SUPPLY, DESIGN, FABRICATION, TESTING AND COMMISSIONING OF SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL CORPORATION.

17:30 Only Technical Bid

Submission Online

Technical Bid In the office of Porbandar Municipal

Opening 20/02/2026 18:10 Corporation Porbandar, Dist.- Porbandar,

Financial Bid To be Announced To be Announced To be Announced Later

Opening Later Later

II. Bid Data Sheet

1. Name of Work SUPPLY,DESIGN,FABRICATION,TESTING AND

COMMISSIONING OF SHABVAHINI (DEAD BODY

CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

2. Estimated Contract Value Rs.- 10,00,000/- Including all Taxes, GST

3. Tender Inviting Authority & Municipal Commissioner

Contact Details Porbandar Municipal Corporation

Porbandar, Dist.- Porbandar, Gujarat

E-mail:- [email protected]

Contact number:- 0286-2240936

4. Method of selection Least Cost Based Selection (LCS)

5. Scope of Work As per Tender

6. Estimated Cost of Project To Be Quoted by the Bidder

7. Tender document fees including Rs. 1062/-

GST (non-refundable) & Submissions must be made in the

form of Fix Deposit/Demand Drafts exclusively from

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

authorized banks as listed in Appendix-3, payable to

"Municipal Commissioner, Porbandar Municipal

Corporation" at PORBANDAR.

Original copy must be submitted During Physical

8. EMD / Bid Security Rs. 10,000/-.

Submissions must be made in the form of Fix

deposit/Demand Drafts exclusively from authorized

banks as listed in Appendix-3, payable to "Municipal

Commissioner, Porbandar Municipal Corporation" at

Original copy must be submitted During Physical

Note: Bid Document without EMD / Bid Security is

liable for rejection

9. Bid Validity Period 120 days from the due date of Bidding.

10. Security Deposit 5 % of the value of work order as per PMC Rules. It

will be released at the end of successful completion of

the warranty period.

11. Financial Proposal to be YES

submitted together with Note: Financial and Technical proposal must be submitted

Technical Proposal online. Only Technical Proposal should also be submitted

in One hard copy.

Bidders Submitting Financial Proposal in the Hard Copy

or in Technical Proposal shall be disqualified from the

bidding process.

12. Bidders Eligibility Criteria Appendix

13. Scope of Supply and Contract Appendix

14. Address for submission of MUNICIPAL COMMISSIONER

Technical Proposal. PORBANDAR MUNICIPAL CORPORATION

Railway Colony, Bhatia Bazar Old,

Porbandar- 360575. Gujarat

III. General Terms and Conditions

Bidders are instructed to read the document carefully and prepare documents as per the tender formats.

Bidder should submit all the required documents as per the prescribed format with attachment of

relevant documentary proof. Commissioner, Porbandar Municipal Corporation reserves all rights to

reject or accept any or all tenders.

Municipal Commissioner

Porbandar Municipal Corporation

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

A. Instruction to Bidders

i. Content of the Bid Document

1. This Tender document is structured to provide prospective bidders with sufficient information

on which to prepare the bid and is organized in the following manner:

Appendix I:- Technical specifications, scope of work, Terms & Conditions of Works

Appendix II:- Pre-qualification criteria

Appendix III:- Approved List of Bank for issuing SD & EMD

Annexures:- Format & Forms Required to be Submitted at the time of Bidding

ii. Clarification of Bidding Documents

2. Bidders requiring any clarification on the bidding documents or questions on any matter that

may be raised at that stage, may send their queries in written, addressed to contact person as

mentioned in the Bid Data Sheet, latest by one day before the pre-bid meeting date mentioned

in the bid data sheet. The responses of the Authority will be uploaded only on the website

https://tender.nprocure.com/and shall not be communicated separately or individually to the

3. The Authority shall endeavour to respond to the questions raised or clarifications sought by the

bidders. However, the Authority reserves the right not to respond to any question or provide

any clarification, in its sole discretion, and nothing in this clause shall be taken or read as

compelling or requiring the Authority to respond to any question or to provide any clarification

which will have material adverse effect on the bidding outcome.

4. The Authority may also on its own motion, if deemed necessary, issue interpretations and

clarifications to all bidders. All clarifications and interpretations issued by the Authority shall

be deemed to be part of the bidding documents. Verbal clarifications and information given by

Authority or its employees or representatives shall not in any way or manner be binding on the

iii. Amendment in the Bidding Document

5. At any time prior to the deadline for submission of proposals, the Authority may amend the

Tender documents, including any Concession Agreement, by issuing an Addendum.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

6. Any Addendum thus issued shall be part of the Tender documents and shall be published on the

website https://tender.nprocure.com/.The Authority may communicate in writing by mail or

by fax to all short-listed bidders to whom the Tender documents are issued. The Authority bears

no obligation for any bidder not receiving the information of the addendum issued to this Tender

for any reason whatsoever.

iv. Conflict of Interest

7. A bidder shall not have the conflict of interest (the “Conflict of Interest”) that affects the bidding

process. Any bidder found to have a conflict of interest shall be disqualified. In the event of

disqualification, the Authority shall forfeit and appropriate the bid security or performance

security, as the case may be. Without limiting the generality of the above, a bidder shall be

considered to have a ‘conflict of interest’ that affects the ‘Bidding Process’, if:

i. Such bidder (or any constituent thereof) and any other bidder (or any constituent

thereof) have common controlling shareholders or other ownership interest; Or;

ii. A constituent of such bidder is also a constituent of another Bidder; Or;

iii. Such bidder receives or has received any direct or indirect subsidy from any other

bidder, or has provided any such subsidy to any other bidder; Or;

iv. Such bidder has the same legal / authorised representative for purposes of this bid as

any other bidder; Or;

v. Such bidder has a direct relationship with another bidder, that puts them in a position to

have access to each other’s information about, or to influence the bid of either or each

of the other bidder.

8. A bidder shall be liable for disqualification and forfeiture of bid security or performance security

and termination of contract as the case may be, if a conflict of interest on part of bidder is

discovered by the Authority during the bidding process or at the time of issue of letter of award

(LoA) or during the execution of the contract.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

B. Preparation of Bids

i. Procedure for Participation in e-Tendering

9. Internet site address for e-Tendering activities will be www.tender.nprocure.com

10. Interested bidders can view detailed tender notice and download tender documents from the

above-mentioned website.

11. Bidders who wish to participate in online tender have to register with the website through the

“New User Registration” link provided on the home page. Bidder will create login id &

password on their own in registration process.

12. Bidders who wish to participate in this tender need to procure Digital Certificate as per

Information Technology Act-2000 using that they can digitally sign their electronic bids.

Bidders can procure the same from any of the CCA approved certifying agencies, or they may

contact (n) code Solution at below mentioned address and they will assist them in procuring the

same. Bidders who already have a valid Digital Certificate need not to procure the same. In case

bidders need any clarification regarding online participation, they can contact

M/S (n) code Solution 301, G.N.F.C. Info Tower, Near Grand Bhagwati

Hotel, Ahmedabad 380015, India.

13. Bidders who wish to participate in e-Tender need to fill data in predefined forms of tender fee,

EMD, PQ (Technical) or experience details and Price bid only.

14. Bidder should upload scan copies of reference documents in support of their eligibility of the

15. After filling data in predefined forms bidders need to click on final submission link to submit

their encrypted bid. Bidder should also submit Document Fees, EMD, Technical bid document

& Reference Documents in hard copy to the department.

