Biennial Contract for requirement of unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water Pump House at Patna for the contract period 2026-28

for technical Bid in physical form. Surat.

E-Reverse Auction Will be informed by GIPCL to qualified Bidders.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be

done any time by the GIPCL during the period of publication of tender in the website.

The Bidders are required to visit the website regularly till the last date & time of Bid

2. GIPCL reserves the right to reject any or all the tenders without assigning any reason

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com

5. The EMD, Tender fee & other supporting documents are to be submitted in physical

form only at the following address:-

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village:Nani Naroli,

Taluka: Mangrol,

Dist.:Surat-394 112, Gujarat.

Phone: (02629) 261063-72 E-Mail: [email protected]

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an installed

capacity of 1859.40 MW comprising of various conventional and renewable projects.

GIPCL commissioned its first power project ; a 145 MW gas based combined cycle

power plant in 1992 at Vadodara. It expanded its capacity 165 MW Naptha and gas

based Combined Cycle Power Plant at Vadodara in 1997. GIPCL has commissioned

1MWp Distributed Solar Power Projects at two locations in Gujarat viz. at Village:

Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol, Dist.: Surat.

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located

at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also

operating its own captive Lignite and Lime Stone Mines close to the Power Plant.

The Power Plant is based on Circulating Fluidized Bed Combustion (CFBC)

technology for the Boilers, where Lignite is burnt along with Lime Stone in the

Combustor of the Boiler.

It commissioned 5 MW solar power station at SLPP in 2012. Also, GIPCL has

commissioned 1MWp Distributed Solar Power Projects at two locations in Gujarat

viz. at Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol, Dist.:

GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as

a 75 MW Solar Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.:

Patan. GIPCL has also successfully commissioned 112.4 MW wind farms at different

location of Gujarat.

GIPCL has successfully commissioned a 100 MW Solar PV project at the

Raghanesda Solar Park, Gujarat in the year

The 75 MW Vastan Group Captive Solar Power Plant on Vastan Mine Reclaimed

Land at Taluka Vastan, Dist. Surat was commissioned in June, 2025 and it

supply power to the promoter companies GSFC and GACL.

GIPCL has commissioned the 600 MW Solar Power Plant in the Khavda RE Park

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM,

out of which 27 KM is part of the National & State Highway and balance 5 KM is

District Road. From Kim, SLPP is around 18 KM, out of which 13 KM is the State

Highway and balance 5 KM is District Road. The nearest Broad Gauge Railway Line

is at Kim, which is around 21 KM from the SLPP. Surat is approximately 50 KM from

the SLPP. Location Map for SLPP is as under.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

The Company intends to award Service Contract for the work of Hammering

and Poking at Lignite & Limestone Bunkers, collection of Lignite sample from

Lignite received from mines and for Handling of River Water Pump House at

Patna of contract period 2026-28 for a period of two years at SLPP and is

therefore inviting open tenders online on (n) Procure portal

(https://tender.nprocure.com or https://gipcltender.nprocure.com) from

experienced & resourceful contractors.

2. SCOPE OF WORK :

(a) Hammering and Poking at Lignite and Limestone Bunkers and

collection of Lignite sample from Lignite received from mines

The scope of work covers Providing unskilled manpower with sledge hammers,

powrahs, tagadis, ropes, poking rods etc. and safety gears for

(i) For choking removal in Lignite and Limestone bunkers by Poking and

hammering for smooth flow of Lignite and Limestone. Lime stone Handling

& Milling plant requires this manpower for removal of choke up at

Limestone feeding hopper, Lime stone screen, Lime stone belt conveyor,

Lime stone raw bunkers, Lime stone crusher and vibro feeder.

(ii) Collection & preparation of Lignite sample from lignite, received from mines

at different locations i.e. weigh bridges near apron feeder and feeder

breaker at mines end, as per instruction & guidance of GIPCL. They will

carry out the work of sample collection & preparation as per requirement.

(iii) Opening/Closing of Lignite bunker gates.

(iv) Cleaning of spilled over lignite from conveyors head end and transferring it

back to lignite conveyors

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

(v) Inside Cleaning of Lignite conveyors, Combustor and FBHEs.

(vi) Manual feeding of bed material in to bed ash conveyors for bed material

(vii) Lifting of bed material bags to conveyor floor and Manual feeding of bed

material bags in to lignite conveyor.

(viii) Draining of Ash Coolers.

(ix) All other miscellaneous activities as instructed by shift in charge.

(b) Handling of river water pump house at Patna

The scope of work covers the supply of manpower for smooth and efficient

handling of River water pump house at Patna on continuous basis.

(i) They will be responsible for total handling of the pump house i.e. shift wise,

round the clock, round the year.

(ii) Co-ordination with SLPP control room for routine start/stop of pumps.

(iii) Co-ordination with GETCO S/S for availability of power supply.

(iv) Co-ordination with Maint. Agency of GIPCL for Maintenance and repairs of

equipments of pump house.

(v) Arranging local manpower as and when required for pump suction strainer

cleaning and other activity on need basis.

(vi) Patrolling the discharge water line on regular basis for any leakage.

(vii) They will operate River water pump house at Patna. They will also look

after Bodhan pump house as per requirement and co-ordinate all activities

related to River Water pump house.

(viii) The manpower will also coordinate with other agencies as per requirement

(ix) Required mechanical and electrical isolation of pumps/system as per

(x) All other miscellaneous activities as instructed by shift in charge

Manpower requirement for Handling of river water pump house at

Patna: - 2 (Two) (Semiskilled)

Minimum Qualification: ITI (Electrical)

Minimum experience in handling of River water pump house:

Assistant Operator (Semiskilled): 10 Years

2.1 The bid submitted by the bidder not covering the total scope of work and

services as detailed out in the tender document shall be liable for rejection.

2.2 Quantum of job mentioned against all items in the price bid are indicative only &

may vary as per site requirement & not to be construed as maximum or

guaranteed quantity. The quantities shown in the price bid are approximate

quantities for the contract period and they may vary as per job requirements.

2.3 All the miscellaneous activities pertaining to specific work to be executed for

satisfactory performance is in the scope of contractor in his quoted rates.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the

tender documents.

3.2 The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid

unless the same is neatly carried out and attested over the full signature of

Bidder. The decision of the Company to interpret the information and rates filled

in by the Bidder shall be final and binding on the Bidder.

3.3 The Bidders are requested to make themselves fully conversant with the

General Conditions of Contract, Special Conditions of Contract, Technical

Specifications, Site conditions, Safety &Health Aspects and Norms to be

observed etc. before submitting their bids so that no ambiguity arises in these

respects subsequent to submission of the Bids.

3.4 Before quoting the rates, the Bidder must visit site and should go through the

specifications, scope of work etc. and get himself fully conversant with them.

The Bid should include cost of mobilization and cost to adhere to all Safety

Norms as described in the tender. No relaxation or request for revision of

quoted/accepted rates shall be entertained subsequent to the opening of Bid on

account of mobilization or Safety costs.

3.5 Bidder has to submit all the information as per required Bid document. Failure

to furnish all the information as per required Bid documents or submission of a

Bid containing deviations from the contractual terms and conditions,

specifications and requirements, shall be rejected.

3.6 The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted themselves with

all the conditions and matters which may affect the subject matter of the

work/tender or the cost thereof. If any Bidder finds any discrepancies or

omissions in the specifications and documents or any doubt in true meaning or

interpretation of any part, he shall seek necessary clarifications in writing if

3.9 Conditional offers shall not be considered and liable to be rejected.

3.10 The Company reserves the right to extend the deadlines for submission of the

Bids by giving amendments.

3.11 During evaluation of Bids the Company may, at its discretion ask the Bidder (s)

for clarification of their Bid. The request for clarification and the response shall

be in writing and no change in prices or substance of the Bid shall be sought,

offered or permitted.

3.12 The Company reserves the right to amend/ modify the Bidding documents at

any time prior to the deadline for submission of Bids, either at its own discretion

or in response to the clarification requested by a prospective Bidder. In such

case, the Company may in its discretion extend the deadline for submission of

Bids in order to facilitate the prospective Bidders for incorporating the effect of

the amendment in their Bids.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

3.13 The Bidders shall bear all costs and expenses associated with the preparation

and submission of their respective Bids, to attend meetings or conferences, if

any, including any pre award discussion with the successful Bidder, technical

and other presentations etc. and the Company shall not be liable for any

expense thereof.

