Processing of Waste Located at R.S. No. 346, Makarpura Using Scientific Methods in Conformity with SWM Rules, 2016 – For the Year 2026 (Project under Swachh Bharat Mission)

Date of Submission of Technical Bid, Tender Fees, EMD From 27/03/2026 to

and other documents in hard copy. 23/04/2026 Up to 16.00 Hour

Tender Document Fees : Rs. 30,000/-

(By Speed Post / RPAD through Postal Authority Only.)

To be submitted to:

SOLID WASTE MANAGEMENT DEPARTMENT

VADODARA MUNICIPAL CORPORATION,

TAMBEKAR NO VADO, OLD WARD 13 OFFICE

TABLE OF CONTENTS

ANNEXURE – II: DECLARATION OF THE CONTRACTOR ..................................................................

ANNEXURE – III: AFFIDAVIT ON RS. 300 STAMP PAPER ...............................................................

ANNEXURE – IV: IMPORTANT INSTRUCTION TO TENDERER .........................................................

3. GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF BIDDERS. ..........................

5. IMPORTANT POINTS TO BE BROUGHT TO TENDERER'S NOTICE ...................................

1. NOTICE INVITING TENDER

Tender Notice No. TENDER NOTICE NO:1348 Date 27/03/2026

Organization Name Vadodara Municipal Corporation

Department Name Solid Waste Management

Scope of Work "Processing of Waste Located at R.S. No. 346, Makarpura Using

Scientific Methods in Conformity with SWM Rules, 2016 – For

the Year 2026 (Project under Swachh Bharat Mission)"

Tender Type Open

Bidder Nationality Indian

Product Processing of Waste

Type of Contract Work

Bidding Currency Single

Joint Venture Not Allowed

Schedule of E-Tender Document From:27/03/2026 to 20/04/2026 Up to

downloading last 16.00 Hour

Last date & time of From: 27/03/2026 to 20/04/2026 Up to

online Bid 16.00 Hour

Physical submission At Solid Waste Management

of EMD, Document Department, Vadodara Municipal

Fee, PQ bid, Corporation, tambekar no vado, old

technical bid and ward 13 office, Vadodara, Gujarat.

Supporting 390001 through RPAD/Speed Post

through postal authority only.

Prebid Bidder shall submit prebid queries online

via email on [email protected] on

or before 08/04/2026 Up to 16.00.

Opening of Price Bid -

Bid validity period 120 days from opening of bid

Project Duration 21 Months ( Excluding Monsoon)

Payment Details 30,000 /-In form of Account Payee

Demand Draft/Pay Order payable in the

Document Fee favor of The Commissioner, Vadodara

Municipal Corporation, Payable at

EMD Rs. 1,70,20,000/- by pay order or

demand draft of Nationalized Bank/

EMD Scheduled Bank payable at Vadodara in

favor of the Municipal Commissioner

Vadodara Municipal Corporation only.

General Terms & Conditions EMD & Tender fee shall be submitted in electronic format only

through online (by scanning) while uploading the bid. This

submission shall mean that EMD & tender fee are received for

purpose of opening the bid. Accordingly, offer/tenders of those

tenderers whose EMD & tender fee is received electronically,

shall be opened. However, for the purpose of realization of EMD

and Tender Fee, bidder shall send the EMD as well as Tender fee

in required format in original through RPAD / Speed Post so as to

reach to Account Department (Main Office) within 7 days from

the last date of submission of price-bid. Punitive action shall be

initiated for non-submission of EMD & Tender fees in original to

Account Department (Main office) by bidder including abeyance

of registration and cancellation of E-tendering code for One

year. All documents in supporting of bid shall be in electronic

format only through online (by scanning) during the bidding

period & hard copy will not be accepted separately.”

 All documents must be colored scanned to be seen as

original. Scanning in black and white or gray shall not be

 Documents in original must be notarized with clearly

displaying stamp, number and name of the notary.

Documents submitted in photocopy shall be attested with

 Price Bid shall have to be quoted strictly online only. No

hard copy of price bid shall be accepted.

 All document related to qualification shall be submitted

online only, submission made in physical format later shall

not be considered as part of bid.

 Addenda/corrigenda to these tender documents, if issued

must be signed and submitted online only.

DOWNLOAD OF TENDER DOCUMENT: -

The tender document for these works is available only in

electronic format which can be downloading free of cost by the

SUBMISSION OF TENDER: -

The tenders will be received up to 16:00 Hours on 20/04/2026

through online e tendering on www. vmc.nprocure.com

"Following Documents shall only be submitted in HARD COPY

to Vadodara Municipal Corporation by all bidders"

 Earnest Money Deposit as mentioned in the Tender. (i.e.

 Tender Fees as mentioned in the tender

 Site Visit Certificate on bidder’s letterhead as per

prescribed format

 Non-Blacklisting Certificate on Bidder’s Letterhead.

 Affidavit on Non-Judicial Stamp Paper of Rs.300/-

 Downloaded Tender document (Vol – I, II, III) must be

stamped and signed by authorized personal and

submitted in hard copy in Technical Proposal Documents

Price bid submitted physically will not be accepted. Please note

that Non-submission of Hard copies of Documents mentioned

in this RFP Document as well as price bid does not absolve the

bidders from any liability created from the bid condition and

bidding process. Price Bid shall have to be quoted strictly

online only. Technical Proposal Documents in Hard copy shall

be submitted only by Qualified Bidders.

This cover must be superscripted with "Technical Proposal

Cover". All above sealed covers shall be put together in One

cover (say Main cover) and this cover duly sealed shall be

submitted to "Solid Waste Management Department,

Vadodara Municipal Corporation, tambekar no vado, old

ward 13 office, Vadodara – 390 001" by Speed Post /

Registered Post only on or before 23/04/2026 at 16.00 Hours.

 Tender Notice No., Due Date, Name of Work, and Name

of Tenderer / Contractor with Address must be specified

on all above covers.

 No delay on account of any case for receipt of tender shall

be entertained. Tenders received or due to be received

after the time limit is over will not be accepted and if

inadvertently accepted will not be opened and will be

returned unopened. The tenders which may get opened

before the due date with no indication having been given

on the outside of the envelope are liable to be rejected.

 The tender must contain the name, address and residence

and place of business of the persons submitting the tender

and must be signed and sealed by the Tenderer with his

usual signature.

 All partners must sign tenders by partnership firm. The full

name and addresses of all the partners shall be furnished.

The tenders by Corporation / Companies must be signed

with the legal name of the Corporation / Company by the

president / or by the secretary or other person or persons

legally authorized to bind the Corporation / Company in

OPENING OF TENDER: -

The Cover 1 and Cover 2 will be opened on the specified date

online on website https://vmc.nprocure.com Bidders or their

representative who wish to participate in online tender opening

can log on to https://vmc.nprocure.com on the due date and

time, mark their presence and participate in online tender

opening. Bidders who wish to remain present at Vadodara

Municipal Corporation, Solid Waste Management Department at

the time of tender opening can do so. Only one representative

of each firm will be allowed to remain present.

Information for online participation 1. Internet site address for e-Tendering activities

willbehttps://vmc.nprocure.com

2. Interested bidders can view detailed tender notice and

download tender documents from the above-mentioned

3. Bidders who wish to participate in online tender must

register with the website through the “New User

Registration” link provided on the home page. Bidder will

create login id & password on their own in registration

4. Bidders who wish to participate in this tender need to

procure Digital CertificateasperInformationTechnologyAct-

2000 using that they can digitally sign their electronic bids.

Bidders can procure the same from any of the CCA approved

certifying agencies, or they may contact (n) code Solution at

below mentioned address and they will assist them in

procuring the same. Bidders who already have a valid Digital

Certificate need not to procure the same. In case bidders

need any clarification regarding online participation, they

M/S (n)code Solution

301, G.N.F.C. Info Tower,

Near grant Bhagwati Hotel,

Ahmadabad 380015, India.

URL: https://vmc.nprocure.com

5. Bidders who wish to participate in e-Tender need to fill

data in predefined forms of tender fee, EMD, PQ (Technical)

or experience details and Price bid only.

6. Bidder should upload original and color scan copies of

reference documents in support of their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on

final submission link to submit their encrypted bid.

Executive Engineer

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

Vadodara Municipal Corporation intends to carry out the PROCESSING of WASTE at existing landfill

located at R. S. No. 346 Makarpura, Vadodara using scientific method.

Details of project is as under

Sr. Short Description Period of Quantity of

No. completion Waste to be

1 "Processing of Waste Located at R.S. No. 346, Makarpura 21 months. 10 Lakhs

Using Scientific Methods in Conformity with SWM Rules, (Excluding Metric Ton

2016 – For the Year 2026 (Project under Swachh Bharat Monsoon) Waste

1. Project Background:

With an aim to make India clean, the Swachh Bharat Mission (Urban) was launched by the

Government of India on 2nd October 2014. One of the key goals of the mission is to achieve 100%

scientific processing of municipal solid waste (MSW). As per the goals and objectives of the Swachh

Bharat Mission, NGT Orders, Rules, Act, Guidelines etc. Vadodara Municipal Corporation wished to

undertake PROCESSING of the WASTE at Vadodara landfill located at R.S. 346, Makarpura, and

Vadodara. Salient details of the said landfill are as below:

a) Location of the Landfill: Lat: 22°14'00"N Long: 73° 12'20"E, RS No. 346, Makarpura Landfill

b) Estimated quantity of WASTE already collected at landfill: 10 Lakhs Metric Ton Waste

2. All the information shall have to be filled in the prescribed statement wherever mentioned.

3. All the details required in the prescribed statement shall have to be duly filled up. No

information shall be left out. Relevant item without required information shall not be considered

for evaluation.

4. All the required attachments shall have to be invariably attached. Relevant item, without

required attachment shall not be considered for evaluation.

5. Vadodara Municipal Corporation reserves the right to accept any one or reject all of the offers /

tenders without giving any reasons thereof.

6. The Bid and its copy shall be typed or written in English language using indelible ink and signed by

the authorized signatory of the Bidder who shall also initial each page. In case of printed and

published documents, only the cover shall be initialled. All the alterations, omissions, additions or

any other amendments made to the Bid shall be initialled by the authorized signatory. The Bid

shall contain page numbers and shall be bound together in hard cover / spiral binding book.

7. Bidder shall duly sign and stamp on right side bottom corner of each page of bid document.

8. At any time prior to 72 hours of the last date and time of online submission of Bids Vadodara

Municipal Corporation may, for any reason, whether at its own initiative or in response to

clarifications requested by any Bidder, modify the tender by issuance of Addenda. All interested

Bidder shall have to check the www.tender.nprocure.com. The Bidder shall not transfer the

tender document to another interested party.

9. Conditional tender shall not be accepted.

10.Tender fee is non-refundable.

11.The Earnest Money Deposit (EMD) of other participated bidders will be released after the work

order is issued successfully to L1 bidder.

12. The Earnest Money Deposit (EMD) and Security Deposit (SD) of the successful bidder shall be

released upon completion of the defect liability period of the project or as per the prevailing

norms of the Vadodara Municipal Corporation.

QUALIFICATION CRITERIA

1.1 Financial Criteria

 Average Annual financial turnover during the last 3 financial years, ending 31/03/2025

should be at least Rs. 25,53,00,000/-The bidder has to upload attested copies audited

balance sheets for the Financial Years, 2022-23, 2023-24 & 2024-25 along with turnover

certificate issued by Chartered Accountant with UDIN.

 As per prevailing terms and condition of Vadodara Municipal Corporation, the Solvency

certificate should be for the amount equal to Rs. 17,02,00,000/-on Bank’s Letterhead duly

signed and stamped by the bank manager. The certificate should not be more than 01-Year-

old from date of tender invited and it should be issued by the Bank.

1.2 Technical Criteria

 Experience of having successfully completed *similar works* *during last 7 years ending on

last day of previous month from Date of Submission of tender in Government/ Urban Local

Bodies in India with a population of more than 10 lakhs. Three separate similar completed

works, each of quantity of MSW/processing not less than 40% of the quantity put to tender

(40% of 10 Lakhs Metric Ton Waste)

i. Two separate similar completed works, each of quantity of MSW/processing not less than

50% of the quantity put to tender (50% of 10 Lakhs Metric Ton Waste)

ii. One similar completed work, for quantity of MSW/processing not less than 80% of the

quantity put to tender (80% of 10 Lakhs Metric Ton Waste)

 Successful Bidder has to register company in Vadodara Municipal Corporation in appropriate

class within one month of issue of LOI

*Only completed projects will be considered for technical evaluation and no partly completed

projects will be considered.

AND Bidder should have responsibly disposed Compost/Soil Enricher/Inert/Soil to the quantity

equivalent to 40% of quantity in MT as mentioned in eligibility criteria for each similar project to

** Similar work shall mean setting up of equipment and machineries for PROCESSING OF MUNICIPAL

SOLID WASTE, Operation and Maintenance of the plant, and scientifically disposal of the screened

items in environment friendly way and as per SWM Rules 2016 Rules, Norms, Act, CPCB Guidelines,

NGT Orders etc. Experience certificates in case of cubic meters will be considered with 1 cubic meter

= 0.8 MT AND Bidder should have responsibly disposed Refuse Derived Fuel (RDF) to the quantity

equivalent to 10% of quantity in MT as mentioned in eligibility criteria for each similar project; to

Cement plants / Waste to Energy (WTE) plants / any other industries.

DOCUMENTS TO BE SUBMITTED IN SUPPORT of above Criteria as:

 Co-processing certificates with unique reference numbers issued by the consumer*(WTE

plant, Cement industries, other industries) along with Certificates issued by the Urban or

Local Bodies confirming the disposal of RDF, signed by officer above or equal to the rank of

Executive Engineer. In case of the consumer is other than cement Plant/Waste to Energy

Plant, a valid CTE and CTO from the respective state pollution control board is to be

submitted A letter from the urban and local body signed by an officer not below the rank of

Executive Engineer clearly indicating the quantity of Bio-soil/inert disposed from the said

project must be attached.

*Certificate issue by the consumer must be along with vehicle/truck registration number, quantity

of RDF received at plant, date of receipt of RDF/ gate pass etc.

DOCUMENTS TO BE SUBMITTED IN SUPPORT OF Technical CRITERIA

A. As proof of Experience, the bidder firm shall provide the following documentary proof duly

attested by the concerned statutory authority or client by an officer not below the rank of

Executive Engineer/Project Manager or equivalent.

o Copy of work order mentioning the details of the contract price, capacity of the project

and nature of work duly attested by issuing authority on its letter head.

o Completion certificate or Performance certificate clearly stating the capacity of the

project and quantity processed including performance of the firm for the work

completed during the contract period of the project in respect of the projects whose

experience is claimed.

B. Proof of such engagement shall be provided in the form of the client’s Letter of Award,

Agreement along with Completion Certificate. Bidder shall also provide details of Scope of

Work / Terms of Reference (ToR), date of start and completion/expected completion of

C. Bids without requisite Credentials Certificates shall not be considered for evaluation.

D. Bidder must submit the Credentials of only those projects, in which he had worked as

primary or key- contractor. Any certificate submitted by the Bidder, working as sub-

contractor, shall not be considered for evaluation.

E. If the projects have been executed as Consortium/JV then proper legal documents should be

submitted mentioning the bidder was a partner of the venture, his % share and not a sub-

bidder/sub-contractor. If project executed in joint venture then, experience can be claimed

only for % share of bidder in that JV agreement from the total project qty./amount as

F. Similar work mentioned in the Qualification Criteria above should have been setup and

operated in conformity with the SWM Rules 2016 and CPCB Guidelines 2019 for Disposal of

Legacy Waste, in last Seven (7) years and with Authorization/Consent to Establish/Operate

obtained from State Pollution Control Board for the said work executed by the Bidder.

G. Experience of associates/fellow subsidiary company will not be considered.

1.3 Special Notes

(A) RECEIPT OF TENDER DOCUMENTS:

 EMD & Tender fee shall be submitted in electronic format only through online (by scanning) while

uploading the bid. This submission shall mean that EMD & tender fee are received for purpose of

opening the Bid. Accordingly, offer/tenders of those tenders whose EMD & tenders fee is

received electronically, shall be opened. However, for realization of EMD and tender fee, bidder

shall send the EMD as well as Tender fee in required format in original through RPAD/Speed post

to reach Solid Waste Department (VADODARA MUNICIPAL CORPORATION) within 3 days from

the last date of submission of Price Bid. Punitive action shall be initiated for non-submission of

EMD & Tender fees in original to Project Department (VADODARA MUNICIPAL CORPORATION) by

bidder including abeyance of registration and cancellation of E- tendering code for one year. All

documents of supporting of Bid shall be in electronic format only through online (by scanning)

during the bidding period & hard copy will not be accepted separately.

 All Documents must be notarized colored scanned to be original. Scanning in Black and White or

gray shall not be acceptable.

 All mentioned documents submitted by the bidder, whether in hard copy or in soft (scanned)

copy, shall be duly notarized. Each page of every document must bear a clear and legible notary

stamp and seal, the notary registration number, the name and signature of the Notary, and the

date of notarization. Partial notarization of only selected pages or selected documents shall not

be accepted. Notarization on only the first or last page of a multi-page document shall also not be

considered valid. Any document, whether in physical or electronic form, which is not notarized in

full as specified above shall be treated as non-submission of that document.

 Price Bid shall have to be quoted strictly online only.

 No hard copy of price bid shall be accepted.

 Addenda/corrigenda to these tender documents, if issue must be signed and submitted online

and in hard copy also.

“The following details must be submitted online on https://vmc.nprocure.com:”

1. Scan Copy of All the volumes of Tender Document duly signed and stamped by Bidder.

2. Scan Copy of Tender Document fees and EMD.

3. Scan Copy of all the Annexure mentioned in bid along with all necessary supporting documents.

4. Scanned Copy of Necessary Documents, Work Order, and Work Completion Certificates etc. (as

mentioned in This Technical Bid).

5. Scanned Copy of Addenda and Corrigendum duly signed and stamped by bidder (if any).

“Following Documents shall be submitted in HARD COPY to Vadodara Municipal Corporation by all

1. Earnest Money Deposit as mentioned in the Tender. (i.e. DD)

2. Tender fees as mentioned in the tender

3. Affidavit on Non-Judicial Stamp Paper of Rs. 300/-

4. Addenda and Corrigendum (if any)

5. Copy of All the volumes of Tender Document duly signed and stamped by Bidder.

6. Copy of all the Annexure mentioned in bid along with all necessary supporting documents.

7. Undertaking of anti-collision certificate

8. Site Visit Certificate on bidder’s letterhead as per standard format along with geotagged

photograph as proof of site visit.

9. Undertaking of Non-Blacklisting Certificate on Bidder’s Letterhead.

Vadodara Municipal Corporation has right to verify the documents and may ask for additional

document as and when required for further clarification in Evaluation of Bid procedure.

Note: Price Bid of bidders who have submitted all the documents mentioned in the RFP

documents shall only be opened.

EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

Signature of the Contractor

Submission of Tender

Tender duly filled in by tenderer as per General Instructions to the Tenderers of General Conditions

of Contract should invariably be submitted along with earnest money and tender fee as stipulated in

the Notice Inviting Tender. Tender without earnest money deposit and tender fee will be rejected.

VADODARA MUNICIPAL CORPORATION reserves the right to reject any or all tenders.

The tender should be submitted in three parts, duly super scribed as follows.

Cover 1: Tender Fees and EMD

Cover 2: Documents as mentioned in this RFP document clause no

Cover 3: Outer cover containing cover1 and cover

It is to be noted that the price bid part (Volume III) shall only be submitted online. Physical copy of

the Volume- III shall not be accepted.

Addenda / Corrigenda to these tender documents, if issued must be signed and submitted along

with the tender documents.