16. The bidders are strictly advised to follow the time schedule (Key dates) of the bid of their side

for tasks and responsibilities to participate in the bid, as all the stages of each bid are locked

before the start time and date and after the end time and date for the relevant stage if the bid as

set by the Authority.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

iii. Preparation and Submission of Bids

17. The bidders have to prepare their bid online, encrypt their bid data in the Bid forms and submit

Bid of all the envelopes and documents related to the Bid required to be uploaded as per the

time schedule mentioned in the key dates provided in this tender document dafter singing of the

same by the Digital Signature of their authorized representatives.

i. Bidders are requested to visit our e-tendering website regularly for any clarifications and/or due

date extension or corrigendum.

ii. Bidder must positively complete online e-tendering procedure at given website.

iii. The Authority shall not be responsible in any way for delay/difficulties/ inaccessibility of the

downloading facility from the website for any reason whatsoever.

iv. In case, due date for submission & opening of bids happens to be a holiday, the due date shall

be shifted to the next working day for which no prior intimation will be given.

v. The Authority reserves the right for extension of due date of opening of technical bid.

iv. Bid Validity Period

18. The bids shall remain valid for a period specified in Bid Data Sheet from the due date of biding

as prescribed by the Authority. The validity of the bid can be extended by mutual consent in

v. Tender Document Fees

19. The Tender Document shall be available for download to concerned eligible bidders

immediately after online release of the bids and up to scheduled time and date as set in the key

dates. The bid document can be downloaded free of cost; however, the bidders have to pay bid

document fees, of the amount as mentioned in the bid data sheet, at the time of their online bid

submission. The payment for the cost of bid document must be made in the form of Fix

Deposit/Demand Drafts exclusively from authorized banks as listed in Appendix-3, payable to

"Municipal Commissioner, Porbandar Municipal Corporation" at PORBANDAR. Bid

Document fees are nonrefundable and original copy must be submitted During Physical

vi. Earnest Money Deposit / Bid Security

20. Shall be Paid as per Bid Data Sheet.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

21. No interest shall be payable on the EMD. The Bidder shall bear the cost relating to providing

its EMD. Any bid not accompanied by the EMD shall be rejected by the Authority as being a

non- responsive Bid.

22. The EMD of unsuccessful bidders will be returned within 30 days (or after the date of work

order of L1 bidder, whichever is later) of the date of finalization of successful Bidder or signing

of the Concession agreement with the successful bidder whichever is later. If the Bid is

cancelled for any reason whatsoever, the EMD shall be returned to all the bidders within

days from the date of such cancellation.

23. The EMD of the successful Bidder will be retained by the Authority and returned after 15 days

of signing of Concession agreement and furnishing the performance guarantee by the successful

bidder. The successful bidder shall ensure that its EMD remains valid during such period.

24. The EMD will be forfeited if:

i. Any bidder withdraws its bid during the validity period of the bid;

ii. The Authority finds out that the bidder has involved in corrupt and fraudulent practice

or has given any material miss-representation in its bid knowingly or unknowingly

iii. Any other reason thereof mentioned in this bid document.

vii. Technical Proposal

25. The Technical Proposal shall comprise of the following documents

(i) Essential Qualification Documents as specified in this tender.

(ii) Technical Bid comprising of the documents in prescribed formats attached in Annexure.

26. All the documents/ information enclosed with the technical proposals should be self- attested

and certified by the Bidder. The bids will be technically disqualified if it is not provided as per

the required formats or any missing documents found online and hard copy.

viii. Financial Proposal / Price Bid

27. The bidder shall quote for the complete requirement of goods and services specified in the

schedule of requirements detailed in the Draft Concession Agreement (Volume II), failing

which such bid will not be taken into account for evaluation and will not be considered for

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

28. The bidder has to bid as per format of Financial Bid submission provided in the tender & on the

e-tender website.

29. The price quoted by the bidder shall be entirely in Indian currency (INR).

30. The Amount in the Financial Proposal shall be quoted in figures as well as in words. If any

difference in figures and words found, lower of the two shall be taken as valid and correct.

31. The rates and prices quoted by the bidder shall be fixed for the duration of the contract and shall

not be subject to any adjustments on any account.

ix. Documents Comprising the Bid

32. The Bid submitted by the bidder shall comprise of the following parts:

ENVELOPE A :- BID DOCUMENT FEES AND EMD

ENVELOPE B :- TECHNICAL PROPOSAL

ENVELOPE C :- FINANCIAL PROPOSAL

x. Alternative Proposals by Bidders

33. Bidders shall submit offers that fully comply with the requirements of the TENDER, including

the conditions of contract (payments or time for completion), basic technical design as indicated

in the drawing and specifications. Conditional offer or alternative offers will not be considered

further in the process of Bid evaluation.

xi. Format and Signing of Bid

34. The Bidder shall prepare copy of the documents comprising the bid as described in Bid Data

Sheet, bound with the volume containing the "Technical Bid" in separate parts and clearly

marked "ORIGINAL" as appropriate. In the event of discrepancy between them, the original

35. The original and copy of the Bid shall be typed or written in indelible ink and shall be signed

by a person or persons duly authorized to sign on behalf of the Bidder, pursuant to Sub- Clauses.

36. All pages of the bid where entries or amendments have been made shall be initialled by the

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

person or persons signing the bid.

37. The Bid shall contain no alterations or additions, except those to comply with instructions issued

by the Authority, or as necessary to correct errors made by the bidder, in which case such

corrections shall be initialled by the person or persons signing the bid.

xii. Language of Bid

38. The bid and all related correspondence and documents shall be written in the English language.

Supporting documents and printed literature furnished by the Eligible Bidder with the Proposal

may be in any other language provided that they are accompanied by an appropriate translation

into English. Supporting materials that are not translated into English shall not be considered.

For the purpose of interpretation and evaluation of the Proposal, the English language

translation shall prevail.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

C. Submission of Bids

i. Online submission of Bids

39. The bidders have to submit their respective bids online, as per the instructions provided on the

website www.tender.nprocure.com for online submission of bids. The bidders shall submit

their bids dully completed in all respect on or before the due date of bid submission as per Bid

ii. Physical Submission of Bids (if Applicable as per Bid Data Sheet)

40. The bidders have to submit Technical Proposal in original physical form (“the physical bid

submission”) within the date and time for physical bid submission as mentioned in the Bid data

41. The physically submitted bid, “The Technical Proposal”, shall be typed or written in indelible

ink and signed by the authorized signatory of the Bidder (Photocopy/ Scanned Copy of the

signature will not be accepted). The pages in Proposal should be numbered. Each page shall be

initialled by an authorized signatory of the Bidder. All alterations, omissions, additions, or any

other amendments made to the Proposal shall also be initialed by the person(s) signing the

42. The physically submitted bid shall be enclosed in a sealed envelope, and superscripted as

“Physical Submission of Technical Proposal For (Insert Name of Work)”. The envelope shall

bear the due date of physical bid submission, name and address of the authorized signatory of

the bidder and shall be addressed as mentioned in the Bid data sheet.

43. The Authority expects bidders to adhere to the sealing and marking instructions given above

and assumes no responsibility for the misplacement or premature opening of the contents of the

proposal submitted.

iii. Bid Due Date

44. The due date and time of the bid submission is as mentioned in the Bid data sheet. The online

bid and the physical bid should be submitted on or before the due date of bid submission. The

Authority may, in its sole discretion, extend the bid due date by issuing an Addendum in

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

accordance with clause in this tender uniformly for all bidders and publish on the website

iv. Withdrawal, Substitution and Modification of Bids

45. Bidders can withdraw and modify their respective online submitted bids till the end of the due

date of bid submission. The bidder will not be able to modify a bid after the due date of

submission of these bids. The bid for which withdrawal request has been received by the

Authority after the due date of bidding shall be declined from the bidding process. In the event

of withdrawal of a Bid by the Bidder, after the due date of its submission, the authority reserves

the right to forfeit the EMD of the bidder at its sole discretion.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

D. Bid Opening and Evaluation

i. Procedure for Bid opening and Evaluation

46. The Authority designated officer will open the bids online on the bid opening date and time as

specified in the Bid Data Sheet. The Authority designated officer will subsequently examine

and evaluate the bids in accordance with the provisions set out in this section.

