Surat Lignite Power Plant - 4X125 MW, Unit - I to IV: Civil works for Construction of foundations, flooring and associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building - PEB) near existing Warehouse (Year: 2026-27).

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, requirement of

materials, equipment, tools & tackles, labour, etc. Contractor has to complete the

work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and satisfy

himself regarding matters such as access to site, communication, transport, working

condition including constraint of work place, working location & its distance, quantum

of dusting, temperature, importance of work, round the clock working conditions,

available access & approaches, safety requirements, types & approved makes of

material requirements, material storage requirements, work permit system, right of

way, water logging, high flood level in River, flow of water, during monsoon/dry

season in the River/Nallah, the type and number of equipment & facilities required

for the satisfactory completion of work, the quantity of various items of the work, the

availability of local labour, accommodation, available canteen & medical facilities,

requirements & availability of power supply, water supply & rates of material, local

working conditions, uncertainties of weather, obstructions & hindrances that may

arise, etc which may affect the work or cost thereof, etc… before submission of his

Ignorance of site conditions shall not be accepted by the GIPCL as basis for any

claim for compensation. The submission of a Bid by the BIDDER will be construed

as evidence that such an examination was made. Any later claims / disputes in regard

to rates quoted/offered shall not be entertained nor considered by the GIPCL.

The rate quoted by BIDDER shall be based on his own knowledge and judgment of

the conditions and hazards involved and shall not be based on any representations

of the GIPCL Engineer.

It is also desirable to study tender documents thoroughly before site visit.

5. ELIGIBILITY CRITERIA

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of experience during last Six years

in similar nature of jobs, various type of Civil & Infrastructure works like Civil works

for (i) Construction of Industrial or Commercial Warehouse, (ii) Construction of

Industrial or Commercial Storage Sheds, Construction of Industrial or Commercial

Buildings, Multistoried Building, Mega Civil Constructions, etc… including Civil RCC

foundations, RCC Pavements/Flooring, etc… for Power Plant, Process Industries,

Corporations, Corporate, Institutes, Township and should enclose proof of the same.

Bidder shall submit necessary evidence for the same like self-attested copies of work

orders/Work Execution/Work Completion certificates from clients. The work

completion certificate shall comprise of Order value & Executed value. Bidders

should have executed the work directly. The work executed as a sub-contractor or

subletting agency shall not be taken in to consideration.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

5.2 Bidder should produce evidence of having successfully completed similar works

(as per above clause no. 5.1) during last Six years ending last day of the month

previous to the one in which tender is invited, satisfactory progress of ongoing

works etc… secured from clients along with self-attested copies of documentary

evidence preferably photo copies of work experience. The experience should be

either of the following:

a. One similar completed/executed work each costing not less than the

amount equal to Rs.68,41,403/-.

b. Two similar completed/executed works each costing not less than the

amount equal to Rs.41,04,842/-.

c. Three similar completed/executed works each costing not less than the

amount equal to Rs.27,36,561/-.

Note: For evaluation of the bid the executed value mentioned in the work

completion/work in progress certificate will be considered.

Bidder should specifically mention fulfilling of above criteria in his offer along

with details of work orders & work completion/execution certificates issued by

5.3 Tender fee: The tender fee shall be submitted through RTGS or through online

payment only as per details provided in clause no. 7 hereinunder. Demand Draft will

not be accepted for Tender Fee.

5.4 EMD: The EMD shall be submitted in the form of DD/RTGS/online or irrevocable

Bank Guarantee given by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page shall

be submitted. GIPCL may verify the documents, experience certificates issued by

concern authority. After opening of technical Bid, if any required attested documents

found missing in the Technical Bid submitted by the Bidder, the tender inviting

authority may inform to that Bidder by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within stipulated

time, their Bid will be declared technically disqualified and no further correspondence

will be entertained.

5.7 Bidder should have average annual turnover of Rs.41,04,842/- during last three

financial years (average of financial years of 2024-25, 2023-24 and 2022-23).

Bidder shall furnish annual audited financial statement duly certified by Chartered

Accountant for the last three financial years as above to demonstrate the financial

healthiness of the company. The balance Sheet and Profit & Loss Account must be

in the name of the company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN) and GST

registration number. Copies of the same shall be submitted.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

5.9 The net worth of the bidder should be positive as evidenced from audited

accounts of last financial year (2024-25), audited (or where, as per extant laws of

the land, audit is not applicable, certified) by a qualified Chartered Accountant who

should be a member of the Institute of Chartered Accountants of India.

5.10 In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regard as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure-H in Section-F / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” on his company letter head as amended in Annexure-

G in Section-F / Form attached.

 If any Major Violation of any safety law(s) / Rule(s) is / are found during

the preceding Three (3) years, Bid of that party will be liable to be rejected.

Bidder agrees and undertakes to accept decision of GIPCL in this regard

as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage.

 If any of the details submitted in the prescribed Annexure-G & H in Section-

F / Form to the Bid is/are found to be false, incorrect at any time in future,

then the Contract awarded to that Bidder / Contractor shall be liable to be

terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Further,

Performance / Security Deposit will also be liable to be forfeited. Any dues

to GIPCL from the Bidder / Contractor shall be recovered from the pending

bills or any other dues payable to the Bidder / Contractor, if any or

otherwise through any other recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders

& work completion certificates etc… as a proof with EMD & Tender Fee and also

provide the requisite details online for meeting the prequalification requirements.

GIPCL will verify the experience, performance, capability & strength of Bidders,

independently for executing the job. GIPCL may visit the site & consult the owner of

the industry/property where similar job is executed by the Bidder. GIPCL reserves

the right to accept/cancel/reject any/all Bids without assigning any reason thereof.

The tenders of qualified Bidder/Bidders shall only be considered for further

5.13 Site Visit is mandatory prior to submission of bid to understand the scope of work,

Technical requirements, working conditions, site conditions, equipments, tools &

tackles, labor deployment, associated risk, surrounding etc.

5.14 Bidder shall submit all supporting documents as per tender eligibility requirements.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs.87,000/- (Rupees Eighty-Seven Thousand only) and nonrefundable

Tender fee of Rs.2,950/- (Rupees Two Thousand Nine Hundred Fifty only), inclusive

of applicable GST shall accompany with Bid. Tender fee shall be submitted

through RTGS / online mode of payment only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in favor

of Gujarat Industries Power Company Limited from all Nationalized Banks or Axis

Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank,

Bandhan Bank, IDBI Bank and Karur Vysya Bank as per Performa of BG enclosed

with this tender document under Section-F (Annexure-C).

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, EMD & Tender Fee may also be submitted through RTGS mode of

payment by the bidders as per the details given below:-

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

Also, EMD & Tender fee may be submitted through online payment gateway of

company’s website: www.gipcl.com (online Payment Form) as per detail

provided in Section-F (Annexure-J) herein under.

7.3 In case EMD is paid in the form of irrevocable BG, the same shall be valid for a period

of 180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security Deposit

or submission of irrevocable PBG by successful bidder. Alternatively, EMD will be

converted into SD and successful bidder shall submit SD or performance bank

guarantee for the balance amount.

7.5 The earnest money deposit will be refunded to the unsuccessful/disqualified BIDDER

after the tender is finalized and after award of LOI/Work Order.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees and

EMD should be submitted to GIPCL.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance or

(ii) withdraws his tender before the expiry of the validity date of the tender.

7.9 SCHEDULE OF EMD, TENDER FEE & OTHER SUPPORTING DOCUMENTS

Details/receipts of EMD & Tender fee Address for Submission: -

paid by RTGS/online or EMD in physical

form by way of DD/BG (as applicable) Chief General Manager (Thermal)

with other documents duly self-attested GUJARAT INDUSTRIES POWER CO. LTD.,

are to be submitted in physical form in (Surat Lignite Power Plant)

sealed cover as per details mentioned Village: Nani Naroli,

in NIT. Bid No. shall be mentioned at Taluka: Motamiya-Mangrol,

the top of cover/envelope. District: Surat.

PIN: 394 112, Gujarat.

E-Mail: [email protected]

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online through website: https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

Further briefing of above Part (a) and (b) are as under;

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of Site-in-charge.

2. Schedule of Deviation (Annexure-F in Section-F) Technical as well as

commercial, if any.

3. Qualification & experience of Supervisors/Engineers.

4. List of available equipments, tools & tackles which are required to perform the

scope of works as specified in this tender.

The following supporting documents shall also be submitted in physical form

along with EMD & Tender Fee:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

1. The tender documents dully signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria as mentioned in

tender document.

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any).

6. Turn over for the last three years, audited annual accounts/financial statements

i.e. profit & loss account and balance sheet and net worth certificate for last

financial year duly certified by a practicing CA will be required as specified in

clause nos. 5.7 & 5.9 above.

7. P.F. Number and Allotment Letter.

8. PAN Number / Copy of PAN card.

9. Goods & Service tax registration number/certificate copy.

10. Bidder should submit duly filled Annexure-E provided under Section-F of

Tender document.

11. Bidder should submit Annexure-F (Schedule of Deviation) under Section-F

either marking NIL or desired deviations.

12. Bidder should submit Declaration-cum-Undertaking for Compliance of Safety

Laws & Regulations and Contractual Disputes / Litigations as per Performa

Annexure-G & Annexure-H under Section-F.

13. Bidder should submit duly filled Annexure-K (List of Qualified Staff) & Annexure-

L (List of available equipment, tools & tackles) as provided under Section-F of

Tender document.

14. Bidder should submit Declaration-cum-Undertaking on Letterhead regarding

deployment of experienced Civil Engineer as per Performa Annexure-M under

15. Bank Mandate (if not submitted earlier) as per Annexure-N under Section-F duly

signed, & stamped by bidder and respective Bank, along with original cancelled

16. Vendor Registration Form (in case of first time bid participant of GIPCL’s

Tender) as per Annexure-O under Section-F.

17. Bidders should provide his User ID for e-Reverse auction on website:

https://e-auction.nprocure.com

1. Percentage Rate Price Bid shall be submitted only in soft form through e- portal

Note: The Estimate includes the cost of all manpower (skilled, semi-skilled,

unskilled), experienced / qualified Civil Engineer (site Engineer), experienced

site supervisors, tools, tackles, equipment, and any hired or outsourced

resources required for job-specific works.

It also covers all materials except those specifically listed / mentioned as free-

issue material in the Schedule of Rates (SoR) Section-E.

In addition, it includes all consumables, fuel, maintenance, spares,

transportation, loading/unloading, safe storage, mobilization and

demobilization, site supervision, housekeeping, and cleaning, Temporary site

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

infrastructure (offices, stores, toilets, fencing, etc.), quality control and testing

(including third-party testing), and insurance (CAR, Workmen Compensation,

and Third-Party Liability) are also covered.

The contractor shall comply with all statutory and legal requirements, including

labour laws (minimum wages, EPF, ESI, bonus, etc… as applicable), safety

regulations, and environmental norms. All applicable taxes and duties,

including GST, are deemed included. The total estimated SoR amount is

inclusive of GST, considered at the current rate of 18%. However, GST must

be shown separately in invoices, and any change in rate shall be adjusted at

actuals upon submission of valid proof.

2. The bidder’s percentage (%) offer shall be based on the Total Estimated

Amount, inclusive of GST. However, at the time of billing, GST shall be

shown separately in the invoice, with reverse calculation as per prevailing GST

laws. The applicable GST rate shall be charged at actuals, subject to

submission of valid documentary evidence, in line with the rates notified by the

Central Government.

3. The bidder shall quote the rates in the form of a percentage (%) as follows:

“At Estimated Value” or “_____ % below the Estimated Value” or “_____ %

above the Estimated Value”.

4. The quantities indicated in the Schedule of Rates (SoR) under Section-E are

tentative and based on preliminary concept drawings. These quantities are

subject to variation during actual execution, depending on site conditions and

final approved drawings.

The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

5. The quoted rates shall remain firm and fixed throughout the contract period

and any extension thereof, if required, for completion of the entire scope of

work. The rates shall not be subject to any escalation or adjustment on any

account, including but not limited to increases in the cost of materials, fuels,

statutory levies, Minimum Wage Rates (MWR), overheads, idle charges for

labour or machinery, or any other unforeseen expenses. No escalation or

compensation shall be payable to the contractor for any such revisions or

changes during the contract period / till completion of entire scope of work.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence & place of

business of the person/persons submitting the Bid and must be signed & sealed

by the Bidder with his/her usual signature. The name of all persons signing the

documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature and

designation of one of the authorized partners or other authorized

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or

other person or persons authorized to Bid on behalf of such

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

Corporation/Company. A certified copy of the board resolution/power of attorney

authorizing such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The OWNER, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always

be at liberty to reject or accept any Bid or Bids at his sole discretion and any

action will not be called into question and the Bidder shall have no claim in that

regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for

sureties furnished by bidder, for authentication of documents

submitted and completeness of the Bids.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

12.2.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price will be corrected & will be binding to the bidders.

