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Tender Value
₹33.4 L
EMD Value
₹33,403
Closing Date
29 Jun 2026, 4:00 pm
D C Patel
Work of erection of 66KV equipment, Structures, Control wiring, Yard Lighting, Control-Room, Staff-Quarter Electrification & Supply of Furniture etc at 66 kV Kapodara SS under construction Division Bharuch
312894
TCBRH/26-27/2603
Open
Electrical Works
Bharuch
11 documents required · 10 mandatory · 1 optional
₹1,180
GETCO
₹33,403
9 Jun 2026
9 Jun 2026
9 Jun 2026
29 Jun 2026
9 Jun 2026
1 Tender No. TCBRH/26-27/2603
Work of erection of 66KV equipment,
Structures, Control wiring, Yard Lighting,
Works of Control-Room, Staff-Quarter Electrification &
Supply of Furniture etc at 66 kV Kapodara SS
under construction Division Bharuch
3 Estimated cost with GST in Rs.
4 Tender Fee (non-refundable)including GST Rs.
5 Earnest Money Deposit amount in Rs.
On line (E-tendering) tender/ offer
6 submission last date up to 16.00 hours only
(This is mandatory)
Physical submission of Tender detail
(Receipt of EMD & tender fee online NA
Payment) , last date up to 15.00 hours. By
RPAD or SPEED POST only.
Date of opening of Tender fee, EMD cover,
Vendor registration and technical bid
physical as well as on – line opening at
16.00 Hours.
Tentative Date of on – line opening of Price Shall be intimated separately
bid, (if possible), at 11.00 Hours
10 Prices Firm
11 Time Limit 90 Days
12 Validity of Bid 180 days
IMPORTANT:
1. All the relevant documents as per requirement of the Tender must be submitted through online
form only. And copy of online payment receipt of Tender Fee and EMD is to be submitted by
mail not physically on OR before due date and time. Bidder has to upload scanned copies of
original (Notarized/self-attested copies of original-as specified in tender document) Documents with
bid and No physical documents to be submitted. except Tender fee and EMD online payment receipt.
Payment receipt should be strictly submitted by RPAD / speed post only before due date. otherwise
the offer will not be considered and no any further communication in the matter will be entertained.
The tender documents in physical form is not to be accepted. (All the online Annexures &
Price bid i.e. Annexures, GTP and price bid are not to be submitted with the physical
documents).
2. Any deviation found in Data / Details / Documents between in line offer (E-tendering) and Online
submitted documents (Tender document) of bidder, offer of the same bidder will not considered and
no any further communication in the matter will be entertained. Tender will be evaluated on Data /
Details / Documents of the on line offer. Whatever item quoted in Annexure-IV/(4) are consider for
technical evaluation. The quantity & GST offered in online price bid shall be considered as final
in case of any discrepancy.
3. It is mandatory for all the bidders to submit their tender documents by on-line (E-tendering) in
schedule time. If tender documents submitted physically in that case the same tender will not be
considered.
4. The bidders are required to fill up all the online annexure/forms. This is intended for transparency
and speedy evaluation of the bids. Instead of simply confirming / attached in bid / refer physical offer,
the Bidder shall fill in the particulars against appropriate place in respect of each line appearing in
each online annexure. Wherever required, bidder shall invariably have to submit supporting authentic
documents in the physical bid.
(In the absence of required details in the online annexure, the purchaser has every right to evaluate
the bids accordingly and bidder cannot raise any objection against any point during evaluation.)
5. Bidders are requested to remain in touch with the website for any amendment/ corrigendum or
extension of due date etc.
6. As per new guideline –It is mandatory to use CBud app.
(1) To do any type of digging only after prior intimation through “Call Before U Dig” App & as per
its term & condition.
(2) To use the App before commencing any type of digging anywhere in the state
Any technical questions, information and clarifications that may be required pertaining to this enquiry
should be referred to SE (TR) Bharuch GETCO reserves the right to reject any OR all tenders
without assigning any reasons thereof.
Yours faithfully,
Superintending Engineer
GETCO, CO, Bharuch
Download Tender Documents in (PDF Format) which consists of:
Part–I: Commercial Terms & Conditions
Part–II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items, drawing if
To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe”
IMPORTANT:
All the online Annexures and price bid, other tender documents (refer Table-A) must be
submitted/attached through online form only.
1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of original – as
specified in tender document) documents with bid and no physical documents to be submitted
by bidder except Tender fee & EMD.
2. Bidder has to submit the only Tender fee & EMD in physical form in sealed cover superscripted
submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further
communication in the matter will be entertained on or before due date of submission
Online-payment, payment of Tender Fees & EMD by RTGS/NEFT/on line shall be
encouraged. In case of payment through RTGS/NEFT bidder has to mail following details:
Sr. No Required Details
1 Name & Address of the bidder
2 Bidder GST No
3 Tender No with due date
4 Mode of Transfer
5 Ref. ID with Bank Details
6 Paid Amount
7 Payment against (Tender Fee/ EMD)
Bidder has to provide all above details on the same date of payment so that receipt can be
generated.
GETCO Beneficiary Bank detail is as under:
1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.
2 Account No.
3 Name of Bank BANK OF BARODA
4 Branch Code DBBHRU
5 Address of Bank Shalimar Complex, Station Road,Bharuch-392002.Gujarat
6 IFSC Code BARB0DBBHRU
7 PAN No AABCG4029R
8 TAN No BRDG01026E
9 GST No 24AABCG4029R2ZC
1. In case short submission of documents with bid and / or clarification if any required from the bidder,
the required details / documents may be asked from bidder in mail form only.
2. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from)
remain legible and should not be password protected.
3. All the relevant scanned documents as per requirement of the tender are to be upload through
online only on n procure portal excluding Tender fee & EMD. Physical copies of Tender fee & EMD
payment receipt to be submitted in sealed cover on OR before due date and time. Which is strictly
submitted by RPAD / speed post only, otherwise the offer will not be considered and no any further
communication in the matter will be entertained. (All tender documents including Price bid are not
to be submitted with the physical documents except Tender fee & EMD payment receipt).
4. Tender will be evaluated on Data / Details / Documents of the online offer only.
5. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in
scheduled time. No documents shall be considered physically which are mentioned for on-
line submission only.
6. The bidders are required to fill up all the online annexure / forms (word file attached) and shall be
uploaded invariably. This is intended for transparency and speedy evaluation of the bids. Instead of
simply confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars against
appropriate place in respect of each line appearing in each online annexure. Wherever required,
bidder shall invariably have to upload supporting authentic documents in the online bid. (In the
absence of required details in the online annexure, the purchaser has every right to evaluate the
bids accordingly and bidder cannot raise any objection against any point during evaluation.)
7. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or
extension of due date etc.
8. No tender shall be accepted / opened in case of receipt after due date and time of tender,
irrespective of delay due to postal services or any other reasons and the Corporation shall not
assume any responsibility for late receipt of tender.
9. The Earnest Money Deposit and tender fee will be accepted by NEFT/RTGS (online form) on any
Nationalized Bank only situated at “VADODARA” drawn in favor of “GUJARAT ENERGY
TRANSMISSION CORPORATION LTD.” EMD and Tender Fee NEFT/RTGS with different
purchaser or agency shall not be accepted. Tender without EMD and tender fee shall be rejected.
Two separate payment receipt for Tender fee and EMD should be submitted with sealed
10. The GETCO reserves the right to award the work to one or more bidders, considering their
technical and financial capacity OR to reject any or all tenders or accept any tender without
assigning any reason thereof.
Any technical questions, information and clarifications that may be required pertaining to this enquiry
should be referred to: The Superintending Engineer (TR), Gujarat Energy Transmission
Corporation Limited, Circle Office, Bharuch
GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.
Yours faithfully,
Superintending Engineer
GETCO, Bharuch
GUJARAT ENERGY TRANSMISSION CORPORATION
TRANSMISSION CIRCLE BHARUCH, GETCO
TENDER SPECIFICATION, FOR
Work of erection of 66KV equipment, Structures, Control
wiring, Yard Lighting, Control-Room, Staff-Quarter
Electrification & Supply of Furniture etc at 66 KV
Kapodara S/S under construction Division Bharuch
Estimated Cost – Rs.
Tender fee – Rs.
EMD – Rs.
Time limit-90 days
TECHNICAL BID
TENDER NO. TCBRH/26-27/2603
Qualification Requirement
1 Registration: The Bidder shall be registered contractor of GETCO for erection work of 66 KV s/s.
2 Experience: Bidder shall have executed as Main contractor minimum 01 No of 66/11KV or higher
voltage class substation with State or Central Transmission Utility or major industries OR 03 Nos of
66KV or higher voltage class Transformer/Feeder bays at same or different locations. Substations
include minimum 2 Nos. of feeder bays, 1 No. of Transformer bay. Attested Xerox copy of work orders
executed from GETCO and satisfactory completion certificate (form 3A only) from respective
department should be submitted
3. Solvency: Latest bank solvency certificate from any Bank of a sum of minimum 20 % of the estimated
cost shown in the tender.
4 Provident Fund Code: Separate provident fund code number towards firm registered with Regional P.
F. Commissioner.
5 Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of Balance
sheet with profit and loss account & IT return of last three Financial Years.
6 Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid
documents in case of partnership firm & self-affidavit for proprietorship firm. All such documents
shall have to be NOTARISED
7. GST Registration: The Bidder shall be registered under the GST Act and a certified copy of such
registration under the GST act indicating the GSTIN shall have to be submitted along with the bid by the
8. I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.
9. Bidder shall have valid electrical contract license & approved vender of
GETCO/STU/CTU, registered under GST Act & should have CPF/PF registration
certificate.
10. All documents submitted by bidder must be self-attested.
Signature of Contractor Superintending Engineer (TR)
GETCO, CO, Bharuch
CHECK LIST OF DOCUMENTS SUBMISSION
Mandatory to upload on-line only (pdf file)
No. Particulars
1 Scan copy of online payment receipt of Tender fee & EMD
All Pages of Technical Bid with Bidder Signature and Rubber Stamp
(encouraged for digitally signed)
3 Registration document as Approved Contractor in Appropriate Class
Work completion certificate in Form No.3A (Experience Certificate as main
contractor) only as Per Qualification Requirement
5 Bank Solvency Certificate
6 Provident Fund Code Number Documents
7 GST Registration Number Documents
Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three
Financial Years
9 Nature of Firm:
Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for
Partnership
Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
10 PAN Number Document
11 Filling all Annexure
Mandatory to attach in Physical bid
No. Particulars
1 Receipt of payment of EMD paid online Not
2 Receipt of payment of tender fee paid online required
E-TENDER FOR THE WORK OF
Work of erection of 66KV equipment, Structures, Control wiring, Yard Lighting, Control-Room,
Staff-Quarter Electrification & Supply of Furniture etc at 66 kV Kapodara SS under construction
Division Bharuch
Instructions to Bidders
General Conditions of Contract
Erection Conditions of Contract
Special Conditions of Contract
Technical particulars
Forms & Appendices to be filled in by the bidders.
PART – I
GENERAL TERMS & CONDITIONS WITH COMMERCIAL BID
INSTRUCTIONS TO BIDDERS
A. INTRODUCTION
1.0 General Particulars
1.1 The Gujarat Energy Transmission Corporation Ltd., Bharuch hereinafter called
‘GETCO’/ ‘OWNER’ intends to receive bids for Work of erection of 66KV equipment,
Structures, Control wiring, Yard Lighting, Control-Room, Staff-Quarter
Electrification & Supply of Furniture etc at 66 KV Kapodara SS under construction
Division Bharuch as detailed in the accompanying specifications in accordance with Terms
and Conditions herein. The bids shall be prepared and furnished as per these
Instructions.
2.0 Qualification Requirements of Bidders
2.1 To be qualified for award, the bidder shall provide following satisfactory
evidence to the Owner of his capability and adequacy of resources:
a) He is a qualified and registered contractor who is regularly executing jobs of
Work of erection of 66KV equipment, Structures, Control wiring, Yard
Lighting, Control-Room, Staff-Quarter Electrification & Supply of Furniture
etc at 66 KV Kapodara SS under construction Division Bharuch including all
works in the scope of the tender specification and has adequate technical
knowledge and practical experience (the Bidder shall submit documents defining
legal status, registration and principal place of business; written power of
attorney of the signatory of the bid to commit the bidder, performance record
as contractor for erection of equipments in the last three years and details of
works on hand in the past three years & contracts on hand.
b) He has adequate financial capability and stability to meet the financial
obligations arising out of the scope of works.
c) In addition, the Qualifying Requirements if any, in the ‘Special Conditions of
Contracts ‘shall also be applicable.
d) The registration with P.F. authority and labor license as per GETCO norms is
2.2 The above cited requirements are only indicative. The owner reserves the right to
requisition any other relevant information and also reserves the right to reject
the Bid proposal of any Bidder, if in the Owner’s opinion the Qualification data
is incomplete and Bidder is not qualified to perform the Contract satisfactorily.
3.0 Bidding Costs
All costs/expenses in the preparation and submission of the Bid (including any
post Bid discussions/presentations) shall be fully borne by the Bidder. Owner will
not be responsible/liable for these costs irrespective of the course and
conclusion of this Bidding.
B. BID DOCUMENTS
4.0 Details of Documents
4.1 The following Bid documents apart from Invitation to Bid detail the material and
equipment specifications/characteristics, the bidding procedures and the terms &
conditions of contract:
a. Instructions to Bidders (ITB-Part I)
b. General Conditions of Contract (GCC-Part I)
c. Erection Conditions of Contract (ECC-Part I)
d. Special Conditions of Contract (SCC-Part I)
e. Technical Specifications (TSP-Part IIA)
f. Technical Data Sheets (TDS-Part IIB)
g. Bid Form and Price Schedules (BF/PS-Part III)
5.0 Knowing the Bid Document
5.1 Every intending Bidder is to examine and understand all instructions, forms,
terms, conditions and specifications in the Bid Documents and fully know himself
all the conditions and contents therein, which may in any manner, affect the scope
& content of work and the costs thereof. Submission of a Bid not substantially
responsive to the Bid Document in all respects and/or failure to furnish all
information required by the Bid Document may entail rejection of the Bid at the
Bidder’s risk.
6.0 Clarifications on Bid Documents
6.1 In case an intending Bidder finds any discrepancy or omission in the documents and
specifications or is in doubt as to the true meaning of any part, he shall make a
request, in writing not later than the date of pre Bid discussion, to the owner in
triplicate. The owner will issue explanations, interpretations and clarifications
as deemed fit in writing as a response to this request. On receipt of such
interpretations/clarifications, the Bidder may submit his Bid within the date and
time stipulated in the Bid invitation, all such explanations, interpretations and
clarifications from the Owner shall be deemed as part of Bid Documents and shall
invariably accompany the Bidder’s proposal.
6.2 Any verbal/telephonic clarifications and information given by the Owner or his
employee (s) or his representative(s) will not in any way be binding on the Owner.
7.0 Amendment of bidding document
7.1 At any time prior to the deadline for submission of Bids the Owner may, for any
reason, whether at his own initiative or in response to a clarification requested
by the intending Bidder, modify the Bidding Document with amendment(s).
7.2 The amendment will be notified in writing or Fax /web site to all intending
Bidders who have received the Bidding Document at the address contained in the
letter of request for issue of bidding document from the Bidders. Owner will bear
no responsibility or liability arising out of non-receipt of the same in time or
otherwise.
7.3 In order to afford prospective bidders reasonable time in which to take the
amendment into account in preparing their bids, the Owner may, at his discretion,
extend the deadline for the submission of bids.
7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given
due consideration by the Bidders while they submit their bids and shall invariably
enclose such documents as a part of the bid.
C. PREPARATION OF BIDS
8.0 Language of Bids
8.1 The Bid prepared by the Bidder and all correspondence and documents relating to
the Bid, exchanged by the Bidder and the Owner, shall be written in the English
language, provided that any printed literature furnished by the Bidder may be
written in another language so long as accompanied by an English translation of
its pertinent passages. Failure to comply with this may disqualify a bid. For
purposes of interpretation of the bid, the English translation shall govern.
8.2 Bid Format
Bidders have to make the Bid in the formats furnished with this Document. Verbatim
without adding any printed/typewritten text of their own.
9.0 Local Conditions:
9.1 It will be imperative on each Bidder to fully inform himself of all local
conditions and factors, which may have any effect on the execution of the Contract
covered under these documents and specifications. The Owner shall not entertain
any request for clarifications from the bidders, regarding such local conditions.
9.2 It must be understood and agreed that such factors have properly been investigated
and considered while submitting the proposals. No claim for financial adjustment
to the Contract awarded under these specifications and documents will be
entertained by the owner. Neither any change in the time schedule of the Contract
nor any financial adjustments arising thereof shall be permitted by the Owner,
which are based on the lack of such clear information or its effect on the cost of
the works to the Bidder.
10.0 Documents comprising the Bid:
10.1 The Bidder shall complete the Bid form inclusive of Price Schedules; Technical
Data Requirements etc. furnished in the Bidding Documents, indicating, for the
services to be rendered, a brief description of services, quantity and price.
10.2 The Bidder shall also submit documentary evidence to establish that the Bidder
meets the Qualification Requirements as detailed in Clause 2.0 above and Special
Conditions of Contract (including Clause 11 of I TB).
10.3 All Tender Documents/ formats are to be returned completed and filled in all
respects and signed by wherever the Company Authorized Signatory specified.
10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause
specific ITB.
11.0 Scope of the proposal
11.1 The Scope of the proposal shall be on the basis of a single Bidder’s
responsibility, completely covering all the equipment erection and other
installation services specified under the accompanying Technical Specifications.
It will include among others as specified therein the following: -
a) Receipt of equipments and material from GETCO Haldarwa / Bharuch Transmission/
Construction store and transportation, storage, preservation and conservation of
equipment at the Site.
b) Pre-assembly, if any, erection, testing and commissioning of all the
equipments.
c) Reliability tests and performance and guarantee tests on completion of
commissioning.
11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to
certain conditions of the bidding documents permitted by the Owner and therefore,
the Bidders are advised that while making Bid Proposals and quoting prices these
conditions may appropriately be taken into consideration. Bidders are required to
furnish a certificate in this regard as per the format provided in Special
Conditions of Contract in a separate sealed envelope containing Bid security,
which shall accompany the Technical Bid. Any Bid not accompanied by such
certificate shall be rejected by the Owner and shall not be opened.
11.3 Bids not covering the above cited entire scope of works may be treated as
incomplete and hence rejected.
11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,
Technical Data Sheets and specified elsewhere. The Qualifying Data should be
filled in the required schedule of Bid Proposal Sheets.
12.0 Bid Price:
12.1 The Bidder shall indicate percentage above/below of total bid price indicated in
the appropriate price schedules, enclosed in bid proposal sheets for erection, and
other services it proposes to furnish under the contract. The %(Percentage)
above/below indicated shall be inclusive of GST applicable on required inputs and
12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate
increase/decrease based in relation to unit rates of tender price schedule.
12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same
must be clearly specified with valid Declaration & Certificate from Department. In
the event of withdrawal/cessation of the Supplier from Composition scheme during
the tenure of the contract, the rate (i.e. price) mentioned in the price bid shall
be final and any additional GST will have to be borne by the tenderer himself. In
no case additional amount towards GST or otherwise will be paid / reimbursed to
supplier/contractor. Further Statutory Variation clause will not be applicable in
case of Supplier /Contractor has opted for Composition Scheme under GST.
Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess
applicable for each item of Goods/Service. If not specifically mentioned, then
COMPANY will have the option to take the prices as exclusive of taxes and duties
at maximum higher slab rates for the evaluation of the tenders.
The offered prices to be indicated in online mode of tender in the format given
(i.e. Schedule-B). The price bid submitted in physical mode shall not be
considered.
Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the
bidder intends to supply the goods / services, meaning thereby the bidder has to
supply the goods / services from the relevant declared / registered place of
supply only.
13.0 Price Basis:
13.1 The Price shall be quoted on firm basis.
13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance
of the contract and shall not be subject to variation on any account saving for
change in quantity. A bid submitted with an adjustable price quotation shall be
treated as non-responsive and rejected.
14.0 Taxes and Duties: -
14.1 As regards the income Tax, surcharge on income tax and any other tax excluding GST
& welfare cess at prevailing rate, the owner shall not bear any tax liability
whatsoever. The bidder shall be liable and responsible for payment of such taxes
as attracted under the provisions of the law.
14.2 Notwithstanding the tax liabilities as per the sub-clause 14.1 above the owner
shall have the right to make deduction at source from the amounts payable to the
contractor in respect of Income Tax (on the cost of items of supply included in
the works contract) as may be mandatory in terms of the law. The owner shall not
bear any liability in this regard but shall issue necessary certificate in respect
of such deduction made.
14.3 In case any tax or duty is newly introduced by the Government applicable for this
contract with effect from the next day of the date submission of the bid and if
the contractor is required to pay additional tax or duty, then the owner shall
reimburse the contractor the additional tax or duty so paid by the contractor
against submission by the contractor of documentary evidence to the satisfaction
of the owner. This provision will not be applicable to transaction between the
contractor and his sub-contractors. Besides the said statutory variation, no other
statutory variation shall be payable by the owner.
14.4 The owner’s liability for all taxes and duties under the contract shall be limited
to those indicated by the Bidder in the Bid Proposal Sheets, subject to the
statutory variations and variations as per Clause No. 14.3.
If the cost to the Contractor during the performance of the ‘Contract’ shall be
increased or reduced by reasons of the making, passing or promulgation of any law
after the date of submission of bid or by any order, regulation or bye-law having
the force of law the amount of such increase or reduction shall be added to or
deducted from the “Contract Price” as the case may be for direct transactions
between contractor & owner, and not for bought out items. It is the Bidders
responsibility to furnish details of taxes, duties, levies etc. applicable as on
the date of submission of the bid.
14.5 No claim for any increase towards the statutory variation regarding enhancement of
existing tax or duty or introduction of a new tax or duty applicable shall be
entertained by the Owner during the extended period of contract, if any, provided
the extension of the contract is required by causes attributable to the
contractor.
14.6 The provision of statutory variation regarding enhancement of existing tax or duty
or introduction of a new tax or duty will be applicable only to the direct
transaction between the contractor and the owner.
14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of
Government of Gujarat the applicability of Tax (GST) etc in respect of this work
and include the same in the quoted price. No separate claim in this regard will be
entertained by the Owner, as it is the responsibility of the Bidder to pay all
these taxes.
14.8 In addition, the conditions detailed under Special Conditions of Contract shall
15.0 Time Schedule:
15.1 The basic consideration and the essence of the contract shall be strict adherence
to the time schedule for performing the specified works.
15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the
accompanying Special Conditions of Contract.
15.3 The completion schedule as stated in the special conditions of contract shall be
one of the major factors in consideration of the bids.
16.0 Insurance:
The Bidder’s insurance liabilities pertaining to the scope of Works are detailed
out in Clauses titled Insurance, in General Terms and Conditions of Contract and
in Erection Conditions of this Part-I. Bidder’s attention is specifically invited
to these clauses. Bid price shall include all the costs in fulfilling all the
insurance liabilities under the Contract.
17.0 Erection Tools and Tackles:
The Bidder under a separate schedule, in his proposal shall include a list of all-
special equipment tools & tackles etc. which he proposes to bring to site for the
purpose of erection, handling, testing and commissioning including performance and
guarantee tests of the equipment. If any such equipment is listed anywhere else in
the proposal and not specially mentioned in the above schedule, it shall be deemed
to have been included in the Bidder’s proposed scope of supply.
18.0 Bid Security/EMD:
18.1: The bidder shall furnish, as a part of its bid EMD, bid security for an amount of
one percent of estimated cost plus GST to be paid as under:
a) In the form of crossed DD drawn in favor of Gujarat Energy Transmission
Corporation Limited payable at Bharuch. Not accepted in Cash.
18.2 The bid security is required to protect the owner against the risk of Bidder’s
conduct, which would warrant the guarantee forfeiture, pursuant to relevant paras
elsewhere The bid guarantee shall be made payable to the Owner without any
condition whatsoever.
18.3 The Owner will reject any bid not secured in accordance with Para 18.1 above, as
non-responsive. No exemptions are made in the furnishing of the security.
18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization
of tender or three months from the date of submission of tender whichever is
18.5 The successful bidders, Bid Security will be discharged upon, furnishing the
contract performance guarantee
18.6 The bid guarantee may be forfeited.
a) If a Bidder withdraws its bid during the period of bid validity specified by
the bidder on the bid Form:
b) If a bidder refuses to accept the contract or fails to commence the works
(including supplies within thirty days of letter of award of contract)
19.0 Format of Bid:
19.1 The Bidder shall submit bid in hard copy duly signed on each page.
19.2 All copies of the bid shall be typed or written in indelible ink and shall be
signed by the Bidder on each page or a person or persons duly authorized by the
Bidder to sign the Contract. The letter of authorization shall be indicated by
written power-of-attorney accompanying the bid. All pages of the bid, except for
un-amended printed literature, shall be initiated by the person or persons signing
19.3 The Bidders must submit the qualifying data as required in Instructions to Bidders
in separate envelope sealed and enclosed in the envelope submitting proposals,
super scribed as under:
Work of erection of 66KV equipment, Structures, Control wiring, Yard Lighting,
Control-Room, Staff-Quarter Electrification & Supply of Furniture etc at
kV Kapodara S/S under construction Division Bharuch
19.4 The online bid shall contain no interlineations, erasures or overwriting except as
necessary to correct errors made by the Bidder, in which case such corrections
shall be initiated by the person or persons signing the bid.