47. Proposals shall first be checked for responsiveness with the requirements of the tender and only

those proposals which are found to be responsive would be further evaluated for qualification

in accordance with the criteria set out in this Tender.

48. The Technical proposal shall be evaluated on the criteria set out in this TENDER documents.

The Financial bids of only those bidders who qualifies the technical qualification shall be

opened. All technically qualified bidders will be notified for opening of the Financial Bids.

49. Authority have right to reject or accept any bid if there is conflict between bidder & Authority.

Authority and Bidder shall decide to appoint arbitrator if there is legal Conflict between bidder

ii. Clarifications

50. To facilitate evaluation of proposals the Authority may, at its sole discretion, seek clarifications

from any bidder during the evaluation period. Such clarification(s) shall be provided within the

time specified by the Authority for this purpose. Any request for clarification(s) and all

clarification (s) shall be in writing. If a bidder does not provide clarifications sought within the

prescribed time, its Proposal shall be liable to be rejected. In case the Proposal is not rejected,

the Authority may proceed to evaluate the Proposal by construing the particulars requiring

clarification to the best of its understanding, and the Bidder shall be barred from subsequently

questioning such interpretation of the Authority.

51. Bidders are advised that the evaluation of proposals will be entirely at the discretion of the

Authority. Bidders will be deemed to have understood and agreed that no explanation or

justification on any aspect of the Bidding Process or selection will be given.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

52. Any information contained in the proposal shall not in any way be construed as binding on the

Authority, its agents, successors or assigns, but shall be binding against the bidder if any project

is subsequently awarded to it under the bidding process on the basis of such information.

53. The Authority reserves the right not to proceed with the bidding process at any time without

notice or liability and to reject any proposal without assigning any reasons.

54. The Authority shall ensure that the rules for the bidding proceedings for the project are applied

in a non-discriminatory, transparent and objective manner. The Authority shall not provide to

any bidder information with regard to the project or the bidding proceedings, which may have

the effect of restricting competition.

55. Information relating to the examination, clarification, evaluation, and recommendation for the

short-listed pre-qualified bidders shall not be disclosed to any person who is not officially

concerned with the process or is not a retained professional advisor advising the Authority in

relation to or matters arising out of or concerning the bidding process. The Authority will treat

all information, submitted as part of proposal, in confidence and will require all those who have

access to such material to treat the same in confidence. The Authority may not divulge any such

information unless it is directed to do so by any statutory entity that has the power under law to

require its disclosure or is to enforce or assert any right or privilege of the statutory entity and/

or the Authority.

56. Any effort by a bidder to influence Authority’s evaluation of bids or award decisions will result

in the rejection of the bidder’s Bid.

iv. Bid Evaluation Process & Criteria

57. Envelope 'A' shall be opened first online at the time and date notified and its contents shall be

checked. In cases where Envelope 'A' does not contain all requisite documents, such bid shall

be treated as non-responsive, and Envelope "B" and "C" of such bid shall not be opened.

58. In the next step of evaluation, the Envelop ‘B’ shall be opened online at the time and date

notified. The bidder shall have freedom to witness opening of the Envelope ‘B’ of the Bid

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

59. A detailed Technical Evaluation of the responsive bids shall be carried out and the bidder shall

be considered technically qualified if:

i. The online bid has been submitted in the manner as specified in this tender.

ii. The technical proposal contains all the documents as specified in this tender.

iii. Physical bid had been received by the Authority within the specified time and it contains

all the documents in original and has been submitted in the manner as specified in this Bid

iv. It is fulfilling the Qualification Criteria as specified this tender and furnished all the

necessary support documents in support of such qualification.

v. It has provided all the other information and documents as directed in this tender document

corresponding to the technical qualification of the bidder.

vi. The Technical Proposal will be evaluated on the basis of Qualification Criteria Laid in the

tender, Bidders experience, its understanding of scope of work and scope of services.

60. Envelope 'C' (Financial Proposal) of bidders who are not qualified in Technical Bid

(Envelope 'B') shall not be opened.

61. Envelope 'C' (Financial Proposal) of the technically qualified bidders shall be opened online

at the date time & notified by the Authority. The bidder shall have freedom to witness opening

of the Envelope 'C'.

62. After opening Envelope 'C' the Financial proposal shall be checked for responsiveness. A

Financial Proposal shall be responsive if it has been submitted in the manner as specified in this

TENDER. If the financial proposal of a bidder is non-responsive, it shall be declined from the

bidding process.

63. All the responsive Financial Bids would then be ranked in ascending order of the quoted

financial offer, with the Bidder quoting the lowest shall be ranked First as “L1” and the Bidder

quoting the second lowest Financial offer shall be ranked Second as “L2” and so on.

64. The Financial Bids will be evaluated under Least Cost Selection (LCS) after evaluation as

indicated above. All the responsive Financial Bids would then be ranked in ascending order of

the total evaluated Bid Price, and the lowest evaluated bid price of the Bidder shall be ranked

First as “L1” and the second lowest evaluated bid price of the Bidder shall be ranked First as

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

“L2” and so on.

v. Successful Bidder

65. The Bidder ranked first (the “L1”) in accordance with the above procedure would be declared

as the successful Bidder.

66. In the event that two or more Bidder’s Financial Bids are exactly the same, then the Authority

reserves the right either to:

Bidder having Higher Financial (Turn-Over and Net-Worth) will be considered as the

selected bidder.

67. The Authority will notify other bidders that their proposals have not been accepted and their

EMD will be returned as promptly as possible as per provision set out in this tender document.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

E. Award of Contract

i. Negotiations & Post qualification

68. The Authority will determine to its satisfaction whether the bidder that is selected as having

submitted the lowest evaluated responsive bids meets the criteria specified in this tender and is

qualified to perform the contract satisfactorily.

69. The determination will take into account the bidder's financial, technical, production capabilities

etc. It will be based upon an examination of the documentary evidence of the bidder's

qualifications submitted by the bidder, as well as such other information as the Authority deems

necessary and appropriate.

70. The Authority may either choose to accept the Rates of the Preferred Bidder or invite him for

ii. Award Criteria

71. Subject to clause specified in this tender, the Authority will award the contract to the successful

bidder whose bid has been determined to be substantially responsive and has been determined

as the lowest evaluated price, provided further that the bidder is determined to be qualified to

perform the contract satisfactorily.

iii. Right to vary Quantities

72. Usually there shall be no change in the quantity of works to be done. The selected bidder shall

have to follow the plan as submitted in the technical bid and presentation. However, during the

contract duration for better performance the selected bidder shall be free to vary quantities after

getting a written consent by the Authority. The Authority shall have a right to allot partial works

or full works based on the offer received from the bidder.

iv. Authority's Right to Accept Any Bid and to Reject Any or All Bids

73. The Authority reserves the right to accept or reject any bid, and to annul the bidding process

and reject all bids at any time prior to contract award, without thereby incurring any liability to

the affected bidder or bidders’s.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

v. Notification of Award

74. Prior to the expiration of the period of bid validity, the Authority will notify the successful

bidder (the “L1”) in writing by registered letter or email that its bids have been accepted &

issue a 'Letter of Award' (LOA) as per format provided in the tender.

75. The successful Bidder shall acknowledge his acceptance of the ‘LOA’ issued by the Authority

within 7 (seven) days as evidenced by signing and sending a copy of the ‘LOA’ issued. In the

event the duplicate copy of the ‘LOA’ duly signed by the Authorized signatory of the selected

bidder is not received within the stipulated date, the Authority may, unless it consents to

extension of time for submission thereof, appropriate the EMD of such bidder on account of

failure of the selected bidder to acknowledge the ‘LOA’.