3.14 If the successful Bidder is consortium/joint deed of undertaking of company, the

Consortium leader/Bidder shall accept joint and several responsibilities and

liabilities for all obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the

allotted time frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is

made in the Bid forms, attachments and other supporting documents submitted

It is perquisite and necessary for all interested bidders to visit the site/plant after

downloading the tender copy to understand the actual working conditions,

compliance related to labour, safety etc. before submitting their offer. Failing which,

any consequential liabilities arising will be to bidder’s account. The bidders shall

examine the site of works and its surroundings at his own responsibility. The bidders

shall collect information that may be necessary for preparing the bid and entering into

a contract. All costs and liabilities arising out of the site visit shall be at bidder’s

The bidder is deemed to have examined and understood the tender document,

obtained his own information in all matters whatsoever that might affect the carrying

out the works expressly mentioned or works which may have to be carried out to

fulfill his contractual obligation within the scheduled rates and to have satisfied

himself to the sufficiency for his offer.

The submission of tender by a contractor implies that he has visited the site and

read these instructions, conditions of the contract etc. and has himself aware of the

scope, nature of works & specifications of the works to be done, General & Special

Terms and Condition. GIPCL will not, therefore after acceptance of contractor’s rate,

pay any extra charges for any other reason in case the contractor is found later on to

have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in the

contract according to scope of works, magnitude of the works, requirement of

materials, equipment, tools& tackles, labour, etc. Contractor has to complete the

work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself regarding matters such as access to site, communication, transport,

working condition including constraint of work place, confined area, quantum of

dusting, running equipment, importance of work, round the clock working conditions,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

safety requirements, temperature of fresh drained hot bed material and associated

risks, right of way, high flood level in River, flow of water during monsoon/dry season

in the River/Nallah, the type and number of equipment and facilities required for the

satisfactory completion of work, the quantity of various items of the work, the

availability of local labour, availability and rates of material, local working conditions,

uncertainties of weather, obstructions and hindrances that may arise, etc which may

affect the work or cost thereof, before submission of his Bid. Ignorance of site

conditions shall not be accepted by the GIPCL as basis for any claim for

compensation. The submission of a Bid by the BIDDER will be construed as

evidence that such an examination was made. Any later claims / disputes in regard to

rates quoted shall not be entertained or considered by the GIPCL.

The rates quoted by BIDDER shall be based on his own knowledge and judgment of

the conditions and hazards involved and shall not be based on any representations

of the Engineer.

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further

5.1 Bidder should possess minimum Three years of experience during last five years

in similar nature of jobs, housekeeping experience in power plant/industry or

manpower supply for miscellaneous work in power plant/industry and should enclose

proof of the same. Bidder shall submit necessary evidence for the same like self

attested copies of work orders/Work Execution/Work Completion certificates from

clients. The work completion certificate shall comprise of Order value & Executed

value. Bidders should have executed the work directly. The work executed as a sub-

contractor or subletting agency shall not be taken in to consideration.

5.2 Bidder should produce evidence of having experience of successfully completed

similar works as defined hereunder during last five years ending last day of the

month previous to the one in which tender is invited, satisfactory progress of ongoing

works etc. secured from clients along with self attested copies of documentary

evidence preferably photo copies of work experience. The experience should be

either of the following:

One similar completed/executed work each costing not less than the

amount equal to 60% of the annualized estimated cost. (Rs.40.42 lakh)

Two similar completed/executed works each costing not less than the

amount equal to 40% of the annualized estimated cost. (Rs.26.95 lakh)

Three similar completed/executed works each costing not less than the

amount equal to 30% of the annualized estimated cost. (Rs.20.21 lakh)

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion/execution certificates issued by clients.

5.3 Tender fee: The tender fee shall be paid through RTGS/NEFT.

5.4 EMD: The EMD shall be accompanied in the form of DD/RTGS or Bank Guarantee

given by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall

be submitted. GIPCL may verify the documents, experience certificates issued by

concern authority. After opening of technical Bid, if any required attested documents

found missing in the Technical Bid submitted by the Bidder, the tender inviting

authority may inform to that Bidder by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within stipulated

time, their Bid will be declared technically disqualified and no further correspondence

will be entertained.

5.7 Bidder should have average annual turnover of 30% of estimated annualized

contract value (Rs.20.21 lakh) during last three financial years i.e. 2024-25,2023-

24,2022-23. Bidder shall furnish annual audited financial statement duly certified by

Chartered Accountant for the last three financial years to demonstrate the financial

healthiness of the company. The balance Sheet AND Profit and Loss Account must

be in the name of the company. Any type of MOU for this purpose will not be

Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN), & GST

registration number. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited accounts of

last financial year.i.e.2024-25

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure / Form attached.

 If any Major Violation of any safety law(s) / Rule(s) is / are found during the

preceding Three (3) years, Bid of that party will be liable to be rejected.

Bidder agrees and undertakes to accept decision of GIPCL in this regards as

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage.

 If any of the details submitted in the prescribed Annexure / Form to the Bid

is/are found to be false, incorrect at any time in future, then the Contract

awarded to that Bidder / Contractor shall be liable to be terminated forthwith

without any notice / correspondence and Bidder agrees and undertakes to

accept decision of GIPCL in this regards as final and binding on the Bidder

without any demur and that no further correspondence shall be done in this

regard at any stage. Further, Performance / Security Deposit will also be

liable to be forfeited. Any dues to GIPCL from the Bidder / Contractor shall be

recovered from the pending bills or any other dues payable to the Bidder /

Contractor, if any or otherwise through any other recourse available under the

The Bidder shall submit all the evidences, documents, attested copies of work orders

& work completion certificates etc… as a proof with EMD &Tender Fee and also

provide the requisite details online for meeting the prequalification requirements.

GIPCL will verify the experience, performance, capability & strength of Bidders,

independently for executing the job. GIPCL may visit the site & consult the owner of

the industry/property where similar job is executed by the Bidder. GIPCL reserves the

right to accept/cancel/reject any/all Bids without assigning any reason thereof. The

tenders of qualified Bidder/Bidders shall only be considered for further evaluation.

5.13 Site Visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipments, tools & tackles, labor deployment,

associated risk, surrounding etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) and TENDER FEE

7.1 An EMD of Rs. 1,02,000 and Nonrefundable Tender fee Rs. 2950/-

(Rs.2500/-+Rs.450/-(18%GST) shall accompany with Bid. Tender fee shall

be submitted through RTGS / NEFT.

7.2 The EMD shall be submitted in the form of DD in favor of Gujarat Industries

Power Company Limited payable at State Bank of India, Nani Naroli branch

or irrevocable Bank Guarantee in favor of Gujarat Industries Power Company

Limited from All Nationalized Banks, Axis Bank, ICICI Bank, HDFC Bank,

Kotak Mahindra Bank, IndusInd Bank, Federal Bank, Bandhan Bank,

Standard Chartered Bank, AU Small Finance Bank, as per Performa of BG

enclosed with this e-tender

Alternatively, The EMD & Tender Fee may also be submitted through

RTGS/online mode of payment by the bidders as per the details given

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

BANK NAME:- State Bank of India

BRANCH:- Nani Naroli

IFSC CODE:- SBIN0013423

BENEFICIARY NAME: Gujarat Industries Power Company

Again, EMD & Tender fee may also be submitted through online payment

gateway of company’s website: www.gipcl.com (online Payment Form) as per

detail provided in Section-F (Annexure-I) herein under.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period of

180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security

Deposit by successful bidder.

7.5 The earnest money deposit will be refunded to the unsuccessful BIDDER as

soon as the tender is finalized and after award of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender

fees and EMD should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender.

7.9 SCHEDULE OF EMD & TENDER FEES

EMD &Tender fee and Address for Submission:

other documents dully CGM(Thermal)

signed to be submitted GUJARAT INDUSTRIES POWER CO. LTD.,

in physical form on or (Surat Lignite Power Plant)

before due date of Village – Nani Naroli, Taluka – Mangrol

closing of the tender District – Surat 394 110, Gujarat

Phone : 02629-261063 (10 lines)

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the (n) Procure portal

https://tender.nprocure.com or https://gipcltender.nprocure.com within the dates

specified in the NIT along with the details of tender fees, EMD in two parts as under:

(a) Pre qualification and Techno-commercial Bid without price.

(a) Pre qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

techno-commercial deviations, if any, shall accompany the bid. The following

Information shall be provided in the techno commercial bid:

1. Schedule of deviation (Annexure-G) Technical as well as commercial, if any.

2. Qualification & experience of Supervisors/Engineers.(If applicable)

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents dully signed in all pages without price bid

Along with techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in

tender document

3. Performance certificate issued by clients..

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial statements

i.e. profit and loss account and balance sheet duly certified by a practicing CA

will be required.

