Prov. and Fixing False ceiling at new cirlce office Botad

2 Schedule-A including checklist 5 –

3 Scope of work

4 General commercial terms and conditions 13 –

5 General conditions of contract 31 –

6 General rules and directions for the guidance of contractor 46 –

7 Agreement format 52 -

8 General safety rules / norms to be observed by the contractors 54 –

9 Labour Laws 58 –

10 Bank guarantee format for EMD 61 -

i) List of works completed by the tenderer

ii) Declaration regarding works on hand with the tenderer

iii) Plants and Equipment’s Available for use on this work

iv) Plants and Equipment’s to be procured

v) Details of key Technical Supervisory and Administrative Personnel

vi) Information of partners

vii) Performa showing the details of site visit done by Agency before quoting the

viii) Undertaking in regard to stop deal / banned for business dealing / black list

12 Indemnity bond format

Drawings (The bidder is requested to down load the separate PDF drawing

file also attached with the tender on web site)

14 PRICE BID: Schedule B (online)

NOTE :- All Technical documents shall be submitted online only.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

The Superintending Engineer, PGVCL, Co,Botad invites On line Tenders from registered contractors

of Minimum ‘E2 and above class’ for the work of “Prov. and Fixing False ceiling at new cirlce office

Botad ”. Tender Papers & Specifications may be downloaded from Web site

https://pgvcl.nprocure.com (For view, down load and on line submission) and PGVCL web site

www.pgvcl.com (For view & down load only). Tender fee may be paid along with submission of

tender in Preliminary bid cover, for respective tender. All the relevant documents of tenders

towards Tender fee & EMD to be submitted physically shall be received only by Registered Post A.D.

or Speed Post addressed to The Superintending Engineer, PGVCL, Co,Botad.

“NO COURIER SERVICE OR HAND DELIVERY” will be not allowed. The tender detail is as below:-

Sr. No. Description Detail

1 Tender Notice No. Tender No. 467 dt 1.4.2026

Prov. and Fixing False ceiling at new cirlce

Rs.948709.21 PLUS 18 % GST AS

3 Estimated cost APPLICABLE ON DATE OF TENDER i.e. Rs.

4 Time limit 30 days

5 Class of Registration required “E2 and above Class”

6 Tender Fees (Non Refundable)

7 Earnest Money Deposit (EMD) Amount Rs. 9500/-

Online Preliminary, Technical & Price bid

8 i.e., On line (e-tendering) tender/offer Dt. 13-4-2026 up to 18.00 Hrs.

submission last date (This is mandatory)

Last date of Physical submission of

documents towards tender fee and EMD On or before date: 16-4-2026 up to

(By Registered Post A.D. or Speed Post 18.00 Hrs.

Date of opening of preliminary bid online Dt 17-4-2026 at 11.00 Hrs.

(Tentative, if possible) (if possible)

Date of opening of Technical Bid online

11 Dt. 17-4-2026 .at 11.00 Hrs. (if possible)

(Tentative, if possible)

12 Date of On line Opening of Price Bid Dt. 18-4-2026 .at 11.00 Hrs. (if possible)

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

(a) All the relevant documents as per requirement of the Tender also to be submitted physically

along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such

documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be

considered and no further communication in the matter will be entertained.

(b) If any deviation found in Data/Details/Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, Technical and commercial

documents etc.) of bidder, offer of the same bidder will not be considered and no any further

communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit

the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will

not be opened and only on -line submitted price bid will be considered for evaluation.

(c) It is mandatory for all the bidders to submit their tender documents by both forms viz. on-line

(e-tendering) and in physical form in schedule time. If tender documents submitted in only any one

form, say either by on line or physically, in that case the tender will not be considered.

Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also will not

be published in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to The Supt. Engineer, Circle office, PASCHIM GUJARAT VIJ COMPANY LTD.

Botad, PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

NOTE: IMPORTANT

The PGVCL reserve the right to reduce / enhance the tender quantity of any item at the time of

1. finalization of the tender and during execution of work as per as per site requirement. No rate

escalation will be given in this regard.

If the physical documents of tender towards tender fee and EMD will not reach to this office within

2. mentioned date & time, offer will be out rightly rejected even successful submission of On Line

All the bidders should be registered in “Class E2 and above” with Govt. / semi Govt. as per tender

3. conditions, otherwise their bids will not be considered eligible for technical scrutiny and as such,

their tenders will not be considered.

VALIDITY OF TENDERS.

Validity of tender shall be for a period of 180 days from the schedule date of opening of technical

bid and may be further extended to 30 days by PGVCL if require and all the tenderer shall be

bound to execute the work with quoted rate in this tender.

The tenders are to be submitted by the intending bidder In Single Envelope in which One

Separate Sealed And Super Scribed Envelope as listed below is to be packed :

Preliminary bid Cover:

Having DD of tender fee and EMD. This Sealed Cover should be written as “PRELIMINARY BID

COVER“ (no cover shall be accepted after due date and time of the receipt of tender stipulated in

Notice irrespective of delayed due to postal service or any other reasons and PGVCL shall not

assume any responsibility for late receipt of Preliminary bid cover; any correspondence in this

matter will not be entertained)

Technical bid documents with detail such as narrated in checklist of documents shall be submitted

6. ONLINE Only (Without these documents, the tenderer will not be qualified for opening of price

COMPLETION PERIOD :

The completion period of this work shall be 30 days from the date of commencement of work.

SOLVENCY CERTIFICATE

The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months

which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum of

Minimum 20 % of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of the work

9. order amount through Demand Draft or Bank Guarantee within 15 days from the date of the

Letter of Acceptance. In case contractor fails to pay the security deposit within the specified time,

LOA will be treated as cancel and his earnest money will be forfeited without issuing any notice.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the tenderers offer without assigning any reason thereof.

Agreement / Indemnity bond to be executed by Successful Bidder:

The successful bidder has to execute notarized agreement & indemnity bond on Rs. 300/- stamp in

Prescribed format of PGVCL within 15 days from date of letter of acceptance (LOA). Cost of the

same will be borne by the contractor.

No price preference shall be given on any account. All tenders shall be evaluated on the basis of

firm price end cost including GST & Cess as applicable.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

REGARDING RESTRICTIONS ON WORKS FROM A BIDDER OF A COUNTRY WHICH SHARES A

LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India i.e. China, Pakistan and Bhutan will be

eligible to bid in this tender only if the bidder is registered with the Registration committee constituted by

Department for Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any

person or firm or company, including any member of a consortium or joint venture (that is an association of

several persons, or firms or companies), every artificial juridical person not falling in any of the descriptions

of bidders stated hereinbefore, including any agency branch or office controlled by such person, participating

in a Works process.

III. "Bidder from a country which shares a land border with India" as mentioned above for the purpose of this

a. An entity incorporated, established or registered in such a country as mentioned above; or

b. A subsidiary of an entity incorporated, established or registered in such a country as mentioned above; or

c. An entity substantially controlled through entities incorporated, established or registered in such a country

as mentioned above; or

d. An entity whose beneficial owner is situated in such a country as mentioned above; or

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country as mentioned above; or

g. A consortium or joint venture where any member of the consortium or joint venture falls under any of the

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s), who,

whether acting alone or together, or through one or more juridical person, has a controlling ownership

interest or who exercises control through other means. explanation.

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per cent of

shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the management or

policy decisions including by virtue of their shareholding or management rights or shareholders agreements

or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone or

together, or through one or more juridical person, has ownership of entitlement to more than fifteen

percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together, or through one or more juridical person, has ownership of

or entitlement to more than fifteen percent of the property or capital or profits of such association or body

of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant

natural person who holds the position of senior managing official;

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the

trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural

person exercising ultimate effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with third

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a country which

shares a land border with India unless such contractor is registered with the competent authority.

Every bidder/s should, at the time of submission of bid, give a declaration as per attached Certificate

for above with EMD cover.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

[ON Rs.300/- Stamp Paper Duly Notarized]

(To be submitted in Physical form with EMD Cover Documents)

Subject: Prov. and Fixing False ceiling at new circle office Botad.

Reference: Tender No.

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a land

border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is not from such a country and is

eligible to be considered.”

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a land

border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is from such a country as

mentioned above and I/We have been registered with the Competent Authority [Registration committee

constituted by Department for Promotion of Industry and Internal Trade (DPIIT)] [Evidence of valid

registration by the Competent Authority is attached]. Further I/We hereby certify that our firm fulfills all

requirements in this regard and is eligible to be considered.”

Seal of the Firm

Signature of the Authorized Representative of the firm

Name of the Tendering Firm/Agency:

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED IN ONLINE

Documents in following order to be attach ONLINE only

Tender Documents

1. Technical Bid along with annexures in given format only dully sign & stamped

2. In case of partnership firm Notarized copy of power of Attorney in favour of a person authorized to

sign tender documents

3. All Amendments duly signed and sealed. (if any)

4. Commercial terms and condition with duly signed and sealed

Self-attested photocopy of Certificates

5. Scan copy of PAN Card dully attested

6. Scan copy of GST registration certificate dully attested

7. Scan copy of Employee Provident fund certificate dully attested

8. Scan copy of Solvency certificate (20 % of tender amount) issued by scheduled / Nationalized bank

of RBI dully attested.

9. Scan copy of registration in appropriate class specified in tender or above Class registration dully

10. Experience having successfully completed similar works during last 7 (Seven) years from previous

month in which tender is invited should be either of the following :-

(i) Three similar completed works costing not less than the amount equal to 40 % of the

estimated cost.

(ii) Two similar completed works costing not less than the amount equal to 50 % of the

estimated cost.

(iii) One similar completed works not less than the amount equal to 80 % of the estimated

11. Average annual commercial turnover during the last 3 years, ending 31 st March of the previous

Financial year should be at least 30 % of the estimated cost.

12. Annual report of balance sheet and profit/loss of certified by chartered account for last three

Years, if work estimate/Tender amount is more than Rs. 50 Lakh.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

DETAILS OF TENDER FEE / EMD

1. Tender No. Dt:-

Rs. 1180/- [Rupees One Thousand

2. Tender Fees (Non-refundable ) only]( Including With GST)

Non Refundable.

3. EMD Payable Rs. 9500/-

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque/RTGS/NEFT No.______________Dated

Towards Tender Fee Rs. _____________

Demand Daft / Banker’s Cheque RTGS/NEFT No.________ _______ Dated__________

Bank Guarantee No. ________________ valid upto _______________ issued by

Amount Rs. __________________On _______ Bank towards requisite (EMD) Earnest

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Major works covered in this work are “Prov. and Fixing False ceiling at new circle office Botad” as per

specifications and terms mentioned here under.

1. The site of proposed work is situated at “New circle offie Botad, Dist-Botad”. The proposed site area

is not leveled.

2. The scope of work is explained in Tender Specification. The work shall be carried out according to the

enclosed General Conditions, Technical Specifications & such of the working drawings approved by

3. Any activity not specifically mentioned in the tender but necessary in the opinion of engineer in

charge of work must be carried out for successful completion of the job.

4. Before taking up construction activity; the agency has to cut / trim the trees if any which obstruct the

working, of any diameter, bushes, vegetation’s, i.e. roots, plant, shrubs, grass etc including stacking

and crediting to PGVCL as directed with no extra cost.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

GENERAL COMMERCIAL TERMS AND CONDITIONS OF TENDER

1. The tenderer should thoroughly read all the following clauses before submitting their tender. The scan

copy of the General terms and conditions duly signed, stamped with company’s seal must be submitted

in online form with tender.

2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT) THE TENDER IS

INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE

MANDATORY AND IF ANY DEVIATION FOUND IN THE OFFER, THE TENDERS / OFFERS WILL BE

OUTRIGHTLY REJECTED AND NO FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as per requirement of the Tender are to be submitted online along with

the Tender in sealed cover containing separate sealed EMD cover so as to reach on OR before due date

and time mentioned in tender notice. All such documents should be strictly submitted by RPAD/speed

post only. Otherwise the offer will not be considered and no further communication in the matter will

be entertained.

[B] If, any deviation found in Data / Details / Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, documents etc.) of bidder, offer of the

same bidder will not be considered and no further communication in the matter will be entertained.

However, it is sole discretion to the company for taking final decision.

Further bidders are requested to submit technical & price – bid (Schedule – B) on-line only and not to

submit the technical & price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be considered for

[C] Bidders should submit the documents online as per checklist in Schedule A.

Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably be paid by way of

Demand Draft / Banker’s Cheque/RTGS/NEFT; otherwise offer will be ignored out rightly. Indian Postal

Orders (IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of “Paschim Gujarat Vij

Company Ltd.”, Payable at Botad. (Tender fee will be accepted in cash upto Rs. 10,000/- only at PGVCL

Circle office, Botad cash counter during working days between 11.00 AM to 02.00 PM and on working

Saturday between 11.00 AM to 12.30 PM.

The tender fee is Non-refundable under normal circumstances. However, if PGVCL decides to scrap/

cancel the tender, by one or another reason, in which bidders are not responsible for cancellation / scrap

of tender, in such case tender fee may be refunded without GST to bidder(s), at sole discretion of PGVCL.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

In case of payment through DD / Banker’s cheque, the scanned copy of original document shall have to be

uploaded with the bid and original copy of the same will have to be submitted, at the office address

specified and time mentioned in tender notice.

Tender fee Demand Draft / Banker’s Cheque must be kept in the “Tender fee and EMD cover”; otherwise

supplier’s offer is liable to be rejected.

4. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / RTGS/NEFT / Banker’s Cheque in favour of the Paschim Gujarat Vij

Company Ltd. of any Scheduled / Nationalized Banks in Botad It can also be furnished by way of an

irrecoverable Bank Guarantee as per prevailing GOG circular in a standard format prescribed by PGVCL

(Format given in this tender document). Cheques are not acceptable. CORPORATE BANK GUARANTEES

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from the

date of opening of technical bid.

In case of payment through DD / Banker’s cheque / Pay order/ Bank Guarantee, the scanned copy of

original document shall have to be uploaded with the bid and original copy of the same will have to be

submitted, at the office address specified and time mentioned in tender notice

If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft or Banker’s cheque

or pay order or Bank Guarantee. Otherwise it should be paid either in cash (upto Rs. 10,000/- only) at

the office address specified in the tender document or by Demand Draft or Banker’s Cheque or pay

order only. Payment of EMD by RTGS/NEFT/online shall be encouraged.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer or (ii)

the Tenderer fails to furnish / deposit the Security deposit towards Execution Period as per Condition of

contract clause no. 2.0.

The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on submission of

application and original Money Receipt. The EMD will be returned to the successful tenderer and

remaining unsuccessful tenderer after successful tenderer furnishes the Security Deposit for

performance and duly enters in to the contract. If he fails to furnish the SD or to execute the contract for

the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified from tendering

for further work.

EMD will be returned to the successful Bidders, only on their submission of Security Deposit towards

execution period against LOA released on them.

5. TENDER STAGES

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid (Online only).

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out

The price bid of those who are techno-commercially qualified shall be opened. After technical bid is

opened, for modification, if any, all shall be given equal chance.

