Networking Equipment tender

Sr Product Description Unit Qty

A Active Part Approved Make : Cisco/Aruba

1.0 L3 core switch As per Annexure – A EA

2.0 L3 stacking Module As per Annexure – A EA _

3.0 L3/L2 switches As per Annexure – A EA

L3/L2 stacking Module

4.0 As per Annexure – A EA

40GBASE Active Optical

5.0 As per Annexure – A EA

25GBASE Active Optical

6.0 As per Annexure – A EA

SFP28 Cable, 5M

100GBASE QSFP Active

7.0 As per Annexure – A EA

Optical Cable, 10m

8.0 10GBASE-SR SFP Module As per Annexure – A EA

B Service Part Labour Bill As per actual basis- as per Unit Rate Unit Qty

Installation, Configuration & Commissioning of L3 Core

1 L3 Core Switch Installation EA

2 L2/L3 Switch Installation Installation, Configuration & Commissioning of L2/L3 switch EA

3 Project Management Project Management, Supervision Charges Lot

Project Integration Charges with Documentation of active

device configuration guide with Flowchart, VLAN design

4 Project Document Charges Lot

concept and implantation manual with all configuration of

active devices.

Note: PDEU will arrange, at its cost, the necessary civil works, furniture. However, the bidder should provide guidance

and assistance for the same if required.

• The Technical Specifications of all above equipments are enclosed as Annexure-A. The bidder is requested to quote

for the same equipment which is meeting the particular technical specifications. The non-adherence to the same may

lead to the rejection of the bid.

• The selected vendor has to carry out specified functions. The scope of work for the bidder is enclosed as Annexure-B.

• For the better understanding of the Network, the network diagram is enclosed as Annexure – C.

• The bidder has to complete the work, including supply, installation and commissioning within 16-18 weeks from the

date of the clear order placed by PDEU.

Last date of submission of tender to PDEU is April 03, 2026 by 05:00 p.m.

All bid submissions are to be made at the address mentioned below.

Pandit Deendayal Energy University

Server Room, GF, SPT-II Building, Raisan Village

Bidder Qualification Requirement

No Eligibility Criteria Attachments

1 The Bidder should in the business of Relevant registration documents

providing similar solutions in India since last like GST certificate, Gumasta Dhara

10 Years. certificate, etc. should be given as

a supporting document. In case the

firm is a Company then an ROC

certificate can be given.

Bidder must have completed at least the

following numbers of Networking projects Work Orders from the

of a value specified herein: bidder/OEM;

Three projects of a similar nature not less OR

than the amount value equal to 80% of the

quoted cost for the Networking projects of Work Orders copy from

Universities in Gujarat by bidder/OEM in last bidder/OEM with Self Certified

5 years. letter

Five projects of similar nature not less than

the amount value equal to 60% of the quoted

cost for Networking projects of Universities in Work Order + Phase Completion

Gujarat by bidder/OEM in last 5 years. Certificate from the client end/

Self Certified.

Work order details for the

Network components work and

Bidder/OEM should give

supporting in terms of Purchase

order highlighting experience of

the organization.

The sum of annual turnover of the firm for Audited and Certified Balance

the last three financial years. (I.e. 2022- Sheet

2023, 2023-2024, 2024-2025) should be at And Profit/Loss Account of last

least INR 50 crores per year, out of which

INR 35 Crores should be from the SI activity Financial Years should be enclosed.

business (IT Infrastructure). The Bidder

should upload the copies of the audited

Balance Sheet and Profit & Loss accounts.

Extract highlighting the comments of the

auditor confirming revenue from the ICT

Business should be also uploaded as a

separate document.

PANDIT DEENDAYAL ENERGY UNIVERSITY

The Bidder should have at least one Relevant document should be

administrative office in Ahmedabad / enclosed. The details for

4 Gandhinagar since last 10 years. administrative & service

infrastructure must be enclosed, as

a part of a declaration Bidder

should submit a self-attested copy

on their letterhead

The OEM should have its own service & The details for administrative &

support infrastructure in Gujarat, to provide service

warranty and post-warranty services. infrastructure must be enclosed, as

a part of a declaration OEM should

5 submit a self-attested copy on

their letterhead

Support Escalation Matrix to be

provided on OEM Letterhead.