7. P.F Number and Allotment Letter.

9. Goods & Service tax registration number/certificate copy.

10. User ID for e-reverse Auction (To participate in e-Reverse Auction, bidders

have to create e-Auction USER ID on https://e-auction.nprocure.com and it is

mandatory to submit the same along with physical Technical-Commercial Bid;

so that the bidder shall be allowed to participate the e-Reverse Auction)

11. Annexure - F, Duly filled and stamped undertaking for following:

a. Declaration Cum Undertaking for Safety Laws and Regulations Compliance

b. Declaration for Contractual Disputes/ Litigations

1. Price Bid shall be submitted only in soft form through

https://tender.nprocure.com or https://gipcltender.nprocure.com

Note: Estimate includes cost of all manpower, supervision, equipments,

vehicles, consumables, tools & tackles, transportation, Safety statutory

compliance, mobilization etc...

2. Goods & Service tax shall be paid extra at actual as per prevailing rates as

declared by Central Government on submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of % age. i.e. “At

Estimated Value OR %age above the estimated value.” Negative %age will

be considered at par with the contract estimated SOR value. If two or

more bidders are at par with contract estimated SOR value then the

financial strength i.e net worth of last financial year (2024-25) will be the

deciding factor for merit order. In this case the, bidder with highest

financial strength will be considered as the lowest (L1) bidder.

4. The quantities shown in the price Bid are approximate for the contract period

and may vary as per job requirement.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

5. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder with his usual signature. The name of all persons signing

the documents shall also be typed or printed below the signature on each page.

(ii) Bid by a consortium/joint deed of undertaking of company/partnership firm must

be furnished with full names of all partners and be signed with the partnership

name, followed by the signature and designation of one of the authorised

partners or other authorised representative(s). A certified copy of the power of

attorney authorizing such partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other

person or persons authorised to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner

or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The Engineer, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always

be at liberty to reject or accept any Bid or Bids at his sole discretion and any

action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid Amount

will be corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

1.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

1.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

1.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or before

due date, the Bid will be rejected.

1.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

1.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

1.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid documents

without any material deviation or reservation.

1.7 For the above referred purpose, a ‘material deviation’ shall be one which:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive bids.

14. RIGHT OF REJECTION OF TENDERS

1.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

1.2 Any Tender without EMD and Tender fee will be treated as non responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

1.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-

mail, courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the

contract period without assigning any reason.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 02 years from the date of actual

commencement of operation of the contract as stated in the Work Order

(‘Contract Period’).

16.2 GIPCL reserves the right to extend the Contract Period up to 3 months on the

same rates and terms and conditions without any price escalation and

entering into any new contract.

16.3 The said Contract Period can be extended if mutually agreed upon by both

the parties up to one year and in such a case a revised work order shall be

issued at the same rates and terms & condition or at negotiated rates

acceptable by both parties i.e. the Company & the Contractor.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely

& satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the

workers, and shall also ensure that a police verification and security check for all

the workmen/labor engaged at the GIPCL site is done and necessary documents

regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall compel GIPCL to

initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like helmets, masks, gum boots, a uniform

(Minimum 03 pairs to semiskilled manpower). However, brand of fabric will be

MAFATLAL. The color of the uniform shall be as indicated by GIPCL. The

uniform should be issued to workmen within one month from the date of

commencement of the Contract, otherwise penalty will be imposed and other

necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued by contractor:

a) Safety shoes

b) Goggles / face shield.

c) Ear plug / Ear muff.

d) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand

(vi) Contractor shall nominate /authorize senior experienced person in writing as site

in charge to co-ordinate with GIPCL engineer and who shall bear overall

responsibility for performance of the contract. Such person shall remain always

available at site or site office allotted to the contractor at SLPP site. Contractor

has to submit the authority letter and documentary proof for the same.

(vii) The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s

Engineer In - Charge for daily entrusted job. They have to maintain daily records

dully signed for the works carried out and duly certified by Engineer-In-Charge.

The Contractor in co-ordination with the Engineer-In-Charge shall ensure the

availability of adequate manpower to carry out the job satisfactorily on a daily

basis. As per the instruction of Engineer-In-Charge they have to allot the work

and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

(ix) During emergency or similar situations the Contractor shall be required to

mobilize resources as per need within the period of 24 hours as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

the contractor with 10% supervision charges& the same will be recovered from

the Contractor’s bill.

(x) Important Note: Whenever any of the Unit at SLPP remains under outage

due to any reason, the contractor shall mobilize sufficient work force at

site within a period of twenty four hours from the time of intimation to the

site-in-charge or via mail to your office. Generation loss occurred due to

want of manpower as well as resources & tractors will be viewed very

seriously and will invite appropriate punitive measures as decided by

competent authority.

(xi) During working in high risk area like hot lines of steam/ water/ oil the workman

must wear a suitable safety apron, safety belt, safety hand gloves and goggles. It

is the contractor’s/contractor’s supervisor’s responsibility to ensure it without fail.

(xii) During unit lit up, the contractor has to enhance the site manpower as per the

requirement to ensure the timely completion of work (During unit lit up period

quantum of work increases substantially). For this, enhanced work shall be

completed by deploying additional manpower with separate supervisor. The work

during the lit up period is to be carried out round the clock. Contractor should

mobilize sufficient number of manpower and execute the work in all shifts with

independent manpower. Contractor should not continue the same manpower for

more than 12 hours.

B: TOOLS & TACKLES:

Tools & Tackles required for Hammering & pocking like sledge hammers,

powrahs, tagadis, Pocking rods, ropes etc. in sufficient required quantity and safety

(i) All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition. All consumable items would be in the scope of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools &

tackles, vehicles, equipments and/or required consumables then

25% of the total job cost will be levied as a penalty for each and

every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles in good working condition at site as

per day to day work load and emergency situations to complete the work in

stipulated time.

(iii) In case of breakdown of equipment, the contractor should work round the clock

for putting back the area in service immediately within minimum time. In case of

any emergency arising during night hours the contractor should be in a position

to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps. The

contractor has to take prior approval for taking electrical power supply. The

contractor should keep hand lamps of 24Volt for confined space and sufficient

quantity of 240 Volt and halogen lamp for other area ensuring safety at work

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

carelessness in loose connection, contractors will be held responsible & liable for

any recovery/actions.

19. Clarification of Bidding Documents

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission of

online Bid, in writing or by E-mail at the GIPCL's mailing address

[email protected] as indicated in the 'Invitation to Bids'. The GIPCL's response

(including an explanation of the query) will be sent in writing or by E-mail to all

prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through cheque/RTGS only.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

b. The quantities given in the schedule of rates are estimated and will be made as

per actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in

accordance with the method of measurement specified in the tender.

d. No separate amount shall be payable for use of auxiliary equipment incidental to

or in day to day operation in the course of fulfillment of contractual obligation of

Note: Interested bidders are requested to submit the online tender at least two

days in advance from the due date set for on line submission of bid in order to

avoid non participation of e-tender due to probable technical problem in e-

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities may be revised during the course of contract period based on site

requirement. Contractor shall not be entitled for any compensation on ground of such

alteration in scope of work. GIPCL reserves the right to operate or increase/decrease

quantities in Schedule of Quantity at his discretion. Contractor shall have no claim,

whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com only. No

physical submission of price bid will be entertained as it should be furnished

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also for

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST). Negative %age will be considered at par with the contract

estimated SOR value.

v. If two or more bidders are at par with contract estimated SOR value then the financial

strength i.e net worth of last financial year (2024-25) will be the deciding factor for merit

order. In this case the, bidder with highest financial strength will be considered as the

lowest (L1) bidder.

vi. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate the

e-Reverse Auction.

vii. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to

whom the work is awarded, shall be required to furnish a Performance Bank

Guarantee (PBG)/Contract security deposit (SD) in favour of Gujarat Industries

Power Company Limited of an equivalent amount of ten percent (10%) of the “Annual

Contract Price excluding taxes and duties” from any Schedule Public Sector Bank or

Schedule Private Sector Bank as mentioned in clause 7.2 of section-A, in the format

attached in SECTION-F, and it shall guarantee the faithful performance of the

'Contract' in accordance with the terms and conditions specified in these documents

and specifications. Contract security deposit/PBG shall be submitted strictly within

twenty one days from the date of LOI or work order, whichever is earlier. The PBG/

