Short E-Tender For Provide Skilled & Unskilled Manpower (Multi Purpose Worker) at Food Department, Ahmedabad Municipal Corporation

A Volume I:- Technical Bid

MEMORANDUM OF WORK

GENERAL CONDITIONS 3 to

(A) Eligibility Criteria

(B) Instructions to Vendor

B Volume II: - Price Bid 10&11

ANNEXURES & OTHER DOCUMENTS 12 to

Municipal Commissioner

Ahmedabad Municipal Corporation

Sardar Patel Bhavan, Danapith

Ahmedabad - 380 001, GUJARAT, INDIA.

AHMEDABAD MUNICIPAL COPORATION

MAHANAGAR SEVA SADAN

Food Department

Short E-Tender Form

(To be returned with the Tender)

Conditions of TENDER FOR Provide Skilled & Unskilled Manpower for Laboratory work to the Public Health Laboratory of AMC

1 Name of the Firm :

2 Short Tender Notice No : 02/2026-27

3 Earnest Money : Rs.90,000/- (Ninety thousand only)

EMD shall be in the form of Demand Draft of any Nationalized Bank, Public Sector

Bank, IDBI Bank, Private Sector Banks: ICICI Bank, HDFC Bank and Axis Bank or other

banks acceptable to the Ahmedabad Municipal Corporation, as per Annexure-III

terms and conditions/Bank Guarantee issued by any Local Branch of Nationalized

Bank, Public Sector Bank: IDBI Bank, Private Sector Bank: ICICI Bank, HDFC Bank and

Axis Bank or other banks acceptable to the Ahmedabad Municipal Corporation, as

per Annexure-III terms and conditions favoring "Municipal Commissioner,

Ahmedabad” and payable at Ahmedabad. In case of B.G. Submitted by the bidder is

of the banks outside Ahmedabad, then bidder shall have to submit additional

commitment / consent of local branch of the said bank liable to pay the guaranteed

amount or any part thereof under this bank guarantee. Ahmedabad branch further

agree that the guarantee here in contain shall remain in full force and effect during

the period that would be mentioned in the bid and that it shall continue to be

enforceable till the dues of the corporation under or virtue of the said agreement

have been paid and its claim satisfied or discharged and till a certificate to the effect

has been received by the bank from the corporation.(EMD refund of rejected

parties will start only after finalization of selected parties for the Tender)

4 Tender Fee : Rs 1500/- (Non-Refundable by DD Only)

5 Validity Period : 90 days from the date of opening of the Price Bid

If the tender is accepted, the amount of earnest money will be refunded after

6 Security Deposit : deposition of Security Deposit (5% of Tender Amount) till the due performance of

7 Delivery Period : Not applicable

8 Contractor Details

(1) Name & Address :

(2) Contact No :

Technical Bid should be submitted in hardcopy only, Commercial Bid should be

9 Details of Tenders :

submitted online only of website https://www.amc.nprocure.com/

Senior Food Safety Officer,

10 Address of sending Tender :

Food Department, Aarogya Bhaqvan, Nr Gita Mandir, Ahmedabad -380022

11 Online Price-bid submission Last Date : 24-09-2026 up to 18.00 hrs.

Date on or before which Tender i.e.

12 Technical Bid must reach the office : 25-09-2026 Before 16.00 hrs.

EMD & Tender Fee

13 Tender Bid Opening Date : 25-09-2026, 17.00 hrs. onwards

Two-bid type tender, Volume-I is to be put in sealed cover. The envelope shall

indicate the name and address of the Vendor to enable the Tender to be returned

14 Mode of sending the Tenders : unopened in case it is declared "Late Tender". The envelope shall be addressed to

the above address by Regd. A.D. Post/Speed Post/Hand delivery. Tender sent by

ordinary Post will be rejected.

15 Description essential to be made on : Tender No, Name of The Work, Vendor Name and Address

Vender’s Name, Signature:

PART A Volume I: - Technical Bid

Short e-tender for the Food Department, Health Department of Ahmedabad Municipal

Corporation through a private agency for necessary manpower skilled & unskilled (multi-

purpose workers) for Daily work.

General Terms of the e-tender

1. This e-tender will have two bids:

Part-A Technical Bid and Part-B Commercial Bid.

