Selection of agency for the supply of different types of tyres for the vehicles of Gandhinagar Municipal Corporation(second Attempt)

Name of Work: Selection of agency for the supply of different types of tyres for the vehicles

of Gandhinagar Municipal Corporation(second Attempt)

MUNICIPAL COMMISSIONER

GANDHINAGAR MUNICIPAL CORPORATION

Pandit Deendayal Upadhyay Bhavan,

Behind Fire Station, Sector

Gandhinagar - 382

Email: [email protected]

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

Sr. No. Particulars. Page No.

1. Tender Notice

2. Introduction

3. Information To bidder

4. Terms and Conditions

5. ANNEXURE-I (Technical format)

6. ANNEXURE-II (Affidavit)

7. ANNEXURE-III (Information of litigation history)

8. Final Quatations

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

GANDHINAGAR MUNICIPAL CORPORATION

E-Tender No . 181/2026

Selection of agency for supply of different types of tyres for

the vehicles of Gandhinagar Municipal

Corporation(2 ND Attempt)

MILESTONE DATES

Sr. No Description Date

1 Online e-tendering

Till 16:00 hours

2 Last date of online submission of tender 29/06/2026 Till 16:00 hours

The tenderer who intend to raise their

queries can do so only through mail

3 Online Query address [email protected]

Office of Deputy Municipal

4 Pre-Bid Date and Venue

Commissioner/ City Engineer,

Pandit Deendayal Upadhyay Bhavan,

Sector- 17, Gandhinagar –

Physical submission of hard copies

From bid start to 29/06/2026

5 tender documents along with EMD and

during 16:00 hour.

6 Opening of technical bid 30/06/2026 at 16:00 hours. If possible

Will be communicated to technically

7 Opening of price Bid

qualified bidder

8 Bid Validity 180 days

Rs.2500+18% GST

Rs.2950/- (Non-Refundable)

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

2.1 On behalf of Commissioner, Gandhinagar Municipal Corporation, Gandhinagar

invites online tenders with two bid system are invited from reputed firms with proven

ability for the supply of different types of tyres for the vehicles.

2.2 Incorrect or incomplete information or non-supply of requisite information with

certificate and documents will result in to outright disqualification of the bidder.

2.3 While all the efforts have been made to avoid errors in the drafting of the tender

documents, the Bidders are advised to check the same carefully. No claim on account

of any errors detected in the tender documents shall be entertained.

2.4 Definition:

In the contract documents, the following expression shall have the meanings herein

assigned to them except the contract otherwise requires.

 “Contract” means the notice inviting tenders, general conditions of contract, terms

and conditions of contract, specifications, price bid, tender and contract agreement

made at the time of awarding the work and also includes all correspondences done

up to awarding of the contract.

 “Bidder” / ”Contractor” shall mean the person or persons, firm, company or

corporation who’s tender has been accepted by the GMC and includes Bidder’s/

Contractor’s personal representative, successors and permitted assignees.

 “Contract Period” means total time limit allowed for this work i.e. 01 Year from

the date of issue of work order by Dy.Municipal Commissioner, Gandhinagar.

 “Engineer-in-charge” (EIC) shall mean the Dy.Municipal Commissioner,

Gandhinagar, GMC, Gandhinagar or his authorized representative who shall

exercise only such authority on behalf of the Dy. Municipal Commissioner as may

have been delegated to him from time to time.

 “Approved” means approval given in writing including verbal approval for which

subsequent written confirmation is given and “approval” means approval in

writing including as aforesaid.

 “Competent authority” Officer or officers of the Gandhinagar Municipal

Corporation competent to exercise the powers conferred upon him/them by the

GMC/Government.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

2.5 All Bidders are hereby explicitly informed that conditional offers or offers with

deviations from the conditions of Contract, bids not meeting the minimum eligibility

criteria, Bids not accompanied with EMD of requisite amount/format, or any other

requirements, stipulated in the tender documents, are liable to be rejected.

2.6 The contract shall be awarded to the selected bidder(s) on fixed rates for supply of

different types of tyres for the vehicles of Gandhinagar Municipal Corporation for a

period of two year from the date of the award of the contract. However, the contract

may be extended for further period of one year, if mutually agreed by both the parties.