The tenders are to be submitted by the intending bidder by Two Bid system in which only Preliminary

bid cover is to be enclosed in one Main Envelope having written on it Tender for work of “Prov. and

Fixing False ceiling at new circle office Botad ”

The envelope to be enclosed is as below:-

A. Preliminary Bid COVER

The EMD Cover should contain the following documents: i.e., a,b and c as under.

a. Documents towards payment of Tender fee in case of payment through DD / Banker’s cheque

RTGS/NEFT / copy of cash receipt (upto Rs. 10,000); the same may please be kept in the Preliminary

bid cover only and shall be reached within specified time as mentioned in tender notice

b. Documents towards payment of Earnest Money Deposit (EMD) in case of payment through DD/

RTGS/NEFT / Banker’s cheque / Pay order/ Bank Guarantee & tender. Fee may please be kept in the

EMD cover only and shall be reached within specified time as mentioned in tender notice.

Bids submitted without Earnest Money Deposit by the firms will be rejected without entering into

further correspondence in this regard.

c. Undertaking duly notarized on Rs. 300/- stamp paper regarding restrictions on works from a bidder of

a country which shares a land border with India

6. Technical bid documents to be submitted online only as per list of documents mentioned in Schedule

7. Bids are invited under a Single Stage – Two bid procedures. Bidders are to submit TECHNICAL BID &

PRICE BID ONLY BY ONLINE & if it will be submitted physically the same will not be opened & will

not be considered.

The technical proposal along with qualification information will be subjected to an evaluation process

contained as a part of the tender document and bidders those who found fit to qualify will be eligible

for opening of the price bid. PGVCL reserves its absolute and unchallengeable right to qualify or

disqualify one or all bidders by following an objective and transparent system. The envelope

containing the technical bid will be opened first of the bidders and evaluation of their technical

proposals and to determine the responsiveness of the bids. Price bids of only those contractors who

are declared as substantial responsive to the requirements of the bid documents will be opened only

online for further evaluation. Qualification requirement specifying financial capacity, technical,

minimum acceptable levels with regards to bidder’s experience in relevant projects and other

relevant factors, such as work in hand, etc. will be evaluated first, and those qualifying criteria will be

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

considered for further price evaluation. Technical proposal, which are not substantially responsive

will be rejected.

Tenders will be opened on the day & time indicated in the tender notice in the presence of such

bidders who wish to remain present.

8. The bidders shall note that no deviations from the technical specifications or commercial conditions

with this bid are acceptable & it will be presumed that the bidder agrees entirely with the

specifications & General terms & conditions of the contract.

9. The tenders received after time and date specified in the tender notice, will not be accepted. Once

the offer submitted by the contractor before due date of submission, the contractor will not be

allowed to submit revised / additional / modified / other even before due date. However, if the issue

and receipt of tender is extended by the PGVCL due to any reason, the contractor may submit the

revised offer before due date of submission, if he wish to submit.

10. The work shall be completed within the period stipulated in the contract. However it may be noted

that drawings shall be released progressively & site clearance arranged accordingly to the progress of

work at site. Therefore the contractor has to organize & coordinate the works to suit these. In the

event of any delay due to the above or due to any other reason not attributable to the contractor,

reasonable extension in the completing the work may be given at the discretion & as decided by the

PGVCL but no Compensation or idle charges will be paid to the contractor under any circumstances.

11. The tenderers shall be presumed to have carefully examined the drawings, conditions & specifications

of the work & to have acquainted themselves with all the details of the existing site conditions,

locations, materials, geological & weather conditions/characteristics, labour conditions & in general

necessary information & data etc. pertaining to & need of the work.

12. On acceptance of the tender the name(s) of the accredited representative(s) of the tenderers who

would be responsible for taking instructions from the Engineers of the PGVCL shall be communicated

to the Superintending Engineer, Paschim Gujarat Vij Co. Limited, Botad Circle.

13. CONDITION OF TAXES (i.e. GST)

a. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and % of GST and Cess as applicable should clearly be indicated

separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and

all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not

claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately passed on to the COMPANY,

without COMPANY making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess

is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which

should be clearly indicated in the price bid. COMPANY may at its discretion consider such offer with

presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive

of GST and Cess.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation

of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in

the price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at applicable

rate (i.e. at present rate is 18 % ) per annum if GST charged is not paid / short paid to the government

or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY from time to time.

STATUTORY DEDUCTION:- Statutory deduction will be made as per applicable rules & rates for TDS,

GST TDS, welfare cess, or any other taxes applicable time to time etc. All other statutory liabilities

towards this contract will be on your part.

GST and cess as applicable will be applicable on all kinds of penalties deducted under this contract.

b. Workers welfare cess @ 1 % of total contract value will be deducted from each RA bills &

Final bill as per norms.

c. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties including

GST and Cess as applicable or in the event of introduction of new tax/cess or cessation of existing

tax/cess subsequent to suppliers offer if it takes place within the original contractual delivery date

will be to PGVCL account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to

be passed on to PGVCL.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Statutory variation clause will not be applicable in case of supplier / contractor has opted for

composition scheme under GST.

14. This specification is intended as a general description of quality envisaged form materials &

Workmanship & of the finished work. It is not intended to cover minute details. The work shall be

executed in accordance with the best modern practice & to the complete satisfaction of the PGVCL.

Special techniques approved by the PGVCL shall be used if & where found necessary without any

extra claim. This specification shall have precedence if anything contrary to this is stated elsewhere in

the contract documents, the PGVCL`s decision shall be final & binding to the contractor on any issue

arising out of such discrepancies.

15. The price bid submitted online by bidders should be without any deviation in commercial as well as in

the technical specification of the work.

16. The successful contractor will have to sign an agreement and Indemnity bond within 15 days of letter

of acceptance as per the Paschim Gujarat Vij Co Ltd.’s rules on Rs. 300/- stamped paper & the

necessary stamp duty charges shall be borne by the contractor.

17. SECURITY DEPOSIT: The contractor shall pay, within 15 days of the issue of Letter Of Acceptance, pay

5% of contract value as Security Deposit as mentioned in schedule - A; it can be paid by way of

Demand Draft in favor of PGVCL, payable at Botad, The Bank Guarantee from schedule /Nationalized

bank as per prevailing GOG circular in lieu of cash towards Security Deposit will be accepted providing

amount of Security Deposit payable exceeds Rs. 10,000/-. All damages, costs, charges, expenses and

other sums which may be or may become due or payable by the contractor to the PGVCL under the

terms of the contract may be deducted from the cash in the proceeds of sale of the Securities/Bank

Guarantee to deposited (which the officer or person to whom the same may be endorsed as

aforesaid is hereby authorized to sell / to encase for that purpose) or from the interest of any such

securities of from any sums due or which may become due to the contractor by the PGVCL or from

the whole or the balance unpaid as aforesaid of the encase securities so deposit being repaid or

transferred and returned as may be to contractor after the passing of the final bill or completion of

Guarantee period of One (1) year from date of completion, whichever is later. No interest will be

allowed against payment of security deposit

18. COMPENSATION FOR THE DELAY: The time limit allowed for carrying out the work as entered in the

tender shall strictly observed by the contractor and shall be reckoned from the date on which the

order to commence the work is given to the contractor. The work shall throughout the stipulated

period of contract the proceeds with due diligence (time being deemed to be essence of contract)

and for delay, the contractor shall pay compensation, an amount equal to half percent per week or

part thereof plus GST and cess as applicable for the delayed portion of work. However, the total

amount of compensation to be paid by the contractor, under the provision of the clauses shall not

exceed 10 percent plus GST and cess as applicable of the amount of total work value as decided by

the competent authority of the PGVCL. The penalty will be invariably retained from the bills of the

contractor and no refund will be given unless the competent authorities approves the reduction the

reasons for delay attributable to PGVCL as well as to party will be brought out clearly while putting

the proposal for waiver reduction in penalty.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either

party of any obligation under this contract shall be prevented or delayed by reason of any war,

hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics,

quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as event)”, then

provided notice of the happening of any such event is given by either party to the other within twenty

one days from the date of occurrence there of neither party shall by reason of such event be entitled

to terminate this contract nor shall either party shall have any claim for damages against the other in

respect of such non-performance of delay in performance, and work under the contract shall be

resumed as soon as practicable after such event has come to end or ceased to exist, and the decision

of the Managing Director as to whether the works have been so resumed or not shall be final and

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may

at its option terminate the contract provided also that if the contract is terminated under this clause,

the Owner shall be at liberty to take over from the contractor at a price to be fixed by the Managing

Director, which shall be final.

19. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED: In any case in which under any clause or

clauses of this contract the contractor shall have tendered himself to pay compensation amounting to

the whole of his security deposit or in the case of abandonment for the work owing to serious illness

or death of the contractor or any other cause, the Superintending Engineer on behalf of the PGVCL,

shall have powers to adopt, (A) below and any of the following courses under (B) and (C) as he may

deem best suited to the interest of the PGVCL.

A. To rescind the contract (for which rescission notice of 10 days) in writing to the contractor under

the hand of the Superintending Engineer shall be conclusive evidence and in that case the security

deposit of the contractor shall stand forfeited and absolutely at the disposal of the PGVCL.

B. To employ labour paid by the PGVCL, to supply materials to carry out of the works or any part of

the works debiting the contractor with the cost of the labour and the price of the materials (as to the

correctness of which cost and price the certificate of the Superintending Engineer shall be final and

conclusive against the contractor) and crediting him with value of the work done, in all respects in the

same manner and at the same rates as if it had been carried out by the contractor under the

terms of this contract and in that case the certificate of the Superintending Engineer as to the value

of the work done shall be final and conclusive against the contractor.

C. To order that the work of the contractor be measured up and to take such part thereof, as shall be

unexecuted, out of his heads and to give it to another contractor to complete, in which case, any

expenses, which may be incurred in excess of the sum, which would have been paid to the original

contractor, if the whole work had been executed by him as to the amount of which excess expenses

the certificate in writing of the Engineer-in-charge shall be final, conclusive and shall be borne and

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

shall be paid by the original contractors and shall be deducted from any money due to him by the

PGVCL under the contract or otherwise from his security deposit of the proceeds sale thereof or a

sufficient part thereof.

In the event of the above courses being adopted by the Superintending Engineer the contractor shall

have no claim to compensation for any loss sustained by him by reason of his having purchased or

procured any materials or entered into any engagements or made any advances on account of or with

a view to the execution of the work or the performance of the contract. And in case the contract shall

be rescind under the provision aforesaid, the contractor shall not be entitled to recover or be paid

any sum for any works thereof actually performed by him under this contract unless and until the

Superintending Engineer shall have certified in writing the performance of such works and the

amount payable to him in respect thereof and he only be entitled to be paid the amount so certified.

20. NOTICE FOR UNSATISFACTORY PROGRESS: If the progress or a particular portion of the work is

unsatisfactory, the Superintending Engineer whose decision shall be final, shall notwithstanding that

the general progress of work is satisfactory; be entitled to take action under Clause 18(C) after giving

the contractor 10 day notice in writing and the contractor will have no claim for compensation for any

loss sustained by him owing to such actions.

21. ACTION IN THE CASE OF DEFAULT BY CONTRACTOR: If any case in which any of the powers conferred

upon the Superintending Engineer by Clauses 18 and 19 hereof, shall have exercised and the same

shall not have been exercised, the non-exercised thereof shall not constitute a waiver of any of the

conditions thereof and such powers shall not withstanding be exercisable in any further case of

default by the contractor for which, by any clauses hereof, he is declared liable to pay compensation

amounting to the whole of his security deposit and liability of the contractor for past and future

compensation shall remain unaffected in the event of the Superintending Engineer taking action

under sub clause (a) or (c) of Clause 18 he may, if he so desires, take possessions of all or any tools,

plants, materials, and stores in such upon the work or the site thereof belonging to the contractor, or

procured by him and intended to be used for the execution of the work of any part thereof paying for

allowing for the same in account at the contract rates, or in the case of a contract rates not being

applicable to current market rates to be certified by the S.E.

22. The Superintending Engineer whose certificate thereof shall be final. In the alternative, the

Superintending Engineer may by notice in writing to the contractor or his clerk of works, foremen or

other authorized agent, require him to remove such tools, plants, materials or stores from the

premises within a time to be specified in such requisition to decisions to the contractor failing to

comply with any such requisition, the decision of the Superintending Engineer as to the expenses of

any such removal and the amount of the proceed and expense of any such sale, be final and

conclusive against the contractor.

23. COMPLETION CERTIFICATE: On completion of the work the Contractor shall be furnished with

Completion Certificate by the Superintending Engineer of such completion but no such certificate

shall be given nor shall be the work considered to be complete until works are taken over and/or duly

tested and put to operative as the case may be, nor until the work shall have been measured by the

Engineer-In-Charge or where the measurement have been taken by his subordinate until they have

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

received the approval of the Superintending Engineer the said measurement being binding and

conclusive against the contractor.

24. EFFECT OF THE CERTIFICATE: No payment shall be made for any work estimated to cost less than

Rs.1,000/- till after the whole of said work shall have been completed and certificate of completion

given. But in the case of works estimated to cost more than Rs.1,000/- Contractor shall on submitting

a monthly bill thereof, be entitled to receive payments. Proportionate to the part of the work then

approved and passed by the Engineer-in-charge, whose certificate of such approval and a passing of

the sum so payable shall be final and conclusive against the contract. All such intermediate payments

shall be regarded as payment by way of advance against the final payment only and not as payments

for work actually done or completed and shall not preclude the Engineer-in-charge from requiring

bad, unsound, imperfect or unskillful work to be removed and taken away and reconstructed or

rejected nor shall any such payment be considered as admission of the due performance of the

contract or any part thereof in any respect of the accruing of the claim nor shall conclude, determine

or effect in any way the powers of the Engineer-in-charge as to the final settlement and adjustment

of the accounts otherwise or in any other way, vary or affect the contract. The contractor shall submit

the final bill within one month of the date fixed for completion of work. Otherwise the certificate of

Engineer-in-charge of the measurement and of total amount payable for the work shall be final and

Engineer-in-charge of the measurement and of total amount payable for the work shall be final and

binding on all parties.

25. PAYMENT TO CONTRACTORS: The rates for several items of works estimated to cost more than

Rs.1,000/- agreed to within shall be valid only when the item concerned is accepted, having been

completed full, in accordance with the sanctioned specification. In case, where the items of the work,

are not accepted, as so completed the Engineer-in-charge, may make payment on account of such

items at such reduced rates, as he may consider reasonable in the preparation of final or running

accounts bills.

26. BILLS- PAYMENT: R.A./Final bill Shall be submitted by the contractor each month on or before the

date fixed by the Engineer-in-charge, for all works, executed in the previous month and the Engineer-

in-charge shall take or cause to be taken the requisite measurement for the purpose or having the

same verified and the claim so far as it is admissible, shall be adjusted. The Engineer-in-charge may

depute a subordinate to measure up the said work in the presence of the contractor or his duly

authorized agent, whose counter signature in the measurement shall be sufficient warrant and the

Engineer-in-charge may prepare a bill from such list which shall be binding on the contractor in all

Payment will be made after thorough scrutiny of bill as per rules and prevailing practice of PGVCL.

The payment will be made as per availability of fund. For any type delay no interest will be paid in any

The contractor shall submit his RA/Final bill every month, which shall be processed in reasonable time

after checking and recording the MB. The contractor shall be responsible to submit RA/Final bills well

in time and shall depute his representative for joint checking of the measurements; so that the bills

can be processed in time. The contractor shall take due care in this regard, failing to which

consequences will be up to him. No any interest or any charges will be paid for any delay in payments

of R.A. Bills/Final bill.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

27. METHOD OF PAYMENT: Payment to contractors shall be made by A/c payee Cheque/RTGS/NEFT

only. Generally, payment may take 30 to 60 days after passing of bills depending on availability

28. The bidder shall carefully study the work to be carried at different elevations & shall take into account

& consider all factors, method of demolition as well as construction, sequence of all activities, site

situation location all conditions etc. & shall consider for all such information/data/Conditions in the

rates quoted. The PGVCL will not pay any extra rate for any reason in case the contractor claims, after

acceptance of contract, to have misjudged the site condition.

