Supply, Installation, Testing and Commissioning of IP based Video Surveillance System in HHP Diesel Locomotive etc. (Detailed Description as per item description)

Railway reserves the right to make the procurement from the manufacturer of the tendered item therefore manufacturers or their authorized Distributor/Dealer/Agent with Tenders specific authorization can only quote. OEMs can authorize and give Tender Specific Authorization to its Agent / dealers to quote on their behalf provided the OEM takes full responsibility for the quality of the material including warranty obligation and after-sale-service. In such cases the authorized agents / dealers would also give an undertaking as follows: (i) That he will be responsible for all the contractual obligations including quality aspects, replacement of parts / items and Warranty / Guarantee obligations including CAMC. (ii) That he will be responsible for after-sale-service. The offer without Tender Specific Authorisation Letter of the OEM will be summarily rejected, if the bidder is not the manufacturer of item. The OEM authorization certificate wherever required should be on company's letter head and must contain the full name, designation, active e-mail address and mobile number of the authorized signatory along with company's stamp. Without these the authorization certificate from OEM will not be considered as valid and offer will be summarily rejected without any back reference and no representation will be entertained. Buyer can seek the authentication of authorization certificate from OEM, if required.

If bidder is an OEM, it has to submit the documentary proof of being the manufacturer on company's letter head and must contain full name, designation, active e-mail address & mobile number of the authorized signatory with company's stamp. Without these the OEM certificate will not be considered as valid and offer will be summarily rejected without any back reference and no representation will be entertained.

The bidder shall provide valid STQC certification as per the requirement of RDSO Specification no. RDSO/SPN/TC/106/2025, Version 3.1 for both the camera and software of the MNVR as follows: 1. If the bidder is the Original Equipment Manufacturer (OEM): - The bidder must submit STQC certification for both the camera and software of MNVR. 2. If the bidder is a OEM of one of the items (either camera or software of MNVR): - The bidder must submit STQC certification for the item they manufacture. - The bidder must also submit the STQC certification of the OEM for the item they are procuring from the OEM. 3. If the bidder is a not OEM of both items (camera and software of MNVR), in that case: - The bidder must submit the STQC certification for both the camera and software of MNVR of the OEMs. The STQC certifications to be provided; issued on or before the tender opening date. Compliance of STQC requirements is mandatory for bid consideration, failing which offer will be summarily rejected.

Performance Clause: For Bulk Order A) The bidder should have successfully completed/executed the work of Supply, Installation & Commissioning of minimum 50 Nos. CCTV Cameras as part of one or more CCTV Surveillance Systems in Railways Rolling Stock (Coaches/Locomotives) including Metros/NCRTC coaches within India during last five (05) financial years & current financial year ending last day of month previous to the one in which the tender is invited. Or B) The bidder should have successfully completed/ executed the work of Supply, Installation & Commissioning of minimum 400 Nos. CCTV Cameras as part of one or more CCTV Surveillance Systems in Road mobility vehicles of Central/State Govt. Department/Organization/PSU during last five (05) financial years & current financial year ending last day of month previous to the one in which the tender is invited. Or C) The bidder should have successfully completed/ executed the work of Supply, Installation & Commissioning of minimum 400 Nos. CCTV Cameras as part of one or more CCTV Surveillance Systems in Central/State Govt. Department/Organization/PSU during last five (05) financial years & current financial year ending last day of month previous to the one in which the tender is invited. For developmental order: - Other sources who have successfully completed/ executed the work mentioned above, but who do not meet the minimum past performance for Bulk orders specified above, can be considered for placement of developmental order for the quantity up to maximum 20% of the NPQ provided they submit necessary documentary proof showing the details of supplied items along with value as required. Such tenderers are to note that non submission of such documents shall be taken as they are not having any such past performance and/or capacity, and their offer will be rejected and no back reference in this regard will be made. Following documents to be submitted with offer: - (i) Copies of PO or any other associated documents specifying details of work done. And (ii) Satisfaction completion certificate/performance certificate of such order by Government/PSU/ Corporate. (iii) The certificate issued by the CA of the bidder clearly specifying project name, Purchase Order/work order number along with date of Work Order/Purchase Order, numbers of IP based CCTV cameras commissioned, type of client, which are meeting the technical qualification criteria during the period specified under the criterion.

Parameter wise compliance of the technical requirement of the constituent items to be submitted as per para 3 & 4 of RDSO Specification no. RDSO/SPN/TC/106/2025 Version 3.1. Performa attached at Annexure VI, VII, VIII, IX, X and XI to examine the suitability of the technical parameters of the offered product.

