Finalization Of Agency For Displaying Of Advertisements On GSRTC Buses

8 Commercial Bid Opening After scrutiny of Technical Bid to be

informed by dept.

1. INFORMATION & INSTRUCTIONS TO BIDDERS

1.1. Introduction& Issuer

Gujarat State Road Transport Corporation (GSRTC) invites bidders to submit their pre-

qualification, technical, and commercial offers for fixing up a bidder for the display of

advertisements on buses in accordance with the terms and conditions prescribed in this

Request for Proposal (RFP) document.

The purpose of this Request for Proposal (RFP) is to seek the services of a reputed firm

that would carry out the work of displaying advertisements on buses. This document

provides information to enable the bidders to understand the broad requirements in

order to submit their "Bids." The detailed scope of work is provided in Section 2 of this

1.3. Cost of RFP

The RFP document is available for a non-refundable tender fee of Rs. 25,000/- (Rupees

Twenty Five Thousand Only) + Rs. 4500/- (18% G.S.T.)= Rs. 29500/- (Rupees Twenty Nine

Thousand Five Hundred Only). The amount is to be paid by way of a demand

draft/banker’s cheque issued by a nationalized/scheduled bank, in favor of “G.S.R.T.C.

Collection Account”, payable at Ahmadabad only.

1.4. Availability of RFP

1.4.1. The RFP document will be made available online for download from the

Date:21/01/2026 to Date: 10/02/2026. No hard copies of the RFP will be supplied

to any prospective bidder.

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1.4.2. The soft copy of the RFP can be downloaded from the website

https://tender.nprocure.com/. The non-refundable tender fee has to be

deposited along with the bid documents at the time of bid submission or can be

deposited by Date: 11 /02/2026 at 14.00 hrs.

1.4.3. The non-refundable tender fee can be paid in the form of a demand draft/banker’s

cheque issued by a nationalized/scheduled bank, in favor of “G.S.R.T.C. Collection

Account”, payable at Ahmedabad.

1.5. Complete Response

1.5.1. Bidders are advised to study all instructions, forms, terms, project requirements,

and other information in the RFP documents carefully. Submission of bid shall be

deemed to have been done after careful study and examination of the RFP

document with full understanding of its implications.

1.5.2. The response to this RFP should be full and complete in all respects. Failure to

furnish all information required by the RFP documents or submission of a bid, not

substantially responsive to the RFP documents in every respect will be at the

bidder's risk and may result in rejection of its bid and forfeiture of the bid Earnest

Money Deposit (EMD).

1.6. Bid Preparation Costs

1.6.1. The bidder is responsible for all costs incurred in connection with participation in

this process, including, but not limited to, costs incurred in conduct of informative

and other diligence activities, participation in

meetings/discussions/presentations, preparation of bid, in providing any

additional information required by GSRTC to facilitate the evaluation process, and

in negotiating a definitive agreement or all such activities related to the proposal

process. GSRTC will in no case be responsible or liable for those costs, regardless

of the conduct or outcome of the bidding process.

1.6.2. This RFP does not commit GSRTC to award a contract or to engage in negotiations.

Further, no reimbursable cost may be incurred in anticipation of award of contract.

1.6.3. All documents submitted by the bidder for engaging in the proposal process shall

become the property of GSRTC and may be returned to the bidder's at its sole

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1.7. Communication with GSRTC

1.7.1. All the communication with GSRTC including bid submission will be addressed to

the contact person of GSRTC for this project. The details of the contact person of

GSRTC is as Under –

O/o Chief Traffic & Commercial Manager

C/o Traffice (Commerce) Department

3rd Floor, GSRTC Central Office, Ranip,

E-mail : [email protected], [email protected]

1.7.2. All the communication to GSRTC including this RFP response and the bid

documents (in case of hard copy) shall be signed on each page by the authorized

representative of the bidder.

1.7.3. An authority letter in the form of power of attorney or board resolution signed by

the company secretary specifying the authorized signatory details should be

attached with the bid.

1.7.4. All the communication to GSRTC will be in English / Gujarati language only.

1.8. Bidder enquiries and GSRTC responses

1.8.1. The preferred mode of delivering written enquiries/clarifications/ suggestions to

GSRTC would be through Post or Email. Telephone calls will not be entertained. In

no event, GSRTC will be responsible for ensuring that bidders' enquiries have been

received by GSRTC.

1.8.2. The contact person notified by GSRTC will begin accepting written

queries/suggestions from the bidders as soon as the RFP document is available for

download. GSRTC will Endeavour to provide a full, complete, accurate and timely

response to all queries.

1.8.3. No request for clarification from any bidder shall be entertained after 15.00 hours

on Date:28/01/2026.

1.9. Supplemental information to the RFP

If GSRTC deems it appropriate to revise any part of this RFP or to issue additional data to

clarify an interpretation of provisions of this RFP, it may issue supplements to this RFP.

Any such supplement shall be deemed to be incorporated by this reference into this RFP.

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1.10. GSRTC's right to modify submission deadline

GSRTC may in exceptional circumstances and at its discretion, extend the deadline for

submission of proposals by issuing an addendum or by intimating all bidders who have been

provided the bid documents, in writing or by facsimile or by publishing it on the website

https://tender.nprocure.com/, in which case all rights and obligations the bidders previously

subject to the original deadline will thereafter be subject to the deadline as extended.

1.11. GSRTC's right to terminate the process

1.11.1. GSRTC may terminate the RFP process at any time and without assigning any

reason. GSRTC makes no commitments, express, or implied, that this process will

result in a business transaction with anyone.

1.11.2. This RFP does not constitute an offer by GSRTC. The bidder's participation in this

process may result in GSRTC selecting the bidder to engage in further discussions

and negotiations towards execution of a contract. The commencement of such

negotiations does not, however, signify a commitment by GSRTC to execute a

contract or to continue negotiations. GSRTC may terminate negotiations at any

time without assigning any reason.

1.12. Eligibility Criteria (Bidder must fulfil all eligibility criteria)

1.12.1. The bidder should be a registered company in India under the companies acts

or the company’s act 2013, and should be in existence in India for at least last three

years as on date of submission of the bid.

1.12.2. Bidder should have a minimum annual turnover of Rs.16,00,00,000/- (Rupees

Sixteen Crores only) for any one of the last 3 (three) financial years (FY:2022-23,

FY:2023-24, FY :2024-25). Bidder should submit balance sheet and turnover

certificate from Chartered Accountant.

1.12.3. The bidder should be in the field of outdoor advertisement field since last three

years and should have experience of advertisement on the property of any Govt.

body/ Govt. local body / Private premises OR on buses of any Govt. body/ Govt.

local body / State Transport undertaking, copy of the work order or agreement

must be submitted along with the bid/tender.