ANNEXURE – I: UNDERTAKING

Photographs of Partners, Managing Director

Partnership firm, all partners are required to sign

1. I/We agree that the decision of the Vadodara Municipal Corporation in pre-qualification /

selection of applicants / contractor, phasing of work and in any other project related matter,

will be final and binding the me/us.

2. All the information and date furnished herewith and correct to my/our best of knowledge.

3. I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the pre-

qualification document at any state.

Signature with seal of the company

Name, Designation and Full Address of the signatory with date.

ANNEXURE – II: DECLARATION OF THE CONTRACTOR

Name of Work : PROCESSING of WASTE at existing landfill located at R.S. No 346 Makarpura using

scientific method for Vadodara Municipal Corporation as per appropriate rules of NGT, CPCB and

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the local

conditions regarding all materials and labour on which I / We have based my / our rates for this

The specifications and leads on this work have been carefully studied and understood before

submitting this tender.

I / We undertake to use only the best materials approved by the Engineer or his duly authorized

representative during execution of the work and to abide by the decision.

I / We undertake to execute the work by providing best workmanship quality / line level / plumb etc.

during execution of the work and to abide by the decision.

I / We have understood the schedule of payments and other terms of payments which is accepted

We further testify all information provided in the Tender including the Annexures mentioned

Volume – I for the above subjected work are factually correct and any misrepresentation or

concealment if discovered, we understand the same shall result in disqualification as Bidder and the

decision of the Municipal Commissioner, Vadodara Municipal Corporation shall be final and binding

to the Bidder. DRAFT

Signature with seal of the company

ANNEXURE – III: AFFIDAVIT ON RS. 300 STAMP PAPER

I, the undersigned, do hereby certify that all the statements made in the required attachments are

true and correct.

The undersigned also hereby certifies that neither our firm M/s. ___________ nor any of its

constituent partners / directors have abandoned any work in India nor any contract awarded to us

for such works have been rescinded, during last seven years prior to the date of this application.

The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation to furnish

pertinent information deemed necessary and requested by the Department to verify this statement

or regarding my (our) competence and general reputation.

The undersigned understands and agrees that further qualifying information as may at the request,

of the Vadodara Municipal Corporation shall be furnished by us.

The undersigned understands and agrees that further qualifying information may be requested and

agree to furnish any such information at the request of the project implementing unit. It is also

understanding and agrees that the VADODARA MUNICIPAL CORPORATION and its and its authorized

representatives are hereby authorized to conduct any inquiries or investigations to verify the

statements, documents, and information submitted in connection with this application and to seek

clarification from our bankers and clients regarding any financial and technical aspects. This Affidavit

will also serve as authorization to any individual or Authorized representative of any institution

referred to in the supporting information, to provide such information deemed necessary and

requested by you to verify statements and information provided in the Tender or with regard to the

resources, experience and competence of the Applicant.

All the details, statement attached by me / us are true and correct even though if any of detail /

statement attached by me / us found incorrect or misleading or creating false representation I / We

hereby agree that my / our company shall not be considered for evaluation / liable for termination

of contract by Vadodara Municipal Corporation for above work. I also understand that in case of

wrongful / false information, corporation is entitled to take any civil and criminal punitive action

against me / us

Signed by an Authorized Officer of the Firm

Title of Officer

*Affidavit shall be given on Non- judicial stamp paper of value worth Rs.300/- duly signed by

authorized notary

ANNEXURE – IV: IMPORTANT INSTRUCTION TO TENDERER

| Affix latest |

| passport size |

Specimen Signature of the Bidder

| Affix Latest Passport Size Photograph of All Partners in Case of |

| Partnership Agency |

Specimen signature of all partners in case of partnership agency.

1._____________________________ Submission of Registered

2._____________________________ Agreement is compulsory

3._____________________________ in case of partnership agency.

3. Submission of sale tax certificate, with proof of residence is compulsory for tenderer.

4. In case of Government royalty applicable to tenderer, it is compulsory to submit a receipt of

royalty payment with tender.

5. The Photograph and specimen signature of bidder will be cross checked, whenever bidder

receives payment in account section of VMC.

6. The specimen signature of bidder will be cross checked by Account Department of VMC, in case

of representative of Bidder along with letter of authority of a person who signed an agreement,

receives payment.

7. In case of octroi applicable to the goods of supplier/tenderer, the tenderer/suppler has to

submit attested copies of Xerox of all octroi receipts.

8. All partners of tenderer should put their specimen signature at the relevant places in the tender.

A Passport size photograph of all partners who have signed the tender shall be affixed in the

The successful tenderer shall be required to execute necessary agreement where in the same

partners shall put on their signatures.

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

ANNEXURE – V: SITE VISIT CERTIFICATE

I/we, ________ authorized representative of M/s. have

visited the site for the work of "Processing of Waste Located at R.S. No. 346, Makarpura Using

Scientific Methods in Conformity with SWM Rules, 2016 – For the Year 2026 (Project under Swachh

Bharat Mission)"

Wehaveinspectedandevaluatedtheexistingsitewithreferencetoitslocation, topography, site

conditions, sub soil water table, cutting filling / leveling of existing waste, availability of

existing services, shifting of services if required, fire and smoke condition of site, if any,

amenities surrounding the site, existing accessibility of site and other physical amenities /

infrastructure etc. Any modifications to the proposed site / ground level of the land, if

required, shall be carried out by us and the subsequent cost shall be borne by us.

We have also visited the existing PROCESSING unit and also inspected existing road structure,

accessibility, etc. at the Site. We have submitted this offer after satisfying ourselves about the local

conditions, local costs, Maintenance Cost etc.

We are herewith enclosing the geotagged photograph as a part of evidence and

mandatory document showing that the site is visited by us / our firm and we are familiar

with the existing site situation.

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

VADODARA MUNICIPAL CORPORATION

SOLID WASTE MANAGEMENT

"Processing of Waste Located at R.S. No. 346, Makarpura Using Scientific

Methods in Conformity with SWM Rules, 2016 – For the Year 2026 (Project

under Swachh Bharat Mission)"

TENDER NOTICE NO:1348 Date 27/03/2026

(By Speed Post / RPAD through Postal Authority Only.)

To be submitted to:

SOLID WASTE MANAGEMENT DEPARTMENT

VADODARA MUNICIPAL CORPORATION,

KHANDARAO MARKET BUILDING,

VADODARA MUNICIPAL CORPORATION

2. CONTRACT/TENDER FORM

Name of the Work: "Processing of Waste Located at R.S. No. 346, Makarpura Using Scientific

Methods in Conformity with SWM Rules, 2016 – For the Year 2026 (Project under Swachh Bharat

1. To be Submitted by Tenderer during the prescribed hour at the office of the EXECUTIVE

ENGINEER, SOLID WASTE MANAGEMENT DEPARTMENT, VADODARA MUNICIPAL

CORPORATION, KHANDERAO MARKET, VADODARA -395 001 (Gujarat).

2. Earnest money: Rs. 1,70,20,000/- should be paid by pay order or demand draft of any

Nationalized Bank/Scheduled Bank, payable at Vadodara in favor of The Municipal

Commissioner, VADODARA MUNICIPAL CORPORATION only.

3. Tenders will be opened (Technical bid covers) in the presence of the tenderers who choose

to remain present in the office of tender opening officer.

4. The last date of online submission of the tender is 20/04/2026 Up to 16:00 hours.

5. Validity period of tender offer 120 days from the stipulated date of receiving of the tender

but no modification shall be allowed after handing over to posted authorities.

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

VADODARA MUNICIPAL CORPORATION

3. GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF BIDDERS.

1. All work proposed to be executed under this contract shall be notified in a form of invitation

to tender Posted on a board hung up in the Municipal Corporation Office and signed by the

Officer authorized by the Municipal Commissioner.

This form will state the work to be carried out, as well as the date for submitting and

opening of the tender, earnest money to be deposited with the tender, and the amount of

security deposit To be deposited by the successful tenderer and the percentage, if any to be

deducted from bills. Copies of the specifications, designs, drawings and estimated rates,

schedule rates and any other documents required in connection with the work which will be

signed by the EXECUTIVE ENGINEER (Solid Waste Management), for the purpose of

identification shall also be opened for inspection by Bidder sat the Office of the Solid Waste

Management Department during office hours.

2. In the event of the tender being submitted by a firm, it must be signed by each partner

thereof, and in the event of the absence of any partner, it shall be signed on his behalf by a

person holding a power-of-attorney authorizing him to do so.

3. Receipt for payments made on account of any work when executed by a firm, should also be

signed by all the partners, except where the bidders are described in their tender as a firm in

which case the receipts shall be signed in the name of the firm by one of the partners, or by

some other person having authority to give effectual receipt for the firm.

4. Any person who submits a tender shall fill up the usual printed form including the column

total according to estimated quantities, stating at what rate he is willing to undertake the

work. Tenders which propose any alteration in work specified in the said form of invitation

to tender, or in the time allowed for carrying out the work, or which contain any other

conditions of any sort, will be liable to rejection. Tenders shall have the name and the

number of the works to which they refer written outside the envelope.

5. The Municipal Commissioner or his duly authorized assistant will open tenders in the

presence of any intending bidders who may be present at the time and will enter the

amounts of the several tenders in a comparative statement in suitable form. In the event of

a tender being accepted, the bidders shall there upon, for the purpose of identification, sign

copies of the specifications and other documents mentioned in Rule 1. In the event of a

tender being rejected the deposit will be refundable on application.

6. The Municipal Corporation shall have the right of rejecting all or any of the tenders without

assigning any reasons thereof.

7. No receipt for any payment alleged to have been made by a Bidder regard to any matter

relating to this tender or the contract shall be valid and binding to the Municipal Corporation

unless it is signed by the EXECUTIVE ENGINEER (Solid Waste Management).

8. The memorandum of work to be tendered for and the schedule of materials to be supplied by

the Municipal Corporation and their rates shall be filled in and completed by the office of

the Solid Waste Management Department before the tender form issued. If a form issued to

an intending tenderer has not been so filled in and completed, he shall request the said

office to have this done before he completes and delivers his tender.

9. All work shall be measured net by standard measure and according to the rules and custom of

the Solid Waste Management Department of Vadodara Municipal Corporation without

reference to any local custom.

10. Under no circumstances shall any Bidder be entitled to claim enhanced rates for any items in

11. Every Bidder shall, if so desired by the Municipal Commissioner, produce along with his

tender a banker’s certificate of his financial stability. If he fails to produce such a certificate

his tender will not be considered.

12. All corrections and additions or pasted slips should be initialed.

13. The measurements of work will be taken according to the usual method in use in the Solid

Waste Management Department and no proposals to adopt alternative methods will be

The Municipal Commissioner’s decision as to what is the "usual method in use in the Solid Waste

Management Department will be final".

Signature of the Bidder DRAFT EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

4. CONTRACT AGREEMENT

"Processing of Waste Located at R.S. No. 346, Makarpura Using Scientific Methods in

Conformity with SWM Rules, 2016 – For the Year 2026 (Project under Swachh Bharat Mission)"

Articles of agreement made this __________ day of the month of __________2026. Between the

Municipal Commissioner of Vadodara Municipal Corporation (which expression shall include his

successors and assignees of one part) and____________________________ hereinafter called

the Bidder (which expression shall include their administrator and assignees of the other part).

Whereas the Bidders above named tendered for the works above mentioned and the same

having been accepted by the General Body of the Vadodara Municipal Corporation vide

Resolution No. __________ dated __________; it is hereby agreed that the Bidder should carry

out the works according to the terms and conditions of the contract detailed in the item /

percentage Rate Tender Books, - conditions and specifications, which have been signed by the

In witness whereof the said Bidders and the Municipal Commissioner on behalf of the Vadodara

Municipal Corporation have hereinto set their respective hands this __________ day of the

month of __________ of the year

Signed, sealed and delivered by the said bidder in the presence of

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

Sealed with the common seal of the VADODARA MUNICIPAL CORPORATION in the presence of ---

STANDING COMMITTEE,

VADODARA MUNICIPAL CORPORATION

5. IMPORTANT POINTS TO BE BROUGHT TO TENDERER'S NOTICE

THE TENDER MAY BE REJECTED OUTRIGHT IF THE TENDERER

A] Stipulates the validity period less than what is stated in the form or tender.

B] Stipulates his own conditions.

C] Rates shall be exclusive of GST and including of the other applicable taxes.

D] Does not disclose the full names and addresses of all his partners in the case of partnership

E] Does not pay the Earnest Money Deposit as specified by Pay Order or demand draft with the

F] Does not submit the tender before the stipulated time on the specified date and time as

specified in tender

G] Does not submit online the price bid, color scan copy of tender fee, EMD, all annexure&

necessary documents mentioned in tender etc.as per tender condition.

H] Does not submit in hard copy the DD of tender fee & EMD, original affidavit, undertaking of

not blacklisted on non-judicial stamp paper etc. as per tender condition.

I] does not attach mandatory certificates along with the tender - as specified in Volume – I, Pre-

Qualification Bid.

6. CONDITIONS OF CONTRACT

The person/persons whose tender may be accepted [here in after called the Bidder, which

expression shall unless excluded by or repugnant to the context include his heirs, executors,

administrators and assignees] shall [within 10 days of the receipt by him of the notification of the

acceptance of his tender]deposit with Municipal Commissioner cash or Government securities

endorsed to the Municipal Commissioner sum sufficient which will make up the full security

deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified above is

not paid the tender contract already accepted shall be considered as cancelled. The security

deposit lodged by Bidder shall be refunded after the expiry of the Defects Liability period as

shown in the attached Memorandum after deducting dues, if any, which become liable to be

recovered from the Bidder under the terms and conditions of this Agreement.

The successful tender shall have to pay security deposit at amounting Rs. Rs. 2,55,30,000/-in the

form of Demand Draft issued in favor of "The Municipal Commissioner, Municipal Corporation,

VADODARA MUNICIPAL CORPORATION, Vadodara" by Nationalized bank/Scheduled Bank located

at Vadodara only.

Security deposit amount will be refunded only after the expiry of defect liability period and after

rectifying the defects found, if any, within defect liability period as intimated by VMC.

Clause 2.VMC will hand over the site on ‘as is where is’ basis. The contract period will commence

from the date of handover of site by VMC to the bidder. Bidder has to clear the site as per the

plant and machinery arrangement on the site with prior approval of site layout from VMC. The

work shall throughout the stipulated period of the contract be proceeded with, all due diligence

[time being deemed to be the essence of the contract on the part of the Bidder] and the Bidder

shall pay as compensation a percentage amount [shown in the attached Memorandum] of the

tendered cost of the whole work as shown by the tender for every day that the work remains un

commenced or unfinished after the proper days. And further to ensure good progress during

the execution of the work the Bidder shall be bound, in all cases in which the time allowed for

any work exceeds one month, to complete parts of the work during the period shown in the

attached Memorandum.

In the event of the Bidder failing to comply with these conditions he shall be liable to pay as

compensation, the amount mentioned above for every day that the due quantity of work

remained incomplete, provided always that the total amount of compensation to be paid under

remained incomplete, provided always that the total amount of compensation to be paid under

the provision of this clause shall not exceed 10percent of the tendered cost of the work as shown

Clause 3:In any case in which under any clause of or clauses this contract the Bidder shall have

tendered himself liable to pay compensation amounting to the whole of this security

deposit[whether paid in one sum or deducted by installments] or in the case of abandonment of

the work owing to serious illness or death of the bidder or any other cause, the Municipal

Commissioner on behalf of the Municipal Corporation shall have power to adopt any of the

following courses, as he may deem best suited to the interest of the Municipal Corporation

a] To rescind the contract [of which rescission notice in writing to the Bidder under the hand off

the Municipal Commissioner shall be conclusive evidence] and in that case that security

deposit of the Bidder shall stand forfeited and be absolutely at the disposal of the Municipal

b] To employ labour paid by the Solid Waste Management Department and to supply material to

carry out the works, or any part of the work debiting the Bidder with correctness of which

cost and price the certificate of the EXECUTIVE ENGINEER (Solid Waste Management)shall be

final and conclusive against the Bidder and crediting him with the value of the work done, in

all respects in the same manner and at the same rates as if it had been carried out by the

Bidder under the terms of his contract, and in that case the certificate of the EXECUTIVE

ENGINEER (Solid Waste Management) as to the value of the work done shall be final and

conclusive against the Bidder.

c] To order that the work of the Bidder be in measured up and to take such part thereof as shall

be executed out of his hands, and to give it to another Bidder to complete, in which case any

expenses which may be incurred in excess of the sum which would have been paid to the

original Bidder, if the whole work had been executed by him [as to the amount of which

excess expenses the certificate in writing of the EXECUTIVE ENGINEER (Solid Waste

Management) shall be final and conclusive] be borne and paid by the original Bidder and shall

be deducted from any money due to him by the Municipal Corporation under the contract or

otherwise from his security deposit or the proceeds of sale thereof, or a sufficient part

In the event of any of the above courses be adopted by the Municipal Commissioner the Bidder

shall have no claim to compensation for any loss sustained by him by reason of his having

purchases or procured any materials or entered into any engagements, or made any advances on

account of or with a view to the execution of the work or the performance of the contract. And in

case the contract shall be rescinded under provision aforesaid, the Bidder shall not be entitled to

recover, or be paid any sum for any work thereto actually performed by him under this contract

unless and until the EXECUTIVE ENGINEER (Solid Waste Management) shall have certified in

writing the performance of such work and the amount payable to him in respect thereof, and he

shall only be entitled to be paid the amount so certified.

Clause 4:If the progress of any particular portion of the work is unsatisfactory the Municipal

Commissioner shall notwithstanding that the general progress of the work is satisfactory in

accordance with Clause 2, be entitled to take action under Clause 3 [b] after giving the Bidder

days’ notice in writing and the Bidder will have no claim for compensation for any loss sustained

by him owing to such action.

Clause 5. In any case in which any of the powers conferred upon the Municipal Commissioner by

clause 3 and 4 hereof shall have become exercisable and the same shall not have been exercised

the non-exercise thereof shall not constitute a waiver of any of the conditions hereof such

powers shall not withstanding be exercisable in any future case default by the Bidder for which

by any clause or clauses hereof he is declared liable to pay compensation amounting to the

whole of his security deposit and the liability of the Bidder for past and future compensation shall

remain unaffected.

In the event of the Municipal Commissioner taking action under the sub-clause (a) or (c) of clause

3, he may, be he so desires to take possession of all or any tools; plant materials and stores in or

upon the works, or the site thereof or belonging to the Bidder, or procured by him and

intended to be used for the execution of the work of any part thereof, paying or allowing for the

same in account at the contract rates, or in the case of contract rates not being applicable at

current market rates, to be certified by theEXECUTIVE ENGINEER(Solid Waste

Management)whose certificate there of shall be final. In the alternative the Municipal

Commissioner may, by notice in writing to the Bidder or his clerk of the works, foremen or other

authorized agent require him to remove such tools, plant, materials, or stores from the premises

within a time to be specified in such notice; and in the event of the Bidder failing to comply

with any such requisition, the Municipal Commissioner may remove them at the Bidder's

expense or sell them by auction or private sale at the risk and account of the Bidder in all

respects and certificate of the EXECUTIVE ENGINEER(Solid Waste Management ) as to the

expense of any such removal, and the amount of the proceeds and expense of any sale shall be

final and conclusive against the Bidder.

The machines throughout the contract period will be the property of the bidder.

Clause 6. If the Bidder shall desire an extension of the time for completion of the work on the

ground of his having been unavoidably hindered in its execution or on any other ground, he shall

apply in writing to the Municipal Commissioner within 30 days from the date on which he was

hindered as aforesaid or on which the cause for asking for extension occurred and the Municipal

Commissioner may, if in his opinion, there are reasonable grounds for granting an extension,

grant such extension as he thinks necessary or proper. The decision of the Municipal

Commissioner in this matter shall be final.