Security Deposit shall be valid up to retention period of four months from the contract

completion date. The Guarantee amount shall be payable to the Company in Bidder's

home currency without any condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract

security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the‘Retention Period' after

completion of contract and on fulfilling contractual obligations throughout the

retention period. However, any delay in submission of SD will result in equivalent late

release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value. Recovery will be

affected from the monthly bills and/or retention money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions

by Engineer-in-charge, GIPCL shall get the work done by third party at the

risk & cost of the contractor with 10% additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor

shall pay all such claims within 15 days of claim failing which the same shall be

deducted from the bills of contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and

in case contractor fail to complete the job, GIPCL shall recover from his bill, Security

Deposit and / or whatsoever for expenses incurred to complete the job with additional

10% overhead charges.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound completion of work, workmanship & safety (OHSAS policy of GIPCL) etc

then GIPCL has right to terminate the contract at any time by giving you 15 days

advance notice without assigning any reason and will make the alternate

arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of

the acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get

the work done by third party at the risk & cost of the CONTRACTOR with additional

10% overhead charges of GIPCL and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt or may

be deducted by him from any money due or to become due to the CONTRACTOR.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration & Conciliation Act-1996, as

amended from time to time. The place of arbitration shall be at Vadodara/ Surat

or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of Head Of Management (HOM)-GIPCL will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof as also insurance cover for third party liability. The contractor shall keep the

GIPCL indemnified from all liabilities arising out of his action in pursuance of this

contract. The E. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation of the

1. Contractor shall be solely responsible and shall fully comply with all the

provisions of all the labor laws applicable such as the Minimum Wages Act,

1948, Contract Labor (Regulation & Abolition) Act 1970, Factories Act,

Payment of Bonus Act 1965, Employees Provident Fund and Miscellaneous

Provision Act 1952, Industrial Dispute Act 1947, Workmen Compensation Act

1923, Payment of Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal

Remuneration Act with Rules, Order and Notifications issued/made there under

from time to time.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future

applicable to the contractor from time to time for performing the contract job.

2.1. The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges

and facilities to his personnel as per law/rules/regulations and orders of

the Central Government, State Government, Local Authorities or other

authorities as are in force from time to time. All employees of the

Contractor shall be employee of the Contractor.

2.2. The contractor shall have a valid license obtained from Licensing

Authority under the Contract Labor (Regulation & Abolition) Act-1970 at

the time of execution of the contract covering all his employees working at

SLPP site and furnish the same failing which GIPCL may terminate the

contract at its sole discretion.

2.3. The Contractor shall at the time of execution of the contract have a EPF

Code Number obtained from the Authorities concerned under the

Employees Provident & Miscellaneous Provisions Act, 1972 and remit

contributions in respect of the employees employed by him at SLPP Site

to the P.F office concerned every month failing which GIPCL will recover

from the outstanding payment to the contractor from GIPCL.PF code of

Gujarat region should be taken.

2.4. The Contractor shall maintain all records/registers required to be

maintained by him under various labor laws mentioned above and

produce the same before the Statutory Authorities whenever required.

2.5. The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition)

Act-1970, Employees Provident Fund Act etc. Under intimation to

2.6. The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

2.8. The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at GIPCL. The contractor shall indemnify the

company against any liability due to any work injury or accident to any of

2.9. The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the

course of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Workmen’s

Compensation Act,

2.10. If any of the persons engaged by the Contractor misbehave with any of

the officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable

disease, the Contractor shall replace them immediately.

2.11. The Contractor shall not engage / employ persons below the age of

years. Employment of women shall be strictly according to applicable

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

2.12. GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation

to their employment with the contractor. The Security deposit will be

released to the contractor at the end of the contractual tenure subject to

an undertaking by the contractor that in the event any of his workmen or

the heirs of workmen puts up a claim for recovery of money due to him

from the contractor before the appropriate authority under the I.D.Act

1947 or under any other labor laws or for compensation under the

Workmen’s Compensation Act, 1923 and the appropriate authority has

given a direction for making payment the contractor will meet the same or

indemnify GIPCL if in the event GIPCL pays it as Principal Employer.

2.13. The contractor shall make payment of wages to his employees on fixed

date within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

attendance register and P.F. remitted challans on monthly basis to HR&A

dept. for verification and record.

2.14. The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

2.15. The contractor shall conduct pre-induction and periodic medical checkup

of his workmen as per applicable laws.

2.16. The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

2.17. The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same

from the date of commencement of work, failing which the contract is

liable to be cancelled. The E.C. Policy copy should be submitted to the

GIPCL before commencement of the work and Labor License should be

obtained within one week from the date of issue of form-V. Contractor

should apply for Form-V immediately after receipt of LOI. A copy of

Labour License shall be submitted to GIPCL, HR & A Department.

2.18. Contractor shall have to insure his workmen /supervisors etc. under

Group Insurance scheme.

2.19. The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as

Factory Act, Employee Compensation Act, payment of ‘Wages Act’,

Minimum Wages Act’, Provident Fund Act, All Labor Laws Act in respect

of employees engaged by him for the work and shall have to maintain

necessary records. In case any amount becomes due to be payable by

him to his employees or to the Government under the above rules,

regulation, Acts, GIPCL reserves the right to recover the same from the

running bill of the contract.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by

the contractor along with the next bill.

2.21. Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

2.22. All employees of contractor should maintain due discipline and respect

local sentiments. GIPCL reserves the right to direct the contractor to

remove any such person who does not comply with it.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

2.23. The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a

new statute shall automatically and immediately become applicable.

2.24. Annual Health Check Up:- As per statutory requirement, Contractor has

to inform workmen deployed at site for annual health check up as per

schedule prepared by HR&A department.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make

the payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect

to Employees Provident Fund and Employee Compensation Act within one week

time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything

within the premises of the GIPCL and carry match box / lighter or any other

explosive and /or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour

6. Contractor shall issue an appointment order to each casual labourer stating

therein the nature of job to be performed by him and fix time for which the

concerned labourers are likely to be deployed. Contractor shall also issue a

temporary identity card specifying the period for which the labourer has been

7. Contractor is fully liable for the persons engaged by him for above work;

however, GIPCL reserves the right to deduct any amount legally justified towards

any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation,

act enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident

Fund Act, Payment of Bonus Act, Labor Law Act, maternity benefit act in respect

of employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his

employees or to the Government under the above rules, regulation, Acts.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third

party workmen due to any act omission / indiscretion on your part while

undertaking the work and contractor shall fully abide by the statutory

requirements of the employee's compensation act. GIPCL shall not be liable for

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

any compensation due to accident, death or injury to any of contractor’s workmen

or any third party due to negligence, act or omission on your part.

Necessary illumination at works area will be provided by GIPCL.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays and also for any emergency job, which may come up at

night/Sunday/holiday

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during the

pendency of the contract. Any violation of any rules and regulations will entail

immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Deptt. Safety Deptt. will check the certificates and if found

okay, then only materials will be allowed to enter inside the plant. Material inward

gate pass will be made only after certification from Safety Deptt. Security Dept.

will inform to Safety Dept., as & when such tools and tackles brought at the gate

for making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Dept. Safety Dept will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

15. GENERAL SAFETY CLAUSES :

1. The Contractor shall observe and comply, with regard to his workmen

working at the SLPP site, the safety norms as per the safety operating

2. The Contractor shall ensure that his workmen are informed and trained

regarding the safety standards to be adopted while operating within the

SLPP Plant, Mines and Bodhan and Patna pump house premises and the

Contractor shall brief them regarding the same and use of the Personal

Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to

all his workmen immediately on execution of the work and the contractor

shall ensure that his workmen wears the protective equipments at all times

during the work operation. Contractor shall issue safety shoes every year.

Brand name for safety shoe & safety helmet shall be suggested by safety

representative of SLPP site. Such as:-

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI /

03. PN 521 - Shelmet Karam ISEA Z89.1-2009

Sr Name of Manufacturer Model Specifications

01. SSTEELE (Strom) – Double

Acme Fabrik plast Co.

TRIMAX(Adjacent) – Double IS : 15298 –

02. Favourite Safety Waves Nile D/D

Products. FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum

boots, full body safety uniform and belts, safety net etc. shall be issued and used as

per the job requirements. Safety helmet shall be of YELLOW COLOUR ONLY.