1.12.4. Bidder should furnish a power of attorney stating that the person signing the bid

is the authorized signatory of the company for all communication with GSRTC

along with bid/tender.

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1.12.5. Bidder should have registered itself with all applicable tax authorities at the time

of bidding. In addition, bidder is responsible for all future taxes and it’s registration

with authorities

1.12.6. Bidder blacklisted by any Central Government/ State Government/ or its

undertakings/statutory Corporations/ Local Self-governments institutions will not

be eligible to participate. The bidder shall submit an undertaking as per Annexure:

3 along with the tender documents.

1.14. Upset Price

1. The total upset value for one year (12 months) is Rs. 11,00,00,000/- (Rupees Eleven

Crores Only). If the bidder quotes lesser amount than the upset value, his tender shall

not be considered.

1.15 Earnest Money Deposit (EMD) and its amount

1.15.1. Bidders shall submit along with their bids Earnest Money Deposit (EMD) of

Rs.50 Lakhs (Rupees Fifty Lakhs only), by demand draft only. The demand draft will

be in favor of “G.S.R.T.C. Collection Account,” payable at Ahmedabad from any

Nationalized / Schedule Bank.

1.15.2. The EMD shall be denominated in Indian Rupees only. No interest will be payable

to the bidder on the amount of the EMD under any circumstances.

1.15.3. Unsuccessful bidder’s EMD will be discharged/ returned as promptly as possible

after the award of the contract to the successful bidder.

1.15.4. The EMD will be forfeited at the discretion of GSRTC on account of one or more of

the following reasons or any other reason-

i. Bidder withdraws its bid or back out during the period of bid validity

ii. Bidder reduces his quoted revenue during the period of bid validity or its

extended period, if any

iii. Bidder does not respond to requests for clarification of its bid

iv. Bidder fails to co-operate in the bid evaluation process & submitted unreliable

documents or if any document submitted is found to be concocted or if any

details mentioned in such documents is found to be false or if it is established

that the bidder has misrepresented or suppressed the relevant

materials/documents.

v. In case of a successful bidder –

a. If the bidder fails to furnish Performance Guarantee in time and/or in

accordance with the format given in the RFP; or

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b. If the bidder fails to sign the agreement in time; or

c. For any other reason mentioned herein above in earlier clauses.

1.15.5. The EMD shall be submitted with the pre-qualification bid in a separately seal

envelope as mentioned in this section. Bids submitted without adequate EMD will

be summarily rejected.

1.16 Submission of Bids

1.16.1 Bidders who wish to participate in this selection process will have to register on

https://tender.nprocure.com/. Further participating bidders will have to

procure Digital Certificate as per Information Technology Act 2000 using which,

they can sign, their electronic commercial proposals. Bidders can procure the

same from (n) Code Solutions – a division of GNFC Limited, or from any other

agency licensed by Controller of Certifying Authority, Government of India.

Bidders who already have a Digital Certificate need not procure a new digital

1.16.2 The bidders are expected to submit their “Technical Bid” as per ANNEXURE:-1

given in this RFP document.

1.16.3 Bidder shall submit the Commercial Bid "ONLINE" only. The Technical bids are

to be submitted "ONLINE AND IN HARD COPY" along with other documents, as

described in the RFP, before the last date and time of bid submission as

mentioned in the RFP. The hard copy submission shall be done by hand only.

Any other form of submission of hard copy shall be summarily rejected.

However, GSRTC shall not be responsible for any delay caused due to postal

delays and shall reject the bid in case of any such delay.

1.16.4 The bidder shall submit the hard copies of technical bid along with tender fees

or proof of purchase of RFP document and EMD as described below-

i. Envelope 1: “Tender Fees and EMD" – Tender No.: STG/TR /COM /ADVT /OT-

10/ 2025-26. This envelope should contain non-refundable tender fees or

proof of RFP purchase and the EMD/Bid Security.

ii. Envelope 2: “Technical Bid"– Tender No.: STG/TR /COM /ADVT /OT-10/ 2025-

26. This envelope should contain one hard copy of Technical Bid in original

along with supporting documents mentioned in Para 1.13.

iii. Two envelopes as mentioned above for Tender Fees and EMD & Technical Bids

shall be sealed in an outer envelope marked “Bid for Displaying Advertisement

on buses." Tender No.: STG/TR /COM /ADVT /OT-10/ 2025-26.

iv. The outer envelope shall indicate the name and address of the bidder to enable

the bid to be returned unopened in case it is declared “late”. Both inner and

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outer envelopes shall be addressed to GSRTC at the address specified in this

1.16.5 The soft copy of “Technical Bid” have to be submitted online on the website

https://tender.nprocure.com/ as per the instructions provided on the site.

1.16.6 The bids submitted should be hard bound (in case of physical copies) and have

all pages numbered. They should also have an index giving page wise information

of documents. The entire bid shall be strictly as per the format specified in this

RFP document. Bids that are incomplete or not in prescribed formats will be

summarily rejected.

1.16.7 Material deficiencies in providing the information requested may also result in

rejection of the bid.

1.16.8 GSRTC reserves the right to accept or reject a bid in case of any discrepancy

between the soft copies of any of the Bids submitted online and hard copy of the

same submitted at GSRTC office.

1.16.9 In case of hard copies of bids the proposals shall be prepared in indelible ink. It

shall contain no inter-lineation or overwriting, except as necessary to correct

errors made by the bidder itself. Any such corrections must be initialed by the

person (or persons) who sign(s) the proposals. An authorized representative of

the bidder shall initial all pages of the bids. No bid will be considered unless it

has been duly signed by authorized signatory.

1.16.10 All the columns of the quotation form shall be duly, properly and exhaustively

filled in. Rates shall always be quoted both in the figures and words.

1.16.11 Every entity whether an individual company or firm or bidder is allowed to

submit only one bid against this RFP. If any bidder submits more than one bid

then such bidder would be disqualified.