29. The rates quoted shall include cost towards all materials, & machinery including equipment, fixtures,

labour, constructional equipment, scaffolding, staging, ramps, walkways, approach and haul road,

temporary works, etc. bearing permanent or temporary nature necessary for the commencement

and completion of the work in all respects, except for those items specifically mentioned to be issued

by the PGVCL. The contractor must also arrange for the transport of materials & include all such costs

in the rates quoted by him for finished work.

30. Quoted rates shall be firm for variations up to any extent for individual items AND overall in respect

of the total contract value.

31. During the execution of the work if it is found that the work is not progressing as per the Scheduled

Progress Programmed, approved by the PGVCL & planned by the Contractor, due to the reasons

attributable to the Contractor suitable action shall be taken as per PGVCL rules. And PGVCL may also

take such action as it may deem fit to ensure that the work is completed in time at risk and cost of

the contractor.

32. The contract or any part thereof shall not be subject to change / Sublet without the written

permission of the PGVCL.

33. Tender shall remain open for acceptance for a period of 180 days from the date of Technical bid

opening & during this period no bidder shall be allowed to withdraw his tender. Any such

withdrawals, during the said period will entail forfeiture of the earnest money deposited with the

tender, and PGVCL will take further action for “not dealing” with party etc.

34. Further information required, if any, can be had from the office of the Superintending Engineer,

Paschim Gujarat Vij Co Ltd, Circle Office, Botad, during working hours. But it must be clearly

understood that the tenders must be received complete in every respects by the due date & time.

35. The electric power, at site, will be made available at one mutually agreed point, free of cost

(connection only) by PGVCL; however A1 form will have to be produced by contractor. Further

distribution will have to be carried out by the contractor as per requirements at their own cost. The

necessary consumption charges will be recovered as per the tariff rate of PGVCL from time to time as

per PGVCL’s rules.

36. PGVCL cannot provide quarter facility for residence to contractor. If however there are any surplus

quarters available after meeting the requirements of PGVCL`s staff, then PGVCL will consider allotting

of quarters on rent as per the PGVCL`s rules.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

37. Water Supply Connection: The contractor has to make his own arrangement of water for

construction activity at his own cost i.e. bore well or other sources and PGVCL will not recover the

However, if possible, PGVCL may allow to use the water from their existing sources as per the

contractor’s request. For which recovery for water charges will be affected at 2 (two) percent of the

cost of items as executed in which the water supplied by PGVCL, is used, as certified by the EIC

however if any change in charge of water by PGVCL then same will be applicable.

38. Work carried under this contract shall be completed in all respects within time limit from the date of

issue of letter of order to commence the work. However, interim mile stones of the work will have to

be completed as per the priority, sequence, schedule given by PGVCL time to time.

39. Bidders must quote firm price only, till completion of work under contract, & this is to be confirmed

by bidder while submitting his offer.

40. No escalation towards labour, material, fuel and any type shall be paid in this execution of contract

within or after specified time limit. Price quoted shall be firm till completion of work in total.

41. Each tenderers shall also submit a Declaration to the effect that tenderers is an engineering

construction firm or an association of firm which has successfully carried out large works of this

nature & has adequate organization & experienced personnel to handle this type & magnitude of

work. Information should be also given regarding the constitution of the firm; it’s authorized,

subscribed & paid up capital, the date & place of registration, the place of business, the names of the

directors & other relevant information.

42. In the case of non-Indian firms the declaration should also include an undertaking to the firm

registered, within three months of the date of notice of the acceptance of the tender.

43. Failure to so, as required in above clauses, in registering the firm after due notice, the tender

acceptance is liable to result in the annulment of the tender with forfeiture of the earnest money

deposit & other penalties that may be available under the conditions specified in tender & contract

44. Each tender shall contain the name, residence & place of business of person or persons making the

tender & shall be signed by the tenderers with his usual signature with seal of the company.

45. An attested and registered copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the signatures

are made by one person on behalf of Directors or a firm, an attested copy of the resolution of the

partners or of law shall be supplied by the tenderer authorizing Witnesses & sureties shall be persons

of status & probity & their names, occupation & address shall be stated below their signatures. All

signatures shall be dated.

46. Tenders by Company/ corporation shall be signed with the legal name of the Company/ corporation

followed by the name of the state of in Company/ corporation & by the signature & designation of

the president, secretary or other person authorized to bind it in the matter with rubber seal of the

Company/ corporation.

47. PGVCL reserves the right to delete any item of Schedule-B for which contractor shall not have any

right to claim on this account.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

48. The contractor shall carry out whole work without affecting the plant activities and power S/s The

contractor shall carry out the whole work in such a way that plant operation, maintenance, vehicular

movements and other construction activities / works may not affect.

49. The Contractor shall prepare all required roads, including haul roads ramps, turning points diversion

of drains, trenches, nalas conducts, pipes, cables etc. to execute various items of this Contract &

arrange all transport of materials & all such costs shall be taken care of while quoting the rates. No

extra payments shall be admissible towards such costs. On completion, this shall be cleared if asked

by PGVCL at no extra cost.

50. No idle charges shall be entertained by Paschim Gujarat Vij Co Ltd for any site conditions or any

51. The Contractor shall take all requisite & necessary care to observe that no damage is caused to the

Existing structures, assets etc. For any damage to the Existing Structures, assets of Paschim Gujarat Vij

Co Ltd, the Contractor shall be held responsible, and he will have to rectify/restore/replace the

damage immediately up to the satisfaction of Engineer in Charge, at his own cost.

52. The Bidders shall note:

a. Rates quoted shall cater for the cost of all materials & labour including all leads & lifts, tools,

plants, consumables such as but not limited to fuels, lubricants, etc. cost due to mobilizing /

demobilizing, temporary / permanent constructions.

b. Rates quoted shall include for the details of constructions, which are obviously & fairly

intended & which may not have been specifically referred to in these documents but are essential for

the satisfactory completion of the work.

c. No price escalation on any account, will be payable.

d. Once the offer submitted will not be returned back for any reason thereof in any case.

53. Tenders who do not fulfill all the above conditions & those specified in the documents attached with

this contract document or incomplete in any respect are liable to rejection.

54. The contractor shall have a separate Provident Fund Code of RPFC in the name of firm. The

contractor, who does not possess such separate P.F. code, shall not be considered for acceptance of

tender. The contractor has to submit such self-attested copy of allotment of P.F. code No. along with

55. The submission of any bid connected with these documents and specification shall constitute on

agreement that bidder shall have no cause of action or claim against the owner for rejection of his

bid. The PGVCL shall always be at liberty to reject or accept, split any bid or bids at his sole discretion

and any action will not be called into question and the bidder shall have no claim in that regards

against the owner.

56. Site visit: The bidder is advised to visit the site and examine the site conditions and the area. Where

in the work is proposed to be carried out and to get his acquainted himself on his own responsibility

for all information that may be necessary for quoting the tender bid and entering in to contract. All

cash and liabilities arising out of the site visit shall be at bidder account.

57. CONTRACTOR’S LIABILITIES: The Contractor shall supply, at his own cost, all materials (except such

special materials, if any as may be supplied form the PGVCL stored in accordance with the contract)

plant, tools, appliances, implements, ladders, cordage, tackles, scaffolding and any temporary works

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

which may be required for the proper execution of the work., in the original, altered or substituted

form and whether included in the specification or other document forming part of the contract or

referred to in these conditions or not and which may be necessary for the purpose of satisfying or

complying with the requirements of the Engineer-in-charge as to any matter on which under these

conditions, he is entitled to be satisfied or which he is entitled to require together with carriage

thereof to and from the work, the contractor shall also supply without charge, the requisite number

of persons for setting out works, and counting, weighting and assisting in the measurement of,

examinations at the time and from time to time of the work or materials, failing this, the same may

be provided by the Engineer-in-charge at the expenses of the contractor and the expenses may be

deducted from any money due to the contractor under the contract or from his security deposit or

the proceeds of sale thereof or of a sufficient portion thereof the contractor shall provide all

necessary fencing and light required to protect the public from accident and shall also be bound to

bear expenses of defence of every suit, action or other legal proceedings of law that may be brought

by any person for injury sustained. Owing to neglect of the above precautions and to pay any damage

and costs which may be awarded in any such suit, action or proceedings to any such persons or which

may with the consent of the contractor be paid in compromising any claim by any such person.

58. CONTRACTOR LIABLE FOR ALL DAMAGES: Compensation for all damage done intentionally or

unintentionally by contractor’s laborer, whether in or beyond the limit of PGVCL’s property, shall be

estimated by the Superintending Engineer, or such other office, as he may appoint and the estimate

of the Superintending Engineer, subject to the decision of the Superintending Engineer, on appeal,

shall be final and the contractor shall be bound to pay the amount of the assessed compensation

demand, failing which, the same will be recovered from the contractor as damages or deducted by

the Engineer in charge from any sums that may be due to or become due from PGVCL to the

contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that may

be brought by any person for injury sustained by him owing to neglect of precautions to prevent the

spread of fire and he shall also pay any damage and costs that may be awarded by the court if in

59. RESCISSION OF CONTRACT AND FORFEITURE OF DEPOSIT: The contractor shall not assign or sublet,

without the written approval of the Engineer-in-charge and if the contractor assign or sublet his

contract, or attempt to do so or become insolvent or commence any proceedings to be adjudicated

as insolvent or make any composition with creditors, attempt to do so, the Engineer-in-charge may,

by notice in writing rescind the contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or

advantage pecuniary or otherwise shall either directly or indirectly be given, promised or offered by

the contractor or any of his servants, or agents, or any person to the employee of PGVCL in any way

relating to his office or employment or if any such officers or persons shall become in any way directly

or indirectly interested in the contract, the Superintending Engineer may, by 10 day notice in writing,

rescind the contract. In the event of a contract being rescinded the Security Deposit of the contractor

shall there upon stand forfeited and be absolutely at the disposal of PGVCL and the same

consequences shall ensure as it the contract has been rescinded under clause 4 thereof and in

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

addition the contractor shall not be entitled to recover or be paid for any work thereof actually

performed under the contract.

60. COMPENSATION: All sums payable by a contractor by way of compensation under any of these

conditions shall be considered as a reasonable compensation to be applied to the use of PGVCL,

without reference to the actual loss or damage sustained and whether any damage has not been

61. RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF THE DISTRICT:

A. If the additional and altered work includes any class of work for which no rate is specified in this

contract, then such class of work shall be carried out at the rates entered in the Schedule of Rates of

the PWD or at the rate mutually agreed upon between the Superintending Engineer, Circle Office and

the contractor, whichever are lower. If the additional or altered work for which no rate is entered in

the Schedule of Rates of the Division is ordered to be carried out before the rates agreed upon then

the contractor within seven days of date of receipt by him of the order to carry out the work inform

the Superintending Engineer for the rate which in his intension to charge for such class of work and

B. If the Superintending Engineer does not agree to this rate he shall be noticed in writing be at

liberty to cancel his order to carry out such class of work and arrange to carry it out in such manner as

he may consider advisable provided always that.

C. If the rates shall have been determined as lastly here in before mentioned then in such case he

shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to the date of the determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Superintending Engineer. In the event of dispute, the decision of the Superintending

Engineer of the Corporate will be final.

62. ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time, before the security

deposit is refunded to the contractor, it shall appear to the Superintending Engineer or his

subordinate in charge of the work that any work has been executed with unsound, imperfect or

unskillful workmanship or with materials of inferior quality or that any materials or articles provided

by him for the execution of the work are unsound or of a inferior quality to that contracted for or are

otherwise not in accordance with the contract, it shall be lawful for Engineer-in-charge to intimate

this fact in writing to the contractor and then no withstanding the fact that the work, materials or

articles complained of, may have been inadvertently passed, certified and paid for, the contractor

shall be bound forthwith to rectify or remove and reconstruct the work so specified in whole or any

part, as the case may require or if so required shall remove the materials or articles so specified and

provided other suitable materials or articles at his own charge and cost, and in the event of his failing

to do so within a period to be specified by the Engineer-in-charge in the written intimation aforesaid

the contractor shall be liable to pay compensation at the rate of one percent on the amount of the

estimate for every day, not exceeding ten days during which the failure so continue and in the event

of any such failure as aforesaid the Engineer-in-charge may rectify or remove and re-execute the

work or remove and replace the materials or articles complained of, As the case may be, at the risk

and expense in all respects of contractor should the Engineer-in-charge consider that any such

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

inferior work or materials as described above may be accepted, or made use of, it shall be within his

discretion to accept the same as such reduced rates as he may fix thereof.

Provided that in the case of any work of which visible check is not possible, if the Engineer-in-charge

or his subordinate in charge of the work feels that such work has been executed with unsound,

imperfect or unskillful workmanship or with materials of inferior quality, he shall take sample tests at

random, cost of which shall have to be borne by the contractor and if after taking such test, part of

such work is found to be defective in any respect or to have been executed with materials of inferior

quality, then the contractor shall be paid for the whole work such amount as may be fixed by the

office of the Engineer-in-charge on the basis of the lowest quality of work found by him in such

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and for

restoring tested work to its original condition.

62. RECOVERIES:

a. In case of any damage to equipment/machinery or structure/building of PGVCL or any public

property due to negligence’s of contractor or any other reasons attributed to contractor the decision

of E.I.C. regarding the amount of recovery shall be final and shall be paid by contractor.

b. If the contractor fails to execute the work as per direction of E.I.C. within the time frame given

by PGVCL time to time, shall get the work done partially or fully through any other contractor at the

risk and cost of the contractor and the cost of execution of such work along with 15% overhead

charges shall be deducted from contractor monthly bill over and above recovery as per rules.

63. LUMP SUM IN ESTIMATE: When the estimate on which tender is made, includes lump sums in

respect of parts of the works the contractor shall be entitled to payment in respect of the items of

works involved or the part of the work in question at the same rates as are payable under this

contract or such items or if the part of work in question is not in the opinion of the Engineer-in-charge

capable to measurement the Engineer-in-charge may at his discretion pay the lump sum amount

entered in the estimate and the certificate in writing of the Engineer shall be final and conclusive

against the contractor with regard to any sum or sums payable to him under the provisions of the

64. ACTION WHERE NO SPECIFICATIONS: In the case of any class of work for which there is no

specifications is mentioned, such work shall be carried out in accordance with the instructions and

requirements of the Engineer-in-charge / consultant of the PGVCL etc.

65. The notice inviting tender, general instruction to bidders and all other documents of this tender shall

form part of the contract.

66. ACCEPTANCE OR REJECTION OF BID

a. The PGVCL reserves the right to accept any tender irrespective of whether it is lowest or not

or to reject all the tenders without assigning any reasons thereof. Tenders departing from the

stipulated technical specifications, commercial conditions or the method of bidding in a radical

manner are liable to be rejected.

b. The bid is liable for rejection prima facie:

❖ If not registered under appropriate class by appropriate Govt. /Semi Govt. agencies

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

❖ If it is without payment of EMD / Tender Fee.

❖ Not in prescribed form.

❖ Not bearing signature of the bidder & seal of the company on all the documents accompanying the

❖ Not confirming to specifications or conditional tender.

