PROVIDING OUTSOURCE MANPOWER SERVICES TO ZILLA PANCHAYAT UTTARAKANNADA KARWAR

a) Name & Address of the Tenderer (b) Whether Proprietary Concern/Partnership Firm/Company

A valid Firm Establishment Certificate / Firm license issued by the local authorities/municipal/ corporations must be submitted, and the license shall remain valid for the financial year 2026-27

Certificate issued by Labour Department (FORM C & FORM-VI)

Provide details of experience in delivering human resource services to Government departments, Government institutions, and corporations. The firm must have a minimum of 5 years experience, with at least 3 years of supplying no fewer than 50 outsourced manpower personnel annually.

Details of human resource services provided during the current years 2023-24, 2024-25 and 2025-26 must be submitted, along with copies of relevant work orders.

Provide a notarized affidavit on Rs.100/- stamp paper affirming that the firm is not blacklisted, issued after the date of the tender notification.

ISO 9001:2015 Quality Certificate

Private Security Agency (Regulation) Act 2005 & Private Security Agency Rules 2008 Certificates

Submission of Non-Conviction Certificate obtained from Assistant Commissioner, Labour Department for the year 2023-24, 2024-25 and 2025-26.

If the organization/agency is found to be in arrears of EPF and ESI contributions or is subject to any inquiry or recovery proceedings, its tender shall not be considered at any stage. In this regard, a notarized affidavit on Rs.100/- stamp paper must be submitted

If the Outsource Manpower Service organization/agency was blacklisted by any department, such organizations cannot participate in the tender process, or if there are cases in the courts/departmental appellate authorities regarding the functioning of the agencies/organization, it is mandatory to inform in writing about the stage of inquiry. In this regard, a self-declaration certificate should be issued by the organization/agency on its letterhead

An agreement certificate on Rs.100/- stamp paper must be furnished confirming that the organization/agency will establish an office in Uttara Kannada district

A notarized affidavit on Rs.100/- stamp paper must be submitted, declaring that life and accident insurance will be provided to all outsourced personnel within 30 days from the date of receipt of the supply order/office order.

EMD Payment Details

Goods and Services Tax (GST) Registration Certificate must be submitted, along with month-wise challan copies for the financial years 2022-23, 2023-24 and 2024-25. Additionally, provide month-wise GST R-1 and GST R-3B returns for the same periods, as well as a GST Clearance Certificate. Only transactions related to outsourcing services should be included.

EPF Registration Certificate must be provided, along with month-wise challan copies for the financial years 2023-24, 2024-25 and 2025-26

ESI Registration Certificate must be submitted, along with month-wise challan copies for the financial years 2023-24, 2024-25 and 2025-26

Professional Tax Registration Certificate must be submitted, along with challan copies for the financial years 2023-24, 2024-25 and 2025-26

PAN card details must be provided, along with Income Tax Returns for the financial years 2022-23, 2023-24 and 2024-25. Certified copies of Form 3CB and Form 3CD, along with the filed ITR copies clearly mentioning the PAN, should also be submitted.

Annual turnover details for the financial years 2022-23, 2023-24 and 2024-25 must be provided. The average annual turnover must be minimum of Rs.100.00 lakhs. Attach audited reports in Form 3CB and Form 3CD, duly certified by a Chartered Accountant.

Provide a solvency certificate from a nationalized bank covering 30% of the tender amount, duly addressed to the Chief Executive Officer, Zilla Panchayat Uttar Kannada, Karwar.

A consolidated statement of EPF and ESI amounts paid to the concerned authorities for the financial years 2023-24, 2024-25 and 2025-26must be submitted, along with ESI and EPF No Due Certificates for the respective years.