1.16.12 The tender must be signed on every page by authorized signatory of the

firm/agency/company/bidder. The tender from without signature and without

necessary documents will be liable for rejection. Conditional tender will not be

accepted. Further, tender received after stipulated period will not be

1.17 Documents Comprising the Bid.

The bid prepared by the Bidder shall comprise of the following –

i. Covering letter on the bidder’s letter-head ANNEXURE :-1 (Form 1)

a. Certifying that the period of validity of bid is 180 (One Hundred and Eighty)

days from the last date of submission of bid, and

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b. Asserting that the bidder is quoting for all the items (including services)

mentioned in the tender.

ii. EMD in the form of a Demand Draft issued by a Scheduled / Nationalized Bank,

in favor of “G.S.R.T.C. Collection Account”, payable at Ahmedabad.

iii. Tender Fees in the form of demand draft only, Proof of submission of tender

iv. A registered Power-of-Attorney granting the person signing the bid the right to

bind the bidder as the ‘Constituted Attorney of the Organization’.

v. Organization details ANNEXURE :- 1(Form 2)

vi. Certificate of Incorporation of the bidder with CIN Number.

vii. An undertaking on the organization's letter head by the authorized signatory of

the bidder stating that they have read and understood the terms and conditions

of the RFP and are ready to abide by the same.

viii. Audited annual financial results (balance sheet and profit & loss statements) of

the bidder for any one of the last three financial years and statutory auditor’s

certificate that the bidder has a minimum annual turnover of Rs. 16 crores

(Rupees sixteen Crores) and a positive net worth.

ix. Gujarat Office Address details along with address proof, if any or an undertaking

to establish an office in Gujarat within 60 days of signing the contract.

x. An undertaking by bidder on the organization's letter head for not being black

listed by any government or government agency or any statutory corporation or

local self-government institutions in India (ANNEXURE:-3).

xi. Details of project experience of similar nature and client list of the same.

xii. Permanent Account Number (PAN) of bidder.

xiii. GST Details of bidder.

1.18 Technical Bid.

1.18.1 The technical bid should contain a detailed description of how the bidder will

provide the required services outlined in this RFP. It should articulate in detail, as

to how the bidder's technical solution meets the requirements specified in the

RFP. In submitting additional information, please mark it as supplemental to the

required response.

1.18.2 Bids must be direct, concise, and complete. All information not directly relevant to

this RFP should be omitted. GSRTC will evaluate bidder's bid based upon its clarity

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and the directness of its response to the requirements of the project as outlined

1.19 Commercial Bid.

The bidder should mention the amount in the Commercial bid which should be higher

than the Upset Price of Rs. 11,00, 00,000/- (Rupees Eleven Crores Only) for One year. If

the bidder quotes less amount than the upset value, his tender shall not be considered.

(Commercial Bid format As per ANNEXURE-4)

1.20 E-Forward auction condition.

1.20.1 The bidder would be selected on the basis ofE-Forward auction process.

1.20.2 The highest bid price will be consider as a Base price for E-Forward auction.

1.20.3 Only technical qualified bidders (commercial open Bidders) are eligible to

participating in e-auction.

1.20.4 Bidder has to create user ID for participating in e auction portal https://e-

auction.nprocure.com and the same needs to be provided to GSRTC on provided

e-mail id before e-auction schedule.

1.20.5 It will be through e-Auction (Forward auction) with incremental factor of Rs.

Lac afterbase price

1.20.6 The time of 120 minutes shall be granted for e-auction. In case if any bidder

submits his offer during the last five minutes before the initial closing time getting

over, the time for offer shall be automatically extended for further 30 minutes and

such extension slot for 30 minutes can further be extended in similar fashion.

1.20.7 If no bidder submits the future offer in last 5 minutes before the initial closing time

or extended 30 minutes time, the auction shall be closed automatically.

1.20.8 Details of forward E auction date and time will be informed to qualified bidders by

email and through R.P.A.D Post.

1.21 Terms and conditions of Payment

1.21.1 The Monthly Licensee Fee Start after 45 days from the Issue LOI

1.21.2 The Licensee, at the first instance, shall have to pay 36 months installments of

monthly guaranteed revenue, in advance by way of post-dated cheques to the

licensor before entering into contract. The monthly post-dated cheques will be

deposited by the Corporation in the bank. On dishonor of cheque, besides other

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remedies open to the licensor under this deed and at law, the licensee shall be

required to pay to the licensor interest @15% per annum compounded annually

on the amount for the period from the due date of the payment as aforesaid till

the date of payment actually received (both days inclusive) by the licensor through

a A/C payee cheque. If the payment is not credited to the Corporation's account

as per post-dated cheques in addition to other remedies available, the licensor

shall be at liberty to terminate the contract. In addition to 36 post-dated cheques

the licensee would deposit three cheques without date of the amount equivalent

to monthly guarantee revenue. In the event of default in the realization of any

cheque the licensor will use these above mentioned cheques.

1.21.3 The monthly guarantee revenue amount will be equal to net amount payable to

G.S.R.T.C. and the Licensee shall not at any time deduct any amount from the

monthly instilments of guaranteed revenue. The Licensee shall also be responsible

for payment of taxes related to business such as service tax and all other applicable

1.21.4 All payment shall be made by post-dated account payee cheques drawn on a

Nationalized or Scheduled bank in the city of Ahmedabad.

1.21.5 The Licensee shall have to pay 5% increase amount of monthly installment from 2 rd

year. The Licensee shall have to pay increased license fees at 5% per year for

previous year up to Therd year. Example As per below details.

2nd year 3rd year

5% increase 5% increase

1.21.6 Payment has to be made by the Service Provider/Successful Bidder to GSRTC on

monthly basis. Monthly rent / Payment shall be deposited on or before 5th

(Fifth) date of every month. If Monthly rent / Payment is not deposited on time

by the Service Provider/Successful Bidder then GSRTC will not be responsible for

unpaid GST amount and the Service Provider/Successful Bidder shall be entirely

and solely responsible for such unpaid GST and consequential interest and

penalty + GST on penalty on the same.

1.21.7 As per relevant provisions, the Goods and Service Tax (GST) is applicable on the

total license fee payable at present @18%.

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1.21.8 In case of dishonour of any cheque (for any reason) submitted by the licensee, the

GSRTC shall be entitled to recourse to all available legal remedies in addition to

forfeiture of security deposit and termination of contract at the sole discretion of

GSRTC in case of third instance of dishonour of cheque submitted by the licensee.

Additionally the licensee will be liable to a penalty of Rs 1000 (+ GST at applicable

rate) for the first instance of dishonour of cheque and a penalty of Rs 2000 (+ GST

at applicable rate) for the second instance of dishonour of cheque submitted by

1.21.9 The deduction of the applicable amount of TDS along with submission of

documents to the concerned tax authority as per the prevailing provisions of law

will be the sole responsibility of the bidder and the requisite certificates, forms

and documents shall be submitted to the GSRTC in time.

1.21.10 All payments to GSRTC in favour of “GSRTC COLLECTION ACCOUNT” payable in

central office Ahmadabad through Chief Traffic and Commercial Manager GSRTC

1.22 Correction of errors

1.22.1 Bidders are advice to exercise adequate care in quoting the revenue to GSRTC

since this is an online bid submission. No excuse for corrections or change in

figures in the quoted revenue will be entertained after the quotations are

1.22.2 Arithmetic errors in proposals will be corrected as follows:

i. In case of discrepancy between the amounts mentioned in figures and in words,

the amount in words shall govern.

ii. The amount stated in the bid form, adjusted in accordance with the above

procedure, shall be considered as binding, unless it causes the overall bid

revenue to reduce, in which case the bid revenue offered shall govern.