Clause 7. On the completion of the work the Bidder shall be furnished with a certificate by the

EXECUTIVE ENGINEER(Solid Waste Management) [hereinafter called the Engineer-in-charge]of

such completion, but no such certificate shall be given nor shall the work be considered to

complete until the Bidder shall have removed from the premises on which the work shall have

been executed all scaffolding, surplus materials and rubbish, and shall have cleaned of the dirt

from all woodwork, doors, windows, walls, floors or other parts of any building, in or upon which

the work has been executed, or of which he may have had possession for the purpose of

executing the work, nor until the work shall have been measured by the Engineer-in-charge or

where the measurement have been taken by his subordinates until they have received the

approval of the Engineer-in-charge, the said measurement being binding and conclusive against

the Bidder. DRAFT

If the Bidder shall fail to comply with the requirements of this clause as to the removal of

scaffolding, surplus materials and rubbish. And cleaning off dirt on or before the date fixed for

the completion of the work, the Engineer-in-charge may, at the expense of the Bidder remove

such scaffolding surplus materials and rubbish, and dispose of the same as he thinks fit and clean

off such dirt as aforesaid; and the Bidder shall forthwith pay the amount of all expenses so

incurred, but shall have no claim in respect of any such scaffolding or surplus materials as

aforesaid except for any sum actually realized by the sale thereof.

Clause 8. No payment shall be made for any work, estimated to cost less than Rupees one

thousand, till after the whole of the said work shall have been completed and a certificate of

completion given. But in the case of works estimated to cost more than rupees one

thousand, the Bidder shall, on submitting a monthly bill therefore be entitled to receive payment

proportionate to the percentage shown in the attached Memorandum of the part of the work

than approved and passed by the Engineer-in-charge, whose certificate of such approval and

passing of the sum so payable shall be final and conclusive against the Bidder.

All such intermediate payments shall be regarded as payments by way or advance against the

final payments only and not as payments for work actually done and completed and shall not

preclude the Engineer-in-charge from requiring bad, unsound imperfect of unskillful work to be

removed and taken away and reconstructed, or re- erected, nor shall any such payments be

considered as an admission of the due performance of the contract or any part thereof in such

respect of the accruing of and claim; nor shall it conclude, determine or affect in any way the

Powers of the Engineer-in-charge as to the final settlement and adjustment of the accounts or

otherwise, or in any other way vary or affect the contract. The final bill shall be submitted by the

Bidder within one month of the date fixed for the completion of the work; otherwise the

Engineer-in- charge’s certificate to the measurement and of the total amount payable for the

Engineer-in- charge’s certificate to the measurement and of the total amount payable for the

work shall be final and binding on all parties.

Clause 9. The rates for several items of the work agreed to within shall be valid only when the

item concerned is accepted as having been completed fully in accordance with the sanctioned

specifications. In cases where the items of works are not accepted and so completed the

Engineer-in-charge may make payment on account of such items at such reduced rates as he may

consider reasonable in the preparation of final or on account bills.

Clause 10.A bill may be submitted by the Bidder once in each month nor before the date fixed by

the Engineer-in-charge for all works executed in the previous months, and the Engineer-in-charge

shall take or cause to be taken the requisite measurement for the purpose of having the same

verified, and the claim, so far as it is admissible shall be adjusted if possible within fifteen days

from the presentation of the bill. If the Bidder does not submit the bill within the time fixed as

aforesaid, the Engineer-in-charge may depute a subordinate to measure up the said work in the

presence of the Bidder or his duly authorized agent whose counter signature to the

measurement list shall be sufficient warrant, and the Engineer-in-charge may prepare a bill from

such list which shall be binding on the Bidder in all respects.

Clause 11. The Bidder shall submit all bills on the printed forms to be hand on application at the

office of the Engineer-in-charge. The charges to be made in the bills shall always be entered at

the rates specified in the tenderloin the case of any extra work ordered in pursuance of these

conditions, and not mentioned or provided for in the tender at the rates hereinafter provided for

Clause 12. If the specification or estimate of the work provides for the use of any special

description of materials to be supplied from the VMC Store or if it is required that the Bidder

shall use certain stores to be provided by the Engineer-in-charge (such materials and stores and

the prices to be charged thereof as hereinafter mentioned being so fare as practicable for the

convenience of the Bidder but not so as in any way to control the meaning or effect of the

contract specified in the schedule or memorandum hereto annexed) the Bidder shall be supplied

with such materials and stores as may be required from time to time to be used by him for the

purpose of the Contract only and the value of the full quantity of materials and stores so supplied

shall be set off deducted from any sums then due, or thereafter to become due to the Bidder

under the contract, or otherwise from the security deposit or the proceeds of sale thereof shall

be held in Government securities; the same or a sufficient portion thereof shall in that case be

sold for the purpose. All material supplied to the Bidder shall remain the absolute property of the

Municipal Corporation and shall on no account be removed from the site of the work and shall at

all times be opened to inspection by the Engineer-in-charge. Any such materials unused and in

perfectly good condition at the time of completion or determination of the contract shall be

returned to the Drainage Department store, if the Engineer-in-charge so requires by a notice in

writing given under his hand, but the Bidder shall not be entitled to return any such materials

except with such consent and he shall have no claim for compensation on account of any such

materials supplied to him as aforesaid but remaining unused by him or for any wastage in or

damage thereto.

Clause 13. The Bidder shall execute the whole and every part of the work in the most substantial

and workmanlike manner, and both as regards materials and in every other respect instruct

accordance with the specifications. The Bidder shall also conform exactly, fully and faithfully to

designs, drawings and instructions in writing relating to the work signed by the Engineer-in-

charge and lodged in his office and to which the Bidder shall be entitled to have access for the

purpose of inspection at such office, or on the site of the work during office hours, and the

Bidder shall, if he so requires, be entitled at his own expenses to make or cause to be made

copies of the specifications and of all such designs, drawings and instructions on aforesaid.

Clause 14. The Engineer-in-charge shall have power to make any alterations in, or additions to

the original specifications, drawings, designs and instructions that may appear to him to be

necessary or advisable during the progress of the work, and the Bidder shall be bound to carry

out the work in accordance with any instructions in this connection which may be given to him in

writing signed by the Engineer-in-charge and such alteration shall not invalidate the contract, and

any additional work which the Bidder may be directed to do in the manner above specified as

part of the work shall be carried out by the Bidder on the same conditions in all respect on which

he agreed to do the main work and at the same rates as are specified in the tender for the main

work. And if the additional and altered work includes any class of work for which on rates is

specified in this contract, then such class of work shall be carried out at the rates entered in the

schedule of rates of the Vadodara Municipal Corporation or at the rates mutually agreed upon

between the Engineer-in-charge and the Bidder whichever are lower if the additional or altered

work for which no rate is entered in the schedule of rates of the Municipal Corporation is

ordered to be carried out before the rates are agreed upon then the Bidder shall, within seven

days of the date of the receipt by him of the order to carry out the work, inform the Engineer-in-

charge of the rate which it is his intention to charge for such class of work and if the Engineer-in-

charge does not agree to this rate he shall be notice in writing be at liberty to cancel his order to

carry out such class of work, and arrange to carry it out in such manner as he may consider

advisable provided always that if the Bidder shall commence the work or incur any expenditure in

regards thereto before the rates shall have been determined as lastly herein before mentioned,

then in such a case he shall only be entitled to be paid in respect of the work carried out or

expenditure incurred by him prior to the date of the determination of the rate as aforesaid

according to such rate or rates as shall be fixed by the Engineer-in-charge. In the event of a

dispute, the decision of the Municipal Commissioner will be final.

Where, however, the work shall have to be executed according to the designs, drawings and

specifications recommended by the Bidder and accepted by the competent authority the

alteration above referred to shall within the scope of such designs drawings and specification

appended to the tender.

The time limit for the completion of work shall be extended in the proportion that the increase in

its cost occasioned by alterations or additions the cost of the original contract work, and the

certificate of the Engineer-in-charge as to such proportion shall be conclusive.

Clause 15A. Deleted

Clause 15B. The Bidder shall not be entitled to claim any compensation from the Municipal

Corporation for the loss suffered by him on account of delay by the Municipal Corporation in the

supply of materials entered in schedule A where such delay is caused by ---

i] Difficulties relating to the supply of railway wagons and availability of Government controlled

ii] Force Majeure.

iii] Act of God.

iv] Act of the Nation's enemies or any other reasonable cause beyond the control of the

Municipal Corporation.

In the cause of such delay in the supply of materials the Municipal Corporation shall grant such

extension of time for the completion of the work as shall appear to the Municipal Commissioner

to be reasonable in accordance with the circumstances of the case. The decision of the Municipal

Commissioner as to the extension of item shall be accepted as final by the Bidder.

Clause 16. The Bidder is to set out and levy the work and will be responsible for the accuracy of

the same. He is to provide and maintain measuring and surveying instruments including steel

tapes, theodolite, and dumpy level at all times for proper carrying of the work and for the use of

the EXECUTIVE ENGINEER(Solid Waste Management) and his representatives including skilled

Clause 17. The Bidder is to cover up and protect the works from the weather and is to suspend all

wet operations during such weather which, in the EXECUTIVE ENGINEER(Solid Waste

Management) opinion, will be detrimental to the work.

Clause 18. Samples of each class of material and workmanship shall be submitted by the Bidder

for the approval of the EXECUTIVE ENGINEER (Solid Waste Management) and after such approval

these samples shall be deposited at any place the EXECUTIVE ENGINEER(Solid Waste

Management) may appoint and the Bidder shall be required to perform all the works of this

contract in accordance with the samples.

Clause 19. On completion, all work must be cleaned down; rubbish shall be removed, and the

works and land cleaned of rubbish; surplus materials and other accumulations, and everything

left in a clean and ordinary condition.

Clause 20. The Bidder shall provide, erect and maintain proper sheds and temporary buildings for

the storage and protection of materials and goods and for the execution of work which may be

fabricated or brought on the site.

Clause 21. The Bidder is to set out and level the works and will be responsible for the accuracy of

the same. He shall also be responsible for the correctness of the positions, levels, dimensions and

alignment of all parts of the structure as shown in the drawings supplied to him. If at any time

any error shall appear during the progress of any part of the work, the Bidder shall at his own

expense rectify such error if called upon to the satisfaction of the EXECUTIVE ENGINEER(Solid

Waste Management).

Clause 22. The Bidder shall permit the execution of the work not provided for in the tender by

artists ;tradesman, or others engaged by the Municipal Corporation. The Bidder shall allow all

reasonable facilities and the use of his scaffolding and water for the execution of such work but is

not required to provide any special scaffolding for the execution of such work except by special

arrangement with the Municipal Corporation.

Clause 23.Under no circumstances whatsoever shall the Bidder be entitled to any compensation

from the Vadodara Municipal Corporation on any account unless the Bidder shall have submitted

a claim in writing to the Engineer-in-charge within one month of cause of such claim occurring.

Clause 24. If at any time before the security deposit is refunded to the Bidder, it shall appear to

the Engineer-in-charge or his subordinate in charge of the work that any work has been

executed with unsound imperfect, or unskillful workmanship or with materials of inferior quality;

or that any materials or articles provided by him for the execution of the work are unsound, or of

a quality inferior to that contracted for, or otherwise not in accordance with the contract, it shall

be lawful for the Engineer-in-charge to intimate this fact in writing to the Bidder and then

notwithstanding the fact that the work, materials or articles complained of may have been

inadvertently passed, certified and paid for, the Bidder shall be bound forthwith to rectify, or

remove and reconstruct the work so specified in whole or in part as the case may require, or if so

required, shall remove the materials or articles so specified and provide other proper and

suitable materials or articles at his own charge and cost; and in the event of his failing to do so

within a period to be specified by the Engineer-in-charge in the written intimation aforesaid, the

Bidder shall be liable to pay compensation at the rate of one percent on the amount of the

estimate for every day not exceeding ten days, during which the failure so continues and in the

event of any such failure as aforesaid the Engineer-in-charge may rectify or remove and re-

execute the work or remove and replace the materials or articles complained or as the case may

be at the risk and expense in all respects of the bidder, should the Engineer-in-charge consider

that any such inferior work or materials as described above may be accepted or made use of it;

shall be within his discretion to accept the same at such reduced rates along with the appropriate

penalty as the Municipal Commissioner may deem fit. The period to be counted from that date of

final completion and handing over of the work to the Municipal Corporation during which the

Bidder is so liable for any defects in the work shall be the Defects Liability Period shown in the

attached Memorandum.

Clause 25. All works under in cause of execution or executed in pursuance of the contract shall at

all-time be open to the inspection and supervision of the Engineer-in-charge and his

subordinates, and the Bidder shall at all times during the usual working hours, and at all other

times at which reasonable notice of the intention of the Engineer-in-charge or his subordinate to

visit the work shall have been given to the Bidder, either himself be present to receive orders and

instructions, or have a responsible agent duly accredited in writing present for that purpose,

Orders given to the Bidder's duly authorized agent shall be considered to have the same force

and effect as if they had been given to the Bidder himself.

Clause 26. The Bidder shall give not less than five days’ notice in writing to the Engineer-in-

charge or his subordinate in charge of the work before covering up or otherwise placing beyond

the reach of measurement any work in order that the same may be measured; and correct

dimensions thereof taken before the same is so covered up or placed beyond the reach of

measurement any work without the consent in writing of the Engineer-in-charge or his

subordinate in charge of the work, and if any work shall be covered up or placed beyond the

reach of measurement without such notice having been given or consent obtained, the same

shall be uncovered at the bidder's expense, and in default thereof no payment or allowance shall

be made for such work or for the materials with which the same was executed.

Clause 27. If the Bidder or his workmen; or servants shall break, deface injure or destroy any part

of a building in which they may be working, or any building, road, fence enclosure or grass land

or cultivated ground continuous to the premises on which the work of any part thereof is being

executed, or if any damage shall be done to the work for any cause whatever while it is in

progress of if any imperfection becomes apparent in it within the Defect liability period

mentioned above by the Engineer-in-charge the Bidder shall make good the same at his own

expense, or in default the Engineer-in-charge may cause the same to be made good by other

workmen and deduct the expenses [of which certificate of the Engineer-in-charge shall be final]

from any sum that may be due or thereafter become due to the Bidder, or from his security

deposit or the proceeds of sale thereof or of a sufficient portion thereof.

Clause 28. The Bidder shall supply at his own cost all materials [except such special materials, if

any, as may be supplied from the VMC Stores in accordance with the contract]. Plant tools,

appliance implements, ladders, cordage, tackle, scaffolding and any temporary works which may

be required for the proper execution of the work, in the original; altered or substituted from, and

whether included in these specification or, other documents forming part of the contract or

referred to in these conditions he is entitled to be satisfied, or which he is entitled to require

together with carriage there for, to and from the work, the Bidder shall also supply without

charge the requisite number of persons with the means and materials necessary for the purpose

of setting out works and counting, weighing, and assisting in the measurement of examination at

any time and from time to time of the work or materials, failing this the same may be provided

by the Engineer-in-charge at the expense of the Bidder and the expense may be deducted from

any money due to the Bidder under the contract, or from his security deposit or the proceeds of

sale thereof or of a sufficient portion thereof. The Bidder shall provide all necessary fencing and

lights required to protect the public from accident; and shall also be bound to bear the expenses

of every suit, action or other legal proceedings, at law, that may be brought by any person for

injury sustained owing to negligence of the above precautions, and to pay damages and costs

which may be awarded in any such suit, action or proceedings, to any such person, or which may

with the consent of the Bidder be paid in compromising any claim by any such person.

Clause 29. The Bidder shall make his own arrangements for drinking water for the labour

employed by him.

Clause 30.Compensation for all damage done intentionally or unintentionally orby the Bidder’s

laborers whether in or beyond the limits of the Municipal Corporation property shall be

estimated by the Engineer-in-charge or such other office as he may appoint and estimates of the

Engineer-in-charge subject to the decision of the Municipal Commissioner on appeal be final and

the Bidder shall be bound to pay the amount of the assessed compensation on demand failing

which the same will be recovered from the Bidder as damage from the security deposit or

deducted by the Engineer-in-charge from any sum that may be due or become due from the

Municipal Corporation to the Bidder under this contract or otherwise.

The Bidder shall bear the expenses of defending any action or other legal proceedings that may

be brought by any person from injury sustained by him owing to negligence of precautions to

prevent the spread of fire and he shall also pay any damages and cost that may be awarded by

the court in consequence.

Clause 31. Deleted

Clause 32. Deleted

Clause 33. All sums payable by a Bidder by way of compensation under any of these conditions

shall be considered as reasonable compensation to be applied to the use of the Municipal

Corporation without reference to the actual loss or damage sustained and whether any damage

has or has not been sustained.

Clause 34. In the case of a tender by partners any change in the constitution of a firm shall be

forthwith notified by the Bidder to the Engineer-in-charge for his information.

Clause 35. All works to be executed under the contract shall be executed under the directions

and subject to the approval in all respects of the EXECUTIVE ENGINEER(Solid Waste

Management) who shall be entitled to direct at what point or points and in what manner they

are to be commenced, and from time to time carried on.

Clause 36.Except where otherwise specified in the contract the decision of the Municipal

Commissioner shall be final, conclusive and binding on all parties to the contract upon all

questions relating to the meaning of the specifications, drawings, designs and instructions

hereinbefore mentioned and as to the quality of workmanship, or materials used on the work, or

as to any other question, claim, right, matter, or thing whatsoever in any way arising aloof, or

relating to the contract, designs, drawings, specifications, estimates, instructions, orders or these

conditions, or otherwise concerning the works or the execution or failure to execute the same,

whether arising, during the progress of the work or after the completion or abandonment

Clause 37. When the estimate on which a tender is made includes lump sums in respect of parts

of the work the Bidder shall be entitled to payment in respect of the items of work involved or

the part of the work in question at the same rates as are payable under this contract or such

items or if the part of the work in question is not in the opinion of the Engineer-in-charge

capable of measurement the Engineer-in-charge may at his discretion pay the lump sum amount

entered in the estimate, and the certificate in writing of the Engineer-in-charge shall be final and

conclusive under the provisions of the clause.

Clause 38. In the case of any class of work for which there are no such specifications as are

mentioned in Rule 1 such work shall be carried out in accordance with the Municipal Corporation

or Gujarat Government P.W.D. specifications, and in the event of there being no Municipal

Corporation or Government P.W.D. specifications, then in such a case the work shall be carried

out in all respects in accordance with the instructions and requirements of the Engineer-in-

Clause 39. The expression “works" or "work' where used in these conditions shall, unless there

be something in the subject or context repugnant to such construction be construed to mean the

work or works the contracted to be executed under or in virtue of the contract, whether

temporary or permanent, and whether original, altered, substituted or additional.

Clause 40. All quarry fees and royalties shall be paid by the Bidder as per applicable prevailing

state and central government norms. All octroi taxes shall also be paid by the Bidder according to

the Municipal Corporation rules in force at the time and no refund shall be given.

Clause 41. The Bidder shall be responsible for and shall pay any compensation to his workmen

payable under the Workmen's Compensation Act 1923 [VIII of 1923] or any statutory

modification thereof for injuries caused to workmen. If such compensation is paid by government

as principal under sub-section 12(1) of the said Act on behalf of the bidder, it shall be recoverable

by government from the bidder under sub-section 12(2) of the said section. Such compensation

shall be recovered in the manner laid down in clause 1 above.

Clause 42. Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work executed being either more or less than those entered in the tender of

Clause 43. No compensation shall be allowed for any delay caused in the starting of the work on

account of any acquisition of land in the case of clearance work, for any delay in accordance to

Clause 44. No compensation shall be allowed for any delay in execution of the work on account

of water standing in borrow pits or compartments. The rates are inclusive for hard or cracked

soil, excavation in mud, sub-soil water or water standing in borrow pits, and no claim for an extra

rate shall be entertained, unless otherwise expressly specified.