The Bidder should not be under a An auditor’s certificate to this

declaration of ineligibility for corrupt and effect must be provided along with

fraudulent practices issued by the tendering the bid.

Certificate/affidavit mentioning

that, the Bidder is not blacklisted by

the Government of Gujarat or any

of the PSUs, Education sector in

6 the state of Gujarat due to

engagement in any corrupt and

fraudulent practices. Self-

Declaration Form must be submitted

The Bidder must have a valid GST Proof of a valid GST in India should

7 Registration in India. be enclosed.

The Bidder must have a positive net worth Audited and Certified Balance

and should be profit-making for each of Sheet and Profit/Loss Account of

the last three financial years as of 31st t h e last 3 Financial Years should

8 March 2025. be enclosed. CA certificate

mentioning t h e net profit of the

Bidder should be enclosed.

PANDIT DEENDAYAL ENERGY UNIVERSITY

The Bidder should get the Original MAF as per the Format defined by all

Equipment Manufacturer Authorizations OEM and Technical compliances

for the Products being offered for the

following categories on OEM Letter Head along with

Full Name and Email ID, Sign

and signature in case the OEM is

bidding then he needs to give a

declaration for the range of

9 products he is offering from its

- Active equipment – OEM

The Bidders should select the OEM along

with the MAF & Technical Compliance on

the OEM Letter Head along with the Full

Name and Email ID of the Authorized

Signatory, the Bidder should upload the

supporting confirming OEM Qualification.

Bids without MAF, Technical Specification,

and Supporting documents for PQ will be

outrightly rejected and will not be

considered for evaluation

Note: Technical bid should be having

proper index with page number.

Terms & Conditions:

1. The bidder may submit their offer on their own letterheads giving full specifications. Tenderers

have to quote for Networking Equipments having the same specifications enclosed as Annexure-

A. Offers should be written in ink, or typewritten, and correction, if any, must be attested.

Penciled quotations will not be accepted. Delivery period should be clearly stated.

2. The Quotation must be according to Technical Specifications provided in enclosed Annexure-A.

Non-adherence to any of the requirement or feature or specification may lead to rejection of the

3. The bidder is requested to submit bids in two separate envelopes marked “Technical Bid” and a

“Price Bid”. Tenders should be enclosed in a sealed cover, subscribed “Submission of Tender for

Supply of Networking Equipment” and should reach this office on or before the last date and

time fixed. Bids received thereafter will not be considered.

4. The bidders are requested to send their brochures mentioning the product specifications and

technical details along with the quotation.

PANDIT DEENDAYAL ENERGY UNIVERSITY

5. The price quoted should be inclusive of all taxes, duties, handling, freight, forwarding, transit

insurance, installation, commissioning, FOR on-site basis.

6. The bid must specify the amount considered as tax and which taxes have been considered.

7. Final decision of the acceptance of the bids rests with the competent PDEU authority who may

or may not accept the lowest bid. PDEU reserves the right to accept or reject the bid without

assigning any reason.

8. Insurance coverage should be done by the bidder for the systems from factory till the store

house and then until commissioning and handing over to PDEU of the systems or it would be

sole responsibility of Vendor. The damage, if any, has to be borne by the vendor or the damaged

parts have to be replaced by vendor as decided by PDEU authorities.

9. The vendor will be responsible for hardware supply, installation, testing and commissioning of

Equipments and System at PDEU Campus, Raisan Village, Gandhinagar. The vendor will be

responsible for carrying out tasks, as defined herein, for installation and commissioning of

networks equipments at PDEU campus.

10. The vendor shall not transfer/assign the contract to any other party.

11. Payment terms: 50% of the payment after delivery, 47% of the payment will be made after

satisfactory installation and commissioning of all the equipments and system. The remaining 3%

will be made after 12 months and will be treated as a performance guarantee or upon giving a

performance bank guarantee for a period of 12 months.

12. The vendor must provide on-site support within 3 hours of registering a complaint failing which

penalty @ 10% of the performance guarantee amount will be levied. (i.e. Penalty will be charged

as a % of the performance guarantee, not the complete amount).

13. In case of late delivery or delay in commissioning the equipment, PDEU reserves the right to

charge 0.5 % of the value of the unfulfilled part of the order per week of delay as liquidated

14. Upon completion of the work, the bidder must demonstrate that the performance (throughput)

of the network is as per specifications.