1.23 Address for bid submission

1.23.1 For online bid submission –https://tender.nprocure.com/

1.23.2 For physical bid submission -

O/o Chief Traffic & Commercial Manager

C/o Traffice (Commerce) Department

3rd Floor, GSRTC Central Office, Ranip,

Ranip, Ahmedabad -382

1.23.3 User creation and participation in e-Forward Auction –

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https://e-auction.nprocure.com.

1.24 Key Events and Dates

Sr. No. Event Tentative Date

1 Tender Notification date Date:21/01/2026

Last Date and Time for Bid submission online

3 Last Date and Time for technical Bid submission Date:11/02/2026

offline 14:00 hrs

Date, Time and Place for opening of technical bid.

O/o Chief Traffic & Commercial Manager Date. 11/02/2026

C/o Traffice (Commerce) Department 14:10 hrs

3rd Floor, GSRTC Central Office

Ranip, Ahmedabad -382

4 Opening of Commercial Bids

As early as possible

(Only Technical Bid Qualifier)

3 e-Auction (Forward) Will be intimated later on

1.25 Important Values Related to Bid

Sr. No. Item Description

1 Bid EMD Rs. 50 Lakhs (Rupees Fifty Lakhs)

180 days from the last date of bid

2 Bid Validity Period

Period for furnishing Within Fifteen (15) days from the date of

performance security LOI.

4 Security Deposit 10 % amount of accepted offer.

Validity period of Security 6 Months beyond expiration of contract

Within 21 working days of issuance of LOI

6 Period for signing contract The Monthly Licensee Fee Start after 45 days

from the Issue LOI

1.26 Timely Submission

Bidders are solely responsible for timely delivery of the bids to the location as mentioned

above in this section, set forth herein prior to the stated bids submission due date and are

solely responsible for delays in receipt, including but not limited to third party carriers.

Bids not received on or before the last date and time of submission shall be summarily

1.27 General guidelines for Bid opening

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1.27.1 Bids will be in three parts (1) pre-qualification and technical, (2) Commercial and

3. E-auction (forward) as indicated in RFP.

1.27.2 GSRTC reserves the right to any time post pone or cancel a scheduled bid opening.

1.27.3 After Technical evaluation the qualified bidder will be informed via registered

Email id and SMS as per the details given in the registration for forward e-auction.

1.28.1 The content of each bidder’s bid will be held in strict confidence during the

evaluation process, and details of any bids will not be discussed outside the

evaluation process.

1.28.2 The bidder agrees to make no reference to GSRTC or the resulting contract in

any literature, promotional material, brochures, sales presentation or the like

without the express prior written consent of GSRTC.

1.29 Validity of Bids

1.29.1 Bids shall remain valid for 180 (One hundred and eighty) days after the date of

opening of bids prescribed by GSRTC. A bid valid for a shorter period may be

rejected by the GSRTC as non-responsive.

1.29.2 In exceptional circumstances, GSRTC may solicit the bidder's consent to an

extension of the period of validity for further period of six months only. The

request and the responses thereto shall be made in writing.

1.29.3 The validity of EMD provided shall also be suitably extended. A bidder may

refuse the request without forfeiting its EMD. A bidder accepting the request will

not be required nor permitted to modify its bid.

1.30 GSRTC’s right to accept or reject any of the bids

GSRTC reserves the right to accept or reject any of the bids submitted without

assigning any reasons thereof.

1.31 Modification and withdrawal of bids

No bid may be modified or withdrawn in the interval between the deadline for

submission of proposals and the expiration of the validity period specified by the bidder

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on the bid form.

1.32 Disqualification

1.32.1 The bid is liable to be disqualified in the following cases -

i. Bid not submitted in accordance with this document.

ii. During validity of the bid, or its extended period, if any –

1. Bidder reduces his quoted revenue to GSRTC.

2. Bidder modifies or withdraws its bid

iii. Conditional bid.

iv. Bid is received in incomplete form.

v. Bid is received after due time and date.

vi. Bid is not accompanied by all requisite documents.

vii. Information submitted in technical bid is found to be misrepresented, incorrect

or false, accidentally, unwittingly or otherwise, at any time during the processing

of the contract (no matter at what stage) or during the tenure of the contract

including the extension period if any.

viii. In case any one party submits multiple proposals or if common interests are

found in two or more bidders, the bidders are likely to be disqualified, unless

additional proposals/bidders are withdrawn upon notice immediately.

ix. Bidder fails to deposit the Security Deposit or fails to enter into a contract within

15 (Fifteen) working days or fails to enter into a contract within 21 (twenty one)

working days from the date of issuance of Letter of Intent (LOI) or within such

extended period, as may be specified by GSRTC.

1.32.2 Bidders may specifically note, that while evaluating the bids, if it comes to

GSRTC’s manner whatsoever or otherwise joined to form an alliance resulting in

delaying the processing of bid then the bidders so involved are liable to be

disqualified for this contract as well as for a period specified by GSRTC from

participation in any of the tenders floated by GSRTC. GSRTC may take

appropriate action in such cases.

1.32.3 In any case of disqualification EMD of the bidder shall be forfeited.

1.33 Acknowledgement of understanding of terms

By submitting a bid, each bidder shall be deemed to acknowledge that it has carefully

read all sections of this RFP, including all forms, schedules, and annexure hereto and

has fully informed itself as to all existing conditions and limitations.

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1.34 Other Conditions

The following terms are applicable to this RFP and the bidder's bid -

I. Timing and sequence of events resulting from this RFP shall ultimately, be determined

II. No oral conversations or agreements with any official, agent, or employee of GSRTC

shall affect or modify any terms of this RFP, and any alleged oral agreement or

arrangement made by a bidder with any department, agency, official, or employee

of GSRTC shall be superseded by the definitive agreement that results from this

RFP process. Oral communications by GSRTC to bidders shall not be considered

binding on GSRTC, nor shall any written materials provided by any person other

III. Bids are subject to rejection if they limit or modify any of the terms and conditions or

specifications of this RFP.

IV. By responding, the bidder shall be deemed to have represented and warranted that

its bid is not made in connection with any competing bidder submitting a separate

response to this RFP, and is in all respects fair and without collusion or fraud; that

the bidder did not participate in the RFP development process and had no

knowledge of the specific contents of the RFP prior to its issuance; and that no

employee or official of GSRTC participated directly or indirectly in the bidder's bid

V. Neither the bidder nor any of bidder's representatives shall have any claims

whatsoever against GSRTC or any of its respective officials, agents, or employees

arising out of or relating to this RFP or these procedures (other than those arising

under a definitive agreement with the bidder in accordance with the terms

2 Scope of Work

GSRTC intends to fix the agency for displaying advertisement on buses. The selected

agency would be given advertisement rights to display advertisement on buses for a

period of 36 months.

