CUSTOMIZED COMPLETE IJT AIRCRAFT PACKING 10 Nos Located At IJTLSP Hangar Aircraft Division HAL Bangalore

HINDUSTAN AERONAUTICS LIMITED IJT PROJECT GROUP, AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560 017 INDIA Phone: +91 80 22321585, Fax +91 80 22315188 Web Site: www.hal-india.co.in

IFT No. IJT/SER10008

Scope of Service CUSTOMIZED COMPLETE IJT AIRCRAFT PACKING .

Tenderer / Bidder Details

1 Name of the Tenderer / Bidder M/s.

2 Nature of Organization (Govt. / Public Limited Co. / Pvt. Limited Co. / Partnership / Proprietary)

3 Address of Registered Office

4 Address in Bangalore

5 Contact Person & Designation with Mobile No.

6 Telephone No.

9 Please confirm whether the bidder is Unregistered / Registered / Composition Scheme in GSTN

10 GSTIN No. (Copy to be Submited)

11 PAN No. (Copy to be uploaded)

12 Are you a startup? An entity shall be considered as a Startup: i. Upto a period of ten years from the date of incorporation/ registration (Pvt Ltd, Partnership or LLP) ii. Turnover of the entity for any of the financial years since incorporation/ registration has not exceeded one hundred crore rupees. iii. Entity is working towards innovation, development or improvement of products or processes or services, or if it is a scalable business model with a high potential of employment generation or wealth creation. (An entity formed by splitting up or reconstruction of an existing business shall not be considered as a Startup)

If Yes, copy of the DPIIT (Dept. for Promotion of Industry and Internal Trade) recognition to be provided in the Technical Bid, else the bidder will not get the Purchase Preference applicable for Startup firms.

13 Whether the Bidder is MSE as per MSMED Act (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by SC/ST? (If Yes, pl. attach the relevant document to prove the same in the Technical Bid)

Whether the MSE is owned by Woman Enterpreneur? (If Yes, pl. attach the relevant document to prove the same in the TTechnical Bid)

Bidders who wants to avail privileges given to MSE vendors, should have UAN. Copy of the Udyog Aadhar certification shall be submitted to consider such privileges to MSEs.

14 Whether the Bidder is a Registered Vendor with any of the HAL Divisions.

If 'Yes', please confirm the name of HAL Divisions where you have registered and provide the details such as Vendor Registration No. & Category and UPLOAD related documents to support your claim.

15 Pl. confirm the adress to which Contract to be placed in the event of acceptance of your tender after bid evaluation.

16 Bidder shall indicate their GeM (Government e Marketplace) Seller ID.

BANK DETAILS (Copy of cancelled cheque leaf to be Submited) Bank Details Bank Account No.

Name of the Bank

Type of Account

1. SCOPE OF SERVICE (SOS) - Essential

Sl. No. Module Details Instructions Bidders action Complied Yes/ No If 'No', please provide your justification on deviation. In case of space constraint then the same shall be provided as per the Deviation Statement format at Annexure-1 enclosed

1.1 COMPLETE IJT AIRCRAFT PACKING ( CONSISTING OF FOLLOWING SUB MODULES ) - Total 10 No Aircrafts. Located at IJT-LSP Hangar ( Aircraft Divn) - HAL , Bangalore. SUB MODULES FOR EACH AIRCRAFT : a) PACKING OF IJT FUSELAGE (Quantity - 1 No.) b) PACKING OF IJT WING (Quantity - 2 Nos.) c) PACKING OF IJT FLAP (Quantity - 2 Nos.) d) PACKING OF IJT AILERON (Quantity - 2 Nos.) e) PACKING OF IJT HORIZONTAL STABILIZER (Quantity - 1 No.) f) PACKING OF IJT ELEVATOR (Quantity - 2 Nos.) g) PACKING OF IJT VERTICAL FIN (Quantity - 1 No.) h) PACKING OF IJT RUDDER (Quantity - 1 No.) Noted & Confirmed

1.2 The rates as per this contract shall be firm and valid. Noted & Confirmed

1.3 Aircraft Packing Activity should be completed within 21 Days from the date of intimation for against each consignment. Essential

1.4 Contractor shall have no claim of any expenditure incurred by them other than specifically agreed in the contract. The contractor shall not be entitled for any advance on account of the service to be undertaken by him. Noted & Confirmed

1.5 BOX-1 FUSELAGE Lifting Points: For the lifting points for the equipped fuselage use the following fuselage locations:. 1) STA#02 located at the aircraft centreline, at the edge of windscreen assembly 2) STA#19 LH and RH sling point, located near rear cockpit arch. 3) STA#31 LH and RH sling point 4) STA#26 Fin attachment point 5) STA#41 Horizontal tail attachment point. Location of support board: The location of support boards which transfer the load of the fuselage to the floor (base) of the box are: 1) STA#02 2) STA#12 3) STA#21 4) STA#32 5) STA#37 Locking points: Use sling/ lifting points as locking points. (i) Packing Casing Fabrication: Construction of a zero-vibration packed casing using: a) Fabricate bottom and top MS square hollow tube frame 100x100x5mm as the base, equipped with provisions for lifting via spread beam & web sling and lashing b) Wire rope compression Dampers (Certified from OEM); adequate capacity to be planned on equal load distribution basis. c) Total static load of fuselage=1660 Kg, A Factor of Safety = 1.5 to be considered in selection of dampers. d) Wire rope dampers to be mounted on the square hollow tube frame. e) High Density Foam Clamping to be used as a backup support to dampers. ii) Assembly of Interior Structure: a) Install adequate thick pine wood floor on the top of the square hollow tube frame assembly. b) Erect contour boards, pine wood pillars and plywood walls on the bottom frame. Essential

(iii) Cushioning Installation: Construct pine wood contour boards at 5 specified locations, lined with XLPU foam for cushioning. Essential

(iv) Protection of Sensitive Components: a) Protect scratch-sensitive canopy and windscreen using: 1st layer of Butter Paper, 2nd layer of lightweight Soft cotton felt and 3rd layer Foam Essential

