Consultancy services for Architectural, Planning & Designing, Structural proof checking for construction of EWS/LIG houses under PMAY at various locations in Suda Area.

Consultancy services for Architectural, Planning &

Designing, Structural proof checking for construction of

Name of the Project :-

EWS/LIG houses under PMAY at various locations in Suda

Name of Client :- Surat Urban Development Authority (SUDA)

“SUDA BHAVAN”, Vesu-Abhva road, Vesu, Surat. -

Client Address :-

Ph: 0261-2500050, Email: - [email protected]

4.5. Selection Process for M-pannel Award of Work...........................................................

5.7. Submission, Receipt and Opening of Proposals ..............................................................15

5.21. Buyer's right to accept any Bid and to reject any or all Bids .....................................

Part 2 : Work capability and previous experience........................................................................

b) List of important Major Projects ON HAND.........................................................................

Part 3: Technical Personnel and special experience .....................................................................

EXPRESSION OF INTEREST OF ARCHITECTS/CONSULTANTS

SUDA invites Expression of Interest (RFP) in two cover bid system from reputed &

experienced Consultants for their Consultancy services for Architectural, Planning &

Designing, Structural proof checking for construction of EWS/LIG houses under

PMAY at various locations in SUDA Area.

This Request for Proposal Expression of Interest (RFP) document for Selection of

Architectural, Planning & Designing, Structural proof checking for construction of

EWS/LIG type Affordable Houses, In-situ Slum & Public Housing Redevelopment under

various schemes at different locations in SUDA Area (hereinafter referred to as the

“Consultant”) contains brief information about the scope of work and qualification process

for the successful applicant. The purpose of the RFP Document is to provide the applicants

(hereinafter referred to as “Applicant/s”) with information to assist the formulation of their

proposals (hereinafter referred to as the “Proposal/s”).

While all efforts have been made to ensure the accuracy of information contained in this RFP

Document, this document does not purport to contain all the information required by the

Applicants. The Applicants should conduct their own independent assessment, investigation

and analysis and should check the reliability, accuracy and completeness of the information

at their end and obtain independent advice from relevant sources as required before submission

of their Proposal. Surat Urban Development Authority (hereinafter referred to as “Client” or

the “Authority”) or any of its employees shall incur no liability under any law, statute, rules

or regulations as to the accuracy or completeness of the RFP Document.

The Authority reserves the right to change any or all conditions/ information set in this RFP

Document b y wa y of r e v i s i o n , d el et io n , up dat in g o r a n n u l m e n t t hrough i s s u an ce

o f appropriate addendum as the Authority may deem fit without assigning any reason therefor.

The Authority reserves the right to accept or reject any or all Proposals without giving any

reasons therefor. The Authority will not entertain or be liable for any claim for costs and

expenses in relation to the preparation of the Proposals to be submitted in response to this

2. Notice Inviting E-Tender

Online Tenders are invited through e-tendering mode from eligible Consultancy Firms as per

conditions laid down in Expression of Interest [RFP] for following work:

# Particulars Details

1 RFP Inviting Authority Surat Urban Development Authority

2 Department Construction Department

3 Name of Work Expression of Interest for Consultancy services for

Architectural, Planning & Designing, Structural proof

checking for construction of EWS/LIG houses under

PMAY at various locations in Suda Area.

4 Type of Tender Open E-Tender

5 Type of Contract Consultancy Contract

6 Consortium to be allowed No

7 Sub-contracting is allowed No

8 Mode of Selection Quality Cum Cost Based Selection (QCBS)

9 Availability of RFP The RFP document can be obtained from website

[Expression of Interest] https://suda.nprocure.com or

Documents https://nprocure.com website

10 Downloading of Tender From dt.28/09/2026

11 Name and address for Executive Engineer,

communication and seeking “SUDA BHAVAN”, 2nd Floor, Construction Department,

clarification regarding the Vesu-Abhva road, Vesu, Surat. -

RFP Ph: 0261-2500050, Email: - [email protected]

12 Last date for receiving The last date of submission of pre-bid queries shall be

queries/clarifications Dt. 12/10/2026 at time: - 11: 55 hrs

All the pre-bid queries should be received on or before

the prescribed date and time, through only official email

id with subject line:

13 Time, Date and Venue of Pre- Dt.12/10/2026 time: - 12:00 hrs

Bid Meeting “SUDA BHAVAN”, 2nd Floor, Construction Department,

Vesu-Abhva road, Vesu, Surat. -

14 Response to Pre- Bid queries If any, shall be uploaded in the form of Corrigendum on

(n)-Procure Portal on or before 48 hours before last

15 Last date for Online Dt.19 /10/2026 upto 18:00 hrs

submission of Bid / Proposal

# Particulars Details

16 Last date for Physical

submission of Bid/ Proposal In separate sealed cover each for Tender Fee, EMD and

(Physical copy excluding other relevant PQ Documents. On or before

financial bid only) Dt.26/10/2026 upto 16:00 hrs by Speed Post by courier at

“SUDA BHAVAN”, 2nd Floor, Construction

Department, Vesu-Abhva road, Vesu, Surat. -

Bid submitted without bid security & tender fee shall be

treated as non-responsive and shall be summarily

17 Mode of sending the Tender rejected.

The whole tender shall be submitted by two modes:

Documents Price Bid shall be submitted online only at

https://.suda.nprocure.com or

https://nprocure.com website

Tender Fee, EMD, technical bid and other relevant PQ

Documents shall be submitted (online) physically in

two copies (Original & duplicate) duly signed by

Authorised Signatory affixed with seal in sealed envelope

18 Opening of Technical If possible, on Dt.27/10/2026 at 11:00 hrs

19 Opening of Price Bid To be intimated after technical bid evaluation

20 Duration of Consultancy Consultancy will be for a period of 36 months.

21 Tender fees (Non-refundable) Rs.5000/- by Demand Draft in favour of “Chief Executive

Authority, Surat Urban Development Authority, Surat”

Payable at Surat only. Demand draft issued after the

last date of submission of Bids will not be considered

as valid or accepted in any case.