(a) If there is a discrepancy between the Total Bid Amount and the sum

of total prices, the sum of total prices shall prevail and the Total Bid

Amount will be corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or before

the given date requested by the Company. If the Technical clarifications sought

by the Company do not reach the Company on or before due date, the Bid will

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation confirms

to all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without thereby

incurring any liability to the affected Bidder or Bidders or any obligation to inform

the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non-responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15. AWARD OF CONTRACT.

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined and

evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his/her selection through the Letter

of Intent or Letter of Award/ Work Order which shall be sent to him/her through

e-mail, courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

15.4 GIPCL reserves the right to split the contract quantity between vendors.

16. CONTRACT / COMPLETION PERIOD

16.1 The contract / completion period for scope of works of both the sheds shall be

06 (six) months from the date of issuance of the Letter of Intent (LoI) and/or

Work Order, whichever is earlier (except 03 months of peak Monsoon, i.e. July,

August & September).

16.2 GIPCL/Consultant shall issue RCC foundation construction drawings for both

the sheds within 30 days from date of LOI. Excavation, Construction of RCC

Foundation, Pedestals & Beams, Backfilling, etc... for both the sheds in all

respect including ready for handing over to PEB agency for erection of PEB

Structure: Within 03 Months from the date of release of Construction Drawings

for Foundation, Pedestals & Beams.

16.3 Balance Civil works for both the sheds as per scope of work: Within 02 Months

from the date of handing over of front.

16.4 GIPCL reserves the right to extend the contract period by up to an additional

(three) months on the same rates, terms, and conditions, without any price

escalation and without entering into a new contract on sole discretion of GIPCL

only. However, delay attribute to contractor beyond above schedules will

attracts penalty as LD (Liquidated Damages) as per specific clause mentioned

in Special Conditions of Contract (Section-D).

16.5 If the scope of work is not completed by the Contractor, necessary LD will be

deducted as per specific clause mentioned in Special Conditions of Contract

(Section-D) and in the interest of work completion, GIPCL will extend the

contract period appropriately (along with deduction of LD) as per contract

requirement on the same rates, terms, and conditions without any price

escalation or new contract on sole discretion of GIPCL.

16.6 GIPCL reserves the right to short-close the contract at any time by giving

(one) month’s notice, without assigning any reason.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for timely

& satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labour with proper identification to

enter the plant premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labour laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification, security

check, pre-employment medical fitness check-ups & induction safety training for

all the workmen/labour engaged at the GIPCL site is done and necessary

documents regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall compel GIPCL to

initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like helmets, masks, gum boots and other

necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued by contractor

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Safety Goggles / face shield.

d) Ear plug / Ear muff.

e) Hand gloves like electrical hand gloves / cotton hand gloves /

Chemical hand gloves.

(vi) Contractor shall nominate /authorize senior experienced person in writing as site-

in-charge to co-ordinate with GIPCL engineer / operation team and who shall

bear overall responsibility for performance of the contract. Such person shall

remain available at site during execution of scope of work. Contractor has to

submit the authority letter and documentary proof for the same.

(vii) The Contractor shall appoint minimum required site supervisors who shall co-

ordinate with GIPCL’s Engineer-in-Charge for daily entrusted jobs. They have to

maintain daily records dully signed for the works carried out and duly certified by

concern Engineer-in-Charge. The Contractor, in co-ordination with the Engineer-

in-Charge, shall ensure the availability of adequate manpower, consumables,

materials, tools & tackles, etc… to carry out the job satisfactorily as per GIPCL’s

requirements as directed by Engineer-in-charge. As per the instruction of

Engineer-in-Charge, they have to allot the work and execute the same in

specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

(ix) During emergency or similar situations, the Contractor shall be required to

mobilize resources as per need within the period of 04 (four) hours or even earlier

of that, depending upon criticality and also during odd hours, as directed by

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

the contractor with 10% supervision charges, including GST & the same will be

recovered from the Contractor’s bill.

Important Note: Whenever any of the Unit at SLPP remains under outage due

to any reason, the contractor shall mobilize sufficient work force at site within a

period of four hours from the time of intimation to the site-in-charge or via mail to

your office. Generation loss occurred due to want of manpower as well as

resources will be viewed very seriously and will invite appropriate punitive

measures as decided by competent authority.

(x) During working in high risk area like hot lines of steam/ water/ oil, the workman

must wear a suitable safety apron, safety belt, safety hand gloves and goggles.

It is the contractor’s/contractor’s supervisor’s responsibility to ensure it without

(xi) During unit overhauling, the contractor has to enhance the site manpower as per

the requirement to ensure the timely completion of work (During overhauling

period quantum of work increases substantially). For this, enhanced work shall

be completed by deploying additional manpower with supervisor as per site

necessity. Payment will be made on item rate basis only under respective

section. The work during the overhauling period is to be carried out round the

clock as per instructions of Engineer-in-charge. Contractor should mobilize

sufficient number of manpower with other required equipment/resources and

execute the work in all shifts with independent manpower after receipt of such

instructions. Contractor should not continue the same manpower for more than

B: TOOLS & TACKLES:

(i) All standard tools & tackles, standard Civil construction equipment, vehicles,

consumables, materials, etc… (Standard Civil construction equipment like but

not limited to AJAX Machine with weighment printing facilities, 02 bags capacity

Batching Mixture machines as a stand by arrangement, trimix concrete floater,

poker vibration, surface vibrator, Concrete needle Vibrators, Water Tanker,

Excavator, JCB, Roller, earth compactors, Heavy capacity dewatering pumps,

dumpers, tractor with trolley, level machine, total station for layout etc…) as

required to execute the contract are in the scope of the contractor) to execute

the contract are in the scope of the contractor (except specified free issue

materials as mentioned in specific items of SoR Section-E). The contractor

should ensure that all such tools & tackles/equipments/vehicle are in healthy &

working condition. All consumable items would be in the scope of the contractor.

The scope shall include deployment of complete Vacuum Dewatered Flooring

(VDF) system comprising vacuum pump, suction hoses, filter mats, screed

vibrators, needle vibrators, power trowels, leveling instruments, joint cutting

machines, and all ancillary equipment required for proper execution of VDF

Note: If work is suffered due to want of sufficient manpower, tools & tackles,

vehicle, equipments and/or required consumables/materials then 25% of the total

job cost including GST will be levied as a penalty for each and every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles, equipments, etc… in good working

condition at site as per day to day work load and emergency situations to

complete the work in stipulated time.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

(iii) In case of breakdown of equipment, the contractor should work round the clock

for putting back the area in service immediately within minimum time. In case of

any emergency arising during night hours the contractor should be in a position

to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps, supply

boards, cables, etc… as per requirement in sufficient quantity. The contractor

has to take prior approval for taking electrical power supply. The contractor

should keep hand lamps of 24Volt for confined space and sufficient quantity of

240 Volt halogen lamp for other area ensuring safety at work place.

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission of

online Bid, in writing or by E-mail at the GIPCL's mailing address [email protected]

as indicated in the 'Invitation to Bids'.

The GIPCL's response (including an explanation of the query) will be sent in writing

or by E-mail to all prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict

adherence to the time schedule for performing the specified 'Works'.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications & documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies

or omissions in the specifications and documents or is in doubt for any meaning of

any part, he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through cheque or RTGS (online payment) system only based on submission of

required documents like bank mandate form with original cancelled cheque.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates (Section-E) shall be read in conjunction with Instructions to

Bidders, General conditions of contract, Special conditions of contract, Technical

specifications and Bid Drawings.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

b. The quantities given in the schedule of rates (Section-E) are estimated and payment

will be made as per actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the Tender in Section-D or as per

standard IS practice. Mode of measurement mentioned in Tender will be prevail.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: Interested bidders are requested to submit the online tender at least two days

in advance from the due date set for online submission of bid in order to avoid non-

participation of e-tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will

be made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period

based on any unavoidable alterations/deletions in concept as per approval of GIPCL.

Contractor shall not be entitled for any compensation on ground of such alteration in

given estimated quantities within overall limits of awarded contract price. GIPCL

reserves the right to operate or increase/decrease quantities in each item or omit any

item included in Schedule of Quantity at its discretion. Contractor shall have no claim,

whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in full but

which he did not derive in consequence of the full amount of the work not having

been carried out nor shall he have any claim for compensation by reason of any

change having been made in the original specifications and instructions which shall

involve any curtailment of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://tender.nprocure.com or https://gipcltender.nprocure.comonly. No

physical submission of price bid will be entertained as it should be furnished

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can procure

the same from any of the license certifying Authority of India or can contact

(n)code solutions- a division of GNFC Limited, who are licensed Certifying

Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last moments.

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST).

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate

the e-Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to

whom the work is awarded, shall be required to furnish a Performance Bank

Guarantee (PBG)/Contract security deposit (SD) in favour of Gujarat Industries

Power Company Limited for an equivalent amount of ten percent (10%) of the

“Contract Price excluding taxes and duties” from all Nationalized Banks or Axis Bank,

ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, Federal Bank,

Bandhan Bank, IDBI Bank and Karur Vysya Bank in the in the format attached in

SECTION-F, and it shall guarantee the faithful performance of the 'Contract' in

accordance with the terms and conditions specified in these documents and

specifications. Contract security deposit/PBG shall be submitted strictly within twenty-

one days from the date of LOI or work order, whichever is earlier.

The PBG/ Security Deposit shall be valid up to “Defect Liability Period” of 12 (Twelve)

months after the date of actual contract completion/contract expiry date (whichever

later) as certified by GIPCL (necessary BG extension/amendments should be carried

out by contractor accordingly as desired by GIPCL). The Contract security/Guarantee

amount shall be payable to the Company in Bidder's home currency without any

condition whatsoever. GIPCL reserves the right to forfeit Performance Bank

Guarantee (PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the “Defect Liability Period” after

completion of contract and on fulfilling contractual obligations throughout the “Defect

Liability Period”. However, any delay in submission of SD will result in equivalent late

release of entire SD after “Defect Liability Period”.

Bid security/EMD will be refunded to the successful bidder on receipt of Performance

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of

contractor or any other reasons attributed to contractor the decision of

Engineer-in-charge regarding the amount of recovery shall be final and

binding subject to a maximum of 10% of contract value, including GST.

Recovery will be affected from the monthly bills and/or retention

money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions

by Engineer-in-charge, GIPCL shall get the work done by third party at the

risk & cost of the contractor with 10% additional overhead charges of GIPCL,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL.

The contractor shall pay all such claims within 15 days of claim, failing which the

same shall be deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible for completing the jobs within agreed time schedule

and in case contractor fails to complete the given jobs related to this contract, GIPCL

will engage third party and will recover expenses from contractor’s R.A. bills, Security

Deposit and / or whatsoever for expenses incurred to complete the job along with

additional 10% overhead charges, including GST.

In case if contractor’s services are not found satisfactory with respect to mobilization

to meet emergency requirements, time bound activities, workmanship & safety

(OH&S policy of GIPCL) then GIPCL has right to terminate the contract at any time

by giving 15 days advance notice to contractor without assigning any reason and will

make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to commence the works, or has, without any lawful excuse under

these conditions suspended the progress of the works for fourteen days after

receiving written notice from the OWNER to proceed.

iv. Contractor fails to proceed with the work with due diligence as per requirements

of the contract and failed to make such due progress as would enable the works

to be completed within the time agreed upon.

v. Contractor fails to remove materials from the site or to pull down and replace

works within 15 days after receiving written notice from the OWNER that the said

materials or work were condemned and rejected by the OWNER under these

vi. Contractor fails to the detriment of good workmanship or in defiance of the

OWNER/ENGINEER’S instructions to the contrary sublet any part of the

vii. Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

viii. Contractor repetitively violating the safety norms for more than three incidents.

ix. Any major contradiction of applicable labour laws.

x. Any major deviations from contractual terms and conditions including quality of

xi. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG/SD.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per direction of GIPCL/ENGINEER within time frame given and/or fails

to carry out progress of work as per agreed schedule of work planning and/or as per

directions of GIPCL / ENGINEER within the time frame given and/or violating the

GIPCL’s safety rules & regulations, GIPCL/ ENGINEER shall get the work done by

third party at the risk & cost of the CONTRACTOR with additional 10% overhead

charges of GIPCL, including GST and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt or may

be deducted by him from any money due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound activities, workmanship & safety (OH&S policy) then GIPCL has rights to

terminate the contract at any time by giving you 15 days advance notice without

assigning any reason and will make the alternate arrangement at the risk and cost of

the Contractor.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration and Conciliation Act

(Amendment 2021), as amended from time to time. The place of arbitration shall

be at Vadodara/ Surat or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision Chief General Manager (Thermal) / HoM will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

thereof from time to time as also insurance cover for third party liability. The contractor

shall keep the GIPCL indemnified from all liabilities arising out of his action in

pursuance of this contract. The E. C. Policy should be obtained from Surat

Jurisdiction and shall be assigned to GIPCL. EC policy should cover the specified

contract period.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labour laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation the

1. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labour laws applicable such as the Minimum Wages Act, 1948, Contract

Labour (Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus

Act 1965, Employees Provident Fund and Miscellaneous Provision Act

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Payment of

Gratuity 1972, Interstate Migrant Workmen Act 1979, Equal Remuneration Act with

Rules, Order and Notifications issued/made there under and as amended from

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present or future

applicable to the contractor from time to time for performing the contract job.