76. The notification of award will constitute the formation of the Contract. The Draft of the

Concession Agreement is attached with the tender.

vi. Performance Security

77. Upon issue of LOA, the successful bidder shall have to furnish Performance Security within

days to the Authority in the form of bank guarantee (“the Performance Bank Guarantee” (PBG)

issued by a Bank as per list attached in Appendix-3 only. It Should be in the appropriate format,

for an amount equivalent to (as per Bid Data Sheet).

78. Failure of the successful bidder to comply with the requirements of above clause, shall

constitute a breach of contract, cause for annulment of the award, forfeiture of the EMD, and

any such other remedy the Authority may take under the contract, and the Authority may resort

to awarding the contract to the next ranked bidder.

79. The PBG shall be valid for 1 Year and is required to be renewed (before expiry) annually till

the end of Project Term. The PBG shall be reduced to amount specified in Bid Data Sheet

upon the commencement of the operation period.

80. The proceeds of the PBG shall be payable to the Authority as compensation for any loss

resulting from the Bidder’s failure to complete its obligations as per the concession agreement.

vii. Signing of Contract Agreement

81. Upon Submission of PBG as directed in clause above and the selected Bidder and authority

shall sign the concession agreement within 21 days.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

82. The signing of agreement shall be reckoned as intimation to commencement of work. No

separate work order shall be issued by the Authority to the selected Bidder for commencement

83. In the event of failure of the successful bidder to submit PBG and or sign the Contract

agreement, his EMD shall stand forfeited without prejudice to the right of the Authority for

taking action against the bidder.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

F. Fraud and Corrupt Practices

84. The Bidders and their respective officers, employees, agents and advisers shall observe the

highest standard of ethics during the Bidding Process and subsequent to the issue of the LoA

and during the subsistence of the Contract Agreement. Not with standing anything to the

contrary contained herein, or in the LoA or the Contract Agreement, the Authority shall reject

a Bid, withdraw the LoA, or terminate the Contract Agreement, as the case may be, without

being liable in any manner whatsoever to the Bidder or Selected Developer, as the case may be,

if it determines that the Bidder or Selected Developer, as the case may be, has, directly or

indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice in the Bidding Process. In such an event,

the Authority shall forfeit and appropriate the EMD or Performance Security, as the case may

be, is found by the Authority to have directly or indirectly or through an agent, engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practices, as the case may be.

85. For the purposes of Clause above, the following terms shall have the meaning hereinafter

respectively assigned to them:

i. Corrupt Practice means (i) the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person connected with the

Bidding Process (for avoidance of doubt, offering of employment to or employing or

engaging in any manner whatsoever, directly or indirectly, any official of the Authority

who is or has been associated in any manner, directly or indirectly with the Bidding Process

or the LoA or has dealt with matters concerning the Contract Agreement or arising there

from, before or after the execution there of, at any time prior to the expiry of one year from

the date such official resigns or retires from or otherwise ceases to be in the service of the

Authority, shall be deemed to constitute influencing the actions of a person connected with

the Bidding Process) ; or (ii) engaging in any manner whatsoever, whether during the

Bidding Process or after the issue of the LoA or after the execution of the Contract

Agreement, as the case may be, any person in respect of any matter relating to the Project

or the LoA or the Contract Agreement, who at any time has been or is a legal, financial or

technical adviser of the Authority in relation to any matter concerning the Project;

ii. Fraudulent practice means a misrepresentation or omission of facts or suppression of facts

or disclosure of incomplete facts, in order to influence the Bidding Process;

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

iii. Coercive practice means impairing or harming or threatening to impair or harm, directly

or indirectly any person or property to influence any person’s participation or action in the

Bidding Process;

iv. Undesirable Practice means (i) establishing contact with any person connected with or

employed or engaged by the Authority with the objective of canvassing, lobbying or in any

manner influencing or attempting to influence the Bidding Process; or (ii) having a Conflict

of Interest; and

v. Restrictive practice means forming a cartel or arriving at any understanding or arrangement

among Bidders with the objective of restricting or manipulating a full and fair competition

in the Bidding Process.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Appendix 1:- Technical specifications, scope of work, Terms & Conditions of

86. Technical Specifications:- The following is the Scope of Supply for Tipper including Chassis

and loading Attachments. Under this Tender, the successful bidder has to supply,

“A Suitable Chassis with BS VI (OBD2) (As may be applicable to Porbandar City) Engines

or RTO approved Engines with Factory Fitted Driver-cum- attendant Cabin as per

Specifications. The bidder shall make arrangements for mounting equipment on the chassis

according to the rule laid down by the Regional Transport Office for the Chassis.”

87. Technical Specification and Minimum requirements under Scope of Supply:- The Minimum

technical Specification and requirement is as under.

Technical Specification of supply

No. Description Requirement

GENERIC PARAMETERS

1 Category of Vehicle for which Chassis to be used Medium VehicleMotor

2 Type of Fuel Diesel

3 Vehicle Emission Complaince BS-VI

4 Max Engine Power BHP 90 horsepower

5 Length of Vehicle 5215 millimeter

6 Width of Vehicle 1800 millimeter

7 Height of Vehicle 2300 millimeter

8 Ground Clearance 220 millimeter

9 Wheel Base 3264 millimeter

10 As per QR/specification for

Mortuary Van forReferral

Hospital of CAPFs

approved by MHA

Conformity to MHA Specification for Mortuary Van

videletter No. IV-

2080 dated15th December

11 Specifications seen and understood Yes

12 Conformity to GSR 287(E),Central Motor

Vehicles(4thamend)Rules,2015 and as per New

TRUCK BODY CODEAIS-093 with all

amendments till date

13 Vehicle Certification ARAI

14 Vehicle Certification ARAI/VRDE/ICAT/CIRT No ARAI

15 Engine Certification ARAI

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Technical Specification of supply

No. Description Requirement

16 Engine Certification ARAI/VRDE/ICAT/BIS/BS/SAE

17 Make of Chassis MAHINDRA

18 Chassis Model No MAHINDRA BMT

19 Category of Vehicle for which Chassis to be used Category of Vehicle for which

Chassis to be used

20 Type of Fuel Diesel

21 Vehicle Emission Complaince BS-VI

22 Vehicle Mileage (declared by OEM as certified by

TestAgency under Rule 115of CMVR 1989)

23 Max Engine Power BHP 90 horsepower

24 Rated RPM for Max Engine Power

25 Engine Torque Max @ 1500-1900 RPM (N-m)

26 No of Cylinder in Engine

27 Electric System Battery - twin 12V, 80Ah,

maintenance free,Alternator

capacity Min. 80A

28 Fuel Tank Capacity 60 liter

29 Length of Vehicle 5215 millimeter

30 Width of Vehicle 1800 millimeter

31 Height of Vehicle 2300 millimeter

32 Air Conditioner Yes

33 Ground Clearance 220 millimeter

34 Wheel Base 3264 millimeter

35 Payload 2000 kilogram

36 Gross Vehicle Weight 2700 kilogram

38 Front-2, Rear-4 and 1 spare of

39 BIS marked Pneumatic Tyres and tubes for both

40 Chassis Transmission System Manual

41 5 speed manual gear box (5

No of Speed/ Forward Gears

forward and 1 reverse)

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Technical Specification of supply

No. Description Requirement

42 Transfer case Twin speed

43 Wheel Drive 4 WD

44 Type of Steering Integral Power

45 Suspension Mechanical

46 Turning Radius 8000 millimeter

47 Speed Governers Yes

48 ABS Fitted No

49 Brake Power assisted hydraulic brakes

50 Parking Brake Yes

51 Secondary Brake Yes

52 Type of Clutch Type of Clutch

53 Side View Mirror Yes

54 Low Fuel warning Light Yes

55 Fog Lights No

56 provision for tow hooks at front

Special feature

57 Provided with Tool kit, jack, workshop manual

&Service manual

Fully closed on all sides with doors

only on the rearside and long seat to

Body cabin accomodate 5 person,separate

partition with glass panels between

drivercabin and body cabin

Material of panels (exterior) Side and roof aluminium sheet

Material of panels (interior) GI pre-painted panels

Flooring made of ISI marked BWR

grade plywoodwith vinyl

Thickness of Flooring Sheet 3 millimeter

Seats Tiltable co-driver seat

No of attendent seats in each saloon

Driver door and Co-driver door both

Doors flap type onRHS and LHS

Twin flap type with fixed toughened

Rear Door glass andlocking mechanism

manually operated

Plain two layer toughened glass,

Glasses single piececurved front windshield,

laminated clear glass,plain

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Technical Specification of supply