Bidder has to take care that without damaging to bus body, the work of pasting and

removing advertising shall be carried out.

That the bidders has personally visited the places of all the divisions and confirm that the same

are in accordance with the tender agreement and bidders have to file an affidavit to that effect.

Attach affidavit to be signed by principle and authorized person which is to be notarized.

The type of buses and quantity of bus may be change in future in contract period the bidder

count not claim any.

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3 Other terms and conditions

3.1 The bidder for securing and display advertisement on buses shall abide by the tender

3.2 Tentative details of buses to be used for advertising / display are as per Annexure -

3.3 The advertisement shall be displayed on buses without painting on it, by way of pasting

the Vinyl sheet on the prescribed space.

3.4 While the pasting advertisement, particulars of Corporation e.g. monogram, vehicle

number plate, space of RTO particulars, diesel tank, etc. should be kept intact and is to be

maintained as it is on bus.

3.5 Number of buses specified herein are approximate, which may increase or decrease and

for the same no claim will be entertained.

3.6 The bidder has to erase/remove existing pasting panels, side panel on bus/buses etc. at

bidders own cost for pasting advertisement if required.

3.7 It shall be the responsibility of the bidder to fix and remove the back panels, side panels

of buses properly. If any damage occurs during fixing and removal of back and side panels

the whole responsibility will be of the bidder.

3.8 As per the prohibition of cigarette and other Tobacco product Act- 2003 the bidder shall

not paste/display any material/ advertisement of restricted / prohibited items like

Gutkha, Cigarette and other injurious items like Pan Masala. The bidder shall not display

any advertisement of tours and travel business of road transport of private operators and

Political Party.

3.9 The bidder cannot advertise in violation of the provision of the Prevention of

Disfigurement Act

3.10 The present fleet of GSRTC includes about approximately 7000 buses. ,it may increase or

decrease by 20%. However the bidder shall not be permitted to display advertisement on

Volvo buses, A.C. Coach Buses, Sleeper coach buses. Out of total fleets 1 % of buses will

be reserved for the GSRTC's own Advertisement.

On the above mentioned reserved buses, the bidder has to prepare, display and remove

the advertisement as per the requirement of GSRTC. Content/instruction to display such

advertisement on the reserved buses will be given by GSRTC .New Buses will not be

entitled for Advertising for 1st one year from the date of commissioning.

3.11 Number of buses specified here which are likely to be operated are approximate. The

bidder shall not deduct any amount for reason what so ever.

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3.12 The Corporation shall not be responsible for suspension of any bus services partially or

fully on account of reasons beyond the control of the Corporation such as curfew, riots,

strikes, accidents, manmade disaster or by act of natural calamities and by the order of

police or local authorities or Government. The bidder shall not claim any reduction in

payment of the agreed amount or any kind of compensation for the same.

3.13 The selected bidder shall be responsible to remove the advertisement from the S.T. buses

relating to the breach of the code of conduct of the election if declared by the Election

Commission. In case of Failure to adhere to such instruction, the bidder shall be solely

responsible for any consequences. Selected bidder shall have to produce approval/

certificate /authorization letter from the Election Commission for displaying

advertisement relating to political party if any, while the "Code of Conduct" is applicable.

3.14 The bidder shall be fully responsible / liable for making any loss of goods, damage or injury

caused to the Corporation, passenger or any public while erecting, removing and also

during the display of side panels / back panels. The bidder shall be responsible for the

payment of loss, damage or injury and the Corporation will deduct such type of

expenditure from the security deposit.

3.15 The bidder shall remove all the side panels / back panels with gum stains within fifteen

days after the Expiry date of contract without damages to the body of the buses.

3.16 The Corporation reserves the rights for negotiation so as to get more revenue with the

eligible bidder.

3.17 The selected bidder is not permitted to display the advertisement through electrical /

electronic media / digital display.

3.18 If any permission is required for advertisement on buses from any Government

Authorities, It should be taken by the bidder and cost should be borne by the bidder.

3.19 Contract period

Total contract period for the proposed work is Three years (36 months).

3.20 The bidder has to erase/remove existing painted/pasted panels, side panels from buses

at his own cost for pasting his advertisement, if required.

3.21 It shall be the responsibility of the bidder to fix and remove the back panels, side panels

of buses properly. If any damage occurs during fixing and removal of the back and side

panels the whole responsibility will be of the bidder.

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3.22 Disqualification / Blacklisting

3.22.1 In case the selected bidder fails to pay security deposit, bank guarantee, advance

quarterly installment and to enter into the final agreement, his offer will not be

taken into consideration for a further period of Two Years.

3.22.2 If the selected bidder after starting the business fails to pay installment regularly,

and leads the Corporation into litigation, then his contract will be terminated with

immediate effect and name of the firm and its partners, company and its directors

whatsoever will be blacklisted for a period of Two Years. .

3.22.3 On non- performing of the contract terms GSRTC may blacklist selected bidder for

2 yrs. and amount of performance guarantee submitted to GSRTC would be

forfeited immediately. If any kind of dispute arises between GSRTC and the bidder,

it will be subject to Ahmedabad jurisdiction for judicial purpose.

4 BID EVALUATION PROCESS

4.1 Overall Evaluation

4.1.1 GSRTC will evaluate and compare the bids found to be substantially responsive. It

is GSRTC’s intent to select the bid that is most advantageous to GSRTC and each

bid will be evaluated using the criteria and process outlined in this section.

4.1.2 Technical bids of only those bidders will be opened who qualify the pre-

qualification evaluation. The technical evaluation of Bids will be carried out and

the bidders who will technically qualify shall be qualified for tender cum e-Auction.

The eligibility criteria for pre-qualification and eligibility are provided in clause

4.1.3 GSRTC reserves the right to reject any or all bids and to waive informalities and

minor irregularities in bids received if deemed in the best interest of GSRTC to do

4.2 Tender Evaluation Committee.

4.2.1 The Tender Evaluation Committee constituted by the GSRTC shall evaluate the

4.2.2 The decision of the Tender Evaluation Committee in the evaluation of the

Technical and Commercial bids shall be final. No correspondence will be

entertained outside the process of negotiation/ discussion with the Committee.

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5 Signing of Contract

5.1 At the same time as GSRTC notifies the successful Bidder that its Bid has been accepted,

GSRTC shall enter into a separate contract/agreement incorporating all terms and

conditions between GSRTC and the successful bidder.