15. The bidder has to maintain 99% uptime (on monthly basis) for resolving equipment/system

problems at the PDEU site. Defective parts should be replaced within 12 working hours of the

complaint by the bidder. The percentage of the uptime will be calculated based on the time to

repair/rectify a fault from the time the complaint is made to the time it is rectified. If the above

uptime is not maintained, penalty @ 10% of the performance guarantee amount would apply.

Notwithstanding the above, PDEU may get problems rectified at the cost of the bidder.

16. The bidder shall be responsible for timely maintenance of equipments for a period of five year

from the date of successful commissioning which shall be all inclusive services, including any and

all cost related to such services.

PANDIT DEENDAYAL ENERGY UNIVERSITY

17. Spares required for rectifying the problems to ensure requisite uptime should be maintained

18. PDEU may vary the quantity of items ordered as per requirement. PDEU may also place orders

for additional quantity of the equipment at the rate quoted in the bid for a period of six months

from the bid date.

PDEU – IT department PDEU/TENDER/2026/NE-01

Technical Specification & Compliances

PDEU – IT department PDEU/TENDER/2026/NE-01

Compliance Remark /

S.No. General Specifications for Core Switches

(Yes/No) Deviation

Approve Make Cisco/ Aruba- HPE

General Features :

Switch shall be 1U to 3U and rack mountable in standard 19"

2 Switch shall have 8 GB RAM and 8 GB Flash

Switch should support optional SSD to host 3rd party container

based application.

Switch shall have hot swappable 1:1 redundant internal power

supply and redundant fan.

Switch shall support VSS or equivalent features allows links that

5 are physically connected to two different switch to appear as a

single port channel

Shall support In Service Software Upgrade (ISSU) to provide an

upgrade of the entire platform or an individual task/process

without impacting hardware forwarding. ISSU supports upgrades,

downgrades, and rollbacks.

Switching system shall have minimum 1.5 Tbps of switching

fabric and minimum 1Bpps of forwarding rate.

Switching system shall have minimum 50K MAC Addresses and

Switch should support minimum 18K ACLs, 16K Multicast and 32K

IPv4, 16K IPv6 Routes.

Switch shall support application visibility and traffic monitoring

with minimum 60 K sflow/jflow/netFlow entries.

11 Packet buffer : 36 MB

12 The device should be IPv6 certified from day one

Functionality :

Should support IEEE Standards of Ethernet: IEEE 802.1D, 802.1s,

Should support AES-256 support with MACSEC-256 encryption

algorithm on hardware

Must support BGP, MPLS, IS-IS, VRF, VXLAN, NAT, OSPF Routed

15 Access, Policy-Based Routing (PBR), PIM SM, and Virtual Router

Redundancy Protocol (VRRP) from Day

Shall have 802.1p class of service, marking, classification, policing

and shaping. Should support strict priority queuing.

Switch should support management features like SSHv2,

SNMPv2c, SNMPv3, IGMP, Netconf/YANG.

Switch should support port security, DHCP snooping, Spanning

tree root guard, First Hop Security.

IPv6 support in hardware, providing wire rate forwarding for IPv6

Should support 802.1x authentication and accounting, IPv4 and

IPv6 ACLs and Dynamic VLAN assignment.

PDEU – IT department PDEU/TENDER/2026/NE-01

21 Eight egress queues per port for different types.

During system boots, the system’s software signatures should be

checked for integrity. System should capable to understand that

22 system OS are authentic and unmodified, it should have

cryptographically signed images to provide assurance that the

firmware & BIOS are authentic.

Switch should have

23 1) 4 * 40G/100G ports or higher

2) 24 * 10/25G ports or higer

Switch shall conform to UL 60950, IEC 60950, CSA 60950, EN

60950 Standards

Switch / Switch’s Operating System should be tested for EAL

2/NDPP or above under Common Criteria Certification.

Compliance Remark /

S.No General Specifications for Distribution Switches

(Yes/No) Deviation

Approve Make Cisco/ Aruba- HPE

Switch should support Internal redundant platinum rated power

2 Switch should have redundant hot swappable fans.

Should allow clustering/stacking of two or more physical

switches together into a single L3 logical entity

Should support for minimum 400 Gbps of stacking thoughput

with 8 switches in a single stack.

