Supply, installation and commissioning of Tier 3 Router for end Locations having 5 GE and 2 E-1 interface ports confirming to the CRIS specifications as annx-1 and annx-II

Special Eligibility Criteria

1. 1

   The purchaser reserves the right to place the bulk order (minimum 80% of the Net Procurement Quantity) on firms that fulfil both of the following eligibility conditions, in terms of Clause 3.4 of Section II of the C. Rly Bid Document (Updated Latest): A. Supply Credentials (Past Supply Experience) The bidder must have satisfactorily supplied at least 20% of the total tendered quantity, i.e. 20% of ( 200 NOS) = 40 Nos., against a single Purchase Order, for the tendered item or a similar item, to any Zonal Railway/PU/CORE/Central Govt./State Govt. or any PSU, within the last 03 years from the date of closing of this tender. Eligible items for the purpose of Supply Credentials: (i)Tier 3 Router for end Locations having 5 GE and 2 E-1 interface ports (ii)Tendered Item-covered under a single Purchase Order, (iii)Any similar item, i.e., any Router/Switch/Firewall. Clarification: The minimum past supply of 40 Nos. must have been executed against a single Purchase Order. Clubbing of quantities across multiple Purchase Orders to meet the threshold of 40 Nos. shall not be permitted. Documentary evidence to be submitted in support of Supply Credentials: (a)Copy of the Purchase Order clearly indicating the item description, quantity ordered, and name of the purchasing organization; and (b)Receipt Notes / Proof of acceptance of the item by the consignee; or (c)Inspection Certificate along with a self-declaration by the bidder that the supply has been accepted by the consignee. The above documents must be uploaded by the firms along with their offer. The onus of submission rests solely with the bidder. B. Performance Certificate by End User In addition to the Supply Credentials above, the bidder must submit a Performance Certificate from the end user (i.e., the organization/entity where the item is actually installed and commissioned) for at least one Purchase Order for the tendered item or any similar item (i.e., any Router/Switch/Firewall), issued within the last 03 years reckoned from the original tender closing date. original tender closing date. The Performance Certificate must clearly contain the following details: (v)Confirmation of satisfactory working/performance of the supplied item for at least one year since the date of commissioning; (vi)Description of the item for which the certificate is being issued; (vii)Reference of the Purchase Order against which the supply was made; (viii)Clear signature, name, designation, and official stamp/seal of the authorized signatory of the end user; (ix)Complete address of the end user where the item is installed and commissioned. C. General Provisions Furnishing false declarations shall lead to termination of the contract and initiation of further punitive actions as per applicable law. In case the tenderer does not submit the requisite documents as mentioned above, it shall be deemed that the su

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2. 2

   In terms of Railway Boards letter No. 2015/RS(G)/779/5(Vol.III) Dated: 22.06.2020 and in keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

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Check List

1. 1

   Have you furnished the statement of deviations [preferably nil] ?
2. 2

   Have you quoted in the prescribed performa ?
3. 3

   Have you attached CA certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier" ?
4. 4

   Have you submitted Earnest Money Deposit (EMD) ?
5. 5

   It shall be the responsibility of the tenderers to quote correct HSN number and corresponding GST rate. Have you checked HSN code and have quoted corresponding GST rate ?
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers ?
7. 7

   Have you quoted price on the basis of free delivery to destination, indicating the break up ?
8. 8

   Have you kept your offer validity as per " Condition for Responsiveness of Offer " ?
9. 9

   Have you read and accepted tender conditions ?
10. 10

    Have you mentioned Make/Brand of OEM ?
11. 11

    Have you attached any performance statements separately ?
12. 12

    Have you furnished all the mandatory Bank details ?
13. 13

    Have you quoted the discount if any in the specified column only in IREPS ?
14. 14

    Have you attached relevant document for MSE if you claimed benefits and referential treatment as MSE firm ?
15. 15

    Have you indicated the percentage of Local Content in the relevant column ?
16. 16

    Have you submitted the details of location(s) where local value addition is made ?
17. 17

    Have you carefully reviewed the contents of the Undertaking/Declaration regarding non-participation of sister concerns or affiliates in this tender as submission of false information/declaration could lead to rejection of the bid ?

Commercial-Compliance

1. 1

   Earnest Money Deposit (EMD) shall be as per Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) EMD is compulsory and offers without EMD, except those exempted, will be summarily rejected. Vendors (other than those appearing on Vendor Panels of Approving Agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document alongwith offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An Authorised Agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the bid securing declaration as follows:- I/We certify that, my/ our offer is eligible for exemption from submission of bid security/ Earnest Money Deposit, in terms of the tender conditions. In case my/our claim to exemption from submission of bid security/Earnest Money Deposit is not found valid as per terms of the tender, I/we understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/we hereby understand and accept that if I/we withdraw or modify my/our bids during the period of validity, or if I/we are awarded the contract and on being called upon to submit the performance security/Security Deposit, fail to submit the performance security/Security Deposit before the deadline defined in the request for bid document/Notice Inviting Tender, I/we shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance security/Security Deposit for a period of 6 (six) months, from the date I/we are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period .

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2. 2

   Bidders must agree to furnish SECURITY DEPOSIT as applicable as per Clause 24.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). Bidders (except approved vendors for tendered item/items) claiming exemption from paying SD must upload requisite document towards such claim, alongwith the offer. Offers from firms denying to pay Security Deposit will be summarily rejected.

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3. 3

   Goods & Services Tax (GST): As per Clause 9.0 and all sub-clauses of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per Clause 9.0(iv) of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

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4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism [RCM] and deposit the same to the concerned tax authority.