Part-A should be submitted in a separate sealed cover with the party’s name, address,

contact number, tender fee, and EMD draft to the Senior Food Safety Officer, Food

Department, Aarogya Bhaqvan, Nr Gita Mandir, Ahmedabad -380022, Gujarat, India, either

in person or by registered AD/Courier/speed post. The e-tender fee is Rs.1500/-(non-

refundable) and the EMD is Rs. 90,000/-.

Part-B Commercial Bid should be filled online only on the e-tender website

(https://amctender.nprocure.com) with the price details, If the price is mentioned

anywhere else, the tender will be cancelled. Tenders without the tender fee and EMD

will be considered void.

2. The Technical Bids received in sealed cover will be reviewed, and only those technically

qualified will be notified about the opening of the Commercial Bids.

3. 5% of the approved tender amount will be considered as a security deposit. The security

deposit amount must be deposited within 15 days from the date of notification. This

amount should be deposited through a demand draft/pay order from a

Nationalized/Schedule bank based in Ahmedabad in favor of “Municipal Commissioner,

Ahmedabad.” If the secret deposit is not paid within the time limit, the EMD amount

will be forfeited. The security deposit amount will be refunded without interest after

the contract is completed.

4. Tender Qualification Criteria:

- The Tenderer must have at least three years of experience in cleaning

operations/manpower supply; tenders without this will be rejected. Preference will be

given to those with experience in Daily Work. Necessary poof must be submitted with

-Experience letter of similar nature of work, duly certified by competent authority has

to be submitted.

i. Average Annual financial turnover during the last 3 years, ending 31 st March of the

previous financial year, should be at least 30% the estimated cost.

ii. Experience of having successfully completed similar works during last 7 years

ending last day of month before the one in which applications are invited should

be either of the following.

a. Three similar completed works costing not less than the amount equal to 40%

of the estimated cost. Or

b. Two similar completed works costing not less than the amount equal to 50%

of the estimated cost. Or

c. One similar completed works costing not less than the amount equal to 80%

of the estimated cost.

- EPF registration, ESI certificate, labor license, and PAN verified copies must be

submitted with the form. If the labor license has been previously obtained for cleaning

contracts, it must be submitted. The successful tenderer must submit the labor license

for the work within one month. Experience or labor licenses other than for cleaning

operations/manpower supply will be considered invalid.

- Supporting documents and a certificate from a chartered accountant must be

submitted. Annual turnover from contracts other than cleaning operations/manpower

supply will not be considered valid.

- The tendering agency must be a company incorporated under the Companies Act

1956/2013 (Memorandum of Association and articles of Association must be

submitted), or a partnership firm (copy of the partnership deed must be submitted). Or

proprietorship firms must submit GST registration, gumasta dhara, and business tax

registration certificates.

- The tendering organization must provide proof of registration as an employer under

the Apprentice Act

- The Tenderer must submit an affidavit/certificate confirming that they have not been

black-listed by any government/public sector entity in India on the Submission date of

the tender (as per annexure-II attached herewith).

5. The contract duration will be 11 (Eleven) Months from the date of the work order.

After 11 (Eleven) Months, if the contractor’s performance is satisfactory, the contract

period can be extended for another year with the approval of the Municipal

Commissioner at the approved rates and conditions. Price increases will be subject to

AMC’s policies.

6. Monthly bills for completed work must be submitted along with attendance details of

the workers. Payments will be made within one month after submission, considering

budget provisions. If the work is unsatisfactory, the contract may be cancelled before

the completion date with prior notice.

7. The approve tenderer must pay their workers the minimum wages + mandatory

allowances as per government standards. If complaints regarding this are received, legal

action will be taken according to the rules and the agency’s security deposit may be

forfeited, the contract canceled, and the agency black-listed.

8. The agency must make payments to their workers directly into the bank accounts

through ECS/NEFT. Attendance and payment registers must be maintained, and

computerized data should be kept. Payment statements must be submitted with

monthly bills. Necessary contributions like insurance, EPF etc. as per government

norms, must be deposited in the respective government institutions, and copies of the

challans/statements must be submitted monthly.

9. Compensation for injuries or death of workers during work must be paid by the

contractor as per the Workmen Compensation Act 1923. If compensation is paid by the

Ahmedabad Municipal Corporation, it will be recovered from the contractor.