Switch should have dedicated slot/ports for stacking, in addition

to asked uplink ports.

Switch should support High Availability features including

6 Stateful failover, Graceful Restart and Non-Stop Forwarding

7 Switch should support IPv4 and IPv6.

9 Switch shall have minimum throughput of 800 Gbps from day

Switch shall have minimum traffic handling capacity of 650 Mpps

11 Switch should have minimum 16 GB RAM and 16 GB Flash.

12 Switch shall support 32,000 MAC Address

Should support minimum 15K IPv4 routes or 7K IPv6 routes or

14 Switch shall have 8K or more multicast routes.

15 Switch should support atleast 64 K flow entries

16 Switch shall support 1K active VLAN and 4K VLAN IDs.

Switch should support 256 or more STP Instances or 48 MSTP

18 Switch should have 32 MB or more packet buffer.

19 Switch should support jumbo Frame size of 9100 bytes

20 Operating Temperature : -5°C to +45°C

PDEU – IT department PDEU/TENDER/2026/NE-01

L2 and L3 Features

Switch should support IEEE Standards of Ethernet: IEEE 802.1D,

Switch must have routing support for static routing, RIP, OSPF,

VRRP and PBR from Day1

Switch should be able to support network segmentation that

overcomes the limitation of VLANs using VXLAN and VRFs.

25 Should support PIM , IGMP snooping and MLD snooping.

Switch should be able to trust the marking (DSCP, IPP,CoS)

received on the packet.

Switch should support various ingress QoS mechanisms including

Traffic classification based on IPv4/IPv6/MAC ACL, DSCP, IP

Precedence, CoS, EXP, Applications and VLANs, Conditional and

unconditional remarking and policing

Switch should support various egress QoS mechanisms including

28 Traffic classification, Egress Queuing, WRED with one or more

threshold for Congestion Management, policing and shaping

The switch should support Standard 802.1p CoS field

Switch should support 8 Egress Queues with support for up to

30 two priority queues and the remaining queues should support

Weighted Round Robin (WRR)

Switch should support congestion management algorithms such

as WRED/WTD/SRR/WRR

Switch shall support Single-Rate Two Colour Policer and Two-

Rate Three Colour policer

33 Switch should be able to support 2-level hierarchical QoS (HQoS)

The switches must support marking/remarking based on the

following mappings from DSCP to 802.1p and 802.1p to DSCP.

35 The switch should support QoS based on application

Switch should be able to support IP ACLs, port ACLs, VLAN ACLs,

36 MAC ACLs and IPV6 ACLs. Administrator should have option to

define time of day and the week for the ACLs to be active

Switch should support 802.1x authentication and accounting, 5K

IPv4/IPv6 ACLs/Firewall Filters and Dynamic VLAN assignment.

38 Switch should support AAA, RADIUS and TACACS+, NTP

Switch should support hardware-based IEEE802.1AE 128/256-bit

Switch should support IPv6 Binding Integrity Guard, IPv6

40 Snooping, IPv6 RA Guard, IPv6 DHCP Guard, IPv6 Neighbour

Discovery Inspection and IPv6 Source Guard.

Switch should support blue beacon LEDs for easy identification

of the switch being accessed

Switch should have an embedded RFID tag that facilitates easy

42 asset and inventory management using commercial RFID

PDEU – IT department PDEU/TENDER/2026/NE-01

During system boots, the system’s software signatures should be

checked for integrity. System should capable to understand that

43 system OS are authentic and unmodified, it should have

cryptographically signed images to provide assurance that the

firmware & BIOS are authentic.

Shall offers the ability to monitor events and take informational,

44 corrective, or any desired action when the monitored events

occur or when a threshold is reached.

Switch shall have modular OS to support 3rd party application

46 Switch should support RadSec over TLS/DTLS

47 Switch should support IP Source guard and DHCP Snooping

Switch should support 802.1x for user authentication and

authorization, Dynamic vlan assignment

Management and Troubleshooting

Switch should support simplified VLAN management across

49 multiple switches in a network and shall support authentication

Switch should be able to share vlan information about all the

vlans including PVLAN and MST Vlans information.