5.2 The selected bidder shall execute the contract/agreement with the Corporation within

21 days of the intimation of the acceptance of the tender / letter of intent and the said

contract agreement must be authenticated before the Notary / Executive Magistrate at

5.3 The selected bidder shall not start displaying of advertisement work until he signs and

executes the contract/agreement document as referred above and pays the money to

be deposited as stipulated.

5.4 The selected bidder shall have to complete all other formalities as per conditions of

acceptance letter, failing which his selection shall be liable for cancellation. Only on

successful completion of all these formalities, the Corporation will issue the work order

to implement the contract.

5.5 The VC & MD of the Corporation shall have right to change or modify any conditions of

the tender as well as of the contract/agreement at any stage in public interest.

5.6 In case of any dispute concerning this agreement / or arising out, decision of VC & MD

of GSRTC shall be final and binding upon all parties.

6 Security Deposit

6.1 The Successful bidder shall at his own expense deposit with GSRTC within 15 (Fifteen)

working days from the date of Letter of Intent (LOI) or period to signing of the contract,

whichever is earlier, an unconditional and irrevocable Security Deposit from a

Nationalized Bank or Scheduled Bank acceptable to GSRTC, payable on demand, for the

due performance and fulfillment of the contract by the bidder.

6.2 The value of the security deposit shall be 10% (ten percent) of the total contract value.

Out of the total 10% (ten percent) security deposit, 5% will be deposited as security

deposit and 5% as performance guarantee. And it should be Banker's Check or Demand

Draft or Bank Guarantee from Nationalized / Scheduled Bank only.

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6.3 All charges whatsoever such as premium, commission, etc. with respect to the Security

Deposit shall be borne by the bidder.

6.4 The Security Deposit shall be valid till the end of six (6) months after the expiration of

contract period and should be in the format prescribed in this RFP.

6.5 The Security Deposit may be discharged/ returned by GSRTC upon being satisfied that

there has been due performance of the obligations of the Bidder under the contract.

However, no interest shall be payable on the Security Deposit.

6.6 In the event of the bidder being unable serve the contract for whatever reason, GSRTC

would revoke the Security Deposit. Notwithstanding and without prejudice to any rights

whatsoever of GSRTC under the Contract in the matter, the proceeds of the Security

Deposit shall be payable to GSRTC as compensation for any loss resulting from the

bidder’s failure to complete its obligations under the contract. GSRTC shall notify the

bidder in writing of the exercise of its right to receive such compensation within 14 days,

indicating the contractual obligation(s) for which the bidder is in default.

7. Failure to agree with the Terms & Conditions of the RFP/Contract

Failure of the successful bidder to agree with the terms & conditions of the RFP/Contract

shall constitute sufficient grounds for the annulment of the award, in which event GSRTC

may make the award to the next best value bidder or call for new bids.

8 GENERAL CONDITIONS OF CONTRACT

In case of any breach of condition of the tender, agreement, the Advertiser will

be liable to pay penalty as decided by the Competent Authority. i.e. 0.01% per

day limited to maximum 10% of the final accepted offer, and on this penalty GST

amount will be pay by advertiser

8.2 Governing Language.

The agreement shall be written in English language. All correspondence and other

documents pertaining to the contract which are exchanged by the parties shall be

written in English or Gujarati language.

8.3 Applicable Law.

8.3.1 The contract shall be interpreted in accordance with the Indian laws.

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8.3.2 A notice shall be effective when delivered or on the notice’s effective date,

whichever is later.

8.3.3 The City Civil Court Located at Ahmedabad Shall Only have Jurisdiction to

try and decide any matter / dispute between the parties.

9 Force Majeure

1. The Successful Bidder(s) shall not be liable for termination for default if and to

the extent that it’s delay in performance or other failure to perform its

obligations under the Contract is the result of an event of Force Majeure.

2. For purposes of this Clause, Force Majeure means an event or situation beyond

the control of the Successful Bidder(s) that is not foreseeable, is unavoidable,

and its origin is not due to negligence or lack of care on the part of the

Successful Bidder(s). Such events may include, but not be limited to, acts of

GSRTC in its sovereign capacity, wars or revolutions, fires, floods, epidemics,

quarantine restrictions, and freight embargoes.

3. If a Force Majeure situation arises, the Successful Bidder(s) shall promptly

notify GSRTC in writing of such condition and the cause thereof. Unless

otherwise directed by GSRTC in writing, the Successful Bidder(s) shall continue

to perform its obligations under the Contract as far as it is reasonably practical,

and shall seek all reasonable alternative means for performance not prevented

by the Force Majeure event.

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Format for declaration form to be signed by the bidder

Form 1: Eligibility Criteria Bid Cover Letter

Chief Traffic & Commercial Manager,

3rd Floor, Traffic Department,

Gujarat State Road Transport Corporation

GSRTC Central Office,

Ranip, Ahmedabad - 382

Having examined the RFP document, the receipt of which is hereby duly acknowledged, we, the

undersigned, offer to provide the services as required and outlined in the RFP.

1. Each page of the Pre-qualification bid has been signed by the Authorized Signatory.

2. We do hereby undertake, that, in the event of acceptance of our bid, the Services shall be

provided as stipulated in the RFP document and that we shall perform all the incidental

3. We agree to abide by our offer for a period of 365 days from the date fixed for opening of the

Technical Bids.

4. We have carefully read and understood the terms and conditions of the RFP and the

conditions of the contract applicable to the tender and we do hereby undertake to provide

services as per these terms and conditions.

5. Bid EMD for an amount equal to Rs.50 Lakhs (Rupees fifty Lakhs only) in the form of a Demand

Draft is enclosed in a separate sealed Cover details of which are given below:

Bank ………….…… Validity ………….……

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6. We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof and placement of letter of intent (LOI)

awarding the contract, shall constitute a binding contract between us.

7. The information contained in this bid or any part thereof, including its exhibits, schedules,

and other document(s) delivered or to be delivered to GSRTC, is true, accurate, and complete.

This bid includes all information necessary to ensure that the statements therein do not in

whole or in part mislead GSRTC as to any material fact.

8. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company/

firm/organization and empowered to sign this document as well as such other documents,

which may be required in this connection.