No. Description Requirement

toughened glass in two pieces at rear

glidingsideward rear glass

No of fans 2 each sides

Paint PU Paint SWAN white

Type of freezer box Fixed type ice box (freezer box)

Inner dimension (LXBXH) 2006.4mm X 584.2mm X 635mm

Outer dimension (LXBXH) 2057.4mm X 635mm X 685.8mm

Fabricated by stainless steel material

Fabrication material with thethickness of 18G and SS304

Provided with front door with

Door insulation puff 2"thickness, outward

opening with locking system

Supported by compressor and should

run throughengine and should have

Cooling system adequate cooling capacityto maintain

1°C inside the Ice box chamber

Stretcher with wheel and should

easily glide intothe freezer box

Size of stretcher (LXBXH) 1981.2mm X 558.8mm X 101.6mm

Super structure constuction details as per New

TRUCKBODY CODE AIS-093 with all

amendments till date,material

type/grade/thickness

Body structure made of steel sections and packingwith

anti vibration reinforced rubberized flat Yes

sectionover chassis frame

The partition wall between driver and

the deceasedcompartments will be at

Partition wall a distance (L=3200mm)from the rear

door's inner trim

Proper opening space of AC Air suction window at

agiven height (min 1500 mm)

2 stretcher beds in two tires (1 upper

Number of Stretcher folding and 1lower fixed)

should be comfortably placed in

terms of height(around 360mm from

Rear foot step ground) and placing of thefoot to be

150mm (±10mm) wide

min 1500mm distributed equally on

Width of Rear foot step

Technical specifications compliance as per Clause

ofMHA QR letter No IV-15021/23/2014-Prov Yes

(MT)-2080dated 15th December

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Technical Specification of supply

No. Description Requirement

Driver Cabin specifications compliance as per Clause

2of MHA QR letter No IV-15021/23/2014-Prov Yes

(MT)-2080dated 15th December

Body Specifications compliance as per Clause

ofMHA QR letter No IV-15021/23/2014-Prov Yes

(MT)-2080dated 15th December

Freezer Box (for single body)

specificationscompliance as per Clause 4 of

MHA QR letter No IV-15021/23/2014-Prov

(MT)-2080 dated 15th December2016

Partition wall specifications compliance as per

Clause5 of MHA QR letter No IV-

15021/23/2014-Prov(MT)-2080 dated 15th

Deceased compartment with with freezer

boxcompliance as per Clause 6 of MHA QR

letter No IV-15021/23/2014-Prov (MT)-2080

dated 15th December2016

Exterior issues compliance as per Clause 7 of MHA

QRletter No IV-15021/23/2014-Prov (MT)- Yes

2080 dated 15thDecember

Performance Parameter

Warranty Time 12 month

Warranty Distance 12000 kilometer

Battery Warranty 12 month

No Of Free Service

CERTICATION & TESTING PARAMETERS

58 Certifying Agency ARAI

59 Additional cortication test Form 22 B - For compliance with pollution standards, safety

reports requirement standards of components and road worthiness as per CMVR

Rules, Registration to Local RTO (Regional Transport office)

/ RTA (Regional Transport Authority) By Seller for complete

equipment with chassis and availability of test reports for all

critical components from the manufacturer or OEM of

Engine, Transmissions and other critical components

wherever necessary etc, shall be from any ILAC or NABL

accredited / Central Govt Lab test

60 Anticorrosive treatment

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Technical Specification of supply

No. Description Requirement

Epoxy based anti-rust coating from reputed manufacturer on all MS material. All the

important materials shall conform to relevant IS specifications (as / if applicable).

- Tail lights at rear, side signal lights, front light, etc. with proper cover.

- Provision and fitting of all the accessories and equipments, mud guard, mud flap etc.

- Standard tool kit for each vehicle

- Operation and maintenance manual for each vehicle.

- Spare parts catalogue for each vehicle

62 Lights & Wiring

All wiring need to be of ISI Specified quality and concealed. The Switches need to be of

standard ISI Brand. The Switch boards need to be poly carbonate.

Painting of full vehicle exterior with PU paint. Paint shall be of Superior quality to ensure

long lasting structure life suitable to use under corrosive operations. Prior to painting 1 coat

of anti-corrosive zinc based primer/red oxide shall be applied as per the paint manufacturing

standard. The outside shall be painted as per Porbandar Municipal Corporation - colour

scheme of first quality paint.

- All angle and channels and other raw materials are as per Indian standard.

- All MS material shall be of Tata / SAIL / Jindal / Vishakhapatnam steel/ Essar / Ispat/

(for angle/ channel if not available of above brand then it shall be of IS/ISO

approved make) only. Contractor has to submit necessary test report and/or invoice

88. Procurement period (i.e. Delivery Period):- The total procurement period is 30 days. Other

wise late delivery will be considered for such delay period. However, delivery period will

commence from the date of invoice of chassis to the unit manufacturer by chassis supplier.

However unit manufacturer must have to issue complete procurement order (as per the

requirement of chassis supplier) to the chassis supplier immediately within 7 days from the date

of receipt of Work Order order. Other wise late delivery will be considered for such delay

89. Delivery Schedule:- As per requirement the Authority, will give delivery schedule (if delivery

required in staggered manner/delay) to the successful bidder. The price quoted by the Bidder,

will be valid for the entire procurement period, which will be binding to the supplier. Further

this rate contract will be valid for one year from the date of purchase order during which if

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Authority requires extra quantity, same shall be supplied by contract at same approved rate and

terms conditions. However, actual number of procurement will be at the sole discretion of

90. Delivery location: Porbandar, Gujarat at site specified by Authority

91. Payment Terms:- The Payment Shall be made after delivery of all the physical parts at the site

and successful completion of commissioning and trial done by Municipal Corporation. No part

payment will be made between any stage of work. The Payment shall be made upon

submission of the following documents:

(i) All Documents and Copies of the supplier's invoice in favors of The Municipal

Commisionner Porbandar in Original.

92. Transit Insurance:- The Selected Bidder is responsible for transit and all other insurances (if

required) till the equipments are delivered at the location mentioned in the Procurement Order.

- The Selected Bidder warrants that the Goods supplied under this Contract are new, unused, of

the most recent or current models and those they incorporate all recent improvements in design

and materials unless provided otherwise in the Contract. The Selected Bidder further warrants

that all Goods supplied under this Contract shall have no defect arising from design, materials

or workmanship (except when the design and/or material is required by the Purchaser's

Specifications) of from any act or omission of the Supplier, that may develop under normal use

of the supplied Goods in the conditions prevailing in the country of final destination.

- This warranty shall remain valid for 12 months after the Goods or any portion thereof as the

case may be, have been delivered to and accepted at the final destination indicated in the

Contract or as specifically mentioned in the work order.

- The Authority shall promptly notify the Selected Bidder in writing of any claims arising under

this warranty. Upon receipt of such notice, the Selected Bidder shall, within 15 days and with

all reasonable speed, repair or replace the defective Goods or parts thereof, without cost to the

- If the Selected Bidder, having been notified, fails to remedy the defect(s) within the period

specified above, the Authority may proceed to take such remedial action as may be necessary,

at the Selected Bidder's risk and expense and without prejudice to any other rights which the

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Authority may have against the Supplier under the Contract.