Switch should support management features like SSHv2,

51 SNMPv2c, SNMPv3, RMON I and II, IEEE 802.1AB Link Layer

Discovery Protocol (LLDP), UDLD or Equivalent

Switch should support Manual/CLI or WebUI configuration of

52 SPAN, RSPAN for providing near real-time access to operational

Switch should support streaming telemetry and visibility to

53 monitor network continuously providing near-real-time access

to operational statistics

Switch shall support application visibility and traffic monitoring

54 with minimum 32K or more sflow/jflow/netFlow/Clearflow

Switch should support real-time network event detection and

onboard automation scripts

Should support programmability using APIs/NETCONF /

RESTCONF using YANG/XML data models for external tools or

equivalent to automatically provision network

resources/configuration from day one.

Switch should support PXE on both IPv4 and IPv6 for network

boot, in case required

58 Switch should have ability run python scripts (on-box python)

Shall support Single Operating System binary image for all switch

models proposed as part of the design.

The switch should support Layer 2 trace route to ease

60 troubleshooting by identifying the physical path that a packet

takes from source to destination.

Switch should be 1 RU platform providing at least 24 x 10G mGig

(10G/5G/2.5G/1G/100M) ports.

62 Switch should have modular slot to support 8 nos. of 10G/25G

PDEU – IT department PDEU/TENDER/2026/NE-01

Proposed switch should have 10/100/1000 Ethernet

management port (RJ-45) for out-of-band management

64 Switches should have RJ-45/USB console port.

65 Switch should be ROHS Certified

Switch shall conform to UL 60950, IEC 60950, EN 55032 Class A,

CISPR 32 Class A, CISPR 35 Standards

Switch / Switch’s Operating System should be tested for EAL

2/NDPP/NIAP or above under Common Criteria Certification.

Pandit Deendayal Energy University (PDEU) has established Information Technology

infrastructure as part of its World Class Education Campus initiative. PDEU has already

implemented campus-wide network inter-connecting various buildings using optical fiber.

PDEU intends to extend the same network to other new building. PDEU has adopted

redundant fiber ring network layout and intends to integrate the new buildings in this fiber

ring network. PDEU also intends to keep separate networks for data, Wi-Fi and CCTV

Networks. The selected System Integrator needs to consider this while implementing the

network. Redundant fiber cores are to be used for voice communication and other

applications like access control and digital signage solution in future.

The purpose of this bid is to select an experienced System Integrator (SI) to

interconnect the new buildings by laying new fiber cables, establishing copper/optical fiber

connectivity as required and configure network switches to provide campus-wide data, Wi-

Fi and CCTV surveillance network. It is also expected that the System Integrator will

configure QoS for Voice and Video traffic over the data network. PDEU has outsourced

Copper Cable laying activities to an electrical contractor. In order to have better integration

of copper cables with optical fiber, it is required that the SI will supervise the copper laying

work being carried out by PDPU Electrical Contractor.

To integrate the new building into the existing OFC Ring, some links may have to be

altered and network design may need to be changed. SI may be required to redesign the

network including VLANs and IP Addressing scheme. SI is advised to study the campus

network and prepare a plan to integrate new buildings into the network. Once, the plan is

accepted by PDEU IT Department, SI will deploy the same. It is required that SI labels the

fiber cores at LIU ends for ease of identification during normal operations and maintenance

activities. To evaluate the performance and functionality of the fiber, SI will carry out the

Fiber testing (OTDR) and submit relevant reports in printed format to PDEU IT Department.

As mentioned earlier, PDEU has outsourced the copper cable laying job to electrical

contractor. SI will depute a person to guide, help and identify the copper cables as per PDEU

requirements. E block extension & High rise blocks will have distribution

floor/classroom/lab/cabin for cables as depicted in the diagrams. In total, there will be

blocks with 11 such floor and E block extension on 3rd floor where the copper and fiber

cables will be terminated in the racks. SI will identify, test and tag the copper cables at each

location and provide end to end connectivity. SI will also evaluate the performance and

functionality of the copper cables and submit the printed reports to PDEU IT Department. SI

will inform PDEU IT Department about the issues related to copper cables which will be

taken up with the electrical contractor by IT Department.

