Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0

Date of Submission of Technical Bid, Tender Fees, : From 01/05/2026 to 22/05/2026 Up

EMD and other documents in hard copy. to 16.00 Hour

Estimated Project Cost Rs.1,00,00,000/-

Bid Validity 120 Days

Tender Fee : Rs.10,000/-

Performance Security Deposit : Rs.3,00,000/-

To be submitted to:

SOLID WASTE MANAGEMENT DEPARTMENT

VADODARA MUNICIPAL CORPORATION,

TAMBEKAR VADA, OLD WARD NO.13 OFFICE,

RAOPURA, VADODARA - 390

SECTION 1 E-TENDER NOTICE

NOTICE INVITING TENDER

Tender Notice No. PRO -13/2026-21, 01/05/2026

Organization Name Vadodara Municipal Corporation

Department Name Solid Waste Management

Scope of Work Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat

Tender Type Open

Bidder Nationality Indian

Product Services

Type of Contract Work

Bidding Currency Single

Joint Venture Not Allowed

Document downloading last date From 01/05/2026 to 20/05/2026 Up to

&time 16.00 Hour

Last date & time of online Bid From 01/05/2026 to 20/05/2026 Up to

submission 16.00 Hour

Physical submission of EMD, From 01/05/2026 to 22/05/2026 Up to

Document Fee, PQ bid, Technical 16.00 Hour at Solid Waste Management

bid and Supporting documents Department, Vadodara Municipal

Corporation, Tambekar Vada, Old Ward

Schedule of E-Tender No.13 Office, Raopura, Vadodara,

Gujarat. 390001 through RPAD/Speed

Post through postal authority only.

Pre bid Bidder shall submit pre-bid queries online

via email on [email protected] on

or before 07/05/2026 Up to 16.00.

Opening of Price Bid (Online) -

Bid validity period 120 days from opening of bid

Project Duration 24 months.

Rs. 10,000/- (Rupees Ten Thousand

Only) in the form of an Account Payee

Document Fee Demand Draft, payable in favour of The

Commissioner, Vadodara Municipal

Corporation, payable at Vadodara.

Payment Details Rs. 2,00,000/- (Rupees Two Lakh Only)

in the form of a Demand Draft from any

Nationalized Bank / Scheduled Bank,

payable at Vadodara, in favour of The

Municipal Commissioner, Vadodara

Municipal Corporation only.

General Terms & EMD & Tender fee shall be submitted in electronic format only through online

Conditions (by scanning) while uploading the bid. This submission shall mean that EMD &

tender fee are received for purpose of opening the bid. Accordingly,

offer/tenders of those tenderers whose EMD & tender fee is received

electronically, shall be opened. However, for the purpose of realization of EMD

and Tender Fee, bidder shall send the EMD as well as Tender fee in required

format in original through RPAD / Speed Post so as to reach to Solid Waste

Management Department, Khanderao Market within 3 days from the last date

of submission of price-bid. Punitive action shall be initiated for non-submission

of EMD & Tender fees in original to Solid Waste Management Department,

Khanderao Market by bidder including abeyance of registration and

cancellation of E-tendering code for One year. All documents in supporting of

bid shall be in electronic format only through online (by scanning) during the

bidding period.‖

 All documents must be colored scanned to be seen as original. Scanning

in black and white or gray shall not be acceptable.

 Documents in original must be notarized with clearly displaying stamp,

number and name of the notary. Documents submitted in photocopy

shall be attested with true copy.

 Price Bid shall have to be quoted strictly online only. No hard copy of

price bid shall be accepted.

 All document related to qualification shall be submitted online only,

submission made in physical format later shall not be considered as

 Addenda/corrigenda to these tender documents, if issued must be

signed and submitted online only.

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for these works is available only in Electronic format

which can be downloading free of cost by the bidder.

SUBMISSION OF TENDER: -

The tenders will be received up to 16:00 Hours on 20/05/2026 through

online e tendering on www. vmc.nprocure.com

"Following Documents shall only be submitted in HARD COPY to

Vadodara Municipal Corporation by all bidders"

 Earnest Money Deposit as mentioned in the Tender. (i.e. D.D)

 Tender Fees as mentioned in the tender

 Non-Blacklisting Certificate on Bidder’s Letterhead.

 Affidavit on Non-Judicial Stamp Paper of Rs.300/-

 Downloaded Tender document must be stamped and signed by

authorized personal and submitted in hard copy in Technical

Proposal Documents Cover.

Price bid submitted physically will not be accepted. Please note that Non-

submission of Hard copies of Documents mentioned in this Tender Document

as well as price bid does not absolve the bidders from any liability created

from the bid condition and bidding process. Price Bid shall have to be

quoted strictly online only. Technical Proposal Documents in Hard copy

shall be submitted only by Qualified Bidders.

 This cover must be superscripted with "Technical Proposal Cover". All

above sealed covers shall be put together in One cover (say Main cover)

and this cover duly sealed shall be submitted to "Solid Waste

Management Department, Vadodara Municipal Corporation,

Tambekar Vada, Old Ward No.13 Office, Raopura, Vadodara –

001" by Speed Post / Registered Post only on or before 22/05/2026 at

 Tender Notice No., Due Date, Name of Work, and Name of Tenderer

/ Contractor with Address must be specified on all above covers.

 No delay on account of any case for receipt of tender shall be entertained.

Tenders received or due to be received after the time limit is over will not

be accepted and if inadvertently accepted will not be opened and will be

returned unopened. The tenders which may get opened before the due

date with no indication having been given on the outside of the envelope

are liable to be rejected.

 The tender must contain the name, address and residence and place of

business of the persons submitting the tender and must be signed and

sealed by the Tenderer with his usual signature.

 All partners must sign tenders by partnership firm. The full name and

addresses of all the partners shall be furnished. The tenders by

Corporation / Companies must be signed with the legal name of the

Corporation / Company by the president / or by the secretary or other

person or persons legally authorized to bind the Corporation / Company in

OPENING OF TENDER: -

The Cover 1 and Cover 2 will be opened on the specified date online on

website https://vmc.nprocure.com Bidders or their representative who wish to

participate in online tender opening can log on to https://vmc.nprocure.com on

the due date and time, mark their presence and participate in online tender

opening. Bidders who wish to remain present at Vadodara Municipal

Corporation, Solid Waste Management Department at the time of tender

opening can do so. Only one representative of each firm will be allowed to

remain present.