Yours sincerely,

Dated this Day of

(Signature) (In the capacity of)

Duly authorized to sign the RFP response for and on behalf of:

(Name and Address of Company) Seal/Stamp of bidder

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Form 2: Organization Details

Bidder to provide the following details:

Name of Organization

Details of Primary Contact Address

Details of Secondary

Contact Person Address

GST Registration details

Registered Office

Details of Offices in India

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Form 3: Self Declaration

The Chief Traffic & Commercial Manager,

3rd Floor, Traffic Department,

Gujarat State Road Transport Corporation,

GSRTC Central Office, Ranip, Ahmedabad – 382

In response to the tender Reference No: ...…….…. I as an owner/Partner/Director of <<Name of

Bidder>>, I/We hereby declare that <<Name of Bidder>>, is having unblemished past record and

was not declared ineligible for corrupt and fraudulent practices either indefinitely or for a

particular period of time by any government organization or any institutions stipulated in the REP

I/We hereby declare that <<Name of Bidder>> does not have any connection with employees at

GSRTC, its Consultant and the Committee appointed by GSRTC for guidance relating this tender.

Yours sincerely,

Dated this Day of

(Signature) (In the capacity of)

Duly authorized to sign the RFP Response for and on behalf of:

(Name and Address of Company) Seal/Stamp of bidder

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( Format for Declaration form to be signed by the bidder )

Form 4: Commercial Bid Cover Letter.

(To be attached with supporting document cover)

The Chief Traffic & Commercial Manager,

3rd Floor, Traffic Department,

Gujarat State Road Transport Corporation,

GSRTC Central Office, Ranip, Ahmedabad – 382

1. Having examined the RFP document, the receipt of which is hereby duly acknowledged, I/We,

the undersigned, offer to provide the ICT services as required and outlined in the RFP.

2. I/ We have carefully read and understood the terms and conditions of the tender and the

conditions of the contract applicable to the tender and we do hereby undertake to provide

the services as per these terms and conditions.

3. We have submitted our commercial bid online and the amount offer is for the complete

contract period.

4. If we qualify technically, we give our consent to participate in tender cum e-Auction with

Upset value as mentioned in RFP.

5. Our Commercial shall be binding upon us subject to the modification resulting from Contract

agreement, made by GSRTC at its discretion.

6. We understand and hereby accept that GSRTC will evaluate our bid on the basis of Total

Contract Value quoted by us.

7. I/We do hereby undertake, that, until a formal contract is prepared and executed, this bid,

together with your written acceptance thereof, the tender document and placement of letter

of in tent awarding the contract, shall constitute a binding contract between us.

8. It is hereby confirmed that I/We are entitled to act on behalf of our corporation/company/

firm/organization and empowered to sign this document as well as such other documents,

which may be required in this connection.

Yours sincerely,

Dated this Day of

(Signature) (In the capacity of)

Duly authorized to sign the RFP response for and on behalf of:

(Name and Address of Company) Seal/Stamp of bidder

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Details of No. of buses for display of advertisement

No. of Buses Approximately: Size is approximate may vary from model to model

7701 buses (This number does not include Hi-end buses, Sleeper coach, A.C. buses.)

No Bus Type Make No of vehicle

1 Super Express Leyland In House

2 Super Express Leyland Ready Built

3 Super Express Tata In House

4 Super Express Tata Ready Built

5 Super Express Eicher In House

6 Semi Luxury Leyland In House

7 Semi Luxury Leyland Ready Built

8 Semi Luxury Tata In House

9 Semi Luxury Tata Ready Built

10 Semi Luxury Eicher In House

11 Luxury Leyland In House

12 Midi Leyland Ready Built

13 Midi Tata Ready Built

14 Midi Eicher Ready Built

 New Buses are Not entitle for Advertising for 1st One Year from date of commissioning.

 Direct Mounting by Vinyl Sheet on Left - Right and Back the side of buses excepting the area of ST

Monogram, Number plate, Diesel Tank, Space of RTO particulars and curved area of wheels etc.

 No of Buses, Type are change in Every year, Also new Model Size Change gabble of Measurement.

 Due to increase in the Corporation's fleet, the firm may request for additional buses to be

advertised for availability and a proportionate license fee will have to be paid.

 In the event that the current license holder firm does not demand additional buses due to increase

in the fleet of the corporation, the corporation itself or the agency may make certain

announcements for the pending additional buses, to which the tender firm will not be able to

object. In this regard, the first priority will be given to the tender firm.

 In case of a reduction of 10% in the fit of the corporation due to any reason, if the firm requests a

reduction in the license fee, the license fee will be reduced in proportion to the number of buses

reduced in proportion to the monthly license fee per bus of the total number of buses offered

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ACTUAL MESURMENT

LH SIDE (CONDUCTOR) RH SIDE (DRIVER) REAR SIDE (BACK)

HEIGHT HEIGHT HEIGHT

LENGTH (Ft) LENGTH (Ft) LENGTH (Ft)

SUPER EXPRESS 23.69 1.77 25.07 1.77 7.35

SUPER EXPRESS 26.48 2.10 28.15 2.10 4.04

1 All the measurements shown in the above table are as per the design of the

existing bus and may be changed depending on the situation

2 If the corporation changes the design of the bus in the interest of the travelling

public, it will be allowed to advertise accordingly as per the available space, in

which no dispute can be raised regarding the measurement.

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ANTI-BLACKLISTING UNDERTAKING

Format of Affidavit certifying that Bidder is not blacklisted

(On a Stamp Paper of relevant value)

I M/s. _____________________________ (name and address of the registered office) hereby

certify and confirm that I or any of our promoters/s/director/s is/are not barred by any Central

Government and State Government or its undertaking from entering into contract for supply of

goods / services as on ________ (Bid Submission Date). We further confirm that we are aware

that our bid for the captioned tender would be liable for rejection in case any material

misrepresentation is made or discovered with regard to the requirements of this tender at any

stage of the bidding process or thereafter during the agreement period. Dated this

<Name of the Bidder>

<Signature of the Authorized Person>

<Name of the Authorized Person>

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Commercial Bid Format

GUJARAT STATEROAD TRANSPORT CORPORATION

CENTRAL OFFICE, AHMEDABAD

Name of Work :- Finalization of agency for the displaying of

advertisement on bus panels

Tender No :- STG/TR/COM/ADVT/BUS OT-10/2025-26

No Details Upset Price of GSRTC Rate Quote By Bidder in Rs.

for one Year in Rs. For Per Year (GST and other

Tax Shall be extra)

advertisement on

GSRTC bus panel,

The selected agency

rights to display

advertisement on

buses for a period of

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ONLINE SUBMISSION DETAILS & FORMS

Note: - The bidders must be submitted all parts of bid such as preliminary stage, Technical stage and

commercial stage and all online forms and documents shall be submitted as mention bellow.

