earth pits

(15) GI EarthingStrip with necessary accessories & GI Cable

(16) Vertical Air terminal

(17) Installation kit

(18) Safety equipments/ accessories etc.

(19) No Voltage Relay

(20) Solar Meter (Uni - directional) with suitable

communication modem per LT Injection point

(21) Bi-directional Solar Meter (LT) with suitable

communication modem

(22) Solar Logger to fetch data from Inverters (For

centralized Energy monitoring system) with CAD-

6 of required length

 Bidder has to estimate the actual cable lengths required during the compulsory site visit. Tentative drawings

sketches shall be provided during site visit.

 FILLING OF THESE DETAILS/ VALUES IS MUST OTHERWISE OFFER OF SUCH BIDDER SHALL BE

Signature of the Bidder

Bid Response Sheet No.

2. INDIAN DIAMOND INSTITUTE (68 kW) Bill of Material

Total Qty. as per

Sr. No. Description Make & Model Offered site

(1) Solar module (Make, Type, Wattage)

(2) HDGI Module mounting structure(s)

(3) Inverter (Make, Model, Capacity etc.)

(4) Web Box with RS 485 Communication Cable or as

(5) Array Junction box (AJB)

(6) AC Distribution Board as required for the SPV based

Power Plant with sufficient safety factor with MFM and

with Protective switchgears

(7) ACCD / LTPDB if required

(8) ….sq mm UV Protected DC Solar Cable (Array to AJB -

(9) …. sq mm PVC insulated Cu cable (PCU to ACDB input)

(10) XLPE FRLS Armoured Aluminium Cable of suitable size

(ACDB to ACCB / LTPDB input / NVR / Existing LT

injection point)

(11) Earthing wire

(12) Multi-contact Male Cable Coupler

(13) Multi-contact Female Cable Coupler

(14) Maintenance free Earthing kit with Earth pits

(15) GI Earthing Strip with necessary accessories & GI Cable

(16) Vertical Air terminal

(17) Installation kit

(18) Safety equipments/ accessories etc.

(19) No Voltage Relay

(20) Solar Meter (Uni - directional) with suitable

communication modem per LT Injection point

(21) Bi-directional Solar Meter (LT) with suitable

communication modem

(22) Solar Logger to fetch data from Inverters (For

centralized Energy monitoring system) with CAD-

6 of required length

 Bidder has to estimate the actual cable lengths required during the compulsory site visit. Tentative drawings

sketches shall be provided during site visit.

 FILLING OF THESE DETAILS/ VALUES IS MUST OTHERWISE OFFER OF SUCH BIDDER SHALL BE

Signature of the Bidder

List of Preferred suppliers for Bought out Items

1) ENERGY METER (LT) : L&T/ SIEMENS/ SECURE

2) BI DIRECTIONAL ENERGY METER (HT) : DISCOM APPROVED

3) MCCB : L&T, SIEMENS, SCHNIDER, ABB, CONTROL & SWITCH

4) CABLES (LT) : CCI, UNISTAR, FINOLEX, INCAB, TORRENT, HAVELLS,

BHARATCAB, GLOSTER, RR Kabel, KEI, AVOCAB,

5) LIGHT FITTINGS : PHILIPS/ CGL/ GE LIGHTING/ WIPRO

6) PVC CABLE : CCI, UNISTAR, FINOLEX, INCAB, TORRENT, HAVELLS,

BHARATCAB, GLOSTER, RR Kabel, KEI, AVOCAB,

7) INSTRUMENT TRANSFORMERS : LAMCO/ VIDYUT CONTROL/ AREVA/ MEHRU/ CGL

8) SOLAR MODULE : MNRE Approved Make

9) INVERTER/ PCU : BONFIGLIOLI, HELIOS SYSTEM, REFUSOL, SMA, Solar

Edge, Su-kam, GoodWE, HUAWEI GROW WATT,

10) SENSOR BOX WITH TEMPERATURE : NORMALLY USED FOR SPP PLANTS

SENSORS AND PYRANOMETER

11) WEB BOX WITH RS 485 : NORMALLY USED FOR SPP PLANTS

COMMUNICATION CABLE

12) VERTICAL AIR TERMINAL : NORMALLY USED FOR SPP PLANTS

13) INSTALLATION KIT : NORMALLY USED FOR SPP PLANTS

14) TRANSFORMER : AREVA, CROMPTON GREAVES, SIEMENS, VOLTAMP,

15) H.T POWER CABLE : CCI, UNIVERSAL, FINOLEX, INCAB, TORRENT,

HAVELLS, GLOSTER

16) HT PROTECTIVE RELAYS : L & T, SIEMENS, AREVA, ABB, ESSUN RAY RULL,

17) H.T VCB PANEL : CGL, ABB, JYOTI, SIEMENS, AREVA, SCHEINDER,

BICCO LAWRIE, L & T

18) CABLE TERMINATION KIT (LUGS & : DOVELLS, JENSON, HEX, 3D, HMI

19) No Voltage Relay (NVR) : NORMALLY USED FOR SPP PLANTS

20) DC Solar Cable (UV Protected) : APAR

FORMAT OF PRICE TO BE QUOTED ONLINE ONLY

SURAT MUNICIPAL CORPORATION

E-Tender (Online) Notice No: ACE (Ele.)/Light & EEC/11/2025-26 , work no.03

NAME OF WORK: - SITC OF GRID CONNECTED ROOFTOP SOLAR PHOTOVOLTAIC POWER

PLANTS AT GURUKUL VIDYAPITH, V T CHOKSI KANYA VIDYALAYA AND INDIAN

DIAMOND INSTITUTE KATARGAM SURAT(2nd Attempt).

Exclusive of GST

Supply Installation

Sr. Capacity Total

Site Wise Work Description work Rs. Testing &

No (KW) Amount in

SITC of all equipments as

required for completed Rooftop Not to be Not to be Not to be

SPV based Solar Power Plant as quoted/ quoted/ quoted/

1 well as per Bid Response Sheet

submitted in submitted in submitted in

12 of relevant site at Gurukul

Vidyapith, V T Choksi Kanya Hard Copy Hard Copy Hard Copy

SITC of all equipments as

required for completed Rooftop Not to be Not to be Not to be

SPV based Solar Power Plant as quoted/ quoted/ quoted/

2 well as per Bid Response Sheet

submitted in submitted in submitted in

12 of relevant site at Indian

Diamond Institute, Katargam Hard Copy Hard Copy Hard Copy

*** Grand Total Amount in Rs. *** *** ***

*** Grand Total Amount in Rs. *** *** ***

(1) Any item of work not mentioned in the above particulars but written elsewhere in the scope of work or

in Technical Specification or essentially required for completion of works of solar power plant, safety of

equipment and operating personnel shall be deemed to have been included in the above particulars.

(2) The prices mentioned at this page shall be taken into consideration for evaluation of bids. Any variation

observed elsewhere in the bids shall be ignored while evaluation the bids.

(3) The prices quoted should be inclusive of all taxes, duties and levies including VAT/ WCT/ Cess etc, but

excluding of GST.

I/c. Executive Engineer(Elect.)

Surat Municipal Corporation

Seal & Signature of Bidder/Tenderer