Information for online 1. Internet site address for e-Tendering activities will be

participation https://vmc.nprocure.com

2. Interested bidders can view detailed tender notice and download tender

documents from the above-mentioned website.

3. Bidders who wish to participate in online tender must register with the

website through the ―New User Registration‖ link provided on the home

page. Bidder will create login id & password on their own in registration

4. Bidders who wish to participate in this tender need to procure Digital

Certificate as per InformationTechnologyAct-2000 using that they can

digitally sign their electronic bids. Bidders can procure the same from any

of the CCA approved certifying agencies, or they may contact (n) code

Solution at below mentioned address and they will assist them in procuring

the same. Bidders who already have a valid Digital Certificate need not to

procure the same. In case bidders need any clarification regarding online

participation, they can contact

M/S (n)code Solution

301, G.N.F.C. Info Tower,

Near grant Bhagwati Hotel,

Ahmadabad 380015, India.

URL: https://vmc.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill data in

predefined forms of tender fee, EMD, PQ (Technical) or experience details

and Price bid only.

6. Bidder should upload original and color scan copies of reference documents

in support of their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on final

submission link to submit their encrypted bid.

HEAD OF DEPARTMENT (HOD)

SOLID WASTE MANAGEMENT

VADODARA MUNICIPAL

SECTION 2 ELIGIBILITY CRITERIA

2.1. General Instructions

1. Non-refundable Tender Fee: The tender fee of Rs. 10,000/- shall not be refunded under

any circumstances.

2. EMD Validity: Earnest Money Deposit (EMD) of Rs. 2,00,000/- must be submitted strictly

in the form of a Demand Draft (DD) from any Nationalized / Scheduled Bank, drawn in

favour of The Commissioner, Vadodara Municipal Corporation, payable at Vadodara.

3. Bid Validity: The offer shall remain valid for 120 days from the date of opening of the

4. Rejection of Incomplete Bids: Tenders submitted without tender fee, EMD, or any of the

required pre-qualification documents, or those that are incomplete in any respect, shall be

summarily rejected.

5. Conditional Tenders: Conditional tenders shall not be accepted. The Municipal

Commissioner, VMC, reserves the right to accept or reject any tender without assigning any

6. Jurisdiction: All disputes arising out of this tender shall be subject to the exclusive

jurisdiction of courts in Vadodara, Gujarat.

2.2. Pre-Qualification Criteria

Experience of having successfully completed similar works during the last 7 years ending on

the last day of the month previous to the month in which applications are invited. The bidder

must meet any one of the following:

Three similar completed works, each with a contract value not less than 40% of the project

Two similar completed works, each with a contract value not less than 50% of the project

One similar completed work with a contract value not less than 80% of the project cost .

“Similar Work” shall mean any of the following types of projects completed for a Government

Department, Urban Local Body, Statutory Authority, or Public Sector Undertaking:

 Artistic / Aesthetic Wall Painting – including but not limited to brush painting, spray

painting, mural work, or other decorative painting executed on public walls, flyovers, or

infrastructure, with varying levels of detailing (flat, design, detail, realistic).

 Urban Beautification Works – such as installation of street furniture (waste bins, benches,

planters, bollards), landscaping, decorative lighting, public art installations, or any other

aesthetic improvement undertaken under urban development missions.

 Solid Waste Management Infrastructure – projects involving supply, installation, or

maintenance of waste collection systems (bins, trolleys, segregation sheds) or related IEC

(Information, Education & Communication) initiatives that include physical beautification

 Preference shall be given to experience gained under Swachh Bharat Mission

(SBM) , Nirmal Gujarat, National Clean Air Programme (NCAP) , or other Central /

State Government urban development missions.

2.3 Financial Capacity

Criteria Minimum Requirement Document to be Submitted

3.1 Average Not less than ₹125.00 Lakh (Rupees Audited balance sheets &

Annual One Hundred Twenty-Five Lakh only) profit & loss statements for the

Turnover during the last three financial years (FY last three years, certified by a

2022–23, 2023–24, and 2024–25). Chartered Accountant.

3.2 Net Worth Positive net worth as on the last As per audited balance sheet

financial year closing date. for the last financial year.

2.4 Human Resource & Infrastructure

Document to be Submitted

4.1 In-house The bidder must have adequate in-house Organizational profile

Professional capacity including professionals in IEC highlighting team

Capacity design, social communication, event structure, qualifications,

management, and monitoring & evaluation. and relevant experience.

Considering the nature and quality  Organizational profile

with team structure, key

requirements of the work, the bidder must personnel,

also possess demonstrated expertise in wall qualifications, and

painting works. It is mandatory that the experience.

 Fine Arts degree (or

tenderer or an authorized manager holds a equivalent) certificate

Degree in Fine Arts or an equivalent of tenderer/authorized

qualification. The name of such qualified manager.

 Proof of wall painting

tenderer/manager must be reflected in the work experience.

firm‘s registration certificate official  Registration document

documents. showing name of

tenderer/manager.

4.2 Production & Access to facilities such as graphic design, List of owned / leased

Creative printing, digital media, and audio-visual facilities or agreements

Facilities development. with service providers.

4.3 Key Curriculum Vitae (CVs) of key personnel CVs of proposed project

Personnel proposed for the project, with qualifications manager, IEC specialists,

and relevant experience. creative team, etc.

2.5 Statutory Compliance

Document to be Submitted

5.1 Tax Valid PAN, GST registration, and any Copy of PAN Card; GST

Registrations other statutory registrations as applicable. Registration Certificate.

5.2 Compliance Undertaking of compliance with all Self-declaration on

Undertaking applicable labor laws, environmental company letterhead

regulations, and municipal guidelines.

5.3 Agreement to The bidder must agree to adhere to all Signed statement in the

Terms terms, conditions, and timelines specified bid form.