Contractor will procure safety shoes & safety helmet from a reputed company with

at least 12 months’ guarantee and shall produce the guarantee certificate and IS

standard certificate to the safety department. Contractor should purchase safety

shoes of reputed brands. Safety shoes will be issued every year. IS certificate and

guarantee certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant, having

an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing

Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they

are at work throughout the contract period. The contractor has to maintain the PPE

issue register with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and back

charge the same with 25% overhead charges of GIPCL.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted

every year before using such tools and tackles. In case of purchase of new lifting

tools and tackles, form no. 10 as per the said rules shall be submitted before they are

taken into use. All lifting tools and tackles shall be of reputed make having

International manufacturing standard and shall be maintained in proper and workable

10.The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

work. He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-

shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for

inspection with all above statutory test certificate before using at site for any work.

They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards shall be used to prevent

accident. Further, during working on height, contractor should arrange proper

scaffolding of still pipes, safety net, full body safety belt, fall arrestor system etc.

Advice and instructions of engineer in charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the

contractor to prevent accident and personnel injuries while working on height.

13. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in

Parking space designated by GIPCL. If any vehicle is found inside the plant premises

other than the parking area such vehicles shall be handed over to Security dept. and

their entry shall be cancelled for movement inside the plant premises with immediate

14. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments may be checked by the electrical engineer of the contractors

regularly, every six month at least and report to be submitted to concerned HOD and

15. The contractor shall fill – up Incident notification form (S-I), Incident Investigation

form (S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

16. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site incharge of the contractor will act as a

safety officer and he will perform all the duties of safety officer as mentioned above.

17. No loose connection / joints allowed in electrical cables during performance of any

18. Safety shoes to be issued to female employees also.

19. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

20. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

21. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

22. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice. If the contract workmen fail to comply with safety

standards as per category A, B & C below, penalty shall be levied on the contractor

as per the table mentioned below:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Category Classification Examples / Cases Penalty

A PPEs Working without Rs. 100 /- per

Related helmet, shoes, safety instant.

belt, gloves etc.

B Failure to adhere to HSE

WI Related guidelines/plans, careless  Rs. 500 /- per

attitude in material instant.

Machine being used with

damaged machine guard,  After three

unsafe electrical work - incidence,

workout plug top/improper Per incidence

electrical joints/cables lying Rs. 2500/-

on ground, electrical

equipment working without

proper earthing, machine  Continuous

being used without unsafe acts

machine guard, Welding will disqualify

machine without ELCB / the contractor

RCCB of proper rating, from further

Gas cylinder without test participation

certificate, Cylinder cap, in tender of

NRV / Flash back arrester, GIPCL-SLPP.

Cylinder trolley etc.

Unsafe working practices

at height more than

Working without permit or

non-compliance with

permit conditions like hot

work, height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Breach of safe practices by

Unsafe a particular person Suspend the entry

Practices repeatedly for three times. gate pass for one

suspensions his

gate pass will be

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

Electrical safety

 All the electrical apparatus including welding machine (either 3-phare or single

phase) should be provided with Earth Leakage Circuit Breaker

(ELCB/RCCB/RCBO) of 30mA rating.

 Bidder should ensure periodic checking of ELCB provided in their electrical

 Bidder should ensure that there should not be any joint in the power supply cable

of any machine. All cables should be in good condition with no bare insulation or

 Any power supply switchboard/extension boards brought by Bidder should have

ELCB of 30mA rating and it should have sockets along with 3-pin plug

 Any type of cable brought by Bidder should not have any joint and should be of

sufficient capacity for the respective job.

 Bidder to bring their own 24V rating portable hand lamps along with cable of

(apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

 Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as

per requirement of job/contract) , extension boards, cables to draw supply from

nearest power point.

 Hand-held and portable machines shall be equipped with a built-in switch to

switch off power in case of emergency

 Bidder to ensure healthiness of their electrical equipment whenever brought to

GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

 Bidder to ensure - All portable electric apparatus shall be regularly examined,

tested and maintained to ensure that the apparatus and leads are in good order.

 Only three-core cable shall be used for single phase operated tools with the third

core connected to earth.

 Ensure that all metallic portable appliances are provided with 3 pin plug and

socket connections with third pin be connected to the ground terminal where ever

possible. Also, the metal work of the apparatus is effectively earthed.

 All cables and connections should be sound and of adequate capacity and

properly insulated while using any welding machine and other power

 The earthing arrangements should be properly made with earthing clamps or a

bolted terminal while using any welding machine

 Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

 Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any

welding machine

 GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder to supply the required cable between GIPCL

power supply point to equipment brought by Bidder for the specified job. Further,

if Bidder’s equipment requires 3-ph 4 wire supply then they should derive 3-ph

wire supply from GIPCL 3-ph 3 wire supply system by incorporating sufficient

capacity transformer. Like for hydro jet cleaning system, mixer machine, induction

heating machine, SR machine etc., GIPCL will provide 3-ph 3 wire power supply.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

 Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as

 Contractors not following above electrical safety points at any point of time are

liable to penalty and their machine/ apparatus shall be seized by GIPCL.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

16. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item complies

with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected

work or Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed

to rectify any such defective work or workmanship, GIPCL reserve the right to rectify

at risk and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may be

deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, vehicles, etc… to execute the contract are in

the scope of the contractor. The contractor should ensure that tools& equipments are

in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for

defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute Location/Package wise full time independent experienced

site-in-charge and two nos. of independent site supervisors at site (Defined by user

department in respective tender). They shall co-ordinate with GIPCL engineer and

shall bear overall responsibility of contract including joint measurement, billing etc.

Such person shall function from site office of contractor at SLPP.

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

department’s Engineer-in-charge on daily basis and report daily observations, tool-

box talk records etc. The work shall not be allowed without deploying safety

supervisor and a penalty equal to Rs. 1,000/- per day absent of safety supervisor

shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labor license and PF account number to the Engineer-in-charge before

start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In

case of delay of work without any valid reason, the GIPCL reserves the rights to carry

out the work by deploying other agencies at the risk & cost of contractor with

additional 10% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of twenty four

hours. If the contractor fails to mobilize sufficient resources to complete the job in

time, GIPCL will execute the job through other agency at the risk and cost of the

contractor with additional 10% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven to fifteen days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract and any

agreed extensions thereafter and shall not be subject to any escalation, idle charges

for labor, machinery, overhead expenses etc… due to any reason whatsoever. No

price escalation / idle charges shall be entertained due to delay in work on

unavailability of work front, non-issue of work permit, holding of work permit for any

reason, unavailability of contractor’s supervisor, unavailability of contractor’s safety

supervisor, violation of safety rules, unsafe act by any of contractor’s worker,

negligence & ignorance of safety & quality instructions of GIPCL Engineer-in-charge

or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes& safety helmets, standard dust masks,

safety goggles, etc… as required and shall use exclusively under this contract for all

the time during working at specified locations failing which, the Engineer-in-charge

may hold the work and will take necessary action including penalty as decided. If the

contractor repeatedly violates safety rules/regulations (more than three successive

incidents), Engineer-in-charge may take necessary action against the contractor,

including appropriate financial penalty) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall ensure

that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer In Charge for PTW (Permit to

work), work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower.

q. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective

item rate only.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006. If your organization is

registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a copy

of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these global

standards. Contractor shall be required to observe these standards while working

with GIPCL. Contractor should ensure that his workmen/labour work in accordance

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs

of this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge

shall be constantly in attendance at the site during working hours. During

CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him, shall be

deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades, and the

GIPCL shall be at liberty to object to and require the CONTRACTOR to remove any

person employed by the CONTRACTOR in or about execution of works who in the

opinion of the ENGINEER misconducts himself or is incompetent or negligent in the

proper performance of his duties and all such persons shall not again be employed

upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, cut pieces or other matter of an

offensive nature shall not be deposited on the surface, but shall at once be carted

away by the CONTRACTOR to some pit or place provided by him away from the site

of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works to the extent directed. He

shall tear down and dispose of all temporary works, shall remove or grade, to the

extent directed, all plant and equipment, shall satisfactorily dispose off all rubbish

resulting from the operations under this contract and shall do all work necessary to

restore the territory embraced within the site of his operations to at least as good

order and conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be

done by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s

township at discretion of GIPCL if available.

c. Workshop facility as available at site only. However contractor may visit the

workshop to ensure the existing facility. For the facilities other than

available, contractor has to carry out the job outside at their own cost.

d. Site office shall be provided at site at discretion of GIPCL if available.

e. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the plant site.