94. Performance Guarantee:- The performance guarantee shall be returned to the Selected Bidder

without any interest on the successful completion of the warranty period when the contract

ceases to be under any obligation.

95. Force Majeure:- Notwithstanding the provisions of tender, the Selected Bidder shall not be

liable for forfeiture of its performance security, liquidated damages or termination for default,

if and to the extent that, its delay in performance or other failure to perform its obligations under

the Contract is the result of an event of Force Majeure. If a Force Majeure situation arises, the

Selected Bidder shall promptly notify the Authority in writing of such conditions and the cause

thereof. Unless otherwise directed by the Authority in writing, the Selected Bidder shall

continue to perform its obligations under the Contract as far as is reasonably practical, and shall

seek all reasonable alternative means for performance not prevented by the Force Majeure

For purposes of this Clause, "Force Majeure" means an event beyond the control of the Supplier

and not involving the Supplier's fault or negligence and not foreseeable. Such events may

include, but are not limited to, acts of the Purchaser either in its sovereign or contractual

capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and freight

96. Taxes and duties:- All taxes and duties shall be included in the quoted price. Bidder has to

quote the total price, net including of all taxes & duties etc. and for evaluation and finalisation

purpose, the total price will be taken in to consideration. Transportation, Packing, Forwarding,

Insurance charges are included in the indicated price. However any change in the GST, govt.

statutory levies will be considered at actual for which contractor will have to submit necessary

documentary proofs as required by department.

97. Inspection:- The Selected Bidder will specify, make arrangement (all expenditures will be bear

by Selected Bidder) for inspection of any parts, vehicles, equipments at any site of

manufacturing/ fabrications” by any officials of the Authority &/or Third Party (if required)

along with officials of the Authority, before delivery at the site.

98. Inspection and commissioning:- Inspection and commissioning will also be carried out at at

site specified by officials of the Authority (if required). If any discrepancy is found in the

material supplied and technical specifications approved, the same lot shall be rejected and

bidder will collect rejected material within seven days. No claim for the rejected material shall

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

be entertained.

99. Liquidated damages & Penalty for delay:- Selected Bidder in accordance with the schedule

specified in the tender shall make delivery of the equipments. An unexcused delay by the

supplier in the supply of its delivery obligations, supplier will be hold liable and Authority can

take actions to forfeit of his performance security, imposition of liquidated damages and/or

termination of the contract by default. If the Selected Bidder fails to deliver any or all of the

equipments within the said period, Authority shall deduct from the contract price as liquidated

damages. (Late delivery penalty) It will be calculated on the basis of delayed days for delayed

quantum (delayed work amount) of work and rate of calculation will be 2% per month of

delivery price will be recovered from the Selected Bidder without any reference to the

Selected Bidder. The amount of Liquidated damages will be however subject to the maximum

of 10% of the total Contract Value.

100. Termination of Contract:- Delay in excess of one hundred (100) days after completion of

delivery period may be cause for termination of contract and forfeiture of all security for

performance. Final decision in this regards shall be taken by Municipal Commissioner,

Porbandar to the successful bidder.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Appendix 2:- Qualification Criteria

Following are the minimum requirements for Bidder to qualify in the technical bid.

Sr. QUALIFICATION CRITERIA

01 Turn over certificate: -

Average annual financial turnover during last 3 years, ending 31st march of previous financial year,

should be at least 50% of Estimated cost i.e. Rs. 15 Lacs. Scan copy of Turnover certificate should be

02 Certificate of Dealer from Principal Manufacturer.

03 Bank Solvency Certificate: -

The Bidder should submit Solvency certificate minimum value of at least 20% of Estimated cost i.e. Rs.

2.00 Lacs, Issued by Scheduled bank/Nationalized bank.

(Considering Validity as 1 year from date of issue of Solvency Certificate)

Scan copy of Solvency Certificate should be submitted.

04 In the case of an order from Gem (Government e-marketplace), the Gem Contract copy with CRAC /

Gem Contract copy will be considered as a work completion certificate.

05 Work Experience certificate.

Experience of successfully completing similar works of fully built chassis mounted Sab Vahini in Last

Similar work experience will be considered of Hersh van/Ambulances/ICU on wheels / Body Building

Work of ambulances during last 3 years ending last day of month previous to the one in which

applications are invited. The work experience shall be with Central govt/State govt/Local self-

government body/PSU will be considered.

- In Last three years 5 nos. of Ambulances/Sub Vahini/Hersh van should be supplied.

1. In case the authorized dealer appointed by Chassis OEM is not having such certificate then certificate

of the bidder or its Chassis OEM having supplied same or similar category product in Central

govt/State govt./Local self-government body/PSU will be considered.

2. Bidder need to submit scan copy of the work completion certificate which include minimum

following details like name of contractor, name of work, date of starting the work, date of completion

of the work (as per contract agreement), actual date of the completion of the work, amount of work

done, satisfactory work completion remarks and issuer details.

3. In the case of an order from GeM (Government e Market), the GeM contract copy with CRAC/GeM

contract copy with a copy of the delivery challan will be considered as a work completion certificate.

Please note that the final decision of accepting or not accepting this proof will be made by

06 Scan copy of PAN Card

07 GST Registration Certificate

08 Scan copy of Company/Office/Shop proof like Shop Establishment Certificate, Registration Certificate

or equivalent etc. need to submit

09 In Case of Partnership Firm /Pvt. Ltd. Company/Public Ltd. Company etc. other relevant applicable

documents like partnership deed/MOM/AOA/ Power of Attorney etc. whichever is applicable, scan of

same need to submit.

10 ATC COMPLY SHEET REQUIRED WITH SIGN AND STAMP OF BIDDER.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Term and Conditions:

1. Bidder need to upload Original Demand draft of EMD for the said amount, favoring of

Commissioner, Porbandar Municipal Corporation. Bidder need to submit EMD as DD at

Municipal Corporation PORBANDER after 7-Days of bid end Date. Only Bider Having

EMD Exemption as per Gujarat State procurement policy

2. All quoted rates must be inclusive of Insurance, All Taxes (RTO Tax, TCS and Others)

RTO registration charges, number plate charges and also F.O.R. up to delivery Decided

places. Qualified bidder must have to deliver said items at district at his own cost.

3. Bidder must have at least work Experience for Last 3 Financial Year. Providing

similar type of product to any Central/State Government Organization/P.S.U. copies of

Relevant Contracts /Orders and CRAC certificate to be Uploaded Along with Bid.

4. Bidder must need to upload last 3 years turnover certificate from the duly signed by CA.

5. Bidder must need to upload BIS certificate/ARAI Certificate of any Vehicle in name of

bidder attached along with the bid documents.

6. Bidder need to upload ATC (All terms and conditions) accepted certificate.

7. The bidder must have to submit an undertaking on Rs. 300 stamp paper that they have not

been blacklisted, bank corrupt /debarred by any state government /central government / PSU

in last three years as on last date of bid submission.

8. Commissioner, Porbandar Municipal Corporation has a right to increase the time limit for

bid/supply unexpected reason.

9. In case of item delay supply from the bidder side, Commissioner, Porbandar Municipal

Corporation have right to impose penalty for it and bidder must abide with this condition.

10. If any unexpected problems will accure after or before bid rate finalization, then

Commissioner, Porbandar Municipal Corporation decision will be final and the bidder

must have to agree with the same.

11. Commissioner, Porbandar Municipal Corporation has a right to cancel the agreement with

bidder without any prior notice if the bidder will not be followed any single condition.

12. For the any issue related to these bid, legal jurisdiction will be PORBANDER only.

Commissioner, Porbandar Municipal Corporation decision will be final decision for all

terms and condition. If in case bid is cancelled by buyer then bidder cannot take any

objection on it.