EMD Clause: Tenderers are required to deposit Earnest Money online equivalent to the amount mentioned in the tender document. Tenderers not submitting Earnest Money should clearly indicate in their offer the reasons for the same, and failure to do so will be taken as unwillingness on their part to deposit the Earnest Money. B) Amount of EMD (rounded off to nearest higher Rs. 10 (ten)) to be taken in tenders, wherever applicable. a) It will be @ 2% of the estimated tender value up to Rs. 50 Cr. subject to maximum EMD of Rs. 20 lakh. b) EMD will be Rs. 50 lakh for tenders above Rs. 50 Cr. C) Exemption from Submission of Earnest Money: The under noted categories of tenderers are liable to get the exemption from deposit Earnest Money:- a. Firms registered with MSE for tendered item. b. Tender cases of value up to and including Rs. 25 lakh unless otherwise mentioned in the tender. c. Other Railways and Government departments. d. Indian Ordinance factories. e. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. f. Vendors registered with Railways for the trade group of the item tendered. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission of EMD for these items. i. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting EMD. KVIC and ACASH shall be exempted from EMD for items supplied by them. D) Offers of tenderers who do not submit Earnest Money, and are also not exempted from submission of Earnest Money shall be summarily rejected. E) The purchaser reserves the right to forfeit the Earnest Money Deposit if the tenderer withdraws or revises his offer within the validity period or fails to deposit Security Money in terms of Clause Para-9 of the Instruction to tenderers. F) No interest shall be payable by the purchaser on the Earnest Money if tender is cancelled by Railway administration and EMD returned. EMD of unsuccessful bidders and tenderers shall be released immediately after finalization of the tender. For detail appreciation Para-3 of instruction for tenderers may be referred.

OEMs must submit a declaration certificate regarding their genuinity, have their own manufacturing setups and IPR for the hardware(s)/software(s), and shall not have 3rd party manufacturing from any company blacklisted in India or abroad (due to proven backdoor access and data vulnerability) or any company sharing land border with India. The Intellectual Property Rights (IPR) of all manufactured final product and source code of all software including camera firmware etc. should not reside in countries sharing land borders with India, until unless specifically allowed by the Government of India and is registered with the Competent Authority of Government of India. Proof of IPR & source code residing in which country and requisite permission & registration with Competent Authority of Govt. of India, as applicable to comply with the above, shall be provided by the OEMs. The purchaser should ensure that latest Public Procurement Policy & other related orders issued by Government of India are followed. In case any breach or false declaration is found at any stage, immediate strict penal action is to be initiated by the purchaser.

Tenderers have to quote the FOR destination rate.

(A) MSE sources, who are interested for availing benefits under MSE act mentioned in the notification of Ministry of MSME, should upload valid document maintained under MSE act such as UDYAM Registration certificate duly marking the tendered item in the certificate otherwise claim for benefits under MSE act may not be entertained. (B) MSE source owned by SC/ST/Woman should upload necessary documents to get the benefits in regard to their category i.e. the ownership of MSE pertains to SC/ST/Other category clearly. Absence of this information in the registration certificate would be taken as MSE falling in the category of Others

In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, Public procurement of this item is restricted to Class - I and Class-II local suppliers only. Thus, only class-I and class-II local supplier as defined under the public procurement (preference to Make in India) Order, 2017, as amended time to time shall be eligible to bid in this tender. Offer from vendors who do not quality to be Class -I (Local Content :minimum 50% ) or Class-II (Local Content: minimum 20% but less than 50%) local supplier, shall be summarily rejected and, therefore, such vendors should not participate in the tender. In case any vendor who does not qualify to be a Class I or Class-II local supplier for the tendered item participates in the tender, such a bidder does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the bidder on this account.

Make in India Policy: (a) This tender complies with Public Procurement Policy (Make in India) Order 201, revised on 16.09.2017 or latest, issued by department of Industrial, Promotion and Policy, Ministry of Commerce circulated vide Rly. Bd letter No. 2015/RS(G)/779/2/Pt.1, dtd. 25.09.20 or latest. (b) Please declare the percentage of local content in the material being offered. Please enter 0 for fully imported item and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in NFR Instructions to tenderers with the details of the location(s) at which the local value addition is made. (c) In case of procurement for value in access of Rs. 10 Crs. the Class-I local supplier/Class-II local supplier shall be required to provide a certificate from the statutory auditor or cost auditor of the company (In case of companies) or from practicing cost accountant or practicing chartered accounts (In respect of suppliers other than companies) giving the percentage of local content at the time of execution of the Purchase Order. In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class I to Class II/Non-local or from Class II to Non-local a penalty upto 10% of the contract value may be imposed as per Railway Board Circular 2020/RS(G)/779/2/ Pt. 1(E3322671) dt. 20.08.2024.

Benefits to Micro and Small Enterprises (MSEs): As per the extant Public Procurement Policy of the Government of India, Micro and Small Enterprises (MSEs) having current and valid registration for the tendered item are entitled for benefits and preferential treatments specified in NFR Instructions to tenderers.

Contractor must provide POC( Proof of concept) for retro-fitment of VSS as per RDSO Spec. RDSO/SPN/TC/106/2025 Version 3.1 and Railway Board L/NO. 2025/Dev.Cell/CC1/1-E3485651 Dtd. 21.07.2025 of any ZR. If the bidder does not have a POC from any other Zone of Railways (ZR), then a POC from North Frontier Railway (NFR) is required to be done.

Scope of supply (Bid price to include all cost components): On site Supply, Transportation, Installation, Testing and Commissioning of Goods with CAMC for 5 years

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection by RDSO

The tenderer shall submit a copy of certificate stating that all their statements/documents submitted alongwith bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed in Annexure I. Non Submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in tender document.