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

independently of large thermal power plant. The contractor shall therefore be

required to engage qualified/ experienced personnel to undertake the work as per

specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative of

the contractor and the Engineer-in-charge. The measurements shall be clearly

written indicating date of measurement, location, reference to drawings, if any,

and jointly signed.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

d. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill

payment shall be released based on the certified reports of the works.

e. Inspection of work will be done by Engineer in Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves

the right to take suitable action and shall be binding to the contractor.

f. Manpower provided for above work will report to shift I/C at respective plant and

Attendance/work will be certified by shift I/C at respective plant

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed

in whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in

advance and due communication thereof shall be made to the Management.

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE

PREMISES OR BEYOND THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for

sum of Rs. 01/-Lakh to all his workmen/labour deployed at GIPCL-SLPP site for the

accident taking place anywhere outside the Company premises or at any place when

the workman is not in course of his employment.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control

of the Party and not foreseeable by the Party and shall include events of floods,

explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts result

in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Baroda/Surat shall have jurisdiction regarding the same.

27. Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless a

different intention appears, the provision of the Special Conditions of Contract

shall prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

(a) Hammering and Poking at Lignite and Limestone Bunkers and collection of

Lignite sample from Lignite received from mines

The scope of work covers Providing unskilled manpower with sledge hammers,

powrahs, tagadis, ropes, poking rods etc. and safety gears for

(i) For choking removal in Lignite and Limestone bunkers by Poking and

hammering for smooth flow of Lignite and Limestone. Lime stone Handling &

Milling plant requires this manpower for removal of choke up at Limestone

feeding hopper, Lime stone screen, Lime stone belt conveyor, Lime stone raw

bunkers, Lime stone crusher and vibro feeder.

(ii) Collection & preparation of Lignite sample from lignite, received from mines at

different locations i.e. weigh bridges near apron feeder and feeder breaker at

mines end, as per instruction & guidance of GIPCL. They will carry out the work

of sample collection & preparation as per requirement.

(iii) Opening/Closing of Lignite bunker gates.

(iv) Cleaning of spilled over lignite from conveyors head end and transferring it

back to lignite conveyors

(v) Inside Cleaning of Lignite conveyors, Combustor and FBHEs.

(vi) Manual feeding of bed material in to bed ash conveyors for bed material silo

(vii) Lifting of bed material bags to conveyor floor and Manual feeding of bed

material bags in to lignite conveyor.

(viii) Draining of Ash Coolers.

(ix) All other miscellaneous activities as instructed by shift in charge.

(b) Handling of river water pump house at Patna

The scope of work covers the supply of manpower for smooth and efficient handling

of River water pump house at Patna on continuous basis.

(i) They will be responsible for total handling of the pump house i.e. shift wise,

round the clock, round the year.

(ii) Co-ordination with SLPP control room for routine start/stop of pumps.

(iii) Co-ordination with GETCO S/S for availability of power supply.

(iv) Co-ordination with Maint. Agency of GIPCL for Maintenance and repairs of

equipments of pump house.

(v) Arranging local manpower as and when required for pump suction strainer

cleaning and other activity on need basis.

(vi) Patrolling the discharge water line on regular basis for any leakage.

(vii) They will operate River water pump house at Patna. They will also look after

Bodhan pump house as per requirement and co-ordinate all activities related to

River Water pump house.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

(viii) The manpower will also coordinate with other agencies as per requirement

(ix) Required mechanical and electrical isolation of pumps/system as per

(x) All other miscellaneous activities as instructed by shift in charge

Manpower requirement for Handling of river water pump house at Patna: -

2 (Two) (Semiskilled)

Minimum Qualification: ITI (Electrical)

Minimum experience in handling of River water pump house:

Assistant Operator (Semiskilled): 10 Years

1.1 SPECIFIC REQUIREMENT

(a) Hammering and Poking at Lignite and Limestone Bunkers and collection of

Lignite sample from Lignite received from mines

Manpower requirement depends on the quantity of work and extent of chocking and

varies from day to day & in shift. Average daily manpower requirement during

Monsoon period (around 4 to 5 months) is around 45 and for the rest of the months it

is around 35. During plant shutdown additional manpower requirement may increase

(b) Handling of river water pump house at Patna

Manpower requirement will be shift wise, round the clock, round the year. They will

operate River water pump house at Patna. They will also look after Bodhan pump

house as per requirement. They will co-ordinate all activities related to River Water

1.2 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying

additional force within twenty four hours notice period failing which GIPCL reserves

the right to carry out this work by engaging other party. The expenditure occurred

due to such situations, the Contractor will be held responsible & the same will be

recovered from the Contractor’s monthly bill / any other pending bills along with 10%

overhead charges. For repetitive failure of such work for more than two incidents,

GIPCL reserve the right to terminate the entire contract by forfeiting all pending dues,

Security Deposit & other retention money, if any, after giving 15 days notice to the

contractor & this will be binding to the contractor.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

1.3 SPILLAGE OF MATERIAL

Spilled over lignite at Lignite conveyor Head end to be collected and to be fed in the

Lignite Conveyor as per requirement.

1.4 DISPOSAL OF MATERIAL

1.5 SCOPE OF CONTRACTOR

1. All tools & tackles, required vehicles to execute the contract will be in the scope

of the contractor. The contractor should ensure for healthiness/working conditions

of tools, tackles & vehicles.

2. All consumable items like cloth, cotton waste, kerosene, etc will be in the scope

of the contractor.

3. All safety/PPEs required during work at site are to be arranged by the contractor.

4. The Contractor shall have to provide necessary facilities including

accommodation for their labor at their own cost.

5. Contractor has to depute their full time experienced overall site-in-charge &

independent Location/Package wise supervisors for work execution as per

specification and for day to day work planning & coordination with respective

department’s Engineer-in-charge, to obtain day to day Location/Package wise

work permits, to get daily location wise work supervision, to record

Location/Package wise joint work done reports/measurements/trip certification, to

prepare Location/Package wise separate bills, to prepare & apply

Location/Package wise manpower gate pass, to maintain Location/Package wise

statutory & legal compliance records, etc…

1.6 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the

acts of the GIPCL, or if defects not readily detected by proper inspection shall

develop before the final completion and acceptance of the whole work, the

CONTRACTOR shall forthwith make good, without compensation, such damage

or defects in a manner satisfactory to the ENGINEER / GIPCL. In no case shall

defective or imperfect work be retained even if contractor followed all technical

specifications. GIPCL will not compromise for quality of materials, works &

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or

the passing of any accounts.

1.7 DAILY DIARY AND PROGRESS REPORT :

Manpower provided for above work will report to shift I/C at respective plant and

Attendance/work will be certified by shift I/C at respective plant.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

2. PRICE & RATES

The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of

all labor, supervision, cost of safety supervisor, shifting, transportation, loading,

unloading, equipment, all tools & tackles, safety equipments & PPEs, Royalties,

Rents, GST, Stamp Duties, Central or State Government or Local body or

Municipal Taxes or Duties, Turn over Tax, Work Contract Tax, and / or any other

duty / tax, levied by the Central, State Government or other Public bodies

etc…and such other costs that are not specifically mentioned herein but will be

incurred by the contractor for the satisfactory and timely completion of the work.

The quoted rates shall be deemed to include for everything mentioned in the

specification, all leads & lifts, contractor’s overheads & profits for due

performance of the work under this contract and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work. The rates shall also include cost

for mobilization / demobilization of manpower, equipments, materials, etc...

The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in prices, idle charges for

labor, machinery, overhead expenses etc. No price escalation / idle charges shall

be due to any reason whatsoever.

The prices / item rates quoted by Bidder shall remain firm till completion of the

contract period and any agreed extensions thereafter and shall not be subject to

any other escalation, idle charges for labor, machinery, overhead expenses etc.

No price escalation / idle charges shall be payable due to delay in work by

contractor or due to non-availability of work front by GIPCL or any reason

The price/rate quoted by CONTRACTOR shall be considering mobilization of all

required manpower, tools & tackles, materials, equipment for timely and

satisfactory completion of all scope of work.

The value and/or quantum of work may be increased or decreased depending

upon day to day requirement. However, item rates remains unchanged and the

payment shall be made as per the actual quantity executed as informed &

certified by GIPCL representatives.