22 Earnest Money Deposit Rs. 50,000/- (herein after referred to as “Bid Security” or

(EMD) “EMD”) in the form of D.D. / Bank Guarantee in favour of

“Chief Executive Authority, Surat Urban Development

Authority, Surat” Payable at Surat only.EMD shall be in

form of D.D. / Bank Guarantee only from any Approved

Banks (As per list mentioned in tender document).

BG shall be valid up to 180 Days. DD / BG issued after the

last date of submission of Bids will not be considered as

valid or accepted in any case. The EMD shall be released

after finalization of Empanelment of Consultants.

23 Security Deposit (SD) 5% security deposit (SD) deducted in every running bill

# Particulars Details

24 Validity of Proposal 180 days

25 Addendum/ Corrigendum Any addendum or corrigendum, if issued, shall be

published 48 hours prior to the final submission deadline.

It shall form an integral part of the tender and must be

attached along with the tender document.

Note: The above date, time and venue may be altered by SUDA at its Sole discretion after giving prior notice to

the Bidders, some of the information provided in the above Fact sheet is further elaborated in the subsequent

sections of this RFP and the information provided in the sections of this RFP are to be read in conjunction and

are to be interpreted harmoniously.

3. Project Background

The SUDA (SUDA) is the governing local body responsible for civic infrastructure

development in SUDA area, Gujarat. Established in 1978, it oversees public services such as

road infrastructure, sewerage, storm water drain and water supply in urban planning. The

SUDA is headed by a chairman (appointed by the state government). The SUDA plays a key

role in smart city initiatives, urban development projects, and maintaining civic amenities in

The Housing Project Department of the SUDA area (SUDA) is responsible for providing

affordable housing solutions, especially for economically weaker sections (EWS) and lower-

income groups (LIG). It implements various housing schemes under PMAY (Pradhan Mantri

Awas Yojana) and other urban development initiatives. The department focuses on slum

rehabilitation, redevelopment projects, rental housing, and improving living conditions in

urban areas. It works in coordination with state and central government agencies to ensure

proper infrastructure, amenities, and sustainable housing solutions for the city's growing

The Housing Project department is intended to construct housing schemes for Lower Income

Group (LIG) and / Economically Weaker Section (EWS) under Pradhan Mantri Aawas Yojana

(Urban). The construction of houses under EWS/LIG category will be of Parking +

7th floor to 14th floor of approximately 30 m2 to 62 m2 carpet area respectively. The area

for planning is depends upon plot area available in various locations in SUDA area.

Infrastructural Facilities given by SUDA in LIG/EWS Houses: (SUDA generally provides

below mentioned facilities in such schemes)

• Earthquake proof RCC frame structure

• Compound wall with Main gate

• Internal RCC roads with paver blocks on both sides

• Percolation wells as per CGDCR provisions

• Automatic lifts as per CGDCR provisions

• Underground drainage system

• Piped water distribution system with UG & Overhead tank by pumping system

• Roof top solar system

• Semi-automatic sewage treatment plant

• Concealed plumbing & electric works

• Common plot as per CGDCR provisions

• Aanganwadi/Health Center as per CGDCR provisions or Policy provisions

• Firefighting system as per fire norms

4. ELIGIBLITY CRITERIA

4.1. Financial capability/Escalation Factor

The bidders shall have the financial capability and shall have minimum 50 (Fifty) lacs.

annual average turnover for the last 3 years should be as under:

Financial Years Multiplying

One year 2024-25

Two year 2023-24

Three year 2022-23

4.2. Experience of work

The Applicant should have completed or substantially completed (minimum 90%)

similar project with consultancy contract during the last 7 (seven) years (till the date of

submission of proposal), of Residential buildings, office, Commercial, Institutional, Hospital,

Hostel, Hotel, Sports complex, Multilevel Parking Projects executed in India. (list of above

works with all supporting documents shall be submitted)

4.3. Escalation Factors for experience

Following enhancement factors (for selection selection criteria table) will be used for the

cost of works executed a n d the financial figures to a common base value for completed

works or substantially completed work in India. For works completed abroad the latest

currency conversion rate will be applied Enhancement factor will be applied of completion of

Period Multiplying Factor Actual

2025-26 (Base Year)

• Fully functional office in Surat district. Office shall contain necessary infrastructure

and manpower to execute the work as Architect.

• The firm should have in-house facilities for both architectural as well as structural

• Priority will be given for work on hand of Government / Semi Government

• A subsidiary of only government undertaking (PSU) can utilize the parent

company’s experience and expertise. A subsidiary can benefit from the parent’s

established knowledge, resources, and operational practices.

• The Applicant should not have been blacklisted by Central Government, any State

Government, or their Public Sector Undertakings (PSU) as on the date of submission

• The EMD as specified in the Tender Notice must be submitted.

4.4. Technical Evaluation Criteria (QCBS)

(i) Only those Applicants whose tenders are found responsive and who meet the eligibility

criteria shall qualify for evaluation under this section. Applicants not meeting with the

eligibility requirements as specified above shall be rejected.

(ii) The technical evaluation will be based on the point-system as given below:

Financial Capability

Annual Average Turnover for the last three (3) financial years:

• Ten (10) marks for turnover >INR 1.00 crore and <=INR 1.25 crore

• Fifteen (15) marks for turnover >INR 1.25 crore and <=INR 1.50crore

1 • Twenteen (20) marks for turnover >INR 1.50 crore

(CA Certificate showing the annual turnover or annual financial statements should

(Minimum 10 marks shall be obtained; else bidder stands not qualified in QCBS

even if total marks exceed 60 or more)

Experience of Consultancy services for Architectural, Planning & Designing

work completed or substantially completed (minimum 90%) minimum 20 crores

(Project Cost) Residential, office, Commercial, Institutional, Hospital, Hostel,

Hotel, Sports complex, Multilevel Parking Projects executed in India during last

(seven) years (till the date of submission of proposal).