2.7 The prospective bidders are free to seek any clarifications/see the kind of requirement

Gandhinagar Municipal Corporation is looking for. For this purpose, Mechanical

Department, Gandhinagar Municipal Corporation., Pandit Dindayal Upadhyay

Bhavan, Behind Fire Station, Sector-17, Gandhinagar-382016 may be contacted on any

working day between 11 AM to 6 PM from 20/06/2026 to 29/06/2026.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

CHAPTER 3 - INSTRUCTUION TO BIDDER

Gandhinagar Municipal Corporation (herein after referred as GMC) invites offer through E-

Tendering in 2 (two) bids systems from reputed/authorized/experienced firms /companies

stationed locally in Gandhinagar/Ahmadabad and engaged in the business of providing tyres

for the vehicles of Gandhinagar Municipal Corporation for the period of two years and further

extendable to one year if the performance of the Agency is found satisfactory.

3.1 Pre-Qualification Criteria:

I. Financial Condition:

a. Average Annual Turnover of Last 03 Financial years (2025-26, 2024-25, 2023-24) of

bidder should not be less than Rs. 30 lakhs. CA Certified Audited copy needs to be

b. Minimum solvency required Rs. 3.75 Lakhs of any nationalized bank not older than

one year from bid submission end date.

II. Technical Experience:

a. Must be OEM/Authorised Dealer/Distributor for supply of such branded tyres.

III. Other Documents for Qualification Criteria :

a) valid G.S.T. certificate.

b) Pan Card Copy.

c) Affidavit on Rs.300 stamp paper(According to annexure-II).

d) Litigation history on letter pad(According to annexure-III).

3.2 Tender Submission:

a. Employer intends to carry out Bidding Process online via e-tendering portal

(https://tender.nprocure.com).

b. The Bidder shall provide all the information sought under this Tender. The Employer

will evaluate only those Bids that are received in the required formats and complete in

all respects. Incomplete and/or conditional Bids shall be liable to rejection.

c. The Bid shall be typed and signed in indelible blue ink by the authorized signatory of

the Bidder. All the alterations, omissions, additions or any other amendments made to

the Bid shall be initialed by the person(s) signing the Bid (the Authorized Signatory).

d. Additional documents submitted in offline which are not submitted online, such

documents will not be considered valid.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

e. Each bidder shall submit only one tender either by himself/herself. If a bidder

participates in more than one bid, all such bids are liable to be rejected. No Joint

Venture/Consortium is permitted.

f. Online submitted document will consider final evaluation purpose. But it is

mandatory for the bidder to submit Tender Fee, EMD, Stamp Paper in hard copy for

3.3 Clarification Of Bidding Documents:

a. The bidders who intend to raise their queries can do so only through mail address

[email protected] on or before Pre-bid meeting, post that no query will be

addressed. Bidder need to provide contact details of their firm along with query in e-

mail, else will not be considered valid.

b. The Employer may respond to any request for clarifications which he receives in the

dead line as stated above, or queries rose during the pre-bid conference. GMC reserves

the right not to respond to any/all queries raised or clarifications sought if, in their

opinion and at their sole discretion, they consider that it would be inappropriate to do

so or do not find any merit in it.

3.4 Pre-Bid Meeting:

a. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

b. The Bidder is requested to submit any question in writing or by email, to reach the

Employer before the meeting.

c. The date, time and venue of the Pre-bid Meeting shall be as stated in milestone dates

3.5 Amendment of bidding documents:

a. At any time prior to the deadline for submission of Bids, the Employer may, for any

reason, whether an own initiative or in response to a clarification requested by a

prospective Bidder modifies the Bidding Documents by issuing addendum.

b. GMC Reserves the right to at any time prior to the deadline for submission of Bids, the

Employer may, for any reason, whether an own initiative or in response to a

clarification requested by a prospective Bidder modifies the Bidding Documents by

issuing addendum. Any Addendum thus issued shall be part of the bidding documents

pursuant and it will be binding on all bidders.