19.5 Bids shall be submitted as under:
Cover-I Not require (to be submitted through online form only)
Cover-II Not require (to be submitted through online form only)
Cover-III Not require (to be submitted through online form only)
(Cover I, II and III will be collectively called Technical Bid)
The price bid is not to be submitted with the physical documents.
21.0 Contract Quality assurance:
21.1 The Bidder shall include in his proposal the Quality Assurance Programme
containing the overall quality management and procedures which he proposes to
follow in the performance of the Works during various phases as detailed in
relevant clause of the General Technical Conditions.
21.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be
followed for the execution of the Contract will be mutually discussed and agreed
and such agreed Programme shall form a part of the Contract.
21.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out
items are being supplied wherever specifically indicated in the tender document
shall supply only from those vendors. Such details shall be accompanied by their
list of previous supplies made performance reports etc. However, in case of orders
are placed, specific approval shall be obtained from the owner for the vendor-
supplied materials.
22.0 Signature of Bids:
22.1 The bid must contain the name, residence and place of business of the person or
persons making the bid and must be signed and sealed by the Bidder with his usual
signature. The names of all persons signing should also be typed or printed below
the signature.
22.2 Bid by a partnership must be furnished with full names of all partners and be
signed with the partnership name; followed by the signature(s) and designation(s)
or the authorized partner(s) or other authorized representative(s).
22.3 Bids by Corporation/Company must be signed with the legal name of the
Corporation/Company by the President/Managing Director or by the Secretary or
other person or persons authorized to bid on behalf of such Corporation/Company in
the matter.
22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing
Director’, ‘Secretary’, ‘Agent’ or other designation without disclosing his
Principal will be rejected.
22.5 If it is found that two or more persons who are connected with one another either
financially or as a principal and agent have bid under different names without
disclosing their connection then such bids will be liable for rejection.
Satisfactory evidence of authority of the person signing on behalf of the Bidder
shall be furnished with the bid.
22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the
22.7 Bids not conforming to the above requirements of signing may be disqualified and
EMD forfeited.
23.0 The original Bid and accompanying documents shall be submitted by the Bidder at
the date, time and place specified.
The Bid shall be submitted by online mode only at tender.nprocure.com no any RPAD
or speed post services accepted by the SE (TR) GETCO Bharuch. The Bids received
after the Due Date and Time of opening are liable to be rejected.
Telegraphic/Telex/Fax/e-mail Bids shall not be entertained.
23.2 The Bidders shall seal the copy of the bid in an inner and an outer envelope.
23.3 a. Addressed to the Owner at the following address:
The Superintending Engineer (TR),
GETCO, Transmission Circle,
P. O. Maktampur, Bharuch-
b. Bear the name of package bid enquiry number, name of the work and the words.
“DO NOT OPEN BEFORE …….
24.0 Deadline for submission of bids:
24.1 The Owner may, at its discretion, extend this deadline for the submission of bids
by amending the Bidding Document in which case all rights and obligations on the
Owner and Bidders previously subject to the deadline will thereafter be subject to
the deadline as extended.
25.0 Late Bids
25.1 Any bid received by the Owner after the time and date fixed or extended for
submission of bids prescribed by the Owner, will be rejected and not considered for
evaluation.
26.0 Modification and withdrawal of bids:
26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that
written notice of the modification or withdrawal is received by the Owner prior to
the deadline prescribed for submission of bids.
26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked
and dispatched in accordance with the provisions of clause 23.0. The envelope
should clearly indicate that the modification is for the Technical bid. No bid
modifications notice by Telex/Grams/Fax shall be entertained by the Owner.
26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for
submission of bids.
26.4 No bid may be withdrawn in the interval between the deadline for submission of
bids and the expiration of the period of bid validity specified by the Bidder on
the Bid Form. Withdrawal/modification of a bid during this interval may result in
the Bidder’s forfeiture of its bid security.
E. BID OPENING AND EVALUATION
27.0 Opening of bids by owner:
27.1 The Owner will open the technical bids in the presence of Bidder’s representatives
who choose to attend on the date and time mentioned for opening of bids in the
Invitation to Bid or in case any extension has been given thereto, on the extended
bid opening date and time notified to all the Bidders who have purchased the
bidding document. The Bidder’s representatives who are present shall sign a
register evidencing their attendance.
27.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details
as the Owner, at his discretion may consider appropriate, will be announced in the
Technical Bid Opening.
27.3 The price bids (On line) of all the “Techno-Commercial” Responsive Bidders shall
be opened in the presence of representatives (up to two per firm) of such bidders
who choose to be present. The date & time of opening the Price Bid shall be
intimated to all such qualified bidders by Fax/Telex, at least one week in advance
besides inviting final price bid if found appropriate after evaluation of
Technical bids.
27.4 The Bidder’s name, lumpsum Bid Price, all discounts if any, modifications in the
Price Bid and any such other details as the Owner, at his discretion, may consider
appropriate, will be announced/ furnished in the Price Bid (On line) Opening.
27.5 No electronic recording/transmitting devices will be permitted during Bid opening.
28.0 Purpose of evaluation of bids:
28.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the
technical responsiveness of the bid for the complete scope of the proposal, as
covered under these specifications and documents. All technically responsive bids
shall then be examined to determine the LOWEST EVALUATED COMMERCIALLY AND
TECHNICALLY RESPONSIVE BIDS.
29.0 Policy for bids under consideration:
29.1 Bids shall be deemed to be under consideration immediately after opening of
Technical Bid and until such time official intimation of award/rejection is made
by the Owner to the Bidders. While the Bids are under consideration, Bidders
and/or their representatives and other interested parties are advised to refrain
from contacting by any means, the owner and/or his employees/representatives on
the matters related to Bids under consideration.
29.2 Clarification of bids:
To assist in the examination evaluation and comparison of Bids the owner may on
his own ask the Bidder for a clarification of its bid. The request for
clarification and the response shall be in writing and no change in the price or
substance of the bid shall be sought, offered or permitted.
30.0 Preliminary Examination:
30.1 The Owner will examine the bids to determine whether they are complete, whether
any computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed, and whether the bids
are generally in order.
30.2 Arithmetical errors will be rectified on the following basis:
If there is a discrepancy between the unit price and the total price that is
obtained by multiplying the unit price and quantity, the unit price shall prevail
and the total price shall be corrected. If there is a discrepancy between the
total bid amount and the sum of total costs, the latter shall prevail and the
total bid amount will be corrected accordingly. If there is a discrepancy between
words and figures, the amount advantageous to the Owner will prevail. If the
Bidder does not accept the correction of the errors as above, his Bid will be
rejected and the amount of Bid Security will be forfeited. The Bidder should
ensure that the prices furnished in various price schedules are consistent with
each other. In the case of any inconsistency in the prices furnished in the
specified prices schedules to be identified in Bid Form for this purpose, the
Owner shall be entitled to consider the highest price for the purpose of
evaluation and for the purpose of award of Contract use the lowest of the prices
in these schedules.
30.3 Prior to the detailed evaluation, the Owner will determine the substantial
responsiveness of each bid to the Bidding Document. For purpose of these Clauses,
a substantially responsive bid is one, which conforms to all the terms and
conditions of the Bidding Document without material deviations. A material
deviation is one which affects in any way the prices, quality, quantity or
delivery period of the equipment, completion of works or which limits in any way
the responsibilities or liabilities of the Bidder of any right of the Owner as
required in these specifications and documents. The Owner’s determination of a
bid’s responsiveness shall be based on the contents of the bid itself without
recourse to extrinsic evidence.
30.4 A bid determined as not substantially responsive will be rejected by the Owner and
may not subsequently be made responsive by the Bidder by correction of non-
conformity.
30.5 The Owner may waive any minor informality or non-conformity or irregularity in a
bid which does not attribute to material deviation, provided such waiver does not
prejudice or affect the relative ranking of any Bidder.
31.0 Evaluation of Price Bids:
31.1 Definitions and Meanings:
For the purpose of the evaluation and comparison of bids, the following meanings
and definition will apply: -
a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the
complete scope of works.
31.2 Calculation of differential Price & Cost Compensation for Deviations.
The Differential Price to be added to the Bid Price of each bid during evaluation
and comparison shall be derived as under:
Differential Price (DP)=n1F1+n2F2….+nnFn, where F1, F2…..Fn are the various
factors in Indian Rupees per unit of parameter differential or deficiency in the
equipment and services offered as stipulated in these specifications: n1, n2…nn
are the respective parameter differential or deficiency in the corresponding units
to be determined from the Bidder’s proposal. The above factors and corresponding
units of parameter differential are derived from the Technical Specifications,
Data sheets and/or Special Conditions of Contract.
Deviations from the Bidding Documents in so far as practicable will be converted
to a Rupee value (D) and from the Bidding Document while evaluating the bids. In
determining the Rupee value of the deviations the Owner will use parameters
consistent with those specified in the specifications and documents and or other
information as necessary and available to the Owner.
31.3 Comparison of Bids
The bids shall be compared on the basis of lump sum prices (i.e., for erection
services to be rendered as quoted by the Bidder) for the entire scope of the
proposal as defined in the Bidding Document.
For comparison purposes all the evaluated bid prices shall be in Indian Rupees as
W = Q + DP + D, Where
W = Total Comparison Price
Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost
including other components if any.)
DP = Different price in Indian Rupees calculated as above
D = Cost compensation for deviations calculated as above.
All evaluated bid prices of all the bidders shall be compared among themselves to
determine the lowest evaluated bid and, as a result of this comparison, the lowest bid
AWARD OF CONTRACT
32.0 Award Criteria
32.1 The owner will award the contract to the successful Bidder, whose bid has been
determined to be substantially responsive and has been determined as the lowest
evaluated bid, providing further that the Bidder is determined to be qualified to
perform the contract satisfactorily. The Owner shall be the sole judge in this
32.2 Further, the Owner reserves the right to award separate contracts to two or more
parties in line with the terms and conditions specified in the accompanying
Technical Specifications.
33.0 Owner’s right to accept any bid and to reject any or all bids:
33.1 The Owner reserves the right to accept or reject any bid, and to annual the
bidding process and reject all bids at time prior to award of contract, any
without thereby incurring any liability to the affected Bidder or Bidders or any
obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s
34.0 Notification of award:
34.1 Prior to the expiration of the period of bid validity and extended validity
period, if any, the Owner will notify the successful Bidder in writing by
registered letter or e mail or FAX, to be confirmed in writing by registered
letter, that his bid has been accepted.
34.2 The notification of award will attribute the formation of the Contract.
34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to
relevant clause 38 .0, the Owner will promptly notify each unsuccessful Bidder and
will discharge his bid security, pursuant to Clause 20.0.
35.0 Signing of contract:
35.1 At the same time as the Owner notifies the successful Bidder that his bid has been
accepted, the Owner will send the Bidder the detailed of Award, incorporating all
agreements between the parties.
35.2 Within 7 days of receipt of the detailed of Award, the successful bidder shall
sign the same with date and return it to the Owner.
35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and
the same will be signed within 15 (Fifteen) days of notification of Award.
35.4 The contractor will have to give indemnity bond for material on Non-judicial Stamp
paper of value Rs. 300/- to GETCO as per attached format. The cost of stamp paper
will be borne by the contractor.
35.5 The contractor will have to give safety cum indemnity bond on Non-Judicial Stamp
paper of value Rs. 300/- to GETCO against any possible claim of compensation for
damage to contractor’s staff or any of third party during the execution of work.
The cost of stamp paper will be borne by the contractor.
35.6 Also the successful bidder will have to execute Agreement on stamp paper of value
Rs.300/- at our Transmission Circle, GETCO, Bharuch before commencement of works
as per GETCO’s prescribed Proforma .The cost of stamp paper will be borne by the
contractor.
36.0 Contract Performance Guarantee:
36.1 As a contract performance security, the successful bidder, to whom the work is
awarded, shall be required to furnish a performance guarantee in form of Bank
guarantee from a Public Sector Indian bank/Scheduled, Commercial Bank in the form
to be furnished. The guarantee amount shall be equal to ten percent (10%) of the
Contract price and it shall guarantee the faithful performance of the Contract in
accordance with the terms and conditions specified in these documents and
specifications. The guarantee shall be valid up to 90 days after the end of
Warranty Period.
36.2 The Performance Guarantee shall cover additionally the following guarantees to the
a) The successful Bidder guarantees the successful and satisfactory operation of
the equipment furnished and erected under the Contract, as per the
specifications and documents.
b) The successful Bidder further guarantees that the equipment provided by him/his
sub-vendors and installed by him shall be free from all defects in design,
material and workmanship and shall upon written notice from the Owner fully
remedy free of expenses to the Owner such defects as developed under the normal
use of the said equipment within the period of guarantee specified in the
relevant clause of the General Terms and Conditions in the Part-I/Special
Conditions of Contract.
36.3 The Contract Performance Guarantee is intended to secure the performance of the
entire contract. However, it is not to be trued as limiting the damages under
clause entitled “Equipment Performance Guarantee” in Technical Specifications,
Part-II and damages stipulated in other clauses in the Bid documents.
36.4 The performance guarantee will be discharged without any interest at the end of
guarantee period, unless otherwise specified in Special Conditions of Contract.
GENERAL TERMS & CONDITIONS OF CONTRACT
A. INTRODUCTION
1.0 DEFINITION OF TERMS
1.1 The ‘Contract’ means the agreement entered into between the Owner and the
Contractor as per the Contract Agreement signed by the parties, including all
attachments and appendices thereto and all documents incorporated by reference
1.2 ‘Owner’ shall mean the Superintending Engineer (TR.) CIRCLE GETCO, Bharuch or any
of its subsidiaries and shall include its legal representatives, successors and
1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the
award of the Works and shall include such successful Bidder’s legal
representatives, successors and permitted assigns.
1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as
Engineer from time to time for the purpose of the Contract.
1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment,
stores and materials to be provided by the Contractor under the Contract.
1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services,
as per the Specifications and complete erection, testing and putting into
satisfactory operation including all transportation, handling, unloading and
storage at the Site as defined in the Contract.
1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part
of the Contract and such other schedules and drawings as may be mutually agreed
1.8 Site’ shall mean and include the land and other places on, into or through which
the works and the related facilities are to be erected or installed and any
adjacent land, paths, street or reservoir which may be allocated or used by the
Owner or Contractor in the performance of the Contract.
1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor
in his bid with additions and/or deletions as may be agreed and incorporated in
the Letter of Award and the contract agreement for the entire scope of the works.
1.10 The term ‘Erection Portion’ of the Contract price shall mean the value of field
activities of the works including erection, testing and putting into satisfactory
operation including successful completion of performance and guarantee tests to be
performed at Site by the Contractor including cost of insurances.
1.11 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated
by the time to inspect the equipment; stores or Works under the Contract and/or
the duly authorized representative of the Owner.
1.12 ‘Notice of Award of Contract’/’Letter of Award’ shall mean the official notice
issued by the Owner notifying the Contractor that his bid has been accepted.
1.13 ‘Order’ shall mean the official letter issued by the Owner informing the
acceptance of the bid.
1.14 ‘Date of Contract’ shall mean the date on which letter of commencement of work
issued by the respective sub division deputy engineer.
1.15 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise
expressly defined shall mean calendar day or days of 24 hours each.
A ‘Week’ shall mean continuous period of seven (7) days.
1.16 Writing’ shall include any manuscript, type written or printed statement, under or
over signature and/or seal as the case may be.
1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’,
‘Proper’, ‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’,
‘Determined by’, ‘Accepted’, ‘Permitted’, or words and phrases of like importance
are used the approval, judgment, direction etc. is understood to be a function of
the Owner/Engineer.
1.17 Test on completion shall mean such tests as prescribed in the Contract to be
performed by the Contractor before the work is taken over by the Owner.
1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests
required to determine and demonstrate capacity, efficiency, and operating
characteristics as specified in the Contract Documents.
1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written
acceptance of the Works performed under the Contract, after successful
commissioning/completion of Performance and Guarantee Tests, as specified in the
accompanying Technical Specifications or otherwise agreed in the Contract.
1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or
work-man- ship which cannot be detected during inspection, testing etc, based on
the technology available for carrying out such tests.
1.21 ‘Codes’ shall mean the following including the latest amendments and/or
replacements, if any :
a) Indian Electricity Act, 1905 and Rules and Regulations made there under.
b) Electricity Act 2003 and Rules & Regulations made there under.
c) Indian Factory Act, 1948 and Rules and Regulations made there under.
d) Indian Explosives Act, 1884 and Rules and Regulations made there under.
e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.
f) A.S.M.E. Test Codes.
g) A.I.E.E. Test Codes.
h) American Society of Materials Testing Codes.
i) Standards of the Indian Standards Institution.
j) Other Internationally approved standards and/or rules and regulations touching
the subject matter of the Contract.
1.22 Words imparting the singular only shall also include the plural and vice –versa
where the context so requires.
1.23 Words imparting ‘Person’ shall include firms, companies, corporations and
associations or bodies of individuals, whether incorporated or not.
2.0 APPLICATION
These General Conditions shall apply to the extent that they are not super ceded
by provisions in other parts of the Contract.
3.0 CONTRACT DOCUMENTS
3.1 The term Contract Documents shall mean and include the following which shall be
deemed to form an integral part of the Contract:
a) Invitation to Bid including letter forwarding the Bidding Documents,
Instructions to Bidders, General Terms and Conditions of Contract, the
Special Conditions of Contract. and all other documents included under Part-
I, Part-II and Part-III.
b) Specifications of the erection of the equipments and other technical services
to be provided under the Contract as brought out in the accompanying
Technical Specifications.
c) Contractor’s Bid Proposal and the documents attached there to including the
letters of clarifications thereto between the Contractor and the Owner prior
to the Award of Contract except to the extent of repugnancy.
d) Letter of Award and any agreed variations of the conditions of the documents
and special terms and conditions of Contract, if any.
3.2 In the event of any conflict between the above mentioned documents the matter
shall be referred to the Engineer whose decision shall be considered as final and
binding upon the parties.
4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION
4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the
Contract, or any provision thereof, or any specification, plan, drawing, pattern,
sample or information furnished by or on behalf of the Owner in connection
therewith, to any person other than a person employed by the Contractor in the
performance of the Contract. Disclosure to any such employed person shall be made
in confidence and shall extend only so far as may be necessary for the purpose of
such performance.
4.2 The Contractor shall not, without the Owner’s prior written consent, make use of
any document or information enumerated in various Contract documents except for
the purpose of performing the Contract.
4.3 The Contractor shall not communicate or use in advertising, publicity, sales
releases or in any other medium, photographs or other reproduction of the Works
under this Contract, or descriptions of the site, dimensions, quantity, quality or
other information, concerning the works unless prior written permission has been
obtained from the Owner.
4.4 Any document, other than the Contract itself, enumerated in various Contract
documents shall remain the property of the Owner and shall be returned (in all
copies) to the Owner on completion of the Contractor’s performance under the
Contract if so required by the Owner.
5.0 TRANSMISSION OF THE CONTRACT
5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be
entered into will be treated as a single Contract. Award shall be placed on the
successful Bidder as follows:
For providing services like inland transportation, insurance for delivery at site,
unloading, storage, handling at site, installation, testing and commissioning
including performance testing in respect of all the equipment material
equipment/materials given by the owner after observing standard store procedures
for transport from owner’s stores, insurance, unloading storage handling at site
installation testing & commissioning.
5.2 In case erection Contract, or where the Owner hands over his equipment to the
Contractor for executing, then the Contractor shall at the time of taking delivery
of the equipment/dispatch documents be required to execute an Indemnity Bond in
favour of the Owner in the form acceptable to the Superintending Engineer (TR.)
GETCO Bharuch for keeping the equipment in safe custody and to utilize the same
exclusively for the purpose of the said Contract. Samples of proforma for the
Indemnity Bond will be furnished during award of Contract.
5.3 The Contract shall in all respects be trued and governed according to Indian Laws.
5.4 It is clearly understood that the total consideration for the Contract(s) has been
broken up into various components only for the convenience of payment under the
Contract(s) and for the measurement of deviations or modifications under the
Contract(s).
6.0 JURISDICTION OF CONTRACT
6.1 The laws applicable to the Contract shall be the laws in force in India. The
Courts of Bharuch shall have exclusive jurisdiction in all matters arising under
this Contract.
7.0 EXECUTION OF CONTRACT:
7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one
copy of the final agreement to the Contractor for his scrutiny and approval.
7.2 The Agreement, unless otherwise agreed to, shall be signed within 15 days of the
acceptance of the Letter of Award, at the office the Owner at Bharuch on a date
and time to be mutually agreed. The Contractor shall provide for signing of the
Contract, Performance Guarantee, appropriate power of attorney and other requisite
materials. In case the Contract is to be signed beyond the stipulated time, the
Bid Guarantee submitted with the Proposal will have to be extended accordingly.
7.3 The Agreement will be signed in copies to be specified and the Contractor shall be
provided with one signed original and the rest will be retained by the Owner.
7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall
provide the Owner with copies of agreement within fifteen (15) days after the
signing of the Contractor.
8.0 ENFORCEMENT OF TERMS
8.1 The failure of either party to enforce at any time any of the provisions of this
Contract or any rights in respect thereto or to exercise any option therein
provided, shall in no way be trued to be a waiver of such provisions, rights or
options or in anyway to affect the validity of the Contract. The exercise by
either party of any of its rights herein shall not preclude or prejudice either
party from exercising the same or any other right it may have under the Contract.
9.0 COMPLETION OF CONTRACT
9.1 Unless otherwise terminated under the provisions of any other relevant clause,
this Contract shall be deemed to have been completed on the expiry of the
guarantee period as provided for under the clause entitled ‘Guarantee’ in this
section of the Volume-I.
B. GUARANTEES & LIABILITIES
11.0 TIME – THE ESSENCE OF CONTRACT
11.1 The time and the date of completion of the Contract as stipulated in the Contract
by the Owner without or with modifications, if any, and so incorporated in the
Letter of Award, shall be deemed to be the essence of the Contract. The Contractor
shall so organize his resources and perform his work as to complete it not later
than the date agreed to.
11.2 The Contractor shall submit a detailed bar chart within the time frame agreed
consisting of adequate number of activities covering various key phases of the
work such as design, procurement, manufacturing, shipment and field erection
activities within seven (7) days of the date of LOI.
11.3 The above bar chart shall be compatible with the Owner’s computer environment and
furnished to the Owner on such media as may be desired by the Owner.
12.0 EFFECTIVENESS OF CONTRACT
The Contract shall be considered as having come into force from the date of the
commencement given by the respective Transmission sub division unless otherwise
provided in LOI.
13.0 PENALTY FOR DELAY
13.1 If the Contractor fails to successfully complete the commissioning within the time
fixed under the Contract, the Contractor shall pay to the Owner as penalty a sum
specified for each specified period of delay. The details of such penalty are
brought out in the accompanying Special Conditions of Contract (SCC).
13.2 The total amount of penalty for delay under the Contract will be subject to a
13.2 The total amount of penalty for delay under the Contract will be subject to a
maximum of 10% of the Contract prices plus GST detailed in the Special Conditions
of Contract (SCC).
14.0 GUARANTEE
14.1 In the event of any emergency where in the judgment of the Engineer, delay would
cause serious loss or damages, repairs or adjustment may be made by the Engineer
or a third party chosen by the Engineer without advance notice to the Contractor
and the cost of such work shall be paid by the Contractor. In the event such
action is taken by the Engineer, the Contractor will be notified promptly and he
shall assist wherever possible in making necessary corrections. This shall not
relieve the Contractor of his liabilities under the terms and conditions of the
14.2 If it becomes necessary for the Contractor to rectify or renew any defective
portions of the works the provision of this clause shall apply to portion of the
works so rectified or corrected until the expiry of six (6) months from the date
of such rectification or correction. If any defects are not rectified within a
reasonable time, the Engineer may proceed to do the work at the Contractor’s risk
and cost but without prejudice to any other rights which the Owner may have
against the Contractor in respect of such defects.
14.3 The rectification or correction of the work will be carried out free of cost by
the Contractor. If any rectification or correction is carried out on his behalf at
the site, the Contractor shall bear the cost of such rectification or correction.
14.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor
of his obligations under this clause.
15.0 TAXES, PERMITS & LICENCES
The Contractor shall be liable and pay all non-Indian taxes, duties, levies
lawfully assessed against the Owner or the Contractor in pursuance of the
Contract. In addition, the Contractor shall be responsible for payment of all
Indian duties, levies and taxes lawfully assessed against the Contractor for his
personal income & property only.
16.0 DEFENCE OF SUITS
If any action in court is brought against the Owner or Engineer or an officer or
agent of the Owner, for the failure, omission or neglect on the part of the
Contractor to perform any acts, matters, covenants or things under the Contract,
or for damage or injury caused by the alleged omission or negligence on the part
of the Contractor, his agents, representatives or his Sub-Contractors, or in
connection with any claim based on lawful demands of Sub-Contractors, workmen,
suppliers or employees, the Contractor shall in all such cases indemnify and keep
the Owner, and the Engineer and/or his representative, harmless from all losses,
damages, expenses or decrees arising of such action.
17.0 LIMITATION OF LIABILITIES
The final payment by the Owner in pursuance of the Contract shall mean the release
of the Contractor from all his liabilities under the Contract. Such final payment
shall be made only at the end of the Guarantee/Warranty period or after
finalization of material account and final bill and till such time as the
Contractual liabilities and responsibilities of the Contractor, shall prevail.
All other payments made under the Contract shall be treated as on-account
18.0 ENGINEER’S DECISION
19.0 In respect of all matters which are left to the decision of the Engineer including
the granting or with-holding of the certificates, the Engineer shall, if required
to do so by the Contractor, give in writing a decision thereon.