2.1. The Contractor shall provide and be responsible for payment of Wages, Salaries,

Bonus, Social charges, Insurance, Food, Accommodation, Transport, Medical and

Canteen facilities and other statutory privileges and facilities to his personnel as

per law/rules/regulations and orders of the Central Government, State

Government, Local Authorities or other authorities as are in force from time to time.

All employees of the Contractor shall be employee of the Contractor.

2.2. The contractor shall have a valid license obtained from Licensing Authority under

the Contract Labour (Regulation & Abolition) Act,1970 as amended from time to

time at the time of execution of the contract covering all his employees working at

SLPP site and furnish the same failing which GIPCL may terminate the contract at

its sole discretion.

2.3. The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees Provident

& Miscellaneous Provisions Act, 1952, as amended from time to time and remit

contributions in respect of the employees employed by him at SLPP Site to the

P.F office concerned every month failing which GIPCL will recover from the

outstanding payment to the contractor from GIPCL.PF code of Gujarat region

should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained by

him under various labour laws mentioned above and produce the same before the

Statutory Authorities whenever required.

2.5. The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as those under the Contract Labour (Regulation & Abolition) Act-

1970, Employees Provident Fund Act, as amended from time to time, etc., under

intimation to HR & Admn. Dept.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

2.6. The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed hours

under law as per applicable rates.

2.8. The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at GIPCL. The contractor shall indemnify the company against

any liability due to any work injury or accident to any of its employees.

2.9. The Contractor shall in the event any of his workmen / employee sustains any

injury or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act, 1923 as amended

from time to time.

2.10. If any of the persons engaged by the Contractor misbehave with any of the officials

or the Company or commit any misconduct with regard to the property of the

Company or suffer from any serious communicable disease, the Contractor shall

replace them immediately.

2.11. The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

2.12. GIPCL will have right to deduct and disburse the claims of the individual / parties

being a principal employer on any account whatsoever in relation to their

employment with the contractor. The Security deposit will be released to the

contractor at the end of the contractual tenure subject to an undertaking by the

contractor that in the event any of his workmen or the heirs of workmen puts up a

claim for recovery of money due to him from the contractor before the appropriate

authority under the I.D.Act 1947 or under any other labour laws or for

compensation under the Workmen’s Compensation Act, 1923 as amended from

time to time and the appropriate authority has given a direction for making payment

the contractor will meet the same or indemnify GIPCL if in the event GIPCL pays

it as Principal Employer.

2.13. The contractor shall make payment of wages to his employees on fixed date within

the period specified under the applicable Law, in presence of representative of the

company. He will submit a true copy of wage sheet, attendance register and P.F.

remitted challans on monthly basis to HR&A dept. for verification and record.

2.14. The Contractor shall provide Safety items/kits to his employees such as safety

shoes, goggle, ear plug, hand gloves, safety belt etc, if any, required under law.

2.15. The contractor shall conduct pre-induction and periodic medical checkup of his

workmen as per applicable laws.

2.16. The contractor shall be solely responsible for any accident caused to his workers

and should adhere to all rules / regulations as per labour laws of Government and

other statutory laws as applicable.

2.17. The contractor should register himself under the Contract Labour Act, Employee

Compensation Act and PF Act, as amended from time to time (Code no. to be

mentioned) and submit the copy of registration certificate and should possess the

same from the date of commencement of work, failing which the contract is liable

to be cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labour License should be obtained within one

week from the date of issue of form-V. Contractor should apply for Form-V

immediately after receipt of LOI. A copy of Labour License shall be submitted to

GIPCL, HR & A Department.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

2.18. Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19. The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as Factory Act,

Employee Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’,

Provident Fund Act, All Labour Laws Act, as amended from time to time in respect

of employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his employees

or to the Government under the above rules, regulation, Acts, GIPCL reserves the

right to recover the same from the running bill of the contract.

2.20. Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

2.21. Records as per the provisions of various statutory Acts will have to be maintained

by the contractor and submitted as and when required.

2.22. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

2.23. The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute

shall automatically and immediately become applicable.

2.24. All laws, rules, regulations, notifications, etc. stated in this tender document shall

be applicable as amended from time to time. Where applicable self-certified true

copies of the required documents to be furnished, unless stated otherwise

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act, as amended from time to time to the

workers employed by him/her.

2. Contractor shall obtain requisite license to carry out this contract under the provisions

of Contract Labour Act, 1970, as amended from time to time and maintain necessary

records and registers under the said Act.

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act, as amended from time

to time within one week time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and

/or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws,

as amended from time to time, etc.

6. Contractor shall issue an appointment order to each casual labourer stating therein

the nature of job to be performed by him/her and fix time for which the concerned

labourers are likely to be deployed. Contractor shall also issue a temporary identity

card specifying the period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him/her for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment

of the manpower.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL

shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act, Labour Law Act, maternity benefit act, as amended from

time to time in respect of employees engaged by him for the work and shall have to

maintain necessary records.

In case any amount becomes due to be payable by him/her to his

employees/agencies or to the Government under the above rules, regulation, Acts,

GIPCL reserves the right to recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on contractor part while undertaking

the work and contractor shall fully abide by the statutory requirements of the

employee's compensation act.

GIPCL shall not be liable for any compensation due to accident, death or injury to

any of contractor’s workmen or any third party due to negligence, act or omission on

contractor part.

Contractor shall arrange & provide sufficient General area lighting as well as work

area specific lighting. Contractor shall also arrange DG set of required capacity for

day to day work requirements and lighting requirements in case any power supply

interruption from GIPCL.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of

the contract. Any violation of any rules and regulations will entail immediate

termination of the contract.

When contractor moves his/her lifting tools and tackles to the plant area, required

test certificates as per the Factories Act 1948, as amended from time to time and the

state factories rules has to be submitted to safety Dept. Safety Dept. will check the

certificates and if found okay, then only materials will be allowed to enter inside the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

plant. Material inward gate pass will be made only after certification from Safety Dept.

Security Dept. will inform to Safety Dept., as & when such tools and tackles brought

at the gate for making entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him/her to safety Dept. Safety Dept. will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wears the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

IS : 2925 – 1984, ANSI / ISEA

03. PN 521 - Shelmet Karam

SR. No. Name of Manufacturer Model

SSTEELE (Strom) – Double Density or

1 Acme Fabrik Plast Co.

TRIMAX(Adjacent) – Double Density

2 Favourite Safety Products. Waves Nile D/D or FSP Nile DD

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per the

job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor

will procure safety shoes & safety helmet from a reputed company with at least

months’ guarantee and shall produce the guarantee certificate and IS standard

certificate to the safety department. Contractor should purchase safety shoes of

reputed brands. Safety shoes will be issued every year. IS certificate and guarantee

certificate must be obtained from the vendor and submitted to the Safety department.

Safety shoes should be heat, water, oil and chemical resistant, having an anti-

slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at

work throughout the contract period. The contractor may be asked to maintain the

PPE issue registers with signature of workmen.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL, including GST.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948, as amended from

time to time shall be submitted every year before using such tools and tackles. In

case of purchase of new lifting tools and tackles, form no. 10 as per the said rules

shall be submitted before they are taken into use. All lifting tools and tackles shall be

of reputed make having International manufacturing standard and shall be

maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with

essential PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

for inspection with all above statutory test certificate before using at site for any work.

They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards, fall arrester, etc. shall be used

to prevent accident. Further, during working on height, contractor should arrange

proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor system

etc. Advice and instructions of Engineer-in-charge/ safety in charge shall be strictly

complied with in this regard. All necessary safety precautions shall be taken by the

contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the

cylinders at the work at height area. Gas cylinders shall be transferred through gas

cylinder trolley only with cylinder cap and stored up right (vertical) position only. All

gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in Parking

space designated by GIPCL. If any vehicle is found inside the plant premises other

than the parking area such vehicles shall be handed over to Security dept. and their

entry shall be cancelled for movement inside the plant premises with immediate

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six month at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site incharge of the contractor will act as

a safety officer and he will perform all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain the

principles behind safety practice.

If the contract workmen fail to comply with safety standards as per category A, B & C

below, penalty shall be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, shoes, safety Rs.100 /- per instant.

Related belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless attitude in  Rs.500 /- per

material handling, instant.

Machine being used with damaged

machine guard, unsafe electrical work -  After three

workout plug top/improper electrical incidence,

joints/cables lying on ground, electrical Per incidence

equipment working without proper Rs.2500/-

earthing, machine being used without

machine guard, Welding machine  Continuous

without ELCB / RCCB of proper rating, unsafe acts

Gas cylinder without test certificate, will disqualify

Cylinder cap, NRV / Flash back the contractor

arrester, Cylinder trolley etc. from further

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

Unsafe working practices at height participation

more than 3 meters in tender

Working without permit or non- with GIPCL-

compliance with permit conditions like SLPP.

hot work, height work etc. as applicable,

lifting tools and tackles being used

without third party inspection

certificates in form no. 9/10 as per

Factories Act – 1948 etc..

C Unsafe Breach of safe practices by a particular Suspend the entry gate

Practices person repeatedly for three times. pass for one week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

15.1 GENERAL ELECTRICAL SAFETY RULES & REGULATIONS

Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO)

of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their

electrical apparatus.

c. Bidder/Contractor should ensure that there should not be any joint in the power

supply cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor

should have ELCB of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should

be of sufficient capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with cable

of (apparatus should be having 230V / 24V transformer) for the temporary lighting

arrangement required at site for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures (230V

or 24 V as per requirement of job/contract), extension boards, cables to draw supply

from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever

brought to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly

examined, tested and maintained to ensure that the apparatus and leads are in good

k. Only three-core cable shall be used for single phase operated tools with the third core

connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a bolted

terminal while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the holders

should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power supply

to welding machine shall be effectively disconnected while using any welding

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder/Contractor to supply the required cable between

GIPCL power supply point to equipment brought by Bidder/Contractor for the

specified job. Further, if Bidder’s/Contractor’s equipment requires 3-ph 4 wire supply

then they should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply system by

incorporating sufficient capacity transformer. Like for hydro jet cleaning system, mixer

machine, induction heating machine, SR machine etc., GIPCL will provide 3-ph 3 wire

r. Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item complies

with the Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected

work or Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed

to rectify any such defective work or workmanship, GIPCL reserve the right to rectify

at risk and cost of the CONTRACTOR and deducted by the GIPCL from any amount

due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL’s Engineer/GIPCL’s Representative/Consultant requires such materials,

work or workmanship to be retested, the tests shall be repeated under the same

terms and conditions. If such rejection and retesting cause the GIPCL additional costs

for the traveling and lodging costs of GIPCL/Engineer’s personal for attending the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

retest, such costs shall be recoverable from the CONTRACTOR by the GIPCL and

may be deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS

a. All tools & tackles, labours, supervisors, materials (except specifically specified

free issue materials under respective items of SoR in Section-E), consumable

items, equipments, etc… to execute the contract are in the scope of the contractor.

The contractor should ensure that tools & equipments are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor

for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute full time independent experienced site-in-charge and

independent site supervisors/Engineer at site. They shall co-ordinate with GIPCL

engineer and shall bear overall responsibility of contract including taking daily work

instructions, work permits, gate-pass, receipt of MIV & specified free issue material

from GIPCL store, site executions, maintaining records of work, material, inward

challans, material & manpower gate-pass, joint measurement recording, billing etc...