3.6 Collection Of Data - Bidder's Responsibility:

a. Before submitting the tender, the Bidder shall be deemed to have clearly understood

and satisfied himself regarding the work and services, all conditions liable to be

encountered during the execution thereof and that prices, rates quoted in the offer are

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

adequate and all inclusive with respect to all factors, circumstances and conditions

likely to be incidental, both direct and indirect, to the work and services.

b. The bidder is required to supply tyres for the vehicles of GMC and is advised to visit

to office and acquaint himself/herself with the operational system. The costs of visiting

shall be borne by the bidder. It shall be deemed that the bidder has undertaken a visit

to GMC and is fully aware about the functional/deployment part of it.

3.7 Technical Bid Submission in Physical Form:

a. Bids to be submitted in two parts i.e. (1) Technical Bid (physical form) (2) Financial bid

b. Two separate Performa duly completed in all respects to be submitted in Technical Bid.

First for “Tender Fees and EMD (Earnest Money Deposit)” (physical form) and second

for “Technical Bid Documents” (physical form).

c. The tender form for Technical Bid in Performa prescribed in Annexure-I

d. The name of the Performa to be mentioned clearly in words “Earnest Money/Tender

Fees” and “Technical Bid Documents” as the case may be on the top of the respective

e. Two separate covers to be prepared for both physical form Performa (1) For the

instruments of EMD & Tender Fees and (2) the document pertaining to Technical Bid.

Both the covers are to be put in a single cover clearly written on top as mention below

should be submitted to Deputy municipal commissioner, Gandhinagar municipal

corporation, Gandhinagar on or before the last date and time of tender submission

Bid For: Selection of agency for the supply of tyres for the vehicles of Gandhinagar Municipal

Corporation as per tender terms and condition

Do not open Before: - {Bidder to specify Technical Bid opening date mentioned on the e-tendering

f. If the outer envelope is not sealed and marked as above, there is no responsibility of

Employer for the misplacement or premature opening of the bid.

g. No Bid shall be accepted after the specified date and time. However, the Competent

Authority in the Gandhinagar Municipal Corporation, reserves right to extend the

date/time for submission of bids, before opening of the Bids.

3.8 The Technical Bid should consist of the following documents as per Annexure-I:

a. Signed & stamped copy of the tender document as token of acceptance of all the terms

& condition of the entire tender.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

b. Signed & stamped copy of PAN card of the Agency/Firm/Company under Income

Tax Act. Self-attested one recent passport size photograph(s) of the authorized

person(s) of the firm/agency with name, designation, Office/Residential address and

office Telephone numbers, whether the bidder is a sole proprietor/partnership firm

and if partnership firm, names addresses and telephone numbers of all

Directors/Partners as well as mentioned in Annexure-I.

c. Signed & stamped copy of GST registration number.

d. Proof of Annual turnover of last three financial year supported by CA certificate of the

e. Bank solvency not older than one year from bid submission end date.

3.9 The Financial Bid Submission (Online Only):

Financial Bid is not to be submitted in physical form as it has to be filled up on the online portal

(https://tender.nprocure.com).Financial Bids of those bidders who qualify in the Technical

evaluation as per the criteria laid down in the document shall only be opened online.

a. It is to be noted that the bids shall remain valid and open for acceptance for a period of

six months from the date of bid submission.

b. Bidder shall quote the rates in Indian Rupees for the entire contract on a 'single

responsibility' basis such that the Bid Offer covers.

3.10 Opening And Acceptances of Tender:

a. The tender will be opened on date as stated in milestone dates (if possible). During

tender opening bidder are requested to be present.

b. Tender is two bid systems, so initially technical documents envelope will be evaluated

and those who qualify in technical evaluation will be considered for financial bid

c. During the process of Bid evaluation GMC may call the bidders for discussion

/clarification and also asked for requisite documents against documents already

d. Conditional Bids will also be summarily rejected.

e. During financial bid opening, the rate which is lowest among all the agencies quoted

rate for the each item will be considered final for the supply of that item. Based on this

rate, the agency which is ready to supply at the lowest quoted rate will be empanelled

to supply that item. Agency which is ready will be given order to supply those items.