19.1 If, in the opinion of the Contractor, a decision made by the Engineer is not in
accordance with the meaning and intent of the Contract, the Contractor may file
with the Engineer, within fifteen (15) days after receipt of the decision, a
written objection to the decision.
Failure to file an objection within the allotted time will be considered as an
acceptance of the Engineer’s decision and the decision shall become final and
19.2 The Engineer’s decision and the filing of the written objection thereto shall be a
condition precedent to the right to request arbitration. It is the intent of the
Agreement that there shall be no delay in the execution of the works and the
decision of the Engineer as rendered shall be promptly observed.
20.0 POWER TO VARY OR OMIT WORK
20.1 No alterations, amendments, omissions, suspensions or variations of the Works
(hereinafter referred to as ‘variation’) under the Contract as detailed in the
Contract Documents, shall be made by the Contractor except as directed in writing
by the Engineer, but the Engineer shall have full powers subject to the provisions
hereinafter contained, from time to time during the execution of the Contract, by
notice in writing to instruct the Contractor to make such variation without
prejudice to the Contract. The Contractor shall carry out such variation and be
bound by the same conditions as far as applicable as though the said variations
occurred in the Contract Documents. If any suggested variations would, in the
opinion of the Contractor, if carried out, prevent him from fulfilling any of his
obligations or guarantees under the Contract, he shall notify the Engineer thereof
in writing and the Engineer shall decide forthwith whether or not, the same shall
be carried out and if the Engineer confirms his instructions, the Contractor’s
obligations and guarantees shall be modified to such an extent as may be mutually
agreed. Any agreed difference in cost occasioned by any such variation shall be
added to or deducted from the Contract Price as the case may be.
20.2 In the event of Engineer requiring any variation, a reasonable and proper notice
shall be given to the Contractor to enable him to work his arrangement
accordingly, and in cases where goods or materials are already prepared or any
design, drawings or pattern made or work done as per the contract requires to be
altered, a reasonable and agreed sum in respect thereof shall be paid to the
Contractor.
20.3 In any case in which the Contractor has received instructions from the Engineer as
to the requirement of carrying out the alterations or additional or substituted
work which either then or later on, will in the opinion of the Contractor, involve
a claim for additional payment, the Contractor shall immediately and in no case
later than thirty (30) days, after receipt of the instructions aforesaid and
before carrying out the instructions, advise the Engineer to that effect. But the
Engineer shall not become liable for payment of any charges in respect of any such
variations, unless the instructions for the performance of the same shall be
confirmed in writing by the Engineer.
20.4 If any variation in the Works results in reduction of Contract Price, the parties
shall agree, in writing, so to the extent of any change in the price, before the
Contractor proceeds with the change.
20.5 In all the above cases, in the event of a disagreement as to the reasonableness of
the said sum, the decision of the Engineer shall prevail.
20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the
full power to instruct the Contractor, in writing, during the execution of the
Contract to vary the quantities of the items or groups of items in accordance with
the provisions of clause entitled ‘Change of Quantity’ in section GCC of this
Volume-I. The Contractor shall carry out such variations and be bound by the same
conditions as though the said variations occurred in the Contract Documents.
However, the Contract Price shall be adjusted at the rates and the prices provided
for the original quantities in the Contract.
21.0 CHANGE OF QUANTITY
21.1 During the execution of the Contract, the Owner reserves the right to increase or
decrease the quantities of items under the Contract but without any change in unit
price or other terms & conditions. Such variations unless otherwise specified in
the accompanying Special Conditions of Contract and/or Technical Specifications,
shall not be subjected to any limitation for the individual items but the total
variations in all such items under the Contract shall be limited to a percentage
of the Contract price as specified in the Special Conditions of Contract.
21.2 The Contract price shall accordingly be adjusted based on the unit rates available
in the Contract for the change in quantities as above.
22.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS
The Contractor shall agree to cooperate with the Owner’s other Contractors and
Consulting Engineers and freely exchange with them such technical information as
is necessary to obtain the most efficient and economical design and to avoid
unnecessary duplication of efforts. The Engineer shall be provided with three
copies of all correspondence addressed by the Contractor to other Contractors and
Consulting Engineers of the Owner in respect of such exchange of technical
information, wherever needed.
23.0 NO WAIVER OF RIGHTS
Neither the inspection by the Owner or the Engineer or any of their officials,
employees, or agents nor any order by the Owner or the Engineer for payment of
money or any payment for or acceptance of, the whole or any part of the Works by
the Owner or the Engineer, nor any extension of time, nor any possession taken by
the Engineer shall operate as a waiver of any provision of the Contract, or of any
power herein reserved to the Owner or any right to damages herein provided nor
shall any waiver of any breach in the Contract be held to be a waiver of any other
or subsequent breach.
24.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.
No interim payment certificate of the Engineer, nor any sum paid on account by the
Owner, nor any extension of time for execution of the Works granted by the
Engineer shall affect or prejudice the rights of the Owner against the Contractor
or relieve the Contractor of his obligation for the due performance of the
Contract, or be interpreted as approval of the Works done or of the equipment
furnished and no certificate shall create liability for the Owner to pay for
alterations, amendments, variations or additional works not ordered, in writing
by the Engineer or discharge the liability of the Contractor for the payment of
damages whether due, ascertained, or certified or not or any sum against the
payment of which he is bound to indemnify the Owner, nor shall any such
certificate nor the acceptance by him of any sum paid on account or otherwise
affect or prejudice the rights of the Owner against the Contractor.
25.0 PROGRESS REPORTS
During the various stages of the work in pursuance of the Contract, the Contractor
shall at his own cost submit periodic progress reports as may be reasonably
required by the Engineer with such materials as, charts, net-works, photographs,
test certificates, etc. Such progress reports shall be in the form and size as may
be required by the Engineer.
26.0 TAKING OVER
Upon successful completion of all the tests to be performed at Site on equipment
furnished and erected by the Contractor, the Engineer shall issue to the
Contractor a Taking Over Certificate as a proof of the final acceptance of the
equipment. Such certificate shall not unreasonably be withheld nor will the
Engineer delay the issuance thereof on account of minor omissions or defects which
do not affect the commercial operation and/or cause any serious risk to the
equipment. Such certificate shall not relieve the Contractor of any of his
obligations which otherwise survive, by the terms and conditions of the Contract
after issue of such certificate.
27.0 PAYMENT
27.1 The payment to the Contractor for the performance of the works under the Contract
will be made by the Owner as per the guidelines and conditions specified herein.
All payments made during the Contract shall be on account payments only. The final
payment will be made on completion of all Works and on fulfillment by the
Contractor of all his liabilities under the Contract.
27.2 Currency of Payment
All payments under the Contract shall be in Indian Rupees only.
27.3 Terms.
Payment terms will be as prescribed in the special conditions of contract and on
fulfillment of conditions specified thereof.
28.0 Payment Schedule
28.1 Application for Payment
28.2 The Contractor shall submit application for the payment in the prescribed Performa
of the Owner. Performa for application for payment will be as prescribed.
29.1 Each such application shall state the amount claimed and shall set forth in
detail, in the order of the Payment Schedule, particulars of the Works including
the Works executed at Site and of the equipment shipped/brought on to the site
pursuant to the Contract up to the date mentioned in the application and for the
period covered since the last preceding certificate, if any.
29.2 Every interim payment certificate shall certify the Contract value of the Works
executed upto the date mentioned in the application for the payment certificate,
provided that no sum shall be included in any interim payment certificate in
respect of the works that, according to the decision of the Engineer, does not
comply with the Contract.
29.3 Mode of Payment
29.4 Payment due on dispatch of equipment shall be made by the Owner through Owner’s
Bank or directly to the Contractor as per the payment schedule.
29.5 The payment of test charges, if any, payment, taxes and duties (whenever
admissible) inland transportation (including port handling), insurance and the
erection portion of the Works shall be made direct to the Contractor by the Owner.
29.6 All payments under the Contract shall be made as stipulated in the Special
Conditions of Contract after signing the Contract Agreement. The payments linked
with the dispatch of materials shall only be made after production of all dispatch
documents as specified in the relevant Contract conditions which will interalia
include the Material Inspection Clearance Certificate issued by the Owner.
Progressive payments linked with erection shall only be made after the issue of
certificates by the Engineer, one for the quantum of work completed and the other
for the successful completion of quality check points involved in the quantum of
work billed.
30.0 DEDUCTIONS FROM CONTRACT PRICE
All costs, damages or expenses that the Owner may have paid, for which under the
Contract the Contractor is liable, or any other retention award will be claimed by
the Owner. The Owner to the Contractor shall bill all such claims regularly as and
when they fall due. Such bills shall be supported by appropriate and certified
vouchers or explanations, to enable the Contractor to properly identify such
claims. Such claims shall be paid by the Contractor within thirty (30) days of
the receipt of the corresponding bills and if not paid by the Contractor within
the said period, the Owner may then deduct the amount, from any money due or
becoming due by him to the Contractor under the Contract or may be recovered by
sections of Law or otherwise.
D. RISK DISTRIBUTION
31.0 INSURANCE
31.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may
be pertinent to the Works and obligatory in terms of law to protect his interest
and interests of the Owner against all perils detailed herein. The form and the
limit of such insurance as defined herein together with the under-writer in each
case shall be acceptable to the Owner. However, irrespective of such acceptance,
the responsibility to maintain adequate insurance coverage at all time during the
period of Contract shall be of Contractor alone. The Contractor’s failure in this
regard shall not relieve him of any of his contractual responsibilities and
obligations. The insurance covers to be taken by the Contractor shall be in the
joint name of the Owner and the Contractor. The Contractor shall, however, be
authorized to deal directly with Insurance Company or Companies and shall be
responsible in regard to maintenance of all insurance covers. Further the
insurance should be in freely convertible currency.
31.2 Any loss or damage to the equipment during handling, transportation, storage,
erection, putting into satisfactory operation and all activities to be performed
till the successful completion of commissioning of the equipment shall be to the
account of the Contractor. The Contractor shall be responsible for preference of
all claims and make good the damages or loss by way of repairs and/or replacement
of the equipment, damaged or lost. The transfer of title shall not in any way
relieve the Contractor of the above responsibilities during the period of
Contract. The Contractor shall provide the Owner with copy of all insurance
policies and documents taken out by him in pursuance of the Contract. Such copies
of documents shall be submitted to the Owner immediately after such insurance
coverage. The Contractor shall also inform the Owner in writing at least sixty
(60) days in advance regarding the expiry/cancellation and/or change in any of
such documents and ensure revalidation, renewal etc., as may be necessary well in
31.3 The perils required to be covered under the insurance shall include, but not be
limited to fire and allied risks, miscellaneous accidents (erection risks) workman
compensation risks, loss or damage in transit, theft, pilferage, riot and strikes
and malicious damages, civil commotion, weather conditions, accidents of all
kinds, etc. The scope of such insurance shall be adequate to cover the
replacement/reinstatement cost of the equipment for all risks up to and including
delivery of goods and other costs till the equipment is delivered at Site. The
insurance policies to be taken should be on replacement value basis and/or
incorporating escalation clause. Notwithstanding the extent of insurance cover
and the amount of claim available from the underwriters, the Contractor shall be
liable to make good the full replacement/rectification value of all
equipment/materials and to ensure their availability as per project requirements.
31.4 All costs on account of insurance liabilities covered under the Contract will be
on Contractor’s account and will be included in Contract Price, However, the Owner
may from time to time, during the pendency of the Contract, ask the Contractor in
writing to limit the insurance coverage, risks and in such a case, the parties to
the Contract will agree for a mutual settlement, for reduction in Contract price
to the extent of reduced premia amount. The Contractor, while arranging the
insurance shall ensure to obtain all discounts on premia, which may be available
for higher volume or for reason of financing arrangement of the project.
31.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the
additional insurance requirements for the portion of the works to be performed at
31.6 Special Conditions of Contract details out the various insurance liabilities.
32.0 LIABILITY FOR ACCIDENTS AND DAMAGES
Under the Contract, the Contractor shall be responsible for loss or damage to the
plant until the successful completion of commissioning as defined elsewhere in the
Bid document.
33.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS
34.1 In case the Contractor’s performance is delayed due to any act of omission on the
part of the Owner or his authorized agents, then the Contractor shall be given due
extension of time for the completion of the Works, to the extent such omission on
the part of the Owner has caused delay in the Contractor’s performance of the
Regarding reasonableness or otherwise of the extension of time, the decision of
the Engineer shall be final.
35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable
compensation if such delays have resulted in any increase in cost. The Owner
shall examine the justification for such a request for claim and if satisfied, the
extent of compensation shall be mutually agreed depending upon the circumstances
at the time of such an occurrence.
36.0 FORCE MAJEURE
36.1 Force majeure is herein defined as any cause which is beyond the control of the
Contractor or the Owner as the case may be, which they could not foresee or with a
reasonable amount of diligence could not have foreseen and which substantially
affects the performance of the Contract, such as:
a. Natural phenomena, including but not limited to floods, droughts, earthquakes
and epidemics:
b. Acts of any Government, domestic or foreign, including but not limited to war,
declared or undeclared, priorities, guarantees, embargoes.
Provided either party shall within fifteen (15) days from the occurrence of such a
cause notify the other in writing of such causes.
36.2 The Contractor or the Owner shall not be liable for delays in performing his
obligations resulting from any force majeure cause as referred to and/or defined
The date of completion will, subject to hereinafter provided, be extended by a
reasonable time even though such cause may occur after Contractor’s performance of
obligation has been delayed due to other causes.
37.0 SUSPENSION OF WORK
37.1 The Owner reserves the right to suspend and reinstate execution of the whole or
any part of the Works without invalidating the provisions of the Contract. Orders
for suspension or reinstatement of the Works will be issued by the Engineer to the
Contractor in writing. The time for completion of the works will be extended for a
period equal to duration of the suspension.
37.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such
suspension of the works will be paid by the Owner, provided such costs are
substantiated to the satisfaction of the Engineer. The Owner shall not be
responsible for any liabilities if suspension or delay is due to some default on
the part of the Contractor or his Sub-Contractor.
38.0 CONTRACTOR`S DEFAULT
38.1 If the Contractor shall neglect to execute the works with due diligence and
expedition or shall refuse or neglect to comply with any reasonable order given to
him, in writing by the Engineer in connection with the works or shall contravene
the provisions of the Contract, the Owner may give notice in writing to the
Contractor to make good the failure, neglect or contravention complained of.
Should the Contractor fail to comply with the notice within thirty (30) days from
the date of serving the notice, then and in such case the Owner shall be at
liberty to employ other workmen and forthwith execute such part of the works as
the Contractor may have neglected to do or if the Owner shall think fit, without
prejudice to any other right he may have under the Contract to take the work
wholly or in part out of the Contractor’s hands and re-contract with any other
person or persons to complete the works or any part thereof and in that event the
Owner shall have free use of all Contractor’s equipment that may have been at the
time on the Site in connection with the works without being responsible to the
Contractor for fair wear and tear thereof and to the exclusion of any right of the
Contractor over the same, and the Owner shall be entitled to retain and apply any
balance which may otherwise be due on the Contract by him to the Contractor, or
such part thereof as may be necessary, to the payment of the cost of executing the
said part of the Works or of completing the Works as the case may be. If the cost
of completing of works or executing part thereof as aforesaid shall exceed the
balance due to the Contractor shall pay such excess. Such payment of excess
amount shall be independent of the liquidated damages for delay which the
Contractor shall have to pay if the completion of works is delayed.
38.2 In addition, such action by the Owner as aforesaid shall not relieve the
Contractor of his liability to pay liquidated damages for delay in completion of
Works as defined in Clause 14.0 of this Section.
38.3 Such action by the Owner as aforesaid the termination of the Contract under this
clause shall not entitle the Contractor to reduce the value of the Contract
Performance Guarantee nor the time thereof. The Contract Performance Guarantee
shall be valid for the full value and for the full period of the Contract
including guarantee period.
39.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE
39.1 The Owner reserves the right to terminate the Contract either in part or in full
due to reasons other than those mentioned under clause entitled ‘Contractor’s
Default’. The Owner shall in such an event give fifteen (15) days’ notice in
writing to the Contractor of his decision to do so.
39.2 The Contractor upon receipt of such notice shall discontinue the work on the date
and to the extent specified in the notice, make all reasonable efforts to obtain
cancellation of all orders and Contracts to the extent they are related to the
work terminated and terms satisfactory to the Owner, stop all further sub-
contracting or purchasing activity related to the work terminated, and assist
Owner in maintenance, protection, and disposition of the works acquired under the
Contract by the Owner.
In the event of such a termination the Contractor shall be paid compensation,
equitable and reasonable, dictated by the circumstances prevalent at the time of
termination.
39.3 If the Contractor is an individual or a proprietary concern and the individual or
the proprietor dies and if the Contractor is a partnership concern and one of the
partners dies then unless the Owner is satisfied that the legal representatives of
the individual Contractor or of the proprietor of the propriety concern and in the
case of partnership, the surviving partners, are capable of carrying out and
completing the Contract the Owner shall be entitled to cancel the Contract as to
its incompleted part without being in any way liable to payment of any
compensation to the estate of deceased Contractor and/or to the surviving partners
of the Contractor’s firm on account of the cancellation of the Contract. The
decision of the Owner that the legal representatives of the deceased Contractor or
surviving partners of the Contractor’s firm cannot carry out and complete the
Contract shall be final and binding on the parties. In the event of such
cancellation the Owner shall not hold the estate of the deceased Contractor and/or
the surviving partners of the estate of the deceased Contractor and/or the
surviving partners of the Contractor’s firm liable to damages for not completing
the Contract.
40.0 FRUSTRATION OF CONTRACT
40.1 In the event of frustration of the Contract because of supervening impossibility
in terms of Section 56 of the Indian Contract Act, parties shall be absolved of
their responsibility to perform the balance portion of the Contract, subject to
provisions contained in sub-clause 45.3 below.
40.2 In the event of non-availability or suspension of funds for any reasons,
whatsoever (except for reason of willful or flagrant breach by the Owner) and/or
Contractor then the works under the Contract shall be suspended.
Furthermore, if the Owner is unable to make satisfactory alternative arrangements
for financing to the Contractor in accordance with the terms of the Contract
within three months of the event, the parties hereto shall be relieved from
carrying out further obligations under the Contract treating it as frustration of
the Contract.
40.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall
mutually discuss to arrive at reasonable settlement on all issues including
amounts due to either party for the work already done on quantum merit_ basis,
which shall be determined by mutual agreement between the parties.
41.0 GRAFTS AND COMMISSIONS ETC.
Any graft, commission, gift or advantage given, promised or offered by or on
behalf of the Contractor or his partner(s), agent(s), officer(s), director(s),
employee(s) or servant(s) or any one on his or their behalf in relation to the
obtaining or to the execution of this or any other Contract with the Owner, shall
in addition to any criminal liability which it may incur, subject the Contractor
to the cancellation of this and all other Contracts and also to payment of any
loss or damage to the Owner resulting from any cancellation. The Owner shall then
be entitled to deduct the amount so payable from any money otherwise due to
Contractor under the Contract.
RESOLUTION OF DISPUTES
42.0 SETTLEMENT OF DISPUTES
42.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract
shall, to the extent possible, be settled amicably between the parties.
42.2 If any dispute or difference of any kind, whatsoever, shall arise between the
Owner and the Contractor, arising out of the Contract for the performance of the
Works whether during the progress of the Works or after its completion or whether
before or after the termination, abandonment or breach of the Contract, it shall,
in the first place, be referred to and settled by the Engineer, who, within a
period of thirty (30) days after being requested by either party to do so, shall
give written notice of his decision to the Owner and the Contractor.
42.3 Save as hereinafter provided, such decision in respect of every matters so
referred shall be final and binding upon the parties until the completion of the
Works and shall forthwith be given effect to by the Contractor who shall proceed
with the Works with all due diligence, whether he or the Owner requires
arbitration as hereinafter provided or not.
42.4 If after the Engineer has given written notice of his decision to the parties, no
claim to arbitration has been communicated to him by either party within thirty
(30) days from the receipt of such notice, the said decision shall become final
and binding on the parties.
42.5 In the event of the Engineer failing to notify his decision as aforesaid within
thirty (30) days after being requested as aforesaid, or in the event of either the
Owner or the Contractor being dissatisfied with any such decision, or within
thirty (30) days after the expiry of the first mentioned period of thirty days, as
the case may be, either party may require that the matters in dispute be referred
to arbitration as hereinafter provided.
43.0 ARBITRATION
43.1 All disputes or differences in respect of which the decision, if any, of the
Engineer has not become final or binding as aforesaid shall be settled by
arbitration in the manner hereinafter provided.
43.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated
by the Contractor and the Owner and the third to be appointed as an umpire by both
the arbitrators in accordance with the Indian Arbitration Act. If either of the
parties fails to appoint its arbitrator within sixty (60) days after receipt of a
notice from the other party invoking the Arbitration clause, the arbitrator
appointed by the party invoking the arbitration clause shall become the sole
arbitrator to conduct the arbitration.
43.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian
Arbitration Act, 1940 or any statutory modification thereof. The venue of
arbitration shall be Bharuch.
43.2 The decision of the majority of the arbitrators shall be final and binding upon
the parties.
The arbitrators may, from time to time with the consent of all the parties enlarge
the time for making the award. In the event of any of the aforesaid arbitrators
dying, neglecting, resigning or being unable to act for any reason, it will be
lawful for the party concerned to nominate another arbitrator in place of the
outgoing arbitrator.
43.3 The arbitrator shall have full powers to review and/or revise any decision,
opinion, direction, certification or valuation of the Engineer in accordance with
the Contract, and neither party shall be limited in the proceedings before such
arbitrators to the evidence or arguments put before the Engineer for the purpose
of obtaining the said decision.
43.4 No decision given by the Engineer in accordance with the foregoing provisions
shall disqualify him as being called as a witness or giving evidence before the
arbitrators on any matter whatsoever relevant to the dispute or difference
referred to the arbitrators as aforesaid.
43.5 During settlement of disputes and arbitration proceedings, both parties shall be
obliged to carry out their respective obligations under the Contract.
44.0 RECONCILIATION OF ACCOUNTS
The Contractor shall prepare and submit every month, a statement covering payments
claimed and the payments received vis-a-vis the works executed, for reconciliation
of accounts with the Owner. The Contractor shall also prepare and submit a
detailed account of Owner Issue materials received and utilized by him for
reconciliation purpose in a format to be discussed & finalized with the Owner
before the award of Contract.
Signature of Contractor Superintending Engineer (TR)
GETCO, CO, Bharuch
ERECTION CONDITIONS OF CONTRACT
1.0 GENERAL
1.1 The following shall supplement the conditions already contained in other parts of
these specifications & document and shall govern the portion of the work of this
Contract to be performed at Site.
1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer
as his representative at Site suitably designated for the purpose of overall
responsibility and coordination of the works to be performed at Site. Such person
shall function from the Site office of the Contractor during the pendency of
2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES
2.1 The Contractor shall comply with all the rules and regulations of local
authorities during the performance of his field activities. He shall also comply
with the Minimum Wages Act, 1948 and the Payment of Wages Act (both of the
Government of India) and the rules made thereunder in respect of any employee or
workman employed or engaged by him or his Sub-Contractor. He shall abide by labour
laws and others as specified in the special conditions of contract.
2.2 All registration and statutory inspection fees, if any, in respect of his work
pursuant to this Contract shall be to the account of the Contractor. Should any
such inspection or registration need to be re-arranged due to the fault of the
Contractor or his Sub Contractor, the additional fees to such inspection and/or
registration also shall be borne by the Contractor.
3.0 OWNER’S LIEN ON EQUIPMENT
The Owner shall have lien on all equipment brought to the Site for the purpose of
erection, testing and commissioning of the equipment to be supplied & erected
under the Contract. The Owner shall continue to hold the lien on all such
equipment throughout the period of Contract. No material brought to the Site shall
be removed from the Site by the Contractor and/or his Sub-Contractors without the
prior written approval of the Engineer.
4.0 ACCESS TO SITE AND WORKS ON SITE
4.1 Suitable access to and possession of the Site shall be afforded to the Contractor
by the Owner in reasonable time.
4.2 The works so far as it is carried out on the Owner’s premises, shall be carried
out at such time as the Owner may approve and the Owner shall give the Contractor
reasonable facilities for carrying out the works.
4.3 In the execution of the works, no person other than the Contractor or his duly
appointed representative, Sub- Contractor and workmen, shall be allowed to do work
on the Site, except by the special permission, in writing of the Engineer or his
representative.
5.0 CONTRACTOR’S SITE ESTABLISHMENT
The Contractor shall at all times keep posted an authorized representative for the
purpose of the Contract. Any written order or instruction of the Engineer or his
duly authorized representative, shall be communicated to the said authorized
resident representative of the Contractor and the representative shall be
available at a stated address for this purpose.
6.0 CO-OPERATION WITH OTHER CONTRACTORS
6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the
Owner, who may be performing other works on behalf of the Owner and the workmen
who may be employed by the Owner and doing work in the vicinity of the Works under
the Contract. The Contractor shall also so arrange to perform his work as to
minimize, to the maximum extent possible, interference with the work of other
Contractors and their workmen. Any injury or damage that may be sustained by the
employees of the other Contractors and the Owner, due to the Contractor’s work
shall promptly be made good at the Contractor’s own expense.
7.0 DISCIPLINE OF WORKMEN
The Contractor shall adhere to the disciplinary procedure set by the Engineer in
respect of his employees and workmen at Site. The Engineer shall be at liberty to
object to the presence of any representative or employee of the Contractor at the
Site, if in the opinion of the Engineer such employee has misconduct himself or is
incompetent or negligent or otherwise undesirable and then the Contractor shall
remove such a person objected to and provide in his place a competent replacement.