Such person shall function from site office of contractor at SLPP.

e. Contractor shall also nominate one safety supervisor at site and shall submit

nomination of safety supervisor in writing before commencement of contract. Safety

supervisor shall arrange small safety talk on every day morning or whenever required

with all workers working under this contract. He shall coordinate with concern

Engineer-in-charge on daily basis and report daily observations, tool-box talk records

etc. The work shall not be allowed without deploying/nominating safety supervisor

and a penalty equal to Rs.1,000/- per day absent of nominated safety supervisor shall

be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labour license (if applicable) and PF account number to the Engineer-in-

charge before start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case

of delay of work without any valid reason, the GIPCL reserves the rights to carry out

the work by deploying other agencies at the risk & cost of contractor with additional

10% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of four hours. If

the contractor fails to mobilize sufficient resources to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

additional 10% overhead charges including GST.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven to fifteen days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted (based on quoted % above/equal or below SoR) shall

remain firm till completion of the contract and any agreed extensions thereafter and

shall not be subject to any escalation, idle charges for labour, machinery, overhead

expenses etc… due to any reason whatsoever. No price escalation / idle charges

shall be entertained due to delay in work on unavailability of work front, any changes

/ modification / alteration of plan, non-issue of work permit, holding of work permit for

any reason, unavailability of contractor’s supervisor/Engineer, unavailability of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

contractor’s safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality instructions of GIPCL

Engineer-in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes & safety helmets, standard dust masks,

safety goggles, safety hand gloves, safety belts, fall arrestors, other required safety

tools, etc… as required and shall use exclusively under this contract for all the time

during working at specified locations failing which, the Engineer-in-charge may hold

the work and will take necessary action including penalty as decided. If the contractor

repeatedly violates safety rules/regulations (more than three successive incidents),

Engineer-in-charge may take necessary action against the contractor, including

appropriate financial penalty (Maximum of Rs.1,000/- per incident per man-day and

as per above clause no. 15) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the

time given by and under the supervision of the Engineer-in-charge and shall ensure

that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer-in-Charge for PTW (Permit to

work), work instruction, Return of permit.

p. The contractor has to submit daily reports / information of work carried out with details

of available manpower, equipments / material etc… as directed by Engineer-in-

q. Any job other than the listed jobs in work order shall be executed by the contractor

on instruction from GIPCL and payment shall be made to the contractor on respective

item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the

Micro, Small and Medium Enterprises Development Act, 2006, as amended from time

to time. If your organization is registered under the Act, please specify the category

i.e., Micro Enterprise, Small Enterprise or Medium Enterprise under which it is

registered and kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001-2015 (Quality), ISO 14001-2015 (Environment), 45001-2018

(OH&S) and 50001-2018 (EnMS) certified company, and GIPCL gives extreme

importance to maintain these global standards. Contractor shall be required to

observe these standards as amended time to time while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs

of this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

shall be constantly in attendance at the site during working hours. During

CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing. Any

directions, instructions or notices given by the ENGINEER / GIPCL to him, shall be

deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such persons

as area careful, skilled and experienced in their respective trades, and the GIPCL

shall be at liberty to object to and require the CONTRACTOR to remove any person

employed by the CONTRACTOR in or about execution of works who in the opinion

of the OWNER misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed upon the

works without the prior permission of the GIPCL. Neither the CONTRACTOR and the

PURCHASER nor the ENGINEER shall hire or employ any employee of the other

party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, empty paint drums, cut pieces or

other matter of an offensive nature shall not be deposited on the surface, but shall at

once be carted away by the CONTRACTOR to some pit or place provided by him

away from the site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works & remove scaffolding

materials to the extent directed. He shall tear down and dispose of all temporary

works, shall remove or grade, to the extent directed, all plant and equipment, shall

satisfactorily dispose off all rubbish resulting from the operations under this contract

and shall do all work necessary to restore the territory embraced within the site of his

operations to at least as good order and conditions as at the beginning of the work

under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point as available. Further distribution

to be done by contractor at their cost.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

b. Quarter/room & food for supervisors/engineers on chargeable basis in GIPCL’s

township as available. Food on chargeable basis at GIPCL’s Industrial Canteen

as available. If not available, contractor to make his own arrangement for lodging

and boarding locally or as appropriate at his cost.

c. Workshop facility as available at site only. However, contractor may visit the

workshop to ensure the existing facility. For the facilities other than available,

contractor has to carry out the job outside at their own cost.

d. GIPCL may also provide free hydra (based on availability) only for shifting of

heavy structural plates, beams, etc… and also erection of heavy structures,

etc… on discretion & directives of Engineer-in charge of GIPCL.

e. Space for contractor’s office & store as decided by GIPCL based on availability.

f. First aid facilities as available on chargeable basis. If not available contractor to

make his own arrangement for the same locally or as appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work operations

at the plant site.

21. WORK CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

independently of large thermal power plant. The contractor shall therefore be

required to engage qualified/ experienced personnel to undertake the work as per

specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative

of the contractor and the Engineer-in-charge.

d. The measurements shall be clearly written indicating date of measurement,

location, reference to drawings, if any and jointly signed.

e. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis for executed works.

The monthly bill payment shall be released based on the certified reports of the

f. Inspection of work will be done by Engineer-in-charge or his authorized

representative. If the work is not found satisfactory Engineer-in-charge reserves

the right to take suitable action and shall be binding to the contractor.

22. FORCE MAJEURE

i. In the event of either party being rendered unable by Force Majeure to perform

any obligation required to be performed by them under this Contract, relative

obligation of the party affected by such Force Majeure shall be treated as

suspended during which the Force Majeure Clause lasts.

ii. The term “Force Majeure” shall have herein mean riots (other than among the

Contractor’s employee), Civil commotion, War (whether declared or not),

invasion, act of foreign enemies hostilities, civil war, rebellion, revolution,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

insurrection, military coup, damage from aircraft, nuclear fission, embargoes,

quarantines, acts of god such as earthquake (above 7.0 magnitude on Richter

scales), lightning, unprecedented floods, fires not caused by the Contractors

negligence and other causes which the Contractor has no control and accepted

as such by GIPCL whose decision shall be final and binding. Normal rainy season

and monsoons are not Force Majeure.

iii. Upon occurrence of such causes and upon its termination, the party alleging that

it has been rendered unable as aforesaid, thereby, shall notify the other party in

writing by registered notice within 24 (twenty-four) hours of the alleged beginning

and ending thereof giving full particulars and satisfactory evidence in support of

iv. Time for performance of the relative obligation suspended by the Force Majeure

shall stand extended by the period for which such clause lasts.

v. If works are suspended by Force Majeure conditions lasting for more than two (2)

months, GIPCL shall have the option of cancelling this Contract in whole or part

thereof, at its discretion.

vi. The Contractor shall not claim any compensation for Force Majeure conditions

and shall take appropriate steps to insure men and materials utilized by it under

the Contract well in advance.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may sustain,

pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor. In case, in any

litigation pertaining to labour employed through contractor if any direction or order is

issued by court at any point of time the contractor shall comply with and implement

such direction or order whether passed at the time of award of contract or during the

pendency of contract.

Further, the Contractor shall indemnify the GIPCL against all consequences arising

and affecting GIPCL owing to the compliance of the orders by the Contractor.

24. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

25. Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy or variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

1.1 CIVIL WORKS

The scope of work under this contract shall broadly include, but not be limited to, the

execution and completion of all associated Civil works (foundations, footings, flooring,

associated area development works, etc…) at Surat Lignite Power Plant (SLPP) for

construction of two nos. of Pre-Engineered Building (PEB) Structural Storage Sheds

near warehouse.

Scope of work includes all Civil works for construction of new 02 nos. of PEB structural

storage sheds near existing warehouse at Surat Lignite Power Plant, Village; Nani

Naroli, Dist. Surat, as per detailed specification, drawing and as specified in item

nomenclature of Bill of Quantities.

The scope of work covered in this specification consists of collection of all site related

data, supply of all materials, labours, fuel, oils, equipment/machinery, AJAX Machine

with weighment printing facilities for concrete works, 02 bags capacity Batching

Mixture machines as a stand by arrangement, trimix concrete floater, poker vibration,

surface vibrator, Concrete needle Vibrators, Water Tanker, Excavator, JCB, Roller,

earth compactors, Heavy capacity dewatering pumps, dumpers, tractor with trolley,

level machine, total station for layout, cube testing machine and other laboratory

equipment’s as required for field quality control, all type of consumables, approved

construction materials, etc. as per detailed Technical Specifications for completion of

Civil work on item rate basis. The scope shall include deployment of complete Vacuum

Dewatered Flooring (VDF) system comprising vacuum pump, suction hoses, filter

mats, screed vibrators, needle vibrators, power trowels, leveling instruments, joint

cutting machines, and all ancillary equipment required for proper execution of VDF

flooring. The scope of work also includes fixing of structural materials like insert plate,

pipe sleeves, foundation bolts, etc… by using standard templates (provision for

providing required size & nos. of templates is included in scope of work with no any

additional payment), anchor bolt, edge angle, nuts & bolts, etc. as per details given in

the tender document. The scope works shall cover for all services required for

completion of Civil works in all respect. The scope will cover but not limited to the

following buildings / structures / systems / facilities.

The scope of work in general comprises all types of Civil Works, including but not limited to:

 Area grading and site clearing,

 Excavation including dewatering, backfilling, and compaction,

 Foundations, plinth protections, drains & flooring,

 Plain and Reinforced Cement Concrete (PCC & RCC) works,

 Contractor shall explore possibility of available RMC in the vicinity (within about 20KM

lead from Surat Lignite Power Plant) for major concreting as directed by Engineer-in-

 Masonry works, rubble soling, flooring, plastering, and tiling,

 Civil painting,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

 Laying of Hume pipes,

 Reinforcement & shuttering work for foundation, pedestal, plinth beam, lintel beam,

drain, coping, column, etc

 RCC Pedestals including foundation bolt embedment / sleeve provision, Foundation

 Non-shrink Grouting work.

 Anchor fastening work.

 Expansion joint work.

 Coordination with utility agencies for water and temporary power connections, if

 Coordination with PEB agency for proper layout marking, joint verification of layout,

anchor bolt alignment/fixing/grouting, etc… for timely completion of entire project for

construction of 02 nos. of PEB structural sheds near warehouse.

All works are to be carried out for construction of 02 nos. of PEB structural sheds near

warehouse at Surat Lignite Power Plant (SLPP), in accordance with the concept layout

plan provided as Bid Drawings with this tender. However, Bid Drawings are indicative and

for tendering purposes only. Final quantities will be based on approved Good For

Construction (GFC) drawings by GIPCL/Consultant. Estimated quantities are indicative and

may vary based on approved GFC. Bid Drawings are conceptual documents issued for

bidding purposes. Final Good For Construction (GFC) drawings will be issued by

GIPCL/Consultant after PEB design approval. However, grade of concrete of various items

shall be as per SoR (SECTION-E).

CIVIL WORKS FOR PEB STRUCTURE (Up to Finished Floor Level and Other as per

Site requirements). Civil works for the PEB sheds shall be limited up to finished floor

level (FFL), except walls, including:

 Foundations (isolated/combined/pile, as applicable),

 Ground beams and plinth beams,

 Flooring up to finished floor level.

 Plinth protection works

 Roads & Drains work

2. Purpose: Storage of heavy materials with 10 MT capacity EOT Crane.

3. Size: Length 45 Meter, Clear span 25 Meter with Gable Roof without any intermediate

support. Total height about 10 Meter and working height 6-7 Meter.

5. Shed to be covered from top/roof and top sides (about 3 Meter for crane protection &

to avoid rain water ingress) with Galvalume sheets. All sides open.

6. Plinth level up to 300 mm from OGL.

6. Flooring required for heavy material storage.

7. RCC foundation design required (GIPCL will arrange & provide) based on PEB

structure design.

8. SBC at EL (-) 2.500 Meter is 137 KN/M2 (Kilo Newton per Square Meter).

2. Purpose: Only storage of heavy materials by movement of Hydra.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

3. Size: Length 45 Meter, Clear span 15 Meter with Gable Roof or shed roof without any

intermediate support and height 6 Meter.

4. Shed to be covered from top/roof and top sides (@ 1 Meter) with Galvalume sheets.

All sides open.

5. Plinth level up to 300 mm from OGL.

6. Flooring required for heavy material storage.

7. RCC foundation design required (GIPCL will arrange & provide) based on PEB

structure design.

8. SBC at EL (-) 2.500 Meter is 137 KN/M2 (Kilo Newton per Square Meter).

 Quality Assurance & Control

All works shall be executed as per IS codes, CPWD specifications, and good industry

practices. The contractor shall deploy qualified site engineers and provide all test

reports (cube tests, compaction, material test certificates, etc.) as required.