In case of dispute in finalizing of rate, decision of municipal commissioner will be final

and will be binding to agency.

f. The Municipal Commissioner, Gandhinagar Municipal Corporation reserves the right

to reject all or any of the tender including the lowest tender or part of the tender or call

for negotiation which in the judgment of the Municipal Commissioner, Gandhinagar

Municipal Corporation does not appear to be in the best interest of Gandhinagar

Municipal Corporation and the Bidder shall have no cause of action or claim against

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

the Gandhinagar Municipal Corporation, its officers, employees, successors, or

assignees for rejection of his tender. However, decision of GMC in this regard will be

final and it will be binding to bidder.

3.11 Issuance Of Letter of Acceptance (LoA) And Award Of Contract:

a. Prior to the expiration of the bid period, GMC will notify the successful bidder in

writing by a letter of acceptance through mail/letter that its bid has been accepted.

b. The issue of Letter of Acceptance (LOA) shall constitute the intention of GMC. to place

the Purchase/Work Order with the successful bidder.

c. Upon issuance of LOA, the successful bidder shall submit Performance

Guarantee(security Deposit) in conformity with the bid documents, in stipulated time

period which is within 15 (Fifteen) days from the issuance of LOA and contract in

accordance with the tender terms will be executed between the successful bidder and

GMC on suitable stamp and after that EMD will be released.

3.12 Cancellation Of Letter of Acceptance:

a. Failure of the successful bidder to comply with the requirement of submission of

Performance Guarantee in stipulated time (within fifteen days of issuance of LOA)

shall constitute sufficient grounds for the cancellation of the acceptance of bid and

forfeiture of the EMD, in such case GMC. may make the offer to any other bidder at its

only discretion or may call for new bids.

3.14 Post Bid Clarification:

a. No post bid clarification at the initiative of the bidders shall be entertained. Any effort

by the bidders to influence the GMC Co. Ltd. in its bid evaluation, bid comparison or

award of the contract shall result in rejection of the bid

3.15 Submission Of Security Deposit:

a. The successful bidder will be required to furnish a Security deposit of sum equivalent

to 5% of final tender value in form of DD/BG in form of Nationalized Bank for

minimum period of 16 months in favor of The Dy. Municipal Commissioner,

Gandhinagar within 15 days of Letter of Award.

b. BG and DD/FDR can be provided with one-year period with auto renewal Clause, for

an overall period equivalent to Contract Period + 06 months,

c. BG and DD/FDR can be provided with one year + 06 months, renewal of the BG and

DD/FDR or furnishing fresh BG and DD/FDR shall be the sole responsibility of the

Contractor to be carried out well in advance and before expiry of the previous/in effect

BG and DD/FDR. In this case, the Contractor shall have to furnish new BG and

DD/FDR or renew the previous/in effect BG and DD/FDR for last year of Contract

period or last renewal shall be for validity period equivalent to one year + 06 months.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

d. Contractor should give an undertaking stating that it shall carry out timely renewal of

the BG and DD/FDR and well in advance (at least 30 days) before expiry of the

previous/in effect BG and DD/FDR, without the Employer issuing reminder letter for

e. The last BG and DD/FDR to be furnished to the Employer shall have validity as one

year + 06 months

f. If the contractor deposits SD in FDR form, then the contractor need to submit stamp

duty at 4.9% as per prevailing government rules.

g. Incase during the contract period actual cost increases above the estimated cost then

the contractor will be required to deposit additional Security Deposit on additional cost

incurred as per prevailing rules.

h. The Successful contractor also need to follow the rules regarding SD as per R&B

Gujarat Government letter: પરચ-૨૦૧૦૦૧/)૨૧(/૧૭૧૩૨૨-. For paying the SD on the

difference of estimated cost and the finalized rate. If the variation is about 15% of above

i. Employer shall return the EMD not later than 45 days of furnishing BG towards

Security Deposit.

j. In case the Contractor fails to render services as per scope of work defined in the

Contract Agreement or breaches any terms and conditions of the Agreement, the

Employer shall forfeit the Performance Security Deposit by encashing the BG and shall

terminate the Contract Agreement.

k. If Bidder, after the issue of the communication of acceptance of his offer by the GMC,

fails supply as per the agreement within 15 days or as extension granted by the GMC,

the Bidder shall be deemed to have abandoned the contract and such an act shall

amount to be construed as willful breach of contract. In such case the cost and

consequences shall be on the sole account of the Bidder and accordingly the GMC shall

have full right to claim damages in addition to the forfeiture of Earnest Money Deposit.

