SUPPLY, INSTALLATION AND COMMISSIONING OF IOT BASED WATER LEVEL INDICATOR SYSTEM

(1). Supply as per description / Specification.

A] Bulk Order: Bulk order will be placed on the manufacturer or its authorized agent having proven performance. The manufacturer firm must have satisfactorily executed atleast one single purchase order of Zonal Railways/ PUS/CORE for the tendered item [ ORfor the items having same description, but of different sizes / ratings /capacities]. This period of three years shall be counted with respect to tender opening date. If it is not mentioned in special condition then performance will be considered for tendered item [OR for the items having same description, but of different sizes / ratings /capacities] only. [B] The onus of submission of requisite documents in support of supply { [i] Receipt Notes/Proof of acceptance of material by consignee OR [ii] Inspection Certificate with self declaration by the bidder that supply has been accepted by consignee. Furnishing of false declaration shall render termination of contract and further action as per terms and conditions of contract} lies with tenderers. In case the tenderers do not submit the requisite documents as detailed above along with their offer, the tender will be decided on the basis of their past supply performance records as available with IR [ if any] and no back reference shall be made in this regard. [C] In case tenderer participates as an authorized agent, then the performance as required above shall be that of Principal authorizing the agent. It may so happen that the agent has credentials of past supply for a different Principal but this will not be considered as performance for placing bulk order in case of change of Principal. [D] In case none of the firms who have participated in the tender, fulfill the criteria specified in para [A] above, then the purchaser reserves the right to procure bulk quantity from the tenderers who have participated based on other credentials submitted by them in support of their offer.

SPECIFICATION FOR lOT BASED WATER LEVEL INDICATOR SYSTEM FOR INDIAN RAILWAY PASSENGER COACHES are ATTACHED along with this Tender These attached specifications should be complied with by the bidder.

Procurement will be made from only 'original manufacturers' or their 'authorized dealers' with authorization certificate. Manufacturers /Authorized dealers to submit documents in support of their claim. Any authorized dealer quoting must enclose 'authorization certificate' from their manufacturer

The supplier firm shall comply to the norms of railways as per the specifications attached, Scope of Work and other conditions with respect to IS/RDSO-CG/0002:2025 or Latest.

1)EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender Conditions. 2) In case of submission of Earnest Money Deposit in the form of Bank Guarantee, please refer Annexure- 6 of Southern Railway Tender conditions.

SECURITY DEPOSIT (SD) (a).Shall be 5% of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of Southern Railway Tender Conditions. In case of submission of security Deposit in the form of Bank Guarantee. (b).Unless otherwise agreed between the Purchaser and the contractor or otherwise mentioned in the tender document, the contractor shall, within 21 days of posting of written notice of acceptance of the offer to the contractor, deposit with the Railway concerned (in cash or the equivalent in Government Securities or approved Banker's Guarantee Bond or any other approved form as stipulated in the tender document) a sum as stipulated in the tender document, towards Security Deposit. (c). Unless otherwise specified in the tender document, Security Deposit should remain valid for a minimum period of 60 days beyond the date of completion of all the contractual obligations of the supplier, including warranty obligations. ( Ref: railway Board letter No. 2022/RS(G)/779/13(E 3402809), dated 21/09/2022 ) (d). please refer Annexure - 5 of Southern Railway Tender conditions.

[a] Tenderers are hereby instructed to supply the tendered quantity to the respective consignee(s) as indicated in tender document. ( Whereever Applicable ) [b] If Tenderers mention anywhere in its offer contrary to (a) above and/or mentions not to supply to some of the consignees, such offer may not be considered for ordering for such consignees where the tenderer has not agreed to directly deliver the stores without any back reference.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

TPI

Inspection by the TPI (as assigned during the generation of Purchase Order) If the total value comes above 5 Lakhs - Inspection by TPI agency. Railways right to appoint TPI Agency of its choice is absolute. Railway also reserves the right to change the TPI Agency at any time through issue of modification advice against the Purchase Order. Firm to please mention the place of inspection with full address and pin code. (Inspection by CONSIGNEE - If the total value comes below 5 Lakhs )

Warranty as per consignees requirement or Para 3200 of IRS conditions of Contract or as mentioned in guiding specification, whichever is higher Warranty period mentioned in specification/MDTS is applicable. If warranty period is not mentioned in respective specification/MDTS, standard warranty period as mentioned in IRS conditions is applicable. In case, there is a discrepancy regarding warranty period mentioned in specification/MDTS and standard warranty clause, then warranty period mentioned in specification/MDTS shall prevail. Tenderers should further note that if the Guarantee/Warranty is a part of the tendered specification and/or tender schedule, then any deviation on this count, shall be treated as a technical deviation, which may render their offer technically unsuitable. Bidders are advised to bring such deviation(s) clearly in the technical deviation statement. In case, this deviation is not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity in this regard or any other respect shall be to the disadvantage of the bidder. Further, Suppliers shall ensure that the materials are invariably stamped with manufacturers name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty.