(v) Fuselage Wrapping: a) Wrap the fuselage completely with Air bubble sheet, and Volatile Corrosion Inhibitors (VCI). Essential

vii) Desiccant Provision: a) Include suitable desiccant material to prevent moisture ingress. Essential

(viii) Protection of ICY points: a) Nylon/Teflon bushes to be provided to protect Inter-changeability points. Essential

ix) Static and Dynamic Stability: a) Ensure zero displacement of the item in all axes using pine wood stiffer lined with suitable foam. Essential

(x) Locking and Lashing: a) Specified locations of lashing points will be used for securing the cargo within the box. Essential

(xi) Closure Mechanism: a) Securely close length, width, and top side panels using suitable fasteners. Essential

(xii) Reinforcement: a) Reinforce the box with steel L angles, ratchet, and lashing. b) Cover the box with a tarpaulin sheet. Essential

(xiii) Centre of Gravity Indication: a) Centre of Gravity position to be clearly indicated on the packed box. Essential

(xiv) Safety Indications & Monitoring: a) Display caution boards at suitable locations and exhibit DO’s/Don’ts on the consignment. b) Incorporate tilt watch & shock watch to monitor handling conditions during transit. Essential

1.6 BOX- 2 Wing Set+ Flap Set+ Aileron Set+ Lifting Points: For the lifting points for the equipped wing use the strap/Belt at the following locations: 1. Centre Root fitting 2. Rear Root fitting and 3. STA#12 of wing for lifting. Locking Points: For the locking points for the equipped wing, Use the following locations: 1. Centre Root fitting 2. Rear Root fitting 3. Wing STA#11 Fwd. attachment. 4. Wing STA#11 Aft. Attachment. Mounting Points: Mounting points for the equipped wing is same as that of Locking Points. Location of support board: The location of support boards which transfer the load of the wing to the floor (base) of the box are: 1) STA#01 2) STA#05 3) STA#12 4) STA#16 Locking points: Use sling/ lifting points as locking points. i) Packing Casing Fabrication: Construction of a zero-vibration packing case using: a) Fabricate bottom and top MS square hollow tube frame 100x100x5mm as the base, equipped with provision for lifting via spread beam & web sling and lashing. b) Wire rope compression Dampers (Certified from OEM); damper of adequate capacity to be planned on equal load distribution basis. c) Total static load of (Wing set+ Flap set+ Aileron set) = 580 Kg, A Factor of Safety = 1.5 to be considered in selection of dampers. d) Wire rope dampers to be mounted on the square hollow tube frame. e) High Density Foam Clamping to be used as a backup support for dampers. Note: Wing, Flap, Aileron to be placed in Nose down condition. Essential

ii) Assembly of Interior Structure: a) Install adequate thick pine wood floor on the top of the square hollow tube frame assembly. b) Erect contour boards, pine wood pillars and plywood walls on the bottom frame. (iii) Cushioning Installation: Wing set; Construct pine wood contour boards at specified locations, lined with XLPU foam for cushioning. Flap Set and Aileron Set: Suitable foam packing to be provided to support the Flap and Aileron Contours Essential

(iv) Protection of Sensitive Components: a) Protect scratch-sensitive components using suitable material (v) Wing Set, Flap Set, Aileron Set Wrapping: a) Wrap the components completely with Air bubble sheet and Volatile Corrosion Inhibitors (VCI). vii) Desiccant Provision: a) Include suitable desiccant material to prevent moisture ingress. (viii) Protection of ICY points: a) Suitable Nylon/Teflon bushes to be provided at Inter-changeability points. ix) Static and Dynamic Stability: a) Ensure zero displacement of the item in all axes using pine wood stiffener lined with suitable foam Essential

(x) Wing Locking and Lashing: a) Specified locations of lashing points will be used for securing the cargo within the box. (xi) Closure Mechanism: a) Securely close length, width, and top side panels using suitable fasteners. (xii) Reinforcement: a) Reinforce the box with steel L angles, ratchet, and lashing. b) Cover the entire box with a tarpaulin sheet. (xiii) Centre of Gravity Indication: a) Centre of Gravity position to be clearly indicated on the packed box. (xiv) Safety Indications & Monitoring: a) Display caution boards at suitable locations and exhibit DO’s/Don’ts on the consignment. b) Incorporate tilt watch & shock watch to monitor handling conditions during transit. Essential

1.7 BOX- 3 Horizontal Stabilizer + Elevator set+ Vertical Fin+ Rudder i) Packing Casing Fabrication: a) Fabrication of a suitable box with pinewood flooring, pinewood pillars and plywood walls with provision for lashing and lifting with fork lift. b) Bedding foam preparation: Prepare a suitable vibration arrestor bed using XLPU foam. c) Total static load of (Horizontal Stabilizer + Elevator set+ Vertical Fin+ Rudder) = 134 Kg, A Factor of Safety = 1.5 to be considered in selection of foam Note: Horizontal Stabilizer and Elevator set+ Vertical Fin+ Rudder to be placed in Nose down condition. Essential

ii) Assembly of Interior Structure: a) Install adequate thick pine wood floor with suitable foam. b) Erect pine wood pillars and plywood walls on the base. Essential

(iii) Cushioning Installation: Horizontal Stabilizer, Elevator set, Vertical Fin and Rudder: Suitable foam packing to be provided to support contour surface of Horizontal Stabilizer, Elevator set, Vertical Fin and Rudder. Essential

(iv) Protection of Sensitive Components: a) Protect scratch-sensitive components using suitable material Essential

(v) Horizontal Stabilizer, Elevator set, Vertical Fin and Rudder Wrapping: a) Wrap the components completely with Air bubble sheet, and Volatile Corrosion Inhibitors (VCI). Essential

vii) Desiccant Provision: a) Include suitable desiccant material to prevent moisture ingress. (viii) Protection of ICY points: a) Suitable Nylon/Teflon bushes to be provided at Inter-changeability points. ix) Static and Dynamic Stability: a) Ensure zero displacement of the item in all axes using pine wood stiffener lined with suitable foam. Essential