Contractor should submit FQP (Field Quality Plan), within 15 days of LOI and before

any concrete work commences. Non-submission will force GIPCL to hold the works.

COMMON INFRASTRUCTURE & AREA DEVELOPMENT

 Construction of internal rigid approach pavement with fly ash filling & rubble soling.

 Fly ash filling & rubble soling works.

 Construction of associated drains.

 Provide a Plinth Protection on peripheral side of the both shed.

The works shall include, without limitation, the following:

 Site development activities including area grading, clearing, leveling, excavation, and

backfilling, fly ash filling, etc…

 Foundation works including RCC footings, pedestals, PCC, columns, beams, etc…

 Superstructure works including all RCC works, RCC grade slab, Rubble soling,

masonry (brick/block) construction, and plastering.

 Any temporary works, scaffolding, formwork, shuttering, or support systems required

for execution of the above.

 Transportation, handling, and storage of all materials, machinery, and tools required

 All other works as specified in the technical specifications, drawings, Schedule of

Rates (Section-E), and as may be reasonably inferred or directed by the Engineer-

in-Charge for the satisfactory completion of the scope of works.

The Contractor shall execute the works in full compliance with:

 The technical specifications, drawings, standards, and codes provided in the

Tender, and Prevailing IS codes.

 Instructions from the Engineer-in-Charge, and

 All applicable statutory and regulatory requirements.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

This scope is comprehensive and inclusive of all activities required to deliver a fully

functional, structurally sound, and ready-for-use, whether or not each specific item is

mentioned herein but is required for the successful completion of the project.

All construction shall conform to relevant Indian Standards, CPWD norms, and

GIPCL’s safety and quality requirements, ensuring durability, hygiene, and

functionality of the facilities, following good standard Engineering practice for safety,

quality & workmanship.

GENERAL SPECIFICATIONS FOR CIVIL WORKS

A. Dismantling Work

 All dismantling activities shall be carried out in a controlled manner strictly

as directed by the Engineer-in-charge to ensure safety and minimal

 Prior written permission must be obtained from the Engineer-in-charge

before commencing any dismantling work.

 In emergencies, the contractor shall arrange a compressor with a breaker

within 24 hours, without claiming additional payment except for breaker

 The dismantling rates shall be comprehensive, covering labor, materials,

tools, breakers, debris disposal to designated external locations, and all

associated work.

B. Earthwork, Filling, and Dressing

 The scope and rates for earthwork, filling, and dressing shall strictly follow

the item nomenclature detailed in the contract.

 Rates shall be inclusive of all labor, materials, and machinery such as augers,

JCBs, tractors, dumpers, dewatering equipment, and other tools as specified.

 Contractors must secure prior permits before starting excavation, ensuring

protection of underground cables and personnel safety.

 Any damage to cables or pipes due to contractor negligence shall be repaired

at the contractor’s cost, recoverable from their bills.

 For major excavation, contractors shall maintain accurate level records as

directed by the Engineer-in-charge.

 Surplus excavated materials must be disposed of outside the premises

responsibly, maintaining site cleanliness.

C. Foundation and Concrete Work

 Approved mix design shall be submitted and obtained prior to

commencement of concreting work.

 Weigh batching shall be mandatory.

 The contractor’s scope for foundation and concrete works aligns with the

item nomenclature, encompassing all designated locations.

 Proper curing shall be carried out for a minimum period as per IS standards,

and no extra payment shall be made for the same.

 Rates include labor, materials, tools, equipment, and all necessary resources.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

 Samples of materials must be approved by the Engineer-in-charge prior to

supply and use at site.

 Contractor shall maintain all equipment in proper working condition,

including standby arrangements to avoid delays.

 Pour cards must be prepared and signed off by the Engineer before any major

concrete pours.

 Quality control equipment and testing apparatus must be available onsite to

ensure compliance with standards.

 Any defective or substandard work shall be dismantled and redone by the

Contractor at no extra cost.

D. Brickwork, RR Masonry, Plaster, and Flooring

 Scope and rates shall correspond to the specified item nomenclature.

 Contractor shall provide skilled masons for all brickwork, plaster, flooring,

 Rates include labor, materials tools, tackles, and equipment.

 All materials must be pre-approved by the Engineer-in-charge through

sample submission.

 Only standard and approved brand materials are permitted for use.

E. Flooring (including VDF/Tremix flooring):

 The Contractor shall deploy trained manpower and specialized equipment for

execution of Vacuum Dewatered Flooring (VDF).

 Proper leveling, compaction, vacuum dewatering, and finishing shall be

ensured to achieve a dense, smooth, and crack-free surface.

 Surface tolerances, panel layout, and joint cutting shall be carried out as per

approved drawings and instructions of the Engineer-in-charge.

 Curing of flooring shall be carried out for the specified duration, and no extra

payment shall be made for the same.

 Any undulations, cracks, or surface defects shall be rectified by the

Contractor at no extra cost.

 The scope and rates shall be as per item nomenclature and include all labor,

materials, tools, tackles, and equipment.

 Contractors must maintain detailed records of surface preparation and each

paint coat applied.

 All painting materials require prior sample approval from the Engineer-in-

 Only standard, approved brand paints and materials are allowed on site.

1.2 GENERAL SCOPE OF WORK

All works under this contract shall be executed strictly on an item rate basis

as per the detailed specifications and item descriptions outlined in Section-E

of the Schedule of Rates (SoR). The contractor is obligated to perform all work

within the stipulated time frame provided in the tender documents, ensuring

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

that all activities meet the highest standards of engineering, design,

workmanship, quality, and maintain proper line and level as directed by the

Engineer-in-Charge. The contractor shall mobilize adequate manpower,

equipment, and resources to ensure timely and efficient completion of the

entire scope of work.

All materials supplied by the contractor must be procured from reputed and

approved manufacturers and meet standard quality benchmarks. Prior to any

supply to the site, material samples must be submitted for approval by the

GIPCL Engineer-in-Charge, ensuring compliance with project requirements

and preventing substandard inputs.

It is understood that the contract’s scope is comprehensive and inclusive of

all works necessary for the complete and effective execution of the project,

even if certain tasks are not explicitly mentioned in the tender documents. This

includes any incidental or ancillary works that are essential to fulfill the

contract requirements within the agreed timelines. All works shall adhere to

the applicable specifications, safety norms, and legal and statutory

requirements, with strict enforcement to safeguard project quality and

Additionally, the contractor shall maintain on-site all statutory and legal

documentation related to the equipment, machinery, operators, and drivers

deployed under this contract. This includes but is not limited to registration

certificates (RC books), Pollution Under Control (PUC) certificates, vehicle

insurance policies, vehicle fitness certificates (where applicable), and valid

driving licenses. These documents must be readily available for inspection by

the Engineer-in-Charge upon request. Furthermore, vehicles including trailers

and hydraulic trolleys shall not exceed six years from the date of their RTO

passing certificate, ensuring safety and reliability of the fleet used on site.

1.3 SPECIFIC REQUIREMENT

The contractor shall possess and maintain an adequate number of good quality

standard machinery, equipment, tools, and tackles essential for executing scope of

These shall include, but are not limited to, AJAX Machine with weighment printing

facilities, 02 bags capacity Batching Mixture machines as a stand by arrangement,

trimix concrete floater, poker vibration, surface vibrator, Concrete needle Vibrators,

Water Tanker, Excavator, JCB, Roller, earth compactors, Heavy capacity dewatering

pumps, dumpers, tractor with trolley, level machine, total station for layout, cube

testing machine and other laboratory equipments as required for field quality control,

concrete breaker machines, hand carts or trolleys for internal movement of tools,

lifting tools and tackles such as ropes and chain pulleys, field test apparatus, and

other necessary equipment. The contractor is required to deploy these exclusively for

this contract throughout the entire duration of the project.

A detailed list of all available machinery, equipment, and tools & tackles deployed at

site shall be submitted by the contractor to the Engineer-in-Charge on a monthly basis

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

or as otherwise directed. This ensures transparency and enables timely monitoring

of resource adequacy.

Should there be any shortfall in machinery, equipment, or tools and tackles that

adversely affects the quality or progress of work, GIPCL reserves the right to impose

penalties, make recoveries, or retain payments from Running Account (RA) bills. The

quantum of such penalties or recoveries will be determined by the Engineer-in-

Charge, based on the extent of impact on the affected works.

Furthermore, to meet the daily operational needs under this contract, the contractor

must maintain a sufficient and functional set of tools and tackles in good working

condition at the site at all times. The tentative list provided is indicative and not

exhaustive, and the contractor shall ensure availability of all necessary equipment to

ensure smooth and uninterrupted progress of work.

LIST OF REQUIRED EQUIPMENTS, TOOLS & TACKLES

Sr. Description Probable Quantity

1. AJAX Machine with auto printing facilities of 1 no.

2. Excavator/ JCB 01 nos.

3. Earth compactors 02 nos.

4. Road Roller As required

5. Heavy capacity submersible dewatering pumps 03 nos. with sufficient

6. Dumpers, tractor with trolley 04 nos.

7. Water Tanker 01 no

8. Total Station survey instrument with staff 01 no.

9. Concrete mixer (2-bag capacity) with weighment 01 no

10. Electronic Concrete vibrator 6 nos.

11. Vibrator needles (60 mm) 4 nos.

12. Vibrator needles (40 mm) 4 nos.

13. Shuttering material 150 sqm

14. Staging & Scaffolding material As per requirement

15. Concrete cube mold 6 nos.

16. Concrete drill machine 1 no.

17. Hand trolley / Hand cart 2 nos.

18. Hand lamp with holder & 100 Meter four core cable 2 set

19. Plate vibrator 1 no.

20. Concrete breaker machine 1 no.

21. Ladder up to 10 meter 1 no.

22. Power supply cable with extension board, ELCB 100 RM minimum

23. Vacuum dewatering pump with water separator 4-5 nos.

24. Vacuum mats (filter mats set) Sufficient quantity

25. Screed vibrator / vibrating screed 1 no.

26. Power floater / power trowel (trimix machine) 1 no.

27. Groove cutter / joint cutting machine 1 no.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

NOTE:- The Contractor shall note that above list is not exhaustive and if any additional

tools & tackles or equipment, machinery etc., are required for proper performance

of the contract, the contractor shall also arrange the same immediately without

any extra cost to GIPCL.

1.4 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out given works by deploying

additional resources within four-hour notice period failing which GIPCL reserves the

right to carry out this work by engaging other party or may impose appropriate penalty

in lieu of any direct or indirect losses occurred.

The expenditure occurred due to such situations, the Contractor will be held

responsible and the same will be recovered from the Contractor’s monthly bill / any

other pending bills/available dues along with 10% overhead charges with GST.

For repetitive failure in completion of specific works in specific time line for more than

three incidents, GIPCL reserve the right to terminate the entire contract by forfeiting

all pending dues, Security Deposit & other retention money (if any), after giving

days’ notice to the contractor & this will be binding to the contractor.

1.5 SPILLAGE OF MATERIAL

Contractor shall take due care to avoid any spillage of material while loading /

transporting / handling. To avoid spillage of material, overloading / heaping shall be

avoided by the contractors. Trolleys/trailers/Transport carrier shall be in good

condition & leak proof to avoid any leakage of materials.

In case of any spillage, contractor shall have to remove such carriers immediately from

site and contractor shall be responsible to clean up that area at their cost otherwise

GIPCL shall get the work done by other agency at contractor’s risk and cost with

additional 10% overhead charges with GST.

1.6 DISPOSAL OF MATERIAL

The contractor shall be fully responsible for the removal and proper disposal of all

surplus materials, debris, excavated earth, disposable scrap, and any other waste

generated during the execution of the work. Disposal shall be carried out strictly

outside the premises or at locations designated by relevant authorities, in full

compliance with prevailing GPCB (Gujarat Pollution Control Board) norms and

other applicable environmental regulations. GIPCL expressly disclaims any liability for

consequences arising from improper disposal by the contractor.

All other scrap materials shall be disposed of in GIPCL’s designated scrap yard as

instructed by the Engineer-in-Charge. The contractor shall maintain a record of such

scrap disposals in the prescribed standard format, duly authorized by GIPCL, to

ensure traceability and accountability.

Prior to final bill submission, the contractor is required to furnish a written undertaking

affirming that all materials have been disposed of responsibly outside the plant

premises or at designated sites in accordance with prevailing government guidelines.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

This undertaking shall indemnify and hold GIPCL harmless against any future

liabilities, claims, or consequences arising from improper disposal. The contractor’s

final payment shall be withheld until the receipt and acceptance of this undertaking by

1.7 SCOPE OF CONTRACTOR

1. The contractor shall provide and be fully responsible for all tools, tackles,

materials (except for any specifically identified free-issue materials as per the

Schedule of Rates), manpower, equipment, and other resources necessary to

execute the contract. The contractor must ensure that all tools, tackles, and

equipment are in sound working condition and maintained in a safe and

serviceable state throughout the contract period. The contractor has to arrange

transportation for lifting/shifting the materials at their own.