l. The said Security deposit shall not in any way be construed as a limitation of the

Bidder's responsibility or liability pertaining to his obligations and/or guarantees

under the contract and shall be without prejudice and in addition to any other remedies

available to the GMC in terms of the contract and/or the laws of the land.

m. SD Payable at Gandhinagar which shall be released after the successful completion of

the contract period, subject to no due certificate from the Corporation, if any amount

is due from the contractor even after adjusting from monthly bills, the same will be

recovered from this amount. If any delay, necessary action will be taken by GMC and

will be binding to successful tenderers.

n. Forfeiture of Security money: ‐ Security amount in full or part may be forfeited in the

following cases:‐

o. When any terms and conditions of the contract are breached

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

p. When a tenderer fails to work satisfactorily as per scope of work and conditions. The

decision of the Municipal Commissioner, GMC in this regard shall be final.

q. Employer shall return the EMD not later than 45 days of furnishing BG towards

Security Deposit.

3.16Appropriation of Security Deposit:

r. Upon occurrence of a Contractor default or non-payment of taxes, duties, fees, charges,

bills, etc. related to this Contract, by due date, to the concerned authorities, the

Employer shall, without prejudice to its other rights and remedies hereunder or in law,

be entitled to invoke and appropriate the relevant amounts from the security deposit

(“EMD, or SD”) as damages for such Contractor default. Upon such invocation and

appropriation from the security deposit, the Contractor shall, within 15 (fifteen) days

thereof, replenish, in case of partial appropriation, the security deposit to its original

level, and in case of appropriation of the entire security deposit provide a fresh security

deposit, as the case may be, and the Contractor shall, within the time so granted,

replenish or furnish fresh security deposit as aforesaid failing which the Employer shall

be entitled to terminate the Contract Agreement.Upon replenishment or furnishing of

a fresh security deposit, as the case may be, as aforesaid, the Contractor shall be entitled

to an additional Cure period of 90 (ninety) days for remedying and Contractor default,

and in the event of the Contractor not curing its default within such cure period, the

Employer shall be entitled to encash (SD - BG) and appropriate such security deposit

as damages, and to terminate Contract Agreement in accordance with relevant

provisions for Termination.

3.17Release of Security Deposit:

a. The Security Deposit shall be submitted (as mentioned in performance security

conditions in detail) before start of actual work, which will be returned back on

successful completion of Contract period. The Security Deposit shall be returned as

specified terms and conditions under tender. The Employer shall return the Bank

Guarantee (5%), the DD/FDR (2.5%) and amount deducted from each monthly bill to

the Contractor within 30 (thirty) days after having successfully completed the Contract

or from the date of issuance of completion certificate, whichever is later.

b. If the Contract Agreement is terminated due to any event other than Contractor event

of default, the Performance Security deposit shall be subject to the Employer’s right to

receive or recover amounts if any due from Contractor under this Agreement, be duly

discharged and released to the Contractor.

c. The activity is under essential service, the contractor is not allowed to stop this work

at any point of time even during the extension period. If the contractor fails to start the

work on time after issue of work order, then EMD/SD of the contractor shall be

forfeited and if the agency is found to be poor in performance for carrying out awarded

work or Notwithstanding, if contractor stop / leave the work by his own discretion

then Security Deposit of the contractor shall be forfeited and additional expenditure

for execution of remaining work shall be recovered through, if be needed, legal

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

proceeding and Agency shall be debarred / blacklisted subject to approval of

competent authority. In above matter final decision will be of MC, GMC

3.18Signing the Contract:

a. The successful Bidder shall be required to execute an agreement with the Gandhinagar

Municipal Corporation on Rs 300/- stamp paper duly in 15 days from Letter of intent

(days can be extended by GMC if appropriate reason found).Further, In the event of

failure on the part of the successful Bidder to execute the agreement within the above

stipulated period, or the period agreed by the GMC, the EMD submitted by him will

be forfeited and apart from it GMC under such circumstances is entitled to treat the

successful Bidder conduct as breach of contract and proceed accordingly for taking

appropriate actions as per rules & regulation laid down by Government of Gujarat

3.19Right of the GMC to accept or reject the tender:

a. The GMC does not bind itself to accept the lowest tender and reserves the right to reject

any or all tenders received without assigning any reason, whatsoever. Tenders in

which any of the particulars and prescribed information is inadequate or incomplete

in any respect and/or the prescribed conditions are not fulfilled are liable to be rejected.

b. The Gandhinagar Municipal Corporation reserves the right to accept or reject any

tender or drop the entire tendering process without assigning any reasons thereof.