13. No advance payment will be paid by buyer. Payment will be done after successful supply of

required specified item.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Appendix 3: - Approved List of Bank for issuing SD & EMD

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Annexure:- Forms For Bid Submission

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 1: Letter Comprising the Bid Cum Undertaking

(On Letterhead of the Bidder/Applicant)

Porbandar Municipal Corporation

Porbandar, Dist.- Porbandar, Gujarat

Sub: TENDER Reference No.___________dated___________ for project entitled [Name of Work]

With reference to your TENDER referenced above I/we, have examined the Bidding Documents and

understood their contents, hereby submit my/our Bid for the aforesaid Project and state as under:

1. The Bid is unconditional and unqualified.

2. All information provided in the Bid and in the Annexures is true and correct.

3. This statement is made for the express purpose of qualifying as a Bidder for the Project as explained

in this tender document.

4. I/We shall make available to the Authority for any additional information it may find necessary or

require to supplement or authenticate the Bid.

5. I/We acknowledge the right of the Authority to reject our Bid with out assigning any reason or

otherwise and hereby waive our right to challenge the same on any account whatsoever.

6. We certify that in the last three years, we/ any of the Joint Venture Members have neither failed to

perform on any contract, as evidenced by judicial pronouncement or arbitration award, nor been

expelled from any project or contract nor have had any contract terminated for breach on our part.

7. I/We declare that:

a. I/We have examined and have no reservations to the Bidding Documents, including any

Addendum issued by the Authority.

b. I/We do not have any conflict of interest in accordance with the Clauses specified in the

tender document.

c. I/We have not directly or indirectly or through an agent engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice,

as defined in the tender document, in respect of any tender or request for proposal issued

by or any agreement entered into with the Authority or any other public sector enterprise

or any government, Centre or State; and

d. I/We here by certify that we have taken steps to ensure that in conformity with the

provisions of Clause of the tender, no person acting for us or on our behalf has engaged or

will engage in any corrupt practice, fraudulent practice, coercive practice, undesirable

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

practice or restrictive practice.

8. I/ We understand that you may cancel the Bidding Process at any time and that you are neither

bound to accept any Bid that you may receive nor to invite the Bidders to Bid for the Project,

without incurring any liability to Bidders

9. I/We believe that we satisfy (ies) the pre-qualifying criteria and meet(s) the requirements as

specified in the tender document and am/are qualified to submit this Bid.

10. I/We certify that we have not been convicted by a Court of Law or indicted or adverse orders passed

by a regulatory authority which could cast a doubt on our ability to undertake the Project or which

relates to a grave offence that out rages the moral sense of the community.

11. I/ We further certify that in regard to matters relating to security and integrity of the country, we

have not been charge-sheeted by any agency of the Government or convicted by a Court of Law

for any offence committed by us or by any of our Associates.

12. I/We undertake that in case due to any change in facts or circumstances during the Bidding Process,

we are attracted by the provisions of disqualification in terms of the guidelines referred to above,

we shall intimate the Authority of the same immediately.

13. I/We here by irrevocably waive any right which we may have at any stage at law or howsoever

otherwise arising to challenge or question any decision taken by the Authority in connection with

the selection of the Bidder, or in connection with the Bidding Process itself, in respect of the above-

mentioned Project and the terms and implementation thereof.

14. In the event of my/our being declared as the Selected Bidder, I/We agree to enter into a Contract

Agreement in accordance with the draft that has been provided to me/us prior to the Bid Due Date.

We agree not to seek any changes in the afore said draft and agree to a bid by the same.

15. I/We have studied all the Bidding Documents carefully and also surveyed the project area. We

understand that except to the extent as expressly set for thin the Contract Agreement, we shall have

no claim, right or title arising out of any documents or information provided to us by the Authority

or in respect of any matter arising out of or concerning or relating to the Bidding Process including

the award of Contract.

16. The Financial Bid has been quoted by me/us after taking into consideration all the terms and

conditions stated in the tender, our own estimates of costs and careful assessment of the site and

all the prevailing and expected conditions that may affect the Bid.

17. I/We agree and understand that the Bid is subject to the provisions of the Bidding Documents. In

no case, I/We shall have any claim or right of whatsoever nature if the Project/ Contract is not

awarded to me/us or our Bid is not opened.

18. I/We hereby submit our Bid in the form as specified in the tender document for undertaking the

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

aforesaid Project in accordance with the Bidding Documents and the Contract Agreement.

19. I/We agree to keep this offer valid for 120 (One Hundred Twenty) days from the Due Date of

online Bid submission as specified in the tender document or any other such duration as directed

by the Authority.

20. I/We agree and undertake to abide by all the terms and conditions of the tender document. In

witness thereof, I/we submit this Bid under and in accordance with the terms of the tender

21. I/we have received all the clarifications issued by the Authority.

22. I/we will abide by the terms and condition set forth in the tender document, condition of contract

and draft Contract agreement and a copy of the same bearing initial of the undersign on every page

is attached herewith.

23. Notwithstanding any qualification or conditions, whether implied or otherwise, contained in our

Proposal we hereby represent and confirm that our Proposal is unqualified and unconditional in all

Yours faithfully,

(Signature of the Authorized signatory)

(Name and designation of the Authorized signatory)

Name and Seal of Bidder

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 2: General Information of Bidder

Individual Bidder

Particulars / Details Company

1. Name of the Bidding company

2. Date of incorporation and /or

Commencement of Business

3. Brief description of the Bidder's main line of business

4. Details of individual (s) who will serve as the point of

contact/ communication for Authority with the Bidder:

c. Company/Firm

e. Mobile Number

f. Email Address

5. Details of Authorized Signatory of Bidder

c. Company/Firm

e. Mobile Number

f. Email Address

(Signature of the Authorized signatory)

(Name and designation of the Authorized signatory)

Name and Seal of Bidder

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 3: Power of Attorney for Signing of Bid

Know all men by these presents, we,________________________________(name of the firm and address

of the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr ./ Ms.

________________________________ (Name), son/daughter/wife of

________________________________and presently residing at who is presently employed with us/ the

Lead Member of our Consortium and holding the position of__________________________, as our true

and lawful attorney ( hereinafter referred to as the “Attorney”) to do in our name and our behalf , all such

acts, deeds and things as are necessary or required in connection with or incidental to submission of our bid

for the [Name of the Work] Project proposed or being developed by the Porbandar Municipal Corporation

(the “AUTHORITY”) including but not limited to signing and submission of all applications, bids and other

documents and writings, participate in bidders' and other meetings and providing information/ responses to

the AUTHORITY, representing us in all matters before the AUTHORITY, signing and execution of all

contracts including the Contract Agreement and undertaking consequent to acceptance of our bid, and

generally dealing with the AUTHORITY in all matters in connection with or relating to or arising out of

our bid for the said Project and/ or upon award thereof to us and/ or till the entering into of the Contract

Agreement with the AUTHORITY.

AND we here by agree to ratify and confirm and do here by ratify and confirm all acts, deeds and things

law fully done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred

by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the

power shear by conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHERE OF WE__________ THE ABOVE NAME DPR IN CIPAL HAVE EXECUTED

THIS POWER OF ATTORNEY ON THIS_______DAY OF___________,

(Name, Title and Address)

Accepted [Notarized]

(Name, Title and Address of the Attorney)

 The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid

down by the applicable law and the charter documents of the executant(s) and when it is so required, the

same should be under common seal affixed in accordance with the required procedure.

 Also, wherever required, the Bidder should submit for verification the extract of the charter documents and

documents such as a resolution/power of attorney in favor of the person executing this Power of Attorney for

the delegation of power here under on behalf of the Bidder.

 To be executed on a Stamp PaperofRs.300/-, duly notarized.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 4: Format For Financial Pre-Qualification

Financial Year Annual Turnover (in INR) Net Worth (in INR)

(Signature of the Authorized signatory)

(Name and designation of the Authorized signatory)

Name and Seal of Bidder

 The financial year shall mean the period commencing from April 1 of any given year to March 31 of the

succeeding year.