2. All consumable items required for the execution of work, including but not limited

to cloth, cotton waste, kerosene, gas, diesel, petrol, lubricants, welding

electrodes, fixtures, fasteners, and spare parts, shall be procured and supplied

by the contractor at no extra cost to the owner.

3. The contractor shall arrange and provide all necessary safety equipment and

Personal Protective Equipment (PPE) to their personnel for compliance with

applicable safety standards and to ensure safe working conditions on site.

4. It is the sole responsibility of the contractor to provide necessary facilities,

including accommodation, for their laborers and workforce at their own cost. No

additional claims related to labor accommodation shall be entertained by the

5. The contractor shall deploy qualified and experienced full-time site-in-charge

personnel along with adequate supervisors and engineers to manage day-to-day

execution of work. These personnel will be responsible for ensuring work

complies with specifications, coordinating with the Engineer-in-Charge, obtaining

necessary work permits, receiving and verifying materials issued by GIPCL,

supervising daily work progress, recording joint measurements and work reports,

preparing bills, managing manpower gate passes, and maintaining all statutory

and legal compliance records.

6. A separate contract shall be awarded for the fabrication and erection of the Pre-

Engineered Building (PEB) and associated structures above plinth or finished

floor level. The Civil contractor of this tender shall fully cooperate and coordinate

with the PEB contractor to ensure conformity with line and level requirements at

the plinth level.

7. The Civil contractor of this tender shall provide all necessary support,

coordination, and cooperation to the PEB contractor, Electrical agency,

Mechanical Agency, Staff & Workers associated to Warehouse/Store of GIPCL,

Security Personnel, etc… without any additional cost implications to GIPCL,

ensuring smooth interface and integration of works between all working agencies.

1.8 TO REMEDY DEFECTIVE WORK

If any part of the work, or the entire work, is found to be damaged or defective—

except when such damage arises solely from the actions or negligence of GIPCL—

or if latent defects that were not readily detectable through proper inspection appear

before final completion and acceptance, the contractor shall promptly and at their

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

own cost repair, replace, or rectify such damage or defects to the full satisfaction of

the Engineer/GIPCL.

Under no circumstances shall defective or substandard work be accepted or retained,

even if the contractor claims adherence to technical specifications. GIPCL maintains

a strict no-compromise stance regarding the quality of materials, workmanship, and

overall execution.

The contractor’s liability under this clause shall remain effective and enforceable

despite any certification, whether interim or final, or the passing of accounts by

GIPCL. This ensures that quality and durability are safeguarded beyond routine

project closeout processes.

Third party testing:-

Contractor shall arrange third party testing of his materials supplied at GIPCL-SLPP

for jointly collected random samples of materials and also concrete cubes as directed

by Engineer-in-charge. All cost towards testing shall be borne by the contractor. The

testing laboratory shall be as decided by GIPCL.

1.9 SAFE STORAGE OF MATERIALS

Contractor shall make all arrangement including construction of safe storage of all his

materials, shuttering & scaffolding, consumable items, tool & tackles, equipments,

PPEs, etc… whatsoever. Contractor shall be responsible for safe storage and

security of all his belongings including materials and may depute full time guard for

the security of all the items / materials to avoid pilferage, loss, damage & theft and he

shall be responsible for safety & security. In any case, GIPCL will not be responsible

for security & safety of items / materials / effects of contractor.

1.10 DAILY DIARY AND PROGRESS REPORT

A daily progress shall be provided to Engineer-in-charge. The CONTRACTOR will

supply general information every day at 9:00 hours for the day preceding. Day to day

instructions will be conveyed by GIPCL concern Engineer-in-charge to contractor’s

authorized site-in-charge / supervisor/s and contractor shall acknowledge same and

submit compliance on it as per requirement. A work instruction book may be

maintained by contractor for proper accounting & follow-ups. The CONTRACTOR’S

representative shall report every day to see these instructions and acknowledge

them. Such instructions / reports may also be executed / maintained digitally if

desired. The CONTRACTOR shall supply all information regarding availability of

manpower, equipments, tools, etc… and progress of work, as is required by the

OWNER for compiling the ongoing progress of work.

1.11 PLANNING & MONITORING OF WORK PROGRESS

1. After award of the work, Contractor has to submit schedule of work planning for

completion of work with resources (i.e. manpower and material) mobilization

planning within seven days.

2. Contractor shall mobilize the resources at site within 15 days from the date of LoI

or work order whichever is earlier. GIPCL will closely monitor the agreed schedule

against actual progress of work at site. If contractor failed to carry out work as per

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

agreed schedule and if contractor failed to mobilize required resources

(manpower & materials) within given / allowed time line by written communication,

GIPCL will execute the job through other agency at the risk and cost of the

contractor with additional 10% overhead charges including GST.

3. The owner of contractor / proprietor / partner should be present for periodic

progress review meeting & for further planning at office of GIPCL Surat Lignite

Power Plant as desired by Engineer-in-charge (probable on weekly basis).

It is not the intent to specify herein all the works in the scope of this contract. The

scope also includes all works necessary, which are not specifically mentioned here

but required, for completion of entire scope of work in all respect within time bound

period and are deemed to be included in the scope of the CONTRACTOR. All works

shall conform to the specification. The works shall conform to high standards of

quality and workmanship.

2. PRICE & RATES

This tender is based on the Schedule of Rates (SoR), and the final item rates will be

determined based on the lowest gross total price offered through the e-Reverse

Auction process, inclusive of GST.

Following the price discovery through the e-Reverse Auction, a pro-rata reduction will

be applied to the quoted prices of all SoR items. The resulting item rates shall be

comprehensive and inclusive of all costs, including but not limited to skilled and

unskilled labor, supervisors, engineers, safety supervisors, insurance, safety PPEs,

site safety arrangements, provision for site storage/site office, approved safety

equipment, all necessary tools, tackles, equipment, machinery, spares and

maintenance, staging, shuttering and scaffolding materials, hiring of specialized

equipment and outsourcing to experienced agencies, all materials except those

specifically issued free under the respective SoR items in Section-E, survey works,

site visits for work identification, transportation, communication, mobilization and

demobilization, loading, unloading, safe storage of materials, security and safety, fuel

and consumables, and idle charges for labor, operators, drivers, machinery, and

equipment due to unavailability of the work front, holding of work permits, or any

unavoidable circumstances. The rates also include all applicable taxes, duties,

royalties, rents, stamp duties, and other statutory levies imposed by Central, State,

Local, or Municipal authorities. (Note: Item rates exclude GST, which is accounted

for separately at 18% in the total estimated SoR value).

The item rates shall be deemed to cover all work as per specifications, including all

leads and lifts, contractor overheads, profits, and any other costs necessary for the

satisfactory and timely completion of the contract. Mobilization and demobilization

costs for manpower, equipment, and materials shall also be included. The rates shall

remain firm and fixed throughout the entire contract period and any extensions

granted, without any escalation, including idle charges for labor, machinery, or

overhead expenses, regardless of the reasons for delay, non-availability of work

front, or other circumstances.

The contractor shall comply with all applicable labor and industrial laws and

regulations at their own cost. In case of any default or non-compliance, GIPCL

reserves the right to withhold payments until all legal liabilities are resolved.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

The offered price must account for full mobilization of all required manpower, tools,

tackles, materials, equipment, vehicles, and consumables necessary for the timely

and satisfactory completion of the entire scope of work.

The contract quantity may increase or decrease based on day-to-day requirements;

however, the item rates will remain unchanged. Payments will be made based on the

actual quantities executed, as certified by GIPCL representatives.

3. CONTRACT / COMPLETION PERIOD AND LIQUIDATED DAMAGES

3.1 The contract / completion period for scope of works of both the sheds shall be

(six) months from the date of issuance of the Letter of Intent (LoI) and/or Work

Order, whichever is earlier (except 03 months of peak Monsoon, i.e. July, August &

3.2 GIPCL/Consultant shall issue RCC foundation construction drawings for both the

sheds within 30 days from date of LOI. Excavation, Construction of RCC

Foundation, Pedestals & Beams, Backfilling, etc... for both the sheds in all respect

including ready for handing over to PEB agency for erection of PEB Structure shall

be within 03 Months from the date of release of Construction Drawings for

Foundation, Pedestals & Beams. Foundation bolts with all required accessories will

be issued to Civil work agency by PEB agency: within 70 days for both the sheds

from the date of LoI.

3.3 Balance Civil works for both the sheds as per scope of work: Within 02 Months from

the date of handing over of front.

3.4 GIPCL reserves the right to extend the contract period by up to an additional

(three) months on the same rates, terms, and conditions, without any price

escalation and without entering into a new contract on sole discretion of GIPCL only.

However, delay attribute to contractor beyond above schedules will attracts penalty

as LD (Liquidated Damages) as per LD clause mentioned herein under.

3.5 If the scope of work is not completed by the Contractor, necessary LD will be

deducted as per LD clause mentioned herein under and in the interest of work

completion, GIPCL will extend the contract period appropriately (along with

deduction of LD) as per contract requirement on the same rates, terms, and

conditions without any price escalation or new contract on sole discretion of GIPCL.

3.6 GIPCL reserves the right to short-close the contract at any time by giving 01 (one)

month’s notice, without assigning any reason.

3.7 The Contractor should prepare a detailed activity wise detail time schedule jointly

with the Engineer-in-Charge within 07 days of receipt of LOI/Work Order as per

contract period with each milestone. The WORK shall be executed strictly as per

the time schedule which includes the time required for mobilization, testing,

rectification (if any) and completion of given scope of work in all respects in

accordance with Contract Document to the entire satisfaction of the Engineer-in-

3.8 The above detail time schedule (PERT/BAR network) shall be reviewed periodically

and reports shall be submitted by the Contractor as directed by the

Owner/Consultant. At any time, if contractor fails to execute the work or fails to

mobilize the resources and equipments as per agreed schedule of work planning

and/or as per directions of GIPCL / ENGINEER within the time frame, GIPCL shall

get the work done by third party at the risk & cost of the CONTRACTOR with

additional 10% overhead charges of GIPCL, including GST and all costs incurred in

connection therewith shall be recoverable from the CONTRACTOR by the GIPCL

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

3.9 In any case, contractor shall not be eligible to claim any compensation or

reimbursement or price escalation which attributed to poor progress, poor quality

work, rework, holding the work by GIPCL in case of decision or modification in

proposed layout or due to any whatsoever reason.

3.10 Contractor shall not have any right for time extension or compensation or price

escalation on account of delay due to late handing over of particular front by the

GIPCL or any other reason whatsoever. However, GIPCL at its sole discretion may

grant time extension only against the justifications submitted by the contractor in

3.11 In order to complete the works timely as per approved completion schedule,

contractor shall mobilize sufficient nos. of manpower & required material, resources,

tools & tackles etc at locations simultaneously, including independent site

3.12 DELAY AND EXTENSIONS OF TIME

3.12.1 The time allowed for carrying out the work as entered in the contract shall be

strictly observed by the CONTRACTOR and shall be deemed to be of the

essence of the contract on the part of the CONTRACTOR. The

CONTRACTOR shall be allowed admittance to the site on the ‘Date of

Commencement’ and he shall there upon and forthwith begin the work and

shall proceed with the work with due diligence.

3.12.2 The CONTRACTOR agrees that the work shall be commenced and carried on

at such points and in the order of precedence and at such times and seasons

as may be directed by the OWNER/ ENGINEER in accordance with the

schedule for completion of the work as outlined elsewhere. The

CONTRACTOR declares that he has familiarized himself with the site and

rights-of-way, with all the local conditions, and with all the circumstances

which may, or are likely to affect the performance and completion of the work,

and that he has allowed for such conditions. However, if a time schedule is

submitted by the CONTRACTOR so as to keep the phasing of work generally

in line with the time schedule drawn up and such time schedule after approval

from the OWNER/ENGINEER shall be accepted and complied with by the

CONTRACTOR and it shall form a part of the contract. The progress of work

will be checked at regular monthly intervals and the percentage progress

achieved shall be commensurate with the time elapsed after the award of the

3.12.3 If the CONTRACTOR shall desire an extension of time for completion of work

on the grounds of his having been unavoidably hindered in its execution or

any other ground, he shall apply in writing to the OWNER within 7 days of the

date of hindrance on account of which he desires such extension as

aforesaid. This application shall invariably be accompanied by sufficient

supporting valid documentation giving reasons for seeking such extension.