Decision of Municipal Commissioner will be final in any matter of tender at any stage

and it will be binding to bidder.

3.20Rates and Validity of Offer:

a. The Bidder shall quote the rates in Indian Rupees in online price bid only and the offer

shall remain valid for 180 days from opening of price bid.

a. Should there be any ambiguity or doubt as to the meaning of any of the tender

clauses/conditions or, if any further information is required, the matter should

immediately be referred to the Municipal Commissioner, Gandhinagar Municipal

Corporation, Gandhinagar in writing, whose interpretation shall be final and binding.

3.22Jurisdiction & Dispute:

a. In the event of any dispute or difference arising out of this e-tender/ contract, the

jurisdiction of the court shall be Gandhinagar (Gujarat) only. While executing the

agreement, the supplier shall be governed at all times by all laws, regulations etc., in

force in Gujarat State

b. In the event of any problem, dispute or difference arising out of or under this contract,

the decision of the Municipal Commissioner, Gandhinagar Municipal Corporation,

Gandhinagar, will be final and binding to the parties to this contract. Any dispute not

resolve shall be referred to arbitration tribunal as per the Gujarat public works

contracts dispute arbitration tribute act

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

3.33Other Instruction to bidder:

a. Letter of Application shall be submitted in proper format. Incomplete offers shall be

b. The bidder shall satisfy himself with regard to the nature of work to be carried out, its

scope, the conditions of the contract, etc. included in the bid document.

c. The cost associated with the preparation and submission of bid shall be borne by the

bidder and GMC shall in no case be responsible or liable for such costs.

d. The language for submission of bid should be in English.

e. The bidder shall not make or cause to be made any alteration, erasure or obliteration

to the text of the Tender Document.

f. The enclosed Annexure should be filled in completely and all questions should be

answered. If any particular query is not relevant, it should be stated as "NOT

g. Financial Data, Projects Costs, value of work etc. should be given in Indian rupees

(INR) only. In case the reference works Executed in currency other than INR the bidder

shall mention the exchange rate of INR prevailing that time with documentary

h. Information furnished must be sufficient to show that the applicant is capable in all

respects to successfully complete the envisaged contract works strictly on the basis of

the applicant, having already carried out satisfactorily works of similar size, nature and

i. A Bidder may without prejudice to himself withdraw his tender after it is submitted/

delivered, but before the pre cum technical qualification bid is opened. The request for

such withdrawal should be given in writing.

j. The PQ cum Technical Bid should contain all other documents (except the price bid)

viz; specifications, general conditions etc. and Bidder’s letter regarding deviations to

the general terms & conditions, if any. It should be very clearly understood that the PQ

cum Technical Bid should be restricted to only "Pre-qualification and Technical matters

and the tender amount of other price should not be discussed in the PQ cum Technical

Bid. Conditions in "PQ cum Technical Bid" should be specific so as to evaluate them

correctly and to arrive at the correct financial effect.

Terms & Condition

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

1. Rates should be valid for at least two year. Rates valid for a shorter period shall be rejected as

non-responsive. If the contract is extended for any period beyond the validity of the period of

original contract,the same rate as that of original contract will remain valid. Final decision

regarding this will be of Municipal Commissioner.

2. No claim for compensation or loss due to fluctuations in prices or any other reasons/ causes

will be entertained during the period of contract.

3. Rates/Prices: The rates should be quoted in Indian Rupees only. Rates should be inclusive of

all the tax with GST. During the course of execution of contract, if there is any change in rate

of GST (Goods and Service tax) by the government, the same shall be reimbursed/recovered

separately by GMC.

