EMPANELMENT OF VENDORS I.E. FIRMS/ DISTRIBUTORS / CHEMIST SHOPS FOR DAY- TO-DAY PATIENT WISE LOCAL PURCHASE OF MEDICINES, SURGICAL ITEMS AND CONSUMABLES ETC., AT DIVISIONAL RAILWAY HOSPITAL, WESTERN RAILWAY, BHAVNAGAR PARA - 364003

Special Eligibility Criteria

1. 1

   Special Condition :- Firm should quote offer as per the below mentioned criterion: Each product category shall be treated as single (01) unit with value fixed at Rs. 100/-, The concerned firm should quote the offer as Rs. 100/- (FIXED) ONLY in Basic Rate for each category along with their respective DISCOUNT in the unconditional discounts tab of financial bid. Comparative charts of the financial bids for each of the categories (Medicines, Surgical products, Orthopedic Items/Implants, Dental Materials, Lens/IOL and Pathological Items) in terms of discounts offered by vendors (Vendor offering maximum discount will be L1), will be tabulated by system on IREPS. This is a mandatory instruction and must be compulsorily followed while quoting offer.

   Confirmation required

Commercial-Compliance

1. 1

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
2. 2

   1. Average Annual Turnover of the vendor for the last three completed financial years (FY 2023-24, 2024-25 & 2025-26) prior to date of opening of tender should be equal to or more than three times the average annual value of retail local purchase procurement made by that Railway hospital in the last three completed financial years or three times the estimated annual value of purchase, whichever is higher. 2. Vendor should show profits in at least two out of the three last three financial years. Balance sheet/Profit-loss account certified by CA should be called for this purpose.3. Details of registration with any Government/Private/corporate Hospitals and past experience of supply to Government/Private/corporate Hospitals for establishing the performance/Capacity of the vendor. Documents related to registration and contract copies along with satisfactory working in these organizations should be attached.

   Document requiredConfirmation required
3. 3

   Security Deposit(Only for contract value more than 25 Lakh)SD @ 5% of the estimated value of tender (Rounded off to nearest higher Rs. 10) shall be submitted by bidder before contract is awarded.

   Document optionalConfirmation required

General Instructions

1. 1

   11. The firm must also submit an affidavit stating that the firm is not black listed/ prematurely terminated and that there is no punitive action by any Railway /State Government or other govt. organization. If the provided information is found to be incorrect, the vendor can be delisted from all Indian Railway services for 3 years. 12. The period of contract shall be initially for a period of TWO YEARS from the date of awarding of the contract. Empanelment will be valid for two years. 13. Chief Medical Superintendent, Divisional Railway Hospital Bhavnagar Para reserves the right to accept/reject any bid and to annul the bidding process and reject all bids at any time without there by incurring any liability to the affected bidder or any obligation to inform the affected bidder. 14. Late & delayed tenders will be summarily rejected.
2. 2

   The Empanelment on the approved list does not guarantee award of any contract. Empanelment process and procurement policy shall be guided from time-to-time and instructions issued by Railway authorities. Any change in order can be done by Chief Medical Superintendent, Divisional Railway Hospital Bhavnagar Para1. Before applying for Empanelment, one should carefully read notice, application form, terms & conditions and general instructions.2. Rate contract will be for a period of two years. Under exceptional circumstances, to maintain the continuity of supply, period of rate contract can be extended for a period maximum up to 03 months at a time with the approval of and concurrence of Associate Finance. Total extension will not be more than 6 months.3. Mode of tendering will be single stage single packet system with OPEN tender through IREPS.4. For evaluation of the bids received there will be tender evaluation committee consisting of three officers (One each from Medical, Store & Accounts/Finance Departments).5. Quantity to be ordered against rate contracts will be graded in relation to discounts offered by vendors i.e., L1(Vendor who offers maximum discount) will get the maximum supply orders. In case of two vendors distribution of orders (value wise) will be in the ratio of 70:30 on monthly basis. Suitable methodology will be adopted. In case of three vendors distribution of orders (value wise) will be in the ratio of 60:25:15 on monthly basis. Suitable mechanism will be worked out to implement this. While deciding the tender, the distribution will be followed as far as possible.6. Vendors offering maximum discount on MRP will be considered for rate contract. If rate contract is to be entered with more than one vendor, discount offered by L1 should be counter-offered to other selected suitable higher bidders i.e., L2, L3 (as applicable) for acceptance. The bidders accepting the counter offers will be finalized for placement of rate contract as per the predefined distribution cited para 5 above.7. The tender committee will evaluate the bids received for eligibility, techno- commercial suitability and financial suitability of the bids and give its recommendations to the Tender Accepting Authority for its consideration through convener of the committee. Rate contracts will be placed as per the acceptance of the Accepting Authority.8. EMD, based on the annual estimated value of the Rate contract, should be taken from vendors as per the extant instructions.9. The supplier has to submit an EMD @ 2% of the estimated value of tender (Rounded off to nearest higher Rs. 10) shall be submitted by bidder along with tender. If the bidder is eligible for any kind of exemption in EMD, Kindly upload the relevant valid document. For MEDICINES, SURGICAL ITEMS AND CONSUMABLES ETC., (refundable for unsuccessful bidder after finalization and

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.