Clause 45. The Bidder shall not enter upon or commence any portion of work except with the

written authority and instructions of the Engineer-in-charge or of his subordinate in charge of the

work failing such authority the Bidder shall have no claim to ask for measurements of or payment

i] No Bidder shall employ any person who is under the age of 15 years. If any bidder found

employing person or persons under the age of 15 years, during course of the construction at any

stage, legal actions shall be taken against him as stipulated in Child Labour (Prohibition &

Regulation) Act 1986 and also, a penalty of Rs.20,000/-(Rupees Twenty thousand) shall be

imposed which shall be deposited with District Collector in Child Labour Rehabilitation cum

ii] No Bidder shall employ donkeys or other animals with breeching of string or thin rope. The

breeching must be at least three inches wide and should be of tape [Nawar].

iii] No animals suffering from sores, lameness or emaciation or which is immature shall be

iv] The Engineer-in-charge or his agent is authorized to remove from work any person or animal

found working which does not satisfy these conditions and no responsibility shall be accepted by

the Municipal Corporation for any delay caused in the completion of the work by such removal.

v] The Bidder shall pay fair and reasonable wages to the workmen employed by him in the

contract undertaken by him in the event of any dispute arising between the Bidder and his

workmen on the grounds that the wages paid are not fair and reasonable, the dispute shall be

referred without delay to the EXECUTIVE ENGINEER(Solid Waste Management) who shall decide

The decision of the EXECUTIVE ENGINEER(Solid Waste Management ) shall be conclusive and

binding on the Bidder but such decisions shall not in any way affect the condition in the contract

regarding the payment to be made by the Municipal Corporation at the sanctioned tender rates.

Clause 47. Payment to the Bidders shall be made by Cheque drawn on any bank in Vadodara,

provided the amount exceeds Rs. 10. Amounts not exceeding Rs. 10 will be paid in cash.

Clause 48. Any Bidder who does not accept these conditions shall not be allowed to tender for

Clause-49. The work contract tax shall not be paid to the bidder.

Clause 50. Disputes if any, shall be discussed and mutually settled and in case of disagreement

the same shall be referred to Municipal Commissioner. After referring to Municipal

Commissioner if the said dispute is not solved, the same shall be referred to the court subject to

Vadodara Jurisdiction only.

This Agreement shall be construed and interpreted in accordance with and governed by the laws

of India, and the courts at VADODARA shall have exclusive jurisdiction over matters arising out of

or relating to this Agreement.

Clause 51. The following condition is being included in this tender and shall be considered as a

part of tender document.

(i) In case the total amount of work done is less than 5% of the contract value, prorate S.D. to

(i) In case the total amount of work done is less than 5% of the contract value, prorate S.D. to

that extent may be refunded to the bidder while releasing the payment of final bill. In short,

the S.D. to be retained by the Municipal Corporation after payment of final bill shall be equal

to 2% of the amount of final bill as per the prevailing norms or as per the norms decided

from time to time.

(ii) If there is increase in amount of work more than 5% of the Contract value. The Additional

S.D. shall be recovered from the running bill. When the total of any of work done by the

Bidder upto running bills under consideration is more than 5% of the contract value.

However, such S.D. shall be recovered in the round figure of Rs. 1000/- i.e. the amount of

work done when it exceeds 5% of the contract value it shall be refunded of to the nearest

multiple of Rs.25000/- such additional S.D. shall be recovered for the works amount to Rs.

Lacs or more at the rate of 4% of the additional amount.

(iii) In many cases, the bidders are stopping the work half-way due to number of reason and

when the department has to take sections in accordance to clause 3(a) or (b) or (c) of the

contract the remaining work has to be carried out by advertising the tender for the

remaining work and the whole administrative process right from inviting tenders to finalizing

the tender etc.

In such cases a fixed amount of Rs. 1000/- should be recovered from the original contract

towards the cost of advertisement and other administrative charges incurred by the department

in finalizing the contract for the remaining work.

In case a separate advertisement is issued for a single work actual cost of advertisement shall be

recovered such recovery shall be in addition to the recovery to be made under clause-3 or such

other relevant clauses.

Clause 52. The tender is sent to you with one set of conditions of contract, technical specification

and one set of Schedule-B with one set of drawings, please return the same duly filled in along

with all the set in a sealed cover to the following address with the name of work written on the

top of envelope at the following address, so as to reach not later than 16:00 Hour on or before

the last date of the submission of the tender will be XX/XX/2026.

The Tender submission shall be by Registered Post/Speed post only to:

SOLID WASTE MANAGEMENT DEPARTMENT

VADODARA MUNICIPAL CORPORATION,

Tambekar no vado old ward 13 office,

Clause 53. A sum of earnest money mentioned earlier should be paid in pay order or demand

draft only to the Municipal Commissioner. Earnest Money in the form of cheque shall not be

accepted. The amount will be forfeited in case after his tender is accepted, the bidder does not

complete the contract documents and pay the amount of Security Deposit amounting Rs. Rs.

2,55,30,000/- within the specified time as mentioned in clause 1 of condition of contract,

otherwise it will be refunded. The Insurance Company's bond will not be accepted against the

Security Deposit.

Clause 54.“The bidder will quote rate per Metric Ton, as per the format prescribed in price bid.”

Clause 55. No alteration in the form of quotation and in schedule of quantities and no additions

in the shape of special stipulation will be permitted. Quotations which do not fulfill all or any of

the above conditions or are incomplete in any respect are liable to be rejected.

Clause 56. The tenderer must obtain for himself on his own responsibility and at his own expense

all the information which may be necessary for the purpose of filling this tender and for entering

into a contract for the execution of the same from the office of the EXECUTIVE ENGINEER(Solid

Waste Management), VADODARA MUNICIPAL CORPORATION, Vadodara, during the office hours

between 11:00 A.M. to 6:00 P.M. on weekdays except Sunday & Holidays and must examine the

drawings and inspect site of the work and acquaint himself with all local conditions and matters

pertaining thereto before submitting the tender.

Clause 57. Each of the pages (having reference for signature of the bidder) of the tender

documents is required to be signed by the person or persons submitting the tender in token of

his/their having acquainted himself/themselves with General Conditions etc., as laid down. Any

tender with any of the documents not so signed which will be rejected.

Clause 58. The tender form must be filled in English and all entries must be made by handwritten

in ink, if any of the documents is missing or unsigned, the tender shall be considered invalid.

Clause 59. The rates quoted by the bidder shall include all eventualities such as heavy rain,

sudden floods, ground water level of the site of work, etc. which may cause damage to the

executed work or which may totally wash out the work. Until the completion certificate is issued

to the bidders, VMC shall not be responsible for such damage or wash out to the construction

Clause 60.Time is the essence of the contract. The work should be complete within 21 months.

(Excluding Monsoon) from the date mentioned in the work order issued to the bidder to

commence the work. The bidder will not execute any item of road work during rain or monsoon

period (normally during June to September). Also, for any other item of work to be executed

during monsoon season period consent from engineer in charge is must. The successful bidder

will have to give a schedule of the various items of work to be done so that the work is

completed within the stipulated time.

Clause 61. Deleted

Clause 62. In case of delay in execution of work the penalty at the rate of 0.2% of contract value

per day subject to the maximum of 10% of the contract value, shall be payable by the bidder to

the Municipal Corporation towards compensation.

Clause 63. No claim for any extra or compensation for damage will be entertained on account of

such variation, except where the quantity of the WASTE to be processed is increased by more

than 20% of the quantity mentioned in the tender document. No claim for any extra or

compensation for damages will be entertained on account of such variation where the quantity is

decreased to any percentage or where the item is totally deleted.

Clause 64. It should be noted that the bidder shall have to complete the work in stipulated time

of 21 months. (Excluding Monsoon) as per the terms of the contract the bidder shall submit

complete Gantt chart and get it approved within one month of the award of the work.

Clause 64A. The Bidder shall also arrange to obtain the license from the competent Authority

under the contract labour (regulation and abolition) Act

Clause 65. The following additional information shall be forwarded by the tenderer along with

the submission of the tender:

a] A list of works of comparable nature executed, along with their value and time of completion.

b] A list of works in hand showing the cost of the work to be completed against each with the

certificate from the Head of the office concerned.

c] A list of machinery in their possession and which they will bring for the proposed work.

d] Solvency certificate without which such tenders are liable to be rejected. As per prevailing

terms and condition of Vadodara Municipal Corporation, the Solvency certificate should be

for the amount Rs. 17,02,00,000/-.

e] Every bidder shall furnish along with the tender, information regarding income-tax the circle of

the district in which he is assessed for income-tax the reference No. and year of assessment.

Clause 66. Acceptance of tender will rest with the competent authority who does not bind

himself to accept the lowest and reserves the right to reject any or all quotations/tenders and no

reasons will be given for acceptance or rejection thereof. The tenderers whose quotation is

accepted will have to enter into a regular contract and abide by all rules and regulations

embodied in the tender.

Clause 67. The tender will be liable to be rejected outright, if while submitting it ---

a] The tenderer proposes any alteration in the work specified in the tender or in the time limit

allowed for carrying out the work or any other condition.

b] Any of the pages of the tender are removed or replaced.

c] In the case of percentage rate tender, the rates are not entered in ink in figures and words and

the total of each percentage and grand total are not struck by the tenderer in ink in Schedule

the total of each percentage and grand total are not struck by the tenderer in ink in Schedule

`B' under his signature.

d] Any errors are made by him in the tender.

e] All corrections and additions or pasted slips are not initiated by tenderers.

f] The tenderer or in the case of a firm each partner thereof does not sign, or the

signature/signatures is / are not attested by a witness on page of the tender in the space

provided for the purpose.

g] The tenderers which do not fulfill any of the conditions of those in the printed form and those

tenders which are incomplete.

Clause 68. The bidder has to make all arrangements for procuring the materials required on his

Clause 69. In case of any discrepancy with tender document the bidder may contact the

EXECUTIVE ENGINEER

+(Solid Waste Management), VADODARA MUNICIPAL CORPORATION, Vadodara.

Clause 70. In view of the difficult position regarding the availability of foreign exchange, no

foreign exchange would be released by the Department for the purchase of plant and machinery

required for the execution of the work contracted

Clause 71. The bidder will have to construct shed for storing valuable materials at works site

having locking arrangement. The material will be taken for use in the presence of the

departmental person. No materials will be allowed to be removed from the site of works.

Clause 72. Tender once accepted shall be binding on the bidder even if the formal agreement is

Clause 73. Tender once offered cannot be withdrawn except with the express permission of the

Municipal Corporation.

Clause 74. The successful tender may be required to furnish surety of 10% of the contract value

on stamp paper if so desired by the Municipal Commissioner.

Clause 75.For all R.C.C. works such as Footings, Columns, Beams, Slabs, Chhajjas, Pardis, Lintels,

etc., a 15 cm x 15 cm x 15cm sizes test cube as per the P.W.D. Standard will have tobe taken by

the bidder and as per instructions and directions of the Engineer-in-charge. These test cubes will

be for 7 days and28 days respectively. After 7 days, 28 days these test cubes will be tested in the

Government approved laboratory by the bidder at his own expense and results will be submitted

directly to the respective head of the department.

Clause 76.All the pages of this tender document shall be furnished with required details duly

stamped and signed. No pages can be removed from the conditions of contract, specifications of

drawings, otherwise it will be considered as an intentional fault and the tenderer will be liable for

rejection and the amount of earnest money deposit forfeited.

Clause 77. If the work executed is found to be of inferior quality or of any substandard quality not

conforming to the specifications at any point of time during the inspection of by Engineer-in-

charge or any Higher Authority, the contract shall be terminated without assigning any reasons

there offand no payment shall be made towards the probable damages or loss caused to the

bidder and materials purchased by him for this work and no compensation whatsoever either

shall be paid to contract by Municipal Corporation.

Clause 78. Successful bidder shall take “all contract risk insurance policy” for the tendered cost of

the work. “work’s man compensation policy” for all workers and labour of bidder and clients

working at site and “Third Party Insurance Policy” to fully cover all third-party type risk for the

whole contract. The insurance policy so taken by the bidder for such purpose shall be in the joint

name of the bidder and the client and the policy shall be deposited with the clients”.

Clause 79. The Bidder should note that the conditional tenders shall be out rightly rejected.

Clause 80. Out of the amount payable / creditable to bidder’s account, the Central Government /

State Government tax / taxes shall be deducted at source in accordance with the relevant laws /

rules from time to time prevailing.

Clause 81.Deleted

Clause 82. Vadodara Municipal Corporation shall not provide `C' Form for tax purposes.

Clause 83.No price variation or escalation shall be paid to the bidder.

Clause 84. The final bill shall be paid only after the successful completion of the total work in all

respect as directed by Engineer in charge.

Clause 85. If the bidder considers that he is entitled to extra payment or compensation or any

claim whatsoever in respect of work, he shall forthwith give notice in writing to the Engineer-in-

charge about his extra payment and/or compensation. Such notice shall be given to the Engineer-

in-charge within Ten (10) days from the happening of any event upon which bidder basis such

claims, and such notice shall contain full particular of the nature of such claim with full details

and amount claimed. Failure on the part of the bidder to put forward any claim with full details

and amount claimed. Failure on the part of the bidder to put forward any claim with the

necessary particulars as above within the time above specified shall be an absolute waiver

thereof. No commission by The VADODARA MUNICIPAL CORPORATION of any rights in respect

Clause 86.The price to be paid by The VADODARA MUNICIPAL CORPORATION to bidder for the

work to be done and for the performance of all the obligations under taken by the bidder under

contract shall be based on the contract price and payment to be made accordingly for the work

actually executed and approved by the Engineer-in-charge.

No payment shall be made for work costing less than Rs.5,000/- till the work is completed and a

certificate of completion given. But in case of work estimated to cost more than Rs.5,000/bidder

on submitting the bill thereof will be entitled to receive a monthly payment, proportionate to the

part thereof approved and passed by Engineer-in-charge whose certificate of such approval and

passing of the sum so payable shall be final and conclusive against bidder. This payment will be

made after making necessary deductions as stipulated elsewhere in the contract documents for

materials, security deposit, etc. The payment shall be released to the bidder within thirty (30)

days of submission of the bill in case of running bill and within two (2) months in case of final bill,

bidder shall present the bill duly pre receipted on proper revenue stamp.

Payment due to bidder shall be made by the crossed Accounts payee cheque in Indian Currency

forwarding the same to the registered office of the bidder. Owner shall not be responsible if the

cheque is mislaid or misappropriated by unauthorized person.

Clause 87.The final bill shall be submitted by Bidder within the (2) months of the date of physical

completion of work, otherwise the Engineer-in-charge certificate of the measurement and of

total amount payable for work shall be finalized binding on all parties.

total amount payable for work shall be finalized binding on all parties.

Clause 88.Receipt for payment made on account of work when executed by a firm must be

signed by a pension holding power of attorney in this respect on behalf of bidder except when

described in the tender as a limited company in which case the receipt must be signed in the

name of the company by one of its principal officers or by some other person having authority to

give effectual receipt for the company.

Clause 89.When the bidder fulfils his obligation as per terms of contract, he shall be eligible to

apply for completion certificate. Bidder may apply for separate completion certificate in respect

of each such portion) of work by submitting the completion documents along with such

application for completion certificate. The Engineer-in-charge shall normally issue to bidder the

completion certificate within 2 (two) months after receiving an application thereof from bidder

after verifying from the complete documents and satisfying himself that work has been

completed in accordance with and as set out in the construction and erection drawings and the

contract document. Bidder after obtaining the completion certificate is eligible to present the

final bill for work executed by him under the terms of contract.

Within 2 (two) months of completion of work in all respect bidder shall be furnished with a

certificate by the Engineer-in-charge of such completion but no certificate shall be given nor shall

work be deemed to have been executed until all (1) scaffolding surplus materials and rubbish is

cleared off from site completely (2) until work shall have been measured by the Engineer-in-

charge whose measurement shall be binding and conclusive and (3) until all the temporary

works. Labour and staff colonies etc. constructed are removed and the work site cleaned to the

satisfaction of the Engineer-in-charge. If bidders shall fail to comply with the requirements as

aforesaid or before date fixed for the completion of work, the Engineer-in-charge may at the

expenses of bidder remove such scaffolding, surplus materials and rubbish and dispose of the

same as deemed fit.

The following documents will form the completion documents:

a) Technical documents according to which work was carried out.

b) Construction drawings showing therein the modifications and corrections made during the

course of execution signed by Engineer-in-charge.

c) Completion certificate for Embedded or Covered up work.

d) Certificate of final levels as set out for various works.

e) Material appropriation statement for the materials issued by owner for work and list of surplus

materials returned to The VADODARA MUNICIPAL CORPORATION a store duly supported by

necessary documents.

Upon expiry of the period of defects liability and subject to Engineer-in-charge being satisfied

that work has been duly maintained by bidder during the defects liability period as fixed

originally or as external subsequently and the bidder has in all respects made up by subsidence

and performed all his obligations under contract, the Engineer-in-charge shall (without prejudice

to the rights of owner in any way) give final certificate to that effect. The bidder shall not be

considered to have fulfilled the whole of his obligation until final certificate shall have been given

by the Engineer-in-charge notwithstanding previous entry upon and taking possession, working

or using of the same or any part thereof by owner.

Final Certificate at only Evidence of Completion:

Except the final certificate no other certificate or payments against a certificate or a general

account shall be taken to be an admission by owner of the due performance of contract or any

part thereof or of occupancy validity of any claim by the bidder.

Clause 90.Bidder agrees to and does hereby accept full and exclusive liability for the payment of

any and all taxes, including sales taxes, duties, octroi etc. now or herein after imposed, increased

or modified from time to time in respect of work and materials and all contributions and taxes for

unemployment compensation, insurance and old age pension or annuities now or herein after

imposed by Central or State Government authorities with respect to or cover and by the wages,

salaries or other compensation paid to the persons employed by bidder. The bidder shall produce

sales tax clearance certificate from the competent authority before payment of final bill. If the

bidder is not liable to sales tax assessment a certificate to the effect from the competent

authority shall be produced without which final payment to the bidder shall not made. No "P",

"e" or "0" form shall be supplied by the Municipal Corporation and the bidder shall be required

to pay full sale tax as applicable.

Bidder shall be responsible for compliance with all obligations and restrictions imposed by the

labour law or any other law, affecting employer employee relationship. Bidder further agrees to

comply and to secure the compliance of all sub-bidders with applicable Central, State, Municipal

Corporation and local law and regulations and requirements. Bidder also agree to defend,

indemnify and hold harmless the owner from any liability or penalty which may imposed by

Central, State or local authorities by reasons of any violation by bidder or sub-bidder or such

laws, regulation of requirement and also from all claims, suits or proceedings that may be

brought against owner arising under, growing out of or by reasons of work provided for by this

contract by third parties or by Central or State Government. Authority or any administration

subdivision thereof. Though the Government of Gujarat has introduced sales tax on work

contract whether it may be named as sales or works contract tax, no exact tax structure has yet

been finalized by Government. In such circumstances, the Municipal Corporation shall pay such

tax on the work executed by the bidder under this contract whether it may be named as sales tax

or work contract tax if the same is levied by the Government at a later date and required to be

paid by the bidder. Any kind of tax that is imposed by Central Government / State Government /

Local body on later date, not prevailing at the time of inviting tender shall have to be borne by

Clause 91.Bidder shall at his own expenses carry and maintain with reputable Insurance

companies to the satisfaction of owner as follows:

1) Employees State Insurance Act:

Bidder agrees to and does hereby accept full and exclusive liability for compliance with all

obligations imposed by the Employees State Insurance act 1948 and Bidder further agree to

defend, indemnify and hold owner harmless from any liability or penalty which may be imposed

by the Central or Central Government of local authority by reasons of any asserted violation by

bidder or sub-bidder of the Employees' State Insurance Act, 1948 and also from all claims, suits

or proceedings that may be brought against owner arising tender, growing cut of or by reasons of

the work provided for by this contract whether brought by employees of bidder, by third parties

or by Central or State Government authority or any administrative sub division thereof.