4. Quality: Agency should supply branded quality of tyres such as MRF, Apollo, Michelin,

CEAT, Yokohama, Bridgestone and JK tyres. No other unknown regional brands are allowed.

Items supplied must not be the ones which are reused/ refurbished.

5. If an agency fails to supply branded quality tyres within 10 days or supply other than branded

quality or supplied used tyres, then for such an incident, twice the final rate of that tyre will

be deducted from the monthly bill of the agency. If such three incidence occurs then security

deposit may be forefited and angency may be blacklisted or necessary action will be taken.

Final decision will be of Municipal Commissioner.

6. Deputy Exe Engineer or its representative of Mechanical Department at any moment and any

number of times during contract period reserves the right to get the qualtiy of the tyre

supplied by agency tested and checked by third party. The cost inccurred in testing will be

borne by agency. In test report if the supplied item is found unfit or sub standard then agency

contract will be terminated and agency will be black listed. The reparing cost incurred due to

damages caused to vehicle by the use of sub standard tyre supplied also will be paid by

agency. Futher if necessary police action will be taken.

7. Different types of tyres for Vehicles under GMC will be supplied based on the Demand Slip

given by Vehicle Pool Incharge/vehicle pool Transport Manager/Assitant Engineer or other

designated person authorised to carry out such work. Such slip need to be attached with the

8. Payment for the amount of diferent types of tyres used in month will be made at the end to

the month at the awarded annual contract rate. Bill must be prepared based on the price

awarded in tender. Bill must contain GST details.

9. No Extra price will be paid for the price rise of the tyres during the contract period. The

awarded price rate will be final for 02 year.

10. In case if successful bidder stops the work during contract period or if work is found

insatisfactory during contract period, In such case the Security Deposit will be forefeited by

GMC And if required may be blacklisted.

11. It will be responsibiltiy of successful bidder to supply different type of tyre on priority base

for GMC Vehicle. On the basis of demand angency need to supply immediately during day

time as well as night time if required.

12. GMC has the right to stop the contract at any stage during the contract period if work is found

insatisfactory.

13. In the event of any problem, dispute or difference arising out of or under this contract, the

decision of the Municipal Commissioner, Gandhinagar Municipal Corporation, Gandhinagar,

will be final and binding to the parties to this contract.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

14. Conditional offer will not be accepted and same will be treated as non-responsive.

15. For annexure-II min. Rates for branded tyre mentioned the brand name must be furnished.

16. Each page of this tender notice & documents including general terms & condition shall be

signed by tenderer.

17. The contractor should be available on telephone for rendering services on all working days

18. Tyres must be new, unused and with latest manufacturing date. Which should not be more

older than 06 months.

19. Warranty period should start from date of installation.

20. The tyre shall have a Warranty period of XX years, during which any defective tyre will be

replaced at a discounted price on the MRP as per prorata by the supplier.

21. All activities related to the transportation of tyres shall be entirely within the scope of the

Agency. This includes loading, unloading, handling, transit, delivering and fitting of tyres.

Agency should supply this tyres to the Vehicle Pool.

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

TECHINCAL FORMAT

Selection of agency for the supply of different types of tyres for the vehicles of Gandhinagar Municipal

(To be enclosed in a separate sealed cover)

Page no. of the

Description Details to be given by the bidder

1. Name of Tenderer -

2. Address of the office(s)

Name of individual(s) who will serve as

the point of contact/communication and

3. representative/authorized person for -

GMC with the tenderer in every aspect

4. Designation -

5. E-mail address -

6. Mobile number -

7. Account details

9. G.S.T. Certificate

10. Details of EMD

OEM/Authorised Dealer/Distributor

(signature of authorize person)

Seal of agency:

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

ANNEXURE II - AFFIDAVIT

[Notarized affidavit on 300/- stamp paper]

1. I, the undersigned, do hereby certify that all the statements made in the required attachments are true

2. The undersigned also hereby certifies that neither our firm M/s_________________ have not

abandoned any work of Government of Gujarat/Government of India/ any Board or Corporation under

Government of Gujarat/ Government of India nor any contract awarded to us for such works have been

rescinded, during last five years prior to the date of bid.