• On 3 (three) completed consultancy contracts – 30 Marks

• Than for every additional completed consultancy contract – 10 Marks

(The Applicant should submit credential for each project along with certification

of completion from the client.

( Maximum 50 Marks)

Experience in Green Buildings (GRIHA / LEED) during last 7 (seven) years (till

the date of submission of proposal).

Five (5) marks for a completed consultancy contract of a minimum 3 Star GRIHA

Rating or Gold LEED / I GBC Rating

(The Applicant should submit credential for each project along with certification

of completion from the client.)

4 ISO 9001 registered firm

Fully functional office in SURAT. Office shall contain necessary

infrastructure as Architect.

Existing Engineer/ Architect staff Details

• Senior Architect (BE Architect) 10 Years Experience (6 Marks),

• Architect (BE Architect) 5 Years Experience (3 Marks),

6 • Sructural Civil Engineer (BE Civil with Structure) 5 Years Experience (3Marks),

• Draftsman/autocad operator (3 nos) 5 Years Experience (3Marks)

(iii) The Applicant shall submit its work experience for eligible assignment in the formats along

with completion certificate from the client as part of its technical offer and also submit

existing staff details with degree/Diploma certificate, experience certificate for

demonstrating its technical capacity and claiming technical score.

(iv) Only those Applicants whose Technical Score is 60 (sixty) marks or more out of

(Hundred) marks shall qualify for further consideration and selection. A bid will be

considered unsuitable and will be rejected at this stage if it fails to achieve the minimum

technical score and Financial Bids of such failed Applicants will not be opened.

(v) The Authority will notify all such Applicants who have secured the minimum qualifying

technical score, indicating the date and time set for opening of the Financial Bids.

(vi) The Financial Bids will be opened in the presence of Applicants’ representatives who

choose to attend. The name of the Applicants, their technical scores and the proposed quote

will be read aloud and recorded when the Financial Bids are opened.

(vii) Prior to evaluation of the Financial Bids, the Evaluation Committee will determine whether

the Financial Bids are complete in all respects, unqualified and unconditional, and submitted

in accordance with the terms hereof.

(viii) The rate quoted by the Applicant in the Financial Bid shall be deemed as final and reflecting

the total cost of services. The evaluation shall be inclusive of all taxes, duties, levies but

excluding under the Applicable Law of the land.

4.5. Selection Process for M-pannel Award of Work

Only those Applicants whose Technical (QCBS) Score is 60 (sixty) marks or more out of

(Hundred) marks shall qualify for opening of Financial Bids. Financial Bids of failed

Applicants will not be opened.

This Expression of Interest [RFP] is for empanelment of Agency and therefore rate of lowest

bid will be fixed and all others bidders if interested to work for the Lowest Bidder’s rate then

empanelment of Agency will be formed. Bidders other than L1 if desires not to accept the

work at the L1 rate then the bidder will not be added in the empanelment list.

5. Instructions to The Applicants

The offers are to be submitted in two parts, viz. Part I Technical Bid and Part II Financial Bid. In the

Technical Bid, the details of the Architect/Consultant, details of the works carried out etc., are to

be furnished in the prescribed format with necessary supporting documents. In the Financial Bid,

the fees for the prescribed scope of work are to be mentioned.

The Part I and Part II of the proposals are to be submitted in separate sealed envelope duly marking

“Technical Bid’ and ‘Financial Bid’ as the case may be, on the outside of the cover. Both the covers

are to be clearly marked with “Offer for Expression of Interest for Consultancy services for

Architectural, Planning & Designing, Structural proof checking for construction of EWS/LIG

houses under PMAY at various locations in Suda Area.

EOI documents & details are to be downloaded documents from website

https://www.suda.nprocure.com or https://www.nprocure.com and submit EOI document supported

by relevant on or before 16.00 hrs. on Dt: / /2026 with tender fee of DD for Rs.

5,000/- (Five thousand only) in the form of DD (non refundable) in favour of “Chief Executive

Authority, Surat Urban Development Authority, Surat” Payable at Surat only. The duly filled bids

in sealed covers, both Technical and Financial, are to be submitted to

“SUDA BHAVAN”, 2nd Floor, Executive Engineer, Construction Department, Vesu-Abhva road,

Vesu, Surat. -395007

The part I (Technical Bid) will be opened on the same day at 17.00 hrs. After scrutiny of the

Technical Bids, the Part II (Financial Bid) of eligible the Consultant’s will be opened at a later

date, which (time and date) will be informed to the eligible Consultants

5.2. Instructions for Online Bid Submission

• Instructions to the Applicants to submit the bids online through the (n)-Procure Portal

https://www.suda.nprocure.com or https://www.nprocure.com

• Enrolment/registration of the Applicants on the (n)-Procure Portal is a prerequisite for e- tendering.

• Applicants need to log in to the (n)-Procure Portal through their user ID/ password chosen

during enrolment/ registration.

• Applicant may go through the tenders published on the (n)-Procure Portal and download the

required tender documents/ Annexures for the tenders they are interested in.

• After downloading/ getting the tender document / Annexures/ Appendices, the Applicant

should go through them carefully and then submit them as asked; otherwise, the bid will be

• If there are any clarifications, this may be obtained online through the tender site or the contact

details. Applicant should take into account the corrigendum / Addendum published before

submitting the bids on (n)-Procure Portal.

• It is construed that the Applicant has read all the terms and conditions before submitting their

offer. Applicant should go through the tender Annexures and appendices carefully and upload

the documents as called for; otherwise, the bid will be rejected.