Procurement of the item is restricted to Local suppliers with minimum local content of 20% (Class-I or Class-II Local supplier as defined in Railway Board letter no: No.2020/RS(G)/779/2/Pt.1 dated 25.09.2020) only and the vendors who do not qualify to be "Local suppliers" (i.e., "Non-Local suppliers" with local content less than 20%) should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a "Local supplier" for the tendered item participates in the tender, it does so at it's own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor. Offer of the firm shall be summarily rejected in case of noncompliance of above declaration. For more details please refer para 16.0 of SR Tender Conditions attached with this tender.

Sample ( If asked by consignee) : ------------------------------------------- Sample shall be submitted to the consignee for approval within 15 days from the date of the Purchase Order. The consignee shall approve the sample within 15 days.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender condition.

Tenderers shall confirm the following declaration failing which the offers are likely to be ignored. " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. I certify that this bidder is not from such a country or,if from such a country, has been registered with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached.

For PUBLIC PROCUREMENT POLICY (Preference to Make in India ), please refer Para 16.0 Part B of Southern Railway Tender Conditions

Bidders are advised to bring such deviation(s) clearly in the technical deviation statement.

Delivery of Material Free Till Destination, Unloading at Destination is under the Scope of the Supplier

In case, this deviation is not indicated in the technical deviation statement, it will be presumed that offer is as per the tendered specification in all respect. Any ambiguity in this regard or any other respect shall be to the disadvantage of the bidder. Further, Suppliers shall ensure that the materials are invariably stamped with manufacturers name and month & year of manufacture as may be detailed in drawing/specification of material to enable correct reckoning of warranty.

11.Bank Guarantee towards Warranty obligation The model proforma of the Warranty/Guarantee bond is annexed as Annexure 5.3. It would be the responsibility of the contractor to ensure that Bank Guarantee (BG) required to be submitted by them, should be sent directly by the issuing Bank under registered Post to the concerned Purchasing Authority and, in no case should be brought by the tenderer. That is to say, the firm shall not involve themselves in transmission of the BG between the issuing bank and the purchaser.

TPI ( wherever applicable) 1). TPI Inspection at OEM's premises. 2). Tenderers may refer Annexure 13 of SR Tender conditions under the Link https://www.ireps.gov.in/ireps/upload/repository/railway/582/161/public/SR_Tender_Conditions_Ver_1_0_2026.pdf 3). TPI Agency will be governed by Railway Board Letter No.2022/RS(G)/779/8 Dated.04.01.2023.

Time preference clause is not applicable in this Tender

The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

PVC Clause Not applicable - in this Tender

Clause : 1. In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose LD for extension of delivery period or may decide to cancel the contract by imposing General Damages, LD/GD will be levied as per terms and conditions of railways 2. Wherever applicable, and firm fails to submit ePBG/SD amount within time frame, railway reserves the right to cancel LOA duly imposing appropriate pre-determined charges

The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/attached with the tender.

Have you quoted in the prescribed proforma

Have you kept your offer valid for 90 days.[validity of 120 days is required for items of Machinery and Plants]

Have you quoted price on the basis of free delivery to destination, indicating the break up

Tenderers to acknowledge having read and also accept the Tender Conditions for Electronic Tenders as available at Southern Railway Stores Documents link in the e-procurement website

Have you attached any performance statements with your offer For proof of supply to other railways / production units copy of Purchase Order, Inspection certificate and receipt note / certificate must be uploaded. Non- submission of such vital documents may be taken as their not having any such past performance.

Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.

The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition not recommended]

The bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the IRS Conditions of Contract and [or] special Conditions and [or] other Conditions specified/ attached with the tender.

The submission of e-PBG/SD/EMD ------------------------------------------------------------------------------ The submission of e-PBG/SD/EMD (whereever Applicable) in the form of a Demand Draft, method has been discontinued with effect from 15/12/2023, as per RBI letter number BD(T) No.S-1013/17.01.002/2023-24, dated 12/12/2023, and Sr.DFM/TVC Letter number No.A112/TVC/BR&SUS, dated 13/12/2023. Henceforth, you are requested to remit the e-PBG/SD amount directly to the Southern Railway Account Number 03518501011 through digital payment methods such as NEFT/RTGS. If the firm fails to submit ePBG/SD amount within time frame, railway reserves the right to cancel LOA duly imposing appropriate pre-determined charges NEFT form attached

SD (if applicable) may be submitted in the form of BG,FDR or through NEFT/RTGS Bank Guarantee ( Whereever Applicable) Firm should submit Bank Guarantee as per Law Officer/HQ Letter No: :C.356/Genl/Law/2026/BG, dated 27/04/2026

Non Execution of PO within Delivery period: --------------------------------------------------------- In case firm fails to execute the contract within original or extended delivery period, the purchaser will be entitled to impose LD for extension of delivery period or may decide to cancel the contract by imposing General Damages, LD/GD will be levied as per terms and conditions of railways.