Bidder agrees to fill in with the Employees State Insurance Corporation, the declaration form and

all forms which may be required in respect of bidder's or sub-bidder's employees whose

aggregate remuneration is Rs.400/- p.m. or less and who are employed in work provided for or

those covered by ESI from time to time under the agreement. The bidder shall deduct and secure

the agreement of the sub-bidder to deduct the employees' contribution as per the first Schedule

of the Employees State Insurance Act from wages. Bidder shall remit and secure the agreement

of sub-bidder to remit to the State Bank of India Employees' State Insurance Corporation

Accounts, the employees' contribution as required by the Act. Bidder agrees to maintain all cares

and record as required under the Act in respect of employees and payments and bidder shall

secure the agreements of the sub-bidders to maintain such records, any expenses incurred for

the contributions or maintaining records shall be to bidder's or sub-bidder's account. Owner shall

retain such sum as may be necessary from the contract value until the bidder shall furnish

satisfactory proof that all contribution as required by the Employees' State Insurance Act

have been paid.

2) Workman's Compensation and Employees Liability Insurance:

Insurance shall be affected for all bidders' employees engaged in the performance of this

contract. If any part of work is sublet bidder shall require the sub-bidder to provide workman's

compensation and employer's liability insurance, which may be required by owner.

3) Other Insurance required under law or regulation by owner:

Bidder shall also carry and maintain any and all other insurance, which may be required under

any law or regulation from time to time. He shall also carry and maintain any other insurance,

which may be required by owner.

Clause 92.Bidder shall be responsible for making good to the satisfaction of owner any loss of

and any damage to all structures and properties belonging to owner or being executed or

procured by owner or of other Agencies within the premises of all work of owner, if such loss or

damage is due to fault and / or the negligence or will full act or omission of bidder his employees,

agent representatives or Sub bidders.

Bidders shall indemnify and keep owner harmless of all claims for damage to properties other

than The VADODARA MUNICIPAL CORPORATION's property arising under or by reasons of this

agreement if such claims result from the fault and/or negligence or willful act of omission of

bidder his employees agents representatives or sub-bidders.

Clause 93.The bidder shall indemnify and keep indemnified the owner and every member, officer

and employee of owner from and against all action claims, demands and liabilities whatsoever

and in respect of the breach of any of the above clauses and/or against any claim action or

demand by any workman / employee of the bidder or any sub-bidder and or from any liability

and way to any workman / employee of the bidder or any sub-bidder under any law, rule or

regulations having the force of law, including but not limited to claims against the owner under

the workman compensation act 1923. The employees provident funds act 1952 and/or the

contract labour (Abolition and Regulations) Act,

Payment of claims and damages:

If owner has to pay any money in respect of such claims or demands as aforesaid the amount to

paid and the cost incurred by the owner shall be charged to and paid by bidder without any

dispute notwithstanding the same may have been paid without the consent or authority of the

In every case in which by virtue of any provision applicable in the workman's compensation Act

1923 or any other Act, be obliged to pay compensation to workman employed by Bidder the

amount of compensation so paid, and without prejudice to the rights of The VADODARA

MUNICIPAL CORPORATION under sec (12) sub section (2) of the said Act The VADODARA

MUNICIPAL CORPORATION shall be at liberty to recover sub amount from any surplus due to the

bidder or the security deposit. The VADODARA MUNICIPAL CORPORATION will not be bound to

context any claim made under section (12) sub section (2) of the said act except or written

request of bidder and upon the contesting of such claim.

The bidder shall protect adjoining sites against structural and other damages that could be

caused to adjourning premises by the execution of these works and made good at his cost any

such damage so caused.

Clause 94.Bidder shall comply with the provisions of the Apprentice Act 1964 and the orders

issued there under from time to time as per prevailing government condition. If the fails to do so,

it will be a breach of contract. Bidder shall also be liable for any particular liability arising on

account of any violation of the provisions of the Act by him.

Clause 95.Safety requirement: Bidder shall adhere to safe construction practice and guard

against hazardous and unsafe working conditions and shall comply with owners' safety rules and

set forth herein.

(1) FIRST AID AND INDUSTRIAL INJURIES:

1.1 Bidder shall maintain first aid facilities for its employees and those of his sub-bidder.

1.2 Bidder shall make outside arrangements for ambulance service and for the treatment of

industrial injuries. Name of those providing these services shall furnished to Engineer-

in-charge prior to start of construction and their telephone numbers shall be

prominently posted in bidder's field office.

1.3 All injuries shall be reported promptly to Engineer-in-charge and a copy of Bidder's

report covering each personal injury requiring the attention of a physician shall be

furnished to owner.

(2) GENERAL RULES:

Carrying striking matches, lighters inside the project area and smoking within the job site is

strictly prohibited violators of smoking rules shall be discharged immediately. Within the

operation area, not hot work shall be permitted without valid gas safety, fire permits. The

bidder shall also be held liable and responsible for all lapses of his sub-bidders employees in

(3) SCAFFOLDING:

3.1 Suitable scaffolding shall be provided for workmen for all works that cannot safely be

done from the ground or from solid construction except such short period work as can be

done safely from ladders. When a ladder is used, an extra mazdoor shall be engaged for

holding the ladder and if the ladder is used for carrying materials as well suitable foothold

and hand holds shall be provided on the ladder and the same shall be given inclination not

steeper than 1 to 4 (1 horizontal and 4 vertical).

3.2 Scaffolding or staging more than 3.6 M (12') above the ground or floor swing or suspended

from any overhead support or erected with stationary support shall have a guard rail

properly attached, bolted, braced and otherwise fixed at least 1.0 M (3') high above the

floor or platform of scaffolding or staging and extending along the entire length of the

outside ends thereof with only such openings as may be necessary for the delivery of

materials. Such scaffolding or staging shall be fastened as to prevent it from swaying from

the building or structure.

(4) MAINTENANCE OF SAFETY DEVICES:

All scaffolds, ladders and other safety devices mentioned or described herein shall be

maintained in some conditions and no scaffold, ladder or equipment shall be altered or

removed while it is in use. Adequate washing facilities should be provided at or near place or

(5) DISPLAY OR SAFETY INSTRUCTIONS:

These safety provisions should be brought to the notice of all concerned by display on a notice

board at a prominent place at the work spot. The person responsible for compliance of the

safety code shall be named therein by the bidder.

(6) ENFORCEMENT OF SAFETY REGULATIONS:

To ensure effective enforcement of the rules and regulations relating safety precautions the

arrangements made by the bidder shall be open to inspection by the welfare officer,

Engineer-in-charge of safety Engineer of the owner or their representatives.

(7) NO EXEMPTION:

7.1 Notwithstanding the above clauses, there is nothing to exempt the bidder from the

operations of any other Act or rules in force in the Republic of India.

7.2 In addition to the above, the bidder shall abide by the applicable safety code provision

framed from time to time”.

Clause96.Bidder shall have to borne all the charges for sampling and testing, surveying,

photography, videography, drone photography / drone survey charges etc.

Clause 97.If the bidder fails to complete the work and the Municipal Commissioner on behalf of

the corporation takes actions so as to carry out the remaining work at the risk and cost of the

original bidder by advertising the tender for the remaining work and the whole administrative

process right from inviting the tenders to finalizing the tender etc. shall have to be repeated. For

this a fixed amount of Rs.1000/- shall be recovered from the original bidder towards the cost of

re-advertisement and other administrative charges incurred by The Vadodara Municipal

Corporation in finalizing the contract for the remaining work. If, however, separate

advertisement is issued for the instant work, actual cost of advertisement shall be recovered.

Such recovery shall be in addition to the recovery to be made under such other relevant clauses.

Clause 98.Liability and indemnity

General indemnity

The Bidder will indemnify, defend, save and hold harmless the VMC and its officers, servants,

agents, Government Instrumentalities and Government owned and/or controlled

entities/enterprises, (the “VMC Indemnified Persons”) against any and all suits, proceedings,

actions, demands and third party claims for any loss, damage, cost and expense of whatever kind

and nature, whether arising out of any breach by the Bidder of any of its obligations under this

Agreement or from any negligence under the Agreement, including any errors or deficiencies in

the design documents, or tort or on any other ground whatsoever, except to the extent that any

such suits, proceedings, actions, demands and claims have arisen due to any negligent act or

omission, or breach or default of this Agreement on the part of the VMC Indemnified Persons.

Indemnity by the Bidder the Bidder shall fully indemnify, hold harmless and defend the VMC and

the VMC Indemnified Persons

Indemnity by the Bidder

The Bidder shall fully indemnify, hold harmless and defend the VMC and the VMC Indemnified

Persons from and against any and all loss and/or damages arising out of or with respect to:

a. Failure of the Bidder to comply with Applicable Laws and Applicable Permits;

b. payment of taxes required to be made by the Bidder in respect of the income or other taxes of

the Sub-bidders, suppliers and representatives; or

c. Non-payment of amounts due as a result of Materials or services furnished to the Bidder or any

of its Sub-bidders which are payable by the Bidder or any of its Sub-bidders.

The Bidder shall fully indemnify, hold harmless and defend the VMC Indemnified Persons from

and against any and all suits, proceedings, actions, claims, demands, liabilities and damages

which the VMC Indemnified Persons may hereafter suffer or pay by reason of any demands,

claims, suits or proceedings arising out of claims of infringement of any domestic or foreign

patent rights, copyrights or other intellectual property, proprietary or confidentiality rights with

respect to any materials, information, design or process used by the Bidder or by the Sub-bidders

in performing the Bidder’s obligations or in any way incorporated in or related to the Project. If in

any such suit, action, claim or proceedings, a temporary restraint order or preliminary injunction

is granted, the Bidder shall make every reasonable effort, by giving a satisfactory bond or

otherwise, to secure the revocation or suspension of the injunction or restraint order. If, in any

such suit, action, claim or proceedings, the Work, or any part thereof or comprised therein, is

held to constitute an infringement and its use is permanently enjoined, the Bidder shall promptly

make every reasonable effort to secure for the VMC a license, at no cost to the VMC, authorizing

continued use of the infringing work. If the Bidder is unable to secure such license within a

reasonable time, the Bidder shall, at its own expense, and without impairing the Specifications

and Standards, either replace the affected work, or part, or process thereof with non-infringing

work or part or process, or modify the same so that it becomes non-infringing.

Clause 99.Labour laws

Labour Laws to be complied by the Bidder.

Notwithstanding any provision as May here below, Bidder without an exception and limitation

shall be liable for complete adherence and responsibilities arising out of all the labour laws as

may be in force or as may become effective from time to time. The bidder shall obtain a valid

license under the Bidder Labour (R & B) Act 1970, and the Contract Labour (Regulation and

Abolition) Central Rules 1971, before the commencement of the work, and continue to have a

valid license until the completion of the work. The bidder shall also abide by the provisions of the

Child Labour (Prohibition and Regulation) Act, 1986. The bidder shall also comply with the

provisions of the building and other construction Workers (Regulation of Employment &

Conditions of Service) Act, 1996 and the building and other Construction Workers Welfare Cess

The bidder shall ensure the registration of all eligible workers (inclusive of those of sub bidders

and petty bidders) with construction workers welfare board.

Any failure to fulfill these requirements shall attract the penal provisions of this contract arising

out of the resultant non- execution of the work.

Payment of Wages:

a) The bidder shall pay to labour employed by him either directly or through sub- bidders, wages

not less than fair wages as defined in the Bidder’s Labour Regulations or as per the provisions

of the contract Labour (Regulation and Abolition) Central Rules, 1971, wherever applicable.

b) The bidder shall, notwithstanding the provisions of any contract to the contrary, cause to be

paid fair wage to labour indirectly engaged on the work, including any labour engaged by his

sub-bidders in connection with the said work, as if the labour had been immediately

employed by him.

c) In respect of all labour directly or indirectly employed in the works for performance of the

bidder’s part of this contract, the bidder shall comply with or cause to be complied with the

Central Public Works Department bidder’s Labour Regulations made by Government from

time to time in regard to payment of wages, wages period, deductions from wages recovery

of wages not paid and deductions un-authorized made, maintenance of wage books or wage

slips, publication of scale of wages and other terms of employment, inspection and

submission of periodical returns and all other matters of the like nature or as per the

provisions of the Contract Labour (Regulation and Abolition) Act 1970, and the Contract

Labour (Regulation and Abolition) Central Rules, 1971, wherever applicable.

d) The Engineer-in-Charge concerned shall have the right to deduct from the money due to the

bidder any sum required or estimated to be required for making good the loss suffered by a

worker or workers by reasons of non-fulfillment of the conditions of the contract for the

benefit of the workers, non-payment of wages or of deductions made from his or their wages

which are not justified by their terms of the contract or non-observance of the Regulations.

e) Under the provision of Minimum Wages (Central) Rules 1950, or statutory modification

thereof, the bidder is bound to allow to the labors directly or indirectly employed in the works

one day rest for 6 days continuous work and pay wages at the same rate as for duty. In the

event of default, the Engineer-in-Charge shall have the right to deduct the sum or sums not

paid on account of wages for weekly holidays to any labors and pay the same to the persons

entitled thereto from any money due to the bidder by the Engineer-in- Charge concerned.

f) In the case of Gujarat, however, as the all-inclusive minimum daily wages fixed under

Notification of the Gujarat Administration ACT No.11 OF 1948 1*, dated 15th MARCH,1948 as

amended from time to time are inclusive of wages for the weekly day of rest, the question of

extra payment for weekly holidays would not arise.

g) The bidder shall comply with the provisions of the Payment of Wages Act, 1936, Minimum

Wages Act, 1948, Employees Liability Act, 1938, Workmen’s Compensation Act,1923,

Industrial Disputes Act, 1947, Maternity Benefits the modifications thereof or any other laws

relating thereto and the rules made there under from time to time.

h) The bidder shall indemnify and keep indemnified VMC against payment to be made under and

for the observance of the laws aforesaid and the Bidder’s Labour Regulation without prejudice

to his right to claim indemnify from his sub-bidders.

i) The laws aforesaid shall be deemed to be a part of this contract and any breach thereof shall

be deemed to be a breach of this contract.

j) Whatever is the minimum wage for the time being, or if the wage payable is higher than such

wage, such wage shall be paid by the bidder to the workmen directly without the intervention

of Jamadar and that Jamadar shall not be entitled to deduct or recover any amount from the

minimum wage payable to the workmen as and by way of commission or otherwise.

k) The bidder shall ensure that no amount by way of commission or otherwise is deducted or

recovered by the Jamadar from the wage of workmen.

l) All provisions of concerned labour law shall be liability of the Bidder and consequences there

from any noncompliance shall be liability of the Bidder. It shall be expressed duty of Bidder to

comply with all Welfare measures as may reasonable be expected to be discharged by the

m) In respect of all labour directly or indirectly employed in the works for the performance of the

bidder’s part of this contract, the bidder shall comply with or cause to be complied with all the

rules framed by Govt. from time to time for the protection of health and sanitary

arrangements for workers employed by the VMC and its bidders.

n) In the case of delivery-maternity leave not exceeding 8 weeks, 4 weeks up to and including

the day of delivery and 4 weeks following that day, In the case of miscarriage –up to 3 weeks

from the date of miscarriage.

o) In the case of delivery- leave pay during maternity leave will be at the rate of the women’s

average daily earning, calculated on total wages earned on the days when full time work was

done during a period of three months immediately preceding the date on which she gives

notice that she expects to be confined or at the rate of Rupees one only a day whichever is

p) In the case of miscarriage – leave pay at the rate of average daily earning calculated on the

total wages earned on the days when full time work was done during a period of three

months immediately preceding the date of such miscarriage.

q) No maternity leave benefit shall be admissible to a woman unless she has been employees for

a total period of not less than six months immediately preceding the date on which she

proceeds on leave.

r) The bidder shall maintain a register of Maternity (Benefit) in the Prescribed Form and the

same shall be kept at the place of work.

s) Should it appear to the Engineer-in-Charge that the bidder(s) is/ are not properly observing

and complying with the provisions of the Contract’s Labour Regulations and Model Rules and

the provisions of the Contract Labour (Regulation and Abolition) Act 1970, and the Contract

Labour(R& A) Central Rules 1971, for the protection of health and sanitary arrangements for

works people employed by the bidder(s) (hereinafter referred as “the said Rules”) the

Engineer-in- Charge shall have power to give notice in writing to the bidder(s) requiring that

the said Rules be complied with and the amenities prescribed therein be provided to the work

people within a reasonable time to be specified in the notice. If the bidder(s) shall fail within

the period specified in the notice to comply with and/observe the said Rules and to provide

the amenities to the work people as forfeited, the Engineer-in-Charge shall have the power to

provide the amenities hereinbefore mentioned at the cost of the bidder(s). the bidder(s) shall

erect, make and maintain at his/ their own expenses and to approved standards all necessary

huts and sanitary arrangements required for his/their work people on the site in connection

with the execution of the works, and if the same shall not have been created or constructed,

according to approved standards, the Engineer-in-Charge shall have power to give notice in

writing to the bidder(s) requiring that the said huts and sanitary arrangements be remodeled

and/or reconstructed according to approved standards, and if the bidder(s) shall fail to

remodel of reconstruct such huts and sanitary arrangements according to approved standards

within the period specified in the notice, the Engineer-in-Charge shall have the power to

remodel or reconstruct such huts and sanitary arrangements according to approved standards

at the cost of the bidder(s).

t) The bidder shall, at all stages of work, deploy skilled/semiskilled tradesmen who are qualified

and possess certificate in particular trade from CPWD Training Institute/Industrial Training

Institute/National Institute of construction Management and Research (NICMAR)/ National

Academy of Construction, CIDC or any similar reputed and recognized Institute

mangled/certified by State/Central Government.

Clause 100: WAIVER OF IMMUNITY

Each Party unconditionally and irrevocably:

a) agrees that the execution, delivery and performance by it of this Agreement constitute

commercial acts done and performed for commercial purpose;

b) agrees that, should any proceedings be brought against it or its assets, property or revenues

in any jurisdiction in relation to this Agreement or any transaction contemplated by this

Agreement, no immunity (whether by reason of sovereignty or otherwise) from such

proceedings shall be claimed by or on behalf of the Party with respect to its assets;

c) waives any right of immunity which it or its assets, property or revenues now has, may

acquire in the future or which may be attributed to it in any jurisdiction; and

d) consents generally in respect of the enforcement of any judgment or award against it in any

such proceedings to the giving of any relief or the issue of any process in any jurisdiction in

connection with such proceedings (including the making, enforcement or execution against

it or in respect of any assets, property or revenues whatsoever irrespective of their use or

intended use of any order or judgment that may be made or given in connection therewith).

e) Delayed payments: The interim payments shall generally be made as per the provision of

the contract. However, it is clearly understood that all such payments are to be treated as

and by way of advance against the final consideration and therefore there shall be no

entitlement of any compensation for any inconvenience on account of delay being caused in

payment of interim certificate.

f) Neither the failure by either Party to insist on any occasion upon the performance of the

terms, conditions and provisions of this Agreement or any obligation there under or time or

other indulgence granted by a Party to the other Party shall be treated or deemed as waiver

of such breach or acceptance of any variation or the relinquishment of any such right

g) Liability for review of Documents and Drawings

Except to the extent expressly provided in this Agreement: no review, comment or approval

by the VMC or the VMC’s Engineer of any Document or Drawing submitted by the Bidder nor

any observation or inspection of the construction, or maintenance of the Work nor the

failure to review, approve, comment, observe or inspect hereunder shall relieve or absolve

the Bidder from its obligations, duties and liabilities under this Agreement, the Applicable

Laws and Applicable Permits; and the VMC shall not be liable to the Bidder by reason of any

review, comment, approval, observation or inspection.

h) Exclusion of implied warranties etc.