2.6 Consortium / Joint Venture

 Consortium or Joint Venture (JV) is not applicable for this tender. Only single entities

meeting the above criteria are eligible.

3. Documents to be Submitted (Checklist)

Bidders shall submit the following documents as part of the Technical Bid. A summary checklist

is provided for reference:

Sr. No. Document

1 Copy of Certificate of Incorporation / Registration

2 PAN Card, GST Registration Certificate

3 Audited Financial Statements / CA Certificate for last 3 years (2022-23, 2023-24,

4 Work Orders and Completion Certificates / Client Testimonials for relevant projects (as

per technical experience requirements)

5 Organizational Profile and Key Personnel Details (including CVs)

6 Declaration of Non-Blacklisting (on company letterhead)

7 Undertaking of Statutory Compliance (on company letterhead)

8 Tender Fee (DD of ₹10,000/-) – scanned copy with hard copy submission

9 Earnest Money Deposit (DD of ₹2,00,000/-) – scanned copy with hard copy submission

10 Signed and stamped copy of the downloaded tender document

11 Affidavit on Non-Judicial Stamp Paper of ₹300/- (as per format)

12 Any other document specified in the tender

4. Evaluation of Pre-Qualification

 The evaluation of pre-qualification shall be based solely on the documents submitted online

(and physically, as required).

 Bids that do not meet any of the mandatory criteria shall be rejected at the technical

evaluation stage.

 The decision of the Municipal Commissioner, Vadodara Municipal Corporation,

regarding the pre-qualification of a bidder shall be final and binding on all bidders.

SECTION 4 DISCLAIMERS

This document is a reproduction of the original tender notice for informational and convenience

purposes only. The user is advised to exercise utmost caution and rely solely on the official

sources for accurate, complete, and legally binding information.

1. No Warranties of Accuracy: While every effort has been made to ensure the accuracy of

the content reproduced herein, no guarantees express or implied, are made regarding the

completeness, reliability, or timeliness of the information. The data, including but not limited

to dates, a Agreements, specifications, and procedures, may be subject to errors, omissions,

2. Official Source is Authoritative: The only authoritative and legally binding version of the

tender document is the one published and available for download on the official e-tendering

portal: https://vmctender.nprocure.com/. Any discrepancy between this document and the one

on the official portal shall be resolved in favor of the official version.

3. Bidder's Responsibility: It is the sole responsibility of prospective bidders to:

 Regularly check the official e-tendering portal for any addenda, corrigenda, amendments,

or updates issued by the Vadodara Municipal Corporation (VMC).

 Verify all critical details, including submission deadlines, tender fees, EMD a

Agreements, technical criteria, and terms & conditions directly from the original tender

document and subsequent official communications.

 Ensure their bid complies fully with all requirements, formats, and submission methods

(both online and physical) as stipulated in the official tender document.

4. No Liability: The creator of this reproduced document shall not be held responsible or liable

for any loss, damage, expense, or claim of any nature, whether direct or consequential,

arising from the use of, reliance on, or any action taken based on the information contained in

this document. This includes, but is not limited to, financial loss, disqualification of a bid, or

missed opportunities resulting from inaccuracies or reliance on this summary.

5. Legal and Professional Advice: This document does not constitute legal, financial, or

professional advice. Bidders are strongly encouraged to seek independent professional and

legal counsel to understand the full implications of the tender and to prepare their

6. Governing Terms: The bidding process and any subsequent contract shall be governed

exclusively by the terms, conditions, and specifications laid out in the official tender

documents and the prevailing laws and regulations of India. The General Instructions and

Terms of Reference (TOR) within the official document shall prevail.

By accessing and using this document, the user acknowledges and agrees to the terms of this

SECTION 5 DEFINITIONS

SECTION 5 : DEFINITIONS

In this tender document, unless the context otherwise requires, the following terms shall have the

meanings ascribed to them:

1. “Bidder” means any person, firm, company, LLP, AGENCY, trust, society, or other legal

entity submitting a bid in response to this tender.

2. “Bidding Document” means the complete set of documents issued by VMC comprising the

Invitation for Bids, Instructions to Bidders, Pre-Qualification Criteria, General and Special

Conditions of Contract, Schedule of Requirements, Technical Specifications, Forms, and all

addenda/corrigenda.

3. “BOQ” / “Bill of Quantities” means the priced schedule of items forming part of the Price

Bid, wherein the bidder quotes rates for the required works.

4. “Commissioner” means the Municipal Commissioner of Vadodara Municipal Corporation,

or any officer authorized by him to act on his behalf for the purposes of this tender.

5. “Contract” means the agreement entered into between VMC and the successful bidder,

incorporating all tender documents, the accepted bid, and any subsequent amendments.

6. “EMD” / “Earnest Money Deposit” means the amount deposited by the bidder as a

guarantee of good faith, as specified in the Invitation for Bids. It may be forfeited in case of

withdrawal of bid or non-compliance with the tender conditions.

7. “Estimated Project Cost” means the estimated value of the work as indicated in the tender,

which is ₹1,00,00,000/- (Rupees One Crore Only) , serving as the basis for determining

eligibility thresholds.

8. “Government” means the Government of Gujarat or the Government of India, as applicable.

9. “HOD” means the Head of Department (Solid Waste Management), Vadodara Municipal

10. “IEC” means Information, Education & Communication activities undertaken as part of the

Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0.

11. “JV” / “Joint Venture” means a consortium or partnership formed by two or more entities

for the purpose of bidding. JVs are not permitted for this tender.

12. “LOA” / “Letter of Acceptance” means the formal communication by VMC to the

successful bidder confirming acceptance of the bid and initiating the contract.

13. “Nirmal Gujarat 2.0” refers to the flagship sanitation and urban development mission of the

Government of Gujarat.

14. “Performance Security / Performance Bank Guarantee” means the security deposit to be

furnished by the successful bidder after award of contract, as a guarantee for due

performance of the contract.

15. “Pre-Qualification Criteria” means the minimum eligibility requirements set out in Section

2 that a bidder must satisfy to be considered for further evaluation.

16. “Project” / “Work” means the Urban Beautification Initiative under SBM 2.0 & Nirmal

Gujarat 2.0, including all activities, supplies, and services specified in the tender.