SOR is derived considering minimum wage rate of unskilled and semiskilled

manpower applicable for the period of 1 October 2025 to 31 March

In case of any statutory variation in Minimum Wage Rates (MWR), the escalation

on quoted rates shall be applicable subject to following consideration:

Prevailing Minimum Wage Rates (MWR) shall be considered as applicable on

last date of bid submission (based on latest Government Notification) for all

statutory payment like PF, Bonus and Leave, on prevailing rate notified by the

Government of Gujarat as per Minimum Wages Act,

The labour component considered in SoR :- 97.50 %.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Any statutory variation in Prevailing wage rate escalation on specified labour

component of quoted rate of SoR shall be applicable for actual increment in

minimum wage rate during contract period.

The increase or decrease in basic rate or special Allowance as per the Minimum

Wages Act, notified by the Government will be reimbursed on actual quarterly

basis including statutory liabilities, subject to successful compliance for all

obligations under this contract. Rates quoted should be firm and final except for

statutory variation in MWR - will be separately reimbursed / compensated.

Cost of statutory liabilities i.e Paid leave for Unskilled manpower is

not considered in SOR however same will be reimbursed at actual to

the contractor subject to submission of documents i.e. payment

through the bank only to the workman.

3. CONTRACT PERIOD

Contract period will two years from the date of commencement (mobilization

period will be 07 to 15 days from the date of issue of LoI or Work Order

whichever earlier).

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise running invoices in duplicate every month in respect of the

work performed or completed during the month along with the documents as

hereinafter provided. On receipt of the invoice complete in all respects and with all

the said documents, the payment in respect of the same shall be made within

days of such receipt of a complete invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of Annual contract value excluding taxes & duties

shall be submitted as per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority

(to be furnished only once).

(b) Citing the Goods and service Tax Registration no. And the date of

issue of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of

GST of previous month/quarter, as may be applicable as & when

demanded by GIPCL/Owner/company.

(e) The Bidder shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(f) The vendor shall also mention on their invoice the HSN/SAC code as

applicable under the GST laws under which GST is levied and a self

certified authentic third party evidence (www.cbic-gst.gov.in) shall be

adduced, one time, to that effect by the vendor

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools &

tackles, equipments, vehicles etc at site. The Contractor shall also furnish the

checklist as per ANNEXURE-A enclosed with the Section-F of tender

document along with the RA bill of respective month.

(v) While making running account payment, the following deductions may be

made by GIPCL, if applicable:

1. Cost of materials issued, if any, by GIPCL and to the extent consumed in

2. Security deposit recoverable if any.

3. Advance on materials / work progress advance payments, if any.

4. LD/Penalty for delayed delivery, penalty for delayed execution of work,

recovery of charges for the work done by other contractor due to delay or

any other reason, if applicable

5. Any other dues recoverable by GIPCL from the contractor under the

(vi) The contractor along with monthly RA Bill shall submit copy of P.F. Challan,

wages register of previous month, attendance sheet of respective month &

ECR statement indicating the employee and employer's P.F contribution of

previous month with respect of employees employed by him for the contract

(vii)The Contractor shall submit his Final Bill within a period of four months of the

expiration or earlier termination of the contract or any extensions that may be

granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for any

work item after expiration of period of four months

(viii) The Contractor shall include all his claims in the Final Bill submitted by

him and accordingly the final bill submitted by the Contractor shall be deemed

to be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to

have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of the

Final Bill on any account and GIPCL shall stand absolved of all its liabilities in

respect of any such claims not raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

The rates shall be valid for a period of two years of the Contract Period and shall

remain unaltered during Contract Period.

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill:-

(i) Measurement sheet along with joint record of work done in the form of

joint inspection report duly signed by authorized representative of

contractor and GIPCL Engineer.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each RA bill of work carried out along with following

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, etc… along wage certificate pertaining to

respective bill period.

(ii) Notarized Indemnity Bond as per Performa, in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa, after releasing final bill

Bill submitted without any of the above documents shall not be processed for

7. MEASUREMENT& DAILY REPORTS

Manpower provided for above work will report to shift I/C at respective plant and

attendance/work will be certified by shift I/C at respective plant.

8. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 7 to 15 days from the

time the intimation given by GIPCL.

b) Contractor shall provide required separate & independent site supervisors

who will be responsible for supervision and execution of job in specified time

with respect to quality, specifications, site preparations, safety, co ordination

with GIPCL, issue of work permits, joint measurements, etc... The supervisors

shall coordinate with the Engineer-in-charge of GIPCL for proper execution of

c) The resources required for execution of above jobs will vary from time to time,

hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for

the work at his own cost.

9. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as

given in the Section-E (Schedule of Quantity). estimated and shall vary according to

the exigencies of work at site. However, the rates quoted by Bidder shall remain firm

irrespective of any variation in estimated quantities. Contractors shall engage

required nos. of labors along with required tools & tackles as per work load and

emergency situations throughout the contract period to perform his contractual

In case, contract quantity/amount exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for successful

completion of entire contract period. Contractor shall responsible to complete the

particular job up to entire satisfaction of Engineer-in-charge. The item rates remain

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

firm & unchanged till completion of the contract and any agreed extensions thereafter

and shall not be subject to any escalation, idle charges for labor, machinery,

overhead expenses etc… for any reason whatsoever. The quantum of work of

individual item may be up to any extent depending upon requirement. However, item

rate remains unchanged. Under this contract, contractor has to execute all work as

per the Plant requirement.

10. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance

with any provisions of the special conditions of contract, then unless a different

intention appears, the provision of the special conditions of contract shall prevail to

the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

SCHEDULE OF QUANTITIES AND PRICE

Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of

Lignite sample from Lignite received from mines and requirement of semi-skilled manpower

for Handling of River Water Pump House at Patna (Year:2026-2028)

Quantity Amount for

for Two Two year

Sr.No. Item without

Year without GST

(man-day) (Rs.)

Requirement of unskilled

manpower for Hammering and

Poking at Lignite and

Limestone Bunkers and

collection of Lignite sample

from Lignite received from

mines for the contract period

Requirement of semi-skilled

manpower i.e. Assistant

Operator (2 nos.) for safe and

2 continues i.e. shift wise, round 1528 688.37

the clock, round the year

handling of River water pump

house at Patna.

Overtime for two semiskilled

3 manpower for duty on 9 PH for 54 1,001.00

three shifts i.e.27

Total estimated Contract Value excluding

Reimbursement for Two year without GST

Note: The rates shall include all labour cost, equipment’s, supervision, consumables, tools,

tackles, all taxes & duties (excluding GST).

Cost of statutory liabilities i.e. Paid leave for Unskilled manpower is not considered in

SOR however same will be reimbursed at actual to the contractor subject to

submission of documents i.e. payment through the bank only to the workman.

% Rate Price shall be quoted online only as per Instructions to Bidders.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labor License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE

GUARANTEE BY SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

B. G. No. Date:

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO:

RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred

to as “The Company/Owner” w h i c h expressions shall

unless repugnant to the subject or context includes its legal representatives,

successors and assigns) has entered into a contract with M/s.

………………………………../ has placed a purchase order on

M/s………………………….(hereinafter referred to as “Contractor(s)/

Seller(s)” which expression shall unless repugnant to the subject or

context includes their legal representatives, successors and assigns

) for …………………………….on the terms and conditions as

set out inter alia, in the Company‟s contract No./

P.O.No.…………..date …………and various documents forming part

thereof hereinafter referred to as the “said contract” which expression

include all amendments, modifications and/ or variations thereto and

where as the Contractor(s)/ Seller(s) has agreed for due execution of the

entire contract and guarantees its performance including any parts executed

through any other agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is

that “contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from

a bank for ….% (……….percent) of the total value of the “said contract” against

due and faithful performance of the “said contract”

including performance guarantee obligations of the contractor(s)/seller(s) for

execution/ supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at

……….……..do hereby agree and undertake to pay the amount due and payable

under this guarantee without any demur merely on a demand from the

Company stating that in the opinion of the Company, which is final &

binding, the amount claimed is due by reason of default made by the

Contractor(s)/ Seller(s) in performing any of the terms & conditions of the said

Contract including defect liability obligations, in fulfilling the performance

guarantee obligation or loss or damage caused to or would be caused to or

suffered by the Company by reason of any breach by the said Contractor (s)/

Seller(s) of any of the terms & conditions of the contract. Any such demand

made on the Bank by the owner shall be conclusive as regards the amount due

and payable by the Bank under this guarantee. However our liability under this

guarantee shall be restricted to Rs.

……(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded

not withstanding any dispute or disputes raised by the contractor(s)/ Seller(s)

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

in any suit or proceeding pending before any office, court or tribunal relating

thereto our liability under this present guarantee being absolute and unequivocal.