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5. 5

   Bidders shall also give Declaration as below:- "I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

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6. 6

   The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

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7. 7

   The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

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8. 8

   Participation by Manufacturers is preferred. Agents/Dealers participating in tender on behalf of manufacturers must provide tender specific authorization (TSA) letter issued by the OEM. Bidders must upload above authorization letter with their offer failing which their offer will be summarily rejected. i) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers are to be summarily rejected. ii) If an authorized agent/dealer submits bid on behalf of the Principal/OEM, the same agent/dealer hall not submit a bid on behalf of another Principal/OEM in same tender for the same item/product and such bids will be summarily rejected. iii) Trader/Authorized Dealer should mention name of Manufacturer, make and complete address in their bid for inspection of material at OEM works.

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9. 9

   An Indian Agent quoting in INR on behalf of a foreign Principal/OEM should submit a copy of Invoice/Proforma Invoice from OEM along with their offer as well as should undertake to furnish all import documents and should comply to Clause 22.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest).

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10. 10

    Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that works address(es) of manufacturing in India are the location(s) of local value addition.

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11. 11

    LAND BOARDER: All bidders shall confirm declaration as below in terms of Clause 5.15 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) in compliance of restrictions under Rule 144(xi) of GFR- 2017:- a) I have read the clause regarding restrictions on procurement from a bidder of country which shares a land border with India. b) I certify that this bidder is not from such a country or, if from such a country, has-been registered with the competent authority. c) I hereby certify that this bidder fulfils all requirements in this regard and is eligible to be considered. (Where applicable, evidence of valid registration by the competent authority is attached). If the bidder fails to give such declaration, as above, then it will be presumed that the contents of above declaration have been read and unconditionally agreed and accepted by the tenderer. If any tenderer is not agreeable to this declaration they have to categorically mention about the disagreement in Techno- Commercial Deviation.

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12. 12

    Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer in terms of Clause 4.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest). Vendors claiming MSE benefit/preferential treatment , despite upward re-classification, must upload document confirming their MSE status within a span of 03 years from the date of closing of tender else status of such vendors shall not be considered as MSE.

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13. 13

    The firm should attend to the complaints within 24 hours of lodging of the complaint failing which penalty @ 0.5% per week or part of the week of delayed period as pre-estimated damages not exceeding 10% of the contract value without any controversy/dispute of any sort whatsoever. While calculating penalty, 24 hours time given to make the equipment operational should be excluded. The total penalty will be worked out at the end of the warranty period and the firm shall deposit the penalty amount with the Railways failing which PBG shall be encashed by the Railways to recover the penalty.

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14. 14

    "CAMC for a period of 02 years will be applicable after expiry of Comprehensive Warranty Period of 03 years as per the annual CAMC charges offered by the bidder. Calculation of NPV for the CAMC charges shall be as per Annexure-1 attached with the tender for the purpose of financial evaluation of offer and determining the inter-se ranking. Payment of CAMC charges will,however, be as per actual annual CAMC charges accepted in the tender . No advance payment for CAMC charges shall be made. Consignee reserves the right to cancel the CAMC contract forfeiting the BG i.e. 5% of Total value of CAMC charges accepted in the tender taken towards CAMC security in case of nonperformance/default in fulfilling CAMC obligations as per terms & conditions of CAMC, by serving a 01 month notice.The BG shall be returned to the supplier after successful completion of the CAMC period."

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15. 15

    The bidder should submit Name, contact number and address of the representative for support during warranty period and during AMC period.

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16. 16

    Please enter the percentage of local content in the material being offered.Please enter 0 for fully imported items,and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions

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17. 17

    Bidders are advised to carefully review the contents of the undertaking/declaration prior to signing, as the submission of false information could lead to rejection of the bid.

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18. 18

    In case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all nontax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change.

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19. 19

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers (Designation, Address, Email ID). In case of a contract award, a copy of the LOA/Purchase order shall be immediately forwarded by the Purchaser to the Jurisdictional Assessing Officer mentioned in the tendered bid.
20. 20

    Authorizes agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD,owing to any of the above exemptions as stipulated at Para 23.1(a) to (i) of Clause 23.0 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest)

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21. 21

    The estimated value of this tender exceeds 10 crore. Accordingly, for a bidder to be evaluated as a Class-I Local supplier, a Local Content Certificate must be provided. This certificate shall indicate the percentage of local content of the tendered item, in compliance with the Public Procurement (Preference to Make in India) Order, 2017 (as amended) issued by DPIIT; it shall be specific to the product(s) offered and be issued and signed by (a) in the case of companies, the statutory auditor or cost auditor of the company, or (b) in the case of suppliers other than companies, a practising Chartered Accountant or practising Cost Accountant. The certificate shall be authenticated with a valid UDIN (or an equivalent document- identification mechanism, as applicable). CA certificate must be dated on or before the tender closing date and time. An offer may not be eligible for evaluation as a 'Class-I Local Supplier' if it does not include a certificate meeting all the above mentioned requirements.

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22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of offer: Validity of offer should be strictly as per Clause 1.8.5 of Section II of CENTRAL RAILWAY BID DOCUMENT (Updated Latest) (or) as stipulated in the tender document, whichever is longer. Offers quoted with lesser validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   The Comprehensive AMC i.e CAMC for 2 years will be applicable after expiry of the comprehensive warranty period of 03 years and year wise CAMC charges (Item # 02 of Schedule of Requirements) must be quoted separately by the bidder, failing which their offer shall be summarily rejected responsiveness.