17. “SBM 2.0” means Swachh Bharat Mission (Urban) 2.0, the Government of India‘s flagship

urban sanitation and waste management program.

18. “Similar Work” shall have the meaning ascribed in Clause 2.2 of the Pre-Qualification

Criteria, i.e., projects involving artistic wall painting, urban beautification works, or solid

waste management infrastructure with aesthetic components, executed for a government

department, Urban Local Body, or statutory authority.

19. “Technical Bid” means the part of the bid containing pre-qualification documents,

credentials, and technical proposals, submitted without price information.

20. “Price Bid” means the part of the bid containing the priced BOQ, submitted online

separately and opened only for technically qualified bidders.

21. “VMC” means Vadodara Municipal Corporation, a statutory body constituted under the

Bombay Provincial Municipal Corporations Act,

22. “Year” unless otherwise specified, means the financial year (April 1 to March 31).

SECTION 6 INTRODUCTIONS

Vadodara Municipal Corporation (VMC) has been at the forefront of urban transformation,

consistently working towards enhancing the quality of life for its citizens. In line with the

national Swachh Bharat Mission (SBM) 2.0 and the state-led Nirmal Gujarat 2.0, VMC is

committed to creating a cleaner, greener, and more aesthetically vibrant city. These missions

emphasize not only infrastructure development but also behavioral change, citizen participation,

and sustainable urban practices.

The Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0 represents a holistic

approach to urban improvement. It combines physical infrastructure—such as artistic wall

paintings, street furniture, and waste management assets—with intensive Information, Education

& Communication (IEC) and capacity-building interventions. This integrated strategy aims to

transform public spaces, instill a sense of ownership among residents, and promote long-term

behavioral change in solid waste management and environmental stewardship.

Urban beautification goes beyond aesthetics; it is a powerful tool for social messaging, civic

pride, and community engagement. By embedding themes of cleanliness, segregation, air quality,

and sustainability into public art and interactive installations, the initiative seeks to make SBM

2.0 and Nirmal Gujarat 2.0 visible, relatable, and actionable for every citizen. Complementing

these visual elements with structured IEC and capacity-building programs ensures that awareness

translates into sustained action.

3. Objectives of the Tender

Through this tender, VMC intends to empanel a competent and experienced agency to execute

the Urban Beautification Initiative. The primary objectives are:

 Artistic & Aesthetic Enhancement: Create visually impactful wall murals, 3D paintings,

waste-to-art installations, and other creative elements that communicate key messages related

to solid waste management, air quality, and civic responsibility.

4. Scope of Work

The scope of work for the selected agency shall include, but not be limited to:

Component Description

Artistic Wall Execution of brush/spray painting on designated walls with varying

Paintings levels of detailing (flat, design, detail, realistic) to convey messages

aligned with SBM 2.0 & Nirmal Gujarat 2.0.

Development of 3D paintings to enhance public spaces.

5. Project Duration

The project shall be executed over a period of 24 months, with phased implementation across

various zones and wards of Vadodara city.

6. Expected Outcomes

The successful implementation of this initiative is expected to yield the following outcomes:

 Enhanced Public Spaces: Transformation of selected locations into aesthetically pleasing,

vibrant areas that reflect the city‘s cultural identity and commitment to cleanliness.

 Increased Citizen Awareness: Widespread understanding among residents about solid

waste segregation, recycling, and the importance of air quality, leading to voluntary

behavioral change.

 Improved Waste Management Practices: Higher participation in source segregation,

reduced littering, and better utilization of waste management infrastructure.

 Strengthened Community Ownership: Active involvement of Resident Welfare

Associations (RWAs), schools, colleges, and local businesses in maintaining beautified

assets and sustaining cleanliness.

 Enhanced Municipal Capacity: Municipal staff and frontline workers equipped with the

skills and tools to effectively plan, implement, and monitor IEC and beautification programs.

 Sustainable Model for Replication: Creation of a replicable framework for urban

beautification and citizen engagement that can be scaled across other wards and cities.

SECTION 7 GENERAL INSTRUCTIONS

SECTION 1: GENERAL INSTRUCTIONS TO BIDDERS

1.1 INTRODUCTION

1.1.1 A key strategy under Swachh Bharat Mission (SBM) is behavior change communication to

ensure that sanitation and cleanliness issues are mainstreamed with the general public. This

includes issues of waste segregation, reduction of littering, proper use of infrastructure, hygiene

practices, and the related health and environmental consequences.

1.1.2 Vadodara Municipal Corporation (VMC) shall be responsible for implementation of

Information, Education & Communication (IEC) activities under Swachh Bharat Mission 2.0 and

Nirmal Gujarat 2.0 in Vadodara, with a focused mandate on city beautification. This includes

execution of structured urban beautification initiatives such as aesthetic enhancements, wall

paintings, and improvement of public spaces, aimed at promoting sustained cleanliness and

achieving the vision of a ‗Swachh and Sundar‘ city.‖

1.1.3 VMC invites detailed proposals (hereinafter referred to as ―Bids‖) for the Urban

Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0. The selected agency will be

responsible for designing, developing, and implementing artistic wall paintings and related

activities as detailed in the Scope of Work. VMC will select a qualified agency among those

submitting bids in accordance with the method of selection described herein.

1.1.4 Bidders may include AGENCYs, Mass Media Companies, firms, LLPs, companies, trusts,

or societies registered in India, possessing the requisite experience and capacity. Bidders must

familiarize themselves with local conditions and take them into account in preparing their

1.1.5 Each bidder shall submit only one (1) Bid for this project. Any bidder who submits more

than one Bid, either individually or as a part of a consortium, will be disqualified. Consortium /

Joint Venture is not permitted for this tender.

1.1.6 The bidder shall bear all costs associated with the preparation and submission of its Bid.

VMC shall not be responsible or liable for any such costs, regardless of the conduct or outcome

of the bidding process.