• Applicant, in advance, should get ready the bid documents to be submitted as indicated in the

tender document/ Annexure. In addition, the Applicant should consider the

corrigendum/ Addendum published from time to time before submitting the online bids.

• Applicant should submit the EMD as specified in the tender. In case of Bank Guarantee being

provided as EMD, Bank Guarantee shall be issued from Approved Banks only.

• The Applicant has to upload the relevant files required as indicated in the covered content.

In case of any irrelevant files, the bid will be rejected.

• (n)-Procure/ Buyer shall not have any liability to Applicants for any interruption or delay in

access to the (n)-Procuresite / Reverse Auction link etc., irrespective of the cause.

• For any queries regarding the e-tendering process, the Applicants are requested to contact

5.3. General instruction to Applicants

• The Applicant must carefully read all the terms, conditions, and specifications before filling

up the tender schedule and financial bid. The Applicant shall be bound by all terms, conditions,

and specifications detailed in this tender document. The Applicants who are confident of

executing the contract in time by employing the required resources, manpower, and materials

need only participate in this tender.

• Regarding the matters pertaining to this contract, Applicant shall not directly or indirectly

bring or attempt to bring any political or outside influences or intervention through any

association, union, or organization. All disputes, differences, clarifications, etc., arising out of

this contract will be represented by Applicant himself or by his legal representative.

• The Applicant shall be bound by all terms, conditions, and specifications as detailed in this

tender document

• It may be noted that the tender notice is only for fixing a contract and shall not be construed

as an invitation to bid for providing the job, i.e., there is no guarantee for the award of work

without assigning any reason whatsoever may be.

• Any Applicant participating in this tender should make sure that he will be able to carry outthe

work in the contract

• It is implied that the Applicant has obtained all necessary information directly or indirectly

affecting the contract, such as a legal stipulation, possible delays, and hindrance or interference

in executing the contract, and has satisfied them before making the offer. Unexpected

difficulties or expenses shall NOT be considered excuses for difficulties in performing the

contract. The rate quoted should consider all factors.

• The Applicant acknowledges that he assumes all risks contingent upon the nature of the

contract to be encountered by him in executing the contract, even though such actual conditions

may result in the Applicant performing more or less work than that originally anticipated.

• The Applicant shall be deemed to have carefully examined all the documents that are part of

the RFP. It is further understood and agreed that the Applicant has carefully examined and

satisfied him with the terms and conditions of the tender document.

• The quantities indicated in the tender may increase or decrease.

• The tender shall contain the name, address of residence, and place of Applicant's business and

shall be signed by the Applicant with his usual signature. Partnership firms shall furnish full

names and addresses. In case of the authorized representative signs, “Power of Attorney” duly

attested by a public notary must be submitted. In the case of the partnership firm, a Self-

Attested true copy of the partnership deed must be submitted along with the tender. Similarly,

the Self Attested copy of the Memorandum of Article & Association must be submitted along

with the tender in the company's case.

• Interest shall NOT be payable on the Earnest Money Deposit.

5.4. Cost to bid

• The Applicant shall bear all costs associated with submitting its bid, including the cost of

purposes of clarification of the bid if so desired by the Buyer. The Buyer shall in no case be

responsible for those costs, regardless of the conduct or outcome of the Tendering process.

5.5. Amendment of RFP

• At any time prior to the last date for receipt of bids, the Buyer may, for any reason, whether at

its initiative or in response to a clarification requested by a prospective Applicant, modify the

RFP by an amendment. The amendment shall be notified on the (n)-Procure portal and should

be considered by the prospective agencies while preparing their bids.

• To provide prospective Applicants reasonable time in which to take the amendment into account

in preparing their bids, the Buyer may, at its discretion, extend the last date for the receipt of

• Buyer may at any time during the tendering process request the Applicant to submit revised

Technical/ Commercial Bids and/ or Supplementary commercial bids without thereby

incurring any liability to the affected Applicant or Applicants.

5.6. Language of Bids

• The Bids prepared by the Applicant and all correspondence and documents relating to the bids

exchanged by the Applicant and the Buyer shall be written in the English language.

5.7. Submission, Receipt and Opening of Proposals

• The bid prepared by the Applicant shall be submitted online on (n)-Procure Portal only.

• Note: Price should not be indicated/ mentioned in Technical Bid but should only be mentioned

in the Financial Bid online only.

• The Applicant shall submit only one (1) bid in response to the RFP. If the Applicant submits

more than one bid, it shall be subject to disqualification of the Applicant and shall also cause

the rejection of all the bids which such Applicant has submitted.

5.8. Bid Prices

• The Applicant shall indicate the total cost for the services rendered.

• In the absence of information requested in the above Clause, a bid may be considered

incomplete and be summarily rejected.

• The Applicant shall prepare the bid based on details provided in the RFP. It must be clearly

understood that the scope of work is intended to give the Applicant an idea about the order and

magnitude of the work and is not in any way exhaustive and guaranteed by the Buyer. The

Applicant shall carry out all the tasks in accordance with the requirement of the RFP, and it

shall be the Applicant's responsibility to meet all the requirements of the RFP fully.

5.9. Firm Prices

• Prices quoted in the bid must be firm and final and shall not be subject to any upward

modifications on any account whatsoever. However, the Buyer reserves the right to negotiate

the prices quoted in the bid to effect downward modification. The Bid Prices shall be indicated

in Indian Rupees (Rs.) only.

5.10. Applicant Qualification

• The "Applicant" as used in the RFP shall mean the one who has signed the Tender Form. The

Applicant may be either the Principal Officer or his duly Authorized Representative, in either case,

him/ she shall submit a certificate of authority. All certificates and documents (including any

clarifications sought and any subsequent correspondences) received hereby shall be furnished and

signed by the authorized representative/ the principal officer.

• It is further clarified that the individual signing the tender or other documents in connection with

the tender must certify whether they sign as the Constituted Attorney of the firm or a company.