10. If salaries to workers are not paid for more than 7 days, the corporation may recover

the amount from the contractor’s bills or security deposit and pay the workers. Breach

of terms will lead to action against the agency.

11. The contractor will be bound by and must comply with the prevailing rules and

regulations of the Ahmedabad Municipal Corporation as well as any new rules in the

12. Tender validity period: The tender will be valid for 90 days from the date of opening

13. The tenderer whose tender is accepted must deposit 5% of the total value of contract

period as a security deposit within 15 days from the date of notification of acceptance

of their bid. They must also sign the contract paper as per AMC's regulations. The

contractor must bring the contract papers. If the tenderer fails to deposit the security

amount or sign the contract paper within 15 days, the earnest money deposit will be

forfeited. The Municipal Commissioner reserves the right to award the work to another

tenderer or party. The security deposit will be refunded without interest after

satisfactory completion of the contract period.

14. During the tender validity period, the tenderer cannot voluntarily withdraw their

tender. If the tenderer does not commence work within the stipulated time after the

assignment, the EMD will be forfeited. If the contractor’s performance is unsatisfactory

or if the contractor abandons the work midway, the security deposit will be forfeited,

and the organization will be blacklisted.

15. The contractor must comply with all applicable laws, rules, and regulations related to

labor laws for this work. The responsibilities for obtaining the necessary registration,

licenses, and related expenses lies solely with the contractor and the Municipal

Corporation will not be responsible for any of it. Furthermore, the workers employed by

the tenderer will not be entitled to claim any rights or demands in the future against the

16. The contractor must take all necessary insurance to protect the workers based on the

risk involved in the work.

17. The contract period will expire for the unit mention in the tender. If there is need for

additional manpower for the unit, it will be included in this tender, which the tenderer

must accept. No additional payment will be made for this. If there is a need for

additional manpower for the Public Health Laboratory of AMC, it must be provided at

the approved rates with the approval of the Municipal Commissioner.

18. The Municipal Commissioner reserves the full right to accept or reject the lowest tender

or any tender or its prices, and no reasons will be provided for this. During the contract

period any disputes arising between AMC and the contractor will be resolved by the

Municipal Commissioner’s final decision.

19. If, during the contract period, AMC find the contractor’s work unsatisfactory or for any

other reason deems the work unnecessary, AMC may cancel the contract midway with

notice. The contractor may also be blacklisted for poor performance. No disputes

regarding this will be entertained, and the contractor must accept this.

20. Any legal disputes related to this tender will be subject to the jurisdiction of the courts

in Ahmedabad city.

21. The responsibility for paying service tax, income tax, works contract tax, necessary

licenses, and any government/semi-government taxes or duties, including obtaining

registrations, will be borne entirely by the agency.

22. Details of manpower operations:

a. The operations of the Food Department include daily basic work covered Out filled

duty and office duty also. Also include other work which is assigned by Senior Food

Safety Officer. Out of 11 Multipurpose workers 2 worker will work at Public Health

Laboratroy, Navrangpura, Ahmedabad

b. The duties will be performed as per the instructions of the head of the head officer of

the Food department, Senior Food Safety Officer, and the duty hours will be 8 hours.

Additionally, the work will be performed according to the department time/shift as

instructed by the Senior Food Safety Officer.

c. The workers of the agency must perform the complete operations as per the

instructions of the head officer, Food Department. The Senior Food Safety Officer will

supervise the work of the respective workers and co-ordinate with the department

officers to perform duties as per their instructions.

23. Currently there is a requirement for below manpower (workers) in the Food

Department at the following address:

Sr. Name of post Relevant Education & Required

No. Experience Numbers

1 Chemist B.Sc. or M.Sc.(Chemistry)

No. Experience required

1 Unskilled multi-Purpose NA

Food Department, Aarogya Bhaqvan, Nr Gita Mandir, Ahmedabad -380022, Gujarat, India

The estimated annual expenditure for this work is Rs. 30 lakhs.

25. For payment purposes, it is mandatory to provide bank account details such as the

bank’s name, branch, account number, MICR number, IFSC number and Permanent

Account Number (as per annexure -I attached herewith).

26. As per the implementation from time to time by the Municipal Corporation, salaries will

be paid according to the Minimum Wages Act along with other mandatory allowances.