(x) Locking and Lashing : a) Specified locations of lashing points will be used for securing the cargo within the box. (xi) Closure Mechanism: a) Securely close length, width, and top side panels using suitable fasteners (xii) Reinforcement: a) Reinforce the box with steel L angles, ratchet, and lashing. b) Cover the box with a tarpaulin sheet. (xiii) Centre of Gravity Indication: a) Centre of Gravity position to be clearly indicated on the packed box. (xiv) Safety Indications & Monitoring: a) Display caution boards at suitable locations and exhibit DO’s/Don’ts on the consignment. b) Incorporate tilt watch & shock watch to monitor the handling conditions during transit. Essential

1.8 Submission of Bill:

a PAYMENT WILL BE MADE WITH IN 30 DAYS AFTER SUBMISSION OF INVOICE BY VENDOR AND ACCEPTANCE OF WORK FOR EACH AIRCRAFT PACKING. Noted & Confirmed

b WORK COMPLETION REPORT SHOULD BE SUBMITTED BY THE VENDOR AFTER COMPLETION OF EACH ACTIVITY Noted & Confirmed

2. SPECIAL CONDITIONS - Essential ( MANDATORY DOCUMENTS )

Note: The below documents to be submitted along with quotation ( Technical Bid ).

2.1 Tentative design concept (Schematic 3D model) to be submitted. Essential

2.2 Drawing of the Enclosure with Tentative Bill of Material. Essential

2.3 Detailed procedure for Standard packing to be provided. Essential

2.4 Technical Data sheet to be provided for wire Dampers. Essential

2.5 Provide all technical specification details of materials used in the packing Essential

2.6 Experience in handling similar consignments with zero vibration packing for HAL or other reputed aerospace customers with photographs and purchase order copy to be provided for authentication Essential

2.7 Ability for initial investment for carrying out the activity should be stated (To be provided in vendors letter head duly coordinated ) Essential

CONDITIONS TO BE COMPLIED AFTER PLACEMENT OF PO

2.8 Certificate of conformity for Wire Dampers. Essential

2.9 Technical Data Sheet and certificate for Pine wood used Essential

2.10 Technical data sheet for VCI (Volatile Corrosion Inhibitor). Essential

2.11 Technical Data sheet for XLPE & EPE foam used. Essential

2.12 Technical Data Sheet & COC for Tilt watch. Essential

2.13 Technical Data Sheet & COC for Shock watch. Essential

3. BID QUALIFYING CRITERIA - Essential

3.1 Site Visit: a) Bidder must visit site of work at IJT Project Group of Aircraft Division, Bangalore to understand the Precise scope of work connection with the current proposal before submission of bids (technical and commercial). b) Please note the offers are liable for rejection in case the Vendor has not visited the site. Essential To Note & Confirm their date of site visit and proof of visit shall be uploaded.

3.2 TENDER EMD: Tender EMD or EMD exemption certificate copy as provided in the Tender Notification. If the bidder is a MSE or Startup Entity - recognized by DIPPP as per the Gazette Notification No. 113 dated 17/02/2016 (and as amended from time to time), then, the above BQC (EMD) is exempted provided such bidder shall furnish documentary proof for being MSE/Startup Entity as stipulated by the Ministry and placement of PO shall be on such MSE/Startup Entity, else, they should submit requisite EMD. Confirmed & submitted EMD / exemption certificate as per Tender Notification

3.3 DETAILS OF CONSTITUTION OR LEGAL STATUS OF THE TENDERER : In case of an Indian Bidder, they should be a company/firm/proprietorship having valid GSTN Registration and PAN. In case of a Foreign Bidder, they should have a valid Tax Residency Certificate issued by their Government Authority. A copy of the same must be uploaded with their Technical Bid. To Note, Confirm & upload the relevant documentary evidence.

3.4 THE VENDOR SHALL BE ISO-9001 CERTIFIED. To Note, Confirm & upload the relevant documentary evidence.

3.2 Bidders to Note The Following:

3.2.1 The bidder alongwith the bid shall furnish documentary evidence at the first instance itself to substantiate their claim meeting the requirement specified in pre qualification criteria. Qualification may be completed based on the details so furnished without seeking any subsequent additional information. Noted & Confirmed

3.2.2 Even though bidder meets all the criteria mentioned above, HAL reserves the right to assess the Bidder’s capability and capacity to perform the job, in the overall interest of HAL and HAL can reject the bid(s) at any time without assigning any reason and without incurring any liability to the affected bidders(s). Noted & Confirmed

3.2.3 The tender is open to all Indian Bidders and should be i) a Company/Firm incorporated/registered in India or ii) a majority of its shareholding or effective control of the entity is exercised from India or iii) a Proprietorship entity from India. Noted & Confirmed

3.2.4 HAL will provide facilities for vendor's service activity during packing of the IJT-LSP aircraft at Aircraft Division premises. Authorised & experienced representative from vendor side to be available for utilisation of these facilities. Noted & Confirmed

3.2.5 The vendor has to bear all the expenditure for execution of this order including material transportation, payment of necessary taxes and levies while bringing / taking the equipment, positioning the personnel at HAL Aircraft Division/any other location in the country for erection / repair / rework, obtaining necessary clearances / permissions from concerned agencies, losses / damages / claims during the period of execution and warranty. Noted & Confirmed

3.2.6 Safety precautions shall be followed by the vendor personnel using PPE devices while execution of order at HAL premises. HAL is not responsible for any lapses in safety procedures and accidents. Noted & Confirmed

Note [FOR STRICT COMPLIANCE] [I] TENDERERS MUST FURNISH ALL RELEVANT CERTIFICATES / DOCUMENTS / INFORMATION IN SUPPORT OF THEIR CREDENTIALS TO THE "PQC-ESSENTIAL CRITERIA" ALONGWITH THE 'TECHNICAL BID'. ALL ESSENTIAL CONDITIONS SHALL BE AGREED TO BY THE BIDDER. [II] TENDERERS NOT MEETING ANY OF THE MENTIONED ESSENTIAL CRITERIA / ESSENTIAL CONDITIONS IN THE IFT SHALL BE REJECTED WITHOUT ASSIGNING ANY REASON. [III] DESIRABLE CRITERIA WILL NOT BE A PRE-QUALIFYING CRITERIA TO REJECT ANY TENDER.