1.1.7 In the event of any dispute arising out of or in connection with the contract, the decision of

the Municipal Commissioner, Vadodara Municipal Corporation, shall be final and binding on

1.2 CLARIFICATION AND AMENDMENT OF TENDER DOCUMENTS

1.2.1 A prospective bidder requiring any clarification of the Tender Documents shall submit its

query in writing via email or by post to:

Executive Engineer, Solid Waste Management

Vadodara Municipal Corporation

Tambekar Vada, Old Ward No.13 Office, Raopura, Vadodara –

Email: [email protected]

Queries must be submitted on or before the date specified in the Invitation for Bids (IFB).

VMC will respond by email or post to such requests and will send copies of the response to all

bidders who have downloaded the tender documents. Clarifications will also be published on the

VMC website (www.vmc.gov.in) and the e-tendering portal (https://vmc.nprocure.com).

1.2.2 At any time before the last date of submission of bids, VMC may, for any reason, whether

at its own initiative or in response to a clarification requested by a bidder, modify the Tender

Documents by issuing an addendum/corrigendum. Such addenda/corrigenda will be published on

the e-tendering portal and shall be binding on all bidders. VMC may, at its discretion, extend the

deadline for submission of bids.

1.3 PREPARATION OF BID

1.3.1 Bidders are required to submit their bids online through the e-tendering portal

(https://vmc.nprocure.com). The bid shall comprise two parts: Technical Bid (Cover

1) and Price Bid (Cover 2). All documents submitted shall be in English.

Technical Proposal

1.3.2 In preparing the Technical Proposal, bidders are expected to examine the documents

comprising this Tender in detail. Deficiencies in providing the information requested may result

in rejection of the proposal.

1.3.3 The Technical Proposal shall include the following information, using the forms provided

in Section 9.0 of this Tender Document:

 Form 9B – Organization’s Relevant Experience: A brief description of the Organisation

along with an outline of recent experience on projects/programmes of a similar nature

undertaken in the past. For each project, the outline shall indicate the profile and names of

the personnel deployed, duration of the project, value of work, and the bidder‘s involvement.

Submission of reference letters or completion certificates from former clients is preferred.

VMC reserves the right to verify successful completion of projects.

 Form 9C – Rationale and Context of Programme: A description of the basis for this

programme in Vadodara, the significance of urban beautification and IEC under SBM 2.0 &

Nirmal Gujarat 2.0, the relevant issues specific to Vadodara, including background

information relevant to public participation and awareness.

 Form 9D – Programme Description: A detailed programme description demonstrating the

bidder‘s understanding of the programme requirements and constraints, and how these would

be addressed. The description shall include: goal and objectives, approach, methodology,

intervention strategies, activity plan, monitoring and evaluation, programme outcomes,

networking and linkages, policy implications, dissemination and advocacy, collaboration for

similar projects, and sustainability. The proposal must be complete and comply with the

scope and activities specified.

 Form 9E & 9F – Details of Team Members / CVs: Qualification and relevant experience

of the proposed team, including a list of past and present assignments on awareness,

community engagement, and similar programmes. The bidder shall provide an organogram

showing names, responsibilities, and reporting lines. CVs of proposed team members, signed

by the candidate and the authorized representative, shall be submitted in Form 4F.

 Form 9G – Activity Schedule: An implementation plan indicating the proposed sequence of

activities, timelines, and milestones.

Bidders may submit any additional information they consider relevant to justify their

1.3.4 The Technical Proposal shall not include any financial information.

Financial Proposal

1.3.5 In preparing the Financial Proposal, bidders shall take into account all requirements and

conditions of the Tender Documents. The Financial Proposal shall follow the format provided

in Section 9.0 (Sample Forms), listing detailed cost break-ups associated with the proposed

programme. The Price Bid shall be submitted online only through the e-tendering portal; no hard

copy of the Price Bid will be accepted.

1.3.6 The Technical and Financial Proposals shall remain valid for 120 days from the date of

opening of the Technical Bid. During this period, bidders are expected to keep the proposed team

members available. If VMC requests an extension of the validity period, the bidder shall have the

right to extend it without changing the financial conditions.

1.3.7 Price escalation or variation clause will not be accepted.

1.4 SUBMISSION, RECEIPT, AND OPENING OF TECHNICAL AND FINANCIAL

1.4.1 Bids shall be submitted online through the e-tendering portal (https://vmc.nprocure.com).

The scanned copies of all required documents (coloured scans, notarized where applicable) shall

be uploaded as part of the Technical Bid. The Price Bid shall be filled online in the prescribed

1.4.2 Physical Submission of Documents: In addition to online submission, the following

documents must be sent in hard copy by Speed Post / Registered Post only to the address below:

 Tender Fee (Demand Draft of ₹10,000/-)

 Earnest Money Deposit (Demand Draft of ₹2,00,000/-)

 Non-Blacklisting Declaration (on letterhead)

 Affidavit on Non-Judicial Stamp Paper of ₹300/-

 Signed and stamped copy of the downloaded tender document

The outer envelope shall be super-scribed with “Tender Notice No., Due Date, Name of Work,

and Name of Bidder” and addressed to:

Executive Engineer, Solid Waste Management

Vadodara Municipal Corporation

Tambekar Vada, Old Ward No.13 Office, Raopura, Vadodara –

The hard copies must reach the above address on or before the date and time specified in the

Invitation for Bids. Delay in transmission shall not be accepted as a valid cause for delay in

1.4.3 The Technical Bids will be opened online on the specified date and time. Bidders or their

authorized representatives may be present online or at the VMC office during the opening.

1.4.4 The Financial (Price) Bids will be opened online only for those bidders who are found

technically qualified. The date and time for price bid opening will be intimated separately.

1.5 AWARD OF PROGRAMME

1.5.1 The contract will be awarded to the technically qualified bidder quoting the lowest

evaluated price, subject to successful negotiation (if any) and fulfillment of all pre-award

1.5.2 The successful bidder is expected to commence the programme within one month of the

award of the contract or as specified in the Letter of Acceptance (LOA).

1.6.1 Information relating to evaluation of proposals and recommendations concerning award

shall not be disclosed to bidders or to other persons not officially concerned with the process

until the award of the contract is notified to the successful bidder.