A positive amount (minimum 3% mandatory or more) must be shown as the service

charge for providing the service in the commercial bid. The L-1 party will be determined

based on the service charge or the prices considered appropriate for providing the

service by the competent authority. No disputes regarding this will be entertained, and

the contractor must accept this.

27. The tenderer must submit their daily operations report to the department officers,

Senior Food Safety Officer, on a weekly basis. Attendance of worker and all types of

records must be maintained according to government and Municipal Corporation

28. All responsibilities related to the insurance of workers will be borne by the tenderer.

29. Workers must perform their duties as required by the department on all public holidays.

Workers must be given one weekly off day.

30. The tenderer must comply with all government regulations for employing workers.

31. The tenderer will be paid the approved wages for the workers as per the approved

salary. No other charges or payments will be made by AMC to the workers.

32. The prices for workers must be filled online in Part-B of the commercial bid only. The

lowest service charge party will be determined based on the minimum wages and other

mandatory allowances such as EPF, ESIC, etc. According to the circular number 2, dated

30/04/2026 from the finance department of AMC, the minimum wage for 8 hours of

work is determined as Rs. 512.50, The approved agency will be paid the wages monthly

based on the attendance days as per the annexure IV (as per attached Annexure-IV).

33. Terms Regarding Penalties:

- No worker should be absent or go on leave without prior approval from the

department officer. If this happens, a penalty of Rs. 100/- per day per worker will be

recovered from the tenderer from that month's bill amount. In such cases, the

tenderer must immediately arrange for another worker. If such incidents occur

more than 5 times in a month, the tenderer must remove that worker from duty

and arrange for another suitable worker.

- The tenderer's workers must maintain proper quality of work and behave

appropriately with officers, employees, and colleagues There should be no

compromise on this, and if the work quality is poor or the behaviour is

inappropriate, a penalty of up to 20% of the bill amount will be recovered based on

the department officer's report/certificate. If necessary, the tenderer must remove

that worker and arrange for another suitable worker.

- Workers may be assigned duties in other departments of AMC as required by the

department officer, Laboratory Officer. Additionally, if there is a need for double

shifts under any circumstances, the workers must accept this. The responsibility for

paying the wages for this will lie with the tenderer.

34. Even though the Applicants meet the required criteria, they are subject to be

disqualified if Applicant or any of its constituent partner/s, director/s have:

 Made misleading or false representation in the forms, statements, an attachment

 Been debarred or terminated or blacklisted by Central Govt. organization / State Govt.

organization / AMC/ Any Municipal Corporation / ULBs etc.

 If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

 If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

 The vendor should submit an undertaking on a stamp paper of value rupees 300/-,

his/her blamelessness /virtuousness, the same duly notarized. Refer Annexure(II)

35. Opening of Tenders:

I) The tender will be, opened in the office of the Senior Food Safety Officer, Food

Department, Aarogya Bhaqvan, Nr Gita Mandir, Ahmedabad -380022, Gujarat, India by

Tender Officer on due date at 5.00 p.m. hrs. in the following manner.

2) At the time of bid opening first tender fee and EMD cover will be opened. Then after

only technical bid of all the Bidders having EMD and tender fee will open. After scrutiny

of technical bids, the price bid of only those Bidders will be opened who will satisfy the

eligibility criteria later online.

3) The Bidder's representatives who are present shall sign a register or paper evidencing

their attendance.

I have carefully read the above terms, and I accept and agree to them. I will not

dispute or appeal against them in any manner. I provide this assurance.

Signature and Seal of the Tenderer

Details of Work Experience:

Work orders/experience certificates of the work contract must be attached. The

contract period and the exact amount of the contract cost must be clearly mentioned;

otherwise, the experience will not be considered

Sr. Details of Work Experience Contract Location of

No. (Year/month) amount in Rs. Work

(Additional information can be provided separately in the annexure to demonstrate

Year-wise Turnover information for the Work Contract over the Last Three Years:

(This must be submitted on a Chartered Account’s letterhead with signature and seal)

Only the annual turnover of the work contract will be considered valid. Therefore, the

amount in the experience column will be compared with the contract amount. This

should be accurately noted.

Sr. Work Details Amount in Rs. Amount in Rs. Amount in Rs.

No. For Year For Year For Year

Other Specific Information:

We certify that all the details mentioned above are true, and we have read,

understood, and accept all the rules and conditions regarding the tender. We are

committed to adhering to them.