This Agreement expressly excludes any warranty, condition or other undertaking implied at

law or by custom or otherwise arising out of any other agreement between the Parties or

any representation by either Party not contained in a binding legal agreement executed by

i) Entire Agreement

This Agreement and the Schedules together constitute a complete and exclusive statement

of the terms of the agreement between the Parties on the subject hereof, and no

amendment or modification hereto shall be valid and effective unless such modification or

amendment is agreed to in writing by the Parties and duly executed by persons especially

empowered in this behalf by the respective Parties. All prior written or oral understandings

offers or other communications of every kind pertaining to this Agreement are abrogated

and withdrawn. For the avoidance of doubt, the Parties hereto agree that any obligations of

the Bidder arising from the Request for Qualification or Request for Proposals, as the case

may be, shall be deemed to form part of this Agreement and treated as such.

j) Severability

If for any reason whatever, any provision of this Agreement is or becomes invalid, illegal or

unenforceable or is declared by any court of competent jurisdiction or another

instrumentality to be invalid, illegal or unenforceable, the validity, legality or enforceability

of the remaining provisions shall not be affected in any manner, and the Parties will

negotiate in good faith with a view to agreeing to one or more provisions which may be

substituted for such invalid, unenforceable or illegal provisions, as nearly as is practicable to

such invalid, illegal or unenforceable provision. Failure to agree upon any such provisions

shall not be subject to the Dispute Resolution Procedure set forth under this Agreement or

Any notice or other communication to be given by any Party to the other Party under or in

connection with the matters contemplated by this Agreement shall be in writing and shall be

addressed to registered offices of both parties.

l) Limitation of Liability

Neither Party shall be liable to the other Party for loss of use of any Works, loss of profit, loss

of any contract or for any indirect or consequential loss or damage which may be suffered by

the other Party in connection with this Agreement. The total liability of one Party to the

other Party under and in accordance with the provisions of this Agreement shall not exceed

the Contract Price. For the avoidance of doubt, this Clause shall not limit the liability in any

case of fraud, deliberate default or reckless misconduct by the defaulting Party.

m) Work in Monsoon:

When the work continues in monsoon, the bidder shall maintain minimum labour force

required, for the work and plan and execute the PROCESSING / treatment work according to

the prescribed schedule. No extra rate will be considered for such work in monsoon. During

monsoon and entire work execution period the bidder shall keep the site free from water at

n) IN EVENT OF DEATH OF BIDDER:

Without prejudice to any of the right or remedies under the contract, if the bidder dies, the

owner shall have the option of terminating the contract without compensation to the

o) MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE:

No official or employee of the owner shall in any way be personally bound or liable for the

acts or obligations of the owner under the contract or answerable for any default or

omission in the observance or performance of the acts, matters or things which are herein

Clause 101: DISPUTE RESOLUTION MECHANISM

RESOLUTION OF DISPUTES:

Except or otherwise specifically provided in the contract, all disputes concerning questions of fact

arising under the contract shall be decided by the Engineer in charge, subject to a written appeal

by the Bidder to the Engineer in charge and these decisions shall be final and binding on the

parties hereto. Any disputes or difference including those considered as such by only one of the

parties arising out of or in connection with this contract shall be to the extent possible settled

amicably between the parties. If amicable settlement cannot be reached, then all disputed issues

shall be settled as provided in (a)

a. DISPUTE OR DIFFERENCES TO BE REFERRED TO: If at any time, any question, disputes or

differences of any kind whatsoever shall arise between Engineer and the bidder upon or in

relation to or in connection with this contract, either party may forthwith give to the other,

notice in writing of the existence of such question, dispute or difference as to any decision,

opinion, instruction, direction, certificate or evaluation of the Engineer in charge.

The question or difference shall be settled by the Municipal Commissioner who shall state his

decision in writing and give notice of same to the Engineer and to the bidder. Such decision shall

be final & binding upon both parties to the contract and work on contract if not already breached

or abandoned shall proceed normally unless and until the same shall be revised (or upheld) due

to any Judicial proceeding. Should the Municipal Commissioner fail to give a decision within three

(3) calendar months after issuance of notice of a question, dispute or difference or if the bidder is

dissatisfied with any such decision of the Municipal Commissioner, then the matter may be

referred to court of law subject to VADODARA JURISDICTION.

Clause 101: MISCELLENEOUS

The following conditions are being included in this tender and shall be considered as a part of

tender document.

i. Bidders have to place a board showing details of work at site at his own cost as per details

given by Department. i.e. Name of work, Name of Bidder, Project cost, work sanction detail,

detail of work order and time limit, Address of Executive Engineer & Phone No. & Fax No.

ii. If Bidder will not furnish a Photograph of the Board placed on site showing the details as

above department will retain 0.05 % to 0.10 % of tender amount temporarily from the

iii. A work of building is carried out at one plot but in the case of water supply line, drainage

line etc. or any other service line, the work carried out in length, in this case one board

should be placed on both ends and other boards should be places as per the instruction of

iv. Engineer in charge.

v. The Engineer-in-Charge may require the bidder to dismiss or remove from the site of the

work any person or persons in the bidders’ employ on the work who may be incompetent or

misconduct himself and the bidder shall forthwith comply with such requirements.

vi. It shall be the responsibility of the bidder to see that the construction area is not occupied

by anybody un-authorized during construction, and if any Social issues pertaining to same

has happen, it has to be deal by bidder on its own by legal way, and bidder should hand over

to the Engineer-in- Charge with vacant possession of entire area.

vii. Bidder shall have to remove from the premises on which the work shall have been executed

all scaffolding, surplus materials and rubbish, and shall have cleaned of the dirt from all

woodwork etc. upon which the work has been executed, or of which he may have had

possession for the purpose of executing the work, If the Bidder fail to the to do the same,

the Engineer-in-charge may, at the expense of the Bidder remove such scaffolding surplus

materials and rubbish, and dispose of the same as he thinks fit and clean off such dirt as

aforesaid; and the Bidder shall forthwith pay the amount of all expenses so incurred, but

shall have no claim in respect of any such scaffolding or surplus materials as aforesaid except

for any sum actually realized by the sale thereof.

viii. In the case of any class of work for which there are no such specification are mentioned such

work shall be carried out in accordance with the Municipal Corporation or Gujarat

Government P.W.D. specifications, and in the event of there being no Municipal Corporation

or Government P.W.D. specifications, then in such a case the work shall be carried out in all

respects in accordance with the instructions and requirements of the Engineer-in- charge.

ix. The Bidder shall have to borne all the charges for testing and inspection purposes. The

bidder shall have to bear the to and fro traveling allowances, dearness allowance of The

VADODARA MUNICIPAL CORPORATION officials and/or VADODARA MUNICIPAL

CORPORATION's consultants or VADODARA MUNICIPAL CORPORATION's other

representatives as per prevailing rules and regulation of The VADODARA MUNICIPAL

CORPORATION. If the bidder fails to do so, the amount will be deducted from R.A. bills.

x. The Notification bearing of Commissioner of Police, VADODARA restraining entry of heavy

vehicles in VADODARA Municipal Corporation area be taken into consideration before filling

up, submitting tender documents. No extra payment shall be made nor shall any claim in

this behalf be considered. The tenderer shall have to make suitable arrangements to ensure

timely and adequate supply of materials in wake of obligation created under the tender

documents upon awarding the contract. Any change(s) modification(s) or amendment(s) in

this behalf and / or to this effect made by the said authority from time to time shall have to

be taken into consideration and no extra payment shall be made nor shall any claim be

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

7. SCHEDULE – B PART – I & PART - II

TO BE FILLED IN ONLINE BY BIDDER

1. All works shall be carried out as per Government of Gujarat’s P.W.D. Handbook , SWM Rules

2016, Act, Norms, CPCB / GPCB Guidelines and our specifications contained in Technical bid

document and as directed.

2. All the blanks in the Schedule-B for the quotation in tender should be filled.

3. Rates quoted include clearance of site (prior to commencement of work and at its close

before handing over) in all respects and hold good for work under all conditions, site,

moisture, weather etc.

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

In the event of the deposit being made in the form of Government Papers etc. the value of the

Public Securities to be lodged as Contract Deposits will be calculated at 5% less than their market

value on the day of acceptance. The tenders will be received From 27/03/2026 to

1. General Description of Work: "Processing of Waste Located at R.S. No. 346, Makarpura Using

Scientific Methods in Conformity with SWM Rules, 2016 –

For the Year 2026 (Project under Swachh Bharat Mission)"

2. Earnest Money Deposit : - EMD amounting Rs. 1,70,20,000/-shall have to be paid by pay

order or demand draft of any Nationalized Bank/Scheduled

Bank payable at Vadodara in favour of the Municipal

Commissioner Vadodara Municipal Corporation only.

4.Total Security Deposit: -Security Deposit amount shall be paid as mentioned in Clause

5. Time allowed for the

Completion of work

From date fixed in written

Order to commence : - 21 months. (Excluding Monsoon)

6. Penalty for delaying

Completion of work :- 0.20 percent of work amount of the tendered cost of the

whole work per day. Limited to maximum 10% of the

7. The progress of the work should

8. Defect Liability Period : 12 Months (After total completion of whole work)

9. Water Charges: - Bidder shall have to make his own arrangement of water

supply. If Bidder wishes to have water from VMC, he

shall have to inform VMC in written within 30 days from

starting state of work.

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

9. SPECIAL CONDITIONS OF CONTRACT

1. General Conditions:

1.1 Location of site & accessibility

i] Landfill for solid waste disposal site located at R. S. No. 346 Makarpura is within the

jurisdiction of VMC.

ii] Service roads are laid within and up to the site of the work. These will be available to the

bidder subject to any limitations imposed by VMC.

iii] The bidder shall have to obtain tokens for himself and obtain gate passes for removing any

of his materials outside the premises. The bidders’ people’s entry and exit will be by main

iv] No availability of access roads or railway siding or permits for entry of vehicles and equipment

at any specific area shall in no case be the cause to condone any delay in the execution of

the works or be the cause for any claims or extra compensations.

1.2 Water Supply

The bidders, however, shall have to make their own arrangements to get necessary water.

In no case water will be supplied free of cost. If Municipal mains are not available nearby the

bidder shall have to make his own arrangements at his cost for potable water required for

construction purpose by drilling own bore or using any other source as approved by Engineer-in-

charge. The bidder shall inform the Engineer-in-charge in writing within 30 days from the date of

work order along with test certificate regarding suitability of water for construction purpose.

During the course of work, whenever directed by the Engineer-in-charge the bidder shall get the

water tested and submit necessary test certificates. If in the opinion of Engineer-in-charge, the

quality of water is not good for construction purpose, the bidder shall discontinue using water

from the same source and arranging for another source of water. VMC would assist the Bidder in

the same including but not limited to providing NOC’s from various statutory Bodies if required.

However, the cost of usage will be paid by the Bidder as per actual based on appropriate meter

readings from the meters installed.

1.3 Electric Supply for construction purpose.

The bidder shall make his own arrangements at his own cost for electric supply required for

operating various plants and machineries required for the work and for general lighting purpose

for site, office, labour colony etc. The energy bills shall also be paid by the bidder. VADODARA

MUNICIPAL CORPORATION will issue No Objection Certificate to the bidder forgetting electric

supply for construction purpose. All possible assistance will be rendered for getting electric

supply from MGVCL or S.E.Co. as the case may be. However, it shall be the responsibility of the

bidder to get the electric supply from the concerned authority.

2.1 The Tenders as submitted will consists of the following:

i] Complete set of tender documents as sold duly filled in and signed by the tenderer as

prescribed in different clauses of the tender documents.

ii] Declaration showing all works as similar types and magnitudes carried out and on hand with

the bidder and the value of works that remains to be executed in each case must accompany the

iii] Demand draft or pay order for earnest money deposit must accompany the tender. Tenderer

may pay earnest money in the form of a Crossed Demand Draft of a local bank drawn in favor of

the Municipal Commissioner. Earnest money by cheque shall not be accepted.

iv] The bidder shall have to furnish Income Tax Clearance Certificate before his tender is accepted

and intimate Assessment No. & Ward under which he is assessed.

v] Tenderer should submit the True Copy of the Certificate of Registration along with the tender

without which the tender will not be considered.

2.2 All pages to be initialed

All signatures in tender documents shall be dated as well as all the pages of the sections of

tender documents shall be initialed at the lower right hand corner and signed wherever required

in the tender papers by the tenderer or by a person holding power of attorney, authorizing him

to sign on behalf of the tenderer before submission of tender.

2.3 Rates to be in figures & words

The tenderer shall quote Rate in English both in figures as well as words in schedules.

2.4 Corrections & Erasures

All corrections and erasures in the entries of tender papers will be signed in full by the tenderer

with date. No erasures or over-writings are permissible.

2.5 Discrepancies & Adjustments of Errors

Any error in quantity or amount in schedule `B’ showing items of works to be carried out shall be

adjusted in accordance with the following rules ---

a] In the event of a discrepancy between description in words & figures quoted by a tenderer in

the `rates' column, the descriptions in words shall be prevailed.

b] In the event of an error occurring in the `amount' column of the schedule `B' showing items of

works, as a result of wrong multiplication of the unit rate and quantity, the unit rate shall be

regarded as firm and multiplications shall be amended on the basis of the rates.

c] All the errors in totaling in `amount’ column and in carrying forward totals shall be corrected.

d] Any rounding off of amounts against `items' or in `totals shall be ignored.

The tendered sum so altered shall, for the purpose of the tenders be substituted for the sum

originally tendered and considered for acceptance.

2.6 Signature of Tenderer

The tender shall contain the name, residence and place of business of person or persons making

the tender and shall be signed by the tenderer with his + usual signature. Partnership name by

all the partners or by duly authorized representative followed by the name and designation of

the person signing. Tender by a corporation limited company shall be signed by an authorized

representative and a power of attorney on behalf shall accompany the tender. A copy of the

constitution of the firm with the name of all the partners to be furnished.

2.7 Details of Experience

The tenderer should enclose documents Volume-I Post qualification to show that he has

previous experience in having successfully completed in the recent past works of this nature,

together with the names of owners, location on sites and values of contracts.

3.Transfer of Tender Documents

Transfer of tender documents purchased by on intending tenderer to another is not permissible.

The validity period of the tender submitted for this work shall be of One hundred and twenty

calendar days (120 days) from the due date of the tender and that the tenderer shall not be

allowed to withdrawn or modify the tender offer on his own during the validity period. The

tenderer will not be allowed to withdraw the tender or makes any modification or addition in the

terms & conditions of his tender, if this is done then the owner shall without prejudice to any

right or remedy, be at liberty to reject the tender and forfeit the earnest money deposit in full.

5. Addenda/Corrigenda

Addenda/Corrigenda to the tender documents may be issued prior to the date of opening of

tenders to clarify documents or to effect modifications in the design or contract terms. All

addenda/corrigenda issued shall become part of tender.

6.Right to Owner to Accept or Reject Tender

The right to accept the tender will rest with the VMC. The VMC, however, does not bind itself to

accept the lowest tender, and reserves to itself the authority to reject any or all the tenders

received without assigning any reason whatsoever. Tenders in which any of the particulars and

prescribed information are missing or are incomplete in any respect and/or the prescribed

condition is not fulfilled are liable to be rejected.

In addition to the above, the tender will also be liable to be rejected outright if ---

i] the tenderer proposes any alterations in the works specified or in the time allowed for carrying

out the work or any condition or correction made in any code or mode of schedule `B' or

specifications.

ii] Any of the page or pages of the tender is/are removed or replaced.

iii] All corrections, additions or pasted slips are not initialed by the tenderer.

iv] The tenderer or in the case of a firm, each partner or person holding the power of attorney

thereof does not sign or the signature(s) is/are not attested by a witness.

7. Security Deposit

As per clause 1 of Conditions of Contract DRAFT

8. Collection of Data Tenderers' Responsibility

The tenderer shall visit the site and acquaint himself fully of the site and no claims whatsoever

will be entertained on the plea of ignorance or difficulties involved in execution of work or

carriage of materials.

9. Signing of the Contract

The successful tenderer shall be required to execute an agreement in the proforma attached with

the tender documents within ten days of the receipt by him of the notification of acceptance of

tender. In the event of failure on the part of the successful tenderer to sign the agreement within

the above stipulated period, the acceptance of the tender shall be considered as cancelled and

Earnest Money Deposit amount will be forfeited.

10. Co-Ordination of Work

The Engineer-in-charge shallco-ordinate the works of various agencies engaged atsite to ensure

minimum disruption of work carried out by different agencies. It must be the responsibility of the

bidder to plan and execute the work strictly in accordance with site instructions to avoid

hindrance to the work being executed by other agencies.

11. Interpretation of Contract Documents

11.1 Except if and to the extent otherwise provided by the contract, the provisions of the General

Conditions of Contract and special conditions shall prevail over those of any other documents

forming part of the contract. Several documents forming the contract are to be taken as

mutually explanatory, should there be any discrepancies, inconsistencies, errors or commissions

in the contracts or any of them, the matter may be referred to the Engineer-in-charge who shall

give his decisions and issue to the bidder instructions directing in what manner the work is to be

carried out. The decision of the Engineer-in-charge shall be final and conclusive and the bidder

shall carry out the work in accordance with this decision.

11.2 Works shown upon the drawings but not mentioned in the specifications or described in the

specifications without being shown on the drawings shall nevertheless be held to be included in

the same manner as if they had been specifically shown upon the drawings and described in the

specifications.

11.3i]The various documents forming the contract are the essential parts of the contracts and a

requirement occurring in one is as binding as though occurring in all, they are intended to be

mutually explanatory and complementary and to describe and provide for a complete work.

ii] The bidder should take no advantage of any apparent error or commission in drawings or

specifications and the Engineer-in-charge shall make such corrections and interpretations as

necessary to fulfill the intent of the plans and specifications.

iii] In the event of any discrepancies, the various documents forming the contract or in any one

document, the following order of precedence should apply ---

a] Dimensions & quantities ---

ii] Schedule `B' of the tender form. (Appendix V)

On drawings, figures, dimensions, unless obviously incorrect will be followed in preference to

shown dimensions

b] Description ---

i] Schedule `B' of the tender form (Appendix V)

ii] Drawings DRAFT

iii] Specifications

In case of defective description or ambiguity, the Engineer-in-chargeshould issue further

instructions/ directions in what manner the work is to be carried out, it being understood that

the best modern practice is to be followed. The bidder should forthwith comply with such

12. Force Majeure

Any delays in or failure of the performance of either part hereto shall not constitute default

hereunder or give rise to claims for damages, if any, to the extent such delays or failure of

performance is caused by occurrences such as Acts of God or the public enemy; expropriation or

confiscation of facilities by Government authorities, compliance with any order or request of any

Governmental authorities, acts of war, rebelling or sabotage or fires, floods, explosions, riots or

illegal strikes. The bidder shall keep records of the circumstances referred to above and bring

these to the notice of the Engineer-in-charge in writing immediately on such occurrences.

13. Forfeiture of Security deposit

Whenever any claim against the bidder for the payment of a sum of money arises out of or under

the contract, the VMC shall be entitled to recover such sum by appropriating in part of whole of

the security money of the bidder. In case, the security money is insufficient or if no security

money has been taken from the bidder, then the balance or the total sum recoverable, as the

case may be, be deducted from any sum then due or which at any time thereafter may become

due to the bidder. The bidder shall pay on demand any balance remaining due.