• The authorization shall be indicated by a written Power-of-Attorney accompanying the bid.

• The power or authorization and any other document consisting of adequate proof of the ability of

the signatory to bind the Applicant shall be annexed to the bid.

• Any change in the Principal Officer or his duly Authorized Representative shall be intimated to

Buyer in advance.

5.11. Earnest Money Deposit (EMD)

• As part of this bid, the Applicant shall furnish an Earnest Money Deposit (EMD) of the amount

mentioned in the Bid.

• The EMD must be submitted in the form of a DD or Bank Guarantee issued by any Approved

Bank drawn in favour of the Beneficiary.

• Applicants who intent to submit the EMD as Bank Guarantee should ensure the BG is in favour

of “Chief Executive Authority, Surat Urban Development Authority, Surat” Payable at Surat only.

The BG should be valid for a period of 45 days beyond the bid validity date.

• Applicant shall upload a scanned copy of the proof of EMD in the online bid. In case the EMD is

being submitted through a Bank Guarantee, the hard copy of the Bank Guarantee will have to be

submitted as per mentioned in Tender Notice.

• The EMD is required to protect the Buyer against the risk of Applicant’s conduct which would

warrant the security's forfeiture pursuant to Scope of Work.

• Unsuccessful Applicant’s EMD shall be discharged/ returned within 15 days after the award of

contract to the successful Applicant or expiry of bid validity, whichever is earlier. Earnest money

of successful Applicant shall be returned within 15 days after receipt of Performance Security.

• The Buyer shall pay no interest on the EMD.

• The EMD may be forfeited:

• if the Applicant withdraws or modifies or derogates its bid during the period of bid validity

specified by the Applicant in the Bid.

• If it comes to notice that the information/documents furnished in its bid are false, misleading

• In the case of a successful Applicant, if the Applicant fails to sign the Contract in accordance

with Award of Contract; or to furnish Bank Guarantee for contract performance.

5.12. Period of validity of Bids

• Bids shall remain valid for a period of 180 days from the bid end date. A bid valid for a

shorter period may be rejected by the Buyer as non-responsive.

• In exceptional circumstances, the Buyer may request the Applicant(s) to extend the period

of validity. The request and the responses thereto shall be made in writing (or through e-

mail). The validity of EMD provided under the above Clause may also be extended if

5.13. Format and Signing of Bid

• The documents of the bid submitted online shall be clear and readable. The documents shall

be signed by the Applicant, or a person or persons duly authorized to bind the Applicant to

the Contract. All pages of the bid, except for unamended printed literature, shall be initialed

and stamped by the person(s) signing the bid.

• The response to the bid should be submitted along with legible, appropriately indexed, duly

filled Information sheets and sufficient documentary evidence. Responses with illegible,

incomplete Information sheets or insufficient documentary evidence shall be rejected.

• The bid shall contain no interlineations, erasures, or overwriting except as necessary to

correct errors made by the Applicant, in which case such corrections shall be initialed by the

person(s) signing the bid.

5.14. Revelation of Prices

• Prices in any form or by any reason before opening the Financial Bid should not be revealed,

failing which the offer shall be liable to be rejected.

5.15. Terms and Conditions of Applicants

• Any terms and conditions of the Applicants shall not be considered as forming part of their

5.16. Consortium & Sub-Contracting

• The consortium & any form of sub-contracting is not allowed.

5.17. Last date for receipt of Bids

• Bids shall be submitted by the Applicant no later than the time and date specified in (n)-

Procure Portal.

• Bids shall be submitted online in (n)-ProcurePortal.

• The Buyer may, at its discretion, extend the last date for the receipt of bids by amending the

RFP, in which case all rights and obligations of the Buyer and Applicants previously subject to

the last date shall thereafter be subject to the last date as extended

5.18. Modification and withdrawal of Bids

• No bid may be altered/ modified subsequent to the closing time and date for receipt of bids.

Unsolicited correspondences from Applicants shall not be considered.

• No bid may be withdrawn in the interval between the last date for receipt of bids and the expiry

of the bid validity period specified by the Applicant in the Bid. Withdrawal of a bid during this

interval may result in the Applicant’s forfeiture of its EMD and be declared a “defaulting

Applicant.” In such a situation, the tendering process shall be continued with the remaining

Applicants as per their ranking.

• If the Applicant relents after being declared a selected Applicant, it shall be reported as

defaulting Applicant, and EMD of such defaulting Applicant shall be forfeited, and the Buyer

reserves the right to blacklist/ debarred Applicant for the next 03 years from participating in

any such tender. In such a situation, the tendering process shall be continued with the

remaining Applicants as per their ranking.

5.19. Contacting the Buyer

• No Applicant shall contact the Buyer on any matter relating to its bid, from the time of the bid

opening to the time the contract is awarded.

• Any effort by an Applicant to influence the Buyer’s bid evaluation, bid comparison, or contract

award decisions may result in the rejection of the Applicant’s bid.

5.20. Buyer's right to vary scope of Contract

• The Buyer may at any time, by a written order given to the Applicant, make changes to the

scope of the Contract as specified.

• If any such change causes an increase or decrease in the cost of, or the time required for the

Applicant’s performance of any part of the work under the Contract, whether changed or not

changed by the order, an equitable adjustment shall be made in the Contract Value or schedule,

or both, as decided by the Authority and the Contract shall accordingly be amended. Any

claims by the Applicant for adjustment under this Clause must be asserted within thirty (30)

days from the date of the Applicant’s receipt of the Buyer’s changed order.

5.21. Buyer's right to accept any Bid and to reject any or all Bids

• The Buyer reserves the right to accept any or all bid and to annul the Tender process or reject

all bids at any time prior to award of contract, without thereby incurring any liability to the

affected Applicant or Applicants or any obligation to inform the affected Applicant or

Applicants of the grounds for the Buyer's action.