Signature and Seal of the Tenderer

PART B VOLUME II :- COMMERCIAL BID

Short E-tender Notice No.02/2026-27

Rates for tender related work to be submitted in commercial bid of e-tender only, if it is

anywhere else the tenderer will be disqualified.

E-tender for procuring Manpower Skilled & (Unskilled Multi-Purpose Worker) through private

agency as required for Daily works of Food Department of Ahmedabad Municipal Corporation.

Work type: Daily Routine Work of Food Department for Sample Collection in the field and also

work in office also.

As per AMC, Finance Circular No.02 Dt.30/04/2026 Minimum wages for

Unskilled Wages Rs./Day 26 Days 27 Days

Minimum Wages 512.50 13325.00

Total Amount Rs / Person 595.79 15490.31

Total Amount Rs / Person 595.79 15490.31

Required Unskilled Persons Required Months Per Month Amount in Required

Persons Rs. (Including EPF & Amount in

ESIC) per Person Rs.

Unskilled Manpower (Multi 11

Purpose Worker)

Service Charge 3% on Basic Amount Rs.

Final Total Amount

Final Total Amount

* With reference to Finance Department of AMC, Finance Circular number circular number

dated 30/04/2026 from the finance department of AMC, from 01/04/2026 to 30/09/2026.

Note: Tender shall be awarded to the lowest tenderer based on Final Total Amount for the

Note: Tender shall be awarded to the lowest tenderer based on Final Total Amount for the

Other Specific Information:

- The current prevailing daily minimum wages will be eligible for revision as per the

amendments from time to time in the circular issued by the Finance Department of AMC.

- In case the lowest rates quoted by different parties for providing manpower are identical

the decision of the Hon. Municipal Commissioner will be considered final.

- Special Note: In the above table for column 4, the party with the lowest rate mention in

1(A) will be paid the amount in 1(A) + mandatory payments as per government

regulations (Based on the current daily prevailing rate of minimum wages) +any

additional compulsory amount for EPF/ESIC/Leave/Bonus, etc. The approved agency will

be paid for the manpower based on attendance days each month

- Tenderer or must fill the service charge rates for the work mentioned in the online Part B

commercial bid in percentage terms (column 4G) as a positive figure. These rates should

not be less than 3% and can be more Rates less than 3% will be considered invalid. The

agency offering the lowest acceptable rate in 1(A) or the most suitable rate to provide

service to the competent authority will be considered the lowest and the tender will be

awarded to them.

- if the rates written are invisible or unclear, the tenderer will be disqualified.

- Tenderers who quote below minimum wages will be disqualified.

- The approximate Manpower requirement may very upward or down word by up to 25%.

Bidder's Name, Signature:

BANK DETAILS REQUIRED FOR THE RELEASE OF E.M.D.

2 (Vendor Code if party is

registered with AMC)

4 Telephone/Mobile Number

6 E-mail Address

9 Branch Name with Address

10 Type of Account

11 Account Number

15 Vendor’s Sign & Stamp

Vendor’s Stamp & Signature Date:

UNDERTAKING ON RS. 300/- STAMP PAPER

Tender Reference Number: ________________ Date: ___________

I/We, the undersigned, NAME……………….. aged……. years and………………………………….

………………………………………...by religion, Director/Proprietor/Partner of M/s. NAME OF THE

FIRM., situated at ADDRESS, do hereby give this undertaking that:

• Not made misleading or false representation in the forms, statements, and

attachments submitted; or

• Not been debarred or terminated or blacklisted by Central Govt. organization / State

Govt. organization / AMC / Any Municipal Corporation / ULBs etc.

• Not, any of the directors, partners or the proprietor has a criminal history or has

been convicted by any court of law for any of the offenses under any Indian laws.

• No criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

Solemnly declared at Ahmedabad, on this_________, day of_______,2026

List of Approved Bank

Minimum Wages Circular & Calculation

As per AMC, Finance Circular No.02 Dt.30/04/2026 Minimum wages for

Unskilled Wages Rs./Day 26 Days 27 Days

Minimum Wages 512.50 13325.00

Total Amount Rs / Person 595.79 15490.54

Total Amount Rs / Person 595.79 15490.54

Amount for 7 Person 4170.53 108433.78