14. No Compensation for Alteration in or Restriction of Work

If at any time after the commencement of the work, the VADODARA MUNICIPAL CORPORATION

shall for any reason whatsoever not require the whole or part thereof as specified in the tender

to be carried out, the Engineer-in-charge shall give notice in writing of the fact to the bidder, who

shall have no claim to any payment or compensation whatsoever on account of any profit or

advantage which he might have derived from the execution of the work in full, but which he did

not derive in consequence of the full amount of the work not having been by reason of any

alterations having been made in the original specifications, drawings, designs and instruction

which shall not involve any curtailment of the works as originally contemplated.

15. Right of the Vadodara Municipal Corporation to Determine/Terminate Contract

i] The VADODARA MUNICIPAL CORPORATION shall, at any time, be entitled to determine and

terminate the contract, if in the opinion of the VADODARA MUNICIPAL CORPORATION the

cessation of the work becomes necessary owing to paucity of funds or for any other cause

whatsoever, in which case the cost of approved materials at the site as verified and approved by

the Engineer-in-charge and of the value of the work done to date by the bidder shall be paid for

in full at the rate specified in the contract. A notice in writing from the VADODARA MUNICIPAL

CORPORATION to the Bidder of such determination and the reason thereof shall be the

conclusive proof of the fact that the contract has been so determined and terminated by the

VADODARA MUNICIPAL CORPORATION.

ii] Should the contract be determined under sub-clause (i)of this clause and the bidder claims

payments to compensate expenditure incurred by him in the expectation of completing the

whole of the work, the Municipal Corporation shall consider and admit such claims as are

deemed fair and reasonable and are supported by vouchers to the satisfaction of the Engineer-in-

charge. The decision of the Municipal Commissioner on the necessity and propriety of any such

expenditure shall be final and conclusive and binding on the bidder.

16. Setting out Works

The Engineer-in-charge shall furnish the bidder with only the four corners of the work site and a

level benchmark and the bidder shall set out the works and shall provide an efficient staff for the

purpose and shall be solely responsible for the accuracy of such setting out. The bidder shall

carryout the level work/set out the work with total stations.

17. Responsibility for Level & Alignment

The bidder shall be entirely and exclusively responsible for the horizontal and vertical alignment,

the level and correctness of every part of the work and shall rectify any errors or imperfections

therein. Such rectifications shall be carried out by the bidder at his own cost, when instructions

are issued to that effect by the Engineer-in-charge.

18. Discrepancies between Instructions

Should any discrepancy occur between the various instructions furnished to the bidder, his

agents or staff, or any doubt arises as to the meaning of any such instruction or, should there be

an misunderstanding between the instructor's staff and the Engineer-in-charge's staff, the Bidder

shall immediately report the matter in writing to the Engineer-in-charge whose decision thereon

shall be final and conclusive and no claim for losses alleged to have been caused by such

discrepancies between instructions, doubts or misunderstanding shall in any event be admissible.

19. Inspection of Work

This Project is being executed under Swachh Bharat Mission Scheme, which undergoes T.P.I. &

P.M.C. Bidders intervention. Bidder shall comply all the comments, instructions,

recommendation, rectification etc. issued by the supervising Bidder T.P.I. & P.M.C. without any

extra cost; however, the charges of both supervising Bidders shall be borne by the VADODARA

Municipal Corporation. The Engineer-in-charge or his representative, Third party Inspector,

Project management consultants representative appointed by VMC will have full power and

authority to inspect the works at any time wherever in progress, either on the site or at the

Bidder's premises/workshops wherever situated, premises/workshop of any person, firm or

corporation where materials are being made or are to be supplied, and the bidder shall afford or

procure for the Engineer-in-charge or his representative, Third party Inspector, Project

management consultants representative every facility and assistance to carry out such

inspection. The bidder shall at all times during the usual working hours and at all other times at

which reasonable notice of the intention of the Engineer-in-charge or his representative, Third

party Inspector, Project management consultants representative to visit the works shall have

been given to the Bidder, either himself be present to receive orders and instructions or have a

responsible agent duly accredited in writing present for the purpose. Orders given to the Bidder's

agent shall be considered to have the same force as if they had been given to the Bidder himself.

The Bidder shall give not less than seven day’s notice in writing to the Engineer-in-charge or his

representative, Third party Inspector, Project management consultant’s representative before

covering up or otherwise placing beyond reach of inspection and measurement any other work in

order that the same work may be inspected and measured. In the event of breach of the above,

the same shall be uncovered at bidder's expense for carrying out such measurements or

20. Tests for Quality of Work

All workmanship shall be of the respective kinds described in the contract documents and in

accordance with the instructions of the Engineer-in-charge or his representative , Third party

Inspector , Project management consultant’s representative and shall be subjected from time to

time to such tests at Bidder's cost as the Engineer-in-charge or his representative , Third party

Inspector, Project management consultant’s representative may direct at the place of

manufacture or fabrication or on the site or at all or any such places. The Bidder shall provide

assistance, instruments, labour and materials as are normally required for examining, measuring

and testing any workmanship as may be required and selected by the Engineer-in-charge or his

representative, Third party Inspector, Project management consultant’s representative.

21. The Vadodara Municipal Corporation May Do Part of the Work

Upon failure of the Bidder to comply with any instructions given in accordance with the

provisions of this contract, the VADODARA MUNICIPAL CORPORATION has the alternative right,

instead of assuming charge of entire work, to place additional labour force, tools, equipments

and materials on such parts of the works, as the VADODARA MUNICIPAL CORPORATION may

designate or also engage another Bidder to carry out the work. In such cases, the VADODARA

MUNICIPAL CORPORATION shall deduct from the amount which otherwise becomes due to the

Bidder, the cost of such work and materials with 10% added to overall departmental charges and

should the total amount thereof exceed the amount due to the Bidder, the Bidder shall pay the

should the total amount thereof exceed the amount due to the Bidder, the Bidder shall pay the

difference to the VADODARA MUNICIPAL CORPORATION.

Signature of the Bidder EXECUTIVE ENGINEER

(SOLID WASTE MANAGEMENT)

VADODARA MUNICIPAL CORPORATION

10. DESCRIPTION OF THE PROJECT

"Processing of Waste Located at R.S. No. 346, Makarpura Using Scientific Methods in Conformity

with SWM Rules, 2016 – For the Year 2026 (Project under Swachh Bharat Mission)"

a. Project Description

Vadodara is the very important Commercial City of Gujarat State located in Gujarat Region. The

city is well connected to west of India both by Rail and Road. The City is located on the bank of

River Vishwamitri and enjoys moderate climate having minimum average temperature as 25 °C

with extreme ranging from 45 °C in summer and 13 °C in winter. The actual average rainfall is

approximately 80 cm distributing over three months from Mid-June to Mid of September.

As a part of the comprehensive Solid Waste Management system of the city and as per ‘SWM

Rule 2016’ MSW shall be treated and disposed of in Land fill cell. The WASTE accumulated at

landfill cell shall be processed for reclamation of land. Hence, Vadodara Municipal Corporation

intends to undertake the project of PROCESSING of WASTE at existing landfill located at R. S. no.

346 Makarpura, Vadodara using scientific method.

b. Scope of Work

The bidders shall provide all necessary materials, equipment, machineries, vehicles etc. for the

execution and maintenance of the work till completion unless otherwise mentioned in the tender

documents. All materials equipment, machineries used at site shall be as per the relevant

applicable code, norms, rules etc. Vehicles used at site for disposal of inert, rejects, etc. must

comply to RTO norms of Vadodara City. Bidder shall procure necessary insurance for machineries,

equipments, vehicles, manpower etc. as required under this contract and as per the Vadodara

Municipal Corporation norms. DRAFT

a) The Bidder should familiarize themselves with the site conditions, and also carry out

necessary site visits, surveys, studies / testing, analysis of the existing MSW with due

diligence at their own cost prior. Bidder will be allowed to take bores at site to ascertain

density at different levels and to carry out analysis of strata. Bidder shall not bring any

dispute regarding any variation in quantity and characteristics of MSW as he is expected

to do his own studies.

b) Bidders are requested to undertake required reconnaissance studies and field level

studies required by the Bidder to ensure that their Technical Proposal addresses the

issues and meets the requirements of the project as outlined in the Description of Work

and Tender Document. Bidders are open to carryout independent studies to confirm the

validity of the information provided in the Tender.

c) There will be no lease of land to the Bidder. Bidder will only set up the plant on VMC’s

land for scientifically treating the garbage and operate it without any interest in land

d) The Successful Bidder shall submit a Technical Proposal setting out the approach to the

Project within 15 days from the award of Work to the VMC and get is approved before

starting the project. The Technical Proposal shall comply with the Project Requirements

and O&M Requirements as mentioned in tender document. The design and approach for

implementing the Project shall also be in compliance with the Applicable Law, Rules and

Acts, including the SWM Rules

e) After submission of Proposal Documents, Within 15 (fifteen) days of the receipt of the

same, the VMC shall review the same by its proof check consultant and convey its

observations if any to the Contractor with particular reference to their conformity or

otherwise with the Scope of the Project and the Specifications and Standards. The

Contractor shall not be obliged to await the observations of the VMC on the Drawings

submitted pursuant here to beyond the period of 15 (fifteen) days and may begin or

continue Works at its own discretion and risk.

f) If the aforesaid observations of the VMC indicate that the Proposal are not in conformity

with the Scope of the Project or the Specifications and Standards, such Proposal shall be

revised by the Contractor in conformity with the provisions of this Agreement and

resubmitted to the VMC for review. The VMC shall give its observations, if any, within

(ten) days of receipt of the revised Proposal.

g) No review and/or observation of the VMC’s Engineer and/or its failure to review and/or

convey its observations on any Proposal shall relieve the Contractor of its obligations and

liabilities under this Agreement in any manner nor shall the VMC’s Engineer or the VMC

be liable for the same in any manner; and if errors, omissions, ambiguities,

inconsistencies, inadequacies or other Defects are found in the Proposal, they and the

construction works shall be corrected at the Contractor’s cost, notwithstanding any

h) the Contractor shall be responsible for delays in submitting the Proposal as set forth

caused by reason of delays in surveys and field investigations, and shall not be entitled to

seek any relief in that regard from the VMC; and

i) the Contractor warrants that its designers, including any third parties engaged by it, shall

have the required experience and capability in accordance with Good Industry Practice

and it shall indemnify the VMC against any damage, expense, liability, loss or claim,

which the VMC might incur, sustain or be subject to arising from any breach of the

Contractor’s design responsibility and/or warranty set out in this Clause. Any cost or

delay in construction arising from review by the VMC’s Engineer shall be borne by the

j) Within 90 (ninety) days of the Project Completion Date, the Contractor shall furnish to

the VMC and the VMC’s Engineer a complete set of as-built Drawings, in 3 (Three)

hardcopies and in micro film form or in such other medium as may be acceptable to the

VMC, reflecting work as actually designed, engineered and constructed.

k) Contractors clearly understand that notwithstanding all the statements above including

its responsibility in respect of designs and drawings confirming to the requirements and

relevant specifications, being checked and approved by proof checking agency as also

having been scrutinized by VMC it is responsibility of the contractors that the final

approval before commencement of execution shall have to be based on the drawings

and design cleared and approved by the concerned authority of Government of Gujarat.

l) If errors, omissions, ambiguities, inconsistencies, inadequacies or other defects are found

in the Contractor’s documents, they and work shall be corrected at the Contractor’s cost,

notwithstanding any consent or approval under this Clause.

m) The intellectual property rights in respect of drawings, designs and all that is relevant to

the concept of rights shall be vested in VMC.

n) The Contractor shall execute the works as specified, and in conformity with the

Specifications and Standards set forth in the contract. The Contractor shall be responsible

for the correct positioning of all parts of work, and shall rectify any error in the positions,

levels, dimensions or alignment of work and the Contractor agrees and undertakes that

the construction shall be completed on or before the scheduled Completion Date,

including any extension thereof.

o) The bidders shall provide all necessary materials, equipment, machineries, vehicles etc.,

capable for processing minimum 2000 TPD waste, execution and maintenance of the

work till completion unless otherwise mentioned in the tender documents.

It shall be the responsibility of the bidder to deploy an adequate number of sorting

machines to ensure achievement of the daily processing target of 2000 TPD, or a monthly

average of 60,000 MT, or to meet the cumulative processed quantity of the project in

accordance with the benchmark of 2000 TPD.

p) All materials equipment, machineries used at site shall be as per the relevant applicable

code, norms, rules etc. All Movable Machineries, equipments, Vehicles used at site for

disposal of inert, rejects, Closure Work etc. must comply with RTO norms of VADODARA

City and Bidder shall procure necessary insurance and Vehicle Tax receipts of VMC for the

same as required under this contract and as per the VADODARA Municipal Corporation

q) Documentary evidence shall be provided for technical evaluation and all documents &

technical proposal submitted shall be part of contract. The same plan shall be adhered

for implementation. No change in the plan is allowed without the approval of VMC.

r) Entire Time limit for the project is 21 months. (Excluding Monsoon), Bidder shall Supply,

Install, Testing, Commissioning and Construct the plant and other allied facilities and the

process shall be completed within three months from the receipt of LOA/work order. The

mobilization period is a time period excluding the project period and will also include the

time period required for getting necessary statutory clearances / permissions.

s) The Bidder has to obtain all the required permissions/ NOCs from various authorities like

GPCB, in order to operate the plant and process the WASTE at VADODARA Landfill and all

other necessary approval, licenses, permission etc. from concern statutory authority.

 Sorting and Segregation

1) The Bidder after agreement should prepare and submit a comprehensive PROCESSING

plan. This would also include a plan for disposal of inert as per SWM Rules

2) The Bidder shall take necessary steps and processes that would bring in control of odor

and leachate in the region.

3) The Bidder shall set up sorting system flexible enough and convenient for segregation of

dumped material.

4) The Bidder should maximize the separation of recyclables i.e. glass, metal, etc. as well as

other components for generation of RDF from the dump site.

5) It is the responsibility of the Bidder to provide adequate number of sorting machines for

achieving the daily target of 2000 TPD and as mentioned in the scope of work.

6) Bidder shall manage Segregation, Storage, Transportation and Disposal of domestic

hazardous waste, biomedical waste, C&D waste if found during processing of waste at its

own cost. The disposal of any bio-medical waste and C&D waste is the sole responsibility

of the contractor. The contractor has to identify the buyer’s location.

7) The Bidder shall handover any valuable items like gold, diamonds, and all precious

metals other than iron scrap material.

1) Approximate quantity of WASTE to be processed at R.S. No. 346 Makarpura is 10 Lakhs

Metric Ton Waste (Quantity may deviate upto +/- 20% of total estimated volume of

 Recovery of the Disposal Materials

1) The bidder should target to separate the bio-earth from the biodegradable component of

the solid waste at the dump site however contractor may be allowed to segregate only.

2) The bidder should ensure total stabilization of the waste dump so that it releases no

offensive odors and generates no leachates, so as to have the reclaimed land fit for any

other purpose including construction after the settling period as approved scientifically.

3) The bidder should take precaution of minimizing flies, rodents and bird menace and fire

4) The bidder should as in above section deal with pre-process output such as RDF, while

recyclables be sold to appropriate vendors. The pre-process and post composting process

rejects shall be handled as per SWM Rules 2016. The Bidder should explore the possibility

of minimizing the quantum of inert with alternatives. The PROCESSING site, which will be

handed over to contractor by VMC, shall be reclaimed 100 % to its natural level by

contractor. It will be the sole responsibility of the contractor to dispose the total material

recovered along with inert material / waste generated during the process. No recovered

waste including inert material shall be neither allowed to dispose of in VMC Landfill

Cell nor allowed to undergo capping of Inert. The accumulated inert /rejects should not

send for any other applications/uses.

5) The plastic material segregated from the compost shall be handled as per Solid Waste

Management Rules

6) After the removal of dump , the site shall be reclaimed to its natural ground level or

level given by VMC Engineer in Charge.

Bidder shall carry out topography survey in the beginning of project in presence of VMC

officials, PMC/TPI, also periodic topography survey shall be carried out as per tender

condition. Final level/formation level shall be determined jointly by VMC officials,

PMC/TPI consultant and contractor as per prevailing site conditions.

7) The transportation and storage of the inert material and the compost material shall

entirely be under the scope of the Bidder under this project.

8) It is the sole responsibility of the Bidder to dispose the inert matter generated during the

process. Byproducts from such processing i.e. recyclables, enriched soil, compost, gas,

energy etc. will be the property of the Bidder.

9) The moisture content in the RDF should be as per the requirements suggested in

Guidelines for Usage of Refuse Derived Fuel in Various Industries CPHEEO October

 Site Development and Facilities DRAFT

1) The VMC shall assist successful Bidder in getting the access to the landfill with a license to

the bidder to implement the project “PROCESSING and Remediation of WASTE at R. S.

No. 346 Makarpura Landfill through PROCESSING process”.

2) The bidder should carry out necessary geotechnical surveys for considering the

hydrological and flooding potential at sites, in order to mitigate any effect on the

activities during PROCESSING in terms of leachate transport.

3) The plant area shall be fenced or hedged and provided with proper gate to monitor

incoming vehicles or other modes of transportation

4) Bidder should provide weighbridge, calibrated as per the IS Standards, to measure

quantity of various components of waste at landfill is processed in terms of sorting and

segregated materials, RDF, compost material, and inert going out of the site.

5) The bidder shall also provide fire protection measures and safety equipment as

suggested by fire department, VMC

6) The bidder shall provide utilities such as drinking water facilities and sanitary facilities

(preferably washing/bathing facilities for workers) and lighting arrangements for easy

operations during night hours shall be provided and safety provisions including health

inspections of workers at site shall be carried out.

7) Bidder shall set a soil and ground water baseline so that the same will be available to

evaluate post PROCESSING reclamation of the site.

8) Bidder shall monitor ground water quality, work zone air quality and ambient air quality

monitoring within the site from authorized laboratories/Bidders and submit the report on

9) The bidder shall monitor and measure noise levels at the site and interface of the facility

with plant boundary and surrounding area.

10) Bidder has to ensure that he has acquired necessary approvals, clearances in connection

with PROCESSING project from relevant authorities.

11) The Bidders are recommended to follow the methodology of the PROCESSING as per

CPCB guidelines.

12) The Bidder will ensure that a CCTV monitoring system and remote access to CCTV and

weighbridge data should be setup for effective monitoring, Operation and Maintenance

13) Bidder has to design the capacity of PROCESSING plant which can process minimum

TPD waste, keeping in view the entire project timeline, monsoon period, Temporary

Storage Area built up and Closure work to be executed as per CPHEEO guideline and as

 Operation and Maintenance of Infrastructure and Equipment

The bidder shall be responsible for construction, operation of site, maintenance of transportation

trucks, mechanical lifting arrangements to transfer the byproducts into trucks, parking facilities,

weighbridge, CCTV etc. The bidder should maintain the facility and machinery in order to operate

for the concession period.

1) The Bidder shall ensure that his personnel report work every day at designated time and

continue working throughout the day. The Bidder shall make provision for presence of

requisite manpower so that the work is not affected at the site.

2) The Bidder shall maintain at least 10% additional Vehicle / Machinery in inventory in

order to account for any breakdown of equipments, vehicles or additional work required

to be as per the instructions of VMC from time to time.

3) The Bidder should ensure regulated and continuous removal of waste from dump

site/landfill with utmost safety and under standard hygienic conditions. It is to be noted,

If VMC or any of its authorized agency or Health Department Personnel of VMC found

improper hygiene conditions, Penalty at the Norms of VMC may be levied to the

Contractor and if such penalty is not paid by contractor the same will be deducted from

Contractor Running Bill.

4) The waste removed from the dump sites is to be safely transferred to the treatment

facility erected at the site. The Bidder will prepare a layout clearly showing the area

required for treatment of the garbage along with allied activities.

