Providing the services of Water Proof and Fire Proof Hanger Tent, Pandals, Sound, Lighting, Provision of Event Infrastructure, Decoration, Catering infrastructure and allied services for the event of convocation to be held on 4th May 2026 in DLCSUPVA

Providing and fixing minimum size 100 feet x 200 feet water proof and fire proof Steel Structure/ Aluminum German Hanger Tent with vertical posts, truss/arch system purlins, horizontal and inclined bracing properly designed as structurally safe including erection, fixing in safe manner and covering on top and sides with special waterproof cloth of minimum 800 GSM high tensile and fire proof complete as required with fabric masking on side and back covering as per approved design, colour all complete. Height of structure should be suitable to accommodate lights, sound truss of height minimum 20 feet and span of 100 feet as per approved design all complete. No internal poles; perimeter ballast/anchorage engineered to resist local wind as per applicable Indian standards (submit structural stability certificate by Chartered Engineer).

Providing and fixing of Roof covering inside German Hanger Tent with approved design (with 2 approved colours cloth/crepe material) inside the German Hangar Tent on both sides of Truss.

Providing and fixing covering of side walls of German Hangar Tent with Cloth drapes of approved colours.

Providing and fixing minimum size 75 feet x 75 feet and 40 feet x 80 feet with Steel/Aluminum Structure Pandal for Buffet with vertical posts, horizontal posts and inclined bracing properly designed as structurally safe including erection, fixing in safe manner, and covering on top and sides with cloth as required with fabric masking on side and back covering as per approved design, colour all complete. Height of structure should be suitable to accommodate lights, with minimum height of 10 feet and span of 75 feet and 40 feet for two Tents.

Providing and fixing Stage fully carpeted (New carpet) duly supported on structurally safe scaffolding with required bracing and appropriate wooden top in perfect line and level. The wooden top should not be broken, uneven, and duly fixed to the support system. The whole system should be tested and certified as safe for holding cultural events. Minimum Size of stage will be 24 feet x 40 feet with one Ramp along with Carpet and side railing in aspect ratio 1: 12 of minimum 4 feet x 24 feet as per functional requirement. Stage shall be at minimum 5 feet height with masking all around the stage as per approved design. Stage shall be provided with minimum two steel staircases and one ramp fixed on platform of 3-4 feet height with SS Railing of minimum 4 feet width duly fixed in line and level with stage duly carpeted along with nosing at corner and profile. The tread of the staircases should have wooden top properly secured in position.

Providing and Fixing Outside the German Hanger, ≥18,000 sq ft of view-cutters (new) with masking/supports to screen BOH corridors, generator enclosures, waste holding, service doors and green-room access. All fixing methods shall be safe for guest movement, and the Vendor shall ensure that no nails, pins, metal pieces, or tools are left behind at any stage. Additionally, a continuous stretch of single‑used carpet (colour to be approved by DLCSUPVA, Rohtak) shall be laid from the University Guest House to the Convocation Tent and across the internal lobby areas, covering approximately 12,000 sq ft, to provide clean, uniform, and safe pedestrian pathways throughout the approach and entry zones.

Providing and fixing two nos. minimum size 20 feet x 20 feet and minimum height 10 feet for Robing Pandal of Steel/aluminium pipe structure with water Proof cloth covering on top and sides

Providing Steel chair with cushion and White Cover.

Providing and laying of Red Carpet in passage (of 5’x30’ size)

Providing and laying of Carpet (Green/Red colour as per requirement) in German Hanger Tent and Pandal for Buffet (100x200/75x75/40x80)