8.0 CONTRACTOR’S FIELD OPERATION
8.1 The Contractor shall keep the Engineer informed in advance regarding his field
activity plans and schedules for carrying-out each part of the works. Any review
of such plan or schedule or method of work by the Engineer shall not relieve the
Contractor of any of his responsibilities towards the field activities. Such
reviews shall also not be considered as an assumption of any risk or liability by
the Engineer or the Owner or any of his representatives and no claim of the
Contractor will be entertained because of the failure or inefficiency of any such
plan or schedule or method of work reviewed. The Contractor shall be solely
responsible for the safety, adequacy and efficiency of plant and equipment and his
erection methods.
8.2 The Contractor shall have the complete responsibility for the conditions of the
Work-site including the safety of all persons employed by him or his Sub–
Contractor and all the properties under his custody during the performance of the
work. This requirement shall apply continuously till the completion of the
Contract and shall not be limited to normal working hours.
9.0 PROGRESS REPORT
9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress
including if any, photographs of the work done at Site.
9.2 The monthly progress report detailing-out the progress achieved on all erection
activities shall highlight comparison to the schedules. The report shall also
indicate the reasons for the variance between the scheduled and actual progress
and the action proposed for corrective measures, wherever necessary.
10.0 MAN-POWER REPORT
10.1 The Contractor shall submit to the Engineer, on the first day of every month, a
man hours schedule for the month, detailing the man hours scheduled for the month,
skill-wise and area-wise.
11.0 PROTECTION OF WORK
The Contractor shall have total responsibility for protecting his works till it is
finally taken over by the Engineer. No claim will be entertained by the Owner or
by the Engineer for any damage or loss to the Contractor’s works and the
Contractor shall be responsible for complete restoration of the damaged works to
original conditions to comply with the specification and drawings.
12.0 EMPLOYMENT OF LABOUR
12.1 The Contractor will be expected to employ on the work only his regular skilled
employees with experience of his particular work. No person below the age of
eighteen years shall be employed.
12.2 All traveling expenses including provisions of necessary transport to and from
Site, lodging, allowances and other payments to the Contractor’s employees shall
be the sole responsibility of the Contractor.
12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any
Government agency under any of the provisions of the Minimum Wages Act, Workmen
Compensation Act, Contract Labour Regulation Abolition Act or any other law due to
act of omission of the Contractor, the Owner may make such payment and shall
recover the same from the Contractor’s bills.
13.0 FACILITIES TO BE PROVIDED BY THE OWNER
13.1 Space
Land for Contractor’s Store, Workshop etc.
a) The Engineer shall at his discretion and for the duration of execution of the
Contract make available at site, land for Transmission of Contractor’s field
office, workshop, stores, etc. required for execution of the Contract. Any such
temporary Transmission shall be done by the Contractor at his cost.
b) On completion of work the Contractor shall hand over the land duly cleaned to the
Engineer. Until and unless the Contractor has handed over the vacant possession of
land allotted to him for the above purpose, the payment of his final bill shall
not be made.
13.2 Electricity:
Power supply:
Where power supply is available with the Owner for Transmission purpose the same
will be provided at the job site at one point of the distribution system as may be
decided by Engineer. Electricity furnished will be 440 volts, 3 phase, 50 cycles
and 230 volts, 1 phase, 50 cycles. Each Contractor shall provide and install all
necessary transformers, switchgears, wiring fixtures, bulbs and other temporary
equipment for further distribution and utilization of energy for power and
lighting and shall remove the same on completion of the work. Should, however,
electricity be used in the Contractor’s labour/staff colony, the power so consumed
shall be charged at the prevailing tariff rate of the GUVNL as prevalent for that
area at the time of award of work; the supply may be withdrawn if the power is
used for purposes other than for the work of the project and the Contractor shall
not be entitled to any claim whatsoever on account of any such action taken by the
Engineer. For this purpose, contractor shall have to apply to DISCOM for separate
temporary connection on his name.
14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR
14.1 Tools, tackles and scaffoldings
The Contractor shall provide all the Transmission equipments; tools, tackles and
scaffoldings required for pre-assembly, erection, testing and commissioning of the
equipment covered under the Contract. He shall submit a list of all such materials
to the Engineer before the commencement of work at Site. These tools and tackles
shall not be removed from the Site without the written permission of the Engineer.
14.2 First-aid
14.3 The Contractor shall provide necessary first-aid facilities for all his employees,
representatives and workmen working at the Site. Enough number of Contractor’s
personnel shall be trained in administering first-aid.
14.4 Cleanliness
14.4.1 The Contractor shall be responsible for keeping the entire area allotted to him
clean and free from rubbish, debris etc. during the period of Contract. The
Contractor shall employ enough number of personnel to keep the work area clean.
Materials and stores shall be so arranged to permit easy cleaning of the area. In
areas where equipment might drip oil and cause damage to the floor surface, a
suitable protective cover of a flame resistant, oil proof sheet shall be provided
to protect the floor from such damage.
15.0 LINES AND GRADES
All the works shall be performed to the lines, grades and elevations indicated on
the drawings. The Contractor shall be responsible to locate and lay-out the works.
Basic horizontal and vertical control points will be established and marked by the
Engineer at site at suitable points. These points shall be used as datum for the
works under the Contract. The Contractor shall inform the Engineer well in advance
of the times and places at which he wishes to do work in the area allotted to him
so that suitable datum points may be established and checked by the Engineer to
enable the Contractor to proceed with his works. Any work done without being
properly located may be removed and/or dismantled by the Engineer at Contractor’s
16.0 FIRE PROTECTION
16.1 The work procedures that are to be used during the erection shall be those, which
minimize fire hazards to the extent practicable. Combustible materials,
combustible waste and rubbish shall be collected and removed from the Site at
least once each day. Fuels, oils and volatile or inflammable materials shall be
stored away from the Transmission and equipment and materials storage areas.
trained for fire fighting. Enough of such trained personnel must be available at
the Site during the entire period of the Contract.
17.0 SECURITY
The Contractor shall have total responsibility for all equipment and materials in
his custody/stores, loose, semi-assembled and/or erected by him at Site. The
Contractor shall make suitable security arrangements ensure the protection of all
materials, equipment and works from theft, fire, pilferage and any other damages
18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS
The pre-commissioning trials and initial operations of the equipment erected by
the Contractor shall be carried out in presence of contractor and is deemed
considered as part of the work completion. If it is anticipated that the above
test may prolong for a long time, the Contractor’s workmen required for the above
test shall always be present at Site during such tests and trials.
19.0 MATERIALS HANDLING AND STORAGE
19.1 All the equipment furnished under the Contract and arriving at Site shall be
promptly received, unloaded, transported and stored in the storage spaces by the
Contractor.
19.2 Contractor shall be responsible for examining all the shipment and notify the
Engineer immediately of any damages, storage, discrepancy etc, for the purpose of
Engineer’s information only. The Contractor shall submit to the Engineer every
week a report detailing all the receipts during the week. However, the Contractor
shall be solely responsible for any shortages or damages in transit, handling and
/ or in storage and erection of the equipment at Site. Any demurrage, wharf age
and other such charges claimed by the transporters, railways etc, shall be to the
account of the Contractor. For shortages of any materials issued by the GETCO for
the work, recovery shall be made from you, on the basis of prices of the materials
(prevailing on the date of settlement of materials account) plus 15% supervision
charges plus GST as applicable.
19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the
list of all equipment materials received by him for the purpose of erection and
keep such record open for the inspection of the Engineer in-charge.
19.4 All equipment shall be handled very carefully to prevent any damage or loss. The
equipment stored shall be properly protected to prevent damage either to the
equipment or to the floor where they are stored. The equipment from the store
shall be moved to the actual location at the appropriate time so as to avoid
damage of such equipment at Site.
19.5 All electrical panels, control gears, motors and such other devices shall be
properly dried by heating before they are installed and energized. Motor bearings,
slip ring, commutators and other exposed parts shall be protected against moisture
ingress and corrosion during storage and periodically inspected.
19.6 All the electrical equipment such as motors, generators, etc. shall be tested for
insulation resistance at least once in three months from the date of receipt till
the date of commissioning and a record of such measured insulation values
maintained by the Contractor. Such records shall be opened for inspection by the
19.7 The consumable and other supplies likely to deteriorate due to storage must be
thoroughly protected and stored in a suitable manner to prevent damage or
deterioration in quality by storage.
19.8 All the materials stored in the open or dusty location must be covered with
suitable weatherproof and flame proof covering material wherever applicable.
19.9 If the materials belonging to the Contractor are stored in areas other than those
earmarked for him, the Engineer will have the right to get it moved to the area
earmarked for the Contractor at the Contractor’s cost.
19.10 The Contractor shall be responsible for making suitable indoor storage facilities
to store all equipment, which require indoor storage. Normally, all the
electrical equipment such as motors, control gears, generators, exciters and
consumables like electrodes, lubricants etc. shall be stored in the closed storage
space. The Engineer, in addition, may direct the Contractor to move certain other
materials, which in his opinion will require indoor storage, to indoor storage
areas, which the Contractor shall strictly comply with.
20.0 TRANSMISSION MANAGEMENT
20.1 The field activities of the Contractors working at Site, will be coordinated by
the Engineer and the Engineer’s decision shall be final in resolving any disputes
or conflicts between the Contractor and other Contractors and the tradesmen of the
Owner regarding scheduling and coordination of work. Such decision by the
Engineer shall not be a cause for extra compensation or extension of time for the
Contractor.
20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and
place to be designated by the Engineer. The Contractor shall attend such meetings
and take notes of discussions during the meeting and the decision of the Engineer
and shall strictly adhere to those decisions in performing his works. In addition
to the above weekly meeting, the Engineer may call for other meetings either with
the Contractors if called, will also attend such meetings.
20.3 Time is the essence of the Contract and the Contractor shall be responsible for
performance of his works in accordance with the specified Transmission schedule.
If at any time, the Contractor is falling behind the schedule, he shall take
necessary action to make good for such delays by increasing his work force or by
working overtime or otherwise accelerate the progress of the work to comply with
the schedule and shall communicate such actions in writing to the Engineer,
satisfying that his action will compensate for the delay. The Contractor shall
not be allowed any extra compensation for such action.
20.4 The Engineer shall, however, not be responsible for provision of additional labour
and/or materials or supply or any other services to the Contractor except for the
coordination work between various Contractors if any at site.
21.0 FIELD OFFICE RECORDS
The Contractor shall maintain up to date copies of all drawings, specifications
and other Contract Documents and any other supplementary data complete with all
the latest revisions thereto. The Contractor shall also maintain in addition the
continuous record of all changes to the above Contract Documents, drawings,
specifications, and supplementary data, etc. effected at the field and on
completion of his total assignment under the Contract shall incorporate all such
changes on the drawings and other Engineering data to indicate as installed
conditions of the equipment furnished and erected under the Contract. Such
drawings and Engineering data shall be submitted to the Engineer in required
number of copies.
22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE
22.1 The Contractor shall bring to Site all equipment, components, parts, materials,
including Transmission equipment, tools and tackles for the purpose of the works
under intimation to the Engineer. All such goods shall, from the time of their
being brought vest in the Owner, but may be used for the purpose of the works only
and shall not on any account be removed or taken away by the Contractor without
the written permission of the Engineer. The Contractor shall nevertheless be
solely liable and responsible for any loss or destruction thereof and damage
22.2 The Owner shall have a lien on such goods for any sum or sums which may at any
time be due or owing to him by the Contractor, under, in respect of or by reasons
of the Contract. After giving a fifteen (15) days’ notice in writing of his
intention to do so, the Owner shall be at liberty to sell and dispose off any such
goods, in such manner as he shall think fit and to apply the proceeds in or
towards the satisfaction of such sum or sums due as aforesaid.
22.3 After the completion of the Works, the Contractor shall remove from the Site under
the direction of the Engineer the materials such as Transmission equipment,
erection tools and tackles, scaffolding etc. with the written permission of the
23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY
23.1 The Contractor shall be responsible for any damage resulting from his operations.
He shall also be responsible for protection of all persons including members of
public and employees of the Owner and the employees of other Contractors and Sub-
Contractors and all public and private property.
24 INSURANCE
24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in
General Terms and Conditions of Contract of this Volume-I, the following
provisions will also apply to the portion of works to be done beyond the
Contractor’s own or his Sub-Contractor’s manufacturing Works.
24.2 Workmen’s Compensation Insurance
This insurance shall protect the Contractor against all claims applicable under
the Workmen’s Compensation Act, 1948 (Government of India). This policy shall also
cover the Contractor against claims for injury, disability, disease or death of
his or his Sub-Contractor’s employee, which for any reason are not covered under
the Workmen’s Compensation Act, 1948. The liabilities shall not be less than:
Workmen’s Compensation : As per statutory Provisions
Employee’s Liability : As per statutory Provisions
24.3 Comprehensive General Liability Insurance
The insurance shall protect the Contractor against all claims arising from
injuries, disabilities, disease or death of members of public or damage to
property of others, due to any act of omission on the part of the Contractor, his
agents, his employees, his representatives and Sub-Contractors or from riots,
strikes and civil commotion.
2.4.4 The hazards to be covered will pertain to all the works and areas where the
Contractor, his Sub-Contractors, his agents and his employees have to perform work
pursuant to the Contract.
24.5 The above are only illustrative list of insurance covers normally required and it
will be the responsibility of the Contractors to maintain all necessary insurance
coverage to the extent both in time and amount to take care of all his liabilities
either direct or indirect, in pursuance of the Contract.
25.0 UNFAVOURABLE WORKING CONDITIONS
The Contractor shall confine all his field operations to those works, which can be
performed without subjecting the equipment and materials to adverse effects during
inclement weather conditions, like monsoon, storms etc. and during other
unfavorable Transmission conditions. No field activities shall be performed by the
Contractor under conditions, which might adversely affect the quality and
efficiency thereof, unless special precautions or measures are taken by the
Contractor in a proper and satisfactory manner in the performance of such Works
and with the concurrence of the Engineer. Such unfavorable Transmission conditions
will in no way relieve the Contractor of his responsibility to perform the Works
as per the schedule.
26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS
The Contractor shall ensure that any finds such as relic, antiquity, coins,
fossils, etc. which he may come across during the course of performance of his
Works either during excavation or elsewhere, are properly protected and handed
over to the Engineer. Similarly, the Contractor shall ensure that the bench marks,
reference points, etc which are marked either with the help of Engineer or by the
Engineer shall not be disturbed in any way during the performance of his Works.
If any work is to be performed which disturbs such reference the same shall be
done only after these are transferred to other suitable locations under the
direction of the Engineer. The Contractor shall provide all necessary materials
and assistance for such relocation of reference points etc.
27.0 WORK & SAFETY REGULATIONS
27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and
equipment belonging to him or to GETCO or to others, working at the Site. The
Contractor shall also be responsible for provision of all safety notices and
safety equipment required both by the relevant legislations and the Engineer, as
he may deem necessary.
27.4 All equipment used in Transmission and erection by Contractor shall meet
Indian/International Standards and where such standards do not exist, the
Contractor shall ensure these to be absolutely safe. All equipment shall be
strictly operated and maintained by the Contractor in accordance with
manufacturer’s Operation Manual and safety instructions and as per
Guidelines/rules of GETCO in this regard.
27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles
shall be carried-out in accordance with the relevant provisions of Factories Act
1948, Indian Electricity Act 1910 and associated Laws/Rules in force from time to
time. A register of such examinations and tests shall be properly maintained by
the Contractor and will be promptly produced as and when desired by the Engineer
or by the person authorized by him.
27.6 The Contractor shall provide suitable safety equipment of prescribed standard to
all employees and workmen according to the need.
27.8 The Contractor shall provide safe working conditions to all workmen and employees
at the Site including safe means of access, railings, stairs, ladders,
scaffoldings etc. The scaffoldings shall be erected under the control and
supervision of an experienced and competent person. For erection, good and
standard quality of material only shall be used by the Contractor.
27.9 The Contractor shall not interfere or disturb electric fuses, wiring and other
electrical equipment belonging to the Owner or other Contractors under any
circumstances, whatsoever, unless expressly permitted in writing by GETCO to
handle such fuses, wiring or electrical equipment
27.10 Before the Contractor connects any electrical appliances to any plug or socket
belonging to the other Contractor or Owner, he shall:
(a). Satisfy the Engineer that the appliance is in good working condition;
(b) Inform the Engineer of the maximum current rating, voltage and phases of the
appliances:
(c) Obtain permission of the Engineer detailing the sockets to which the appliances
may be connected.
27.11 The Engineer will not grant permission to connect until he is satisfied that;
a. The appliance is in good condition and is fitted with suitable plug;
b. The appliance is fitted with a suitable cable having two earth conductors, one
of which shall be an earthed metal sheath surrounding the cores.
27.12 No electric cable in use by the Contractor/Owner will be disturbed without prior
permission. No weight of any description will be imposed on any cable and no
ladder or similar equipment will rest against or attached to it.
27.13 No repair work shall be carried out on any live equipment. The equipment must be
declared safe by the Engineer and a permit to work shall be issued by the Engineer
before any repair work is carried out by the Contractor. While working on electric
lines/equipment, whether live or dead, suitable type and sufficient quantity of
tools will have to he provided by the Contractor to electricians/workmen/officers.
27.14 In case any accident occurs during the Transmission/ erection or other associated
activities undertaken by the Contractor thereby causing any minor or major or
fatal injury to his employees due to any reason, whatsoever, it shall be the
responsibility of the Contractor to promptly inform the same to the Engineer in
prescribed form and also to all the authorities envisaged under the applicable
27.15 The Engineer shall have the right at his sole discretion to stop the work, if in
his opinion the work is being carried out in such a way that it may cause
accidents and endanger the safety of the persons and/or property, and/or
equipment. In such cases, the Contractor shall be informed in writing about the
nature of hazards and possible injury/accident and he shall comply to remove
shortcomings promptly. The Contractor after stopping the specific work can, if
felt necessary, appeal against the order of stoppage of work to the Engineer
within 3 days of such stoppage of work and decision of the Engineer in this
respect shall be conclusive and binding on the Contractor.
27.16 The Contractor shall not be entitled for any damages/compensation for stoppage of
work due to safety reasons as provided in para 27.15 above and the period of such
stoppage of work will not be taken as an extension of time for completion of work
and will not be the ground for waiver of levy of liquidated damages.
27.17 It is mandatory for the Contractor to observe during the execution of the works,
requirements of Safety Rules which would generally include but not limited to
following:-
a) Each employee shall be provided with initial indoctrination regarding safety by
the Contractor, so as to enable him to conduct his work in a safe manner.
b) No employee shall be given a new assignment of work unfamiliar to him without
proper introduction as to the hazards incident thereto, both to himself and his
fellow employees.
c) Employees must not leave naked fires unattended. Smoking shall not be permitted
around fire prone areas and adequate firefighting equipment shall be provided at
crucial location.
d) There shall be a suitable arrangement at every work site for rendering prompt and
sufficient first aid to the injured.
j) Requirements of ventilation in underwater working to licensed and experienced
divers, use of gum boots for working in slushy or in inundated conditions are
essential requirements to be fulfilled.
27.18 The Contractor shall follow and comply with all GETCO Safety Rules, relevant
provisions of applicable laws pertaining to the safety of workmen, employees,
plant and equipment as may be prescribed from time to time without any demur,
protest or contest or reservations. In case of any discrepancy between statutory
requirement and GETCO Safety Rules referred above, the latter shall be binding on
the Contractor unless the statutory provisions are more stringent.
a. Fatal injury or accident: Rs 1, 00,000/-These are applicable Causing death
per person plus GST for death
b. Major injuries or accident causing :Rs. 20,000/-Injury to any person.
25% or more permanent disablement per person plus GST,
whosoever to Workmen or employees
Permanent disablement shall have same meaning as indicated in Workmen’s
Compensation Act. The compensation mentioned above shall be in addition to the
compensation payable to the workmen/employees under the relevant provisions of the
Workmen’s Compensation Act and rules framed there under or any other applicable
laws as applicable from time to time. In case the Owner is made to pay such
compensation then the Contractor is liable to reimburse the Owner such amount in
addition to the compensation indicated above.
28.0 CODE REQUIREMENTS
The erection requirements and procedures to be followed during the installation of
the equipment shall be in accordance with the relevant Codes and accepted good
engineering practice, the Engineer’s drawings and other applicable Indian
recognized codes and laws and regulation of the Government of India.
Signature of Contractor Superintending Engineer(TR)
GETCO, CO, Bharuch
SPECIAL CONDITIONS OF CONTRACT
1.0 General Particulars:
This part of the Bid Document relates to certain specific/special terms and
conditions particular to the Contract. The provisions herein are to be read and
understood in conjunction with the relevant provisions elsewhere in the
Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and
Erection Conditions of Contract (ECC). The intent of provisions herein are
specific to this contract and are, in general, supplementary to related provisions
under ITB, GCC and ECC. However, in certain provisions which are contrary to those
in ITB, GCC and ECC, the provisions in these Special Conditions of Contract will
2.0 Tender Fee:
The tender fee specified in notice inviting tender is payable by Demand Draft (DD)
drawn at Bharuch on any Scheduled Bank in favour of GETCO Bharuch on any Scheduled
Bank in Bharuch. The same will be furnished in Cover-1 of Bid along with EMD (Bid
Security).
3.0 Earnest Money Deposit (EMD):
3.1 (a) The estimated cost of Tender is more than Rs. 100 lacs, the EMD is payable as
50 % of EMD by online mode in favour of Gujarat Energy Transmission
Corporation Ltd. on any Scheduled Bank in Bharuch and Balance 50% by Bank
Guarantee from any Nationalized Bank in the format provided herein.
(b) The estimated cost of tender is less than Rs.100 Lacs, the EMD is payable as under:
100 % of EMD by online mode in favour of Gujarat Energy Transmission
Corporation Ltd. on any Scheduled Bank in Bharuch
The estimated cost for this Tender along with EMD is mentioned on tender notice.
3.2 Payment by Cheque/Cooperative Bank Guarantee/ Company Guarantee is not
permissible.
4.0 Declaration by Bidder:
The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the
same will make the Bid invalid.
5.0 Qualifying Criteria:
5.1 TECHNICAL CRITERIA:
Experience as per qualifying requirement.
5.2 FINANCIAL CRITERIA:
The financial turnover of bidder (Financial year) shall not be less than Rs.
lacs during last 3 (three) Financial years.
Registration of appropriate class with GETCO and validity of the registration should be
furnished along with the technical bid. Latest Bank solvency certificate of 20% of the
tender value is required to be furnished by the tenderer along with the technical bid.
6.0 Additional Documents:
Apart from various documents to be furnished along with the Bid as required in the GCC
and ECC, the following documents/details are to be furnished by the Bidder:
1. GST Registration No. Date/ issuing authority.
2. Details of Partners/Directors of the Firm/Company.
3. Experience Record and details of orders pending / executed for various
4. Last three years Audited Accounts/IT returns
5. Electrical contractor’s license with latest validation.
6. PF registration along with proof of challan etc.
7. Solvency certificate from Bank (up to 20 % of Bid value).
7.0 Price Inclusions (including Taxes & Duties):
7.1 The prices quoted shall be all inclusive of freight, octroi, transportation,
loading, unloading & stacking at site of equipment materials received from
Transmission store GETCO Bharuch after observing all store formalities of GETCO.
7.2 No extra payment toward any type of templates and erection tools /materials will
7.3 GOOD & SERVICE TAX (GST):
The F.O.R. Destination prices are excluding GST and Cess as applicable which will
be paid extra on a given taxable goods and/or services within the original
contractual delivery period. The amount and% of GST and Cess as applicable should
clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST
Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)
Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary
legislations).
You shall have to submit a C.A Certificate duly authorized Signatory of successful
bidder, certifying that you have not claimed Refund of any applicable GST and
Cess, charged to COMPANY or shall not claim any such Refund, on a future date,
from the concerned Authorities and if, any Refund, in respect of such GST and
Cess, is claimed by you, it will be immediately passed on to the COMPANY, without
COMPANY making any specific Claim, for the same, either from the Department or
The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the
rate of GST and Cess is not mentioned clearly unless the bidder has opted for
Composition Scheme under GST Act, which should be clearly indicated in the price
bid. COMPANY may at its discretion consider such offer with presumption of highest
applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of
GST and Cess.
If the Supplier/Contractor has opted for the Composition scheme of GST, the same
must be clearly specified with valid Declaration & Certificate from Department. In
the event of withdrawal/cessation of the Supplier from Composition scheme during
the tenure of the contract, the rate mentioned in the price bid shall be final and
any additional GST will have to be borne by the tenderer. In no case additional
amount towards tax or otherwise will be paid / reimbursed to supplier/contractor.
Further Statutory Variation clause will not be applicable in case of Supplier /
Contractor has opted for Composition Scheme under GST.
i. Contractor has to submit the GST Registration certificate.
ii. Contractor has to submit invoice/Challan as documentary proof with each RA bill &
Final Bill and in which it shall be specifically mention the nature of service
&code SAC code under which the amount of service tax GST payable by contractor and
payable by GETCO (if any) without fail.
iii. GETCO will withheld the GST amount of contractor and it shall be reimbursed on
production of documents evidences of payment made by contractor
iv. The Contractor has to submit invoice to GETCO indicating following.
Name, address and GST registration no. of the service provider
Name and address of person receiving the service i.e. GETCO
Description and value of taxable service provided
The total GST payable thereon with bifurcation of GST payable by service
provider and service receiver.