4. INSTRUCTION TO BIDDER / TENDERER

4.1 Eligibility of the Bidder (Essential):

a The invitation of Tender is open to all Indian bidders who meets the Bid Qualifying Criteria. Noted

b Tenderer should not be under liquidation, court receivership or similar proceedings. To Note & Confirm

c Tenderer should not be 'blacklisted/delisted' by any Central Government PSU / Government Department. To Note & Confirm

4.2 Cost of Tender/ Bidding: The Tenderer shall bear all costs associated with the preparation and submission of the Tender, and HAL, will in no case be responsible or liable for this cost, regardless of the conduct or outcome of the Tendering process. Noted

4.3 Contents of Tender Document: The Tenderer is expected to examine all the Annexures, Terms and Specifications of the Tender Documents. The Tender Document with all its attachments thereto, shall be considered to be read, understood and accepted by the Tenderer. The same shall be deemed to form an integral part of the Order. Failure to furnish all information required by the Tender Documents or submission of a Tender not substantially responsive to the Tender Documents in every respect will be at Tenderer's risk and may result in the rejection of the Tender. Noted

4.4 Compliance of Tender Document: Tenderer is to ensure compliance of all provisions of the Tender Document and submit their tender accordingly. Tenders not submitted in the prescribed format are liable to be rejected. Noted

4.5 HAL's Right to modify the Tender Document or extend the Tender due date: Noted

a At any time prior to the deadline for submission of Tenders, the Company (HAL) may, for any reason, whether on its own requirement or in response to a clarification requested by prospective Tenderers, modify the Tender Documents by issuing addenda / corrigenda. Noted

b Any addendum / corrigendum thus issued shall be part of the Tender Documents. Noted

c The Company may, at its discretion, extend the due date of submission of Tenders in order to allow the Tenderers a reasonable time to furnish their most competitive Tender taking into account the addenda / corrigenda issued. Such Addenda / Corrigenda shall be hosted in HAL website / e-Portal only, in case of an open tender. Tenderer should regularly visit website to keep themselves updated. Noted

d The Company may, in exceptional circumstances and at its discretion, on giving reasonable reason in Company website can extend the deadline for the submission of Tenders in which case all rights and obligations of the Company and Tenderers, previously subject to the original deadline will thereafter be subject to deadline as extended. Noted

4.6 HAL's right to accept or reject any or all Bids: HAL reserves the right to accept or reject any Tender, and to annul the Tendering process and reject all Tenders at any time prior to award of the Contract without thereby incurring any liability to the affected Tenderer(s) or any obligations to inform the affected Tenderer(s) of the ground for Company's action. Noted

4.7 Instructions for filling the Price Bid:

a The Price Bid shall be submited strictly as per the format given in our tender document, failing which the offer will be treated as non-responsive and rejected. Noted

b The Tenderer shall bear the responsibility of all payment to the statutory government agencies as applicable under the law. HAL will not entertain any claim whatsoever in this regard. Noted

c The tenderers are required to take into account while quoting their rates, all the factors including any fluctuations in the Market Rates etc. No claim will be entertained on this account after acceptance of the tender except statutory levies. Noted

d Conditional discount, if offered, shall not be considered for evaluation. Noted

e Charges quoted by the Tenderer shall be firm and fixed during the Tenderer's performance of the Contract. A Tender submitted with an adjustable price quotation will be treated as non-responsive and rejected. Noted

4.8 Bid Evaluation:

a All the valid bids submitted by the bidders would be opened and examined for adherence / compliance to the requirements as specified in this IFT. In case of ambiguity or non-clarity in statements given by the bidders, HAL may seek information / clarification from any or all the bidders. Only such offers that meet Bid Qualifying Criteria & other essential Conditions / Scope of Service (essential) shall only be considered for Price bid opening, further evaluation and award of order. In case of any incomplete details with respect to tender terms in the offer are noticed, based on the merits of the case, HAL would take its own decision for evaluation of bid. Noted

4.9 Price Bid Evaluation:

a Evaluation of the Price Bid will be on Package Basis Only. HAL will consider the bid for award of order which is lowest in the bid evaluation value and confirming to the HAL tender requirement. Prices will be considered for evaluation and award of Order, only if, all line items in the respective bid evauation group/package are quoted. In the absence of quote against any line item(s), such quote will be considered only if the bidder confirms that the charges against such NIL quote lines are already considered in the other line items, else, such incomplete price quote will be rejected. Noted

b The evaluation will be based on landed cost at the Division by including freight charges, insurance applicable GST to the base price quoted by the bidders. Noted

c In addition to price, the most advantageous bid will be ascertained on the basis of : a) Terms of Delivery b) Payment terms c) Compliance to Commercial Terms and Conditions. Noted

d After evaluation of the Price Bids, if more than one lowest Bid Evaluation Value (L1) arrive, HAL reserves the right to seek revised offer from such bidders and place order on revised L1 offer. If same situation prevails, then, HAL reserve the right to place order on any one of them. Noted

e Conditional discounts will not be considered in evaluation of tender. Noted

4.10 Officer-in-Charge (OIC) : OIC for this contract will be the Head of Tooling Department or his authorised representative of IJT- Project Group. For Info

4.11 Safety Code to Workmen during Installation / Commissioning / AMC/ Execution of work: Supplier is requested to ensure all safety precaution of your personnel to prevent any accident. In case of any accident, HAL shall not be responsible for loss caused to your personnel and property. Also the Supplier shall at his own expense cover up and protect from any cause for the protection of the workplace, people & materials belonging to HAL. Any damage caused must be made good by the Supplier at his own expense. Deputed personnel should be covered under ESI/ Insurance. Noted

4.12 Quotation should be free from correction, over-writing, using correcting fluid etc. Noted

4.13 All drawings (photo/sketches) sent by HAL should be returned with quotations, if bidder is unable to quote HAL drawings/photos/sketches should also be returned immediately along with regret letter. Noted

4.14 HAL is not bound to accept the lowest or any quotation and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and bidder must supply the same at the rate quoted. Noted