1.7 PAYMENT TERMS

1.7.1 No advance payment shall be made to the successful bidder.

1.7.2 Payment for materials (e.g., printing, production) shall be made after delivery and

acceptance by VMC, on a monthly running bill basis.

1.7.3 Payment for programme delivery (IEC activities, wall paintings, installations, etc.) shall be

made on monthly running bills after satisfactory completion of the work as certified by the

concerned VMC officer.

1.7.4 All payments shall be subject to statutory deductions (TDS, GST, etc.) as applicable.

Seal and Signature of the Bidder & Date:

Head of Department (HOD)

(Solid Waste Management)

Vadodara Municipal Corporation

SECTION 8 TERMS OF REFERENCE (TOR)

SECTION 8: TERMS OF REFERENCE (TOR)

Vadodara Municipal Corporation (VMC) is committed to enhancing urban sanitation, waste

management, and environmental quality under the Swachh Bharat Mission (SBM) 2.0 and the

state-led Nirmal Gujarat 2.0. A critical component of these missions is the active participation

of citizens, which can be fostered through aesthetically engaging public spaces and effective

Information, Education & Communication (IEC) interventions.

The Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0 is designed to

transform public spaces by combining artistic enhancements (wall paintings, murals,

waste-to-art installations, street furniture) with IEC activities that promote behavioral change in

solid waste management and environmental stewardship.

VMC invites proposals from qualified and experienced agencies (AGENCYs, Mass Media

Companies, firms, companies, trusts, or societies) to design, develop, and implement this

integrated initiative. The selected agency shall demonstrate expertise in creative communication,

social mobilization, event management, and the execution of artistic and infrastructural

beautification works.

The key objective of this initiative is:

Artistic & Aesthetic Enhancement: Create visually impactful wall murals, 3D paintings,

waste-to-art installations, and other creative elements that communicate key messages related to

solid waste management, air quality, and civic responsibility.

8.3 SCOPE OF WORK

The selected agency shall be responsible for the following activities, broadly categorized

into physical beautification and IEC & capacity building components.

8.3.1 Physical Beautification Works

Activity Description

Artistic Wall Execution of brush/spray painting on designated walls with varying levels

Painting of detailing: flat work, design work, detail work, and realistic work.

Themes shall align with SBM 2.0 and Nirmal Gujarat 2.0 messages.

3D Paintings / Creation of three-dimensional artworks at select locations to enhance

Murals visual appeal and convey key messages.

8.4 DELIVERABLES

The agency shall deliver the following outputs, subject to approval by VMC:

S. No. Deliverable Timeline / Frequency

Within 15 days of contract

1 Detailed Work Plan (Activity Schedule)

Within 30 days of contract

2 Design concepts for wall paintings, murals

3 Completion of wall paintings Phased as per work plan

Within 30 days of project

4 Final Completion Report

8.5 TARGET AREA

All activities shall be implemented within the municipal limits of Vadodara city. The specific

locations for wall paintings shall be finalized in consultation with VMC, with priority given to

high-visibility public spaces, market areas, schools, and waste-sensitive zones.

8.6 TARGET SEGMENT

The initiative shall address the following target groups:

 General Public: Citizens of Vadodara, with a focus on waste generators (households,

commercial establishments).

 Waste Workers: Safaikarmacharis (sanitation workers), waste collectors, and waste loaders.

 Institutions: Schools, colleges, and universities.

 Community Groups: Resident Welfare Associations (RWAs), market associations, and

slum communities.

 Municipal Staff: VMC officials, engineers, and frontline workers involved in solid waste

8.7 COORDINATION WITH VMC

The agency shall coordinate closely with the Solid Waste Management Department, VMC, for

all activities. The coordination mechanism shall include:

 Kick-off Meeting: Within 7 days of contract signing to finalize the work plan and locations.

 Monthly Review Meetings: To review progress, address constraints, and approve upcoming

 Field Inspections: VMC officials may conduct random field visits to verify quality and

8.8 PERFORMANCE SECURITY

The successful bidder shall furnish a Performance Security of ₹3,00,000/- (Rupees Three

Lakh Only) in the form of a Demand Draft from a Nationalized Bank, drawn in favour of The

Municipal Commissioner, Vadodara Municipal Corporation, payable at Vadodara.

The Performance Security shall be submitted within 15 days of receipt of the Letter of

Acceptance (LOA) and shall remain valid for the entire contract period plus a claim period

of three months beyond the completion of the contract.

8.9 PENALTY FOR DELAY

The agency shall strictly adhere to the timelines specified in the approved work plan. For any

delay in completion of the work beyond the stipulated time, a penalty of 0.2% of the agreement

value per day shall be levied, subject to a maximum of 10% of the contract value. VMC

reserves the right to recover such penalty from any dues payable to the agency or from the

Performance Security.

8.10 PAYMENT TERMS

 No advance payment shall be made.

 Payments shall be made on monthly running bills based on the physical progress of work

and deliverables accepted by the concerned VMC officer.

 Each running bill shall be supported by photographic evidence, measurement sheets (for

painting/installation), and activity reports.

 The final payment shall be released only after submission of the Final Completion

Report and acceptance of all deliverables.

8.11 INTELLECTUAL PROPERTY RIGHTS

All designs, artworks, creative materials, and reports developed under this contract shall be the

sole property of VMC. The agency shall not use or reproduce them for any other purpose without

prior written permission from VMC.

TECHNICAL PROPOSAL– FORMS

9. TECHNICAL PROPOSAL - FORMS

9A. Technical proposal forwarding letter

9B. Organisation's references: AGENCY's/ Mass Media relevant experiences, projects

carried out in the last five years that best illustrate qualifications Organisation's

9C. Rationale and Context of Programme: The "Rationale' primarily should describe

why IEC Programme for Municipal Solid Waste Management, and the 'Context' is

about to present and discuss the relevant issues related to public participation and

9D. Programme Description: Goal and Objectives, Approach, methodology,

intervention strategies, activities, monitoring and evaluation, Programme

Outcomes, Networking and linkages, policy implications, dissemination and

advocacy, collaboration for similar projects/ programmes, sustainability.