[A] Preliminary Stage

(1) Tender fees and EMD details

(2) Pre-qualification criteria

(1) Tender Fees and EMD Details

Name of the bidders:-

No Details Details Amount in DD Date Bank Accou

1 Displaying Tender Rs. 25,000/- (Rupees GSRTC

Twenty Five Collection

advertisement on Fees

Thousand Only) + Rs. Account

GSRTC bus panel, 4500/- (18% G.S.T.)=

The selected Rs. 29500/- (Rupees

agency would be Twenty Nine

rights to display

2 advertisement on

EMD 50,00,000/- (fifty GSRTC

lakh only) Collection

buses for a period Account

Note: - GST shall be counted separately on per amount as mention in table as per to be given time

to time government notification.

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(2) Pre-Qualification criteria

No Basic Specific requirement Documents required

1 General The bidder should be a registered company in Registration Certificate &

Requirement India under the companies act 1956 or the Certificate of Incorporation from

company’s act 2013, and should be in existence Registrar of Companies (ROC)

in India for at least last three years as on date

of submission of the bid.

2 General Reference of Bankers Statutory auditors certificate

Requirement support compulsory

3 General Bidder should furnish a power of attorney Statutory auditors certificate

Requirement stating that the person signing the bid is the support compulsory

authorized signatory of the company for all

communication with GSRTC along with

4 taxes and it’s Bidder should have registered itself with all Statutory auditors certificate

registration applicable tax authorities at the time of support compulsory

bidding. In addition, bidder is responsible for all

future taxes and it’s registration with

3 Turnover Bidder should have a minimum annual Statutory auditors certificate

turnover of Rs. 16,00,00,000/- (Rupees sixteen supported by auditor certificate

Crores only) for any one of the last 3 (three) financial statements for the last

financial years (FY :2022-23, FY:2023-24, three financial years (FY :2022-23,

FY:2024-25). Bidder should submit balance FY:2023-24, FY:2024-25)

sheet and turnover certificate from Chartered

4 Net worth The Bidder should have positive net worth Statutory auditors certificate

supported by auditor certificate

financial statements for the last

three financial years (FY :2022-23,

5 Minimum The bidder should be in the field of outdoor Work orders / client certificates

Experience advertisement field since last three years and confirming years and area of activity

should have experience of advertisement on should be enclosed

the property of any Govt. body/ Govt. local

body / Private premises OR on buses of any

Govt. body/ Govt. local body / State Transport

undertaking, copy of the work order or

agreement must be submitted along with the

6 Certification Bidder blacklisted by any Central Government/ Annexure-4 sealed in signed and

State Government/ or its undertakings/ stamped by Authorized signatory.

statutory Corporations/ Local Self-

governments institutions will not be eligible to

participate. The bidder shall submit an

undertaking as per Annexure: 3 along with the

tender documents

7 Certification Certified copy of profit & loss A/c for three Compulsory & The bidder is

years (in the year FY :2022-23, FY:2023-24, required to furnish the copy of valid

FY:2024-25) certified by the Chartered certification.

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8 Certification Copy of Balance Sheet, duly certified by the Compulsory & The bidder are

Chartered Accountant for last three years (in required to furnish the copy of valid

the year (FY :2022-23, FY:2023-24, FY:2024-25) certification.

9 Certification Latest Income Tax return of the Assessed Compulsory & The bidder are

Financial Year of last 3 years i.e. (FY :2022-23, required to furnish the copy of valid

FY:2023-24, FY:2024-25) certification.

10 Certification A self-Certified copy of the latest list of Compulsory & The bidder are

Partners / Directors. required to furnish the copy of valid

11 Tax Certified copy of professional tax clearance Compulsory & The bidder are

Registration certificate for last three years i.e. from April, required to furnish the copy of valid

2022 to March, 2025. certification.

12 Certification copy of undertaking duly notarized stating that Compulsory & The bidder are

his / there / her firm is not blacklisted in GSRTC required to furnish the copy of valid

/ Government / Semi-Government institutions certification.

/ Any STU on Rs. 300/- stamp paper

13 Certification Employees ESI & EPF Registration as per labour The bidder is required to furnish the

laws copy of valid certification of last

14 Other Full particulars of any other business which the Additional

tender(s) are carrying out.

15 Technical The bidder/ affiliate should be in end to end Copies of work order or license

Capability parcel, courier and allied service related agreement and the client certificate

activities for minimum 2 years. / project sign off certificate from the

client for satisfactory completion of

project showing order value and

16 Other Other information if any Additional

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[B] Technical stage

(1) FORMAT TO SHARE BIDDER’S AND BIDDING FIRMS PARTICULARS

The Table below provides the format in which general information about

the bidder must be furnished.

No Information Details

1 Name of the Company

2 Complete Address with Tel No. & Website (for

further communication)

3 Name, Designation, Contact No. & Email ID of

official for any communication in relation to

4 Year of Establishment

5 Month & Year of Business Commencement

6 IRDAI License No. and Date

8 Good and Service Tax Registration No.

9 PF, ESI registration details

10 Number of Branches as at 31.03.2025 (No. of

Branches State-wise)

11 Financial Information (Rs. in Cr)

Invested Capital

Operating Profits / (Loss)

Profit /( Loss) after Tax

Accumulated Profits / Loss

Solvency Ratio (in %)

12 Business Information

Number of Project in Gujarat

Number of Project in India

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(2) DOCUMENT EVIDENCE THE BID PREPARED BY THE BIDDER SHALL

COMPRISE OF THE FOLLOWING

1 Submit Original Tender Fee. Demand Draft Copy

2 Submit Original Receipt of EMD. Demand Draft Copy

Attested copy of latest three years Income Tax return filed. / In case of

3 partnership firm the copy should be enclosed of Income tax returns as

mentioned partner.

Attested copy by the Chartered Accountant, profit and loss account and

balance sheet last three years.

Attested copy Audited Annual Accounts by Chartered Accountant of last three

Experience in the business of on the letter pad of the firm. And support

If you have experience of a business of advertises or any please give the details

and copy of the contract.

8 Attested Copy of the GST, Registration No.

Attested copy of the last year GST clearance Certificate from competent

authority of GST.

Attested copy of the Registration of Company and Memorandum / articles of

association with present Directors and Promoters.

Attested copy of the In case of Partnership firm copies of Registered

partnership deed along with detail of partner residential address, percentage

of partnership, list of properties of such of the partner etc. on the letter pad of

In case of proprietary firm full name and address of the proprietors with

12 particulars of the bank account and evidence of the property firm with list of

property on the letter pad of firm.

Attested copy of the certificate issued by the authorities of shops and

13 establishment showing the numbers and date of issue and the details of the

renewals from time to time.

GSRTC has filled the court case against the firm please mentioned the detail of

Please mentioned the court case against GSRTC by the firm and attached

copies of the court case no. Name of the court.

Any partner, customer and co-worker is filled the court case against the firm

or Partner / Proprietor of the firm.

17 Furnished the relevant documents with reference of the Tender.

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