Rate and amount of taxes i.e. CGST/ SGST/ IGST/UGST
Place of supply along with the name of State, in case of a supply in the
of inter-State trade or commerce i.e. Out of Gujarat Supply
Applicable SAC Code
Contractor has to also supply tax invoice as described under GST rules
Regulation indicating GSTIN
v. Contractor has to provide Tax invoice in a standard format as per CGST act, CGST
rules 2017 and GST invoicing rules containing all details as provided in Act and
rules. Contractor / Supplier has to mention GST no. of GETCO i.e. 24AABCG4029R2ZC
in the invoice invariably & failure of which payment will not be made.
Supplier/Contractor should charge GST in Invoice at the rate as agreed to /
mentioned in acceptance of tender only and any deviation in the same shall not be
accepted. Further, any additional liability of GST (later on due to wrong
mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above
as charged in the invoice shall be borne by the Supplier/Contractor. However, any
refund received by the supplier / contractor on account of GST charged from the
company; such refund shall have to be passed on to the company, along with
interest if any. Such refund along with interest needs to be passed on suo-moto by
the supplier / contractor.
Further, the Company has a right to recover the amount of GST along with penal
interest at the rate of 15% per annum if GST charged is not paid / short paid to
the government or fail to upload the details or uploads inaccurate particulars on
GSTIN portal by the Supplier / Contractor within the stipulated time limit.
In case, Govt. revises the rate of GST rate / Code during the tenure of the
contract, the provision of GUVNL’s statutory variation clause shall apply.
Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess
as applicable for each item of Goods/Service. If not specifically mentioned, then
COMPANY will have the option to take the prices as exclusive of taxes and duties
at maximum higher slab rates for the evaluation of the tenders.
Every bidder shall inform their GSTIN No. of the registered place(s) where from the
bidder intends to supply the goods /services, meaning thereby the bidder has to
supply the goods / services from the relevant declared / registered place of
supply only
INPUT TAX CREDIT BENEFIT
In the event of any statutory increase in the rate of Input Tax Credit and / or
due to inclusion of any other additional item of their inputs / input services
under the ambit of the Input Tax Credit provisions under the GST Act, subsequent
to the date of submission of the offer, the same should be passed on to COMPANY
and you should inform such changes to COMPANY from time to time.
TDS UNDER GST:
Tax deduction at Source (TDS) under GST at the prevailing rate will be deducted
from bills in accordance with the provision of Section 51 of the CGST Act,
and to that effect a certificate will be issued to the party.
Goods and Service Tax Compliances (GST):
The GST at the applicable rates will be levied on the total of Schedule-B. GST
on the work executed will be subject to CGST Act, SGST Act, IGST Act, UTGST Act
its rules, regulations and notifications, circulars issued and in force time to
time by Government and M/s. GETCO. Contractors are required to clarify the
product and services related HSN codes and SAC codes respectively.
GETCO reserve right of re-classify, in case of mis-classification of goods
and/or service (HSN/SAC codes) Sec. 171 of CGST/SGST Act contains provisions
related to anti-profiteering. On the basis of same on introduction of GST, the
Vendor should pass on the tax benefit/savings, if any, on account of tax
credits or lowering of tax rates to us by way of adjustment in the contract
price. Non-compliance of the
same may lead to levy of penalty by Government.
Contractor required to submit the invoice as per the standard formats/contents
of GST laws including invoice ruling. GST will be reimbursed subject to proper/
valid matching of transactions/invoices on GSTN (GST network).
The contractor is abiding by the all rules and regulations of corporation and
amendments, which may publish subsequently for compliance by field offices with
respect to GST Laws.
7.4 Statutory Variations:
Any statutory increase or decrease in the taxes and duties including GST and Cess
as applicable or in the event of introduction of new tax/cess or cessation of
existing tax/cess subsequent to suppliers offer if it takes place within the
original contractual delivery date will be to COMPANY’s account subject to the
claim being supported by documentary evidence.
However, if any decrease takes place after the contractual delivery date, the
advantage will have to be passed on to COMPANY. Statutory Variation clause will
not be applicable in case of Supplier / Contractor has opted for Composition
Scheme under GST.
7.5 Income Tax
Income tax at source at the prevailing rate will be deducted from bills in
accordance with the provision of Income-Tax Laws and to that effect a certificate
will be issued to the contractor.
7.6 Welfare Cess
As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and
erection items for supply, erection, testing & commissioning of substation,
transmission lines, EPC/Turnkey projects and civil works.
Contractor shall get registered under Welfare Cess Act before commencement of work.
Office of the Factory Inspector is authorized at present as a registering
authority.
The welfare cess@1% is considered in the price schedules so, the bidders are
requested to quote accordingly.
GETCO shall pay the welfare cess by way of reimbursing to contractors on production
of documentary evidence of payment.
The contracts for which supply or part supply of material are in the scope of
GETCO, then contractors shall deposit welfare cess on estimated cost of supplied
items to GETCO on progressive basis of utilization. As this part of welfare cess is
on GETCO account, the same shall be reimbursed to the contractor on receipt of
request letter along with documentary evidence of payment. For calculation of
welfare cess on supply part, valuation as per MR shall be taken and informed to the
contractor for payment. This will be over and above the A/T value.
In case of EPC contracts covering supply, erection, testing & commissioning, the
supply portion shall also be considered for calculation of welfare cess.
If GETCO purchases material on its own without any reference to the estimate
contract and gives/hand over the material to the contractor for erection, testing &
commissioning, then welfare cess on procurement cost of the equipment of material
shall also be applicable. Procedure same as narrated above.
Periodically, the evidence regarding filing of return and maintaining record as per
the Act by the contractor shall be verified by GETCO.
The modality of payment/ reimbursement of welfare cess will be as under.
On receipt of A/T, the contractor / bidder will get them registered under Welfare
Cess Act and submit the documentary evidence to the concern office.
Before release of payment of first R.A.Bill, the contractor has to submit the
documentary evidence of registration. Only thereafter, the bill will be processed
for payment.
Before release of payment of subsequent R.A.Bills, the contractor has to submit
the documentary evidence of payment of welfare cess of previous R.A.Bill.
Before release of payment of final bill, the contractor has to submit documentary
evidence of payment of welfare cess of previous R.A.Bill as well as of this final
If the R.A.Bill happens to be first and final bill, then before release of
payment, contractor has to submit documentary evidence of registration under
Welfare Cess Act and evidence of payment of welfare cess.
The welfare cess shall be reimbursed to the contractor on submission of copy of
documentary evidence of payment by observing due formalities.
8.0 SECURITY DEPOSIT
8.1 The successful bidder has pay security deposit within 10 days of receipt of LOI.
8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the
value of the order as a Security Deposit for satisfactory execution of the
contract. Such Security Deposit will be payable either in DD payable at Bharuch
/Bank guarantees from following Banks will be acceptable.
8.3 If the Contractor defaults in execution of the orders placed or if COMPANY suffers
any financial loss due to this, then COMPANY will be forfeited Security Deposit,
EMD plus GST as applicable from other orders of the same firm or by encasing the
Bank Guarantee
(A) Guarantees issued by the following Banks will be accepted as SD/EMD on permanent
1. All Nationalized Banks
(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up
to March- 31, 2027 or the issuance of new Government Resolution on the same subject
whichever is earlier. The validity cut-off date in GR is with respect to date of
issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.
1. Axis Bank
2. AU Small finance bank
3. Bandhan bank
4. City union bank
5. CSB bank
6. DBS Bank Indiia limited
7. DCB Bank
8. Dhanlaxmi Bank
9. Equitas Small Finance Bank
10. FEDERAL Bank
11. HDFC Bank
12. HSBC Bank
13. ICICI Bank
14. IDBI bank
15. IDFC First bank
16. Indusland Bank
17. Jammu & Kashmir Bank
18. Jana Small Finance Bank
19. Karnataka bank
20. Karur Vysya bank
21. Kotak Mahindra Bank
22. RBL Bank
23. South Indian Bank
24. Standard Charterd Bank
25. Tamilnadu Mercantile Bank
26. Ujjivan small finance bank
27. Yes Bank
28. Ahmedabad Mercantile Co-Op. Bank
29. Nutan Nagrik sahkari Bank ltd.
30. Rajkot Nagrik sahkari Bank ltd.
31. Saraswat Co-operartive bank
32. SBPP Co op bank
33. SVC Co-operative Bank Ltd.
34. The Cosmo Co op Bank
35. The Gujarat State co-operative bank
36. Surat District Co-op bank
37 Surat people’s Co-op. bank
38. Baroda Central Co-Operative Bank
39. Panchmahal Dist Co-Op Bank
40. Kalupur commercial Bank
41. Rajkot commercial Co-op Bank
42. Banaskatha Mercantile Co-Op Bank
43. Gujarat Gramin bank
8.4 No interest will be allowed on amount of Security deposit.
8.5 The Security Deposit- total shall be kept deposited up to completion of work
finalization of final bill. The same shall be return on receipt of N.O.C. by the
concerned DE after observing GETCO’s procedure.
8.6 This security deposit is for the performance of contract and the same is liable to
be forfeited by the GETCO in event of non-fulfillment of the term and conditions
of this contract by the contractor.
8.7 Corporate Guarantees are not admissible.
8.8 The ‘Signing of Contract ‘ and ‘ Contract Agreements’ will be done as per
prevalent GETCO Terms and Conditions.
9.0 GUARANTEE PERIOD:
Total work executed shall be covered under guarantee period against any defect in
poor workmanship etc. for a period of one year from the date of commissioning.
10.0 PENALTY FOR DELAY:
10.1 The tenderer should note that the completion time allowed for carrying out the
work should be strictly observed. Any delay that may take place in supply and
erection beyond Contractual cutoff date stated as per stipulated delivery period
shall be subject to the penalty at the rate of ½ % of the contract value per week
plus GST of delayed work or part thereof, with a ceiling of 10 % of the total
contract value plus GST.
10.2 The penalty will be deducted from bills payable either against this contract or
from any Bank Guarantee or any other amount payable under any other contract with
the GETCO.
10.3 If the contractor fails to complete the job in stipulated time period/leaves the
site with incomplete work, GETCO will get the remaining work executed at the risk
& cost of contractor.
11.0 COMPLETION PERIOD
11.1 Overall period for this Contract will be 90 days from the date of commencement.
11.2 No mobilization period, idling or stoppage period will be allowed during this
period of the Contract.
11.3 The completion date will be deemed to be the date on which all works on the
Contract are demonstrated to be complete to the satisfaction of the GETCO/Engineer
and is complete in all respects as per the terms and conditions of this Contract.
12.0 Presentation of Bills for s/s work
12.1 Monthly RA bills for 90% value of the supplied tower material and work executed
including cost of material consumed is to be prepared in triplicate and submitted
to Site Engineers in-charge of the work, for necessary payment. These bills shall
be serially numbered with suffix SE-I.
12.2 Balance 10% payment shall be released only after finalization of material account
and passing of final bill. The contractor has to submit the final bill along with
the material consumption statement and other required data of the work carried out
within 3 months from the date of completion of work. These bills shall be serially
numbered with suffix SE-I.
12.3 All the bills in accordance with the above clauses must be submitted with the
following information:
a) Item wise work done during billing period.
b) Item wise cumulative work done.
c) Account for material consumed and balance stock.
12.4 For non-submission or part submission of above information, an additional 5%
amount of the respective RA bill shall be withheld and shall only be released at
the time of final bill.
12.A Presentation of Bills for line work
12.A.1 Bills for 90% value of the erection work carried out during each calendar month
as per above Clause shall be submitted in triplicate to Deputy Engineer
(Const), In charge of the works at the end of that particular month, who will
in turn process the same and forward to Executive Engineer (Const), In charge
of the works, for necessary payment. These bills shall be serially numbered
with Suffix-E-1.
12.A.2 Bills for 10% value of the erection work done as per above clause shall be
submitted to Deputy Engineer (Const), in charge of the works, who will in turn
process them and forward them to Executive Engineer (Const). I/C of the work
for necessary payment. These bills shall be serially numbered with Suffix-E-2.
12.A.3 The Contractor has to submit the final bill along with all required data of
works carried out within 3 months from the date of commissioning of the line.
The concern Dy.Engr /Ex.Engr (Const) must record and process the final bill
along with complete material account. The material account shall include the
credit of dismantled materials.
12.A.4 All the bills (in accordance with above Clauses) must be submitted with
following informations:
a. Item wise work done during billing period i.e., respective month.
b. Item wise cumulative work done.
c. Account for tower materials & bolts-nuts, accessories consumed and balance
d. Account of line materials consumed, wastages and balance stock.
For non-submission OR part submission of above information an additional 5%
amount of the respective RA. Bill will be withheld and released only after
passing of final bill.
13.0 Terms of Payment
The payment for work done shall be made as under only after execution of the
contract documents/furnishing of Security Deposit and on execution of substation
erection work in scope of work order.
13.1 For erection works of s/s.
(i) 90% payment of amount claimed covering various activity such as structure,
equipment erection, earthing installation, control wiring, battery charging
etc. works against R.A. bills duly certified by EIC within 60 days from the
date of R.A. bill.
(ii) Balance 10% of erection value shall be paid against completion of work only
after settlement of material account statement of items used, erected and
successful commissioning of transmission line the same amount will be
release in final bill only and payment will be made only after passing of
final bill.
13.A For erection works of line
13.A.1 Payment shall be made as under:
Up to 90% of the total value of the erection work done will be paid against
monthly running account bills to be submitted to the Engineer-in-Charge of the
Construction Division concerned.
Balance 10% payment due will be made at the end of 12 months from the date of
handing over of the line or 18 months after completion of the line to the
satisfaction of the Superintending Engineer (Trans), Bharuch at his absolute
discretion whichever is earlier only after passing of final bill.
13.A.2 The payment of above balance 10% amount due will be made only after a material
account statement of items received and used or returned to stores is settled
and passing of final bill. The contractor must settle final bill within
Months from the completion date. Any discrepancy in the quantities will have to
be made good by the contractor or deduction of its cost as per The GETCO's
ledger value or market value whichever is higher, plus 15% supervision charges
will be made while settling the balance payment. This value of materials shall
be prevailing on the date of submission of the final material account to the
13.2 PAYMENT TERMS UNDER MSME ACT:
(1) You have to update your MSME detail on GETCO’s website by following link
https://getco.co.in/msme/ (and intimate to concern bill submitting office with
copy to this office).
(2) The payment will be made within 45 days from the *date of acceptance or the
**date of as deemed acceptance of goods or services i.e After submission of all
required documents as per at terms & time to time circular issued by GETCO’s
corporate office as well as statutory requirement to process the bill.
*Date of acceptance means-
(a) The day of actual delivery of goods or the rendering services or
(b) Where any objection is made in writing by the buyer regarding acceptance of goods
Or services, the day on which such objection is removed by the supplier.
** Date of deemed acceptance” means-
where no objection is made in writing by the buyer regarding acceptance of goods
or services within fifteen days to the delivery of the goods or the rendering of
services, the day of the actual delivery of goods or the rendering or services.
14.0 TAKING DELIVERY AND INSURANCE:
14.1 The contractor has to take delivery from Transmission store of S/S equipment and
materials and keep in safe custody and transport to the respective sites and will
be fully responsible for any damage to or loss of all materials at any stage
during transportation or erection or taking over of the S/S by GETCO.
14.2 The Contractor has to open site store and ensure for safe custody of all the
stored materials at his own cost.
14.3 The Contractor shall have total responsibility for the entire materials stored,
loose, semi assembled and/or erected by him at site in his custody. The
Contractor shall make suitable security arrangements at his own cost to ensure
the protection of all materials, equipment and works from theft, fire pilferage
and any other damages and loss. It shall be the responsibility of the contractor
to arrange for security till the works are finally taken over by the GETCO.
14.4 STORAGE-CUM-ERECTION INSURANCE: The contractor shall take suitable storage-cum-
erection insurance cover at his cost to the extent of 100 % cost of S/S materials,
which are required to complete the work. Bidder shall have to take the
comprehensive Marine cum erection (MCE) insurance policy against any loss, damage,
theft, pilferage, fire etc. for the complete period of storage, erection and
commissioning up to the time of taking over of the work by GETCO. However, if the
work is not completed within the stipulated time limit as mentioned into work
order, the MCE shall be extended by the contractor up to the work completion and
taking over of the line or S/S by GETCO. Moreover, the charge for extension of
insurance shall be borne by contractor if the delay is attributed to the
contractor. The charge for extension of insurance shall be reimbursed by GETCO to
the contractor on production of proof for extension of MCE if the delay is
attributed on the part of GETCO
The Contractor shall deal directly and pursue the claim with the Insurance Company
and shall be responsible in regard to maintenance of all insurance coverage as
well as for settlement of claim. The proof of insurance policy taken by the
successful Contractor shall be furnished/submitted to Engineer-In-Charge of GETCO.
No material shall be issued to bidder/erection agency in absence of such insurance
policy. The risk shall be covered for lifting of materials from store to final
handing over to GETCO. Further, in absence of the above insurance policy, R.A.
Bill payment will be withheld.
The approximate amount of the material required whose insurance is to be taken to
complete the scope of work is Rs. 1272 LAKHS
14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be
responsible to lodge, pursue and settle all the claims with the Insurance Company
for all items, materials and the GETCO shall be kept informed about it. Contractor
shall replace the lost / damaged materials / items promptly irrespective of the
settlement of the claims by underwriter and ensure that the work progress is as
per agreed schedule. The loss, if any, such replacement will have to be borne by
the Contractor and GETCO will not entertain any claim / representation in this
regard. However, it will be contractor's responsibility to insure the entire
project till the S/S is taken over by the GETCO.
15.0 LABOUR LAWS:
15.0.1 Persons below the age of 18 years shall not be employed for the work. No female
worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next
15.0.2 Contractor shall maintain a valid labour license under the contract Labour
(Regulation and abolition) Act for employing necessary manpower required by him.
In the absence of such license, the contract shall be liable to be terminated
without assigning any reason thereof.
15.0.3 The Contractor shall at his own expenses comply with all labour laws and keep the
GETCO indemnified in respect thereof. Some of the major liabilities under various
labour and industrial laws which the Contractor shall comply with, are as under:
i) Payment of contribution by way of Employer’s Contribution towards provident
Fund, Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative
charges, etc. at the rates made applicable from time to time by the
Government of Gujarat / Government of India or other Statutory Authority.
ii) Payment of deposit in respect of each contract labour at the rate of Rs.
30/- or later prevailing rate with the Office of Commissioner of Labour as
per the Contract Labour (Regulation and Abolition) Act.
iii) License fee as prescribed under the Contract Labour (Regulation and
Abolition) Act and Rules framed there under depending upon the number of
iv) Paid leave facility and wages as per the provision of the Factories Act at
the rate of one day for every 20 days of working.
v) Identity cards as prescribed under the Factories Act with photo affixed
thereto, for identification.
vi) Payment of retrenchment compensation, Notice Pay and other liabilities as
per Industrial Dispute Act. Any payment to the Contractor’s employee arising
out of any claim of disputes under the Industrial Disputes Act 1947 or any
other Labour Laws.
vii) Payment of compensation in case of accidental injury.
viii) Provision of crèche if the female laborers employed are more than
ix) Maternity Leave as per the provisions of the Maternity Benefit Act.
The above are some of the major liabilities of the Contractor in addition to other
liabilities prescribed under the various labour laws, in force from time to time,
from Statutory Authorities like State Government/ Government o India, which the
Contractor shall have to comply with.
15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:
The Contractor shall submit along with his bills (month wise) a statement
regarding deduction against employees Provident Fund and Family Pension Scheme in
respect of each concerned employee. Provident Fund and Family pension Scheme at
the rate of 18% (or at the rate made applicable by the Government from time to
time of the wages. The Contractor’s contribution and his workers contribution
towards Provident Fund and Family Pension Scheme shall be deposited by the
Contractor with Regional Provident Fund Commissioner, Ahmedabad.
15.2 DEPOSIT LINKED INSURANCE SCHEME
The contractor shall have to deposit ½ % of the wages in respect of employees who
is a member of the Provident Fund, as the contribution to the Deposit Linked
Insurance Scheme with Regional Provident Fund Commissioner, Ahmedabad.
15.3 ADMINISTRATIVE CHARGES:
Administrative charges for maintaining Provident Fund Account shall be deposited
by the Contractor with Regional Provident Fund Commissioner, Ahmedabad at the
rates applicable.
15.4 PAID LEAVE FACILITY:
Paid Leave Facility at the rate of one day for every twenty days worked by the
Contract Labour, shall be provided by the Contractor to his workers. He shall
maintain Leave Records, Leave Cards, for individual labourer, which shall be duly
verified, approved and certified by the authorized Officer of the GETCO.
15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:
The contractor shall cover all his employees under workmen’s compensation fund and
under the liability insurance. The purchaser shall not be responsible for any
payments of compensation to the workers/supervisor of the contractor for fatal or
non-fatal accidents during the pendency of the contract.
15.6 The contractor shall employ adequate number of experienced skilled at site for
daily supervision and for maintenance of various registers and records required
under the law and contract. No payment for supervision shall be admissible.
15.7 CONTRCTOR TO INDEMNIFY THE GETCO:
The Contractor shall Indemnify the GETCO and every member officer and employees of
the GETCO also, Engineer-in-Charge and his staff against all actions, proceedings,
claims, demands, costs and expenses whatsoever, arising out of or in connection
with the matters referred herein above elsewhere and against all actions,
proceedings, claims, demands, costs and expenses which may be made against the
GETCO or Government for or in respect of performance of his obligation under the
contract documents. The GETCO shall not be liable for intervention of authority
Government for or in respect of performance of his obligation under the contract
documents. The GETCO shall not be liable for or in respect of or in consequence of
any accident or injury to any workman or other person in the employment of the
Contractor or his Sub-Contractor and the contractor shall indemnify and keep
indemnified the GETCO against all claims, demands, proceedings, cost, charges and
expenses whatsoever in respect thereof or in relation thereto.
15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE
Insurance shall be affected for all the Contractor’s employee engages in the
performance of this contract. If any of the work is sublet, the Contractor shall
require the Sub-Contractor to provide workmen’s employer’s liability insurance for
the latter’s employees, such employees shall be covered under the Contractor’s
Insurance.
15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR
a) The Contractor shall pay minimum wages per day to his Labours/ Workers as
per rates fixed under the minimum wages act. The wages of every Contract
Labour employed by him under this contract shall also be paid by him before
the expiry of 7th day of the last day of the month in respect of the wages
are payable (i.e. wages of a month have to be paid by him in the first week
of the next month). Any default will result in cancellation of contract
forthwith or else the contractor shall be punishable to the extent of Rs.
100/- per each day or as per the prevailing rules of labour laws.
b) The Contractor shall give his Telephone Number and Address to the GETCO, so
that, in case of labour trouble etc. the Contractor can be contacted. The
Contractor shall arrange to have his office outside the factory work
premises and the Contractor shall arrange to have his office outside the
factory work premises and the Contractor shall keep himself present
throughout the working hours.
15.10 REGISTRATION WITH PROVIDENT FUND OFFICE
I) The separate P.F. code issued from P.F. commissioner is required to be taken
by contractor.
ii) If the contractor does not possess separate P.F. code number of RPFC, his
tender will not be considered for acceptance.
iii) The contractor should mention separate P.F. code number allotted by PPFC,
along with the tender.
15.11 Termination of Contract:
In case of contractor fails to deliver the stocks or any consignment thereof
within contractual period of delivery or in case the stores are found not in
accordance with prescribed specification and/or the approved sample, the GETCO
shall exercise its discretionary power either:
15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or
15.11.2 To purchase from elsewhere after giving due notice to the contractor on account
and at the risk of the contractor for such stores not so delivered or other
similar description without canceling the contract in respect of the
consignment not yet due for delivery or
15.12 To cancel the contract.
In the event of the risk purchase of stores of similar description, the opinion
of the GETCO shall be final. In the event of action taken under clause (A) or
(B) above, the contractor shall be liable to pay for any loss which the GETCO
may sustain on that account, but the contractor shall not be entitled to have
any saving on such purchases made against default.
The decision of the GETCO shall be final as regards to the acceptability of
stores supplied by the contractor and the GETCO shall not be required to give
any reason in writing or otherwise at any time for rejection of the stores.
15.12.1 MATCHING OF END COST:
In case the GETCO decides to award contract on matching end-cost basis, the
overall basis will not be accepted (i.e. all unit rates of erection schedule
shall be reduced proportionately by difference in percentage). The confirmation
for matching end cost shall be given within 7 (seven) days from the letter from
16.0 VENDOR REGISTRATION:
REGISTRATION AS A CONTRACTOR:
Registration with GETCO is pre requisite for participating in tender. It is
required to furnish documents of registration along with offer in Technical bid
and the details at appropriate place in confirmation of details of bidder shall
be given by the contractor
17.0 Placing Vendors/Contractors for Purchase/Works in a Stop deal/Banned for
business dealing/blacklisting:
1.1. Stop deal / banned for business dealing / blacklist means debarment of
parties from participating in the tendering process.
1.1.1. Firm will mean Bidder / Licensor / Tenderer / Consultant / Vendor /
Contractor.
1.1.2. Reasons for Putting a Firm on Stop deal / banned for business dealing /
blacklisting, is to protect the GUVNL and its subsidiary Companies from
dealing with undesirable firm.
1.2. The list of indicative reasons for placing the firm in a Stop deal / banned
for business dealing / blacklist are as Under.