RDAS is not required in the IP based Video Surveillance System in HHP Diesel Locomotive as per Clause No. 7 of RB L.No.- 2025/Dev.Cell/ICC1/1-E3485651, Dt. 16.06.2025.

SECURITY DEPOSIT: 1). The successful tenderers shall, within 21 days after written notice of acceptance of tender has been posted to him, deposit Security Deposit a sum equal to (a) 5% of contract value subject to maximum of Rs 50 lakh for contracts above Rs 25 lakh and up to Rs 50 crore. (b) Rs 1 Cr or as fixed by Railway authorities in tender document for contract value above Rs 50 Crore, as security for satisfactory fulfillment of the contract unless otherwise SD waival is specifically mentioned in tender/LOA. (c) However, all tenders shall have Security Deposit 5% of contract value. 2). The Security money can be deposited in any of the following forms: 2.1 Deposit receipts, Pay orders, Demand Drafts, Guarantee Bonds issued by Nationalized or Scheduled Commercial Banks, Bonds of Indian Railway Finance Corporation and KRCL Bonds, Government Securities and deposit receipts in the post office saving banks. The Guarantee Bonds/Bank Guarantee should be submitted in the prescribed form as per Annexure-1. 2.2 Payment of Security money in the form of pay order/demand draft shall be made in favour of PFA, North East Frontier Railway payable at Maligaon. 2.3 Security deposit shall remain valid for a minimum period of 60 days beyond the date of completion of all contractual obligations of supplier. 3). The Security Deposit (SD) shall be taken from all vendors for contracts above Rs.25 lakh subject to following exemptions: a. The store contract cases of value upto Rs. 25 lakh b. Other Railways and Government departments. c. Indian Ordinance factories. d. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. e. In tenders issued against PAC, OEM in whose favour PAC has been issued shall be exempted from submitting SD. KVIC and ACASH shall be exempted from SD for items supplied by them. f. Vendors registered with Railways for the trade group of the item tendered shall be exempted from SD for orders valued upto their monitory limit of registration. g. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. h. Vendors registered with Railways for supply of medicine, medical equipments and consumables shall be exempted from submission from SD for these items. Note: Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action as per extant instructions.

Validity of the offer will be 180 days from the date of closing of the tender

Warrantee Clause: The warranty of the complete system will be 42 months from the delivery or 36 months from the date of satisfactory commissioning and acceptance test of the item, whichever is earlier, including Preventive maintenance. The contractor shall ensure round the clock availability of qualified engineer at the nominated Coaching shed/Workshop for the first three years. After expiry of warranty, the CAMC for 5 [Five] year as per terms and conditions mentioned in as per CLW Document No. CLW/ELDO/AMC/VSS/01 Rev-0 Alt-C shall be applicable.

Acceptance of tender: (a) The purchaser reserves the right to reject any or all of the tenders in part or full at his sole discretion without assigning any reason. (b) Railway does not pledge itself to accept the lowest or any tenders and reserves to itself the right of acceptance of the whole or any part of the quantity offered. (c) The decision of Railways with regard to allotment of quantity so as to insure uninterrupted supply of Sleepers will be final. (d) The acceptance of the tender will be communicated by letter of acceptance direct to the tenderers. In case where a counter offer is issued, the unconditional acceptance of counter offer will result in a validity concluded contract through formal letter of acceptance may be forwarded to the contractor at a letter date.

The purchaser reserves the right to discharge the tender in case Cartel is suspected or the tender is not found to be advantageous/reasonable for Railways.

All supply, installation, testing, commissioning, and associated work under this contract shall be carried out strictly in accordance with RDSO Specification No. RDSO/SPN/TC/106/2025 Version 3.1

Bidders are required to specify the make/brand and product numbers for the items and provide a detailed breakup of the offered rates as per the format given in Annexure IV.

Annual Maintenance Contract:- The detailed terms and conditions of AMC shall be as given in attached Annexure II CAMC.

CAMC orders would be placed by respective Consignee before the expiry of warranty period.

CAMC is mandatory after the completion of warranty period and Tenderers should note that Comprehensive Annual Contract after completion of warranty period will be executed by the respective coaching Depot/ Workshop where the coach will be homed as per conditions of comprehensive AMC in the attached document Annexure-II

Contractor has to quote rate in accordance to documents attached.

List of Items for Single Cab and Dual Cab Deisel Loco are attached in Annexure V.

Work will be executed in any Coaching Depot/Workshop under NFR Jurisdiction

Splitting Clause: The purchaser reserved the right to split the bulk order quantity between two or more firms in terms of Para-7.3 of Instructions to tenderers for e- tenders.

(a) In the event of any contradiction or conflict between the NFR Instructions to tenderers and the attached documents, the conditions specified in the attached documents will prevail. (b) In the event of any contradiction or conflict between the NIT and the attached documents, the conditions specified in the NIT will prevail.

The Bidders has to supply as per Single Cab and Dual Cab Drawings attached with the NIT