5) The treatment plant should be provided with necessary infrastructure like security and

access control/s, camera monitoring and recording features etc by the Bidder.

6) The entire site should be under CCTV surveillance. For that, High Definition IP based

cameras in adequate numbers (as directed by VMC) shall be provided by the Bidder and

recording of the same has to be submitted by bidder for each month or as and when

required by VMC, during entire project duration.

7) In case Bidder are required to set up ancillary facilities at site like Fuel storage, DG set

etc., VMC may assist the Bidder in getting the same installed at site for period of contract

only. However, the necessary permissions required are to be obtained by Bidder at his

8) All handling of explosives, including storage, transport shall be carried out under the

rules approved by the “Explosives Department of the Government”.

9) The Bidder shall take necessary steps and processes that would bring in control of odour

and leachate in the region

10) The Bidder shall set up sorting system flexible enough and convenient for segregation of

dumped material

11) The Bidder should maximize the separation of recyclables i.e. glass, metal, etc as well as

other components for generation of RDF from the dump site

12) It is the responsibility of the Bidder to provide adequate number of sorting machines for

achieving the daily target waste quantum so as to complete the project in stipulated time

13) The bidder should target to separate the bio-earth from the biodegradable component of

the solid waste at the dump site.

14) The bidder should ensure total stabilization of the waste dump so that it releases no

offensive odours and generates no leachates, so as to have the reclaimed land fit for any

other purpose including construction after the settling period as approved scientifically.

15) The bidder should take precaution of minimizing flies, rodents and bird menace and fire

16) The Bidder should explore the possibility of minimizing the quantum of inert with

alternatives. The accumulated inert /rejects should not send for any other

applications/uses.

17) Bidder shall ensure proper use of all the required PPEs while carrying out jobs.

18) Bidder shall ensure that adequate resources in terms of PPEs and tools-tackles should be

available with his/her workmen.

19) Bidder shall ensure that his/her all Lifting Tools and Tackles are certified by competent

person (e.g. Chain Blocks, Slings, D- Shackle, Wire Rope, Crain etc.)

20) Bidder shall ensure that all his/her Electrical Appliances like Welding m/c, grinder, Drill

m/c, Breaker etc. are be in good condition with proper industrial plug top with good

cable. Bidder shall not bring any equipment with joint or damaged cable.

21) Bidder shall ensure that his/her workmen will start the job only after proper safety

22) It is the sole responsibility of the Bidder to abate the Odour and fire nuisance on the site.

The Bidder has to use enzyme/herbal based products which will help to abate the Odour

and fly nuisance. Necessary fire fighting vehicles shall be arranged on the site to abate

the fire nuisance. The Bidder shall make necessary arrangements such as water tanker,

fire extinguisher, firefighting pump on the

23) site to extinguish the fire at their own expense.

24) Safety of the WASTE at the site will be the responsibility of the Bidder. The Bidder will

make sure WASTE and the RDF removed from the WASTE is safe from fire on the site. In

case of the accident on the site, the Bidder will bear the expenses/ penalty as per

Directions issued from VMC/various governing authorities.

25) The plastic material segregated from the compost shall be handled as per Plastic Waste

Management rules-2022.

26) After the removal of dump, the site shall be reclaimed to its natural ground level.

27) The Bidder shall recover any domestic hazardous waste, biomedical waste and C&D

Waste if found during excavation, sorting/ segregation and has to handle/disposed the

same as per the prevailing norms.

28) The Bidder shall handover any valuable items like gold, diamonds, and all precious metals

other than iron scrap material to EIC of VMC.

29) The Bidder will segregate any Hazardous waste [as defined in Hazardous Waste

(Management, Handling and Trans-boundary Movement) Rules, 2008] if existing inside

the site and separately earmarked. Successful Bidder shall dispose of the same at GPCB’s

approved sites in accordance with Hazardous Waste (Management, Handling and Trans-

boundary Movement) Rules, 2008 or amendments thereafter.

30) All the material recovered from PROCESSING plant is the product belonging to the

contractor and the same has to sold/disposed off as per norms laid in Solid Waste

Management Rules-2016 within 10 days.

31) There should not be any backlog qty. for the product/ byproduct recovered during the

MSW PROCESS, if above material qty. is stored for more than 14 days will be taken into

account for penalty provision.

32) Bidder has to keep record of the material recovered/sold by him through PROCESSING

process through the digital weigh bridge slip and the same shall be keep in form of log

book and checked by Engineer appointed by VMC or through agency so appointed and

the same should be monthly approved by departmental head VMC. Bidder must submit

gate pass, date, qty., truck registration number carrying RDF to WTE plant, Cement mfg.

industry, other industry (with CTE, CTO).

33) At the end of the Project period, the bidder will leave the site along with all his

equipment’s and facilities used and handover the clean area without claiming

demobilization charges, any compensation of whatever nature. Bidder has to completely

remove the plant, machineries and equipment from the site and clear the project area

and shall be handed over to VMC to the satisfaction of EIC/TPI

34) During processing of accumulated waste bidder shall make efforts to minimize moisture

content through windrow process.

 Completion and Exit

At the end of the concession period, the bidder will leave the site along with all his equipment’s

and facilities used and handover the clean and reclaimed area without claiming any

compensation of whatever nature, to the satisfaction of EIC/TPI

c. Working hours

The Contactor shall ensure that his personnel report work every day at designated time and

continue working throughout the day. The Bidder shall make provision for presence of requisite

manpower during national holidays and festivals so that the work is not affected at the site. The

Bidder should ensure presence of his workforce at the specified time. The corporation has the

right to charge the Bidder for any damage caused to corporation assets and the same shall be

recovered from the Bidder with immediate effect. The Bidder shall maintain at least 10%

additional Vehicle / Machinery in inventory in order to account for any breakdown of

equipments, vehicles or additional work required to be as per the instructions of VMC from time

to time. It is unlawful for the Bidder to dump or dispose of solid waste garbage or recyclables

upon any street, alley or other publicly owned property unless expressly authorized by the

corporation for special collection programs.

d. Site Particulars

The intending tenderers shall be deemed to have visited the site and familiarized themselves

thoroughly with the site conditions before submitting the tender. Non-familiarity with the site

conditions will not be considered a reason either for extra claims or for not carrying out the work

in strict conformity with the drawings and specifications.

For site visit, the intending tenderer may contact Executive Engineer (Solid Waste Management),

Vadodara Municipal Corporation.

The proposed layout of the Vadodara Landfill Development is shown below. As shown in the

drawing below, minimum 2.5 acres of the land as approved by VMC shall be provided with

natural ground level inside the landfill area by VMC for setting up the machineries. In case the

Bidder requires more land, the details of the same to be provided by the Bidder in the technical

proposal. Also, the bidder is free to utilize the space with the WASTE landfill area for pre-

stabilization and aerating the dump waste by clearing the land in the existing landfill by shifting

or moving the WASTE here and there and create the space for pre-stabilization of the waste.

e. Methodology to be Adopted

1. The Bidder should ensure regulated and continuous removal of waste from dump site

/landfill with utmost safety and under standard hygienic conditions.

2. The waste removed from the dump sites is to be safely transferred to the treatment

facility erected at the site. The Bidder will prepare a layout clearly showing the area

required for treatment of the garbage along with all inductivities.

3. The Bidder should provide the treatment plant with necessary infrastructure like

security and access control/s, camera monitoring and recording features etc.

4. A separate first aid facility will be provided at the treatment plant within 100 mts.of the

treatment facility.

5. Bidder may plan work in three shifts, IF REQUIRED

6. The hardware and technology adopted may include but not limited to the following:

I. Size reduction machineries.

II. Magnetic separator for ferrous metals &scraps.

III. Size reduction &Screening.

IV. Effective segregation of non-biodegradables mass like plastics, inert material

(construction/demolition waste), etc.

V. Collection of biodegradable and organic matter followed by scientific processing.

VI. Transfer and disposal of metal scrap and other recyclable mass like glass and

plastics to primary producer industry either directly or through approved

vendors /Bidders.

VII. Byproducts from such processing like recyclables, RDF will be the property of the

VIII. The Bidder has to ensure that the aggregates that are segregated products will

be cleared from the landfill within 14 daysfrom the date of segregation of the

IX. The plant and machineries necessary for each of the above steps will be part of

the proposal submitted to VMC for approval.

X. The Bidder will ensure that the land will be cleared to the natural ground level. If

any waste is found below the ground level, the Bidder at his discretion can

accept to go ahead with the PROCESSING upon mutual consent.

XI. The plan proposed should be comprehensive in terms of providing a source to

XII. The Bidder will ensure that a SCADA system would be setup for effective

Operation and Maintenance of the plant.

XIII. The Bidders are recommended to follow the following methodology of the

PROCESSING as per CPCB guidelines published in Feb 2019 shown below.

Figure 1: Recommended Methodology for PROCESSING of WASTE

f. Weighing System

The Bidder has to utilize the existing weighbridge or any other suitable system for weighing after

getting approval from VMC for measurement of WASTE to be processed. This weighing system

should meet the following condition:

35) The Bidder must get the approval from VMC for utilizing the existing weigh bridge for the

purpose of the WASTE weight measurement.

36) The Bidder shall ensure that the weighing system shall be made fully online, electronic

wherein the data of weighment system shall me maintained properly for the entire

contract period with backup server facility and shall be provided as and when required by

VMC official and other authorized Bidders / individuals

37) The weigh bridge should be under CCTV surveillance with data storage for the entire

contract period.

38) CCTV recordings of Operation of weighing system shall be provided as and when required

by the VMC officials and other authorized Bidders / individuals

39) All the data acquisition of weighing system comprising weight of WASTE to be processed

shall be done online on website in public domain in view of the transparency of project

operations. Dedicated connectivity for both VMC users and citizens shall be provided by

40) Any malfunctioning in operation of weighing system will be responsibility of the Bidder

41) In case of any malfunctioning / technical problem in the functioning of weighing system,

the same shall be rectified by the Bidder within the period of 24 hrs. During this period of

failure, weighing of WASTE shall be carried out at private weighbridge located outside

which should be approved by VMC at Bidder’s cost and no additional charges shall be

g. Drawings and Documents

The successful bidder shall submit the drawing layouts and construction drawings following the

requirements of IS codes. Electrical drawings shall be submitted and approved from the VMC

h. Environmental Standards

I. Bidder has to follow the Environmental Standards as mentioned below

a. Air Quality Monitoring: As per Solid Waste Management Rules 2016 (SWM Rules 2016) or

amendments thereafter with respect to baseline site parameters.

b. Noise Monitoring – As per Noise Pollution Rules 2000 or amendments thereafter with respect

to baseline site parameters.

c. Leachate Management — As per Solid Waste Management Rules 2016 (SWM Rules 2016) or

amendments thereafter with respect to baseline site parameters

d. Odour Monitoring – As per CPCB guidelines ‘Odour Pollution & Its Control May 2008’ or

amendments thereafter with respect to baseline site parameters.

e. Water Quality Monitoring - As per Solid Waste Management Rules 2016 (SWM Rules 2016) or

amendments thereafter with respect to baseline site parameters.

f. Aggregate Disposal- As per Solid Waste Management Rules 2016 (SWM Rules 2016) or

amendments thereafter with respect to baseline site parameters.

g. PROCESSING of WASTE – As per CPCB Guidelines for Disposal of WASTE (Old Municipal Solid

Waste) (Feb-2019) or amendments thereafter with respect to baseline site parameters.

h. Guidelines for Usage of Refuse Derived Fuel in Various Industries CPHEEO October

II. Bidder has to make all the necessary arrangement for monitoring of environmental standards

to the extent possible Bidder may appoint a Professional Consultant/ Company approved by

MoEF / NABET to achieve these standards.

III. Bidder must submit the lab results monitoring all the aspects such as properties of soil, air,

ground water, noise, leachate, RDF, etc. with every monthly bill

IV. The Bidder shall be responsible for treatment and disposal of the leachate generated/ existing

on the site during the contract period.

V. The Bidder has to obtain all the required permissions/ NOCs from various authorities like GPCB,

in order to operate the plant and process the WASTE at Vadodara Landfill and all other

necessary approval, licenses, permission etc. from concern statuary authority.

VI. In the event that more than one waste processing plant is established to meet the required

processing capacity, the contractor shall ensure that sampling of aggregates generated from

each individual plant is carried out separately.

i. Hazardous Waste

The Bidder will segregate any Hazardous waste [as defined in Hazardous Waste

(Management, Handling and Trans-boundary Movement) Rules, 2008] if existing inside the

site and separately earmarked. Successful Bidder shall dispose of the same at GPCB’s

approved sites in accordance with Hazardous Waste (Management, Handling and Trans-

boundary Movement) Rules, 2008 or amendments thereafter.

 Performance security of the Bidder will be released only after the entire project site has been

inspected by VMC officials and handed over to VMC without encumbrances.

 It is the sole responsibility of the operator to abate the odour and fire nuisance on site.

Operator has to use all such materials & technology which are prescribed to prevent bad

odour, flies &fire nuisance. Necessary fire fighting vehicles shall be arranged to abate the fire

nuisance. However, in case of major fire incidence, VMC may assist by providing fire fighting

vehicles according to availability at that time. Necessary safety gears shall be provided by the

operator to all staff working as per the good industry practice.

 Bidder shall ensure that material which is to be transported for disposal after scientific

processing is not dumped at Vadodara Dumping Ground. They can make necessary

arrangement like fencing or any other suitable arrangement as directed by VMC authorities to

prevent such events.

j. Special Conditions

a. There will be no lease of land to the Bidder. He will only set up the plant on VMC’s land for

scientifically treating the garbage and operate it without any interest in land whatsoever.

However, VMC will provide necessary assistance to lenders/bankers/financial institutions

funding the project in terms of granting right to entry if there is a need. Such right of entry

however will be restricted to the plant and machinery set up by the Bidder and will under no

circumstances be extended to the land. As specified above, there will be no lease of land to

the Bidder and hence the question of creation of encumbrances on the land does notaries.

b. The Bidder should familiarize themselves with the site conditions, and also carry out

necessary site visits, surveys, studies / testing, analysis of the existing MSW with due

diligence at their own cost prior to the RFP. Bidder will be allowed to take bores at site to

ascertain density at different levels and to carry out analysis of strata. All the

data/information/maps provided in the RFP are indicative only. Bidder shall not bring any

dispute regarding any data provided in the RFP, variation in quantity and characteristics of

MSW as he is expected to do his own studies.

c. Documentary evidence shall be provided for technical evaluation and all documents &

technical proposal submitted shall be part of contract. The same plan shall be adhered for

implementation. No change in the plan is allowed without the approval of VMC.

d. The entire site should be under CCTV surveillance. For that, High-Definition IP based

cameras in adequate numbers (as directed by VMC) shall be provided by the Bidder.

e. The Bidder must take necessary monsoon precautions such as leveling of the road,

provision for removal of the rainwater, stabilization of the heap of the WASTE, safety for

electrical panels and equipment, leachate collection and disposal, workman safety etc.

Precaution to be taken during monsoon for covering inert, soil, RDF etc.

f. The Contractor shall ensure daily spreading, levelling and compaction (wherever required) of

aggregates material disposed at the designated with the instructions. No heap, mound or

unlevelled dump shall remain at the disposal site beyond 3 days from the time of unloading.

k. Provision for Building Ancillary Facilities

In case Bidder are required to set up ancillary facilities at site like Fuel storage, DG set etc., VMC

may assist the Bidder in getting the same installed at site for period of contract only. However,

the necessary permissions required are to be obtained by Bidder at his cost.

All handling of explosives, including storage, transport shall be carried out under the rules

approved by the “Explosives Department of the Government”.

l. Handover of Site by VMC to Contractor.

Vadodara Municipal Corporation shall handover the site to the contractor within thirty days

from the signing of the agreement, on, as is-where-is-basis, peaceful physical possession of the

site free from encumbrance, for implementing the project. Upon the site being handed over, the

Bidder shall have the right to enter upon, occupy and use the same and to make at its costs,

charges and expenses such investigation, development and improvements in the site as may be

necessary or appreciate to implement the project and provide the Project Facilities in accordance

with the provision of the agreement.

m. Mobilization and Construction period and commencement of

Bidder shall Supply, Install, Testing, Commissioning and Construct the plant and other allied

facilities and the process shall be completed within 3 months from the receipt of LOA/work

order. This will include the mobilization period and time period required for getting necessary

statutory clearances/permissions. After completion of construction and erection of the plant,

operation of the plant shall commence which will be considered as Commercial Operation Date

(COD) of the project.

n. Dumping of Fresh Waste

All Fresh MSW will be dumped in the Vadodara Dump site only at designated locations based on

discussions and plan layout discussed between the Bidder and VMC. Bidder will not be forced to

process fresh waste as and when it is dumped. However, it would be a prerogative of the Bidder

to accept processing of fresh waste if they feel it has considerably decomposed and can be called

as WASTE at the end of the contract period or any time deemed fit. Such a quantity can be

further deemed as a part of this Contract quantity.

o. Terms of Payment

Payment will be made on the basis of weighment of incoming waste to the processing plant set

up by the Bidder for the purpose of this project. Payment will be released after ensuring that

waste is processed as per the applicable rules in force and removed from the site for further

1) Bidder shall quote the rate either for royalty or for tipping fee.

2) The Tipping fee or Royalty Amount has to be quoted by the bidder on per Metric Ton

basis as mentioned in Price Bid.

3) If bidder does not quote either in Royalty or Tipping Fee, then bidder shall have to run

the plant at his own expense. The revenue generated by selling of Processed waste

(Compost, Recyclables, RDF etc.) shall be taken by bidder.

4) The Royalty amount quoted by the bidder in the price bid shall have to be paid by the

bidder to Vadodara Municipal Corporation on intake of quantum of waste taken for

5) If bidder quotes rate for Tipping Fee, then Vadodara Municipal Corporation will pay

tipping fee to bidder per MT basis for waste taken by bidder.

6) For any delay in the payment of royalty amount by the contractor, it shall attract an

interest of 12% per annum.

7) In case at the handover the Project the machines are not in good working condition and

requires maintenance, it shall be done by the bidder at his own cost. If bidder is not

willing to do the same bidder must have to clear the land and to be handover to

Vadodara Municipal Corporation.

8) Before making any payment to bidder, the penalty will be deducted (if imposed for any

event as mentioned in penalty clause) from bidder’s RA Bill and the payment will be

made accordingly.

All the payment shall be made according to prevailing rules of Vadodara Municipal Corporation

as well as Center/State government. If any changes in rules occur during the contract period,

then it shall be binding both to VMC as well as Contractor/ Bidder.

I. Bill Submission

In case of bidder opts to quote for tipping fees, the Bidder has to submit the bill for the work

carried out. Payments shall be processed in within 30 days from the date of submission of Invoice

by the Bidder in accordance with the terms and conditions mentioned in Scope of Work. Also, the

Bidder shall submit the following documents/ details along with each bill raised towards the

1I) Contour survey every quarter showing the quarterly volumetric reduction of existing dump.

2) Laboratory test results of each month for Soil, Maturity Test for the Organic Content, RDF,

Noise, Air and Leachate at the site from NABL approved environmental lab.

3) Undertaking for utilization or disposal of the inert as per SWM Rules 2016 and Environmental

4) Graphical Representation of the volumetric reduction of the dump

5) Site photos of the work done in that month (before and after)

6) Quantity of the Inert (RDF, Soil, C&D, inert etc.) disposed in each month

In case of bidder quotes for Royalty, then bidder shall have to submit the following details

1. Quantum of waste taken for processing / intake in one month

2. Quantum of waste disposed / sold in one month

3. Contour survey every month showing the monthly volumetric reduction of existing

4. Laboratory test results of each month for Soil, Maturity Test for the Organic Content,