❖ Received after expiry of the due date & time.

❖ Received by telex or telegram or fax.

❖ Submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent

practices issued by PGVCL and its group companies, Govt. of Gujarat or its Public Sector under taking.

❖ Tender not fulfilling all the above conditions and those specified in the documents attached or

incomplete in any respect are liable to rejection.

❖ Further, it is specifically instructed that conditional tenders shall summarily be rejected.

67.0 ARBITRATION:-

All questions, disputes or differences whatsoever, which may, at any time, arise

between the parties i.e. the PGVCL and the contractor upon or in relation to or in connection with the

Contract shall be referred to sole Arbitrator appointed by the Managing Director PGVCL for that

purpose, who shall be retired High Court Judge or a retired District Judge and the decision of the said

Arbitrator shall be final and binding upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties governed by the provisions of The

Arbitration & Conciliation Act, 1996 as amended from time to time and the Rules made there under. The

Arbitration proceedings shall be conducted at Botad, Circle Office of PGVCL or at any such place as the

sole Arbitrator may determine. The award of the sole Arbitrator shall be final and binding upon the

Performance under this contract shall, if reasonably possible, continue during the Arbitration

proceedings and no payments due or payable by the PGVCL shall be withheld unless they are the subject

matter of the Arbitration proceeding.

The reference to arbitration proceedings under this clause shall not:

A. Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials and

stores, in or upon the work or site thereof or belonging to the contractor or procured by him and

intended to be used for the execution of the work or any part thereof.

B. Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any work

or from removing such materials to other place, during the period the work is stopped or suspended

in pursuance of notice given to the contractor under General Conditions.

C. Entitle the contractor to stop the progress of the work or carrying out the additional or altered work

in accordance with the provision of General Conditions for the work where there is no specification.

D. Preclude the PGVCL from getting the work done by another agency. Neither party is entitled to bring

a claim to arbitration latest by the thirty days after the expiration of the defects liability period.

E. The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract Disputes

Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration proceeding

under this clause.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

F. The Contractor shall be responsible for the loss destruction or deterioration of the materials, stores

or articles supplied to him by the PGVCL, even if such loss destruction or deterioration has occurred

under any circumstances whatsoever beyond his control as if the material, stores or articles so

supplied were his property. The contractor shall be responsible for returning the residual materials

after completion of the contract and if fails to return, the balance material supplied to him by the

PGVCL, the cost of the residual materials will be recovered from the contractor at the market rate or

stock issue rate whichever be higher at the time of materials account plus 15%.

68 JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from

which the tender / Acceptance of tender is issued, is situated i.e. Botad.

69. GST and cess at applicable rate will be applied on all kind of penalty/compensation recover under this

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

GENERAL CONDITIONS OF CONTRACT

Notwithstanding anything contained to the contrary in the specification or tenders in subsequent exchange

of correspondence, the conditions of contract shall be binding on the contractor and any change or

variations expressed or implied, however made in the said conditions shall not be valid or operative unless

expressly sanctioned by the PGVCL. The contractor shall be deemed to have fully informed himself and to

have special knowledge of the provisions of the conditions of contract herein contained and relevant

document and site condition,

A. The Contract means the documents forming the tender and acceptance thereof, together with the

documents referred to therein or individual work order in the case of term contract, including these

conditions, schedules and / or additional conditions attached to the form of tender or individual

work, order, rate schedule, the specifications and the drawings and all these documents as applicable

taken together shall be deemed to form the contract.

B. ‘Owner’ shall mean the “Paschim Gujarat Vij Company Ltd. Rajkot” (PGVCL) and shall include its legal

representatives, successors and assigns.

C. The “Contractor” means the individual or firm or company, whether incorporated or not, undertaking

the works and shall include his or its legal personal representative, successors and permitted

D. The “Tender Document” means the form of tender, the applicable schedules and/or additional

conditions and the specifications and/or drawings as issued to the contractors for the purpose

preparing tender.

E. The expression “works” or “work” when used in the conditions of contract shall, unless there be

something in the subject or context repugnant to such construction means, the works or the work

contracted to be executed under or in virtue of the contract whether original or altered.

F. “PGVCL OR co.” means the PASCHIM GUJARAT VIJ CO. LTD.s and the “Accepting Officer” means the

officer who is authorized to sign and signs the contract on behalf of the “PGVCL.”

G. The letter “EE” means Executive Engineer who in the case of measurement and lump sum contract,

direct the contractor and the letters “SE” means Superintending Engineer” and “C.E.” means CHIEF

ENGINEER (PROJECT) who administers and in the case of the term contracts directs the contract.

H. The “Engineer-in-charge” means all officers of the PGVCL appointed by the SUPERINTENDING

ENGINEER to supervise the works or part of the works.

I. “Approved” and “Directed” means the approval or direction of the SUPERINTENDING ENGINEER to

Superintending Engineer or the person deputed by him for the particular purpose.

J. “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means the

American Standards as issued by the American Standard Institutions and “I.S.” means the “Indian

Standards” as issued by the Indian Standards Institutions. Wherever the above-mentioned

abbreviations are preferred to, in the specifications and / or work orders, they mean the addition

with all amendments current at the date of issue of tender documents of work orders.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

In the case of measurement and terms of contracts “Specifications” means those contained in

PASCHIM GUJARAT VIJ CO. LTD. schedule together with any amendments etc. embodied in the tender

documents, “Drawings” refer to those accompanying the tender documents and/or any work orders

referred therein.

A. The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices

accepted in the tender and/or the contract rate as payable to the contractor for the full and entire

executing and completion of works.

B. “The date of completion” is the date or dates of completion of the work or any part of the works set

out or ascertained in accordance with the individual work orders and the tender documents or any

subsequent agreed amendments thereto.

1.0 All works proposed to be executed by the contract shall be noticed in one of the English and one of

the vernacular local daily newspapers, stating the work to be carried off as well as the date of

submitting and opening tenders and time allotted in carrying out the work. Also the amount of

earnest money to be deposited with the tender and the security deposit to be deposited by the

successful tenderers.

2.0 Copies of specifications, design, drawings, estimated rates, scheduled rates and any other documents

required in connection with the work which will be signed by the Engineer-in-Charge for the purpose

of identifications shall be open for inspections by the contractors at the office of the Superintending

Engineer during office hours.

3.0 Whether the works are proposed to be executed according to the specifications recommended by the

contractor and approved by a competent authority on behalf of the PASCHIM GUJARAT VIJ CO.

LIMITED, such specifications with designs and drawings shall form part of the accepted tender.

4.0 The tenderers and receipts for payments made on account of any work, when executed by a firm

should be signed by all the partners except where the contractors are described in their tender as a

firm, in which case the receipt shall be signed in the name of firm including the partners or some

other Person having authority to do so.

5.0 Tenderers which propose any alternation in the work specified in the form in invitation to tender or in

the time allowed for carrying out the works or which contain any other conditions of any sort, will be

liable to rejection.

6.0 The Engineer-in-charge or his duly authorized assistant will open tenders on line

7.0 No receipt for any payment alleged to have been made by contractor in regard to any matter relating

to tender of the contract shall be valid & binding on the PGVCL unless it is signed by the Engineer-in-

8.0 All works shall be measured, meet by standard measure and according to rules, custom and usual in

the use in the PASCHIM GUJARAT VIJ CO. LIMITED, and no proposal to adopt alternative method will

be accepted, the Engineer-in charge Decision as to what is “the usual method in use in the PASCHIM

GUJARAT VIJ CO. LIMITED” shall be final.

9.0 Tenderers shall be deemed to have full knowledge of relevant documents, site conditions etc.

whether inspected or not by him.

10.0 Submission of tender by a contractor that he has read the instructions and condition of contract

herein contained and has made him aware of the scopes and specifications of the work to be done.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

11.0 In case of any deviation in any terms and conditions between Instruction to the bidders and Tender

and contract for works, the terms and conditions mentioned in Instruction to the bidders will prevail.

12.0 These rules and directions shall form part of the contract.

13.0 CONTACTOR TO INFORM HIMSELF FULLY: The contractor shall be deemed to have carefully

examined the work & site conditions, the general conditions, the special conditions, specifications,

schedules, drawings shall be deemed to have visited the site of the works & to have fully informed

himself regarding the local conditions. If there shall have any doubts as to the meaning of any portion

of these general conditions or special conditions of the scope of work of the specifications or any

other matter concerning the contract, he shall in good time before submitting his tender, send for the

particulars thereof & submit them to the Engineer in writing in order that such doubt may be

14.0 ERRORS, OMISSIONS & DISCREPANCIES: In all cases of errors, omissions, doubts or discrepancies in

the dimensions, or discrepancies in the drawings & items of work on specifications, reference shall be

made to the Superintending Engineer whose elucidation & elaboration shall be considered as

authoritative. The contractor shall be held responsible for any error that may occur in the work

through lack of such reference.

15.1 Temporary structures may be erected by the contractor for storage sheds, offices, and

residential etc. for non-commercial use on land, handed over to him at his own expense &

with the permission of the PGVCL. In any circumstances for constructing temporary structures

contractor’s use, PGVCL free supply of materials shall not be made. The contractor shall

preserve all existing vegetation such as trees on or adjacent, to the works site which, do not

interfere with the construction as determined by the PGVCL.

15.2 The contractor shall take all possible precautions in felling trees authorized for removal to

avoid any unnecessary damage to vegetation & trees not to be felled & to structures or to

workmen, & shall be responsible for any damage if it occurs in such operations.

15.3 All produce from cutting of trees grass etc. shall be the property of PGVCL &shall be stacked at

the directed places. No claim shall be made for such tree felling / cutting &stacking of

trees/produce or grass etc. by the contractor.

15.4 The land shall as herein before mentioned be handed over to PGVCL / Owner of Land

immediately after the completion of the work under this contract. Also no land shall be held

by the contractor longer than the PGVCL shall deem fit & necessary & the contractor shall, on

due notice by the PGVCL, vacate & return the land which the Engineer In Charge may certify as

no longer required by the contractor for purposes of the work.

16.0 START OF WORK: The contractor shall not enter upon or commence any portion of the work except

with the written permission of the authority of the PGVCL, failing which the contractor shall have no

claim to ask for measurement of or payment for work & shall be responsible for any claims or

damages that may arise due to such unauthorized commencement or entry. No compensation shall

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

be allowed for any delay caused in starting the work on account of any delay in clearance of the work

17.0 WORK TO EXECUTE TO THE SATISFACTION OF THE PGVCL’S ENGINEERS: The contractor shall

proceed with the work with diligence & expedition & the whole of the work herein specified as well

as the mode of execution shall be under the supervision & the direction & shall be carried on to the

entire satisfaction of the PGVCL’s site Engineers, who shall have full powers to order the contractor to

alter, enlarge or diminish the form, dimensions, positions, or quantities of any of the work or to make

use of materials & workmanship of different descriptions & qualities from this herein specified. In the

case of any class of work for which there are no Technical Specifications, these shall be carried out in

accordance with the latest IS Codes & in the event of being no relevant IS Code, the works shall be

carried out in accordance with the directions & instructions of the PGVCL’s Engineers at site.

18.0 WORKMANSHIP ETC.: The work shall be executed in thoroughly substantial manner with

workmanship of best quality & strictly in accordance with the specifications & with the drawings, or

with such other drawings or written instructions as may from time to time be furnished to the

contractor, in accordance with terms of this contract & shall be completed in every respect with

workmanship implied & necessary according to the fair interpretation & meaning of the same &

should there be any discrepancy between the drawings & specifications or any difference or dispute

as to the dimensions to be worked out or the mode of doing periodical quantity of the work to be

executed or with respect to any subject arising out of this contract, the decision of the PGVCL’s

authorized Engineers shall be final & binding on all parties.

19.0 SAMPLES OF DESCRIPTIVE DATA: Samples of descriptive data requiring approval shall be submitted

by the Contractor to the PGVCL’s Engineers in good time before the use of such material to permit its

inspection & testing & there-by the approval. The samples shall be properly marked to show the

name of material, manufacture place or origin & the place where it is intended to be used etc. Failure

of any samples to pass specified tests requirements. It shall be sufficient cause for the refusal to

consider any further samples from that source.

20.0 BASELINES & GRADES: The PGVCL near to the site of work shall furnish one permanent Bench Mark.

Semi-permanent baselines & cross lines shall be established at sufficiently spaced intervals with

benchmarks by the Contractor at their own cost & risk. The contractor shall provide at his expense, all

the required pillars, equipments, materials, & labour for the establishment of the grade lines & bench

marks, for that the Contractor shall be responsible for their further maintenance during the execution

of the actual work till the complete period of construction. The contractor shall be responsible for the

proper execution of work to such lines & levels & grades as may be specified in the drawings,

established, or indicated by the PGVCL’s Engineers. All the survey work, if required, shall be checked

by the PGVCL’s engineers. However this shall not absolve the contractor for the correctness of

survey/ temporary or permanent Benchmarks.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

21.0 CONTACTOR NOT TO DISPOSE OFF SOIL ETC.: The contractor shall not sell or otherwise dispose off or

remove except for the purpose of this contract the sand, ballast, earth, rock or other substances or

materials that may be obtained from any execution made for the purpose of this contract or produce

upon the site at the time of delivery of the possession of the land but also such substances materials

& produce shall be the property of the PGVCL & shall be disposed off in the manner & place as

directed by the PGVCL’s Engineers.

22.0 GOLD, SILVER, MINERALS, OIL RELICS, ETC. FOUND ON THE SITE: All gold silver, oil relics, or other

minerals, of any description & all precious stones, coins, treasures relic, antiquities, & other similar

things that shall be found in or upon the site shall be the property of the PGVCL. The contractor shall

return the gathered things as above to the authorized representative of the PGVCL.

23.0 FENCING, LIGHTING & VENTILATION: The contractor shall be responsible for the proper lighting,

fencing, guarding & taking of all the necessary safety measures for all works comprised in the

contract & or the proper provision of temporary roadways, footways, guards fences, caution notices

etc. as far as the same may be rendered necessary by reasons for the work for the accommodation &

protection of workmen foot passenger or other traffic & of the PGVCL & occupiers of adjacent

villages, property of the public & shall remain responsible for any accidents that may occur on

account of his failure & timely precautions.

All the works & approaches shall be adequately illuminated with electric lights to the satisfaction of

the PGVCL’s Engineers. The power & lighting connections, wiring equipment shall be subject to the

inspection & passing by Electrical Inspector to GOG authorized under the Indian Electricity Act. Any

additions alterations or omissions shall be got approved from the PGVCL’s Engineers got certified

from the Electrical Inspector. Work spots such as faces of excavation of borrow pits; filling area etc.

shall be adequately illuminated with floodlights to the satisfaction of the PGVCL’s Engineers.

24.0 EXPLOSIVE PROCUREMENT & STORAGE: Explosives, petrol, oils, fuels, & other inflammable materials

shall be stored strictly in accordance with the rules of the Explosive Department.

The contractor shall at his own expense construct & maintain proper magazines which are required for

the storage of explosive & arrange for storage facilities for oils, petrol, fuels etc. for use in connection

The contractor shall at his own cost obtain the necessary license for the storage & use of explosives,

oils, petrol, diesel etc. The PGVCL shall not take any responsibility whatsoever in connection with the

storage or use of explosives on the site, any accident occurs in the connection at site or nearby village

or vicinity. All operations of the contractor in which or for which explosives are employed shall be at

the risk of the contractor & upon his own responsibility.