5.22. Award of contract

• There shall be only successful Applicant.

• At the same time as the Buyer notifies any successful Applicant that its bid has been accepted,

the Buyer shall send the Applicant the Proforma for Contract as per the format given in

Appendix C of this tender, incorporating all agreements between the parties.

• Within 15 days of receipt of the Contract, the successful Applicant shall sign and date the

Contract and return it to the Buyer.

• Applicant has to agree to honor all RFP conditions and adherence to all aspects of fair-trade

practices in executing the work orders placed by the Buyer.

• Buyer may, at any time, terminate the contract by giving written notice to the Applicant without

any compensation, if the Applicant becomes bankrupt or otherwise insolvent, provided that

such termination shall not prejudice or affect any right of action or remedy which has accrued

or shall accrue thereafter to Buyer.

• If at any point during the contract, if the Applicant fails to deliver as per the RFP terms and

conditions or any other reason amounting to disruption in service, the Termination, and Exit

Management clause shall be invoked.

5.23. Tender related condition

• The Applicant should conform to the unconditional acceptance of full responsibility of

completing the job and executing the ‘Scope of Services’ of this RFP. This confirmation should

be submitted as part of the Technical Bid. The Applicant shall also be the sole point of contact

for all purposes of the Contract.

• The Applicant should not be involved in any litigation that may affect or compromise the

delivery of services as required under this contract. If at any stage of Tendering process or

during the Contract, any suppression/ falsification of such information is brought to the

knowledge of the Buyer, the Buyer shall have the right to reject the bid or terminate the

contract, as the case may be, without any compensation to the Applicant.

5.24. Rejection criteria

• Besides other conditions and terms highlighted in the RFP, bids may be rejected under the

following circumstances:

5.25. Pre-qualification Rejection Criteria

• Bids submitted without or improper EMD

• Pre-qualification Bid containing commercial details

• Bids received through Telex/ Telegraphic/ Fax/ E-Mail except, wherever required, shall not be

considered for evaluation

• Bids that do not conform unconditional validity of the bid as prescribed in the RFP

• If the information provided by the Applicant is found to be incorrect/ misleading at any stage/

time during the Tendering Process

• Any effort on the part of an Applicant to influence the Buyer’s bid evaluation, bid comparison,

or contract award decisions

• Bids submitted by the Applicant after the last date and time of bid submission of bids

prescribed by the Buyer

• Bids without the power of authorization and any other document consisting of adequate proof

of the ability of the signatory to bind the Applicant.

5.26. Technical Rejection Criteria

• Technical Bid containing commercial details

• The revelation of Prices in any form or by any reason before opening the Financial Bid

• Failure to furnish all information required by the RFP or submission of a bid not substantially

responsive to the RFP in every respect

• Applicants not quoting for the complete Scope of Services as indicated in the RFP, addendum

(if any), and any subsequent information given to the Applicants

• Applicants not complying with the services, functionality, specifications, and other erms and

Conditions as stated in the RFP

• The Applicant not conforming unconditional acceptance of full responsibility of providing

Services in accordance with the Scope of Services and General Conditions of Contract as

provided in RFP

• If the bid does not conform to the timelines indicated in the bid

• Applicant not scoring minimum marks as mentioned in RFP

5.27. Commercial Rejection Criteria

• The total price quoted by the Applicant does not include all statutory taxes and levies

• If there is an arithmetic discrepancy in the commercial bid calculations, the Buyer shall rectify

the same. If the Applicant does not accept the correction of the errors, its bid may be rejected.

• If Applicant quotes NIL charges/ consideration, the bid shall be treated as unresponsive and

shall not be considered

5.28. Fraud and corrupt practices

• The Applicants and their respective officers, employees, agents, and advisers shall observe the

highest standard of ethics during the Bidding Process and subsequent to the issue of the WO/

Contract/ Agreement and during the subsistence of the Agreement. Notwithstanding anything

to the contrary contained herein, or in the WO or the Agreement, the Buyer may reject a Bid,

withdraw the WO, or terminate the Agreement, as the case may be, without being liable in any

manner whatsoever to the Applicant, as the case may be, if it determines that the Applicant,

as the case may be, has, directly or indirectly or through an agent, engaged in corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in

the Bidding Process. In such an event, the Buyer shall be entitled to forfeit and appropriate the

Performance Guarantee, as the case may be, as Damages, without prejudice to any other right

or remedy that may be available to the Buyer under the Bidding Documents and/ or the

Agreement, or otherwise.

• All the Users in (n)-Procure Portal, i.e., Applicant as well as Buyer, agree not to indulge in any

corrupt practices, including without limitation any activity or action to influence the

transaction on any aspect of contract and commit to taking all measures necessary to prevent

corruption maintaining complete transparency and fairness in all activities related to (n)-

Procure. Users agree to follow and adhere to the Integrity Pact guidelines provided on (n)-

Procure Portal.

• The Applicant would represent its business on the (n)-Procure portal and is mandated to

comply with all the terms and conditions of the platform. Sellers would be solely and

absolutely responsible for the information provided about their organization, business,

products, and services on the portal and would be required to produce proof of such

information if requested at any point in time by the Buyer and / or (n)-Procure.

• The Applicant should not exercise any corrupt influence on any aspect of contract and commit

to take all measures necessary to prevent corruption maintaining complete transparency,

integrity and fairness in all activities related to (n)-Procure.

• By registering on (n)-Procure and by participating in any bid on (n)-Procure, Applicant

undertakes that presently it is not “Debarred from Bidding” on the grounds mentioned in Rule

151 of the General Financial Rules (GFR)

6. Scope of Work

Part-I Architectural Services

• Total consultancy services for designing building including Architectural, electrical, plumbing,

firefighting system with detailed architectural and engineering design and all infrastructural

services within the plot e.g. roads and pavement, SWD, drainage, water supply, street light,

Landscaping, graphics signage and solar system etc. incl. elevator.