No application for such extension shall be entertained if it is not received in

sufficient time to allow the OWNER / ENGINEER to consider it and the

CONTRACTOR shall be responsible for the consequences arising out of such

3.12.4 No necessity for an extension of time is anticipated but if untoward or extra-

ordinary circumstances beyond the control of the CONTRACTOR should

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

arise, which in the opinion of the OWNER/ENGINEER should entitle the

CONTRACTOR to a reasonable extension of time; such extension may be

granted but shall not operate to release the CONTRACTOR from any of his

obligations. For purpose of this clause, untoward and extraordinary

circumstances are defined under clause 22.0 of General Condition of

Contract. Under above circumstances, only extension of time may be granted

but the CONTRACTOR will not be entitled to any additional compensation. In

case of strike or lockout, the CONTRACTOR shall, as soon as possible, give

written notice to the OWNER / ENGINEER, but the CONTRACTOR shall

delay and shall do all that may reasonably be required to the satisfaction of

the OWNER / ENGINEER to proceed with the work.

3.12.5 The OWNER shall have the right to require the discontinuance of the work, in

whole or in part, for such time as may be necessary, should the condition of

the weather or of flood or other contingencies make it desirable to do so in

order that the works shall be well and properly executed. The CONTRACTOR

shall have no claim for idle time, escalation etc. However, the OWNER will

grant such extension of time for completion of the contract as he may think

proper and sufficient in consequence of such delay.

3.13 LIQUIDATED DAMAGES (LD) FOR DELAY

3.13.1 In the event of the contractor failing to comply with the approved time schedule

and if failing to complete all Civil foundations (as specified in clause no.

of special condition of contract), he shall be liable to pay as compensation, a

sum equal to half percent (1/2%) of the “Total Contract Value” per week of

delay as Liquidated Damages (LD). Even if foundation works completed as

per above clause no. 3.2 but total works not completed within stipulated

contract completion period, LD at 0.50% of Total Contract Value per week of

delay will be recovered. However, the above amount of LD will be subject to

maximum of 10% of the Total Contract Value. The LD from R.A bill will be

deducted based on total contract value. However, at the end of contract, the

LD will be calculated based on the executed value as per final bill & excess

amount of LD deduction, if any, will be refunded back to the contractor.

3.13.2 The OWNER may without prejudice to any other method of recovery, deduct

the amount of such damages from any money due or which may become due

to the CONTRACTOR. In the event of extension of time being granted by the

OWNER in writing for completion of work, this penalty clause will be

applicable after the expiry of such extension period.

3.13.3 All sums payable by way of Liquidated Damages shall be considered as

reasonable compensation to be applied to the use of the OWNER without

reference to the actual loss or damage sustained and whether or not any

damage has been sustained.

3.14 RISK & COST CLAUSE - ENGAGEMENT OF THIRD PARTY FOR CIVIL

FOUNDATION WORKS ON CONTRACTOR'S DEFAULT

3.14.1 APPLICABILITY

This clause shall apply in the event the Contractor fails to complete the RCC civil

foundation works (including column pedestals, ground beams, and all associated

embedments/anchor bolts for both Shed-1 and Shed-2) within the stipulated completion

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

period of Three (03) months from the date of issue of Good-for-Construction drawings by

GIPCL/Consultant, as specified under Cl. 3.2 of this Section-D, or within any extended

period duly granted in writing by GIPCL.

This clause is without prejudice to and operates cumulatively with: (a) the Liquidated

Damages provisions under Cl. 3.13 of this Section-D; (b) the Security

Deposit/Performance Bank Guarantee provisions under Section-C; and (c) any other

rights and remedies available to GIPCL under this Contract, at law, or in equity.

3.14.2 NOTICE OF DEFAULT AND CURE PERIOD

Upon the Contractor's failure to achieve the foundation completion milestone within the

stipulated period, GIPCL shall issue a formal written Notice of Default (Notice-01) to the

Contractor by official email / registered post / speed post / courier with acknowledgement

due, specifying:

a. The nature and extent of the default, including the quantum of work remaining

b. A Cure Period of Seven (07) calendar days from the date of receipt of Notice-01,

within which the Contractor must demonstrate satisfactory progress — defined as

completion of not less than fifty percent (50%) of remaining foundation work within

the Cure Period - or submit an acceptable recovery programme with resource

deployment plan duly approved by GIPCL/Consultant.

c. GIPCL's intention to engage a Third Party at the Contractor's risk and cost if the

default is not remedied within the Cure Period.

If the Contractor remedies the default to GIPCL's satisfaction within the Cure Period,

GIPCL may, at its sole discretion, refrain from invoking this clause for that specific

instance of default. Such forbearance shall not constitute a waiver of GIPCL's rights for

any subsequent default.

3.14.3 ENGAGEMENT OF THIRD PARTY AT CONTRACTOR'S RISK AND COST

If the Contractor fails to remedy the default within the Cure Period specified in Cl. 3.14.2

above, GIPCL shall be entitled, but not obligated, to engage a Third Party agency

(hereinafter referred to as "Third Party Agency" or "TPA") to carry out all or part of the

remaining civil foundation works, including but not limited to:

a. RCC column footings and pedestals for Shed-1 and/or Shed-2;

b. Ground beams and grade slab as required;

c. Setting, fixing and grouting of foundation bolts, sleeves and anchor bolt embedments;

d. Non-shrink grouting under base plates after PEB column erection, if not completed

by the original Contractor;

e. Any other civil work directly associated with enabling the commencement of PEB

structural erection by the PEB Contractor.

The engagement of a Third Party Agency shall be at GIPCL's sole discretion and shall be

conducted through an appropriate procurement process as per GIPCL's rules and

prevailing financial powers. The Contractor shall have no right to object to the identity,

terms, or rates of the Third Party Agency engaged by GIPCL under this clause.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

3.14.4 CONTRACTOR'S FINANCIAL LIABILITY — RISK & COST RECOVERY

All costs and expenses incurred by GIPCL in engaging and executing the said works

through the Third Party Agency shall be entirely at the risk and cost of the original

Contractor (hereinafter in this clause referred to as "Defaulting Contractor"). The total

amount recoverable from the Defaulting Contractor under this clause shall be computed

TOTAL RECOVERABLE AMOUNT =

[ Actual Additional Cost to Third Party Agency (A) ]

[ 10% of (A) = GIPCL Overhead / Supervisory Charges (B) ]

[ GST applicable on (A + B) at prevailing statutory rate (C) ]

i.e., Total Recovery = A + B + C = A + 10%(A) + GST on (A + B)

For the purpose of this clause:

(a) "Actual Additional Cost of Third Party Agency" (A) shall mean the total extra amount

(over and above payable as per original contractor’s order rate/s) certified and paid /

payable by GIPCL to the Third Party Agency for the completed scope, including any

mobilization, testing, or incidental costs directly related to the works undertaken by

the TPA under this clause. It shall NOT include any amount attributable to work within

the Defaulting Contractor's own completed scope.

(b) "GIPCL Overhead / Supervisory Charges" (B) at the rate of Ten Percent (10%) of the

Actual Additional Cost (A) shall be levied by GIPCL to compensate for the additional

management, supervision, coordination, and administrative burden borne by GIPCL

as a result of the Contractor's default. This charge is not subject to negotiation or

reduction by the Contractor.

(c) "GST" (C) means Goods and Services Tax (including CGST + SGST or IGST as

applicable) levied on the gross taxable value of (A + B) at the rate prevailing on the

date of GIPCL's invoice / debit note to the Defaulting Contractor. The Defaulting

Contractor shall bear the full GST liability and shall not be entitled to input tax credit

on amounts recovered under this clause.

(d) The amount computed under this clause is in addition to and shall not be reduced or

offset against Liquidated Damages recovered under Cl. 3.13 of this Section-D. Both

recoveries operate independently and simultaneously.

Illustration (for reference only — not a cap on recovery):

Illustration (Example

Recovery Component Remarks

Certified payments to

(A) Actual Additional TPA Cost ₹

(B) GIPCL Overhead @ 10% of

Subtotal (A + B) ₹ 16,50,000 Base for GST

(C) GST @ 18% on (A + B) ₹ 2,97,000 At prevailing rate

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

Illustration (Example

Recovery Component Remarks

TOTAL RECOVERABLE from

₹ 19,47,000 pending bills / SD;

Defaulting Contractor

independent of LD

₹ (0.50% of Total Computed separately

(D) LD (simultaneously under

contract value per week per LD clause; also

in line with Cl. 3.13) recovered

CUMULATIVE RECOVERY Both operate

(Cl.3.14 + Cl.3.13) simultaneously

3.14.5 RECOVERY MECHANISM AND ORDER OF PRIORITY

GIPCL shall recover the amount computed under Cl. 3.14.4 from the Defaulting

Contractor through the following mechanisms, applied in the order listed below:

(i) First, by deduction from any pending Running Account (RA) bills / or other amounts

payable to the Contractor under this Contract at the time of or subsequent to the risk

& cost engagement - without any further notice, consent, or judicial order;

(ii) Second, if pending bills are insufficient to cover the full recovery, by invocation and

appropriation of the Contractor's Security Deposit / Performance Bank Guarantee

(PBG) furnished under Section-C of this Contract, to the extent of the outstanding

recovery amount;

3.14.6 TERMINATION OF CONTRACT AND FORFEITURE OF SECURITY DEPOSIT

Without prejudice to the recoveries effected under Cl. 3.14.4 and Cl. 3.14.5, GIPCL shall

further be entitled to terminate this Contract if any one or more of the following conditions

(a) The Defaulting Contractor has failed to remedy the foundation completion default

even after expiry of the Cure Period under Cl. 3.14.2 and GIPCL has been compelled

to engage a Third Party Agency under Cl. 3.14.3; OR

(b) The Contractor has abandoned the works or failed to mobilize resources within Seven

(07) days of a written direction by GIPCL/Engineer-in-Charge to recommence; OR

(c) Accumulated Liquidated Damages under Cl. 3.13.1 have reached the maximum cap

of Ten Percent (10%) of the Contract Value and the delay continues beyond such

(d) In the reasonable opinion of GIPCL/Engineer-in-Charge, the Contractor is not in a

position to complete the remaining civil works within a time that would permit

commencement of PEB structural erection without causing further compensable

delay to the PEB contractor.

Before exercising the right of termination, GIPCL shall issue a formal Termination Notice

to the Contractor by official email / registered post / speed post, providing a final cure

period of Fifteen (15) calendar days from the date of receipt of such notice. If the

Contractor fails to remedy the default within said fifteen days, GIPCL may, without any

further notice or formality, terminate this Contract by written order.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

Upon termination of this Contract under this clause, the following consequences shall

automatically ensue:

(i) The ENTIRE Security Deposit / Performance Bank Guarantee furnished by the

Contractor under Section-C shall stand forfeited in full forthwith — unconditionally,

without any deduction or apportionment, and without any requirement for further

notice, demand, or legal proceedings. The forfeiture of the Security Deposit shall be

in ADDITION to, and shall not be adjusted against, any Liquidated Damages already

recovered or recoverable under Cl. 3.13 or any Risk & Cost amounts already

recovered or recoverable under Cl. 3.14.4;

(ii) GIPCL shall take possession of the site, all temporary works, all materials brought to

site and paid for under RA bills, all shuttering, scaffolding, and plant & machinery

deployed at site by the Contractor, without any obligation to make further payment to

the Contractor for the same. Materials not paid for under RA bills may be used by

GIPCL/TPA at site without further payment to the Contractor to the extent of their

assessed value against the outstanding recovery;

(iii) Any amounts remaining payable to the Contractor (if any) after full deduction of: (a)

Risk & Cost amounts per Cl. 3.14.4; (b) Liquidated Damages per Cl. 3.13.1; (c) any

other outstanding dues, deficiencies, or liabilities under this Contract - shall be paid

to the Contractor within Ninety (90) days of issue of the final account, subject to

submission of a “No-Claim No-Arbitration” Certificate, Indemnity Bond and clearance

of all labour dues as per applicable statutory requirements, as per tender terms.

(iv) Termination under this clause shall be without prejudice to GIPCL's right to recover

any additional losses caused to GIPCL.

3.14.7 GIPCL'S OBLIGATION TO MITIGATE

GIPCL shall use reasonable commercial efforts to procure the Third Party Agency's

services at competitive market rates commensurate with the prevailing SoR / market rates

applicable for civil works of similar nature in the region. GIPCL's obligation to mitigate

shall, however, not extend to conducting a full public tender process for the Third Party

engagement if, in GIPCL's reasonable judgment, the exigency of the situation (particularly

the impact on the PEB Contractor's schedule) does not permit the time required for such

process. In such cases, GIPCL may engage the TPA through limited tender or negotiated

procurement as per its applicable financial powers and procurement procedures.