25.0 LIABILITY FOR ACCIDENTS TO PERSONS : The contractor or subcontractor shall indemnity the PGVCL

against any claims which may be made under the workman’s compensation Act, 1923, or any

statutory modification or otherwise for or in respect of any damages or compensation payable in

consequence of any accident or injury caused, by fault of contractor or subcontractor &sustained by

any workmen or other person on the employment of the contractor or subcontractor. In every case in

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

which by virtue of the provisions of subsection (1) of section 12 of the workman’s Compensation Act,

1923, the PGVCL is obliged to pay compensation to a workman employed by the contactor or

subcontractor in execution of the work, the PGVCL will recover from the contractor the amount of

compensation so paid, and without prejudice to the rights of the PGVCL under subsection 12 of the

said Act, such amount will be paid back to the PGVCL in 30 days, failing which the PGVCL will be at

liberty to recover such amount of any part thereof by deducting it from the dues by the PGVCL to the

contractor under this contract or otherwise. The PGVCL shall not be bound to contract any claim

made against either of them under section 12, subsection (1) of the said Act, except on written

request from the contractor & upon his giving to the PGVCL full security for all costs for which the

PGVCL might become liable in consequence for entertaining such claims.

The contractor shall indemnity the PGVCL against all claims based upon injury or death to any person

in the employment of the contractor or sub contactor, or to the third parties under paragraph (a) 2 or

condition no.47 to the extent of any sums recovered under the insurance policy.

On occurrence of the accident which result on the death of workman employed by the contractor or

subcontractor, which is so serious as to be likely to result in the death of any workman, the

contractor shall within 24 hours of happening of such event intimate in writing to the Engineers of the

PGVCL the fact of such accidents. The contractor or subcontractor shall indemnity the PGVCL against

all loss or damage sustained, by the PGVCL resulting directly or indirectly from his failure to give

intimation in the manner aforesaid including penalties or fine if any, payable by PGVCL as a

consequence of PGVCL’s failure, to give notice under workman’s compensation Act or otherwise to

confirm to the provisions of the said Act in regard to such accident.

26.0 LIABILITY FOR DAMAGE TO WOKS & MATERIALS:

26.1 Any damage to PGVCL property has to be completed & substantial manner by & at the sole

cost of the contractor & to the reasonable satisfaction of the PGVCL’s Engineers. If the

contractor fails to make good such losses, damages within the specified time given by the

PGVCL, the PGVCL shall be at liberty to recover the amount towards such expenses fixed by

the PGVCL’s Engineers & shall be recovered from the amount due under this contract to the

26.2 Further the contractor shall, at all times, protect & preserve all materials, machinery,

equipments, and, allied structures, road and ramps etc., materials acquired by himself or

PGVCL for the execution of the work. All reasonable requests of the PGVCL’s Engineers to

enclose or especially protect any of the above shall be expeditiously complied with at no extra

26.3 If the Engineer considers that the work, asked for in the aforesaid Para, is not sufficiently &

satisfactorily protected by the contractor, on requests made for, the PGVCL shall be entitled

to arrange for such protection at his unfettered discretion & recover the cost thereof from the

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

26.4 Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall also be

liable for &shall be deemed to have indemnified the PGVCL in respect of all damage or injury

to any person or any property of the PGVCL or of others in villages nearby, occasioned by the

negligence of the contractor or his workmen, or his subcontractor, or by defective /ill methods

27.0 MATERIALS, TOOLS, MACHINERY BROUGHT ON THE SITE OF WORK: All materials, tools & tackles,

machinery etc. of the contractor brought to & delivered upon the site for the work shall be the time

of their being so brought shall be deemed to be the property of the PGVCL in it’s possession to be

used for the purpose of the work & for that purpose only & shall not on any account be removed or

taken away by the contractor or any other person without the permission of the PGVCL’s Engineers in

charge, but the contractor shall be fully responsible for & loss, destruction thereof or damage

thereto. The PGVCL may have a lien on such materials, tools, tackles, machinery for any sum or sums

which may at any time prior to the completion of the works be or owing to the PGVCL by the

contractor, under in respect of & dispose of any such materials, tools, Tackles, machinery in such a

manner as the PGVCL may think fit & to apply the proceeds in or towards the satisfaction of such sum

or sums due or owing as aforesaid but subject to such lien & power of sale & disposal such surplus

materials, tools, tackles, machinery shall belong to the contractor & may be removed & disposed off

by him as he may think fit.

28.0 ACCESS TO SITE & WORK ON SITE: The Engineer or his authorized representative may if he considers

fit from time to time enter upon any lands which may be in the possession of the contractor under

this contract, for the purpose of executing any work not included in this contract & may execute by

other contractors at his opinion & the contractor shall in accordance with the requirements of the

Engineer, afford all reasonable facilities for execution of the works including occupation of lands by

structure or otherwise for any other contractor employed by the PGVCL & his workmen or for the

execution on or near site of the works not included in the contract. The contractor shall not be

entitled for any extra claims on such executions.

29.0 INSPECTION OF WORKS: The PGVCL’s Engineers or their authorized representatives shall have at all

times power to inspect the works, wherever in progress, either on site, on the contractor’s premises

in connection with this contract. Further, the contractor shall not allow any person other than

PGVCL’s Engineers or their authorized representatives to the work sites. The contractor shall, during

working hours, maintain supervisors of sufficient training & experience to supervise the work as a

whole. All orders & directions given to such supervisors or other staff shall be deemed to have been

given to the contractor. Further the PGVCL may by due notice, desire a high ranking member of the

supervisor staff of the contractor to be present on any specified inspection & the contractor shall

comply with such directions.

30.0 ACTION & COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time before the refund of

Security Deposit to the Contractor it appears to PASCHIM GUJARAT VIJ CO. LTD.’s Superintending

Engineers or subordinate and / or any authorized officer of the PGVCL that the work has been

executed with unsound, imperfect or unskilled workmanship or with materials of inferior quality or

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

any materials or articles provided by him are unsound or of quality inferior to that contracted as

specified in the Technical Specifications or otherwise not in accordance with the contract, it shall be

lawful for the PASCHIM GUJARAT VIJ CO. LTD. to intimate that the works , materials, articles which

may have been inadvertently passed, certified & paid to the Contractor. The Contractor shall be

bound to rectify or remove & reconstruct the said work so specified at his own charge & cost & in the

event of being failure to do so within specified period by the PGVCL, the Contractor shall be liable to

pay compensation at the rate of 1% plus GST & cess as applicable per day on the amount of the

estimate for the specified work. For the period up to 10 days this shall be attended by the Contractor

else the PGVCL shall get these rectifications at the risk & expense in all respects of the Contractor.

31.0 CLEANING UP: The contractor shall at all-time keep the construction areas & his labour colony &

storage areas free from accumulation of waste, or rejected materials. Prior to the completion of the

work the contractor shall remove all rubbish from & about the premises, & tools, tackles, machinery,

left out materials consumable, rejected materials, scaffolding etc. which are not the part of the

permanent work/structure. The premises will be left fully satisfactorily to the PGVCL’s

Engineers/representatives; thereafter only the completion certificate will be issued.

32.0 CONTRACTOR’S INVENTORY OF EQUIPMENTS & MACHINERIE: The contractor shall prepare &

maintain an inventory of all machinery, equipments, temporary rolling stock, and plant purchased or

hired for the use of this contract’s execution.

33.0 PROGRESS SCHEDULE:

33.1 Contractor shall furnish a Construction Schedule on receipt of LOA or Work Order whichever is

earlier, in quadruplicate, indicating the date of start, the monthly progress expected to be

achieved & anticipated completion of each major items of the work under this contract &

procurement of equipments, machinery & other materials. The schedule should be such as is

practicable of achievement the whole work in the time limit & of the particular items on due

date specified in the contract & shall have the approval of the PGVCL’s Engineers. Detailed

schedules for each working season showing the progress month by month to be achieved is to

be submitted to the PGVCL. The PGVCL is empowered to ask for more detailed progress

schedule week by week for any item or for all items & the contractor shall comply when asked

33.2 The PGVCL shall have, at all times the right without in any way violating this contract, or

forming grounds for claim to alter the order of the works or any part thereof & the contractor

shall after receiving such direction proceed in the order directed. The contractor shall revise

the progress schedule accordingly & submit to the PGVCL in four copies.

33.3 The contractor shall furnish sufficient machinery, equipment, labourers & materials shall work

for such hours & shifts as may be necessary to maintain/achieve the progress of the

scheduled, after getting written permission of Engineer in Charge.

33.4 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the PGVCL & planned by the Contractor, due to

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

the reasons attributable to the Contractor; suitable action shall be taken as per Clause No.3 &

4 appearing in the PGVCL’s prescribed Booklet for ``Tender & Contractor for Works’’ and

PGVCL may take such action as it may deem fit to ensure that the work is completed in time at

the risk and cost of the contractor

34.0 DATE OF COMPLETION: The contractor shall complete the whole work & hand over to the PGVCL on

or before the date specified in the work order. Provided always that if in the opinion of the PGVCL the

completion of the works shall be delayed by any change of original design or by the order of the

PGVCL, of any altered, modified substituted or additional works or materials omitted or by strikes,

lock outs or stoppages of labour, or revolution, riots or political disturbance or by the contractor not

being given possession of the site or by the PGVCL taking possession of & using the site or part

thereof or the works or part thereof or any part of the work or delayed supply of material by the

PGVCL or by the not receiving any orders, drawings, instructions or directions in time or by the

suspensions if the works or by fire, flood exceptionally bad weather tempest, storm or by from

unforeseen circumstances(& whether the same shall be due to any act or omission of the PGVCL or its

representatives) the PGVCL may in the unfettered discretion thinks fit either forthwith or at a later

time & from time to time not withstanding that the prescribed or extended time for completion has

expired or work have been completed, extend the date for the completion of the works to such a

date as deemed fit as practical & acceptable.

35.0 OTHER CONTRACTS FOR THE SUSPENSION STOPPAGE OR CURTAILMENTS OF WORK: If during the

tendency of the contract the Engineer shall for any reason (which shall be unquestioned) whatsoever

require the whole or any part of the work as specified in the contract to be suspended for any period

or shall not require the whole or any part of the work as specified in the contract to be carried out at

all by the contractor, he shall give notice in writing of the fact to the contractor who shall thereupon

suspend or stop the work totally or partially as the case may be. In any case except as provided

hereunder, the contractor shall have no claim to any payment or compensation whatsoever on

account of any profit or advantage which he might have derived from the execution of the work in full

but he did not so derive in consequence of the full amount of the work not having being carried out,

or on account of any loss that he may be put on account of materials purchased or agreed to be

purchased or for unemployment of labour recruited by him. He shall not also have any claim for

compensation but reason of any alterations having been made in the original specifications, drawings,

designs & instructions that may involved any curtailment of the work as originally contemplated.

Where however, materials have already been purchased or agreed to be purchased by the

contractor, before receipt of the aforesaid notice, the contractor shall be paid for such materials at

the rate determined by the PGVCL, provided they would have been useful for the work curtailed or

stopped are not in excess of requirements are of approved quality & cannot be used on other

contract works or otherwise by the contractor &/or shall be compensated for the loss if any, that he

may put to, on respect of materials agreed to be purchased by him, the amount of such

compensation to be determined by the PGVCL, whose decision shall be final.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

The PGVCL may order the contractor to suspend any work on account of bad weather; rain or storm &

such other adverse climate conditions & the contractor shall comply with the same. The contractor

shall not be entitled to any compensation for such suspensions of work.

36.0 CO-OPERATION WITH OTHER CONTRACTORS: Apart from this work, the other works connected with

this work will be simultaneously going on either departmentally or through any other contractors.

The contractors shall co-operate with others to their fullest extent & shall allow each other every

facility & coordination for the execution of their works simultaneously & satisfactorily, during their

action of machinery or execution of any other co-ordination works, the contractor will have to co-

operate as directed by the PGVCL’s Engineers in the charge of the works. In such cases the contractor

shall not be entitled for any compensation on account of reduction or stoppage of labour

force/machinery/equipments etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall take into

considerations the needs & the requirements of the other contractors if any working in the vicinity.

Further no contractor shall take or cause to be taken any stops or action that may cause disruption,

discontent or disturbance to the work, labour arrangements etc. to other contractors. Any action, by

any contractor, which the PGVCL in the unquestioned discretion may consider as infringement of the

above code, would be considered as a breach of the contract conditions & the PGVCL may take such

action as may deem fit against the contractor & the action taken shall be considered as final &

37.0 SPEED OF WORK: The contractor shall at all times maintain the speed of work to confirm to the latest

operative progress schedule but the PGVCL may at any time with sufficient notice in writing direct the

contractor to slow down or to accelerate any part or the whole work for any reason (which shall not

be questioned whatsoever) & the contractor shall comply with such orders of the PGVCL. The

compliance of such orders shall not entitle the contractor to any claim or compensation.

38.0 CONTRACT DOCUMENT & MATTERS TO BE TREATED AS CONFIDENTIAL: All documents,

correspondence, decision & other matters concerning the contract shall be considered as of

confident & restricted nature by the contractor & he shall not divulge or allow access there to any

unauthorized persons of any kind.

39.0 ACCESS TO THE CONTRACTOR’S BOOK: Whenever it is considered necessary by the PGVCL to ascertain

the actual cost for execution of any particular item of work, the PGVCL may do so by directing the

contractor to produce the original invoices.

40.0 INTEREST ON MONEY DUE TO THE CONTRACTOR: The contractor shall not be entitled to receive the

interest on the payment due to him upon measurements or otherwise or on any balance payable to

the contractor. Also, contractor shall not be allowed to relate it with the progress of work at site in

41.0 MEASUREMENTS TO BE PROVISIONAL & SUBJECT TO CORRECTION: Every measurement for running

payment on account of work done shall be subject to adjustment or final measurements. In case

there is disagreement between such intermediate & final measurements, the latter shall prevail.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

42.0 BREACH ON PART OF PGVCL NOT TO ANNUL CONTRACT: No breach or non-observance on the part of

the PGVCL of any the agreements contained herein, shall annul this contract of discharge the

contractor from the observance & performance thereof, or of any part thereof, but on application by

the contractor & in the unfettered discretion of the PGVCL an extension of time may be given to the

contractor in respect of such breach or non-observance by the PGVCL.

43.0 LOCAL LAWS: All local laws in force at the time entering into the contract & those enacted there after

shall be binding on the contractor & he shall abide by the same.

44.0 PERFORMA RETURNS: The contractor shall maintain Performa, charts & details regarding machinery,

equipments, materials labour, personnel & other matters as may be specified by the PGVCL time to

45.0 MAINTENANCE: The contractor for a period of 1(ONE) Year after the date of completion, as certified

by the Engineer In charge, shall maintain the work in such manner that on the expiry of the period of

maintenance, they shall be as good and perfect in order and conditions as that in which they were at

the commencement of the period of maintenance. The contractor shall at his own expense, repair,

rectify and make good to the satisfaction of the concern engineer all defects, imperfections or other

faults arising from or out of use of materials or workmanship not in accordance with the contract or

from negligence or failure on the part of the contractor to comply with the provisions of the contract.

The security deposit will be released after satisfactory completion of maintenance period of one year.

The security deposit will be refunded by producing No Objection Certificate from concern PGVCL

office. Only after the completion of guarantee period of 1 year of work completed or finalization of

final bill whichever is later.