• To prepare architectural/ construction drawings, after total station survey and site visit verified

data including plan, elevation and cross sections of the work.

• Prepare drawing as per byelaws (Prevailing C-GDCR) for plan approval from competent

government authority and get approval from competent Government authority as well as Surat

Urban Development Authority. Consultant should have to collect rajachiththi before

commencement of work & Building Use permission after completion of work.

• To prepare working construction drawings for the main Building, parking and other additional

services etc. including plans, elevation, cross section.

• To provide additional copies of plans as and when required by SUDA for execution.

• To prepare detailed drawings of compound wall, grills, entrance gate, etc.

• Proof checking of structural designs of all structures considering seismic zone.

• Supervision of works as and when required.

• To design the building sound, safe, cyclone and earthquake resistant, to bring the building into

functionally good condition using relevant National IS code, prevailing CGDCR and NBC

code sound engineering practice.

• The consultants shall prepare & provide necessary detailed Architectural working drawings.

Prepare building drawing as per execution, modification, alteration, in the building.

• Certification of completion of work done by contracting agency as various stages covering

quality aspect.

• Soil Exploration data will be provided by SUDA.

• The consultants shall provide independents assessment of all the works executed. and they

shall visit ongoing site on periodically basis and also visit site compulsory whenever client

inform them to visit.

• Consultant shall provide Three copies of following reports covering all structures to Engineer

in charge with necessary supporting documents.

(i) Inventory of building, site plan, building plan etc.

(ii) Structural Engineering Drawings.

(iii) Working drawings.

(iv) Architectural drawings.

(v) Basic services like electrical, Plumbing, firefighting, drainage and water supply system

• Procedure for Gujarat RERA Registration and fill quarterly return as per RERA rules and

regulations, if req. project extension approval, etc is carry out by Architect and all necessary

documentation work related to RERA passing, should be signed by Architect along with

structural engineer’s sign. Rera Registration and it’s all related compliance fees shall be paid

upfront by consultant and it shall be reimbursed by SUDA against original receipt.

• Consultant shall complete RERA Registration within three months from the date of Rajja

chiththi received or date of actual work start on site. if consultant failed to do so then penalty

of Rs.25000/- per month delay will be deducted from consultants running bill.

• Above all scope includes timely delivery of final approved drawings so that progress can be

maintained as per mile stone given to the contractors. If this condition is not fulfilled, the

appropriate penalty will be levied by Executive Engineer.

• The consultant should receive Rajjachiththi related documents in prior from concern

department of SUDA before giving drawings for tender documents.

• The consultant should submit Tender drawing after the initial survey of the plot also taking in

consideration NOC like NOC from ASI, NOC from Railway, NOC from Airport, and NOC

from Environment. If the Rajjachiththi drawing is differ from Tender drawing and any

reduction in No. of du's occurs, then Rs. 50,000/- penalty will be done to consultant.

• The consultant should receive Rajjachiththi from concern department within 2 months from

the date of Tender notice given in newspaper. Without any reason, if consultant is failed to do

so then penalty of Rs. 25,000/- per month delay will be done to consultant.

• The consultant should collect necessary documents (Related to Rajjachiththi drawing) from

concern SUDA department or other Government department and to initiate the

process and submit the documents of different NOC like NOC from ASI, NOC from Railway,

NOC from Airport, Fire NOC and NOC from Environment online/offline within

days from the date of Tender notice given in newspaper.

• The consultant should collect necessary documents from concern department of SUDA or

other Government department and and should have done survey of the plot for Monument

related NOC and also finalized the the height of the building before the Tender notice invited.

• The consultant should give query related to structural drawing within 1 week from the date of

drawing submitted to Consultant. After the query resolved by contractor's The consultant

should raise query again in 1 week either they shall approve/proof check structural drawing

within 10 days. If any delay found in process of approving/proof checking of structural

drawing, the penalty of Rs. 10,000/- per drawing pending will be done to the consultant.

Part-II Engineering Services

• Review the progress of work, indicating the problem area if any, and necessary action required

to overcome the same by relevant authority.

• Recommendations regarding the methods and procedure for evaluation and system for

monitoring the maintenance of building after completion of project.

• Prepare a final report with specific recommendations for procedure to be adopted in future.

The scope under this phase of the assignment shall include, inter alias, the following.

• Consultant shall have to obtain NOC from ASI, Railway, and Airport Authority of India

& Environmental NOC if required. SUDA will pay Extra for this Services.

• To furnish completion plan of the building including all services on completion of the project

along with a complete set of design calculations and structural drawings to form a permanent

record for SUDA.

• Consultant shall have to obtain NOC for fire fighting system & lift from competent authority.

• To obtain building use permission.

• Consultant has to give following certificate

1. structural life of Building as per codal provision in relevant IS-Code.

2. Fire resistant of building

3. Thermal and energy performance certificate

4. Flood, earthquake, cyclone, & natural calamities resistant

5. Structural stability of building

6. Completion certificate.

• To obtain RERA certificate/RERA whenever required with all respective submission

process. RERA Registration and all related compliance fees shall be reimbursed by

• Key professional is required to remain present in all the meeting called by the SUDA as and

when necessary, during planning stage as well as execution of works i.e. after the work is

awarded to the contractor.

• Key Personal and structural engineer must be approved license holder.

(A) Consultant shall submit work schedule, flow charts programme and shall get it approved

(B) Review committee shall meet as per requirement.

Mode and Schedule of payment for the consultancy

For services in the scope of work as per the programme shall be paid total Lump Sum fees of

rupees in the following stages consistent with the work done as agree upon.

Sr.No. Description

1. On submission of preliminary drawings and final structural drawings for 25%

execution & getting the plans sanctioned (rajachitthi) from competent

authority and RERA Registration.

