NIT-58/2025-26/Event Management Agency

Amount

Net Cost to Tendering Authority

University Coordination

Event/Venue Operations

Accreditation

Creative Design Team

Invitations, Stationery & Collaterals

Sports Presentation

Spectator Engagement

Look & Feel/Venue Branding

Venue Overlays

Media Operations

ICT & Hardware support

Post Games Report

Workforce

Host City Activation

Description of Work / Item(s)

Amount

Venue & Feel/Venue Branding

STRUCTURES- Aluminium Hanger- Aluminium Hanger a) Different size of Hanger with wooden platform (4 inch) with carpeting as flooring, water proof tentage on the ceiling with air conditioning. b) Electrical / Technology: • Minimum lighting levels of 600 lux. • Adequate safety lighting • Sufficient Size electrical panel & connections c) Cabling from nearest electrical source/DG Set is to be ensured including establishment of proper routing & necessary safety precautions. d) Hanger Temperature to be maintained at 23^ Degree Celsius. e) Adequate Ventilation to be maintained inside the hanger and ventilation ducts to be covered with Octonorm Panels and Branding. f) Ground levelling to be done if required g) Ramp installation at all entrances for universal accessibility.

Two-Tier Structure- Two Tier Structure made of imported aluminum extrusions with base plate anchored to the ground. Top covered with fire retardant and waterproof PVC fabric. Side height should be as per requirement. Both the ground and upper floor should have false cealing and fabricated side walls. Side walls should be made of glass supported with pillers & channels.

Pagoda Tents- 3M x 3M- Supply, erection and dis- assembling of pagoda a) The internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Sufficient Size electrical panel connections d) Cabling from nearest electrical source/DG Set is to be ensured.

Pagoda Tents- 5M x 5M- Supply, erection and dis- assembling of pagoda a) The internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage. b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Sufficient Size electrical panel connections d) Cabling from nearest electrical source/DG Set is to be ensured.

Waterproof Shamiana- a. M.S. Square structure with 4 side covered with cloth & top with Waterproof (PVC/Polyester). b. Wooden platform with carpeting as flooring with adequate light. After Installation of Waterproof Shamiana, recognised structural engineer appointed by the vendor should verify and give safety certification. c. Cabling from nearest electrical source/DG Set is to be ensured including establishment of proper routing & necessary safety precautions.

Patio Umbrella-Height - 2.5 M- Installation of Outdoor patio Umbrella with stand. Specifications- Fabric- Polyster Canopy Size - 9ft diameter.

Chinese Tents/Canopy- 3M X 3M Canopy with platform and carpeting"

Panels & Partitions- Octonorm Panel- Height - 2.5 Mtr Installation of the octonorm panel Partitions with prefabricated alluminum sections with laminated panels. Sizes: :- Size of 1 module: height - 2.5m, width- 1m. :- Consists of aluminum profiles and polypropylene sheet.

Door - Alluminium Single door fixed with the help of aluminium frame

Hangar Door - Instllation of Aluminum Doors, must be semi glazed door/full glazed or opaque, made of approved color anodized Aluminum section minimum 1.2 mm thick section and must be fitted with 5 mm to 12 mm thick clear glass.

Stages & Flooring - Wooden Platform - Single layered - Installation of 19 mm Single layered BWP ply with hardwood framing of minimum 4 inches height.

Stages & Flooring - Wooden Platform - Double layered - Installation of 19 mm Double layered BWP ply with hardwood framing of minimum 4 inches height.

Steps - Steps (1' / 1.5' / 2' / 2.5' / 3' / 3'6" / 4' / 4'6" / 5' Ht) Steps as per the stage and riser requirements, with black masking & hand rails.

Stage - 1' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 2' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 2'6" Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 3' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 4' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 5' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 6' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 7' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Stage - 8' Height Stage of wooden platform with 4’ wide x 6” high wooden risers on 2 sides. Stage size may vary as per the design."

Railing - Installation of MS steel railing combined with modern aesthetics with rust-resistance paint finish as per the requirement of the stage for the safety.

Victory Stand - a.Tiered victory stand dimensions: separate boxes total 3Nos (1set) and ht should be as per requirement (Team Sports and Individual sports to be made as per dimensions), as per instructions of Competition Manager. b. For location & exact dimensions to be coordinated with LOC.

Plywood Wall - 12' Height a. Plywood Walls with Black/ Green Cloth or Fabric will be required with proper support. Wherever required to erect the wall behind the target and partition walls. b. location to be coordinated with LOC & CM.

Double layered BWP ply (KhoKho)- Capable of supporting loads of 500 KG. per Sq. Mt. and 250 KG point load, without deformation a. location to be coordinated with LOC & CM.

Mesh Carpet- (Green/Brown/Red etc.) Mesh carpet to be installed on the ground

Floor Covering - Carpets- 2mm a. Laying and Installation of the needle punch synthetic carpet, 3m / 2m width b. Multi colour carpet to be used, Location to be coordinated with LOC

Carpets- 3mm a. Laying and Installation of the needle punch synthetic carpet, 3m / 2m width b. Multi colour carpet to be used, Location to be coordinated with LOC

Anti-slipery Mat- Anti Slip Rubber Floor Mat thickness of 10mm with Mini Drain Holes. Mostly, its used for Swimming Purpose.