 The Bidders shall provide the Audited Annual Financial Statements of the corresponding years. In case the

annual accounts for the latest financial year are not audited and therefore cannot make it available, the

applicant shall give an undertaking, to this effect and the statutory auditor shall certify the same. In such case,

the applicant shall provide the audited annual reports for five years preceding the year for which audited

annual report is not being provided.

 A certificate from Statutory Auditor should be provided as supporting document certifying the Financial Pre-

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 5: History of litigation & Black listing

(Applicant should provide information on any history of litigation or arbitration & Black listing resulting from

contracts with Any Municipal corporation, ULBs, Central Govt, State Govt, Govt Authority etc..)

Year Award for / or Name of Client, cause Disputed Validity Period

Against applicant of Litigation and amount in

matter of dispute & Rupees

Note: If the information to be furnished in this schedule is not given and come to the knowledge of

Porbandar Municipal Corporation subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

(Signature of the Authorized signatory)

(Name and designation of the Authorized signatory)

Name and Seal of Bidder

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 6: Undertaking & Affidavit

Name of Tender : (Write Name of Work)

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney holders

1 I/We agree that the decision of the Porbandar Municipal Corporation in pre-

qualification/selection of bidders/Applicants, Phasing of work and in any other project related

matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of knowledge.

3 I/We agree that I/we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the pre-

qualification document at any state.

4 I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based my

/ our rates for this tender.

5 The specifications and leads on this work have been carefully studied and understood before

submitting this tender. I / We undertake to use only the best materials approved by the Engineer

in charge or his duly authorized representative during execution of the work and to abide by the

decision of Porbandar Municipal Corporation.

6 I / We, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct. I / We also understand that in case of wrongful/false information, corporation

is entitled to take any civil & criminal punitive action against me/us.

7 The undersigned also hereby certifies that neither our firm M/s………………… nor any of its

constituent partners, directors etc have abandoned any work in India nor any contract awarded to

us for such works has been rescinded. Our firm is also not black listed by any Central govt.

organization / State Govt. organization / ULB / Any Municipal Corporation / Porbandar Municipal

Corporation or any other Agency of Government of India or any of the State Government.

8 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, Government, or

public limited institutions, firm or corporation to furnish pertinent information deemed necessary

and requested by the Porbandar Municipal Corporation to verify our statements or our competence

and general reputation.

9 The undersigned understands and agrees that further qualifying information may be requested,

and agrees to furnish any such information at the request of the Porbandar Municipal Corporation.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

10 The Porbandar Municipal Corporation and its authorized representatives are hereby authorized to

conduct any inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects.

11 This Affidavit will also serve as authorization to any individual or Authorized representative of

any institution referred to in the supporting information, to provide such information deemed

necessary and requested by you to verify statements and information provided in the Tender or

with regard to the resources, experience and competence of the Applicant.

12 I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with the

local conditions regarding scope of work, all materials and labour on which I / We have based my

/ our rates for this tender. The specifications and leads on this work have been carefully studied

and understood before

(Signature of the Authorized signatory)

(Name and designation of the Authorized signatory)

Name and Seal of Bidder

 To be executed on a Stamp Paper of Rs.300/-, duly notarized.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 8: OEM Authorization Certificate

(On letter head of OEM)

Date: [DD/MM/YYYY]

Porbandar Municipal Corporation,

Porbandar, Dist. – Porbandar, Gujarat.

Subject: OEM Authorization Certificate for Supply of [Insert name of Item]

This is to certify that [Name of Bidder/Contractor], having its registered office at [Bidder’s

Address], is an authorized partner/reseller/system integrator of [OEM Name] for the supply,

installation, commissioning, and after-sales support of [Insert name of Item] machinery.

We, [OEM Name], are the original manufacturers of the said equipment and authorize the

above-mentioned company to participate in the tender [Tender Name/Number] issued by

[Client/Authority Name].

We further confirm the following:

1. The equipment to be supplied will be of our standard make and will meet the required

specifications mentioned in the tender.

2. We hereby extend our full warranty up till 1 years from the date of supply of Goods/Machine

offered by the above firm in reply to this Invitation for Bids.

3. We also hereby declare that during the contract (including warranty/ defect liability), we will

make our technical & engineering help available to [Name of Bidder] to assist them on a

reasonable cost & best effort basis, in performance of all their obligations to the purchaser

under the contract.

This certificate is valid for the current tender and should not be considered as a blanket

authorization for other purposes.

For and on behalf of

[OEM Company Name]

Authorized Signatory

(Signature & Company Seal)

Contact Details:

1. This letter of authorization should be on the letterhead of the OEM and should be signed by a person with the proper

authority to sign the document that is binding on the OEM.

2. Provide valid Proof like MSME ZED Certification or Factory License/Manufacturing License or any other document

which establish the vendor as OEM.

3. If bidder itself is OEM than above certificate should be provided on bidders Letterhead with document required as per

point no 2 above.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

4. A word “warranty” in this form 12 mean that the goods or services supplied by the supplier or manufacturer under the

contract shall be free from defects in design, material, and workmanship for a specified period i.e 1 year from the

date of supply or delivery of goods. During the warranty period, the supplier shall repair or replace the defective goods

or parts at no additional cost to the Authority.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 9: Undertaking for Availability of Spare Parts for 05 Years

(To be given on Non-Judicial Stamp of Rs.100 and Duly Notarized)

Date: [Insert Date]

Porbandar Municipal Corporation,

Porbandar, Dist. – Porbandar, Gujarat

Subject: Undertaking for Availability of Spare Parts for 05 Years for [Insert Project Name /

Reference Number]

Dear Sir/Madam,

We, [Name of the Bidder/Company], having our registered office at [Address], hereby

undertake that we shall ensure the availability of spare parts for all the equipment and

machinery proposed under the above-referenced tender for a period of five (05) years from the

bid due date, which is [Insert Bid Due Date].

We confirm that:

1. All essential and critical spare parts related to the supplied equipment will be made available

for a minimum of 05 years from the bid due date.

2. We will either maintain stock or have arrangements in place with the Original Equipment

Manufacturer (OEM) or their authorized partners to supply the parts within a reasonable lead

time i.e. 30 days from the requirements.

3. We further undertake that in the event of any technical modification, model upgradation, or

change in design resulting in the modification or replacement of original spare parts, we will

ensure the availability of equivalent, compatible, or updated spare parts suitable for the

continued operation and maintenance of the supplied Auto Tipper, for the remaining period of

4. We shall also provide after-sales service and maintenance support during this period, as per

the terms of the contract.

5. In order to give you trouble-free after-sale support, we will also make sure that our service

center is accessible within 200 kilometers of Porbandar city. We have also included a list of

service centers along with their toll-free number.

This undertaking is provided in compliance with the tender requirements and shall remain valid

and binding upon our organization.

*Enclosed list of service station within 200 Km radius from Porbandar city. *

Yours faithfully,

Authorized Signatory

Designation: ________________

Signature & Company Seal

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 10: Format of Financial Bid

The bidder has to bid as per format of Financial Bid submission provided on the e-tender website only. No

Physical copy shall be submitted. If the Copy is found in the technical bid than the bid will be rejected.

• Prices to be filled in the separate Price bid (Excel Sheet) attached in separate file available online in the

website mentioned in the Bid Data Sheet.

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL

Form 11: INDEMNITY BOND FOR CHASSIS

(To be Given by the Selected Bidder after the completion of Tender Process)

SUPPLY,DESIGN,FABRICATION,TESTING AND COMMISSIONING OF

SHABVAHINI (DEAD BODY CARRIER) 1 NOS, FOR PORBANDAR MUNICIPAL