ARC FOR GRASS CUTTING/WEED CONTROL/TREE PRUNING AND CARTING AWAY OF THE SAME AT NAJIBABAD DEPOT

REQUEST FOR QUOTATION CRFQ -1000387046

ARC for Grass cutting/weed

control/tree pruning and ISSUED BY:-

BHARAT PETROLEUM CORPORATION

carting away of the same at Depot Manager

BPCL Najibabad Depot. BPCL Depot, Adarsh Nagar,

REQUEST FOR QUOTATION CRFQ -

Tender –ARC for Grass Cutting/weed control/tree Pruning and carting away of the same at BPCL

Najibabad Depot.

BHARAT PETROLEUM CORPORATION LIMITED,

Adarsh Nagar, Najibabad – 246763, Uttar Pradesh

Issued by: Sr. Mgr. Operations In-charge

TENDER CALENDAR

Activity Start Date/Time End Date/Time

Bid Preparation and 14.05.2022/21:00 29.05.2022/21:00

Priced Bid Opening 29.05.2022/21:01 30.05.2021/16:00

REQUEST FOR QUOTATION CRFQ -1000387046

Tender is invited for ARC for Grass Cutting/weed control/tree Pruning and carting away of

the same at BPCL Najibabad Depot.

Annexure I Preamble

1. Quotations are invited from all vendors registered/ enlisted for civil work with BPCL, with keenness to

work at Najibabad Depot. Please quote your best rates.

2. Vendors who have been “Black listed” or have currently been put on “Holiday List”, by virtue of

unsatisfactory performance for any work, by any office of BPCL, are not eligible to quote for this tender.

Quotations received from such vendors, shall be rejected.

3. All TAXES shall be payable as per prevalent norms.

4. The tender document has been created vide BPCL SAP Collective RFQ no. 1000387046.To ensure equal

opportunity for all and to demonstrate transparency in our systems, this document has been uploaded on

the BPCL website http://www.bharatpetroleum.in , and is accessible from the tenders section, under the

category Incharge Najibabad. Request for any clarifications can also be made by e-mail addressed to

[email protected] or [email protected]

5. The tender document has been uploaded on the BPCL E-Procurement web site

https://bpcltenders.eproc.in/

6. For participating in the tender and submitting the bid, you have to visit the above mentioned web

site http://bpcleproc.in.

7. Interested tenderers need to have/ or obtain the digital signing certificate from any suitable certifying

agency. For your ready reference the Digital Signing Certificate Application forms are enclosed with this

tender document and you may apply for the same as prescribed in the pertinent annexure, if required.

8. For participating in the bid the vendors have to download the entire document from the web site

https://bpcleproc.in by using their digital signatures. And after carefully going through all the documents

and filling the bids, the same have to be uploaded on the appropriate place on this web site & encrypt the

same with their digital signatures.

9. All the bids shall be evaluated from the bids/ documents submitted by the tenderers on the E-

Procurement portal. Hard copies of the bids need not be submitted to this office.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

10. Tenderers who are enlisted with BPCL for civil work, but not registered with BPCL will have to deposit

Earnest Money Deposit of Rupees fifty thousand by Demand Draft in favour of Bharat Petroleum

Corporation Ltd. Payable at Najibabad, to enable their bids to be considered for evaluation. EMD has to

be submitted in an envelope pasted with the cut out label provided in Annexure VI. EMD has to be

submitted on or before the due date and time of tender closing at the following address:

Sr. Manager I/c

BHARAT PETROLEUM CORPN.LTD.,

Najibabad Depot.

11. Vendors can witness the tender opening on the E-Procurement portal. However, we request all

tenderers to be present in this office, at the address as mentioned above to witness the tender opening.

12. It is understood that the tenderers have thoroughly gone through the entire information placed in the

tender enquiry & are committed to abide by the same. The tender opening shall also be available on the

E-Procurement portal.

13. The Annexure VII pertains to E-Tendering process. This is for information of tenderers & to prepare

them for this E-tendering process, hosted through BPCL’s E-Procurement portals. All bids uploaded by the

tenderers on the E-Procurement web site shall only be considered for evaluation.

14. You are invited to submit your offer for Construction of segment of boundary wall as per BPCL

specifications at Najibabad Depot, and on the terms and conditions contained in this tender document.

15. Tenderers shall also have to essentially sign an Integrity Pact (IP) for participating in this tender, as per

shall have to the following procedure:

a. Tenderer shall be required to download the Performa Integrity Pact (IP), print it, duly sign and stamp

all the pages, (including signature of two witnesses). It should be signed by the same signatory who is

authorized to sign the bid documents. Tenderer's failure to submit the IP duly signed along with the bid

documents shall result in the bid not being considered for further evaluation. After physically signing the

document, the same be scanned & uploaded on the E-Procurement portal.

b. If the tenderer has been disqualified from the tender process prior to the award of the contract in

accordance with the provisions of the Integrity Pact, BPCL shall be entitled to demand and recover from

Tenderer Price reduction amount by forfeiting the EMD/Performance Guarantee as per provisions of the

Integrity Pact.

c. If the contract has been terminated according to the provisions of the Integrity Pact, or if BPCL is entitled

to terminate the contract according to the provisions of the Integrity pact, BPCL shall be entitled to

demand and recover from contractor, Price reduction amount by forfeiting the Performance Guarantee

amount as per provisions of the Integrity Pact.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

d. Tenderers may raise disputes/complaints, if any, with the nominated Independent External Monitor.