4.15 MICRO SMALL & MEDIUM ENTERPRISE (MSE): The MSEs those are registered with District Industries Centers (DICs)/ Khadi and Village Industries Commission(KVIC)/ Khadi and Village Industries Board(KVIB)/ Coir Board/ NSIC/ Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises (MoMSME) are eligible for availing benefits under Public Procurement Policy for MSEs Order 2012. To avail the benefits, such MSE Bidders must declare UAM (Udyog Aadhar Memorandum) Number and submit the copy of UAM certificate along with their bid. The MSE Bidders who fail to submit UAM Number shall not be able to avail the benefits available to them under Public Procurement Policy for MSEs Order 2012. GoI has declared on 1st April 2025 and published the guidelines and procedures for new classification and registration of MSMEs in the Gazette. Accordingly, if you are coming under the new classification of MSMEs, then, please visit the Udyam Registration Portal and register yourself to get the Purchase Preference for MSEs. The new classification of MSME is as follows: Category New Classification Micro Investment does not exceed Rs. 2.5 Cr & Turnover does not exceed Rs. 10 Cr. Small Investment does not exceed Rs. 25 Cr & Turnover does not exceed Rs. 100 Cr. Medium Investment does not exceed Rs.125 Cr & Turnover does not exceed Rs. 500Cr. It may please be noted that the existing MSMEs status registered prior to 30th June 2020 shall continue to be valid only for a period up to 31st Mar. 2021. Hence, please do the needful to get yourself registered in the Udyam Registration Portal at the earliest and forward the details such as copy of the Udyam Registration Certificate and the Udyam Registration Number to update the same in our ERP system. Noted

4.16 HAL QUALITY POLICY: HAL, Aircraft Division is committed to Manufacture, Assembly and Supply of Aerospace Products and Services that consistently meet the applicable requirements of the Customer and other Interested Parties. The Division is committed to establishing, Implementing and Maintaining an effective Quality Management System and continually improving the Quality of Products, Processes and Services provided to ensure and enhance Customer Satisfaction. Noted

4.17 ENVIRONMENT COMPLIANCE: Aircraft Division is certified for ISO 14001: 2015 on Environmental Management Systems. Copy of the Environmental Policy is enclosed. Contractor shall take all necessary steps to protect the environment, to avoid damage or nuisance to natural environment or others resulting from pollution, or other consequences arising from his activity/product/ services. Contractor shall comply with all applicable environmental laws and government regulations from time to time which may affect (directly or indirectly) or be applicable to the product/service/contractor’s performance during the life cycle phase of the product /service concerning environmental Protection. Noted

4.18 CONFIDENTIALITY: For the purpose of this Tender/Contract/Agreement, the Bidder/Contractor/Supplier shall not store, copy or disclose HAL's data and information whether in written, machine readable or other tangible form or disclose orally, that is of value to HAL. Also, Bidder/Contractor/Supplier agrees to use HAL's data only for the purpose under this Tender/Contract/Agreement, restrict disclosure to any other person or entity or third party and shall safeguard the provided data including from cyber security risks etc. Bidder/Contractor/Supplier should promptly return within 90 days HAL's data in original media and should not keep HAL's data, upon expiry of Tender/Contract/Agreement or early termination of Contract/Agreement and certify that HAL's data has been deleted permanently. Non-adherence to this confidentiality clause by the Bidder/Contractor/Supplier shall be treated, as a material breach of this Tender/Contract/Agreement. The provisions of this clause shall survive and remain in force not withstanding the termination or expiry of this Contract/Agreement. The Supplier shall hold confidential technical data and information supplied by the Purchaser or on behalf of the Purchaser and shall not reproduce any such technical data or information or divulge the same to any third party without the prior written consent of the Purchaser. The Purchaser shall hold confidential technical data and information supplied by the Supplier or on behalf of the Supplier and shall not reproduce any such technical data or information or divulge the same to any third party without prior written consent of the Supplier except as far as may be necessary for either party to carry out its obligations under this Contract. Noted

5. TENDER TERMS & CONDITIONS

5.1 GENERAL CONDITIONS:

5.1.1 LATE TENDERS / DELAYED TENDERS: HAL will not be responsible for the loss or delay in receipt of tender documents/tenders in transit. HAL reserves the right to reject Late / Delayed / incomplete tenders. Noted & Confirmed

5.1.2 MODIFICATION AND WITHDRAWAL OF TENDERS: No Tender shall be modified after the deadline for submission of Tender. No Tender shall be allowed to be withdrawn in the interval between the deadline for submission of Tenders and the expiration of the period of Tender validity specified by the Tenderer on the Tender. Noted & Confirmed

5.1.3 TECHNICAL BID OPENING: The Technical Bid will be opened on the Opening Date & Time specified in the Tender Document. Noted & Confirmed

5.1.4 PRICE BID OPENING: The Company shall inform the time & date for "Price Bid Opening" to all such Bidders who qualify pursuant to Technical Bid evaluation. Noted & Confirmed

5.1.5 CONTACTING THE COMPANY: Subject to Clause 5.1.6 below, no Tenderer shall contact HAL on any matter relating to its Tender, from the time of Tender opening to the time the PO is awarded. Any effort by a Tenderer to influence the Company in any manner in respect of Tender evaluation or Tender comparison or award may result in the rejection of the Bidder's Tender. Noted & Confirmed

5.1.6 EXAMINATION OF TENDERS AND DETERMINATION OF RESPONSIVENESS: Company will examine the Tenders to determine whether they are complete, whether the documents have been properly signed/uploaded and whether the Tenders are generally in order. All responses to request for clarifications shall be in writing. Unsolicited clarification to the Tender and/or change in price other than through e-RA during its validity period would render the Tender liable for outright rejection. Noted & Confirmed

5.1.7 WRONG INFORMATION: If the Tenderer deliberately gives wrong information in his Tender to create circumstances for the acceptance of his Tender, HAL reserves the right to reject his Tender without any reference to the Tenderer and forfeit the EMD and take Administrative action against the Tenderer like non-issuance of Tenders etc., as deemed fit by the Accepting Officer. Noted & Confirmed

5.1.8 FALL CLAUSE: The price quoted should be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any persons/organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of the Govt. of India / State Govt. as the case may be during the period till the completion of the performance of the order placed and during currency of the order. If at any time during the said period, the Supplier reduces the sales price, sells or offers to sell such stores to any person / organization including the purchaser or any department of Central Govt. or any Dept. of State Govt., or any statutory undertaking of the Central or State Govt., as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction/sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced. Noted & Confirmed