Packing Condition: -------------------------- Material Should be Securely packed and with Delivery Note.

Note to bidders : As per Southern Railway Tender Condition 3.4.1 (C) -attached below Manufacturer may note that an agent can represent only one firm in a tender and any manufacture cannot submit more than one offer Against a tender through different sole selling agents or one offer directly and Other offers through sole selling agents, in other words, in a tender, either the Indian agent on behalf of the Principle/OEM or Principal/OEM itself can bid but both cannot bid simultaneously for the same items/product in the same tender. In such a situation all the offers will be rejected. Also a "100% Indian Subsidiary" of the foreign firm cannot bid through another agent. The Relation between the Principal/OEM & Agent or Indian Subsidiary(100% or Otherwise) should be contractually established and clear.

In case of any damage during supply, the consignment will be rejected, and the consignor will be liable to take back the product from the consignee.

BOM & other documents ( whereever applicable) : GA drawing | BOM | shall be submitted to the consignee for approval within 15 days from the date of the Purchase Order. The consignee shall approve the same within 15 days.

SPECIFICATION FOR lOT BASED WATER LEVEL INDICATOR SYSTEM FOR INDIAN RAILWAY PASSENGER COACHES ATTACHED

Material should be delivered to SENIOR SECTION ENGINEER/C&W/TVCN, Coaching Depot Thiruvananthapuram North (Kochuveli), KARIKKAKOM PO, TRIVANDRUM KERALA 695021 ( Door Step Delivery ) Contact No. +919496332727 ,[email protected]

Warranty Period: 72 months from the date of supply or 60 months from the date of commissioning, whichever is earlier

Installation and commissioning of IOT-based Water Level Indicator System for LHB AC Coaches shall commence within 7 days from the date of completion of delivery of materials, and the entire work shall be completed within 180 days.

Packing Instruction :-The materials shall be packed coach-set wise.

Warranty Certificate shall be submitted along with the product.

Installation shall be carried out at different locations as follows: NCJ Depot, TVC Depot, TVCN Depot, ERM-CD, or at other premises as per the instructions of the Sr. DME/TVC

The Contract shall be governed by the Indian Railway Standard General Conditions of Contract (GCC) Latest Version.

Manufacturer's name plate with Purchase order no. & date, serial / batch number along with month and year of manufacture shall be fitted at a visible location for identification on major assemblies of the system supplied.

Option Clause: : As per Railway Board letter No. 2021/RS(G)/779/5 Dt 04.03.2022, The purchaser is entitled to vary the total order quantity up to + 30% anytime within the delivery period (including extended delivery period and even at the time of ordering) by giving suitable notice on the same price and terms and conditions, even if the supply of original ordered quantity is completed before the last date of scheduled delivery. The + 30% option clause can be operated in one or more than one instalment as long as the total variation in quantity does not exceed the limit of 30% of ordered quantity. For operation of (+) 30% option clause, the increase in quantity with respect to the order quantity can be done by giving suitable delivery schedule for the enhanced quantity and the tenderer shall be bound to accept the quantity so ordered on the basis of his original o%uFB00er.In case letter of acceptance were issued for multiple consignees with the same all inclusive rate, then ption clause will be operatedup to 30% of the letter of acceptance quantity for any of the consignee. In case letter of acceptance were issued for multiple consignee with different all inclusive rates, then option clause will be operated up to 30% of the Letter of Acceptance quantity for that consignee.

Warranty & Bank Guarantee i. Firms shall provide Bank Guarantee (BG) equivalent to 30% of the total contract value towards ensuring 6 years warranty obligations, including battery, e-SIM services, and preventive maintenance. ii. Instead of a single BG, the same shall be submitted in through multiple Bank Guarantees, each linked to defined maintenance periods. The arrangement shall broadly be as follows: An initial BG equivalent to 2.5% of contract value shall be submitted with a validity of 8 months (to cover full cycle including claim/encashment period). Subsequent BGs shall be furnished in advance for extended periods (e.g., up to 14 months or as agreed), ensuring continuous coverage of warranty obligations. Based on satisfactory completion of maintenance activities during each period, the corresponding BG shall be released progressively, while ensuring that valid BG coverage is always maintained for the remaining warranty duration. iii. Flexibility may be given to the supplier for structuring BG validity as: 6-month intervals, or 12-month intervals depending upon mutual agreement, with proportional release after compliance.

Penalty clause: A penalty of Rs 100/- per day per coach shall be imposed for each coach where the WLI system remains non- operational beyond the 5-day grace period, until satisfactory functionality is confirmed by the depot.

Prototype Approval : Prototype Approval i. Prototype of the WLI system shall be approved by RDSO prior to bulk procurement and fitment as per attached letter( Dy.CME/Chg/HQ letter, dated 24.03.2026) ii. Only RDSO-approved systems conforming to Specification No. IS/RDSO-CG/0002:2025 are adopted.