A Firm will be placed in a Stop deal / banned for business dealing /
blacklist, if the Firm-
1.2.1. Has submitted fake, false or forged documents / certificates,
1.2.2. Has revised / withdrawn price bid after opening of Techno – commercial bid,
until and unless it is sought for,
1.2.3. Has tampered with the stipulated tendering procedure.
1.2.4. Has refused to accept letter of Acceptance / purchase Order / Work Order
after the same is issued by the Company within the validity period and as
per agreed terms and conditions,
1.2.5. Has committed breach of contract or has failed to perform a contract or has
abandoned the contract,
1.2.6. Has failed to provide suitable expertise for the work as per per-scheduled
1.2.7. Has failed to submit all the necessary tests reports / documents within
time schedule/ as per company’s time limit, as mentioned in the LOI, if the
letter of Acceptance (LOA) is placed subject to submission of type reports
/ documents to the firm.
1.2.8. Has indulged in construction and erection of defective works.
1.2.9. Has supplied inferior quality / defective materials and refused to replace
with stipulated time frame, as specified by the company,
1.2.10. Has substituted materials in lieu of materials supplied by the company or
has not returned or has short returned or has unauthorisely disposed of
materials / documents / drawings / tools or plants or equipment supplied by
the Company,
1.2.11. Has involved in malpractices such as bribery, corruption, fraud,
canvassing and pilferage,
1.2.12. Has unauthorisely obtained official company information or copies of
documents, in relation the tender / Contract.
1.2.13. Has failed to follow the stipulated mode of communication, if specified by
the tendering authority / purchaser.
1.2.14. Has parted with, leaked or provided confidential / proprietary information
of the Company given to the firm only for its use (in discharge of its
obligation against an order) to any third party without prior consent of
the Company,
1.2.15. Any other ground for which in opinion of the company makes it undesirable
to Deal with the Firm, and
1.2.16. In case the State Government directs the Company to place a firm in stop
dealing / banned for business dealing / banned for business dealing /
blacklisting.
1.3. Every bidder should at the time of submission of bid, give a declaration that
bidder and / or proprietor / partner / Director of the firm has not been
placed on stop dealing / banned for business dealing / blacklisting by GUVNL
and It’s any subsidiary Companies as per Revised ANNEXURE-14
18.0 CERTIFICATE
Sub.: Work of erection of 66KV equipment, Structures, Control wiring, Yard Lighting,
Control-Room, Staff-Quarter Electrification & Supply of Furniture etc at 66 KV
Kapodara S/S under construction Division Bharuch
In connection with above subject, I / we confirm the following:
a) I/ we, the undersigned, have read and understand the Tender No. TCBRH/26-27/2603
For Work of erection of 66KV equipment, Structures, Control wiring, Yard Lighting,
Control-Room, Staff-Quarter Electrification & Supply of Furniture etc at 66 KV
Kapodara S/S under construction Division Bharuch complete with all the tender Terms
and Conditions.
b) The price in the bid is firm prices in line with Tender Specifications and shall
stand valid till completion of the Contract, if awarded.
c) I/We declare that our bid is strictly in line with Tender Specifications and there
is no deviation. Further, I / we also agree that additional conditions /
deviations, if any found in bid, the offer shall be out rightly rejected without
assigning any reason thereof.
Signature of Authorized representative
of Company / Agency
STATUS: ______________________
Name of BIDDER
19. The GETCO reserves the rights of interchanging and dismissing any person employed for
the work if there is complaint against his misbehavior, misconduct or disloyalty
towards job.
20. Terms and conditions regarding industrial laws and other related matters shall be
complied by the contractor in all respect.
21. The contractor shall ensure that all persons have provided safety tools, shoes,
hamlets etc. as may be required for safety point of view and all his persons shall
follow the instructions issued by the GETCO from time to time in concern with the
safety and security as the work to be carried out.
CONFIRMATION OF DETAILS OF BIDDER
Bidders are required to furnish following information & should place on top of technical bid specifying YES /
1) Whether the Bid is on percentage basis as called for. Yes / No
2) Whether rebate furnished is in percentage basis as called for. Yes / No
3) Whether the Bid is submitted by RPAD/Speed post. Yes / No
4) Whether all pages of Bid Specifications are sealed and signed by the Yes / No
5) a) Whether the Bidder is registered with GETCO Yes / No
b) In case of “Yes”, please furnish following details:
i) Registration Letter No. & date.
ii) Class of Registration
Iii) Validity
c) Whether Bidder is having PF Code No. Yes / No
6) a) Whether EMD paid. ( DD / BG ) Yes / No
b) In case “Yes”, furnish details
7) Whether following documents as specified are submitted.
a) Human Resources detail. Yes / No
b) Availability of tools, equipments etc. Yes / No
c) Details of orders executed / on hand Yes / No
d) Financial capability. Yes / No
e) Experience as specified. Yes / No
f) Latest Income-tax certificate Yes / No
g) Company's Articles Of Association Yes / No
h) Details Of Partners / Directors Yes / No
i) B.R./P.A. Authorizing Person Yes / No
j) Power of Attorney of Consortium Members Yes / No
8) GST [IN PERCENTAGE] Yes/ No
Please quote your GST Registration No. & Date.
9) PENALTY TERMS AGREE Yes/ No
10) SECURITY TERMS AGREE Yes/ No
11) PAYMENT TERMS AGREE Yes/ No
12) Completion Period Agreed Yes/ No
13) TELEPHONE NOS. & FAX NO. & e-mail ID
14) AUTHORISED PERSON OF THE FIRM:
15) NAME OF THE PROPRIETOR, PARTNERS, DIRECTORS
[AS THE CASE MAY BE], ALONG WITH ADDRESS, TELEPHONE, FAX NO. etc.
Signature of Authorized Representative
of Company/Agency
STATUS:________________
Name of tendering company
PART – II
TECHNICAL PARTICULARS FOR ERECTION OF EQUIPMENT AT SUB-STATION
3.1 SCOPE:
3.1.1 The scope for erection works covered under this section consist of :
i) Taking delivery of equipments and other material from the Board’s stores,
checking them, transporting to site's stores and keeping in safe custody
by contractor.
ii) To take suitable storage-cum-erection insurance of equipments/materials
issued by the Board.
iii) Distribution of all materials to erection site at 66kv Sub Station.
iv) Structure/Equipment erection including fixing of attachments, accessories
and tack-welding of structures.,
v) Stringing of ACSR/AAAC Panther conductor bus with fixing of insulators,
Hardware, dampers, spacers etc.
vi) Workmanship guarantee of all the activities carried out from (i) to (v).
3.1.2 The successful Contractor shall carry out all addition/alteration required to
complete the transformer for commissioning.
3.1.3 The Board will supply equipments, structure materials, bolts-nuts, structure
accessories/attachments, insulators, insulator-hard wares, conductor,
accessories, ground wire, ground wire accessories, Control cable etc. required
for erection of equipments and other associated works.
3.1.4 All works shall be carried out in accordance with the revised and latest
Provisions under Indian Electricity Act and Rules made hereunder.
3.1.5 The contractor at his own cost shall arrange all the erection tools required
during execution of work. The Contractor solely is responsible for any damage and
/ or loss of his erection tools.
3.1.6 The Contractor shall be fully responsible for completing all the above works till
the complete transformer is taken over by the Board, and thereafter up till
guarantee period.
3.1.7 The methods of erection are not dealt with in detail but are left to the
Contractor who shall exercise his own judgment with regards to actual handling of
equipments & materials and in deciding upon the best methods to be adopted for all
the erection activities.
3.1.8 The successful bidder shall carryout all the erection works in accordance with
structural drawings, and other erection drawings etc. provided by the Board.
3.2 LAYOUT OF SUB STATION
3..2.1 The proposed layout of the substation is available with concerned field office. The
bidders are presumed to have acquainted themselves with the site before submitting
their offer.
3.2.2 The successful bidder has to collect from concerned field office the detailed
layout drawing along with the following drawings for the substation duly approved
by the Board immediately on receipt of the Order. He shall also arrange visit of
proposed site jointly with Board’s representative for important marks coming across
the scope of works under the contract. Structural drawings of 66 KV Structures
listed at Schedule –B
TECHNICAL INSTRUCTIONS TO THE BIDDER
3.3.1. The works shall be carried out strictly as per the erection manuals and shall
fully comply with the relevant Indian Standard. The IE rules and Acts in force
from time to time shall also be applicable during pendancy of the contract.
3.4. ERECTION AND COMMISSIONING TOOLS & TACKLES.
3.4.1 The contractor shall provide all tools/tackles, jigs and fixtures, winches,
alignment tools, welding sets, , breaker handling devices, all consumable items
and Transmission equipment as required to install the equipments and to complete
the work in all respects and shall necessarily include (but not limited to )
bolts, nuts, rivets, welding rods, shims, wedges, packing sheets, packing
compounds, oil installation and protection of individual equipment in storage
and during erection.
3.4.2 This shall also cover proper alignment, tack welding tagging, laying marking of
and connection of cables, fabrication supply and installation of all support
structures for installation of various electrical equipment and cables
3.4.3 Provision of cable glands, ferrules, and cable lugs tags sealing kit (for HT
cables) shall also be arranged by the contractor.
3.4.4. Erection of various equipment shall be done strictly as per manufacturer's
instructions
3.4.6 All additional iron framework erected to put the equipment in operational
condition shall be provided with two coats of primer and two topcoats of finish
3.4.7 Special care shall be taken to make the enclosed equipment protected against
entry of rates, lizard, and creeping reptiles, which may create electrical short
3.5.0. COMPLETION OF ERECTION (GENERAL)
3.5.1. Equipment shall be considered to have been completely erected when the
following activities have been completed.
3.5.2 Moving of all equipments to the respective foundations
3.5.3. Fixing of anchor bolts or tack welding as required.
3.5.4 Leveling and alignment of equipment.
3.5.5 Assembling of all accessories such as relays, CTs, PTs, meters
instruments etc. as described in the job specifications.
3.5.6. Drying of equipment as required and testing of oil for dielectric
3.5.7 Filtration and filling of oil as required.
3.5.8. Cable laying, termination with continuity checks.
3.5.9. Applying of finishing coat of pain wherever required.
3.5.10. Mounting of lighting fixtures & connections.
3.511. Testing of all system with operation of all protection system.
3.60 ERECTION OF SWITCHYARD STRUCTURES.
3.6.1. Erection of switchyard structure shall mean erection of gantry column, beams,
equipment support structure and lighting mast, VHF masts, watch and ward
observation posts if any.
3.6.2 The foundation work of switchyard structure is not in the scope of this tender.
The foundation with concreted anchor bolts shall be made available by GETCO well
in time to enable the contractor of this work to get a clear working front.
3.6.3. The switchyard structure shall be made available to the contractor in the knocked
down condition either at site or from any other store of GETCO in the radius of
100 KMs. Small parts like cleat, plate fasteners step bolts and other accessories
(if any) shall also be supplied as above separately
3.6.4. Before commencement of the erection work, the contractor shall check cast
foundations and anchor bolts for their individual and mutual distances and also
for the correctness of concreted bolts in terms of number and verticality. In
case of any disagreement with the lay out drawing, the matter may be referred to
Engineer in charge for remedial measures who in turn will arrange such remedial
measures. However, the contractor shall also render necessary assistance in the
3.6.5. The erection of structure shall be done strictly as per the approved set of
structural drawings to be given by the GETCO. The erected column for bringing the
structure in alignment or bringing the structure in plumb shall be allowed.
3.6.6. The erection of column/beams shall be done in phased manner on already erected
column. The elevation faces of the beam should be first fastened to the column
one by one and thereafter plan bracings should provide one by one to complete the
beam geocentric Pre-stressing of beam member for alignment should be avoided. In
case of difficulty in fabricated material or otherwise, the Engineer in charge
should be contacted for remedial measures who in turn will take necessary action.
However, the contractor shall also render necessary assistance in this work to
Engineer in charge for speedy completion of work. The load points rings bracing
shall also be provided as per drawings.
3.6.7. The Cross-connected beams should be perfectly at right angle and matching with
respective faces of the column. No column or beam shall be erected with missing
3.6.8. The method of erection is not being dealt with in detail here. However, while
making the rigging arrangement, it should be ensured that no column beam or part
thereof is damaged due to misjudgment. All the members, plates, cleats, bolts,
buts and other accessories should be fitted to the column, beam support structure
as per the approved drawing.
3.6.9. After the erection of beam and column, the bolt nuts should be properly tightened
and center punched. The thread protruding bolt should be dented in the contact
surface of nut at 3 point 120 degrees apart to eliminate loosening of bolt due to
vibration. The stringing of bus bar conductor be done only after getting
certificate from Engr. in charge that all bolts &nuts are provided as per
approved drawings and tightened.
3.6.10. The equipment support structure should also be erected like gantry column. They
should well be in plumb with all members fitted as per approved drawings and bolt
nuts properly tightened. The contractor shall also take care to see that the
alignment of foundation of equipment support structure is well done. The
equipment support structures shall be erected as per the approved drawings.
3.7 GANTRY STRINGING (BUS BAR STRINGING)
3.7.1 After the erection of gantry structure and equipment support structure is over,
the contractor shall take up bus bar and line gantry structure stringing.
3.7.2. The configuration of bus contractor shall obtain type of conductor to be used
from the purchaser well in advance. The sag and tension of the bus bar conductor
and line conductor shall be coordinated with the help of EIC so that a mutual
distances of the strung conductor and the ground clearance of the strung
conductor does not cross the limit set out in the electricity rules and acts.
3.7..4. The method of handling the conductor accessories is not dealt in details,
however, contractor can himself get informed about the same and see that
conductor and other material is handed over properly and is string scratch free
to the extent possible. No joint or use of repair sleeve will be permitted in the
bus bar and line gantry stringing. While stringing between twin and quadruple
bundle conductor, care shall be taken to keep tension in all sub conductors
equally. Adjustment in the sag shall be carried out by sag adjustment plate if
provided in the tension insulator strings.
3.7.5 All the insulator strings to be used on the structure shall be properly cleaned
with the cloth. Compression dead end joints of the conductor shall be made after
proper marking. There should not be any difference in the position of dead end
compression joints amongst the sub conductors of a twin or quadruple bundle
conductors. All the tension insulator string shall be double tension type. The
pilot insulator string or a guide insulator string shall be single suspension
type. The corona control ring space clamp and other accessories if any on
insulator stringing shall also erected as per the drawing.
3.7.6. The earth wire to shield the conductors from lighting stroke shall be provided
along the column in each bay of the switchyard and across, as per the switchyard
layout and sectional view drawing and as per the instruction of Engineer in
charge. the earth wire shall be fitted with all accessories like suspension
clamp, tension clamp cross by clips, copper earth bold etc. completed. No mid
span joint shall be permitted in the switchyard earth wire stringing.
3.7.7. After the bus bar and line gantry stringing work is over, the contractor shall
provide droppers for the equipment connection to bus bar or line conductors by
using prescribed clamps and connectors the configuration of dropper shall be
obtained by contractor from the GETCO as per requirement. The dropper is to be
provided with ACSR Panther conductor.
3.8 ERECTON OF SECONDARY EQUIPMENTS.
3. 8.1. The secondary equipments like PI, CT, CVT, PT, LA (Surge arrestors) wave trap
etc. shall be procured by the contractor from the site store centre or other
store centers of the GETCO and transported to the site at the cost of contractor.
The contractor shall also do loading and unloading of the equipment.
3.8.2 After the arrival of equipment at site, packing shall be gently removed without
causing any damage to the equipment. The equipment shall be checked for its
correctness of dimension, make etc. as per the approved drawing. The equipment
then shall be cleaned by a piece of cloth and made ready for erection.
3.8.3. The equipment shall be mounted on the ready pedestal (of masonry) or steel
structure as the case may be and checked the same for its verticality.
Transmission of masonry pedestal is not in the scope of this work.
3.8.4 In case of CT, PT and CVT, the junction box or terminal box of the equipment
shall be opened, cleaned and all their connections should be checked.
3.8.5 The arcing horns or corona control rings shall be provided as per the approved
drawing. Similarly all fittings etc. shall also be provided as per the approved
3.8.6 The electrical connection of the equipments through jumpers or through 4"
aluminum pipe shall be carried out along with the cable connection of respective
equipment to the marshalling kiosk or to the control relay panels. The connection
of high voltage terminal of equipment shall not be resorted to, unless secondary
connection or cabling work to control equipment is over. Testing of equipment
shall also be done to ensure the correct wiring sequence of the equipment and
continuity before energizing equipment by EHV
3.8.7. Polarity of the equipment to be connected on HV side should be checked prior to
erection. The oil level (if any) of the equipment should be checked for its
totality. If level is found to be inadequate, topping filling of oil should be
resorted. The GETCO will supply the quantity of oil required.
3.8.8 Fuse, links, etc provided in the secondary box of the equipment shall be checked
for their position and continuity and any lacuna observed will be set right
before taking the equipment for commercial use.
3.9 ERECTION OF CIRCUIT BREAKER :
3.9.1 The circuit breaker shall be taken delivery from the site/other stores of GETCO
and transported to the work place well in time on loading/unloading. The crates
containing the insulators and important parts and accessories shall be opened
carefully keeping them in their proper position. Insulator parts and other
accessories shall be thoroughly cleaned for any deposits of dust or other
particles.
3.10. The breaker shall be brought on the pedestal of masonry or steel frame as the
case may be) in upright position without any inclination. The main parts of the
equipment’s shall be assembled as per approved drawing to be submitted by GETCO.
The GETCO arrange Service of commissioning engineer of circuit breaker
manufacturer. However, the contractor will not remain contended with the
instruction and guidelines given by the commissioning engineer and shall also use
his own judgment in better erection of commissioning practice of circuit breaker.
3.11 After the placement of circuit breaker in position the kiosk of the breaker shall
be thoroughly inspected and any lacuna found shall be reported to the EIC of the
work. The HT terminal connection shall be done only after the terminals of the
equipment kiosk are made to the marshalling kiosk and or to the control/relay
panels. Polarity of the equipment’s shall also be ensured before physical
3.11.1 The method of erection of breaker is not dealt with in details; however, it is
recommended that breaker poles shall be erected only by using telescopic crane or
other suitable mechanical arrangement. The rigging should be tool proof.
3.12 The operating mechanism in the breaker Kiosk and contacts as well as the power
supply circuits (AC/DC) shall be properly checked for its operation worthines.
All piping for gas/air shall be laid as per the approved drawing. The air
receiver or compressor shall be positioned as per the relevant drawing. Minor
fittings and fabrication or grouting work required to place these articles or
accessories shall be done by the contractor without any extra cost to the
purchaser. In case of breakers with spring mechanism the trials of the mechanism
by actuating should be done to ensure its' line worthiness.
3.12.1 EHV side of the breaker should be aligned to a incoming and outgoing bus
conductor. While erecting the breaker, the operating mechanism without the
porcelain insulator should be laid perfectly to avoid any mal functioning of the
3.12.2 Earthing points of the breaker as well as attached Kiosk shall be connected to
earth grid by means of risers already available nearby the equipment. Any other
erection checks and pre-cautions indicated in the Manual furnished by the
respective supplier of the equipment shall be studied well by the contractor and
the provisions there of shall be implemented as far as possible.
3.13. ERECTION OF POWER TRANSFORMER
3.13.1 The purchaser laid readily on the rails and plinth shall make a power transformer
of appropriate capacity available. However, the contractor using proper tools
shall do minor adjustment or shifting requirement for proper alignment of the
equipment and tackles jacks taking due care.
3.13.2 Bushing of HV, LV, and IV side shall be picked up from the site or other store of
the purchaser and shall be made open by removing the casing/covers and packing
whatsoever may be. The bushing shall be cleaned by the cloth. The bushing shall
be handled very carefully and preferably should be opened and erected in presence
of the Engineer in charge or his authorized representative. Before taking up the
erection work of bushing and accessories, conservator tank and the transformer
tank should be thoroughly cleaned from outside to remove all dust and other
material deposited on it.
3.13.3. For fixing the bushing, the opening provided on the transformer tank/turret shall
be removed and bushing should be connected to it. The current transformer and
other accessories in the turret should be carefully handled while erecting
3.13.4 The radiators should be mounted on the pedestals already available at site. The
proper leveling and alignment of the radiator should be done. Any minor nature of
civil or foundation work, if required should be done by the contractor at his
cost. However, if already provided pedestal are totally misaligned and it is not
possible to erect radiators upon it with slight modifications, the matter should
be brought to the notice of Engineer in charge who will take appropriate action
to remove the anomaly. As a matter of fact, the contractor may, before taking up
the erection work on hand, satisfy himself that the alignments of pedestal
provided for various radiator and piping headers are as per the approved drawing
from the respective supplier of transformer and remedial measures should be taken
much ahead of actual erection work.
3.13.5 The Kiosk of the equipment shall be inspected for its internal wiring fuse, link
temperature indicator, de-humid fire power connection, control circuits etc. If
any deviation compared to the approved drawing is observed, the matter should be
brought to the notice of Engineer in charge and if it is of trivial nature,
corrective measures should be taken by the contractor himself. All the piping or
wiring from various measuring points to the Kiosk should be checked for its
trueness and continuity.
3.13.6 Buchholz relay will be erected on the transformer tank as per the standard
3.13.7 After the erection of various accessories indicated above, filling of oil under
vacuum should be started. If required random sampling and testing of oil being
filled in should be carried out. The oil level in the conservator tank, condenser
bushing etc. should be checked for its desired mark. After the oil filling work
is over, final filtration of oil to obtain desirable low PPM should be done.
Filter machine of 1000 GPH capacity having one pass facility of reputed make
approved by Engineer in charge for filling and filtration work shall be brought
by the contractor himself.
3.13.8 Internal testing on the transformer and its accessories for operation worthiness
shall be done following oil filtration work. However, the commissioning of the
transformer either from LV or HV side should be done only after the installation
of control panels in the control room, its connections to the transformer and
complete unit testing of transformer. The commissioning work should be done as
per the instruction of Engineer in charge or his authorized representative.
3.14.0 ERECTION OF ISOLATORS.
3.14.1 Isolators of the switchyard shall be with or without earth blade type centre
breaks type etc. The isolators shall be procured by the contractor from
the site stores of the GETCO and transported to the work site. All the spare
parts shall be properly unpacked cleaned and made ready for erection.
3.14.2 Before erection, the contractor shall obtain copies of approved drawing of
respective equipments. The isolators shall be erected on the ready galvanized
structures. However, foundation for them will be available readily the
respective points in the switchyard.
3.14.3 The contractor shall check the erected support structure for their alignment
vertically and tightness of fasteners before mounting the isolators parts on
them. The contractor shall also verify the mounting arrangement for the
operating mechanism on this structure and suitable for the same. In case of any
shortcoming the matter may be reported to engineer in charge. Any modification
of trivial nature for the structure of fixtures shall be carried out free of
3.14.4 The parts of the isolators, fixed and moving contacts earthing rode etc. shall
be handled very carefully to avoid breakage or distortions. The erection shall
be carried out using mechanized erection tools. The polarity of the isolator
polls shall be properly identified and also the direction of the opening should
be pre-determined. It should be ensured that in the entire switchyard the
isolator open and close uniformly (direction point)
3.14.5 The operating mechanism for the line contacts shall be thoroughly checked for
their accessories as per approved drawing and it should be ensured that all the
connection fuses links dehumidifiers lighting sockets electric motors are in
their proper position. Any deviation from the approved drawing should be got
sat right with the help of engineer in charge. Position. Any deviation from the
approved drawing should be got set right with the help of Engineer-in-Charge.
3.14.6 While erecting the isolator, it should be ensured that it should be properly
aligned with respect to bus conductors or line conductors bus provided In the
switchyard: The erected Isolator shall be within the plumb. The operating
mechanism rods, pole and rotating insulators shall be checked for their proper
function. The testing of the wiring to the kiosk should also be done to ensure
its operation worthiness. The final commissioning of the isolator should be
done only after connection to control panel is affected. However, prior to that
it should be ensured that the physical movement of the fixed and moving
contacts and reach of them is within the prescribed limit.
3.15.0 ERECTION OF CONTROL AND RELAY PANELS.
3.15.1 The contractor shall procure the control and relay. panel from site store or
any other stores of the GETCO and transport the same to the erection site. The
cases containing the panel shall be unpacked carefully and shall be nicely
cleaned. In case any of external damage is observed, same shall be brought to
the notice of Engineer In-charge. The panel shall be unpacked in upside up
position. After an external visual inspection, the panel door shall be opened
and checked for the circuit connection, terminal connector, dehumidifier, power
connection etc.
3.15.2 A front side of the panel shall be checked for any damage to the meter
indicator, hooter, semaphore indicators
3.15.3 Any lacuna in the equipments, circuits, fittings, dimensions etc. observed
shall be brought to the notice of Engineer in charge who will try to impose
remedial measures
3.15.4 The relay panel should also be checked for type, of schemes adopted for
protection, internal connection, fascia indicator etc. Any difference observed
should be brought to the notice of Engineer in charge who will take necessary
3.15.5 The panel shall be erected along cut outs provided in the slab concrete, in the
order, it is decided, by Engineer in charge or which is approved by authorized
3.15.6 The size and number of cores of cables be brought from the equipment to control
panel, control panel to relay panel and back to equipment shall be
pre-determined by study.
3.15.7 After the erection of control panel and relay, panel, all the equipments,
accessories indicators etc. along with the internal wiring and other
accessories provided with the kiosk of the panels.