The Defaulting Contractor shall not dispute the reasonableness of GIPCL's procurement

procedure for the TPA on the ground that a cheaper alternative could have been found

through open tender, provided GIPCL can demonstrate that the procurement was carried

out in good faith and in the interest of timely completion of the Project.

3.14.8 NON-WAIVER

No delay or failure by GIPCL in exercising any right under this clause, and no partial

exercise of any right, shall constitute a waiver of that right or any other right of GIPCL

under this Contract. GIPCL's right to invoke this clause shall survive any extensions of

time granted to the Contractor under this or any other clause of this Contract.

3.14.9 CONTRACTOR'S OBLIGATIONS DURING THIRD PARTY ENGAGEMENT

During the period of TPA's operations under this clause, the Defaulting Contractor shall:

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

a. Not obstruct, interfere with, or delay the Third Party Agency's access to the site,

materials, or any portion of the works;

b. Immediately remove, upon GIPCL's written direction, any of its own plant, materials,

or personnel from areas where the Third Party Agency is required to operate;

c. Continue to be responsible for the safety and security of any works already completed

by it, to the extent not taken over by GIPCL or the TPA;

d. Provide to GIPCL/Engineer-in-Charge all drawings, specifications, mix designs,

purchase orders, and other contract documents relating to the works, within Forty-

Eight (48) hours of GIPCL's written request, to enable seamless handover to the TPA;

e. Remain jointly and severally liable with the TPA for the quality and completeness of

works that were jointly measured and certified by GIPCL - to the extent attributable

to materials or work previously supplied by the Defaulting Contractor.

Any failure by the Defaulting Contractor to comply with its obligations under this sub-

clause shall constitute a further breach entitling GIPCL to issue the Termination Notice

under Cl. 3.14.6 without further Cure Period.

CROSS-CONTRACT COORDINATION NOTE (Section-D, Cl. 3.14.10):

GIPCL reserves the right, upon termination or risk & cost engagement under this clause, to

assign the balance civil foundation works directly to the PEB Turnkey Contractor (appointed

under Bid No. SLPP/Civil/WH/PEB Sheds/2026) or any other agency - at negotiated rates

based on this Contract's SoR, without the requirement of a fresh public tender. Any costs so

incurred shall be recovered from the Defaulting Contractor under Cl. 3.14.4 above. The

Defaulting Civil Contractor shall have no claim whatsoever against GIPCL or the PEB

Contractor arising from such assignment.

Further, any delay costs imposed by the PEB Contractor on GIPCL, directly attributable to

Civil Contractor's failure to provide civil foundations within the stipulated period, shall be

recoverable from the Defaulting Civil Contractor as part of GIPCL's losses under this clause

- over and above the LD cap and Security Deposit forfeiture.

3.15 REQUIREMENTS TO ADHERE TIME SCHEDULE

The CONTRACTOR shall, within two weeks of receipt of the Letter of Intent, submit

to the OWNER for his approval, a detailed work schedule showing how he proposes

to carry out the work, specifically mentioning time periods as well as dates of

commencement and completion of each activity including mobilization schedule for

manpower & materials, equipment (as per requirements of scope & specifications)

and such approved schedules must be strictly adhered by the CONTRACTOR. The

schedules are to be reviewed periodically with the OWNER to ensure that the

completion date will be met or to institute corrective steps (at no extra cost to the

OWNER) to adhere to the completion dates.

The OWNER reserves the right to revise the schedule at his discretion in order to

keep up to the completion date and to suit the project requirement and such

alterations shall not entitle the CONTRACTOR to any extra payment.

Further following points to be adhered & followed as per requirements and directed

by Engineer-in-charge.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

 The whole works must be proceeded with, within such sections and at such

times and in such order and manner as described in these specifications and

as directed by the ENGINEER-in-charge. No extra payment or relaxation in the

rates will be permitted on account of this.

 The CONTRACTOR should furnish the ENGINEER-in-charge with weekly

progress reports on the Saturday of every week in the following format or format

jointly finalized:-

Item / activity Schedule for Actual Reasons for Steps taken to make

of work the week Progress short fall, if any up the short fall

 Extension of contract period only under force majeure conditions for completion

of work shall be granted by the OWNER, equal to the time ‘Force Majeure’

conditions were in existence and as applicable to this contract (refer clause no.

22 of General Conditions of Contract.

 Idle time charges or price escalation for any reason whatsoever shall not be

entertained by the OWNER.

 If the CONTRACTOR fails to maintain the stipulated time of completion

specified herein above, he shall be liable to pay penalty as set out in above

clause no. 3.13 of LD. It shall be clearly understood that failure to meet interim

completion dates shall also attract penalty as per conditions of contract laid

down in this document.

 Work / mobilization shall commence at the site within 15 days from the date of

receipt of the Letter of Intent or work order, whichever is earlier by arranging &

mobilizing required resources and materials and maintain necessary number of

machinery and equipment to guarantee the agreed rate of progress of the work

as per schedule.

 Work covered under this specification shall be completed in all respects within

stipulated time of 06 months from the date of Letter of Intent (LOI), except

months of peak monsoon.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the running invoices on monthly/quarterly basis in

duplicate, one original in physical form and soft copy in MS Excel format (soft copy

of measurement sheets & bill abstract with original joint measurement records shall

be submitted one week prior to submission of bill/invoice) as directed by Engineer-

in-charge in respect of the work performed or completed along with the documents

as mentioned hereinafter & in subsequent clauses.

However, respective R.A. Bill of contract shall only be entertained for 100% payment

as per following terms, only if contractor provides satisfactory progress of Civil

foundation works (minimum pro-rata completion of Civil foundation works for both

sheds with respect to actual quantities in line with GFC drawings and stipulated

completion period of foundations). GIPCL may decide & recommend for release of

partial payment of such R.A. bill/s as deemed to suit based on review of ongoing

progress of foundation works.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

On receipt of the invoice complete in all respects and with all the said documents, the

payment in respect of the same shall be made within 21 days of such receipt of a

complete invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against the

work executed duly certified by GIPCL. Income Tax (IT) will be deducted at

source from monthly RA bills as per the rules in force.

(ii) Contract Security deposit/irrevocable PBG at 10% of contract value

(excluding GST) shall be submitted as per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing the GST Registration no., HSN/SAC Code and the date of issue of

registration certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no. and

the date of issue of registration certificate on invoices.

(d) Claim of GST amount with percentage (%) separately shown on the

(e) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(f) Contractor shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code as

applicable under the GST laws under which GST is levied and a self-

certified authentic third-party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the contractor.

(iv) At the time of submission of the first RA Bill, the Contractor shall submit a

certificate from Engineer-in-charge regarding availability of tools & tackles,

equipments, vehicles, etc at site as per requirement of contract. The

Contractor shall also furnish the checklist as per ANNEXURE-A enclosed with

the Section-F of tender document along with the RA bill of respective month

(v) While making running account payment, the following deductions may be

made by GIPCL, if applicable:

a. Cost of materials issued, if any, by GIPCL and to the extent consumed in

b. Security deposit recoverable if any.

c. Advance on materials / work progress advance payments, if any.

d. LD/Penalty for delayed delivery, penalty for delayed execution of work,

recovery of charges for the work done by other contractor due to delay or

any other reason, if applicable.

e. Any other dues recoverable by GIPCL from the contractor under the

(vi) The contractor, along with monthly RA/final bill shall submit copy of P.F.

Challan, wages register, attendance sheet & ECR statement indicating the

employee and employer's P.F contribution with respect of employees

employed by him for the contract at GIPCL site along with format for

submission of these documents provided in Section-F (Annexure-I).

(vii) The Contractor shall submit his Final Bill within a period of four months of the

expiration or earlier termination of the contract or any extensions that may be

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for any

work item after expiration of period of four months. After the final bill amount

is certified by GIPCL for payment and the same is made known to the

contractor by GIPCL & accepted by contractor, “No claim - No arbitration

certificate” to be submitted to GIPCL to release the Final Bill.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to have

waived any claims not mentioned in the Final Bill and shall not be entitled to

recover the same from GIPCL subsequent to the submission of the Final Bill

on any account and GIPCL shall stand absolved of all its liabilities in respect

of any such claims not raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

The rates shall be valid and shall remain unaltered and firm for the Contract Period

and for any agreed extension thereof.

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill:-

(i) Measurement sheet along with joint record of work done (JMR) & bill

abstract duly signed by authorized representative of contractor and GIPCL

Engineer in standard Measurement Book / sheet.

(ii) Contractor’s Material Inward challan copies, duly signed & stamped by GIPCL

material Gate security personnel.

(iii) Material test reports, field test reports etc… as per GIPCL’s approved quality

plan for specific major works or as directed by Engineer-in-charge.

(iv) Any other required documents and/or records in support of claim made by

contractor in his bill as directed by Engineer-in-charge.

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit the bill/s of work carried out along with following documents.

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, TRRN confirmation by EPFO/Bank, Bank

statement, etc… along wage certificate pertaining to respective bill period /

previous month/s of bill period with Annexure-I provided in Section-F.

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per PRO-FORMA (Annexure-D in Section-

F), after the final bill amount is certified by GIPCL for payment and the same is

made known to the contractor by GIPCL & accepted by the contractor.

Bill submitted without any of the above documents shall not be processed for

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

7. MEASUREMENT & DAILY REPORTS

 Measurement Standards:

All work shall be measured as completed (finished) work in accordance with the item

nomenclature defined in the SoR (Schedule of Rates in Section-E), Detailed Technical

Specifications (Section-G) and as per relevant IS codes and standard industry practices.

Where there is repugnant to or at variance with any provisions of the relevant IS codes and

this tender document, then unless a different intention appears, the provision of the

conditions & specifications of this Tender documents / contract shall prevail to the extent of

such repugnancy of variance.

 Joint Measurement Recording (JMR):

 Joint measurements shall be recorded immediately upon completion of each

identifiable and measurable scope item of work.

 These measurements must be signed jointly by GIPCL's Engineer-in-Charge (or

authorized representative) and the contractor's site representative.

 The original signed Joint Measurement Records (JMRs) shall be submitted along

with each RA bill. Bills without original JMRs will not be processed for payment.

 Theoretical Weight Consideration (for Steel Items):

 For fabricated structural steel and reinforcement steel, standard theoretical unit

weights (as per IS standards) shall be adopted for measurement and billing

 No rolling tolerance or weight variation from supplier shall be considered for

additional payment.

 Daily Records & Reporting Infrastructure:

To ensure timely and accurate billing, the contractor shall:

 Maintain a computer system with a printer at the site for keeping daily logs,

measurement data, manpower deployment, and work progress.

 Submit daily work progress reports and job completion/measurement reports

as and when required by GIPCL.

 Ensure that monthly/RA billings are strictly based on certified measurements

recorded through JMRs.

 Inspection and Quality Review:

 All executed works are subject to inspection by the Engineer-in-Charge or their

authorized representatives.

 If any work is found unsatisfactory or deviating from approved specifications,

GIPCL reserves the right to:

o Reject the work,

o Withhold payment,

o Or initiate rectification at the contractor’s cost and risk.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Civil works for Construction of foundations,

flooring & associates General Civil works for 02 nos. of new Structural Storage Sheds (Pre-Engineered Building

- PEB) near existing Warehouse (Year: 2026-27)”. Bid No.: SLPP/Civil/WH/Sheds/2026.

 Such decisions shall be binding on the contractor.

 Dispute Resolution on Measurement:

In case of any dispute or disagreement regarding the mode or basis of measurement for

any item, the decision of the Engineer-in-Charge shall be final and binding on the

8. MOBILIZATION AND EXECUTION

a) Timely Mobilization:

The contractor shall mobilize necessary manpower, tools, equipment, and

materials within 24 hours of receiving intimation or requirement from GIPCL for

any assigned work. Delays in mobilization shall attract suitable action, including

penalties, at the discretion of GIPCL.

b) Deployment of Qualified Supervision Team:

The contractor shall deploy an adequate number of experienced site supervisors

and engineers, responsible for:

 Execution of the assigned works within the stipulated time and as per approved

technical specifications,

 Ensuring compliance with safety and quality norms,

 Coordinating closely with GIPCL’s Engineer-in-Charge and respective area

representatives,

 Obtaining daily work certification and clearance for measurements.

c) Scalable Resource Mobilization:

The volume and nature of work may vary significantly throughout the contract. The

contractor shall be prepared to scale up or down resources (manpower,