2. With progress of work during the course of construction of work at site. 60%

3. After completion of the project & obtaining B.U. permission from 10%

competent authority.

4. After completion of project, completion certificate from RERA should 5%

be obtain from competent authority

(This amount is exclusive of GST, If GST is applicable SUDA shall be paid separately as per prevailing

rates. Actual amount of work done shall be derived from final bills of works (without gst bill amount)

actually executed on site.)

NOTE: - Retention money @ 5% of the fees will be deducted from Each R.A. Bill. It will be

released after Main contractor final bill is finalized and processed.

Signature: Executive Engineer

Name of Authorized Signatory (Construction Department )

Name of the consulting firm

Part – 1: Basic Information

1. i) a) Name of the Applicant :

b) Address of the Regd office :

e) E Mail address :

ii) a) local office address at

b) Contact Phone No :

2. a) Year of establishment (enclose :

Documentary evidence):

b) No. of years of experience in the :

Relevant field (Minimum experience

Required is 5 years in relevant

3. Type of the Organization (Whether :

Proprietorship, Partnership, Private

Ltd, Co-operative body etc)

4. Name of the Proprietor/Partners/Directors of the Applicant with addresses & Phone

5. a) Details of Registration – Whether

: Partnership firm, Company, etc.

b) Name of Registering Authority,

Date & Registration Number

6. a) Details of Registration with the :

Council of Architecture

b) Registration No. & Date (copy :

of relevant document to be attached

7. Name & Address of Banker :

8. Whether an assesses of Income Tax. If :

so, mention Permanent Account No.

(Enclose document evidence)

9. Please mention Service Tax Regis- :

tration (Enclose Documentary

10. Details of registration, if any, in the :

panel of Architects For other organi-

zation/ Statutory bodies/Public Sector

Banks/CPWD/PWD etc

11. Please indicate your related field of services Yes No If yes maximum value

of one single work in

a) Architectural services for institutional :

/Commercial building

b) Architectural services for Residential building:

c) Interior design and furnishing work for

Institutional / commercial building

e) Both Architectural and struictural services for:

Institution / commercial building

12. Furnish details of consultants/specialist whose Services are generally availed of by the

a) Geo-Technical Consultant

b) Structural Engineering

c) Electrical Consultant

d) Air-Conditioner Consultant

f) Fire Consultant

13. a) Furnish details of office infrastructure at main Office:

1) Carpet area of Office

2) No. of Architects

3) No. of Engineers of various trades

4) No. of Interior Designer

5) No. of Draftsman

b) If the main office is not located in SUDA area, Please Furnish details of office infrastructure in

1) Carpet area of Office

2) No. of Architects

3) No. of Engineers

4) No. of Interior Designer

5) No. of Draftsman

Signature: Executive Engineer

Name of Authorized Signatory (Construction Department )

Name of the consulting firm

Part 2: Work Completed and previous experience.

a) List of important Projects executed and completed by the Applicant during last

years each costing above 20.00 Crores for architectural service

Name & full postal

Name of the Project

addresss of the owner Total final

mentioning all date of actual Nature of

Sr with full postal value of services

features, completion

no address and phone work (Rs) rendered

scope of services and location

(*) Architectural service would include – Planning of the project, preparation of Architectural

& Design of structure and services, drawings, detailed estimate, preparation of tenders for

various trades of works, supervision of work.

Signature: Executive Engineer

Name of Authorized Signatory (Construction Department )

Name of the consulting firm

b) List of important Major Projects ON HAND

Name & Nature of service

full postal rendered

Completion Period

Name of owner. feature

the Project Also of the

S. mentioning indicate work

N all features, whether worth

scope of Govt. or mention-

(Rs.) Both support

services and private ning

Only Archite- of

location body with Totl Date of or

Archite- Ctural & experience

full postal reference

duration actual

address Ctural Structural

of work completion

(*) Architectural service would include – Planning of the project, preparation of Architectural

& Design of structure and services, drawings, detailed estimate, preparation of tenders

for various trades of works, periodic supervision of work.

Signature: Executive Engineer

Name of Authorized Signatory (Construction Department )

Name of the consulting firm

Part 3: Technical Personnel and special experience

1. List of Technical personnel employed under applicant’s firm, giving details about their

technical qualifications & experience in the Applicant’s establishment.

ns with Experience Indicate

S.N. Name Age passing year in years Nature No of years special

of in The experience

works organization

1) Information has to be filled up specifically in this format. Please do not write remark

“As indicated in Brochure / as enclosed’ unless unavoidable.

2) Information shall be limited to the Applicant. If any relevant data concerning the Group of

Companies to which the Applicant belongs is desired to be given, the same shall be given

separately in a supplementary sheet.

a) Please give references of two persons (Engineers, Architects or top officials of an

organization) for whom you have executed Building works Projects of importance, who

may be in a position to advise and confirm the SUDA about the ability, competence and

capability of your organization.

4) Degree/Diploma and Experience Certificate attached with And Number of

supplementary sheets attached with Sr. Nos.

Signature: Executive Engineer

Name of Authorized Signatory (Construction Department )

Name of the consulting firm

FINANCIAL BID – Schedule for quoting of rates

Financial Quote

Sr.No. Work Quoted Rate (In Percentage)

Quoted Rate ( In Percentage)

1. Expression of Interest For Consultancy Services Up to 25.00 Cr. % Of the awarded

For Architectural, Planning & Designing, project cost + GST as

Above 25.00 Cr. to 50.00 Cr.

Structural Proof Checking For Construction of per government rule

% as applicable.

EWS/LIG Houses Under Pmay At Various Above 50.00 Cr. to 100.00 Cr.

Locations In Suda Area. %

Above 100.00 Cr. %

• Nothing extra shall be paid over and above the quoted rate.

• GST as applicable shall be paid in addition to the quoted rate

Signature of the bidder