3.16.0 LAYING OF CONTROL CABLES AND TERMINATIONS THEREOF
3.16.1 Laying and termination of control Cable work shall generally includes
following:
a) Control and power cable from individual equipments kiosk to the field kiosk.
b) Laying and termination of Control and L.T power cable from field -kiosk to
control room equipment (i.e. LT switchgear, DC battery and control panel/relay
c) Laying and termination of Cable from the transformer kiosk to transformer panel
and upto AC/DC supply source.
d) Laying & termination of Control cables from control panel to relay panel and
vice a versa.
e) Laying & Termination of cable from DC/AC source, battery room L/T switch gear
room to control/relay panel.
g) Laying & termination of cable from 11KV/400 V Distribution transformer to LT
switch gear room.
h) Laying & termination of cables from Station transformer to distribution
transformer in the switchyard as well as in the residential. quarter area.
I) Laying & termination of LT power cable from station transformer to fire
protection system kiosk (If required).
3.16.2 GETCO will provide the cable schedule for the various control schemes,
protection schemes and metering scheme as well as communication, scheme etc.
3.16.3 ‘The contractor shall transport the required size of control and power cable
from the purchaser’s site store to any other stores from where the same
allotted and transport it to its site store.
3.16.4 The control cables shall be terminated using correct type of lugs and further
prodded with ferules giving the identification number of various cores of the
cable. Correct type of tools for termination shall be used to secure a rigid
connection of the cable tray along with the cable trenches. Normally mild
steel, racks and cable trays are provided in the cable trench. However, the
purchaser may it its’ own discretion prefers to utilize fiber reinforced poly
propylene (FRP) cable racks and trays. In such an event, the racks and trays,
will be supplied by the Purchaser to the contractor in a knocked down
condition. The contractor shall assemble the rack and provide trays on them as
per the approved drawing given by the purchaser. If FRP trays and racks are to
be utilized, the contractor will have to take extra care while laying the cable
through different layer and racks to avoid any displacement or distortion of
the FRP racks. However, if the laying of pre-fabricated FRP racks and trays
fall in the scope or FRP rack/tray supplier, the contractor shall co-ordinate
and synchronize his cable laying activities with respective supplier of FRP
rack/trays.
3.16.5 Utmost care shall be taken by the contractor to prevent damage to outer
insulation and the armors of the cables. No joint to the cable shall be
permitted. unless situation so warrants and Engineer in charge permits the
3.16.6 After laying, all the ‘power and control cable shall be properly identified
giving the serial either a number and details of end connections.
3.17.0 ERECTION OF BATTERY AND BATTERY CHARGER
3.17.1 The contractor shall procure the material required for installation of
batteries sets and battery charger from the site store or any other stores of
the Purchaser and transport this material to the work site.
3.17.2 All the container/packing of the battery and battery charger shall be opened
carefully to prevent any damage to the equipment. The equipment than shall be
cleaned to remove any dust or other un-warranted deposition. The battery rack
shall be placed in such a fashion that rows of battery cell can be conveniently
connected to each other. The contractor shall obtain the drawing of arrangement
of battery racks and its connection to floats charger and boost charger with
reference to the floor space. The battery cells shall be filled with requisite
amount of electrolyte with proper specific gravity and up to the mark of
maximum-level indicated on the battery cells. All the cells shall be connected
in the series to obtain total voltage of the 224V AC. However, individual cell
shall also be checked for their voltage across terminal before series
connection.
3.17.3 The battery rack shall be provided with bottom insulating material to prevent
any leakage of current to the earth. Similarly, individual battery cell shall
be provided with insulation supports to wooden rack to prevent any body
leakage. The purchaser shall supply wooden racks and acid distilled water etc.
3.17.4 The connection. of the battery shall be done through a cable. and same shall be
terminated in the LV room (AC/DC) before commissioning of the battery and
battery charger. The entire battery room shall be completely cleaned. Similarly
racks and. battery cells shall also be cleaned for any deposits of electrolyte
and other particles.
3.17.5 A connection of boost charger shall be secured from the AC supply provided in
the LT switchgear room.
3.17.6 All the accessories supplied for measuring the specific gravity and testing
etc. provided by the supplier shall be return to the Engineer in charge or
shall be placed at proper place in the battery room under intimation to
Engineer in charge.
3.17.7 Load test on the commissioned battery sets shall be taken as per the
instruction of the Engineer in charge and performance of the battery cells
float boost charger shall be observed for few hours. Test load then shall be
removed and battery shall be ultimately connected to the LV room for its
onwards utilization in control indication and protection circuits.
3.17.8 The following checks are recommended for battery
(i) Checking of completion of civil/ventilation requirement of battery
(ii) Checking of adequacy of charger output/requirement with respect to
current required for battery charging as per the manual.
(iii) Checking for availability of safety devices, water and first aid
(iv) Checking the polarity of connections between battery and charger.
(v) Visual inspection test for level and leakages.
(vi) Checking of layout as per approved drawing.
(vii) Checking of IR value from positive to earth and negative to earth.
(viii) Checking of voltage per cell and total voltage between positive
negative and earth to positive/negative,
(ix) Checking of tightness of connectors on each cell.
(x) Checking of capacity test and hourly measurement of specific gravity
and voltage for each cell.
(xi) Charging-discharging cycle as per standard practice, and as per
instruction of Engineer-in-charge.
3.17.9 The following checks are recommended for battery charger.
(i) IR test
(ii) Checking for charging mode of batteries, constant current and
constant voltage mode.
(iii) Load test on charges by running of DC drives (if there and by
liquid resistance system).
(iv) Checking of thickness of earthling connections.
(v) Check for functional operation of charger, auto manual change over
from float to boost to float etc.
(vi) Check for AC ripple in boost and float made after charging.
(vii) Check and polarity of cables connected to battery
3.18.0. EARTHING ARRANGEMENTS: (TECHNICAL TERMS & CONDITIONS)
Standard Guidelines & Recommendations for Earthing System for EHV Sub-station
issued vide Circular R & M/3 dtd.5.11.12 & CE(TR) Circular 36 dtd. 23.9.08 to be
The General notes for Earthing system & drawings for earthing the equipments
(including welding joints) are compiled in Drg. No. GETCO/E/STD/P-012 sheet 1 to
24 (available in SOR booklet).
3.18.1 The earthing work shall include laying of the earth mat in the switchyard as
per the approved drawing making special earth pits for outdoor equipments and
control room equipments, providing risers from the earth mat up to the
equipment structure plinth, driving earth electrode in the soil as per the
approved drawing and connecting it by welding covering maximum area to the
earth mat.
3.18.2 All the materials required for laying earth mat and driving the earth electrode
as well as shall be supplied by the contractor which includes earth mat MS
spikes/ bars for electrodes etc.
3.18.3 The other materials like Maintenance free treated earth electrodes, backfill
compound, form boxes etc shall also be supplied by the contractor.
3.18.4 The pits for laying earth mat includes excavation and back filling shall be made
as per design in the entire switchyard and buried at the depth as per approved
design. The earth electrodes shall be driven into the soil, cable trench by
driven making the holes etc. as per the approved drawing. The connection of
electrode to the earth mat shall be done as per the drawing enclosed.
3.18.5 The junctions of earth mat (along and across) shall be done with full double
welding. At the joints bending whichever require painting anti corrosive leakage
bituminous compound provided by the Contractor. The welding shall be capable of
withstanding the thermal stresses developed due to high fault current passing
through the grid. The connection of risers to the earth grid shall be secured as
per the instructions of Site Engineer. After the laying of earth mat is over,
the same shall be covered by the excavated earth. All the consumables such as
welding electrodes, bolt nuts, blare bituminous compound layers, the contractor
at his own cost shall procure test link etc. The welding machine shall also be
arranged by the contractor. The metered power supply shall be made available to
the contractor as per the prevailing rates, terms and conditions of supply of
the Board. The contractor at his own cost shall do the fabrication of earth mats
as per the site requirement. All the surplus steel materials shall be retained
to the purchaser after the work is over.
3.18.6 The individual earth pit as per the appended drawing shall be prepared. The
minimum depth of the pit excavation shall be 2.5 mtr. The earthing pipe shall
project 150 mm above the ground. The earthing leads for connecting the earth
electrode and earth mat to the equipments shall be done as shown in the drawing.
Earthing strip lying by digging 600 mm depth and 450 mm vide trench by joint
with providing 2 Nos. G.I bolt nuts and welding and apply the blue bituminous
compound anti corrosive and as per instruction of Engineer-in-charge. The
earthing flat where required to be connected on structure or equipment shall be
fastened with not less than two G.I bolts & done as per aesthetic view and bend
in right angle properly with equipment. After making the pit and providing the
layers of backfill compound as shown in the drawing the pit shall be watered and
back filling should also be done along with the watering. The excess earth after
the filling of the earth pit shall be removed from the site and shall be stacked
away as per the instruction of engineer in charge. The top of the electrode
shall be covered and the cast iron cover shall be provided on the top of the
chamber by the Contractor. The resistance of the earth pit should be measured
before and after earth filling work to ensure its power worthiness. If the earth
resistance is not less than prescribed value, remedial measures shall be taken
as per the instruction of engineer in charge at no extra labour cost to the
Board. All he readings of the earth pit resistance taken shall be recorded in
the register and counter signed by the representatives of the contractor and the
3.18.7 The installation of earth pit done as per drawings in pits the tentative
quantity of backfill compound shall be 2 bags.
3.18.8 The earth pit shall be serially numbered as per the instructions of engineer in
charge on 125 mm x 125 mm 1.6 mm thick mild steel plate with red letters in
white background. Numbered plate shall be fitted on 70 cm galvanized angle of
x 25 x 3 mm with GI bolt & nuts. The Contractor shall supply the materials
required for this. Item includes drilling of the holes, fixing of bolt nuts and
painting and lettering shall be done by the contractor.
3.19 GENERAL :
3.19.1 The Contractor shall ensure that at the end of each sub-activity the Surplus
materials are immediately removed from the work-site and the surplus excavated
earth is spreader around to avoid loss or injury to the public/equipments.
3.19.2 The Contractor has to return all surplus materials after reconciliation of material
account in good and useable condition. The contractor shall settle the final bill
including signature on all relevant papers required for passing of final bill,
excess/saving statement and time limit extension proposal. If any within three
months from the date of charging/commissioning or taking over by the Board of the
Sub Station.
3.19.3. Most of all equipments should be erected in presence of the concerned engineer from
OEM/GETCO engineer.
After complete erection and operation, contractor's supervisor should attend the
3.19.4. site whenever called from GETCO for further testing commissioning of
equipments/panels etc.
3.20 Erection:
1. All erection work is to be carried out as per the manual of OEM (Original
equipment manufacturer) and instruction of engineer-in-charge.
2. All equipment erection charges are inclusive of shifting dragging handling of
the respective equipment up to S/s erection site from its S/s site store.
3. Contractor has to ensure safe shifting dragging erection of all equipments to
comply with labour laws I.E. rules etc.
4. All erection charges are inclusive of fixing of clamp connectors, all necessary
accessories to the respective equipment.
5. Transformer erection charges cover shifting dragging, handling etc. for its
bushings radiators conservator tank and allied accessories.
6. All erection work includes erection insurance to be arranged by the contractor
at his cost.
7. All the required tools and tackles like conductor, earth wire compression,
jointing machine, cutting machine, welding set etc, are to be arranged by the
contractor at his cost.
8. For electrical lighting work prevailing SOR of Electrical work of R&B of GOG is
to be followed.
3.21 Dismantling:
3.21.1 To ensure safety & Technical parameters in safe guard during dismantling, in
person of concerned Engineer in charge. Also to stack the materials at safe
place in proper stacking manner.
Signature of Contractor Superintending-Engineer (TR)
GETCO, CO, Bharuch
MAINTENANCE FREE TREATED EARTHPIT
The bidder shall have to do the entire work of earth pits required for equipment earthing
and for the pits at the corners of earth mat.
The product and the equipment covered by this specification shall, unless otherwise
specified be in line with the requirement of any of the latest applicable standards and
will apply in order of priority as listed below: -
a) Indian Standards
b) IEEE
c) ANSI (American National Standards)
d) BS (British Standards)
EARTH PITS
All the Earth pit shill be with special Ground electrodes supplied by Reputed
Manufacturer. These
special electrodes are provided with Ground enhancement material.
A. EARTHING PRODUCT COMPONENT SPECS
- The Earthing System should be based on use of Copper Bonded Earth Rods/ pipe
electrode /PIP electrode (for corrosion resistance) and Ground enhancement material
(to reduce Soil Resistivity).
- It should be capable of providing any ohmic value as specified by the client, by
inter-connection of ground rods to form a Grid.
- The system shall be totally maintenance free and require no periodic or scheduled
maintenance for a period of at least 30 years.
- There shall be no requirement to add water or any other chemical any time after
initial installation.
- There should be no requirement to have a inspection/maintenance chamber- The system
shall provide constant low ohmic value for entire life cycle without any
consideration for moisture or temperature conditions.
- The system shall be in use worldwide for period of at least 20 years.
- The manufacturer shall be a company of international repute engaged in the field of
Facility Electrical protection work.
B. ELECTRODE:
(1) COPPER BONDED EARTH RODS
- The Earth Rods shall have a nominal (actual) dia of 20mm (Min) and length of 3 M.
- The Rods shall have a steel core with molecular bonding of 250 micron of copper as
international standards.
- A nickel layer is applied to steel core (and subsequently copper) by an
electrolytic
process forming a metallurgical bond between the three.
- The copper used shall be type DHP alloy No. 122 CDA and rated at 99.95% copper.
thickness of copper layer shall be uniform 250 micron.
- The Rods should be manufactured by a company of high repute to ensure quality of
Copper Bonding.
- The Rods should have been subjected to long term study to verify the claims of
corrosion resistivity made by the manufacturers
(2) PIPE or PIP (Pipe-In-Pipe) ELECTRODE
- It shall be capable to carry out the fault current as per GETCO standard
considerations.
- It should have been subjected to long term study to verify the claims of corrosion
resistivity made by the manufacturers.
C. GROUND ENHANCEMENT MATERIAL / BACK FILL / GROUNDING COMPOUND
- Ground Enhancement Material / Backfill /Grounding compound shall be permanent and
maintenance free. (No re- charging with salts or any other chemicals) and shall
maintain its earth resistance with time.
- Ground Enhancement Material / Backfill / Grounding compound shall confirm IEEE 80-
2000 Clause No.14.5(d)
- It must set up firmly and not dissolve or decompose or otherwise pollute the soil
or the local water table.
- It shall be suitable for use in dry form or slurry form.
- The Ground Enhancement Material/Backfill/Grounding compound shall not depend on the
continuous presence of water to maintain its Conductivity.
- Ground Enhancement Material / Backfill / Grounding compound in its set form shall
have resistivity of not more than 0.12 ohm-m
- The material should have been subjected to long term study to verify the claims
made by manufacturers about its soil resistivity reducing qualities.
- The material shall have been tested in a reputed laboratory for not containing any
hazardous chemicals as per EPA Chapter-7.
- The material shall be carbon based conductive concrete and shall not contain
bentonite in any form.
The bottom 300 mm of the bore hole shall be filled with good quality preferably
black cotton soil. The balance length of the bore shall be filled entirely with the
backfill compound in pure form without mixing with soil. The compound shall bond
tightly with the electrode and become a solid mass.
- Each Earth rod/pipe must be provided with a suitable clamp to facilitate inter –
connection of rods and connection to Equipment Earth Bar using appropriate copper/GI
strip or conductor.
The product shall be guaranteed for trouble free operation for a period of 30 years
from date of commission or arrival at site whichever is later. Any defect discovered
during this period shall be rectified free of charge.
The pits shall be drawn with the help of a boring machine, an auger or any other
means as required by site conditions and nature of ground strata.
Drawing No. GETCO/ E/ STD/P-021(1 of 2 & 2 of 2), DTD. 30.07.14 shall be used for
reference.
Important Note:
Terms “CI Pipe Electrode” and “Treated Electrode” shall be replaced by “Maintenance
free Treated Earth pit” wherever written in Earthling Philosophy as well as
applicable equipment earthling drawings.
SIGNATURE AND SEAL OF THE BIDDER
TYPICAL LAP WELDING STANDARD DEISGN
4.19 TESTING AND COMMISSIONING:
4.19.1 The Contractor after completion of erection work will ensure that all works
connected with line have been completed. These works shall be done correctly
as per Indian Electricity Rules and Procedures. Any extra cost involved due to
incompleteness of work or bad workmanship found out subsequently shall be set
right forth with by the Contractor at his cost.
4.19.2 After the erection is completed in all respects, the line should be thoroughly
patrolled and checked for continuity and clearances. The line should be
meggered to check its insulation level. Afterwards a written confirmation
should be given to the Engineer-in-Charge that the men, materials, tools and
earthings (if any) are removed and the line is safe for charging. On charging
the line, if it does not hold and trips, the contractor should arrange to
patrol the line and find out the causes for the tripping and rectify the defect
at no extra cost to the GETCO.
4.20 HANDING OVER OF LINE DOCUMENTS:
4.20.1 On completion of all erection activities, the contractor has to furnish
following informations along with technical details to concerned Engineer-in-
Charge of the work in triplicate duly bound: -
a. Approved surveyed route with permanent marks, (To be obtained from the
b. Approved copy of profiles with tower schedule, (To be obtained from the
GETCO except for portion where any change is approved)
c. Location wise soil strata details of each pit excavated, type of foundation
executed, volumes of excavation & concrete and RCC steel weights,
d. Details of revetment, retaining walls, etc., work done for protection of
tower footing and their approved drawing copies,
e. Approved copies of stringing charts,
f. Value of tower footing resistance before & after providing earthing and type
of earthing executed,
g. Details of spans and phase where mid span joint, repair sleeve used,
h. Location wise type and numbers of insulators, insulator hardwares, earthwire
hardwares, conductor accessories, etc., provided,
i. Separate detail of each crossing like road, river, railway, power line, P&T
Line, etc and details of clearance as per Indian Electricity Rules.
4.21 GENERAL:
4.21.1 The Contractor shall ensure that at the end of each sub-activity the surplus
materials are immediately removed from the work-site to avoid loss and injury
to the public.
4.21.2 The Contractor has to return all surplus materials after reconciliation of
material account in good and useable condition and settle final bill including
signature in all relevant papers required for passing of final bill within
three month from the date of charging / commissioning of line.
4.21.3 The contractor has to return empty Conductor / Earth wire Drums if it is Steel
Drum. For wooden Drums, contractor has not to return the empty Conductor/Earth
wire Drums for the conductor/ E.W used for this line.
4.21.4 If contractor does not complete the work in specified time with GETCO’s
specification or leave the site with incomplete work, GETCO will get the
remaining work executed at the risk and cost of contractor.
4.21.5 If at any time, before the security deposit is refunded to the contractor, it
shall appear to the Executive Engineer or his subordinate in charge of the work
that any work has been executed with unsound, imperfect or unskillful
workmanship or with materials of inferior quality or that any materials or
articles provided by him for the execution of the work are unsound or of an
inferior quality to that contracted for or are otherwise not in accordance with
the contract, it shall be lawful for Engineer-in-charge to intimate this fact
in writing to the contractor and then no withstanding the fact that the work,
materials or articles complained of, may have been inadvertently passed,
certified and paid for, the contractor shall be bound forthwith to rectify or
remove and reconstruct the work so specified in whole or any part, as the case
may require or if so required shall remove the materials or articles so
specified and provided other suitable materials or articles at his own charge
and cost, and in the event of his failing to do so within a period to be
specified by the Engineer-in-charge in the written intimation aforesaid the
contractor shall be liable to pay compensation at the rate of one percent on
the amount of the estimate for every day, not exceeding ten days during which
the failure so continue and in the event of any such failure as aforesaid the
Engineer-in-charge may rectify or remove and re-execute the work or remove and
replace the materials or articles complained of, as the case may be, at the
risk and expense in all respects of contractor should the Engineer-in-charge
consider that any such inferior work or materials as described above may be
accepted, or made use of, it shall be within his discretion to accept the same
as such reduced rates as he may fix thereof. Provided that in the case of any
work of which visible check is not possible, if the Engineer-in - charge or his
subordinate in charge of the work feels that such work has been executed with
unsound, imperfect or unskillful workmanship or with materials of inferior
quality, he shall take sample tests at random, cost of which shall have to be
borne by the contractor and if after taking such test, part of such work is
found to be defective in any respect or to have been executed with materials of
inferior quality, then the contractor shall be paid for the whole work such
amount as may be fixed by the office of the Engineer-in-charge on the basis of
the lowest quality of work found by him in such samples tests.
4.21.6 If the contractor fails to complete the job in stipulated time period/leaves the
site with incomplete work, GETCO will get the remaining work executed at the risk
& cost of contractor.
4.22 PROGRESS REPORT:
4.22.1 Daily progress report in duplicate shall be regularly submitted to the
Executive Engineer (Const.), with a copy to Supdt. Engineer (Trans). The
Contractor shall also maintain register as per Schedule of Section E-IV.
4.23 SITE VISIT:
4.23.1 The Engineer-in-Charge of the works or his representative will be free to visit
the contractor's works, their site stores and erection site and also verify the
purchasers materials in the custody of the contractor, as and when required.
4.24 WARRANTY:
4.24.1 The erection work will be covered under warranty period against any defect
arising from erection workmanship for a period of 18 months from the date of
completion of line or 12 months from the date of handing over of the line to
the satisfaction of Superintending Engineer (Trans), at his sole discretion,
whichever is earlier.
4.25 QUANTITIES:
4.25.1 Quantities given in the Schedule-B are to be executed by the contractor at the
rate accepted by the GETCO in the A/T. In case of any deviation/tower quantity
/type of tower/ length of line, excavation/ concreting resulting in an increase
in which event the field officer shall obtain prior approval of the competent
authority of GETCO and excess quantity shall be paid only at accepted rate of
Design / drawings for any other item to be executed, if required shall be
prepared and submitted to the GETCO for approval by the successful contractor
at no extra cost to the GETCO and in time to avoid delay in completion period.
Payment for such Items executed shall be made on the basis of quantities of
approved designs and rates accepted in the A/T.
Signature of Contractor Superintending Engineer (TR)
GETCO, CO, Bharuch
Penalty Clause:
1. In case if any safety related fatal Elect. / Mech. accident occurred to any
employee of agency or outsider due to negligence or non-compliance of GETCO
safety norms then in addition to the compensation and liability as per statutory
requirement, contractor / agency shall be penalized as under:
Sr. No Amount of Contract in Rs. Penalty amount
1 Up to 1 Lac Rs.5000/- plus GST as applicable
2 Above 1 Lac to 10 Lacs Rs.40000/- plus GST as applicable
3 10 to 100 Lacs Rs.100,000/- plus GST as applicable
4 > 100 Lacs 1.0 % plus GST as applicable
Reporting:
2.1 The contractor shall inform concerned Ex. Engineer Const/TR in writing within
24 hours of fatal/Non-fatal accident occurred to human being.
2.2 The GETCO investigating officer findings in to accident shall be final and
binding to the contractor /Agency.
3. Safety Requirement:
3.1 Kick off Meeting exclusively for safety shall be done in each contract in
presence of contractor’s site in charge and supervisor. Safety document shall be
handed over and vital safety norms and key points of safety related to project
shall be explained and recorded for commitment by erection contractor.
Such records are mandatory for clearing first erection bill.
3.2 During site visit by GETCO official of Executive Engineer and above rank, the
following checks during execution of work shall be covered.
3.21 Safety equipments available and utilize.
(a) Helmet.
(b) Safety belt.
(c) Safety shoes.
(d) Live line Voltage detector
3.22 Safety procedure adopted.
(a) Permit to work
(b) Earthing at the place of work.
(c) Adequate supervision.
3.23 T & P physical Check. (Healthiness and Quality)
(a) P.P.rope.
(b) Wire rope and sling.
(c) Earthing rod
3.24 If above-mentioned safety requirements found violated in any of the above three
conditions shall attract penalty of Rs.1000/- plus GST per occasion.
(Max.Rs.3000/--for violation of three conditions) During subsequent visit, if
violation is found, then double penalty plus GST shall be deducted from the
bill of the Contractor/Agency.
Signature of Contractor Superintending Engineer (TR)
Safety Instruction for Contractors:
Following safety guidelines are mandatory for all contractors operating in GETCO premises
/on transmission lines for Electrical, non-electrical & civil works.
1. The contractors must provide advance planning of work to concerned in-charge of
substation in writing.
2. The list of workers/ lab ours with name and address must be given to S/s In charge
prior to commencement of work by the contractor.
4. The list of T&P and safety equipment (PPE) having tested and checked by GETCO
officials at site.
5. The working procedure must be specified with timings of working hours indicating
tea break & lunch break period.
6. Before starting any work whether switch yard, on line or in colony “permit to
allow to work” must be taken from control room in-charge.
7. Utilizing Electrical/non- electrical equipments, safety rules must be implemented.
8. All workers /labour & supervisors must use safety equipments (PPE) during the
9. If the work is to be carried out on Sunday or public holiday the necessary
permission must be taken in advance, requesting in writing.
10. Unwanted person including children of labours will not be allowed at working site/
in the switchyard and in the prohibited area.
11. Any electrical work or electrical connections to equipment for any other work must
be carried out by certified electrician/wiremen with adequate size of wire through
MCB per I.E. Rule. Ensure that all precautions are taken to prevent electrical
accident & the installation /connection is certified by Engineer in-charge.
12. No work should be done during night hours unless & until it is required under
certain circumstances with the approval next higher authority and all necessary
arrangement of adequate lighting with safety precautions is made.
13. Joint checking of line by In-charge, contractor & supervisor prior to commencement
of work of any electrical/non-electrical work.
14. Any power line crossing, river crossing & railway crossing or any other hazards
must be discussed with workers by contractor in presence of Engineer in-charge.