46.0 INSURANCE: The contractor shall procure, or arrange for the Subcontractor to procure insurance

coverage sufficient to protect against the following risks arising out of the work. Accidents &

professional & non-professional sickness of all labourers & personnel engaged in the work as required

by Law pursuant to Workmen’s Compensation Act, 1923 or Revised version thereof. Injury or death to

third parties including without limitation injury or death caused by any of the construction aids or

vehicles or rented machinery, equipments used by the contractor or subcontractor whether at the

site or elsewhere. Damage to contractors tools machinery construction equipments form works,

scaffolding materials etc. due to floods, earthquake or any such cause. Damage to the existing

permanent structures of the PGVCL & nearby villages, equipments of the PGVCL or of the co-

contractors working in the area for other works.

All the above conditions referred for the insurance cover, shall be in effect from the date of

commencement of the work until the PGVCL has accepted the work. In the policies covering the

insurances referred to above, the PGVCL, contractor & the subcontractor shall be as co-ensured

where possible. The cost of insurance shall be borne by the contractor.

47.0 LIENS: Final payment to the contractor shall not be made until the contractor shall deliver to the

PGVCL receipts in full in lieu thereof, & in either case, an affidavit that so far he has knowledge or

information the releases & materials for which in lien could be filed. If any lien remains unsatisfied

after all the payments are made, the contractor shall refund to the PGVCL all money that the latter

may be compelled to pay in discharging such a lien, including all costs & a reasonable attorney.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

48.0 SPECIAL CONDITIONS:

Contractor will plan his work such that the works on all the fronts released by the PGVCL,

simultaneous works should progress in such a way that the entire job is completed in the scheduled

The successful bidder will have to depute his authorized representative to attend progress review

meetings to be held at site or the PGVCL’s Corporate/Zonal/Circle Office at Rajkot/Bhavnagar/ Botad.

The contractor will be responsible for complying with all rules & regulation & the labour laws

applicable to him & the PGVCL will not be responsible for any lapses committed by them. If there is

any claim from the Govt. Authority pertaining to the contractor the same amount will be deducted

from the contractor’s bill.

The contractor shall depute sufficient numbers (As per instruction of PGVCL) of qualified engineers /

supervisors to look after work. The engineers / supervisors shall remain present at site at all the

times. In no circumstances, contractor shall be allowed to continue work without engineering

Payments shall be released on the availability of funds with the PGVCL. No interest will be paid for

delay in payment of bills.

49.0 CONTRACT: After the tender has been accepted by the PGVCL, all orders or instructions to the

Contractor shall, except as herein otherwise provided to, be given by the PGVCL’s Engineers at site on

behalf of the PGVCL for the speedy execution of the work.

50.0 Go downs or sheds hired or constructed for storing of controlled materials and more particularly of

cement shall be such as would prevent the materials from getting damaged in any way.

51.0 It will be absolutely incumbent on the contractors to have on the site of work only such of the

materials as have been duly passed by the Engineer-in-charge. Materials that have been rejected

must on no account be allowed to remain on the site, and in spite written order to do so, any such

rejected material is on the site beyond a period of 48 hours notice, the Engineer-in-charge shall have

the right to remove it, at the risk and cost of the contractors and even to destroy it.

52.0 It must be distinctly understood that conditions of contract and of claims in respect of extra work, will

not be allowed unless the works to which they relate is clearly without the spirit and meaning of the

specifications or unless such works are ordered in writing by the Engineer-in-charge and claimed for

in specified manner.

53.0 On completion of the work, the site shall be cleared by the contractor within the stipulated period,

and ground brought to original state and they shall not be entitled for any extra claim on this account.

54.0 General Specifications of the relevant Indian standard specification shall also apply.

55.0 Damage to work clause: The works whether fully constructed or not and all materials, machinery

plant tools, temporary buildings and other things connected there shall be at the risk and in the sole

charge of the contractor, until the works have been delivered, completed to the satisfaction of the

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Engineer-in-charge and certificate from him to the effect is obtained. Until such delivery, the

contractor shall at their own cost, take all the precautions reasonably necessary, to keep all the

aforesaid works, materials, machinery, plant tools. Temporary buildings and other things connected

with the works, free from any loss or damage and in the event of the same or any part thereof being

lost or damaged, shall forthwith within the possible speed, reinstate and made good such loss or

damage at contractor’s own cost.

56.0 Any components or part of the work shall not be given to any sub-contractor without approval of the

competent authority of the PGVCL. The whole responsibility of the execution of the work, as per the

terms and conditions of the contract, will entirely rest of the main contractor. The main contractor

shall always keep his responsible representative, preferably a technical hand, on work site with

powers to sign M.R.s and take necessary decision and implement the instructions issued in the

interest of efficient execution of the works.

57.0 The Engineer-in-charge will fix the hours of work, and no work shall be executed beyond that period,

during nighttime or in absence of the Engineer-in-charge of his authorized agent. The box measures

shall be filled only in the presence of the engineer-in-charge or his authorized agent.

58.0 Contractor will be asked to present the sample of materials, and the approved samples will be

preserved at the site of work, and no charge in the approved sample will be allowed, without the

written permission of the Engineer-in-charge.

59.0 In any work is not executed according to the specifications, and the directions of the Engineer-in-

charge, the same will be rejected, and the contractor has re execute the same without any financial

implication to the PGVCL.

60.0 Contractor will have to communicate the name of his authorized agent, who shall be present on the

works, and shall be authorized to sign the material requisitions, receive instruction given verbally or

on the order book, on behalf of the contractor.

61.0 Tenderer must return the form of tender, with the specifications and the schedule of quantities, and

rates and other schedules only signed on each page. Any tender not bearing signature of the tenderer

on all the documents accompanying the tender is liable to be rejected.

62.0 Before submitting his tender, unit rates, which shall be for the finished work complete, including

charges involved in testing, maintenance for a period of 12 months, the tenderers shall closely

examine the specifications and carefully study the drawings and all documents, which form a part of

the contract, to be entered into by the accepted tenderer.

63.0 The submission of tender by a contractor implies that, he has read these instructions, the conditions

of contract etc. and has made himself aware of the scope and specifications of the work to be done,

and of conditions, and local conditions and other factors bearing on the executions of the work. The

PGVCL will not therefore, after acceptance contractor’s rate, pay any extra charge for lead or for any

other reason. In case the contractor is found later on, to have misjudged the site conditions.

64.0 The tender document shall be written legibly and free from erasure, over writing or conversions of

figures. Correction where unavoidable, shall be made by crossing out, initialing, dating and rewriting.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

65.0 The contractor shall keep full time qualified civil Engineers at the site, who shall be fully authorized to

receive and comply with such instructions, as given by the EIC.. The name of such Engineer with his

qualifications and experience shall be intimated by the contractor. The EIC shall have the right to

demand the removal of any technical personnel, skilled or unskilled workmen, who in his opinion are

considered to cause bad workmanship in the execution of works or to cause indiscipline.

66.0 The department reserves the right to make any change in the design and the plans of the works and

the contractor shall be bound to carry out them at the rates tendered. No claim or compensation will

be allowed on this account.

67.0 Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms and provisions

of the “Tender & contract for works” as applicable, and in default thereof to forfeit and pay to the

PGVCL the sums of money due.

68.0 The contractor shall keep instruction book on site, for taking site instruction from time to time. This

book shall be made available on site whenever asked for.

69.0 Approval and payment to any of the executed item for the work does not in any way relieve the

contractor of his responsibility for the correctness, soundness and strength of the structure as per the

drawing and specification.

70.0 The Bidders shall study the Conditions of site & shall resort to dewatering for rainy water and ground

water and for any flood situation and for any reason, where necessary, by appropriate methods &

maintain reasonably dry areas to work at no extra cost. No any claim will be entertain on this account

unless otherwise specifically mentioned in respective item.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

General rules and directions for the guidance of contractor

Name of work: Prov. and Fixing False ceiling at new circle office Botad

1.0 LAYOUT AND LEVELS

1.1 The layout and levels of all structures etc. shall be made by the contractor at his own cost

from the general grid of the block & bench marks given by the Engineer. Initially before

starting the works, the contractor will carry out the contour layout of the full area by taking

vertical & horizontal ordinates marked with the help of precise equipment like total station

and as directed by EIC. This will not be paid separately but will be included in the rate quoted

by the contractor in schedule-B of the tender.

1.2 He has to provide all help in instruments, materials and men to the Engineer at no extra cost

for checking the detailed layout and correctness of the layout and levels. But the Contractor

shall be solely responsible for correctness of lay out and levels. Detail working programme

shall be prepared & got approved from E.I.C.

1.3 Permanent reference pillars shall be established by the contractor and under no

circumstances shall the contractor remove or disturb any permanent bench mark without the

approval of the Engineer. The Contractor shall follow reference points and shall lay out all his

work by accurate reference thereto.

2.0 CONSTRUCTION METHOD: The contractor will be provided with construction drawings. The

contractor shall prepare chart showing working of all items with the time schedule for the overall

activities & the excavation & construction method to be adopted by him and shall be approved by the

Engineer. The tender drawings are indicative only and for tender purpose only. Drawings may vary as

per the actual site conditions and the designs etc. The construction shall have to be done as per the

revision in drawings, details, designs, instructions etc given by E I C time to time. Working drawing

given during execution of work may also revise as per requirement of PGVCL any times. Contractor

should not claim on account of this.

3.0 HANDING OVER OF SITE: Efforts will be made by the Owner to hand over the site to the Contractor

free of encumbrance. However, in case of any delay in handing over the site to the Contractor, the

Owner shall only consider suitable extension of time for the execution of the work. It should be

clearly understood that the owner shall not consider any other compensation whatsoever viz.

towards idleness of contractor’s labour, equipment etc.

4.0 QUALITY ASSURANCE: Quality shall be assured by carrying out Tests on various materials as per the

relevant Specifications for material testing and the agency shall be responsible for carrying out such

tests at his own cost. The samples of all materials to be tested by the Contractor shall be tested by

him in presence of authorized representative of the E.I.C. at the specified frequencies.

Testing of Materials

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

(a) All materials before being utilised for works shall be inspected and tested, wherever necessary, by

the Superintending Engineer or his representative. The nature and number of testing will be done, as

per frequency and acceptance criteria for building materials used for construction as shown in

"General Technical Specifications for Building" booklet that may be issued to contractor on request.

However the Superintending Engineer shall have powers to modify frequency of tests in addition to

the day to day and periodical tests to be carried out on materials, mixes and placed concrete, mortar

etc. to be done on site shall be specified by the Superintending Engineer from time to time and the

contractor shall provide all facilities towards collections of samples etc.

Over and above testing for other construction materials shall be got tested prior to execution of work

as decided by Engineer In charge. Unless otherwise specified, labourers for collecting samples and the

packing of the samples shall be provided free of cost by the contractors.

The materials shall be tested in GERI laboratory or at any other place/laboratory as directed by the

Superintending Engineer and the results given by such authorities shall be considered as final. It shall

then be the contractor’s responsibility to provide materials confirming to the approved samples to

the standards as determined by the laboratory tests.

(b) Consolidated record of results of tests will be maintained in the prescribed Quality Control

Register to be maintained jointly by the contractor and the EIC on the site of work.

(c) Testing charges for quality tests of materials and workmanship to be borne by the contractor.

(d) The contractor shall supply all materials required for testing free of cost.

(e) The contractor shall make suitable arrangements to see that one of his representative remains

present at the time of taking samples and shall authenticate the facts, if so required. Should the

contractor fail to keep his representative present at site at the time of taking samples or fail to

provide required labourers and other equipments to collect the samples, it shall be taken by the EIC

and the samples selected shall be considered as authentic.

The cost incurred by the EIC when the contractor fails to provide required men and materials for

collecting samples shall be recovered from the contractor.

(f) For cement concrete items, in addition to the cube tests while items are executed, the quality of

concrete set may be tested at any time during Defect Liability period by nondestrcutive tests, if any

complaints received about the inferior quality of concrete work, then, and if so desired by the

Superintending Engineer subject to review of the decision by Chief Engineer (Project) of the PGVCL

even after such items are executed, accepted and paid. Depending upon non-destructive test result,

testing charges for this test will be borne by the contractor only if the result is negative. Further, if the

result is negative i.e. concrete is found sub-standard, the contractor shall remove the concrete and

execute a fresh concrete of the specified standard without extra payment.

5.0 APPROACH ROADS: The Contractor shall make his own arrangement for approach to the work site

and within the work area for movement of men, material, machinery, other equipment etc. required

for carrying out the work included under this contract as per specifications and the rates quoted for

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

various items under schedule of items & shall be inclusive of the cost for preparation and

maintenance of approach roads/haulage roads/access roads, etc throughout contractual period.

Providing and laying required diameter RCC pipe in rain water / Nala’s / plant water drain/trenches

pipes passing of water, cables etc their diversions etc. for preparing the approach to carry out the

work without affecting plant activities/ systems wherever necessary at no extra cost.

6.0 PREVENTION OF POLLUTION: The contractor shall be solely responsible and liable for all the

damages/activities caused by any pollution that may take place during the execution of works and he

shall make arrangements, as approved by the Engineer for preventing pollution but, not

withstanding, such approval, the entire responsibility for any pollution shall rest with the contractor.

No separate payment shall be made for the pollution control measures and the quoted rates shall

include the cost for all pollution control measures.

7.0 EQUIPMENTS AND MACHINERY: The contractor shall have to use his own latest safe technology

equipments machineries tools, tackles etc as required of good condition duly tested and certified with

load proof tests from C.A. and any other machinery required for the entire scope of work for all

excavation works as well as all construction activities.

8.0 The all construction materials and workmanship shall be in accordance with the items of Schedule-B

as well as, as per the relevant I. S. Specifications and P.W.D manuals. The all materials to be used shall

be the best and from manufacturers, make and brand as approved by Engineer in Charge. After

getting the sample tested and approved the same materials only shall be procured and use in the

work by the contractor The cost of all materials are to be included in quoted rates. No any materials

will be supplied by PGVCL.

9.0 Taxes, Govt. duties, welfare cess or any unforeseen expenses, if required to be made, shall be borne

by the agency. The rates quoted shall be deemed to account all such factors after careful

consideration of work and site condition. No extra claim shall be entertained in any circumstances on

any account. Any activity not specifically mentioned in the tender but necessary in the opinion of the

EIC of the work, must be carried out for successful completion of job.

10.0 Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is suspended then

no idle charges will be paid. Only suitable time limit extension will be granted based on genuine

reason but no extra claim will be entertained.

11.0 The contractor shall engage sufficient nos., of qualified engineers and trained supervisors at site, to

look after the work on behalf of the agency. In no case, the work shall be allowed to be continued

without sufficient engineers/supervisors at site. Due care shall be taken by the contractor in this

12.0 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS, AND ORDERS ETC:

The contractor shall execute in whole and every part of work in the most substantial and workman like

manner and both as regarding materials and in every other respect in strict accordance with the

specification. The Contractor also shall confirm exactly, fully and faithfully to the designs, drawings and

instructions in writing relating to the work signed by the Engineer-in-charge and lodged in his office and

to which the contractor shall be entitled to have access for the purpose of Inspection at such office, or in

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

the site of the work, during office hours and the contractor shall, also if he so requires, be entitled at his

own expenses to make or cause to be made copies of the specification, and of all such designs, drawings

and instructions as aforesaid.