PDEU utilizes active network equipment from Approved OEM. SI should be a

Approved OEM Partner with atleast 3 major project wide network implementations using

Active equipment (i.e. Switches, APs, WiFi controller etc). SI should supply, install and

commission the Layer-2 and Layer-3 switches including PoE switches as per the new design

and layout prepared by SI. The commissioning work will also include logical configuration of

switches and documenting the same for IT Department.

SI will prepare the necessary documentations with designs and diagrams for Fiber,

Copper, WIFI and CCTV Surveillance Network for PDEU IT Department for day-to-day

management of operations of campus-wide network.

Implementation of Campus Wide Network Comprising Data, Wi-Fi and CCTV Surveillance

• Vendor will carry out digging activities and refilling of the same after completing fiber laying

• Vendor will lay HDPE Pipes for fiber

• Vendor will pull the fiber in HDPE Pipe as per attached network layout diagram in Annexure -

• Vendor will ensure all the required OFC Passive termination for formation of OFC ring as

shown in Annexure-C Network Diagram

• Each building must have at least 4 core OFC Connection to next building as per Annexure -A

Network Diagram

• Vendor will produce and submit documents confirming OFC Ring

• Vendor will supply, install and commission the racks in designated locations as per Annexure

• Vendor will install LIU in racks and carry out Fiber Termination with best practices

• Vendor will identify and tag the fibers for ease of operations

• Vendor will test all fiber cores and submit an OTDR Report

• Vendor will supervise the Electrical Contractor who will be laying Copper Wire

• Vendor will identify and ferrule the copper cables

• Vendor will terminate the Copper cables on Information outlets

• Vendor will fix the faceplates with mounting boxes at designated locations

• Vendor will terminate the copper cables in Jack panels at each rack as decided

• Vendor will label Jack Panel ports for ease of identification

• Vendor will carry out the proper rack dressing for an aesthetic look

• Vendor will carry out scanning of each port and submit report with certificate

• Vendor will study existing network and analyze it including VLANs

• Vendor will redesign network, VLANs and IP Schema (if required)

• Vendor will present and get approval of re-designed network from IT Department

• Upon approval, vendor will implement the redesigned network

• Vendor will install, configure and commission Layer-2 and Layer-3 switches

• Vendor will integrate the RPS with Switches if required

• Vendor will install, commission and integrate all Switches with most secure options to

protect against unauthorized access

• Vendor will implement DHCP

• Vendor will test and evaluate the network after implementation

• Vendor will prepare final network design and documentation and submit the same to IT

Documentation should include the following

• Configuration and documentation of each switch

• Configuration of Data, Voice, WiFi and CCTV Networks

PDEU NETWORK DIAGRAM

UG HOSTEL High Rise HOSTEL

TREC 12 Core SM

12 Core SM C - Block

Existing Connectivity

Core Switch & Security Firewall Upgradation

Firewall DMZ firewall

Layer-3 Core Switch Layer-3 Core Switch Sr. No Description Qty

100GBPS DAC cable 24Core

port Core switches

2 10G copper 24 Port

Block Wise Block Wise 3 10G Distribution

Distributio Distribution Switches

n Switches Switches

All connectivity should be upgrade from 1G

to 10G across campus

Sr Product Description Unit Qty Unit Rate Ext price Taxes

A Active Part Approved Make : Cisco/Aruba

L3 Core Switch (with 5 years

1.0 As per Annexure - A EA

L2/3 switch (with 5 years

2.0 As per Annexure - A EA

L3/L2 stacking Module minimum

3.0 As per Annexure - A EA

4.0 40GBASE Active Optical Cable, 5m As per Annexure - A EA

25GBASE Active Optical SFP28

5.0 As per Annexure - A EA

100GBASE QSFP Active Optical

6.0 As per Annexure - A EA

7.0 10GBASE-SR SFP Module EA

Total of Active Part

Total of Passive Part

B Service Part Labour Bill As per actula basis- as per Unit Rate Unit Qty

Installation, Configuration & Commisioning of non-poE

1 L3 Core Switch Installation EA

Installation, Configuration & Commisioning of non-poE

2 L2/3 switch Switch Installation EA

3 Project Management Project Management, Supervison Charges Lot

Project Intergration Charges with Documentation of

Active Device Configuration guide with Flowchart, VLAN

4 Project Document Charges Lot

design concept and implemtation manual with all

configuration of active devices.

Total of Srvice Part

Total cost with GST