9E. Composition of the team and Roles and Responsibilities of each team member

9F. Format of Curricula vitae for proposed Team Members

9G. Activity (work) schedule

9H. Additional Information

FORM 9A: TECHNICAL PROPOSAL – FORWARDING LETTER

[Location, Date]

Executive Engineer,

Solid Waste Management

Vadodara Municipal Corporation

Tambekar Vada, old Ward No.13,

Raopura, Vadodara – 390

We, the undersigned, offer to undertake the ―Urban Beautification Initiative under SBM 2.0 &

Nirmal Gujarat 2.0" in Vadodara in accordance with your Tender dated (Month) (date) 2019. We

are hereby submitting our technical proposal sealed under a separate envelope.

If negotiations are held during the period of validity of the tender, i.e. before (month) (date)

2026, we undertake to negotiate on the basis of the proposed team members. Our proposal is

binding upon us and subject to the modifications resulting from negotiations.

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of AGENCY/ Mass Media Company:

E-mail Address:

FORM 9B: ORGANISATION’S REFERENCE

1. Profile of the AGENCY/ Mass Media Company

2. Relevant Projects/ Programmes Carried Out in the past That Best Illustrate Qualifications

Using the format below, provide information on each reference project/ programme for which

your AGENCY/ Mass Media Company, either individually or as an associate entity or as one of

the lead organisation within an association, was legally assigned.

Programme/ Project Name: COUNTRY:

Professional Staff Provided by Your

Location within Country:

Organisation/entity (profiles):

Name of Employer: No of Staff:

No of Staff-Months; duration

Completion Date (Month/ Approx. Value of Services

Start Date (Month/ Year):

Year): (in Rupees):

No of Months of Professional Staff

Name of Associated Organisations, if any: Provided by Associated

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions

Narrative Description of Project/ Programme:

Description of Actual Services Provided by Your Staff:

FORM 9C: RATIONALE AND CONTEXT OF PROGRAMME

FORM 9D: PROGRAMME DESCRIPTION

Goal and Objectives, Approach, Methodology, Intervention Strategies, Activities Plan,

Monitoring and Evaluation, Programme Outcomes. Networking and Linkages, Policy

Implications, Collaboration for Similar Projects, and Sustainability

Goal and Objectives

Intervention Strategies

Monitoring and Evaluation

Programme Outcomes

Networking and Linkages

Policy Implications

Collaboration for Similar Projects/ Programmes

FORM 9E: ORGANIZATION WITH SIMILAR KIND OF EXPERIENCE IN

THE ANY OF THE MUNICIPAL CORPORATION.

Name of the Municipal Duration of

Sr.No Cost of the Project

Corporation the project

FORM 9F: FORMAT FOR CURRICULUM VITAE (CV) FOR PROPOSED

Proposed Position:

Name of Organisation:

Name of Team Member:

Years with Organisation/entity: Nationality:

Membership in Professional Societies:

Detailed Tasks Assigned:

Key Qualifications:

[Give an outline of team member's experience and training most pertinent to tasks on

assignment. Describe degree of responsibility held by team member on relevant previous

assignments and give dates and locations.]

[Summarize college/university and other specialized education of team member, giving names of

schools, dates attended, and degrees obtained.]

Employment Record:

[Starting with present position, list in reverse order every employment held. List all positions

held by team member since graduation, giving dates, names of employing organizations, titles of

positions held, and locations of assignments. For experience, also give types of activities

performed and Employer references, where appropriate.]

[For each language indicate proficiency: excellent. good, fair. or poor; in speaking, reading.

I, the undersigned, certify that to the best of my knowledge and belief, these data correctly

describe my qualifications, my experience, and me.

Date: _ Day/Month/Y ear

[Signature of team member and authorized representative of the Organisation}

Full name of team member: _

Full name of authorized representative:

FORM 9G: ADDITIONAL INFORMATION

FORM 9: FINANCIAL PROPOSAL FOR PERCENTAGE RATE CONTRACT

Name of Work: Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat

Schedule of Rates

Per Unit Reference Rate (₹)

Description Unit (Exclusive of GST)

Artistic Wall Painting – Brush/Spray

Painting (Flat Work 2D Painting)

Artistic Wall Painting – Brush/Spray

Painting (Design Work 3D Painting)

Artistic Wall Painting – Brush/Spray

Painting (Detail Work Theme-based)

Artistic Wall Painting – Brush/Spray

Painting (Realistic Work)

1. The bidder shall quote a percentage rate (above/below/at par) considering the

reference rates as base rates on the n-procure portal only.

2. Only technically qualified bidders’ financial proposals will be opened.

3. The quoted percentage shall be uniform across all items.

PERFORMANCE SECURITY

(Performa of Bank Guarantee)1

THIS DEED OF GUARANTEE executed on this the ___________________day of

_________________________________ (Name of the Bank) having its Registered office at

_________________________________________________ hereinafter referred to as ―the

Guarantor‖ which expression shall unless it be repugnant to the subject or context thereof include

successors and assigns;

Vadodara Municipal Corporation , represented by The Commissioner, Vadodara Municipal

Corporation and having its office at Khanderao Market Building, Vadodara – 390

hereinafter referred to as ―VMC‖, which expression shall, unless repugnant to the context or

meaning thereof include its administrators, successors or assigns.

A. By the Contract Agreement (―the Contract Agreement‖) being entered into between

VMC and ______________________2, a company incorporated under the Companies

Act, 1956, having its registered office at ____________________, (―the AGENCY/ Mass

media company r‖), the AGENCY/ Mass media company is developing and

implementing information Education and Communication (hereinafter called

IEC)program in vadodara city (herein after refered to as ―the project‖).

B. In terms of Article 3.9 of the Contract Agreement, the AGENCY/ Mass media company

is required to furnish to VMC, an unconditional and irrevocable bank guarantee for an

aAgreementnt of Rs………………… (Rupees…………..only) as security for due and

punctual performance/discharge of its obligations under the Contract Agreement, relating

to completion of the project.

C. At the request of the AGENCY/ Mass media company, the Guarantor has agreed to

provide bank guarantee, being these presents guaranteeing the due and punctual

performance/discharge by the AGENCY/ Mass media company of its obligations relating

to the Project.