13.0 ALTERATION IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE CONTRACTS: The

Superintending Engineer shall have powers to make any alteration, or addition to the original

specification designs, and instructions that may appear to him to be necessary or advisable during the

progress of the work and the contractor shall be bound to carry out the work in accordance with any

instructions in this connection which may be given to him in writing, signed by the Engineer-in-charge

and such alterations shall not invalidate the contract. Any additional work which the contractor may be

directed to do in the manner above specified as part of the work shall be carried out by the contractor on

the same conditions in all respect on which he agreed to do the main works, and at the same rates as are

specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above

referred to shall be within the scope of such designs, drawings, and specifications appended to the

14.0 WORK TO BE OPENED TO INSPECTION, CONTRACTOR OR RESPONSIBLE AGENT TO BE PRESENT: All

works under execution or in course of execution in pursuance of the contract shall at all times be open to

the inspection and supervision of the Superintending Engineer and his subordinate and contractor shall

at all times, during the usual working hours and at all other times at which reasonable notice of the

intension of the Superintending Engineer or his subordinates to visit the works shall have been given to

the contractor, during which period either he should be present to receive order and instruction, or have

a responsible agent duly accredited in writing, present for that purpose. Orders given to the contractor’s

duly authorized Agent shall be considered to have the same force and effect as if they had been given to

the contractor himself.

15.0 NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP: The contractor shall give not less than 5 day

notice in writing to the Superintending Engineer or his subordinates in charge of the work, before

covering up or otherwise placing beyond the reach of measurement of any work, in order that the same

may be measured and correct dimensions thereof, taken before the same is so covered up or placed

beyond the reach of measurement and shall not covered up or placed beyond the reach of measurement

and work without the consent in writing of Superintending Engineer or his subordinate in charge of work,

If any work shall be covered up or placed beyond the reach without such notice having been given or

consent obtained, the same shall be uncovered at the contractor’s expense, and in default thereof, no

payment or allowance shall be made for such work, or for the materials, with which the same, was

16.0 CHANGE IN THE CONSTITUTION OF FIRM TO BE NOTIFIED: In the case of tender by partners of a firm,

any change in the constitution of firm shall be forthwith notified by the contractor to the Superintending

Engineer for his information.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

17.0 WORKS UNDER DIRECTION OF SUPERINTENDING ENGINEER: All works to be executed under the

contract shall be executed under the direction and subject to the approval of the Superintending

Engineer of the Corporate, Engineer-in-charge for the time being who shall be entitled to direct at what

point or points and in what manner they are to be commenced and from time to time carried on.

18.0 DECISION OF SUPERINTENDING ENGINEER TO BE FINAL: Except where otherwise specified in

contract and subject to the power delegated to him by PGVCL under the PGVCL’s rule, then in force the

decision of the EIC. for the time being shall be final, conclusive and binding on all of the specification,

designs, drawings and instructions herein before mentioned and as to the quality of workmanship or

material used on the or as to any other question, claim, right matter or thing whatsoever in any way

arising out of or relating to the contract, designs, drawings, specifications, estimates, instructions, orders

or these conditions or otherwise concerning, the works or the execution or failure to execute the same,

whether arising during the progress of the work or after the completion or abandonment thereof.

19.0 NO CLAIM FOR VARIATION IN QUANTITIES OF WORK: Quantities shown in the tender are

approximate and no claim shall be entertained for quantities of work actually executed, being either

more or less up to any extent than those entered in the tender or less than those entered in the tender

20.0 NO CLAIM FOR COMPENSATION FOR DELAY IN STARTING WORK: No compensation shall be allowed

for any delay caused into starting of work on account of acquisition of land and in the case of clearance

for works or any delay in according sanction to estimates.

21.0 NO CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK: No compensation shall be

allowed for any delay, in execution of the work on account of water standing in borrow pits or

compartment. The rates are inclusive for hard or cracked soil, excavation in mud, sub-soil water or water

standing in borrow pit and no claim for an extra rate shall be entertained unless otherwise expressly

specified & mentioned in the tender.

22.0 ENTERING UPON OR COMMENCING ANY PORTION OF WORK: The contractor shall not enter upon or

commence any portion of work except with the written authority or instructions of the Superintending

Engineer or his subordinate in charge of the work, failing such the contractor shall have no claim to ask

for measurement or payment for work.

23.0 ACCEPTANCE OF CONDITIONS ON TENDERING FOR WORK: Submission to tender or acceptance of

work order shall imply acceptance of these conditions of tender by contractor.

24.0 EMPLOYMENT OF TECHNICAL PERSONS: The contractors who are registered under class ‘A’, ‘B’ and

‘C’ or such contractors who executes the works of Rs.5 lakhs and above shall employ the technically

qualified personnel possessing minimum a Degree of recognized Technical institution, for executing the

work of the PGVCL.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

FORMAT OF AGREEMENT:

This agreement is made at ___________the ___day of ______month _______Year between the Paschim

Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nana Mava Road, Rajkot, 360004 (hereinafter called “The Company” which expression shall

unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

Construction of Office Building for circle office at Botad as per Company’s LOA No. ____________________,

Dated ___________, hereinafter called “The works and more particularly desorbed enumerated or referred

to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer, Circle office, PGVCL, Botad on behalf of the Company, a list where of is made out

in the schedule here under written and all of which said documents are deemed to form part of this contract

and include in the expression “The works “wherever herein used, upon the terms and subject to the

conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the work of

___________________________________________ up on the terms and subject to the conditions herein

1.) The contractors shall do and perform all works and things in this contract mentioned and described or

which are implied therein of therefore respectively or are reasonable necessary for the completion of

the works as mentioned and at the time in the manner and subject to the terms conditions and

stipulation contained in this contract and in consideration of the due provision, executions,

construction and completion of the works agreed to by the contractors as aforesaid the company

both hereby covenant with the contractor to pay all the claims of money as and when they become

due and payable to the contractor under the provisions of the contract such payment to be made at

such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever including

the right to reject and cancel on default or breach by the contract of the conditions and the covenant

as stipulated in the general conditions specifications form Or tender schedule drawing etc. attached

with the Company LOA No. ____________________________, Dated ____________.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid

work. The Contractor will also provide all required Safety Gadgets to his Supervisors and labours to

execute the work mentioned in Tender. On violating or breaking the Safety Rules and Regulations,

and if Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the right to

take actions as per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an

event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Company, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist “The

Company” in maintenance, protection, and disposition of the works acquired under the Contract by

the Company. In the event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless “the Company” is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract “the Company” shall be entitled to cancel the Contract as to its in

completed part without being in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s firm on account of the

cancellation of the Contract. The decision of the Company that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the

Contract shall be final and binding on the parties. In the event of such cancellation the Company shall

not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the

deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not

completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered by

mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter other

terms and conditions of the contract and the contract so altered or revised shall be and shall always be

deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

GENERAL SAFETY RULES / NORMS TO BE OBSERVED BY THE CONTRACTORS

All the contractors working at our Botad premises shall have to strictly observe the following Safety Rules.

The Contractors shall be responsible for informing & observing these rules by their supervisors / employees /

labours as well as the supervisors / employees/labours of their sub-agencies / sub-Contractors engaged, if

any. Prior to commencement of the work, Contractor shall have to submit a written assurance on their

letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone through

these Rules, have educated their employees / employees of their sub-contractor and will strictly observe the

said Rules while execution of work under work contract awarded to them. They will have to indemnify the

PGVCL for any loss or damage / accident /injury to the PGVCL’s property / employee or employee of their

own in default of non -observing these rules.

1.0 Persons to be employed for carrying out the work shall possess required qualification, be fully trained

and conversant for works to be done. All persons should have gate pass. Register consisting the full

details (i.e. address, phone no, details of nearest relative, etc.) of all persons is to be maintained.

During the work execution, one trained & competent supervisor should always remain present at site.

2.0 The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain “Line

Clear” or “Work Permit” through the concerned Department / Section.

3.0 Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, the contractor

shall remove all the inflammable material lying at or nearby work site or cover it properly by suitable

protective covering. Also, special care shall be taken before carrying out such job & see that all

possible contributing factors to set fire shall be removed / vanished prior to commencement of the

work. Advance intimation shall be given to concerned section / fire section to commence the work in

fire prone areas. They should also keep ready all the First Aid Fire Extinguishers / equipments & fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

place. For taking care of the persons working a supervisor/ person capable to keep continuous watch

on person(s) working, assist them in case of emergency or arrange to get immediate help, shall

remain present at entry point and shall use full body safety belt without fail.

4.0 While working inside sewage, trench or in-depth, a person to warn outsiders /entrants / passers etc

shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with

a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be

re-fixed / re-placed in the original position as it were prior to commencement of the work and leave

the work place in safe condition in all respect, so as to prevent accident to fellow workers.

5.0 The contractor shall see that he / his persons do not block (by stacking material, spare parts, tools-

tackles, equipments etc.), any passages / walkways / gangways / aisles / staircases / ladders / lifts or

any other approaches / roads leading to plants or its auxiliaries, on which there is a traffic movement

or possible traffic movements in case of emergency. Such passages are meant for safe escape in the

event of emergency. If it is utmost necessary to carry out work in such area with blocking of passage,

prior permission of Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate /

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

declare the area as UNSAFE, cordon it using barricading tape & display suitable caution notice or keep

a person to restrict / divert the traffic on this route through other safe passage.

6.0 Prior to use power / electrically operated hand tools / equipments / machines /gadgets like welding

machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to

use. Do not use defective, unsafe or improperly maintained equipments. The electrical power supply

required to run such equipments shall not be taken directly at their own but shall be obtained

through concerned Electrical Maintenance Departments or their authorized persons or under their

observations / guidance only. The Electrical Section shall provide temporary electrical connection up

to contractor’s Mains Board on which it is compulsory to install mains switch, ELCB & fuses of

adequate capacity. All such equipments shall invariably be earthed adequately to prevent electrical

shock, sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without any

joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power

cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins,

holders etc shall be of adequate capacity & safe to use.

7.0 All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, Grinder,

Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall be of

standard make & bear ISI certification mark on it. The consumables like welding electrodes, grinding

wheels / discs etc which has specific prescribed life span shall not be used in any case if its expiry date

8.0 It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI approved) Personal Protective Equipments / Safety Gadgets suitable to give

sufficient protection against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their staff to put on the same while at works.

9.0 The ongoing work is liable to be stopped at any time if the contractors’ staff is found working without

P.P.Es. Following is the list of various P.P.Es. to be used for various works / worksites.

10.0 LIST OF SAFETY EQUIPMENTS:

10.1 Industrial Safety Helmet. For protection of head against falling objects or during fall of person

10.2 Safety Goggles (Grinding, Welding, etc). : For protection of eyes against flying particles / dust,

chemical splash, spark, arc, flashover etc.

10.3 Face shield (Half or full). : For protection of face against flying particles / dust, chemical splash,

spark, arc, flashover etc.

10.4 Earplug / Ear muffs. For ear / hearing system protection: while working in high noise level

10.5 Apron (Rubber / PVC /Asbestos / Leather / Cotton). : For body protection against chemicals,

oils, sharp edged objects, heat, hot objects etc.

10.6 Gloves (Rubber/PVC, Asbestos, Leather, Electrical shock proof). : For protection of hands

against chemicals, oils, sharp edged objects, heat, hot metals/objects, electricity etc.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

10.7 Safety / Leather / Asbestos shoes, Gum Boots etc.: For protection of leg/feet against falling

objects, sharp edged objects, heat, hot metals/objects, electricity etc..

10.8 Safety Belt (full body) / Rope / Life line / fall prevention system etc.: For fall prevention while

working at heights or in depth, working in vessel or in confined space.

10.9 Dust Respirators / Scarf. : Protection of respiratory system against dust.

10.10 Chemical Cartridge Respirator: Protection against chemical fume / vapor etc.

10.11 Canister Gas mask. : Protection against toxic/poisonous fumes/gases.

10.12 Air supply respirators: Working in oxygen deficient zone.

11.0 Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be

checked and used only if found safe to use. Also, ensure that these are tested, examined & certified in

form no 9 / 10 by Competent Person as per the Factory act-1948 and its validity is not expired.

Further, it shall be fixed properly and firmly prior to lifting the weight.

12.0 Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the work

permit when working at height. While climbing on such scaffolding or working on any structure at

height, use of full body safety belt & Helmet is compulsory. It is also necessary to fasten chinstraps of

13.0 Contractor or their employee shall not interfere in day-to day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries / equipments / auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff not to sit or take rest at / near / below

running plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

14.0 The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene, LPG,

Hydrogen, Ammonia, Chlorine, CO2 or any type of material of explosive nature etc. shall be handled

safely taking due care. To handle / shift such cylinders a special trolley / cage meant for it must be

used but in no case it should be rolled. Domestic LPG cylinder shall not be used / permitted. On

completion of the work, cotton waste, spilled oil / grease, pieces of welding rod & other waste

material shall be removed from work site and the area shall be left safe, neat & clean.

15.0 In case of any injury / accident while working, it shall immediately be reported to concerned Sectional

Head / Engineer. For any incident occurred but have no injury to any persons should also be informed

to EIC as “Near Miss Incident.”

16.0 In all risky jobs, before starting the work, contractor should obtain General Safety Work Permit from

concerned section well in advance.

17.0 In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Brigade, and shall shift the casualty to

nearby hospital after rendering first aid in case of accident.

18.0 Over & above these, contractor shall have to follow all the safety requirements / rules & regulations /

norms and legal provisions laid down in various statutes, particularly the provisions of 1948 & the

Gujarat State safety Rules (Amended up to date) shall be followed strictly. The contractor shall also

obey the rules / regulations / instructions of the local Competent Authority for safety requirements.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

19.0 No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover or

of any transmission machinery while the prime mover or transmission machinery is in motion.

Examination or operation of motion machinery shall be made or carried out only by a specially

trained adult male worker wearing tight fitting clothing.

20.0 No women or young person shall be employed or permitted to work in danger area.

21.0 All the relevant labour and construction safety laws shall also be followed compulsorily.

22.0 It is felt necessary to deploy safety officers / Safety supervisors by contractors / Agencies involved in

carrying out hazardous activities / operations inside construction premises to have better and

constant supervision in terms of Health Safety and Environment activities.

23.0 In case, it comes to the notice of PGVCL management that the safety guidelines / safety rules / safety

norms are not being followed then a minimum sum of Rupees Five Thousand shall be penalized on

the contractor / Agency and for subsequent such violation, a severe penalty / action as deemed fit

shall be imposed, which may please be noted.

24.0 The above rules shall be scrupulously followed and where required, they may contact the Officer of

PGVCL for any ambiguity / further guidance in this regard.

25.0 For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

accident will be considered. Steps can be taken to review the job assignment up to cancellation for

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

INDUSTRIAL LABOUR LAWS:

1.1 Wages to be paid and time of payment etc. by the Contractor:

A. The contractor shall pay minimum wages to laborers as per minimum wages Act. The wages of

every contract labour employed by him under this contract shall be paid by him before the

expiry of 7th day of the last day of the month in respect of which the wages are payable (i.e.

wages of a month have to be paid by him in the first week of the next month). The payment

shall be disbursed in presence of Management Representative during the working hours in

factory premises and the contractor shall get the entries certified in the register of wages by

the Representative of the PGVCL. Any default will result in cancellation of contract forthwith

or else the contractor shall be punishable to the extent of Rs.100/- fine per each day.