5.1.9 EXIT CLAUSE:

a HAL shall have the right to terminate the contract, if: i. in the opinion of Officer-in-Charge (OIC), the contractor makes default in commencing the service within a reasonable time and continues in that state after a reasonable notice from OIC. ii. in the event of unsatisfactory performance by the Contractor during the contract period, or any of the information provided by the Contractor is found to be untrue, or Contractor is found to have attempted to influence any person involved with the contract through unethical means, the contract shall be terminated with one month advance notice without any financial implications to HAL. Notwithstanding the foregoing, in cases where it is found that a Contractor is engaged in unethical practices, they shall be barred from participating in the future contracts for a period of two years. iii. in the opinion of the OIC at any time, whether before or after extended date for completion, the contractor makes a default in proceeding with the work with due diligence and continues in that state even after a reasonable notice from OIC or iv. in the opinion of the OIC, the Contractor fails to comply with any of the terms and conditions of the contract before or after reasonable notice in writing, fails to perform the service as set out. Noted & Confirmed

b Termination for Insolvency: HAL may at any time terminate the Contract by giving written notice without compensation to Contractor, if Contractor becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to HAL. Noted & Confirmed

c Termination for Convenience: HAL may by 30 days written notice sent to Contractor, terminate the Contract, in whole or part, at any time for its convenience. However, the payment shall be released to the extent to which performance of work executed as determined by HAL till the date upon which such termination becomes effective. Noted & Confirmed

d In case the contractor wishes to terminate the contract, it will give at least 03 months notice in writing to HAL with the reason for terminating the contract. HAL would remedy such causes calling for the termination of this contract. In case HAL is not able to remedy the causes, the contractor will be at liberty to terminate the contract with 01 month notice. Noted & Confirmed

e The completion of the service is delayed due to causes of Force Majeure by more than three months. Noted & Confirmed

f Based on the decision of the Arbitration Tribunal. Noted & Confirmed

g If this contract is terminated before its expiry as indicated above, HAL will not be liable to make any payment to the contractor for the period after termination nor will the contractor be liable for any payment or compensation to HAL for such termination or any other cause thereof. Noted & Confirmed

5.1.10 WAIVER OR TRANSFER OF THE CONTRACT: The Supplier/Contractor shall not waive the Contract or transfer it to third parties, whether in part or in whole, nor waive any interest that is included in the Contract without the prior written permission of the Company. Noted & Confirmed

5.1.11 MODIFICATION: Any modification of or addition to the Contract shall not be binding unless made in writing and agreed by both the parties. Noted & Confirmed

5.1.12 SUB CONTRACT: Sub Contracting without HAL prior written confirmation is not permitted for the tendered service. Noted & Confirmed

5.1.13 NOTICES: Any notice given by one party to the other pursuant to the contract shall be sent in writing by Courier or fax or e-mail with scanned copy of the notice duly signed by the authorized representatives of either party. A notice shall be effective when delivered or on the notice's effective date, whichever is later. Noted & Confirmed

5.1.14 PARALLEL CONTRACT: The Contract entered with the supplier resulting from this tender shall not debar HAL from entering into any Similar Contract or thereafter parallelly with any other suppliers. Noted & Confirmed

5.1.15 BRIBES & GIFTS: Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the contractor or his parties, agent or servant or any one on his or their behalf to any officer, servant, representative or agent of HAL or any person on his or their behalf in relation to the obtaining or to the execution of this or any other contract with HAL shall in addition to any criminal liability which the contractor may incur, subject the contractor to the cancellation of this and all other contracts with HAL thereof. Any question or dispute as to the commission of any offence under the present clause shall be settled by HAL in such manner and on such evidence or information as they may think fit and sufficient and their decision shall be final and conclusive. Noted & Confirmed

5.1.16 AGENT / AGENCY COMMISSION : The Contractor confirms and declares to HAL that the Contractor has the authority and power to enter into a Contract with HAL and has not engaged any individual or firm, whether Indian or Foreign whatsoever, to intercede, facilitate or in any way to recommend to HAL or any of its functionaries, whether officially or unofficially, to the award of the contract / purchase order to the Contractor; nor has any amount been paid, promised or intended to be paid to any such individual or firm in respect of any such intercession, facilitation or recommendation. The Contractor agrees that if it is established at any time to the satisfaction of HAL that the present declaration is in any way incorrect or if at a later stage it is discovered by HAL that the Contractor has engaged any such individual / firm, and paid or intended to pay any amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after the signing of this contract / purchase order, the Contractor will be liable to refund that amount to HAL. The Contractor will also be debarred from participating in any RFQ / Tender for new projects / program with HAL for a minimum period of five years. HAL will also have a right to consider cancellation of the Contract / Purchase order either wholly or in part, without any entitlement or compensation to the Contractor who shall in such event be liable to refund all payments made by HAL in terms of the Contract / Purchase order along with interest at the rate of 2% per annum above LIBOR (London Inter Bank Offer Rate) (for foreign vendors) and Base Rate of SBI (State Bank of India) plus 2% (for Indian vendors). HAL will also have the right to recover any such amount from any contracts / Purchase order concluded earlier with HAL. Noted & Confirmed

5.1.17 IMMUNITY TO GOVT. OF INDIA: It is understood and agreed that the Government of India is not a party to this agreement and has no liabilities, obligations or rights hereunder. It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely in its own behalf under the applicable Laws of India and General Principles Contract Law. The Contractor agrees, acknowledges and understands that HAL is not an agent, representative or delegate of the Government of India. It is further understood and agreed that the Government of India is not and shall not be liable for any acts, omissions, commissions, breaches or other wrongs arising out of the contract. Accordingly, Contractor expressly waives, releases and foregoes any and all actions or claims against the Government of India arising out of this contract, not to sue the Government of India as to any manner, claim, cause of action or thing whatsoever arising out of or under this agreement. Noted & Confirmed