16. Please visit the website http://www.bharatpetroleum.in for only downloading the tender document.

Also for downloading the tender document & for participating in the tender and submitting your bid,

please visit the web site https://bpcltenders.eproc.in/.

17. Bids/instruments submitted after the due date and time of closing of tender or not in the prescribed

format is liable to be rejected. BPCL does not take any responsibility for any delay in submission of

bid due to connectivity problem or non-availability of site and/ or other documents to be submitted

in physical form due to postal delay. No claims on this account shall be entertained.

18. For clarifications, if any, please feel free to contact the undersigned on any working day between

DEPOT MANAGER NAJIBABAD

BHARAT PETROLEUM CORPORATION LIMITED,

[email protected]

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

REQUEST FOR QUOTATION CRFQ -1000387046

Annexure II -Instructions to Tenderers

1. Competitive offers are invited from all parties registered / enlisted with BPCL for civil work as per BPCL

specifications at Najibabad depot. Detailed technical specifications, quantities etc. have been provided in

this tender document.

2. Tenderers are requested to carefully study all the documents/ annexures, and understand the terms &

conditions, specifications, etc., before quoting their rates. In case of doubt, written/ e-mail clarifications

should be obtained, but this shall not be a justification for late submission of the bid or request for

extension of due date.

3.Offers should strictly be in accordance with the tender terms & conditions and our specifications.

4. All the supporting document viz Integrity Pact submitted by the tenderers should be legible, signed,

stamped and attested by the authorized signatory as specified below in clause

5. The authorized signatory shall be :

a) Proprietor in case of proprietary concern.

b) Authorised partners in case of partnership firm.

c) Director, in case of a limited Company, duly authorized by its board of directors to sign.

The authorised signatory must have Digital Signature to participate in this tender.

6. If for any reason, the proprietor or the authorised partner or director as the case may be are unable to

sign the document, the said document should be signed by the constituted attorney having full authority

to sign the tender document and copy of such authority letter as also the power of attorney, duly signed

in the presence of a Notary public should be submitted along with the bid.

7 Bids submitted after the due date and time and those not in the format or not in conformity with the

prescribed terms and conditions or specifications shall be summarily rejected and no further

correspondence/ enquiries shall be entertained on the issue. No responsibility shall be taken by the

Corporation for bids not submitted in time and/or the instruments received late due to postal delay and

no claims on this account shall be entertained.

8. The offer submitted by the tenderer shall be valid for acceptance for a period of 180 days from the date

of closing of the tender. In case of successful tenderers, the finalised rate shall remain valid till conclusion

of the contract in all respects.

9. The successful tenderers shall be required to submit physical hard copies of the entire tender document

and all the supporting documents submitted online on the portal, signed and stamped on all pages, at the

time of award of the job.

10. No hot work will be allowed inside the site.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

11. It shall be understood that every endeavor has been made to avoid errors which can materially affect

the basis of the tender and the successful Tenderer shall take upon himself and provide for risk of any

error which may subsequently be discovered and shall make no subsequent claim on account thereof.

12. Courts in the city of Delhi alone shall have jurisdiction to entertain any application or other

proceedings in respect of anything arising under this tender either before or after or during finalisation of

13. List of abbreviations used :

a. The terms “BPC”, “BPCL”, The Corporation and the Company in the appropriate context means Bharat

Petroleum Corporation Limited, the Company registered under Companies Act 1956 and includes its

successors and assignees.

b. The term “PESO” in the appropriate context means Petroleum, Explosive and Safety Organisation.

c. The term “BIS” in the appropriate context means Bureau of Indian Standards.

d. The term “OITC” in the appropriate context means Oil Industry Technical Committee.

e. The term “OMC” in the appropriate context means PSU Oil Marketing Companies viz. M/s Indian Oil

Corpn. Ltd, M/s Bharat Petroleum Corpn. Ltd.

f. The term “UT” in the appropriate context means Union Territory Public Sector

g. The term “PSU” / “PSU Oil Company” in the appropriate context means Undertaking Oil Marketing

h. The term “PSE” in the appropriate context means Central Public Sector Enterprise

i. The term “LoI” in the appropriate context means Letter of Intent

j. The term “PO” in the appropriate context means Purchase Order

k. The term “PR” in the appropriate context means Price Reduction

l. The term “NDP” in the appropriate context means Net Delivered Price

m. The term “VAT” in the appropriate context means Value Added Tax

n. The term “ITC” in the appropriate context means Input Tax Credit

o. The term “PQ” in the appropriate context means Pre-Qualification.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

REQUEST FOR QUOTATION CRFQ -1000387046

Annexure III -SCOPE OF WORK / TERMS & CONDITIONS

A. Scope of work includes following:

Item Description Unit

ARC for Grass cutting/weed control/Tree pruning and carting away of Sq

same at BPCL Najibabad Depot 68318 Mtr.