3. The undersigned hereby authorise(s) and request(s) any bank, person, firm or corporation to furnish

pertinent information deemed necessary and requested by the Department to verify this statement or

regarding any (our) competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information may be requested and

agrees to furnish any such information at the request of the Department/Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

ANNEXURE III – INFORMATION OF LITIGATION HISTORY

[To be furnished on the letterhead of the Bidder]

Information on Litigation history in which the Bidder is involved.

Name of the Cause of Amount

Employer Details showing

Contract Dispute Involved

If the above information to be furnished in this schedule will not be given and comes to notice,

it will subsequently result in the disqualification of the bidder.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

FINANCIAL QUATATIONS

Compulsory in Online Format

The Municipal Commissioner

Gandhinagar Municipal Corporation,

Sub: Selection of agency for supply of different types of tyres for the vehicles of GMC.

I/We intend to submit the bid on the subject captioned above and hereby consent to agree/accept

all the terms and conditions mentioned stipulated in the tender document. The rates quoted are as

mentioned below:

Dear sir/madam,

We, hereby, having reviewed and fully understood all the terms and conditions of this work,

document, submit our financial quote for the supply of tyres for your evaluation. The price quoted

includes packing, forwarding charges, GST, Transport charge etc. Delivery will be made at Vehicle

Pool of G.M.C. and will be as per tender terms of technical specification of document

Name of work : Annual Rate Contract for Supply of different types of

Tyres for vehicles of GMC

Sr No. TYRE SIZE MINIMUM PRICE BRAND

WARRANTY INCLUDING OF TYRE

PERIOD TO BE G.S.T.

Type: 2 WHEELER

1 2.75-17 TT 6 years

2 2.75-18 TT 6 years

3 80.100.18 TL 6 years

4 2.75-18 TT 6 years

5 80.10.18 TL 6 years

6 3.00-18 TT 6 years

7 100-90-17 TT 6 years

8 3.2519 TT 6 years

9 3.50-19 REAR TT 6 years

10 165/80R14 TL 6 years

11 185/65R15 TT 6 years

12 205-65R15 TL 6 years

13 205-65R16 TL 6 years

14 215/75R15 TL 6 years

15 215/75R15 TT 6 years

16 205/60R16 TL 6 years

17 195/55R16 TL 6 years

18 235/75R15 TL 6 years

19 215/60R16 TL 6 years

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

20 235/75R15 TT 6 years

21 215/65R16 TL 6 years

22 215-55R17 TL 6 years

25 9.00R20 3 years

28 10.00R20 3 years

29 10.00R20 3 years

30 295/90R20 3 years

32 11.00R20 3 years

33 11.00R20 3 years

34 6.00-16 TUBE 6 years

35 7.50-16 TUBE 6 years

36 12.4-28 TUBE 6 years

37 13.6-28 TUBE 6 years

38 14.9-28 TUBE 6 years

39 16.9-28 TUBE 6 years

40 600-16 TYRE 6 years

41 7.50-16 TYRE 6 years

42 9.00-16 TTF 6 years

43 12.4-28 TYRE 6 years

44 13.6-25 TYRE 6 years

45 14.9-28 TYRE 6 years

46 16.9-28 TYRE 6 years

TYPE: BACKHOE LOADER

47 16.9-28 TTF 6 years

48 1400-25 TTF 6 years

49 10-16.5 TL 6 years

TYPE: LIGHT COMMERCIAL VEHICLE

50 155/D12 4 years

51 155R13 4 years

52 165/D13 4 years

53 165R14 4 years

54 185R14 4 years

55 165D14 4 years

57 195R15 4 years

58 7.00-15 NYLON 4 years

59 7.00-16 NYLON 4 years

60 700R15 4 years

Selection of agency for the supply of different types of Tyres. for the vehicles of Gandhinagar Municipal Corporation

62 215/75R16 4 years

64 700R16 4 years

67 7.50R16 4 years

69 8.25-R16 4 years

71 8.25R20 4 years

Note: Short forms have below meaning:

TTF = Tyre, Tube and Flap

I/We undertake that the rates so quoted shall be fixed and will not be varied during the contract period.

Yours faithfully,

Date: Signatures________

Seal of the Organization_________