5.1.18 ARBITRATION: In the event of any dispute arising out of or in connection with the subject matter of this Agreement, including any question regarding the existence, validity or termination, the parties shall first Endeavour to resolve such dispute amicably within 30 (thirty) days after the date of the notification by one party of such dispute to the other party. Should the parties fail to resolve any dispute amicably within the said 30 (thirty) days, all disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this Contract or the breach thereof shall be settled by Arbitration in accordance with the Rules of Arbitration of the ICA and the award made in pursuance thereof shall be binding on the parties. The provisions of the Arbitration and conciliation Act 1996 or any statutory modifications thereof shall apply to such arbitration. The language of arbitration proceedings shall be English. The parties shall continue to perform their obligations under this Contract during the conciliation/arbitration proceedings. The cost of arbitration (including the fees and expenses of the arbitrators) shall be shared equally by the parties, unless the award specified otherwise. The seat of Arbitration shall be Bangalore. This article shall survive the termination or completion of this Contract. Noted & Confirmed

5.1.19 GOVERNING LAW AND JURISDICTION: The Court at Bangalore only shall have jurisdiction to deal with and to decide any legal matter whatsoever arising out of this contract. This Contract and the Terms & Conditions shall be interpreted and governed in accordance with the Laws of Republic of India. Noted & Confirmed

5.1.20 INDEMNITY: The supplier shall at all times indemnify HAL against all claims which may be made in respect of the stores for infringement of any right protected by patent, registration of design or trade mark. Noted & Confirmed

5.2 COMMERCIAL CONDITIONS:

5.2.1 TENDERED OR AGREED RATE: The Contractor shall agree not to petition for revision of rates tendered by him under any circumstances at any stage of work, either during execution or when the final claims are settled. Noted & Confirmed

5.2.3 RECOVERY OF INCOME TAX: Deduction of Tax at source will be as per provision of Income Tax Act 1961 prevalent at the time of payment release. Noted & Confirmed

5.2.4 CONTRACT PERIOD: The Contract Period is for 01 year from the date of commencement of Contract, which may be extended further for six months with mutual consent in writing and on the same Terms & Conditions of original Contract. Noted & Confirmed

5.2.5 CONTRACT SECURITY DEPOSIT (SD):

a Successful Bidder / the Supplier will be required to submit the Security Deposit equivalent to 5% of the Contract Value excluding GST of the order within 15 days of issuance of Notification of Award by way of Demand Draft or Bank Guarantee in a prescribed format of HAL (Annexure-2) from a scheduled Bank in India (for Indian vendors) / Bank of International repute (for foreign vendors) which shall be valid up to 60 days after the completion of last supply and Installation & Commissioning at HAL. Security Deposit will bear no interest. In case the order / contract is not executed to the entire satisfaction of HAL the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the Supplier settles all claims and complete such obligations. The SD amount shall not be altered during the execution of the contract due to deviation, either plus or minus or extension of duration of contract. Noted & Confirmed

b The SD will be returned to the Supplier, without any interest on submission of the Performance Bank Guarantee (PBG). Noted & Confirmed

5.2.6 CONTRACT PERFORMANCE BANK GUARANTEE (PBG): The contractor/supplier shall furnish a Performance Bank Guarantee as per HAL’s format (Annexure-3) for 3% of the Contract Value excluding GST and the same shall be valid till end of the guarantee / warranty / contract period plus 03 months from a scheduled bank in India. The BG should be sent directly to HAL by the concerned issuing Bank. In case Supplier/Contractor does not agree for Performance Bank Guarantee / retention of equivalent amount from their invoice/bill, the offer would be summarily rejected. Noted & Confirmed

5.2.7 LIQUIDATED DAMAGE (LD):

a Commencement of service by the Contractor shall be in accordance with the time schedule specified in the contract. In case the services are not started on the stipulated time as indicated in the contract, HAL reserves the right to cancel the contract and/or recover liquidated damage charges to the extent of the charges incurred by HAL in making alternative arrangements along with LD of Rs. 2000/- Day or part thereof for the delayed period, subject to max. of Rs.20000/-. Cancellation of the contract shall be at the risk and responsibility of the Contractor and HAL reserves the right to award the work at the risk and cost of the defaulting Contractor. Noted & Confirmed

b Time is the essence of this Contract. In case of failure to complete tha packing within stipulated time, HAL will recover 2% of the respective bill value per week , subject to a maximum of 10%. The recovery will be made from contractor's bill and the decision of the Officer-in-Charge shall be final and binding. Noted & Confirmed

c HAL may without prejudice to any methods of recovery, deduct the amount of such LD from any money due or which may at any time become due to Contractor from its obligations and liabilities under the Contract or by recovery against the SD / PBG. Both Contractor and HAL agree that the above percentage of LD are genuine pre-estimates of the loss / damage which HAL would have suffered on account of delay / breach on the part of Contractor and the said amount will be payable on demand without there being any proof of the actual loss or damage caused by such breach / delay. A decision of HAL in the matter of applicability of LD shall be final and binding. Noted & Confirmed

d In case the contractor fails to do the service within the reasonable time, Company will be at liberty to engage any third party and the extra expense incurred thereon will have to be recovered from the contractor. This will be in addition to the deduction towards LD as stated above. Noted & Confirmed

5.2.8 APPROPRIATION: Whenever under this contract any sum of money is recoverable from any payable by the Supplier, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the Supplier in this or any other contract entered by HAL as a whole its Divisions and Branch Offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the Supplier shall pay to HAL on demand the remaining balance due. Noted & Confirmed

5.2.9 PAYMENTS: SUBMISSION AND PROCESSING OF BILLS : The Billing shall be raised on work completion ( Packing ) of each aircraft and bills shall be submitted to the Officer-in-Charge ( SM-Tooling ) , IJT Project Group - Aircraft Division along with all the relevant supporting documents. PAYMENT WILL BE MADE WITH IN 30 DAYS AFTER SUBMISSION OF INVOICE BY VENDOR AND ACCEPTANCE OF WORK FOR EACH AIRCRAFT PACKING. To Note & Confirm

5.2.10 All payments to suppliers and Contractors will be through RTGS / NEFT / CORE, and to facilitate the payments electronically, the contractor should furnish the bank details in the specified ECS format of HAL. Payment other than the above will not be considered. To Note & Confirm