B. SPECIFICATIONS As Per RFQ attached in documents.

C. COMPLETION TIME & PERIOD OF CONTRACT:

1. The period of the contract is for 1 year from the date of LOI (based on quarterly basis of

completion of work.)

D. RATES AND PRICES:

1. The rates will be firm and all inclusive (GST, taxes, duties, transportation etc.) for the entire

period of the contract. However service tax shall be payable extra as applicable. The

payment will be released based on the actual quantum of the work carried out. M/s BPCL

has the sole right to delete or increase the quantity of any item or delete completely any or

all the items. No additional charges on account of transportation of men and material,

conveyance, etc. will be given.

2. No advance payment shall be made.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

E. Additional Terms and Conditions:

1. ARC is made of cutting of Grass/weed control/tree pruning and carting away of the outside

depot is on the basis of m2 area coverage.

2. Before raising the bills in each quarter vendor to verify the work completion area along with the

concerned depot officer. Payment shall be made to vendor for only the cleared area that is area

from where Grass cutting/weed removal/tree pruning has been done.

3. Consumables material wherever required to perform the job will be in the scope of Vendor.

4. safety equipment’s required such as helmet, safety shoes, gloves, ear muff, etc of standard

quality shall be in vendor’s scope.

5. Police verification of all the labours if any should be submitted before commencement of job

6. Supply of man power/material if any is in vendor's scope.

7. The staff working in license area should have safety helmet /safety shoes and applicable PPE as

advised by officer in-charge/Location In-Charge

8. The contractor shall ensure all the works as mentioned in the Scope of Work shall be completed

within the stipulated time as specified by corporation.

9. The Payment of wages to the each labour if any engaged shall be governed by the latest

minimum wage circular of RLC Lucknow. Provident fund and other benefits shall be given to the

labour as per the misc. provisions in Act.

10. Statutory and legal obligation dues shall be responsibility of the contractor.

11. The contractor will undertake to observe and comply with the requirements of the Factories

Act, the contract labour (Regulation & Abolition) Act, 1970 and all other industries/labour be

brought into force, governing or affecting the relationship between the contractor and his

labour and undertake to hold the company indemnified against all claims, payments, losses that

the company may have to make or incur on account thereof. The contractor shall arrange to

maintain, whenever required by the company or any government official authorized under the

statue's act, produce for inspection all forms/Registers and other papers required to be

maintained under the various statute's.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

12. The contractor shall hold the company harmless and indemnified from and against all claims,

costs and charges for which the company shall be liable under the Workmen's Compensation

Act, 1923, and any amendments therefore, both in respect of personal injuries (within the

meaning of the said Act) caused to the labour of the contractor, or of the sub-contractor, if any,

arising out of or occasioned during the currency of this agreement through the acts or

commission whether due to the negligence of the contractor or sub-contractor.

13. The contractor/labour also indemnify the company in respect of any cost, charges or expenses

arising out of claim or proceeding and also in respect of any award or compensation of damages

arising thereof.

14. Enhancement in quoted rates shall not be entertained by BPCL on account of hike in variable

cost of input/revision in the minimum wages payable to the contract workmen. Hence

contractor shall quote the rates accordingly. No any TA/DA will be paid at any stage for job.

15. Contract period will be of approx. one year from May 2022 to Mar’2022 with one year extension

on mutual agreement.

16. In the event of any dispute arising between the parties, the decision of the Operations In-

charge, Najibabad Depot shall be binding on the contractor/agency/firm.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page

E. PAYMENT TERMS:

1. Payment to vendor shall be made after successful l completion of job and verification of

cleaned area jointly verified with Depot officer.

2. M/s BPCL will be deducting the mandatory deductions i.e. work contract taxes, income

tax, etc. from the payments due to the contractor.

3. The following documents should be submitted along with the invoice:

(i) Submit Test reports and Quality certificate for each site, as per our std. format.

(ii) The Bill for the completed job have to be raised immediately after successful completion of

job in each quarter after jointly verification with depot official.

G. Co-ordination

During the tenure of the contract the contracting agency has to co-ordinate the work with other agencies

working inside or outside the BPCL Depot. Also in case of emergency or major problems the contractor

has to provide complete support and assistance to other agencies.

H. Statutory registration numbers:

Vendor need to furnish their PF, Service tax and VAT nos. Incase VAT for the state is not available, an

undertaking that the same will be obtained within 20 days from the date of LOI shall be submitted if

required/applicable.

Vendor SAP Code_________Sign & Seal of Vendor_________________Page