B. The contractor shall give his telephone number and address to the PGVCL so that in case of

labour trouble etc., the contractor can be contacted. The contractor shall arrange to have his

office outside the office premises and the contractor keep himself present throughout the

1.2 Labour Laws:

A. Persons below the age of 18 years shall not be employed for the work.

B. No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

C. Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition Act) for employing necessary manpower to be required by him. In the absence of

such license, the contractor shall be liable to be terminated without assigning any reason

D. The contractor shall at his own expense comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the contractor shall comply with are as under :

E. Payment of contribution of wages of employer’s contributions towards Provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc. at the rates

made applicable from time to time by Government of Gujarat / Government of India or other

Statutory Authorities.

F. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office of

the Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).

G. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and Rules

framed there under depending upon the number of workmen employed by the contractor.

H. Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

I. Identity cards as prescribed under the factories Act with photo affixed thereto, the same for

identification.

J. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor’s employees arising out of any claim of disputes

under the Industrial Disputes Act – 1947 or any other laws.

K. Provision of compensation in the case of accidental injury.

L. Payment of crèche if the female labour employed is more than 30 numbers

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

M. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various Labour Las in force from time to time from Statutory Authorities like State

Government / Government of India which the contractor shall have to comply with.

1.3 Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month wise)

a statement regarding deductions against employees provident fund and family pension scheme in respect of

each concerned employees’ Provident Fund and Family Pension scheme at the rate of 12 % (or at the rates

made applicable by the Government from time to time) of the wages. Contractor’s contribution and his

workers contribution towards provident fund and family pension scheme shall be deposited by the

contractor with regional Provident Fund Commissioner, Ahmedabad.

1.4 Deposit Linked Insurance Scheme: The contractor shall have to deposit ½ % of the wages in-respect of

employees who is a member of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Regional Fund Commissioner, Ahmedabad.

1.5 Administrative Charges: The contractor shall deposit administrative charges for maintaining Provident

Fund Account with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

1.6 Paid Leave Facility: Paid leave facility at the rate of one day for every 20 days worked by the contract

laborer shall be provided by the contractor to his workers. He shall maintain Leave records/ Leave Cards for

individual laborer which shall be duly verified and approved/ certified by the authorized officer of the PGVCL.

1.7 Workmen’s Compensation Fund and Employers Liability Insurance: The contractor shall cover all his

employees under Workmen’s Compensation Fund and under the Liability Insurance. The contractor shall

employ adequate number of experienced staff at site for daily supervision and for maintenance of various

registers and records required under the law and contract. No payment for supervision shall be admissible.

1.8 Contractor to Indemnify to the PGVCL: The contractor shall indemnify and keep indemnified the PGVCL

and every officer and employees of the PGVCL and also Engineer-In-Charge and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection with the

matters referred in above clauses and elsewhere and against all actions, proceedings, claims, demands, costs

and expenses which may be made against the PGVCL by any workman/ employee of the contractor or any

sub-contractor and / or from any liability may arise to any workman / employees of the contractor or any

sub-contractor under any laws, rules or regulation having the force of law including but not limited to claims

against the owner under workman’s compensation Act, 1923. The employee’s Provident Act 1952, and / or

the contract Labour (Abolition and Regulation) Act 1979. The PGVCL shall not be liable for or in respect of or

in consequence of any accident or injury to any workmen or other person in the employment of the

contractor or his sub-contractors, and the contractor shall indemnify and keep indemnified the PGVCL

against all such damage and compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respect thereof or in relation thereto.

1.9 Workmen’s Compensation and Employer’s Liability Insurance: Insurance shall be affected for all the

contractor’s for all the contractor’s employees engaged in the performance of this contract. If any of the

work is sublettéd to the sub-contractor, the contractor shall require that he or his sub-contractor to provide

workmen’s compensation and employer’s liability insurance for the latter’s employees unless such

employees recovered under the contractor’s insurance.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

A. The PGVCL reserves the right to terminate this rate contract at any time during it pendency

without giving notice of termination or any reasons thereof.

B. The PGVCL will be entitled to deduct directly from the bills, to be paid to the Sub-contractor

and Labourers any sum or sums payable by contractor and which sum/sums the PGVCL is

required to pay as a principal employer on account of contractor’s default in respect of all

liabilities referred to in above clauses.

C. Nothing in the contract document stated shall any wise constitute any workmen/ employees

of the contractor or any sub-contractor as or to be workmen/employee of the power, or place

obligation or liability in respect of any such workmen/ employee upon the PGVCL.

NOTE:-The prevailing Act at the time of execution of work over and above act specified herein shall be

binding to the contractor.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

E. M. D. BANK GUARANTEE FORMAT

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

Whereas M/s___________________________________________________ (name & address of the Firm)

having their registered office at_____________________________________________ (address of the firms

Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in the tender no :

________________________________________________________ for Paschim Gujarat Vij Company

Limited and WHEREAS a Bank Guarantee for (hereinafter called the ‘Beneficiary’)

Rs.__________________(amount of EMD) valid till___________ (mention here date of validity of this

Guarantee which will be ____ months from the date of opening of Technical Bid which is required to be

submitted by the Tenderer along with the Tender.

We, ______________________________________________________ (name of the Bank and address of the

Branch giving the Bank Guarantee) having their registered office

at_____________________________________________ (address of the Bank’s Registered Office) here by

give this Bank Guarantee No: ________________________ Dtd: ___________

and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from Paschim

Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount not exceeding

Rs._______________ (amount of E.M.D) Rupees____________________________________(in words)) to the

said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ______________________________ (name of the Bank) also agree that withdrawal of the Tender or part

thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Limited

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked

and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive

of______________________(mention here the date of validity of Guarantee) and shall not be terminable by

notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or

variations or alternations made, given, conceded with or without our knowledge or consent by or between the

Tenderer and the PGVCL.

"Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to

(In words). Our Guarantee shall remain in force till___________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before _______________ (Date

of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall

be released and discharged from all liabilities there under:

Please mention here Complete Postal Signature of the Bank's

Address of the, Bank with Branch Code, Authorized Signatory with Telephone and Fax Nos.

Official Round Seal.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

IT IS MANDATORY TO FILL UP ALL ANNEXURE I to VII BY ALL TENDERERS

TENDERER’S WORK EXPERIENCE

LIST OF WORKS COMPLETED BY THE TENDERER

[Tenderer shall submit the information in the Format detailed here under]

Sr. Name & Place and Contract Cost on Original Time Reason for

No. Description Name of the Amount Completion time limit taken in delay in

of Work Dept. in months months to completion

complete (if) &

the work Remarks

Note:- Necessary certificates from the Employer under whom the works were completed shall have to be

submitted in a scan copies and in a physical form as certified true copy.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

DECLARATION REGARDING WORKS ON HAND WITH THE TENDERER

[Tenderers shall submit the information in the Format detailed here under]

Sr. Name of Place Contract Date of Stipulated Amount Brief Remarks

No. Work amount issue of period of of work details (Name

work completion done on of of Dept.)

order in months date of delay if

Note 1: Amount of work done in column 6 should be given upto month previous to the month in which

tenders are invited.

Note 2: Necessary certificates from the Department under whom the works were completed shall have

to be submitted in a scan copies and in a physical form as certified true copy.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Plants and Equipments Available for use on this work

Details of Tenderer’s Plants and Equipments immediately available with the tenderer for use on this work.

(Following information for each type of equipment shall be furnished)

1. Name of Equipment :

2. Number of Units :

3. Kind or make :

6. Year of manufacture and date of purchase :

7. Normal life specified by the manufacturer :

8. Number of actual working hours

years/kilometers put in by the machine :

9. Present Location :

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Plants and Equipments to be procured

Details of Plants and Equipment to be procured for the work if awarded

(Following information for each type of equipment should be furnished)

1. Name of Description of Plant and Equipment :

2. Number of Units :

3. Kind or make :

4. Name of Manufacturer and Country :

6. Approximate cost in rupees at work site :

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Details of key Technical Supervisory and Administrative Personnel (By type & level)

Detail of Key Technical Supervisory and Administrative Personal and Consultants.

Particulars Key Technical Supervisory and Administrattive

Personal and Consultants.

Already in employment by the Proposed to be Employed for the

1. Individual’s Name

2. Qualification

3. Assigned position.

4. Professional Experience and details of works carried out

5. Years with the firm

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

INFORMATION OF PARTNERS

Sr. Name (s) of Full address Telephone Residential Telephone Full address of

No. person/partner/ of the place No.(s) address(es) No.(s) Res. & income tax office

Director of of business (office) Mobile No. ward where

company (with pin income tax return

code) is filed along with

I/We heredy agree to intimate to you about change, if any in the above address (es) and telephone No. (s)

within fifteen days of its occurance till my/our security deposit, for contract paid by me/us is not returned to

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

PERFORMA SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE QUOTING THE TENDER.

[Tenderer shall submit in the Format detailed here under]

Sr. Name of firm Name of Qualification Designation / Remarks.

No. authorized post holding in

representative of company.

visited the site.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

ON letter head of firm/agency

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List thereof.

Ref: TENDER NO.:

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped along with the

Technical Bid.)

authorized signatory of M/S __________________________________________ here by certify that

M/S ___________________________________________ and their Proprietor / any Partner / any directors

of the firm is not stop deal and /or banned for business dealing and / or black listed by GUVNL and or their

any subsidiary company viz. DGVCL / MGVCL / PGVCL / UGVCL .

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

:: RS. 300 STAMP PAPER ::

In consideration of the P G V C L (hereinafter known as Company) having given contract for the work of

________________________________________ date ______and all future contracts that may be awarded

to me in next year and in terms of conditions in clause 33 of the PGVCL's tender and contract for work.

I, ___________________________________ residing at ___________ by this bond bind myself responsible

for and shall pay compensation to my workman payable under the workman's compensation Act 1923 (VIII of

19/23) (hereinafter called the said Act) for death or injuries caused to the workman engaged be me.

I, further bind myself and my successors or assigns by these present, if such compensation is paid by the

PGVCL as principal under sub section (I) of section 12 of the said Act, on behalf of me to such amount of

compensation of demand within 48 hours to the Company that if might have to spend as legal and other

incidental charges in defending any suit or action arising out of the death or injuries in regard to

compensation paid to the workman or heirs of the deceased workman.

Now, the condition of the above written bond is such that, if any suit or action arising out of the death or

injuries to the workman engaged by me, during the execution of the work of the said contract and all future

contracts that may be awarded to me in next year is filled by the worker against the Company.

I, _________________________ residing at ______________, Taluka- _________ shall reimburse to the

Company such an amount, that the Company is required to spend as legal and other incidental charges in

defending such suit or action and also the amount may be awarded to be paid to the worker or his heirs as

compensation and that the above written binding shall remain in full force and virtue, till the Company is

required to defend such suit or action filled by the worker or his heirs against the Company.

It is compulsory for the contractor to take out a suitable insurance from the workman compensation.

Contractor's signature

In presence of:

1. NAME : SIGNATURE :

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

CIRCLE OFFICE - Botad

NAME OF WORK : Prov. and Fixing False ceiling at new circle office PGVCL Botad

SR PARTCULARS OF ITEM RATE PER AMOUNT

1 Providing and fixing eco-friendly light weight calcium 550 1657.57 Smt

silicate false ceiling tiles having Tegular edge & 15 mm

Thick Densified edges on the Tile Periphery for Extra

Strength The Light weight calcium silicate ceiling tiles shall

have , light reflection 85% non-combustible as per B.S.

part IV, 100% humidity resistance and also having thermal

conductivity0.043° w/m KC.for the best thermal Insulation .

The Light weight calcium Silicate tile shall be of approved

texture Fine fissured/ Spintone/Cosmos having NRC value

of 0.5 & Globe having NRC value of 0.75 NRC or

equivalent of size 595 X 595 mm to be laid on true

horizontal level suspended inter locking metal grid of hot

dipped galvanized steel sections (galvanizing @120 grams

per sqm including both side) consisting of main ‘T’ runner

suitably spaced at joints to get required length and size of

24X38mm made from 0.30 mm thick (minimum) sheet,

1200mm centre to centre, and cross ‘T’ of size 24X28mm

made out of 0.33mm (Minimum) sheet spaced 1200mm

along spaced between main ‘T’ at 600mm centre to centre to

form agrid of 1200X600mm and secondary cross ’T’ of

length 600mm and size 24x28mm made of 0.30 mm thick

(Minimum) sheet to be interlocked at middle of the

1200X600mm panel to form grid of size 600X600mm

resting on periphery walls/partitions on a perimeter wall

angle pre-coated steel of size (24X24X3000mm made of

0.40mm thick (minimum) sheet with the help of rawl plugs

at 450mm centre to centre with 25mm long dry wall screws

@ 230mm interval and laying 15mm thick Densified edges

light weight calcium silicate ceiling tiles of approved texture

(Fine Fissured/Cosmos/Spintone) in the grid including,

cutting /making opening for services like diffusers, grills,

light fittings, fixtures, smoke detectors etc., wherever

required, Main ‘T’ runners to be suspended from ceiling

using G.I. slotted cleats of size 25X35X1.6mm fixed to

ceiling with 12.5mm dia and 50mm long dash fasteners,

4mm G.I. adjustable rods with galvanized steel level clips of

size 85X30X0.8mm, spaced at 1200mm centre to centre long

main ‘T’ bottom exposed with 24mm of all T-sections shall

be pre-painted with polyester baked paint, for all heights, as

per specifications, drawings and as directed by engineer-in-

charge.Note:- Only calcium silicate false ceiling area will be

measured from wall to wall. No deduction shall be made for

exposed frames/opening (cut outs) having area less than

sqm. The calcium silicate ceiling tiles shall have NRC.

Value of 0.50 (Minimum) for Fine

fissured/Spintone/Cosmos and 0.75 NRC for Globe, light

reflection 85% non-combustible as per B.S. 476 part IV,

100% humidity resistance and also having thermal

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

conductivity. 0.043° w/m KC.for the best thermal Insulation

2 Providing and laying marble stone slab flooring over 20mm 10 2209.41 Smt

(average)base of cement mortar 1:6 (1-cement : 6 coarse

sand) or L.M. 1:1.5(1- lime putty : 1.5 - coarse sand) laid

and jointed with gray cement slurry including rubbing and

polishing complete. (A) Marble slab 25mm thick

3 Supplying & erecting Steel tubular pole (Swaged)

confirming to IS - 2713 (Part-II) 1980. Manufacturing

process of steel tubular pole should be as per IS

specification. Basic steel tube should be ISI Marked. Pole

should be painted by one coat of Zinc comet Primer and two

coat of Aluminium /approved paint to be erected on / in

existing Foundation. The length of poles are as below.

(B) 8.5 mtr. Long Swaged Steel tubular pole

(i) Pole as per IS code 410-SP-16 with 300 X 300 X 4 mm

base plate. (Approximate weight 75 Kg) For burial erection 1 9520 Nos

(ii) Add Extra for M.S. Base plate 300 X 300 X 16 mm for 1 1147.00 Nos

pole, mounting on surface of foundation on foundation bolt.

with required stiffeners.

(iii) Add Extra for PU base primer and PU Paint on pole. 1 517.00 Nos

4 Providing and laying cement concrete 1:2:4 (1- Cement : 2- 1 3767.61 Cmt

Coarse sand : 4- graded stone aggregates 20 mm nominal

size) and curing complete excluding cost of formwork in (A)

Foundation and Plinth

Total Estimated cost Cost Rs

Word : Rupees Nine Lac Forty Eight Thousand Seven Hundred Nine Rupees and Twenty One Paise ONLY

Superintending Engineer

Signature of Tenderer Company’s Round Seal Date: Place: