e-Tender for Annually Energy Bill Printing work of All Division under City Circle office, Rajkot

Sr.2No. Estimated cost in Rs. Rs.19,05,726/-

3 Tender Fee in Rs. ( non-refundable) Rs.1000+Rs.180=Rs.1180/-

with 18 % GST ONLINE ONLY (Incl. GST @ 18%)

SBI BANK A/C NO.

IFSC CODE :- SBIN0060070.

4 Earnest Money Deposit amount in Rs. Rs. 19057/-

(1 % of Tender Amount) ONLINE ONLY

Payment of tender fees to be deposited

online by RTGS/NEFT to the details of

bank account is the details of bank

account is SBI BANK A/C NO.

56070000999, IFSC CODE :-

5 On line ( e-tendering ) tender / offer Dt.17.07.2026 @18.30 hrs.

submission last Date(This is mandatory )

6 Date of opening of Technical Bid at Date 20.07.2026 @ 11:00 hours (if

7 Date of on line opening of Price bid, Date 22.07.2026 @ 11:00 hours (if

8 Validity of Bid 120 days

Superintending Engineer

Name of Circle :- Rajkot City

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: Scope of Work

2 SECTION II: General Information for Bidders

3 Bidder Details Table No 2

4 General Instructions to the successful

5 SECTION IV: Taxes

SECTION V: General Terms &

7 Annexures , BG Formats for EMD and, SD,

Agreement and Indemnity Bond Formats

8 SECTION VII : Schedule B

9 SECTION VIII: Bill Form Copy

Tender Scope of work

1. Introduction

The City Circle office, Rajkot of PGVCL covers 21 Sub Divisions, 3 Divisions and caters

to approximately Total 3811452 consumers consisting of Low Tension (LT) consumers

having Three Phase and Single phase supply in categories Residential, General lighting

Purpose, Commercial, Industrial , Public waterworks , Public lighting, Agricultural

connections etc. In this regard, it is decided to carry out Centralized Printing of

monthly/Bi-monthly Electricity Bills from a single agency in Rajkot City Circle and

quote Tender Division wise.

Currently consumers are billed monthly/bi-monthly. Following is the information of

consumers about the quantum of Billing work in Rajkot City Circle:

Division Sub- Total monthly Total bi-monthly Total

Divisi billed consumers consumers

City Division-1

City Division-2

City Division-3

Note: - The number of consumers is latest approximate and it may change every month

. The contractor shall have to complete the work as per the Billing data given by Sub-

Divisions for the month.

The quantity of consumers may increase due to addition of new consumers or decrease

due to permanent disconnections. Approximate growth of consumers may be

considered as approx. 8% to 10 % per year. The bidder must take into account such

possible variation for Printing & Distribution of bills at the time of preparation of

2. Scope of Work to be carried out as per Tender.

(i) The Contractor shall collect the PGVCL Bill print designed sample of LT Bills from

Billing & Revenue section and develop their own printed sample which should conform

to the PGVCL specifications and obtain approval before commencement of Printing of

(ii) The Contractor shall have to carry out the Printing of Bills from one or more

printing sites located within Rajkot City Circle area.

Sign & Stamp of the Bidder

(ili) The Printing sites will be established and managed by the Contractor with his own

machinery , printers, Standby printers ,; material . manpower ,Electricity , standby

power supply , Internet and Information Technology , etc.(Bidder will have to submit

details of convenient printing locations in their Tender Technical Bid and detail

proposal for carrying out entire activity of Bill printing along with necessary

documentary proof). PGVCL reserves the right for site inspection of printing set-up

before finalizing the contract or at any time thereafter as deemed fit. The work of

Printing Bills has to be executed by the Contractor himself and no work or part shall be

sublet to subcontractor The Contractor will have to set up printing sites and commence

printing immediately upon placement of order.

(iV) The Contractor shall collect the Blank Stationary as per the PGVCL specification

required for Monthly/Bi-Monthly Bill printing and maintain sufficient stock for carrying

out the work during the contract period.

(v) The Contractor shall make use of High Speed Dot matrix line printing Technology

Junior Programmer (JP) of respective Circle will ensure the same. (Details of printing

Technology to be submitted by the Bidder in the Tender)

(vi) The Contractor shall print the Bills with fixed and variable Bill data with fonts in

English language. During further period of contract when Bill format , design is revised

by PGVCL , Contractor will have to make necessary changes on same rate terms and

conditions of the Contract.

(vii) PGVCL- Sub Divisions will sent the Bill printing files cycle wise to the Contractor

via Web-portal/ e-Mail/Pen Drive as once in a month, bidder has to fix date and time

of each Sub Division . The Printing data to be strictly maintain confidential by

bidder/Contractor and after printing of bills same to be deleted, any sharing data by

party will attract legal action and cost accordingly.

(viii) The Contractor will complete printing of all the Bills within 12 Hrs of receiving

the file on the Web portal/ e-Mail/Pen Drive. After printing , the delivery of bills to

subdivision will have to completed within next 12 Hrs , that is Total window time of

Hrs is given from receipt of bill print up to delivery of bills to subdivision office. Bill

Printing work will have to be carried out 24X7 except main public holidays 26" January,

15" August etc.). The Contractor should be capable of handling Increased print load

without affecting the Distribution time specified.

(ix) The Quality of print should be clear ,visible , no words/figures spread and with

100% readability. In case need arises , PGVCL Rajkot City Circle will depute a person to

monitor the printing and dispatches of bills.

(x) After the Printing of Bills within 12 Hrs , the Contractor will have to sort subdivision

wise / Bill Book wise bill book binding , pack and deliver the Bills within next 12 hrs to

the concerned Subdivision as per given in Detailed Order. Upon delivery of printed

bills to concerned subdivision , contractor wilt obtain necessary acknowledgment to

confirm and record the time of delivery. The subdivision offices will feed the receipt

acknowledgment of printed bills immediately on same day of delivery.(Penalty for

delay in Printing of Bills is Rs.1000/- per day will be charged).

Sign & Stamp of the Bidder

(xi) Contractor will maintain clear records of activity done and such records shall be

made available to PGVCL official on demand from time to time. Contractor will report

by Email the quantity of Bills printed subdivision wise to concerned Subdivision officer

/ concerned Division and Circle office , to Billing & Revenue Team.

(xii) TYPE OF STATIONARY FOR PRINTING OF LT ELECTRICITY BILLS: The following types

of Electricity consumer category Bill will have to be printed as Latest Sample of

printed LT Bill is attached

(xiii) No any charges given other than bill print per bill exclusive of Taxes.

Sign & Stamp of the Bidder

GENERAL INFORMATIONS FOR BIDDERS

1.1 The "PGVCL" shall mean the Superintending City Circle, PASCHIM GUJARAT VIJ COMPANY

LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot. With

expression shall unless repugnant to the context include its permitted assigns or successor /

authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been

accepted by the PGVCL for award of the contract and shall include his authorized

representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as

Engineer-in-Charge to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that

his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the

contractor and shall include the commercial technical and general conditions, schedules,

drawings and any other conditions specifically agreed between the parties forming a part of

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as

per order placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order"

and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect

the works under the contract and/or duly authorized representative of the PGVCL “Letter of

Award” shall mean the official notice issued by the PGVCL notifying the contractor that his

bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

Sign & Stamp of the Bidder

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1 Bidders fulfilling eligibility criteria as mentioned in section 2 Sr. no. 2.2. and having

experience of Printing work, along with satisfactory work completion certificate regarding

execution of work, including work order outward number along with its value, from order

issuing authority of any DISCOM of GUVNL or any Govt. / Private company of any state of

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work

Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder If eligible.

 Power of attorney if any for signing the bid documents. (In case of partnership firm).

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of

Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Aadhar Card (Optional) (In case of Bidding is done on Individual name)

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital

Signature as per Information technology Act 2000 using which they can sign their

electronic bids. Bidders can also procure the same from (n) code solutions, a division of

GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in the tender

3.3 For details regarding digital certificate and related training the below mentioned

address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

Toll Free No: 1-800-233-1010 Mob: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital

3.5 Bidders can prepare and edit their offers number of times before tender submission date

and time as mentioned in this tender details table no1. After tender submission date

and time, bidder cannot edit their offer submitted in any case. No written or online

request in this regard shall be granted.

Sign & Stamp of the Bidder

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic

format on website www.nprocure.com before the validity period mentioned in tender

details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

4.UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS ANDSPECIFICATIONS

4.1 The Bidder is required to carefully examine the specifications and documents and

fully inform himself as to all the conditions and matters which may in any way affect

the Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he

shall at once request in writing in advance before filling in the tender, within the

time limit as per Table no 1, for an interpretation / clarification by the PGVCL City

Circle office, Rajkot.

Then The PGVCL City Circle office, Rajkot will issue interpretation and clarifications

as he may think fit of such interpretations and clarifications, the Bidder may submit

his bid but within the time and date as specified in the Table no1. All such

interpretations and clarifications shall form a part of the specifications and

documents, and accompany the bidder's proposal. In case of difference of opinion

about interpretation of specification etc. the decision of Superintending Engineer,

City Circle Office, Rajkot will be final and shall be binding to the contractor.

4.2 Verbal clarifications and information given by the PGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the PGVCL.

4.3 All interested parties requested to strictly abide by all terms prescribed in this RFP

Document and provide accurate information to the best of their knowledge without

misleading PGVCL to be considered for participation in this Project.

4.4 Bidders should be in touch with websites https://pgvcl.nprocure.com

&www.pgvcl.com for information regarding revision / corrigendum / Amendment

in the Tender Document till due date of online submission and thereafter. No

separate information shall be sent in this regards and also not publish in

5.TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 The Tender fees is payable, as per Table no.1, between the dates mentioned in Table

no 1 ,by cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable

no 1 ,by cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable

GST is less than Rs 10,000/- or only by Demand Draft (DD), if the said amount is more

than Rs 10,000/, in favor of the Paschim Gujarat Vij Company Limited payable at

Rajkot on any Nationalized /Scheduled banks

5.2 The tender fees once paid for tender document will not be refunded under any

circumstances or not transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if purchaser

Company decides to scrap/cancel the Tender, by one or another reason, in which

Bidders are not responsible for cancellation/scarp of Tender fee without GST amount

may be refunded to bidder(s), at sole discretion of the Purchaser Company.

Sign & Stamp of the Bidder

6.EARNEST MONEY DEPOSIT (EMD)

6.1The EMD payable, between the dates mentioned in Table no 1,by online only. The EMD

Amount is 1 % of the Tender Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD or BG for tender fees &EMD

must online / RTGS only.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned

after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said

bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of

LOA of the contract or fails to sign the contract agreement then the EMD amount will be

forfeited in favor of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy

Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to

be produced/attached in place of EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with NSIC/DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from

payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II) &

NSIC/DGS&D Registration Certificates and Udhyog Aadhar Certificate/Memorandum in EMD

Cover. The Certificates should indicate the manufacture/service/works of items/work

offered. This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and

no reference will also be made.

7 For On line Tenders

7.1 Technical & Commercial Bid:

7.1.1Following documents are mandatory and to be in submitted ONLINE only.

Attested Copy of successful work Completion certificate, as mentioned on page no

point no 2.2 of this document.

Sign & Stamp of the Bidder

1 Attested copy of Memorandum of Association or partnership deed.

2 Attested copy of document showing P.F. Number obtained by the bidder if eligible.

3 Attested copy of power of attorney if any for signing the bid documents.

4 Attested copy of latest solvency certificate issued by Nationalized or scheduled

5 Attested Copy of registration Number under Shop and Estt. Act (If as case may be

6 Copy of Registration under ESIC (If as case may be applicable)

All Annexures of this tender documents , duly signed by the bidder,in chronological

7 Copy of Tender Document duly signed and stamped on each page.

8 Copy of documents mentioned in Section 2, Clause No. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 Further bidders, for “On line tenders”, are requested to submit price bid on-line

7.2.2 In On Line price Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

8. The works referred herein shall cover the entire scope of the Tender.

9. The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

10. Superintending Engineer, PGVCL, City Circle Office, Rajkot reserves the right to

spread the order if required.

11. Does not anticipate change in the PGVCL ownership during the proposed period of

12. AMENDMENT TENDER

12.1 At any time prior to the deadline for submission of bids, as mentioned in

Table1,PGVCL may, for any reason, whether at its own initiative or in response to a

clarification requested by a respective bidder, modify the bidding documents by

12.2 Such amendments, clarification etc. shall be binding on the bidders and will be

given due consideration by the bidders while they submit their bids and invariably

enclose such documents as a part of the bid.

13. SUBMISSION OF TENDERS

Follow all the instructions narrated this tender document for submission and no any

further communication in the matter will be entertained.

Tender Papers & Specifications may be down-loaded from Web site

https://pgvcl.nprocure.com (For view, download and on line submission) and PGVCL web

site www.pgvcl.com (For view & down load only).

All the relevant documents to be submitted ONLINE only, no any physical submission is

Price bids to be submitted ON LINE only before time limit specified in “Tender

Details” Table no1 of this document.

14. REJECTION OF TENDER:

14.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. The bidder should sign on

each page of tender documents , as mentioned in Section 1 point no. 2.15, failure to

furnish the required information or submission of tender not as per the specification

will be at the Bidders risk may result in rejection.

14.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

14.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL,

UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation

for any kind of fraud for public and theft of material or/and with handlings the

material and any civil and/or criminal case pending at any stage than offer of such

bidder /firm will be out rightly rejected.

14.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the

Table no1, shall be rejected.

14.5 Any deviation found in Data/Details/Documents between online offer (e-tendering)

and physically submitted documents of bidder, offer of the same shall be liable for

rejection at the discretion of PGVCL.

14.6 The Bidders shall specifically note that any over writing or corrections or manuscript

in the bid shall be ignored and will not be considered authentic unless same are

signed with Bidder's Stamp/Seal as mentioned in Section 1 point no.

14.7 Conditional bids shall not be accepted.

14.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case

which are received after due date and time of the receipt of tender irrespective

of delay due to postal services of any other reasons and company shall not assume

any responsibility for late receipt of tender. Any correspondence in the matter

will not be entertained.

15. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall

be accompanied by its translation in English. Failure to comply with this may

disqualify a bid. In the event of any discrepancy in meaning, the English language

copy of all documents shall govern.

16. SIGNATURE OF BIDDER

16.1 The bid must contain the name, residence, address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

16.2 Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or

persons authorized to bid on behalf of such corporation/ company in the matter.

16.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

16.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

16.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

16.6 Erasures or other changes in the bid documents shall be over the initials of the person

signing the bid.

16.7 The bidder should sign, as described above, on each page of tender documents & then

they have to submit this tender documents.

17. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

18. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of

the technical bid.

19. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each

bidder in his bid for the complete scope of works including all duties and Taxes, will

be evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the

interest of the PGVCL, for the complete works covered under these specifications and

20. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail.

If there is discrepancy between the unit price and the total price which is obtained by

multiplying the unit price and quantity, or between sub-total and the total price, the

unit or sub-total price shall prevail, and the total price shall be corrected. In case of

discrepancy between sub-total price obtained by adding various prices in the

schedule and the sub-total price indicated for that particular schedule, the sub-total

obtained by addition of various arithmetically corrected prices would be considered

for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices

arrived at from various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be

21.AWARD OF CONTRACT

21.1 Notification of award of contract will be made in writing to the successful bidder

21.2 The contract will be awarded to the best qualified and responsive bidder offering

the lowest evaluated bid in conformity with requirements of these specifications

and documents and PGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed

out in these documents and specifications. A responsive bid is one which accepts

all terms and conditions of these specifications and documents without any

21.3 PGVCL Reserves the right to award separate contract to two or more parties in line

with the terms and conditions specified in the specification.

22. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL City Circle office , Rajkot may ask bidder to

submit required documents other than mentioned in section I Point no 2.2, if required.

23. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender

consist 365 Days. The commencement date of Order shall be Date of issue of the Order.

After successful completion of said work by agency ,PGVCL may right to extend further one

year contract if agency is agreed with same rates , terms and condition..

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom

all reference shall be made to

expedite technical co-ordination.

7 Office Address

8 Place of Bidder where printing the Bill

9 Office Telephone/Fax no.

10 Office e-mail address

11 Permanent Account Number(PAN),

13 PF No.(If applicable)

14 Solvency Certificate No.

15 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief.

If any information found to be concealed, suppressed or incorrect at later date, our tender shall

be liable to rejected and our company debarred from executing any business with PGVCL.

Sign & Stamp of the Bidder

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders

indicating the quantity allocated to them and the security deposit amount to be deposited by

them with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit

within 15 days from issuance of LOI/LOA.

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the

amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD) OR Banker’s

Cheque OR Bank Guarantee (BG)from Nationalized / Scheduled Banks as per Govt. GR No.

EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be acceptable. DD should be drawn on

any Nationalized /Scheduled banks in favor of Paschim Gujarat Vij Company Ltd. payable

at Rajkot or by Bank guarantee from any Nationalized/Scheduled nationalized bank

decided by Government of Gujarat time to time only. Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit within

days from the date of issuance of LOA of an amount equivalent to 5 % of the value of the

work to be allotted to him and as mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time

validity till the completion of awarded work of this work order, Bank Guarantee for

interim period will not be allowed. Security Deposit shall be suitably extended time to

time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier

should undertake to renew the Bank Guarantee at least one month before the expiry of

the validity failing which PGVCL will be at liberty to encase the same. CORPORATE

GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful Bidders will be

required to deposit additional Security Deposit on prorate basis within two weeks of the

issuance of LOA for the additional order quantity.

2.7 In the event of failure to carry out work offered by successful Bidders and as accepted by

them while receiving the order within given time period, will lead to forfeiture of the

Security Deposit up to 100% and will lead to disqualification of the bidder to transaction

business with PGVCL for at least TWO years or the time duration as may be decided by

the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit then the

letter of intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL

without any notice or and action for “Stop deal” will be initiated as decided by tender

inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of

LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form of the

P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to be

borne by the successful Bidders.

Sign & Stamp of the Bidder

4. For the Tendered work, Blank Bill form will be issued by PGVCL. Any other related material

required to carry out work mentioned in Schedule A is to be brought by Bidder. No any extra

cost will be paid towards such material.

5. Bidder is responsible to any type theft/damages of Company’s material and also responsible

to any type damages to any property and any kind fatal/non-fatal accidents to anybody

during the execution of work. There will be no any financial liabilities of PGVCL for damage

charges paid such way.

6. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

7. Work must be completed in in specified Schedule narrated in the Tender. If concerned

Engineer not satisfied with quality of work, no any Time limit extension will be granted and

Penalty with applicable GST with cess as applicable and other taxes in force at that time will

be levied on delayed portion of work.

8. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security

Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with Agreement

within this time limit i.e. 15 (Fifteen) Days.

9. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of

stamp paper is to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL

rules and Tender Condition.

10. Bidder is solely responsible for the Bill form supplied by PGVCL.

11. Work is to be carried out in presence of PGVCL authorized representative and to be duly

certified also.

12. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour arises,

due to want of any materials or any other situations.

13. PGVCL have full rights to accept or reject the offer received against the Tender.

14. Bidder has to submit the Performance Certificates under whom the similar kind of Tender

or Printing work has been executed.

Sign & Stamp of the Bidder

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given

taxable goods and/or services. The amount and % of GST and Cess as applicable should

clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. COMPANY may at its

discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will

not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional

liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account

of GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto

by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid/short paid to the government or

fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier

/ Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of

the Input Tax Credit provisions under the GST Act, subsequent to the date of submission of

the offer, the same should be passed on to COMPANY and you should inform such changes

to COMPANY from time to time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed

against the PGVCL or the Contractor in pursuance of the Contract. In addition the

Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully

assessed against the Contractor for his personal income & property only.

Sign & Stamp of the Bidder

9. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with

the provision of Income-Tax Laws and to that effect a certificate will be issued to the

contractor, however added as contractor has to submit separate invoice for supply parts

item as well as works part item separately, otherwise TDS will be deducted on entire

invoice value.”

10. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the

same to the respective Govt. Department. Tax will be deducted as per applicable statutory

11. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare

cess or any other taxes applicable time to time etc. All other statutory liabilities towards

this contract will be on your part.

12. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the

contract period will not be considered except GST. No statutory variation will be given for

this work except GST. However, if any decrease takes place within/after the contractual

delivery date, the advantage will have to be passed on to PGVCL.

13. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour

Working under him as per statutory regulations and depositing the same with the

concerned authorities.

14. The Contractor shall comply with the relevant laws of India.

Sign & Stamp of the Bidder

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, Bill form,

etc. attached & if has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before signing the contract submit the particulars thereof to

PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or

sublet the work under this contract or any substantial part thereof to any other party.

1.3 PGVCL may at any time by notice in writing to the successful bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall

only be paid for work done. If the work is cut down the Bidder shall not be paid for the

work as so cut down, but in neither case shall be paid any compensation what so ever for

the loss or profit which he might have made if he had been allowed to complete all the

work included in the contract.

1.4 Notices, Statements and other communications sent by PGVCL through registered post or

telegram or telex or any other way of communication to the successful bidder at his

specified address shall be deemed to have been delivered to the successful Bidder. The

work shall be carried out by the successful bidder with prior approval of PGVCL. Work

carried out without PGVCL’s approval shall not be accepted and the PGVCL shall have right

to reject it and to recover the cost from the successful bidder. He will be liable against all

losses, expenses or claims arising in connection with the death of or injury to any person

employed by the successful bidder or his subcontractors for the purposes of the Works.

1.5 The successful bidder shall be responsible for any damage to the equipment during transit

due to improper or inadequate packing, handling, loading and unloading. The cases

containing easily damageable material shall be very carefully handled. Adequate

protection must be provided for outdoor storage at site in tropical humid climate,

wherever necessary.

1.6 If the successful bidder neglects to execute the work with due diligence and expedition or

refuses or neglect to comply with any reasonable orders within two days’ notice given in

writing to the successful bidder and if he fails to comply with the notice, then in such a

case PGVCL shall be at liberty to get the work or any part of it, executed through any

other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, PGVCL may recover it from the Bidder in any

1.7 The quantities mentioned in the accompanying schedule B are only approximate same may

decrease or increase. The PGVCL reserves the right for revising or omitting any of the

quantities. The actual work executed by the successful bidder will be calculated at the

rate given in the contract schedule of the rates binding to the successful bidder.

1.8 No higher rate or revised rate will be application for the work, if work is held-up/closed

due to whatever so reasons.

1.9 Price shall not be changed subject to any upward/downward revision on any account

whatsoever through the period of contract.

1.10 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this

1.11 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and

for execution of the works.

Sign & Stamp of the Bidder

1.12 In case of any dispute doubt, the decision of Superintending Engineer City Circle , Rajkot

shall be unchallengeable and final, which will be binding to the contractor.

1.13 Security Deposit (without any Interest) will be refunded after completion of guaranteed

1.14 All legal complication of disputes is subject to Rajkot jurisdiction only.

1.15 A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to

be produced by the contractor and party has to submit attested copy of solvency certificate

to the company before commencing of work.

1.16 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.17 The successful bidder will have to make his own arrangement for required all kinds of tools,

tackles, required for the execution of work.

1.18 The cost of damages, if any will be recovered from the successful bidder’s bill. The

assessment of which will be done by Engineer In Charge in consultation with division office,

and his sole discretion and his decision shall be binding to the successful bidder and shall

be considered as final and unchallengeable.

1.19 The successful bidder will have to give indemnity bond to PGVCL against any possible claim

of compensation for damage to Contractor’s equipment or staff or any of third parties

during the execution of work as per attached format.

1.20 The successful bidder will have to complete entire work, as mentioned in Schedule-B of

contract awarded to him, as per directive and instruction of Engineer In Charge. If he fails

to do so entire work will be carried out at the risk and cost of Contractor.

1.21 The contractor must engage sufficient knowledgeable person round the clock, exclusively

for execution of work.

1.22 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all

relevant Govt. Authorities from the bill.

1.23 The successful bidder shall not refuse to execute the work order at any time and it will be

his sole responsibility to execute and complete this work as per the instruction of Engineer

1.24 The Bill form issued by PGVCL shall be transported to the work site on same day and to be

preserved in safe custody failing to which PGVCL shall initiate Police action.

1.25 No tools, tackles, manpower, etc. will be provided by the PGVCL.

1.26 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that

of local body is a must condition for the successful bidder.

1.27 The contractor shall be responsible for breakages, losses and a theft of material during

transit or after the Bill form issued from the office till the completion of work and is taken

over by the PGVCL.

1.38 The successful bidder shall not refuse to execute this work order at any time and it will be

his sole responsibility to execute and complete this work as per the instruction of Engineer

1.41 The Bidder shall not display the photograph of the work and shall not take advantage

through publicity of the work without written permission of PGVCL.