5.2.11 SAFETY & HEALTH POLICY: The Management & Employees of Aircraft Division. Hindustan Aeronautical Limited (BC) is committed to provide a safe and healthy working condition, for preventing work related injury and ill health by implementation of an effective Occupational Health and Safety (OH&S) Management System. ZERO TOLERANCE IN ALL SAFETY MEASURES IS THE WAY WE MOVE FORWARD. We shall achieve the above by diligently implementing the following: • Complying with the Statutory, Regulatory and Other requirements. • Provide and augment needed resources in a timely manner which provides the required impetus in achieving the defined goals. • Impact appropriate training to our employees to promote awareness on Occupational Health and Safety. • Integrate all the processes to achieve “Zero Accidents” and encourage this through effective Consultation and Participation of all our employees. • Periodically review the performance to ascertain the effectiveness of the implemented system. • Implement an effective Hazard Identification and Risk Assessment across all processes to the extent possible which ultimately eliminates the hazard or reduces its effect. • Encourage consultation and participation of our stakeholders in enhancing performance of health and safety management system. We shall communicate the above intentions to our stakeholders for defining safety objectives. Noted & Confirmed

5.2.12 COUNTER TERMS: When counter terms and conditions of business have been offered by a bidder, HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL. No condition and terms, notice of which has not been given in this enquiry by parties submitting quotations, will be considered by HAL, if put forward in subsequent correspondence, after acceptance of the orders etc. To Note & Confirm

5.2.13 Any order, resulting from the Tender, shall be governed by the Contents of the Tender Documents of HAL and any party quoting against this Tender shall be deemed to have read and understood these contents and to have quoted subject to these Tender Document contents. Noted & Confirmed

5.2.14 PERIOD OF VALIDITY OF TENDER:

a The Tender shall remain valid for acceptance for Six (06) months from the 'Tender due date' or 'Extended Tender Due Date'. Company shall reject a Tender valid for a shorter period being non-responsive. Tenderer shall not be entitled during the said period of 6 months, to revoke or cancel its Tender or to vary the Tender given or any term thereof. To Note & Confirm

b In exceptional circumstances, prior to expiry of the original Tender validity period, the Company may request that the Tenderer extend the period of validity for a specified additional period. The requests and the responses thereto shall be made in writing (by fax / post / e-mail). To Note & Confirm

c The successful tenderer should keep their quoted rate valid for the entire contract period as stated in the Tender Document. To Note & Confirm

5.3 DECLARATION BY THE TENDERER

5.3.1 I / We do hereby agree & accept all the terms and conditions laid down in the said Tender Document and will abide by the same on acceptance and award of the said Service. Agreed

5.3.2 I / We declare and confirm that all the information and attachments submitted alongwith this offer are TRUE and CORRECT. Confirmed

5.3.3 I / We are aware that any false information provided herein will result in the rejection of my / our offer. Noted / Confirmed

5.3.4 I / We shall not make any refund claims of expenditure incurred in submitting this offer Noted / Confirmed

DEFINITIONS & INTERPRETATIONS

HAL / COMPANY : Means Aircraft Division - HAL, who is interested to appoint a Supplier for the tendered service.

BIDDER / TENDERER : The firm / Agency who submits the bid / tender against this Invitation for Tender (IFT)

SUCCESSFUL BIDDER or TENDERER / Contractor: The Bidder/Tenderer, whose bid/tender is accepted by HAL for award of Contract.

HINDUSTAN AERONAUTICS LIMITED IJT PROJECT GROUP, AIRCRAFT DIVISION, BANGALORE COMPLEX POST BAG NO. 1788, VIMANAPURA POST, BANGALORE-560017. INDIA

Tender Ref. No: IJT / SER10008

Scope of Service: CUSTOMIZED COMPLETE IJT AIRCRAFT PACKING ( CONSISTING OF FOLLOWING SUB MODULES AGAINST EACH AIRCRAFT ) : a) PACKING OF IJT FUSELAGE (Quantity - 1 No.) b) PACKING OF IJT WING (Quantity - 2 Nos.) c) PACKING OF IJT FLAP (Quantity - 2 Nos.) d) PACKING OF IJT AILERON (Quantity - 2 Nos.) e) PACKING OF IJT HORIZONTAL STABILIZER (Quantity - 1 No.) f) PACKING OF IJT ELEVATOR (Quantity - 2 Nos.) g) PACKING OF IJT VERTICAL FIN (Quantity - 1 No.) h) PACKING OF IJT RUDDER (Quantity - 1 No.)

Name of the Vendor and Address

Sl. No. ITEM DESCRIPTION SAC / HSN Code UOM Qty Currency BASIC UNIT RATE Excl. of applicable GST IGST applicable CGST applicable SGST applicable CESS, if any applicable Total Amount for requested Qty. (FOR HAL) in Figures

in % in Amount in % in Amount in % in Amount in % in Amount

1 CUSTOMIZED COMPLETE IJT AIRCRAFT PACKING - Located At IJT-LSP Hangar (Aircraft Division) -HAL, Bangalore. Technical Specification - as per Section-1 (under 1.1) of Annexure - A Set 10 Rs. 0.00 0.00 0.00 0.00 0.00

BID ASSESSMENT VALUE to determine L1 Bidder 0.00

Note: i. All blue colored cells to be filled. ii.Quoted price should include complete scope of service as per HAL Tender Document & Technical Literature - if any, etc. iii. The following details may be provided in the Additional Details below: iv. Bidder must ensure uploading of Annexure-B1 clearly indicating 'Quoted' / 'Not Quoted' in their technical bid to get HAL an idea about the elements the bidder has offered. v. In case of an Indian Bidder, they should write 'NA' or '0' in all the editable cells of the Price Sheet meant for the Foriegn Bidders, else, they will not be able to upload the Price Bid in the e-Portal. vi. Evaluation will be carried out on Package Basis only considering the bid evaluation value. vii. PAYMENT WILL BE MADE WITH IN 30 DAYS AFTER SUBMISSION OF INVOICE BY VENDOR AND ACCEPTANCE OF WORK FOR EACH AIRCRAFT PACKING.

ADDITIONAL DETAILS

Sl. No. Particulars