15. Contractors must submit list of workers with name, qualification and experience
who are engaged for line maintenance/rectification job.
16. Line clear permit must be taken on power line crossing or passing nearby for
safety of workers. This must be ensured by GETCO supervisor/in-charge of
substation before starting the work.
17. Contractors must arrange for Shelter and drinking water facility for the labours
/workers engaged with the permission of S/s in charge.
18. The method of work, required T&P and manpower should be discussed between GETCO
supervisor, contractor’s supervisor and gang leaders.
19. Prior to execution of work a joint survey must be conducted by GETCO supervisor,
contractor’s supervisor and DISCOM line man in order to identity the following.
20. The contractor has to deploy minimum 8 to 10 skill labours/ fitters at site daily
failing to which GETCO shall deduct 1,000/- plus GST as applicable per day from
21. If the contractor fails to complete the job in stipulated time period, GETCO will
get the remaining work executed at the risk & cost of contractor.
22. The GETCO reserves the rights of interchanging and dismissing any person employed
for the work if there is complaint against his misbehavior, misconduct or
disloyalty towards job.
23. Terms and conditions regarding industrial laws and other related matters shall be
complied by the contractor in all respect.
24. The contractor shall ensure that all persons have provided safety tools, shoes,
halmets etc. as may be required for safety point of view and all his persons shall
follow the instructions issued by the GETCO from time to time in concern with the
safety and security as the work to be carried out.
25. If the Contractor defaults in execution of the orders placed or if COMPANY suffers
any financial loss due to this, then COMPANY will be forfeited Security Deposit,
EMD plus GST as applicable from other orders of the same firm or by encasing the
Bank Guarantee.
26. If the contractor fails to complete the job in stipulated time period/leaves the
site with incomplete work, GETCO will get the remaining work executed at the risk
& cost of contractor.
SCHEDULE –A
MATERIALS:-
Following material will be supplied by GETCO “free of cost” for Work of erection of 66KV
equipment, Structures, Control wiring, Yard Lighting, Control-Room, Staff-
Quarter Electrification & Supply of Furniture etc at 66 KV Kapodara S/S under
construction Division Bharuch
1) G I Structures, accessories, attachments, bolts-nuts etc.
2) Conductor, conductor accessories, earth wire, earth wire accessories.
3) Insulators, insulator hardwares, G I strip size 75 x 10 mm & 50 x6 mm /MS
round bars size 20/25/32/40 mm dia. Except vertical 3.0 mtr long electrodes
66 KV /11KV/LT equipments with accessories and control and relay panels.
4) 110 Volt, 100 AH DC battery sets and battery chargers.
5) Various sizes of armored control cables and LT control cables.
6) PLCC equipments and PLCC panels.
Following materials / equipments will be procured / arranged by the contractor activities
for 66 KV& above class sub stations.
1) Tools tackles required for erection activities. And stringing.
2) Earthing materials, CI frame & cover, cement, sand, gravel, bricks, bolts-nuts
with washers, number plates, painted plates etc. Vertical 3.0 mtr long electrodes
3) Maintenance free earth electrodes & back fill compound
4) Filter machine, hydraulic crane and hydraulic jointing machine/welding machines.
STORE CENTRES
SUB-Station Equipment/Material will be issued from following Store Centres:
Sr. Store Centers for issue of
No. S/s+line materials/equipments.
for Work of erection of 66KV equipment,
Structures, Control wiring, Yard Lighting,
Control-Room, Staff-Quarter Electrification &
1 Supply of Furniture etc at 66 KV Kapodara SS Bharuch/Haldarva
under construction Division Bharuch
Note: Generally, all required materials will be issued form above store centre’s of GETCO.
In case of non-availability of some items, contractor shall have to collect from
other nearby store centers without extra cost to the Board.
APPENDICES
Gujarat Energy Transmission Corporation Ltd.
APPENDIX –I
TENDERER’S EXPERIENCE
A List of Similar jobs executed by the Contractor &Name with address of a Person whom
reference can be made, by the Corporation, if required necessary.
[Tenderers shall submit the information in the Format detailed here under]
Sr Descripti Value Construct Actual Date Client Persons Principal
No Of Work Construction Of to Features
of Work Period
Executed Period Completion whom
Rs. for the Reference
Completion may be
of the work made
Contractor’s Representative legible signature: ______________________
Name of the person: __________________________________________
Seal of the company
Date & place:
Gujarat Energy Transmission Corporation Ltd.
APPENDIX – II
WORKS TENDERED / IN HAND
Details of other Works, tendered for & in hand, as on the date of the Submission of this
tender [Tenderers shall submit the information in the Format detailed here under]
. work with
Tender Cost of Anticipated Estimated Date Stipulated
Cost Remaining Date of Cost Date or
decision period
work Completion
Expected Completion
Contractor’s Representative legible signature: ______________________
Name of the person: __________________________________________
Seal of the company Date & place: _______________________________________________
Gujarat Energy Transmission Corporation Ltd.
APPENDIX-III
TENDERER’S DETAILS OF PERSONNEL
The List of Technical Personnel intended to be placed at the Work by the Contractor.
[Tenderers shall submit in the Format detailed here under]
Sr. Description Name Qualification Professional Remarks
Experience
No. &Details
& details of
of position
carried out
Contractor’s Representative legible signature: ______________________
Name of the person: __________________________________________
Seal of the company
Date & place: ______________________________________________
Gujarat Energy Transmission Corporation Ltd.
APPENDIX-IV
TENDERER’S DETAILS OF MACHINERY
The List of Technical Personnel intended to be placed at the Work by the Contractor.
[Tenderer shall submit in the Format detailed here under.
Sr. Description & Details Capacity Numbers Make Remarks
No. machinery
Contractor’s Representative legible signature: ______________________
Name of the person: __________________________________________
Seal of the company
Date & place: _______________________________________________
Gujarat Energy Transmission Corporation Ltd.
APPENDIX-V
Sr. Name of Name of Qualification Designation / Remarks.
No. firm Authorized post holding
representative of in company.
firm who has visited
PERFORMA, SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE QUOTING THE TENDER.
[Tenderers shall submit in the Format detailed here under]
Contractor’s Representative legible signature: ______________________
Name of the person: __________________________________________
Seal of the company
Date & place: _______________________________________________
Gujarat Energy Transmission Corporation Ltd.
APPENDIX – VI
Qualification Requirement.
Contractor must fill up below details & should place at the top of the Technical Bid.
Sr No: List of Documents
Class – with valid
1 Registration up to
Partnership deed/Proprietor
(Notarized copy)
4 Power of Attorney (Notarized copy)
Bl. Sheet / P&L A/C, Statement of
last three years.
Rs. Lacs issued by Bank,
6 Latest Solvency certificate.
branch dtd.
7 GST Registration No.
Signature of Tenderer
Company’s Round Seal
Gujarat Energy Transmission Corporation Ltd.
APPENDIX – VII
Qualification Requirement.Contractor must fill up below details
1. PRICES: [FIRM ONLY]
(Please Specify YES / NO.)
2. PENALTY TERMS AGREED
(Please Specify YES / NO.)
3. SECURITY TERMS AGREED:
(Please Specify YES / NO.)
4. TERMS AGREED:
(Please Specify YES / NO.)
5. VALIDITY Of the offer for 180 DAYS From the date of
opening of the Technical Bid: AGREED:
(Please Specify YES / NO.)
6. PAYMENT TERMS AGREED:
(Please Specify YES / NO.)
7. MOBILE NOS., TELEPHONE NOS. & FAX NO:
8. Authorized person of the firm :
9. Name of the proprietor, partners, directors [as the
case may be], along with address, telephone, fax
Signature of Tenderer
Company’s Round Seal
SECTION – E IV
PART – B
SCHEDULE –
FINANCIAL CAPABILITY
Sr. No. Details Amount Rs. In lacs Remarks
1. Solvency A scheduled Banker’s
Certificate of present
solvency be attached.
2. Annual turnover for last
five years.
3. Price of the biggest job
carried out.
Signature of Authorized Representative
Company / Agency
STATUS: ______________________
Name of tendering
Signature of Contractor Superintending Engineer (TR)
GETCO, CO, Bharuch
SECTION – E IV
PART – B
SCHEDULE -
LATEST INCOME – TAX CLEARANCE CERTIFICATE
SECTION – E IV
PART – B
SCHEDULE –
(BANK GUARANTEE ON NON JUDICIAL STAMP PAPER OF Rs. 300/-)
BANK GUARANTEE
FOR TENDER NO: _________________________________ B.G. No. ______________________ issued
on dated: ____________
WHEREAS Messers _________________________________ (Names and address of the firm) having
their registered office at _____________________________________
_______________________________________________________ (address of firm’s registered
office) (hereinafter called the “Tenderer”) wish to participate in the Tender No.
_________________________________ (Supply / Erection / Supply and Erection / work) of
_______________________________________________________________ (Name of the material /
equipment / work) _________________________ for Gujarat Energy Transmission Corporation
Ltd (hereinafter called the “Beneficiary”) and
WHEREAS a Bank Guarantee for Rs. ______________________ (Amount of E.M.D.) valid till
___________________________________________________ (mention here date of validity of
this guarantee which will be 3 months beyond initial validity of Tenderer’s offer).
We, _______________________________________________________ (name of the Bank and address
of the Branch giving the Bank Guarantee), having our registered office at
________________________________________________ (address of Bank’s registered office)
_________ hereby give this Bank Guarantee No. ________________ dated _________________
and hereby agree unequivocal and unconditionally to pay immediately on demand in writing
from the Gujarat Energy Transmission Corporation Ltd or any officer authorized by it in
this behalf any amount not exceeding Rs. ___________________ (amount of E.M.D.) (Rupees
to the said Gujarat Energy Transmission Corporation Ltd on behalf of the Tenderer.
We ___________________ (Name of the Bank) ____________________ also agree that withdrawal
of the tender or part thereof by the tenderer within its validity of non-submission of
Security deposit by the Tenderer within one month from the date tender or a part thereof
has been accepted by the Gujarat Energy Transmission Corporation Ltd would constitute a
default on the part of the tenderer and that this Bank Guarantee is liable to be Invoked
and encashed within its validity by the beneficiary in case of any occurrence of a
default on the part of the Tenderer and that the encashed amount is liable to be
forfeited by the beneficiary.
This agreement shall be valid and binding on this Bank upto and inclusive of
_______________________________ (mention here the date of validity of Bank Guarantee)
and shall not be terminable by notice or by change in the constitution of the Bank or the
firm of Tenderer or by any reason whatsoever and our liability hereunder shall not be
impaired or discharged by any extension of time or variations or alterations made, given,
conceded with or without our acknowledge or consent by or between the Tenderer and the
Gujarat Energy Transmission Corporation Ltd.
NOTWITHSTANDING anything contrary contained in any law for time being in force or banking
practice, this guarantee shall not be assignable, transferrable by the beneficiary (i.e.
GETCO). Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank. Any invocation of the guarantee can be
made only by the beneficiary directly.
NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is
restricted to Rs. ___________________________ (amount of E.M.D.) (Rupees
______________________________________________________ (in words).
Our guarantee shall remain in force till ________________________________________ (date
of validity of the guarantee). Unless demands or claims under this Bank Guarantee are
made to us in writing on or before ________ (date should be one month after the above
validity period of BG), all rights of Beneficiary under the Bank Guarantee shall be
forfeited and we shall be released and discharged from all liabilities there under.
Complete postal address of the Signature of Bank’s
Bank with Branch code, Authorized Signatory with
Telephone and Fax Nos. Official Round seal
Note: The banks shall be the Banks recognized/notified by the Finance Department,
Government
of Gujarat(GOG) from time to time.
SECTION – E IV
PART – B
SCHEDULE –
DETAILS OF PARTNERS / DIRECTORS WITH THEIR ADDRESS
Name of bidder: _______________________________________________________
Sr. Residence
Designation Name Working Place
No. (address)
Signature of Authorized Representative
Company / Agency
STATUS: ______________________
Name of tendering
Signature of Contractor Superintending Engineer (TR)
GETCO, CO, Bharuch
SECTION – E IV
PART – B
SCHEDULE –
MEMORANDOM / ARTICLE OF ASSOCIATION
CONSTITUTION OF FIRM WITH THE NAMES OF PARTNERS / DIRECTORS.
(TO BE SUBMITTED SEPARATELY WITH THE OFFER DULY SEALED AND SIGNED)
SECTION – E IV
PART – B
SCHEDULE –
ATTESTED COPY OF RESOLUTION OF THE PARTNERS / THE GETCO / AUTHORITY ACCEPTABLE BY LAW OF
THE FIRM AUTHORISING A PARTICULAR PERSON TO SIGN TENDER AND RELATED DOCUMENTS ON BEHALF
OF THE COMPANY.
(TO BE SUBMITTED SEPARATELY WITH THE OFFER DULY SEALED AND SIGNED)
SECTION – E IV
PART – C
SCHEDULE –
PROFORMA FOR AGREEMENT
(Non Judicial Stamp Paper of Rs. 300/-)
CONTRACT AGREEMENT
THIS AGREEMENT is made at BHARUCH the_____________ day of ___________ in the Christian
Year two thousand ___________ between M/s. _____________________________________
(address of office) ________________ (hereinafter referred to as “THECONTRACTOR” which
expression shall unless excluded by or repugnant to the context include its successors
or permitted assigns) of the ONE PART and the Gujarat Energy Transmission Corporation
Ltd, having their Head office at Race Course, Baroda 390 007 (hereinafter called “The
GETCO” which expression shall unless excluded by or repugnant to the context include its
successors or assigns) of the SECOND PART.
WHEREAS the aforesaid The GETCO has accepted the tender of the aforesaid contractor for
work of _______________________________________________________________
_________________________________________________________________________________ as per
The GETCO’s Order No. ______________________________________ _______________ hereinafter
called “the works” and more particularly described and enumerated or referred to in the
specification, terms and conditions prescribed in the order letter, covering letter and
other letters and schedule of price which for the purpose of identification have been
signed by Shri ____________________________________ (authorized signatory) on behalf of
the contractors and by the Supt. Engineer (Trans), Gujarat Energy Transmission
Corporation Ltd, Vidyut Bhavan, Race Course, Baroda on behalf of the GETCO, a list
whereof is made out in the Schedule hereunder written and all of which said documents are
deemed to form part of this contract and included in the expression “The works”
wherever herein used, upon the terms and subject to the conditions hereinafter
mentioned.
AND WHEREAS the GETCO has accepted the tender of contractors for the work of
for sum of Rs. ___________________ Rupees (_______________
____________________________________________) upon the terms and subject to the
conditions herein mentioned.
NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.
The contractors shall do and perform all works and things in this contract mentioned and
described or which are implied therein or therefrom respectively or are reasonably
necessary for the completion of the works as mentioned and at the times, in the manner
and subject to the terms and conditions and stipulations contained in this contract, and
in consideration of the due provision, executions, erection and completion of the works
agreed to by the contractor as aforesaid the GETCO doth hereby covenant with the
contractor to pay all the sums of moneys as and when they become due and payable to the
contractors under the provisions of the contract. Such payment to be made at such times
and in such manner as is provided by the contract.
The conditions and covenants stipulated here-in-before in this contract are subject to
and without prejudice to the rights of the GETCO to enforce penalty for delays and / or
any other rights whatsoever including the right to reject and cancel on default or breach
by the contractor of the conditions and the covenants as stipulated in the general
conditions, specifications, forms or tender schedule etc. attached with The GETCO’s
Order No. __________________________________
The contract value, extent of works, completion dates, specifications and other relevant
matters may be altered by mutual agreement and if so altered shall not be deemed or
construed to mean or apply to affect or alter other terms and conditions of the contract
and the general conditions and the contract so altered or revised shall be and shall
always be deemed to have been subject to and without prejudice to said stipulation.
List of documents forming part of the contract:
The GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated
The GETCO’s contract booklet – “Tender & Contract of Works”.
The GETCO’s order No. Dtd. _____ / ______/
Contractor’s acceptance of order vide letter No. _______________.
Contractor’s Partnership Deed dtd. ________________.
Contractor’s Power of Attorney / The GETCO Resolution authorizing person to sign on
behalf of Firm.
In witness whereof the parties hereto have set their hands and seals this day and month,
year first above written.
Signed, sealed and delivered by
For and behalf of M/s. __________________ (Signature)
Address: _____________________________
In the presence of (Name and Address)
i) __________________________________ (Signature)
ii) __________________________________ (Signature)
Signed, sealed and delivered by for and on
behalf of Gujarat Energy Transmission Corporation Ltd
Sardar Patel Vidyut Bhavan, Race Course,
BARODA - 390
In the presence of name and address:
NOTE: 1) Copies of all documents forming part of the contract and listed in schedule
(from tender invitation to A/T and party’s acceptance letter thereof) be
sealed and signed by the authorized signatory of the firm be submitted with
the agreement.
2) Attested copy of resolution of the Partners / The GETCO / Power of Attorney
acceptable by law authorizing particular person to sign on behalf of firm be
invariably enclosed along with submission of Agreement.
SECTION – E IV
PART – C
SCHEDULE –
BANK’s UNDERTAKING
(Non Judicial Stamp Paper of Rs. 300/-)
BANK GUARANTEE NO: ___________________________
We (Name of issuing bank, branch & address) hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Gujarat Energy
Transmission Corporation Ltd or any Office authorized by it in this behalf, any amount
upto and not exceeding Rs. __________________ (Rupees
_________________________________________) to the said Gujarat Energy Transmission
Corporation Ltd on behalf of M/s. __________________ (name of The GETCO’s contractor)
______________ who have entered into a contract for the supply/works specified below:
A/T No. __________________ dt. _______________ for supply/works of ________________ (name
of work) _______________
This Agreement shall be valid and binding on this Bank upto and inclusive of ____________
(Date ______________ ) ______________ and shall not be terminable by notice or by change
in the constitution of the Bank or the Firm of contractors/Suppliers or by any other
reasons whatsoever and our liability here under shall not be impaired or discharged by
any extension of time or variations or alterations made, given, conceded or agreed with
or without our knowledge or consent, by or between parties to the said within written
NOTWITHSTANDING anything contained herein before our liability under this Guarantee shall
be restricted to Rs. ____________________ (Rupees __________________________
________________________ only(in words).The Guarantee shall remain in force until
_______________ (Date of validity of the Guarantee). Unless demands or claims under this
Bank Guarantee are made to us in writing on or before ________ (date should be one month
after the above validity period of BG), all rights of Beneficiary under the Bank
Guarantee shall be forfeited and we shall be released and discharged from all liabilities
there under.
Round seal and Signatures of
two Authorized Bank Officers
along with their code numbers
SECTION – E IV
PART – C
SCHEDULE –
INDEMNITY BOND
(Non Judicial Stamp Paper of Rs. 300/-)
INDEMINITY BOND
KNOW ALL MEN BY THESE PRESENTS that we, Messers
________________________________________________________________________ (hereinafter
called “the Contractor” which expression shall, where the context so admits, include
their heirs, executors, administrators and legal representatives, successors and
permitted assigns) are hereby held and firmly bind unto the Gujarat Energy Transmission
Corporation Ltd (hereinafter called “the GETCO” which expression shall, where the
context so admits, include its successors and assigns) to refund the full amount of steel
cement and other materials supplied by the GETCO under the terms and conditions of A/T
No. _________________ ________________________________________ dated ________________
against any loss damage or deterioration of whatsoever nature occurs to said materials
supplied by the GETCO and which are in the custody of the contractor at their works site,
on behalf of the GETCO, at ____________ (name of line) _______________ and / or if any
of the said materials, when inspected by any officer authorized by the GETCO in this
behalf, is found to be damaged, lost, deteriorated in quality or quantity, the
contractor hereby agrees to bind himself to indemnity and at all times keep indemnified
the GETCO against all loss, damage and deterioration to the cement, steel or any material
supplied by the GETCO during his custody and shall pay in cash on demand from the GETCO
within 30 days the market value of such materials which is lost, damaged or deteriorated
in full to the GETCO and shall also hereby authorize the GETCO to deduct the said sum
from any sum due to the contractor or any sum which may at any time become due to the
contractor under the above referred contract or any other contract entered into by the
contractor with the GETCO.
AND WHEREAS the contractors do hereby agree to be responsible for the safe custody and
protection and preservation of the said materials against all risks, excluding war risks
and against loss, damage and deterioration of whatsoever nature in respect of the said
materials while it remains in the custody and possession of the contractor.
AND WHEREAS the said materials shall at all times be open for inspection by any officer
authorized by the GETCO.
Now the conditions of the above written bond are such that the contractor shall pay the
full amount forthwith to the GETCO in the event of loss, damage or deterioration or
whatsoever except due to circumstances arising out of war in respect of the materials
supplied by the GETCO and shall fully and effectually indemnify and keep indemnified to
the GETCO against such loss, damage and deterioration.
The contractor shall keep the said materials open at all times for inspection by the
officers authorized by the GETCO and produce at any time when demanded.
THE WITNESS WHERE OF: We the Said M/S ________________________
(Signature of contractor)
(Seal of Firm)
hereto signed at ___________________
this day _________________________
In the presence of
address ______________ (Signature)
address ______________ (Signature)
SECTION – E IV
PART – C
SCHEDULE –
PROGRESS REPORT
Details of progress achieved during I / II fortnight to Month _________________
A/T No. & Date ____________________________________________________
Name of Substation _____________________________________________________
Sr. Erection Unit Total Work done Work done Total work Balance Remark
No. Activity Work up to last during done up to work to
Involve fortnight fortnight this report be
Details of work done quantities:
Details of work done (activity wise, location wise):
Signature of Authorized Representative
Company / Agency
STATUS: ______________________
Name of tendering
SECTION – E IV
PART – C
SCHEDULE -
MATERIAL ACCOUNT
(STATEMENT TO BE ATTACHED WITH MONTHLY RUNNING ACCOUNT BILLS)
1) Statement giving item wise details of monthly receipt of line material from GETCO
and consumption for erection of Substation for the Month of _____________________.
2) A/T No. & Date: __________________________________________________.
3) Name of Line: ____________________________________________________
Sr. Items Prov. Receipt of Material Consumption of Actual Balance
No. Requ- from GETCO Material in Line wastage quantity of
irmen material in
Qty. Qty. Qty. Qty. Qty. Qty.
rcvd. rcvd. rcvd. utili utilis utilis
Upto This Till sed ed ed
last month this upto this till
month month last month this
month month
Signature of Authorized Representative
Company / Agency
STATUS: ______________________
Name of tendering Company
SECTION - E IV
SCHEDULE –
(TO BE SUBMITTED ON THE LETTER HEAD OF THE FIRM)
Reference No. Date:
The Superintending Engineer,
Gujarat Energy Transmission Corporation Ltd.,
TRANSMISSION CIRCLE,
P. O. Maktampur,
BHARUCH-392
Ref: A/T/LOI No.
We hereby acknowledge, agree and accept your A/T under reference above with the terms and
conditions mentioned therein.
Signature of Authorized Representative
Company / Agency
DESIGNATION: _______________
Note: To be signed by authorized person on behalf of the Firm.
SECTION – E IV
PART – C
SCHEDULE –
BANK GUARANTEE EXTENSION FORMAT
(To be executed on non-judicial stamp paper of Rs. 50/-)
(Name and address of the Bank issuing the Bank Guarantee extension.)
EXTENSION OF BANK GUARANTEE NO. ______________ Dated. _____________ of Rs.
The validity period of our subject Bank Guarantee issued in your favor on behalf of M/s.
__________________________________________________ is hereby extended upto
Notwithstanding anything mentioned herein before, our liability under this guarantee is
restricted to an amount not exceeding Rs. ___________________ (Rupees
___________________________________ ________________only) and it will remain in force
till ____________ (validity date) _____________.
All other terms and conditions mentioned in the original Bank Guarantee will remain
unaltered. This extension forms an integral part of the above quoted original Bank
Guarantee and may be kept thereto.
Signature of authorized
Authority of Bank
Seal of Bank
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED., VADODARA
SCHEDULE –
OUR ENDEAVOUR
To create environment where Business Confidence is built through Best Business Practices
and is fostered in an atmosphere of trust and respect between providers of goods and
services and their users for the ultimate benefit of society and the nation.
GETCO COMMITMENT PARTY’S COMMITMENT
To maintain the highest ethical Not to bring pressure/recommendations
standards in business and outside GETCO to influence its decision.
professional.
Ensure maximum transparency to the Not to use intimidation, threat, inducement
Satisfaction of stakeholders. or Pressure of any kind on GETCO or any of
its employees under any circumstances.
To ensure to fulfill the terms of To be prompt and reasonable in fulfilling
agreement / contract and to consider the contract, agreement, legal obligations.
objectively the viewpoint of parties.
To ensure regular and timely release To provide goods and / or services timely as
of payment on due dates for work per agreed quality and specifications at
done. minimum cost of GETCO.
To ensure that no improper demand is To abide by the general discipline to be
made by employees or by anyone on our maintained in out dealings.
To give maximum possible assistance To be true and honest in furnishing
to all the vendors / supplier / information including payment to agents /
Service provider and other to enable sub-agent.
them to complete the contract in
To provide all information to Not to divulge any information, business
suppliers / contractors relating to details available during the course of
contract / job which facilitate him business relationship to others without the
to complete the contract / job written consent of GETCO.
successfully in time.
To ensure minimum hurdles to vendors Not to enter into carter / syndicate /
/ suppliers / contractors in complete understanding whether formal / non-formal so
of agreement / contract / work order. as to influence the price.
Seal & Signature Seal & Signature
(GETCO Authorized Signatory) (Party’s Authorized Person)
Name: Name:
Designation: Designation:
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