The payment so made by us under this bond shall be a valid discharge of

our liability for payment there under. Our liability to pay is not dependent or

conditional on the owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall n o t be determined or affected

or suspended by the liquidation or winding up, dissolution or change

of constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all

respect and for all purposes be binding and operative until payment of all

money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the

OWNER/PURCHASER and further agrees that if this guarantee is extended for a

period as mutually agreed between bidder & owner/purchaser, the guarantee shall

be valid for a period so extended provided that a written request for such

extension is received before the expiry of validity of guarantee.

6. We ……………Bank further agree with the Company that the company shall

have the fullest liberty without our consent and without affecting in any manner

our obligations hereunder to vary any of the terms and conditions of the

said Contract(s)/ Order(s) or to extend the time of performance by the said

Contractor(s) Seller(s) from time to time or to postpone for any time or from

time to time any of the powers exercisable by the Company against the

said Contractor(s)/ Seller(s) and to forbear

or enforce any of the terms and conditions relating to the said Contract(s)/

Order(s) and we shall not be relieved from our liability by reason of any such

variation, or extension being granted to the said Contractor (s) / Seller(s) or

for any forbearance, act or omission on the part of the Company or any

indulgence by the Company to the said Contractor(s)/ Seller(s) or by any such

matter or thing whatsoever which under the law relating to sureties would, but for

this provision, have affect of so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not

exceed Rs…………….(Rupees…………only) and shall remain in force

till..……..Unless a demand or claim under this Guarantee is made on us within

three months from the date of expiry we shall be discharged from all the

liabilities under this guarantee.

Date………. ………………………….Bank

Corporate Seal of the Bank By its constitutional

Attorney Signature of duly

Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

B. G. No. Date:

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its

Corporate Office at PO: Petrochemicals, Dist.Vadodara – 391 346, Gujarat

State, India (hereinafter called “The Company Owner” which expression

shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its

---- (hereinafter called “the said tender”) to

M/s.……………………………(hereinafter called the said Tenderer(s)” which

expression shall unless repugnant to the subject or context includes their legal

representatives, successors and assigns and as per terms and conditions of

the said tender, the tenderer shall submit a Bank

guarantee for Rs.………. (Rupees……………..only) towards

earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company stating

that in the opinion of the company which is final and binding, the amount

claimed is due because of any withdrawal of the tender or any material

alteration to the tender after the opening of the tender by way of any loss or

damage caused to or would be caused or suffered by the Company by reason of

any breach by the said tenderer(s) of any of the terms and conditions

contained in the said tender or failure to accept the letter of Intent

Agreement or that the amount covered under this

Guarantee is forfeited. Any such demand made on the Bank by the owner

shall be conclusive as regards the amount due and payable by the Bank under

this guarantee, However, our liability under this guarantee shall be restricted to

an amount not exceeding Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded

not withstanding any dispute or disputes raised by the tenderer (s) in any

suit or proceeding pending before any office, court or tribunal relating thereto our

liability under this present guarantee being absolute and unequivocal. The

payment so made by us under this bond shall be a valid discharge of our liability

for payment there under. Our liability to pay is not dependent or conditional

on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said tenderer(s) but shall in all respect and for

all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

remain in full force and effect during the period that would be taken for the

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or

till all the dues of the company under or by virtue of the said tender have been fully

paid and its claims satisfied or discharged or till a duly authorized officer of the

company certifies that the terms and conditions of the said tender have been fully

and properly carried out by the said tenderer (s) and accordingly discharges the

6. That the Owner Company will have full liberty without reference to us and

without affecting this guarantee to postpone for any time or from time to time the

exercise of any of the power of the owner under the tender.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission

Bank Corporate Seal of

the Bank By its

constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

PERFORMA CERTIFICATE

(No claim, No arbitration)

Addl. General Manager (SLPP)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under:-

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will

not resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the

works for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out

above referred work as per prevailing Minimum wages act. We have also fulfilled all

requirements of the P.F. Act. We have maintained all records necessary as per the

statutory requirements. We hereby indemnify GIPCL from any disputes arising in future

related to payment of labours, Provident Fund, etc.. and confirm that all liabilities of

settlements of disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

(Performa for daily work done report/measurement sheet)

Name of Agency:

Work Order No.:

DAILY WORK DONE REPORT FOR DATE: ___________________

Name of Supervisor of Contractor: __________________________________

Sign of Engineer-in-charge (to be taken at 08:30 AM to 08:45 AM):_______________

Total nos. of manpower certified by me

Sign of Contractor's

(Shift-in-charge, Main Control Room)

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm,

agree and undertake that all the Statutory and Safety Laws and Regulations of the applicable

Authority/ies shall be strictly followed for all types of works at the site during the period of the

Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby confirm that

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations for the last three( 03) years. There are no ongoing/pending legal

matter(s) with any of the Govt. of Gujarat Undertakings / GoG supported Companies,

including GIPCL.

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations for the last three( 03) years.

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard

shall amount to disqualification of the Bid being submitted herein.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

Schedule of Deviation from Technical Specification and Commercial Terms

All the deviations from the terms & conditions of contract shall be filled by BIDDER clause by

clause in this schedule.

Sr. No SECTION TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s Tender

enquiry. The bidder further confirms that in the events any other data and information presented in the

BIDDER’s proposal and accompanying documents are at variance with specific requirements laid out

in the OWNER’s Tender Document, then the latter shall govern and will be binding on the BIDDER for

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide

No. information here.

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

4. Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section. Can be

seen in below screenshot)

3. After clicking the link the new page will open. On this page, No need to enter User Name

and Password. Directly click on “ Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be

self explanatory. It is desired that all the information may be filled correctly so that the

payment made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and

then proceed. E.g. some information like Party code is not available to vendor or GST No.

not available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will

be appreciated that regular vendors may obtain the party code from Materials Dept. or

Concerned Person, so that the vendor can be identified. The same party code may be used

for future transactions also.

After entering the details, click on SUBMIT Button.

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E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

(To be submitted by bidder along with tender with details)

CL. ELIGIBILITY CRITERIA As per Details /

NO. (INSTRUCTIONS TO BIDDERS, Tender Supporting Documents attached

CLAUSE NO. 5) minimum

5.1 Self attested copies of work orders /

Work Execution / Work Completion W.O. No. (1)

certificates from clients.

(Minimum Three years of experience W.O. Period

during last five years in similar nature

of jobs, housekeeping experience in W.O. Value

power plant/industry or manpower

supply for miscellaneous work in W.O. No. (2)

power plant/industry)

5.2 Self attested copies of documentary

evidence preferably photo copies of

work experience.

(Experience of successfully

completed similar works during last

five years ending last day of the Work completion certificate

month previous to the one in which

tender is invited, satisfactory

progress of ongoing works etc.)

The experience should be either of

a. One similar completed/executed

work each costing not less than the

amount equal to 60% of the

annualized estimated cost. (Rs.40.42

b. Two similar completed/executed

works each costing not less than the

amount equal to 40% of the

annualized estimated cost. (Rs.26.95

c. Three similar completed/executed

works each costing not less than the

amount equal to 30% of the

annualized estimated cost. (Rs.20.21

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Contract for requirement of

unskilled manpower for Hammering and Poking at Lignite & Limestone Bunkers, collection of Lignite sample

from Lignite received from mines and requirement of semi-skilled manpower for Handling of River Water

Pump House at Patna for the contract period 2026-28.” Bid No.: SLPP/ OPN/ Hammering & Pocking and

RWPH Handling /2026-28.

CL. ELIGIBILITY CRITERIA As per Details /

NO. (INSTRUCTIONS TO BIDDERS, Tender Supporting Documents attached

CLAUSE NO. 5) minimum

5.5 Employees Provident Fund code

number Required

5.6 Attested copies of relevant

documents duly signed & seal on Required

each & every page shall be submitted

5.6 Entire tender document shall be

submitted duly signed & stamped by To be

bidder on each page submitted

Average annual turnover :

Annual audited financial statement

duly certified by Chartered Rs.

5.7 Accountant for the last three financial Lakh per

(The balance Sheet and Profit and

5.8 INCOME TAX Permanent Account

Number (PAN). Required

5.8 GST registration number.

5.9 The net worth of the bidder from

audited accounts of last financial year Positive

5.10 In case Bidder is a Consortium/Joint

deed of undertaking of company. Required as

5.11 “Declaration for Contractual

Litigations” as amended in Annexure Required

/ Form attached.

5.12 “Declaration-cum-Undertaking for

Compliance of Safety Laws and

Regulations” as amended in Required

Annexure / Form attached