To be issued by a Nationalized bank only in India

In case of Consortium both the members would be included as Parties to the Agreement and collectively referred to

as ―NGO/ Mass media company/ Consortium‖ as the context may require.

NOW THEREFORE THIS DEED WITNESSETH AS FOLLOWS:

1. Capitalised terms used herein but not defined shall have the meaning assigned to them

respectively in the Contract Agreement.

2. The Guarantor hereby irrevocably guarantees the due and punctual performance by

M/s.__________________ (hereinafter called ―the AGENCY/ Mass media company‖) of

all its obligations relating to the Procurement and in connection with final delivery by

the AGENCY/ Mass media company in accordance with the Contract Agreement.

3. The Guarantor shall, without demur, pay to VMC sums not exceeding in aggregate

Rs…………………….- (Rupees………….only), within five (5) calendar days of receipt

of a written demand therefor from VMC stating that the Company has failed to meet its

obligations under the Contract Agreement. The Guarantor shall not go into the veracity of

any breach or failure on the part of the AGENCY/ Mass media company or validity of

demand so made by VMC and shall pay the a Agreementnt specified in the demand

notwithstanding any direction to the contrary given or any dispute whatsoever raised by

the AGENCY/ Mass media company or any other Person. The Guarantor‘s obligations

hereunder shall subsist until all such demands are duly met and discharged in accordance

with the provisions hereof.

4. In order to give effect to this Guarantee, VMC shall be entitled to treat the Guarantor as

the principal debtor. The obligations of the Guarantor shall not be affected by any

variations in the terms and conditions of the Contract Agreement or other documents or

by the extension of time for performance granted to the AGENCY/ Mass media company

or postponement/non exercise/ delayed exercise of any of its rights by VMC or any

indulgence shown by VMC to the AGENCY/ Mass media company and the Guarantor

shall not be relieved from its obligations under this Guarantee on account of any such

variation, extension, postponement, non-exercise, delayed exercise of any of its rights by

VMC or any indulgence shown by VMC, provided nothing contained herein shall enlarge

the Guarantor‘s obligation hereunder.

5. This Guarantee shall be irrevocable and shall remain in full force and effect until

______3unless discharged/ released earlier by VMC in accordance with the provisions of

the Contract Agreement. The Guarantor‘s liability in aggregate be limited to a sum of

Rs…………….(Rupees ………… only).

6. This Guarantee shall not be affected by any change in the constitution or winding up of

the AGENCY/ Mass media company/the Guarantor or any absorption, merger or

amalgamation of the AGENCY / Mass media Company/ the Guarantor with any other

24 months from the date of signing the Contract Agreement

7. The Guarantor has power to issue this guarantee and discharge the obligations

contemplated herein, and the undersigned is duly authorised to execute this Guarantee

pursuant to the power granted under ______________.

IN WITNESS WHEREOF THE GUARANTOR HAS SET ITS HANDS HEREUNTO ON THE

DAY, MONTH AND YEAR FIRST HEREINABOVE WRITTEN

SIGNED AND DELIVERED

by the hand of Shri _______________________

its __________________and authorised official.

Vadodara Municipal Corporation (VMC)

This Agreement is executed on this [Date], at Vadodara, Gujarat, between the Vadodara

Municipal Corporation, acting through its Solid Waste Management Department (hereinafter

referred to as the “First Party”), and [Name of the Agency/Consultant] (hereinafter referred to

as the “Second Party”), wherein the parties agree as follows:

The Vadodara Municipal Corporation (VMC) is responsible for implementing various urban

sanitation, solid waste management, and environmental improvement initiatives under the Urban

Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0.

The Second Party is engaged in providing IEC (Information, Education & Communication) and

capacity-building services relevant to the objectives of VMC and has been selected through the

tendering process for implementing the said project.

1. Purpose of the Agreement

This Agreement defines the terms and conditions under which the Second Party shall undertake

the Urban Beautification Initiative under SBM 2.0 & Nirmal Gujarat 2.0 for Vadodara city.

The objective is to strengthen public awareness, promote behavioral change, and ensure citizen

participation towards achieving a Clean and Green Vadodara.

2. Obligations of the Second Party

The Second Party shall:

a) Undertake all IEC and capacity-building activities as per the Scope of Work, Deliverables,

and Specifications outlined in Tender Notice No. [Insert Tender Number] dated [Insert

b) Execute the work as per the timelines, quality standards, and instructions issued by the Solid

Waste Management Department, VMC.

c) Maintain proper documentation, reports, photographs, and digital records of activities

d) Ensure compliance with all applicable laws, rules, and regulations governing municipal and

environmental operations.

e) Not sublet, transfer, or assign any part of the work without prior written approval from VMC.

3. Supervision and Payment

a) The First Party (VMC) shall supervise and monitor all services and deliverables executed

under this project.

b) Payments to the Second Party shall be made based on satisfactory completion of work

milestones and submission of reports, in accordance with the payment schedule specified in the

Work Order No. [Insert Work Order Number] dated [Insert Work Order Date].

c) All payments shall be subject to statutory deductions and applicable taxes as per Government

4. Compliance and Legal Provisions

a) Both parties agree to abide by all clauses, conditions, and obligations specified in the Tender

Document, Bid Proposal, and Work Order, which form integral parts of this Agreement.

b) In case of any dispute, the decision of the Municipal Commissioner, Vadodara Municipal

Corporation shall be final and binding.

c) The Agreement shall be governed by the laws of India and subject to the jurisdiction of

Vadodara courts.

5. Validity and Modifications

This Agreement shall remain valid for the mission period or [Insert Duration] from the date of

signing, unless terminated earlier under the conditions specified herein.

Any modification, extension, or renewal shall be valid only if made in writing and mutually

agreed upon by both parties.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day,

date, and place first above written.

For and on behalf of For and on behalf of

Vadodara Municipal Corporation (VMC) [Name of the Second Party]

(First Party) (Second Party)

Authorized Signatory: Authorized Signatory:

Designation: Head of Department (Solid Waste Designation:

Management) Office Seal:

Witness: Witness:

(Name & Designation) (Name & Designation)

(Name & Designation) (Name & Designation)