1.42 The law applicable to the contract shall be the laws in force in India. The courts of Rajkot

shall have exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their

end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority)

may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL (tender Inviting

Authority) feels that there is lack of serious competition or any other reasons, PGVCL (tender

Inviting Authority) may negotiate with the L-1 party. PGVCL’s (tender Inviting Authority)

decision shall be final and binding on all the parties.

Sign & Stamp of the Bidder

3. Work Completion Period:

3.1 In the event of placement of order, successful bidder shall have to complete the

ordered work within 365 Days from the Date of issue of Work Order.

3.2 Time limit extension will be given, as per Clause No. 22of the section -2..

4.Penalty with GST:

4.1 Penalty with GST is levied as PGVCL General manager ( F & A ) letter No.PGVCL.Accts/526

Dt.24.07.2020 like After the Printing of Bills within 12 Hrs , the Contractor will have to

sort subdivision wise / Bill Book wise bill book binding , pack and deliver the Bills within

next 12 hrs to the concerned Subdivision as per given in Detailed Order. Upon delivery of

printed bills to concerned subdivision , contractor wilt obtain necessary

acknowledgment to confirm and record the time of delivery. The subdivision offices will

feed the receipt acknowledgment of printed bills immediately on same day of

delivery.(Penalty for delay in Printing of Bills is Rs.1000/- per day will be charged).

5. Payment terms shall be as follows:

 Payment will be made against invoice value and shall be paid against actual execution. The

bill should be submitted in Duplicate to respective the Executive Engineer Division office

Rajkot along with following documents.

1. Measurement report of each sub-division on by PGVCL authorised Deputy Engineer is to

2. Material Accounting for work duly Certified Deputy near of Sub Division is to be

3. Work Completion Certificate duly signed by Contractor for which the bill is submitted

4. Contractor must submit the above documents within fifteen (15) days from the actual

date of completion of work to respective Division office.

5. DOP is to be followed for payments against the work order.

6. FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

6.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign

enemies, mobilization, requisition or embargo;

6.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

6.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any

nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or

other hazardous properties of any explosive nuclear assembly or nuclear components

6.4 Riot, commotion or disorder, except where solely restricted to employees of the

6.5 Neither party shall be considered to be in default or in breach of his obligations under

the Contract to the extent is that performance of such obligations prevented by any

circumstances of Force Majeure that arise after the date of the Notification of Award.

Sign & Stamp of the Bidder

6.6 If either party considers that any circumstances of Force Majeure have occurred

which may affect performance of his obligations he shall promptly notify the other

6.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall

endeavor to continue to perform his obligations under the Contract so far as

reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the

steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not

take any such steps unless directed so to do by the Engineer-in-Charge.

6.8 If circumstances of Force Majeure have occurred and shall continue for a period of

180 days, notwithstanding, the Contractor may by reason thereof, having been

granted an extension of Time for Completion of the Works, either party shall be

entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at the

expiry of the period of 30 days Force Majeure shall continue, the Contract shall

7.TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

7.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to cancel

the order without giving reasons thereof and forfeit the security deposit.

7.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to

reasons other than those mentioned under clause entitled ‘Contractor’s Default. The

PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of

his decision to do so.

7.3 The Contractor upon receipt of such notice, as per point above, shall discontinue the work

on the date and to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the PGVCL, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist PGVCL in maintenance,

protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

7.4 If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the partners dies

then unless the PGVCL is satisfied that the legal representatives of the individual

Contractor or of the proprietor of the propriety concern and in the case of partnership, the

surviving partners, are capable of carrying out and completing the Contract the PGVCL

shall be entitled to cancel the Contract as to its in completed part without being in any

way liable to payment of any compensation to the estate of deceased Contractor and/or

to the surviving partners of the Contractor’s firm on account of the cancellation of the

Contract. The decision of the PGVCL that the legal representatives of the deceased

Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation the

PGVCL shall not hold the estate of the deceased Contractor and/or the surviving partners

of the estate of the deceased Contractor and/or the surviving partners of the Contractor’s

firm liable to damages for not completing the Contract.

Sign & Stamp of the Bidder

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in

connection with this agreement except as to matters, the decision for which has been

specifically provided, either party may forthwith give to the other notice in writing of

existence of such questions, dispute, difference and the same shall be referred to the sole

arbitration of a person nominated by Managing Director, PGVCL. This reference shall be

governed by Indian Arbitration Act prevailing at the time of dispute and the rules made

there under. The award in such arbitration shall be final and binding on all the parties.

Work under the agreement shall continue during the arbitration proceedings unless the

PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming

part of the enquiry or Contract are property of PGVCL and shall not be used for any other

purpose, except for the execution of the contract. All rights related to the technical

specifications, drawings and records are reserved by PGVCL only and no part or partial

should be reproduced, copied or alter without prior permission to PGVCL in writing. In the

event of the breach of this provision, PGVCL can claim the damages caused by such events.

10 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

10.1 Has submitted fake, false or forged documents/certificates

10.2 Has revised/withdrawn price bid after opening of Techno: commercial bid,

until and unless it is sought for

10.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after

the same is issued by the Company within the validity period and as per

agreed terms and conditions

10.4 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract

10.5 Has failed to provide suitable expertise for the work as per prescheduled

10.6 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the Letter

of Acceptance (LOA) is placed subject to submission of type reports /

documents to the firm.

10.7 Has involved in malpractices such as bribery, corruption, fraud, canvassing

10.8 Has unauthorized obtained official company information or copies of

documents, in relation to the Tender/Contract

10.9 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

10.10 Any other ground for which in the opinion of the Company makes it

undesirable to deal with the Firm, and

10.11 In case the State Government directs the Company to place a firm in stop

dealing/ banned for business dealing/ blacklisting

10.12 The firm, stop deal and/or banned for business dealing and/ or blacklist by

GUVNL or any subsidiary Companies of GUVNL shall be considered as a stop

deal and/ or banned for business dealing and/ or blacklisting for all

Sign & Stamp of the Bidder

11. Effect of putting a proprietor/firm for Stop dealing/Banned for business

dealing are as below:

11.1 The proprietor/all the partners/directors of the stop deal/ banned for business

dealing/ blacklisting firm shall also be considered for stop deal/ banned for

business dealing.

11.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing in any Company of

GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by

the Firm shall be returned.

11.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is

put on Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary

Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated

as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of

the Firm should not be opened and the bid submitted by the Firm will be

treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of order

even if its price is the lowest. In this situation, the next lowest bidder shall be

considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after

obtaining confirmation from GUVNL and its other subsidiary Companies that

there are no outstanding dues recoverable from the firm.

11.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to

them by another Company, then the firm should be allowed to complete such

awarded work / supply.

11.5 The amount of EMD/SD/ any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/

PG in the form of bank Guarantee shall be encashed and appropriated.

11.6 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to

be on Stop Dealing/ Banned for business dealing.

11.7 The Board of Directors of the concerned Company may however, if he considers it

to be in the interest of the Company, remove the ban in respect of any specific

Service from any Contractor for that Company only.

12. Every bidder should, at the time of submission of bid, give a declaration as per Annexure

VI attached with this Tender, that bidder and/or proprietor/ partner/ director of the firm

has not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL

and it’s any Subsidiary Companies.

13. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with

Tender/Contract if concluded shall subject to the exclusive jurisdiction of the Court under

whose jurisdiction the place from which Tender/Acceptance if Tender is issued, is situated

i.e. respective Location’s Court.

Sign & Stamp of the Bidder

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. Time required for work Mentioned in

1 Bill Printing work for

Rajkot City Division-1 ,

Sign & Stamp of the Bidder

Details of work experience

(To be completely filled by the Bidder)

Sr. full address, Details of order

Work Description date of Order

No. phone, fax and

the order Value

name of contact

• Copies of MAJOR Work orders along with Work completion certificates should be

attached with this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of

PGVCL at _____________________ (place), is related to our

This is to declare that none of the Proprietors/ Partners/ Directors are having any

relatives employed or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its

parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly

specified below in this sheet. If there are no deviations offered, it should be clearly

mentioned on this page.

Deviation offered to

Chapter No, Clause

Deviation offered

No. of the tender

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and

stamped for each quoted item of the tender along with the Technical Bid.

signatory of M/s_____________________________________________ hereby certify

deal/black listed by GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR

MISHANDALING OF MATERIAL

signatory of M/s_____________________________________________ hereby declare

we will provide ______ nos. of labours to carry out this tenders scope of work. We are

having Labour Insurance Policy No.____________________ for ________ nos. of our

labours. We declare that, as mention below table, we are having following safety

gadgets of our own and they all are in good condition.

Seal of the Firm Signature of the Tenderer with Designation

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms

who have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm)

having their registered office at _____________________________________ (Address of

the firms Registered office) (hereinafter called the ‘Tenderer’) wish to participate in the

(Supply/ Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank

Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD)

valid till _________ (Mention here date of validity of this Guarantee which will be 5 (FIVE)

months beyond initial validity of Tender’s offer) which is required to be submitted by the

tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s

registered office) hereby give this Bank Guarantee No.________________ dated _________

and hereby agree unequivocally and Unconditionally to pay immediately on demand in

writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this

behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said Paschim Gujarat Vij Company

Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the

tender or part thereof by the Tenderer within its validity or Non submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has

been accepted by the Paschim Gujarat Vij Company Ltd. would constitute a default on

the part of the Tenderer and that this Bank Guarantee is liable to be invoked and

encashed within its validity by the Beneficiary in case of any occurrence of a default on

the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (Mention here the date of validity of Bank) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded

with or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in

force till _________ (Date of validity of the Guarantee). Unless demands or claims under

this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of

the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and

we shall be released and discharged from all liabilities there under:

Please Mention here Complete

Signature of the Bank’s Authorized

Postal Address of the Bank with

Branch Code, Telephone and Fax

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government

of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .300/-)

We, Bank of ___________________________________ hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij

Company Ltd. or any Officer authorized by it in this behalf any amount up to and not

exceeding _______ (in words) Rupees ___________________ to the said Paschim Gujarat

Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract

for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of

______________ and shall not be terminable by notice or by change in the constitution of

the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and

our liability hereunder shall not be impaired or discharged by any extension of time or

variations or alterations made, given conceded or agreed, with or without our knowledge

or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee

is restricted to Rs.___________ (Rupees ___________________________ only). Our

guarantee shall remain in force until ____________________ (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary

under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

Please Mention here Complete

Signature of the

Postal Address of the Bank with

Bank’s Authorized Signatory with

Branch Code, Telephone and Fax

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government

business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by

Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

This agreement is made at ___________the ___day of______month _______Year between

the Paschim Gujarat Vij Company Ltd. &__________________________ (hereinafter

referred to as “the Contractor “which expression shall unless excluded by or repugnant to

the context included its successors or permit assigns) of the one part and the Paschim

Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off

Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression

shall unless excluded by or repugnant of the context include its successors of assigns) of

the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for

per Company’s LOA No. ____________________, Dated ___________, hereinafter

called “The works and more particularly desorbed enumerated or referred to in the

specifications, terms and

other letters and schedule of price which for the purpose of identification have been

signed by The Superintending Engineer/Executive Engineer,, Circle/Division, PGVCL on

behalf of the Company, a list where of is made out in the schedule here under written and

all of which said documents are deemed to form part of this contract and include in the

expression “The works “wherever herein used, upon the terms and subject to the

conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the

Maintenance & Erection of HT / LT Line & T/C and Underground cable up on the terms

and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract

mentioned and described or which are implied therein of therefore respectively or

are reasonable necessary for the completion of the works as mentioned and at the

time in the manner and subject to the terms conditions and stipulation contained in

this contract and in consideration of the due provision, executions, construction and

completion of the works agreed to by the contractors as aforesaid the company

both hereby covenant with the contractor to pay all the claims of money as and

when they become due and payable to the contractor under the provisions of the

contract such payment to be made at such times in such manner as is provided by

2.) The conditions and covenant stipulation here in before in this contract are subject

to and without prejudice to the right of the company to enforce for delay and or

any other rights whatever including the right to reject and cancel on default or

breach by the contract of the conditions and the covenant as stipulated in the

general conditions specifications form Or tender schedule drawing etc. attached

with the Company LOA No. ____________________________, Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the

execution of aforesaid work. The Contractor will also provide all required Safety

Gadgets to his Supervisors and labours to execute the work mentioned in Tender.

On violating or breaking the Safety Rules and Regulations, and if

Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the

right to take actions as per the terms and conditions mentioned in Tender without

4.) The Company reserves the right to terminate the Contract either in part or in full

due to reasons other than those mentioned under clause entitled ‘Contractor’s

Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing

to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date

and to the extent specified in the notice, make all reasonable efforts to obtain

cancellation of all orders and Contracts to the extent they are related to the work

terminated and terms satisfactory to the Company, stop all further sub-contracting

or purchasing activity related to the work terminated, and assist “The Company” in

maintenance, protection, and disposition of the works acquired under the Contract

by the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent

at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the

proprietor dies and if the Contractor is a partnership concern and one of the

partners dies then unless “the Company” is satisfied that the legal representatives

of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and

completing the Contract “the Company” shall be entitled to cancel the Contract as

to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners

of the Contractor’s firm on account of the cancellation of the Contract. The

decision of the Company that the legal representatives of the deceased Contractor

or surviving partners of the Contractor’s firm cannot carry out and complete the

Contract shall be final and binding on the parties. In the event of such cancellation

the Company shall not hold the estate of the deceased Contractor and/or the

surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or

constructed to mean and to effect or alter other terms and conditions of the contract and

the contract so altered or revised shall be and shall always be deemed to have been

subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month

year first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

per A/T No. __________________________, dated _______________ and all future

contract that may be awarded to me in the next one year and in terms of the condition in

clause 33 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my

workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter

called the said Act for death or injuries caused to the workmen engaged by this presents,

if such compensation is paid by the COMPANY as principal under such sub-section (1) of

section 12 of the said Act on behalf of me, to pay such amount of compensation on

demand within 48 hours to the COMPANY that it might have to spend as legal and other

incidental charges in defending any suit or action arising out of the death of injuries in

regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of

the death or injuries to the workmen engaged by me. During the execution of work of said

contract and all future contracts that may be awarded to me in the next one year is filed

by the worker against the COMPANY, I shall imbrues to the COMPANY such sum that the

COMPANY is required to spend as legal and other incidental charges in defending such suit

or action and also the amount that may be ordered to be paid to the worker / or his heirs

as compensation and that the above written bind shall remain in full force and virtue till

the COMPANY is required to defend such suit or action filed by the workers and or heirs

against the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Sr. Name of Name of Nos. of Total Particulars Unit Rate GST Total

No. Circle. Dn. consumers per Tax Rate

Allotted Bill with

1 Rajkot Rajkot City Monthly- Energy bill per bill

City Division - Bi-monthly- print per bill

1,2&3 Total with Book

area consumer Binding

(approx). charges with

3811452 Transportation

Sign & Stamp of the Bidder