Grass Carpet - Grass Carpet with the Grass Material of Polyethylene and Polypropylene & Base of Polypropylene + Non Woven Cloth + SBR Latex and Thickness of 50mm

Furniture, Fixtures & Equipments - Executive Table- 5'X2' Elegant design and material used as MDF & Particle Board, walnut brown in colour with lockable drawer.

Table- 4'X2' Aluminium system with Laminated Ply Top and 3mm White Sheets, Size: 1m x 0.5m x 2.5 ft high.

Buffet Table-6'X2' Wooden Top Rectangular Folding Tent Table with Mild steel Frame including top cover (Paper) to be changed on daily basis.

Round Table- 6' Dia Round table with Glass or wooden polished top and Mild steel frame.

Standing/Bistro Tables- 2' Dia Wooden top of 2' dia with removable iron legs. Total height of 4'. Underlay and overlay in lycra or crush fabric.

Executive chair- Executive Chair with Large backrest, leatherite seat, Comfortable armrests & freely moving castors

Hydraulic Bar Chair (Aquatics & Boxing)- 5' height Max. Covered with high-quality soft PU, an ergonomic seat, and a circular foot rest. This bar stool features a 360° swivel design and a rotatable cylinder with adjustable Height.

Metal Chair with cushion- Chair with Leatherite Upholstery with Back Support and Side Arms

Plastic chair- Plastic chair with arm support

Folding Stools- 1ft ht., canvas seating with iron frame

Line Judge Stools (without arm charis)- L-2, W-2, H-5 Canvas seating with iron frame

Benches for Players Seating- 6' X 3' X 1.5'H Wooden Benches for Players to sit (Dugouts, holding area, changing rooms, substitutes, etc)

Player Dugouts- Moveable Dugouts With 10 Person seating capacity, covered with acrylic sheet and Branding for Football & Hockey FOP and any other sports (Min 8*3 m)

Leatherite Sofa - 3 Seater Sofa with stainless steel framing & comfortable leather seating

Leatherite Sofa - 2 seater Sofa with stainless steel framing & comfortable leather seating

Leatherite Sofa - 1 Seater Sofa with stainless steel framing & comfortable leather seating

Retractable Seatings-16ft.X20ft. Staggered, openable and retractable seating with motarised system to setup immediete stadium type arenas for placing extra seatings for spectators.

Coffee Tables- 1.2 M X 0.6M X 0.4M Wooden Polished / Glass Centre table

Podium- Wooden fabricated Podium for speech

Massage tables- 28" W X 72" L X 23" H 2" Thick Cushion of Multi-Layer Foam, Oilproof & Waterproof. Portable & Foldable

Towel baskets- Made of Metal frame and covered with flex/fabric.

shuttle / ball baskets - Made of Metal frame and covered with flex/fabric.

kit bag basket (Tennis)- Made of Metal frame and covered with flex/fabric.

Almirah- 52"H X 15"W X 26.5"D- Precision steel ball-bearings. High-side drawers accept letter size hanging file folders. Core-removable lock. Aluminium handles and label holders.

Trunk- 3' X 2' X 2' Metal box with lock & key

White Boards- 4' X 2'- White Board With Stand

Cooler Box- 50 Ltr Capacity

Mega Phone (For Atheletic)- Mega phone with batteries and Mic

Ice- Polybags weight ranging from 5kg to 10 kg.

ICE Bath Tub- 5.1(L) x 2.8(W) x 2.1(H) ft. - 480-litre capacity. - Cools down to 3°C (37°F) or warm it up to 42°C (107.6°F) effortlessly.

Portable Sauna Bath- Power: 230 V / 50 H2 Wattage- 600 Watt (Approx) 60 Minute automatic timer Safety: 2 Thermostats Fold-up design

Fridge- Branded with Capacity of 185 ltr

Pedestal Fan- Standing/ Mobile Fans - Sweep 40 cm (400 mm), with base.

Mist Fan- 26″ Dia. Voltage 220V/50Hz. , Height : 2 Mtr. Fan of Motor : 100% Copper winding, heavy duty

Industrial Cooler

Air Circulator Wall Fan-24"- High speed fan for fixing on the wall.

Mirrors-6' X 3' Best quality of Mirror with Stand or to be fixed on walls

Fire Extinguishers- 2KG Multipurpose Uses ABC Type fire extinguisher 2 Kg with.

Fire Extinguishers-5KG Multipurpose Uses ABC Type fire extinguisher 5 Kg with Warranty.

Bins-120 L Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins-30 L Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Bins-10 L Plastic/Metal bins with garbage bags (Wet & dry bins to be labelled separately).

Camera Platform- a) The platform is made with a metal frame using 1-inch, 1.5-inch, and 2-inch pipes or L-sections, and has a rectangular shape. It features different types of plywood on top, as required, with carpeting. b) The platform comes in various sizes and heights, with a proper 3-foot wide staircase and railing, designed to carry all broadcast-related equipment according to the platform height and riser requirements, including black masking. c) The camera platform for outdoor games should be covered on top and three sides with black masking. d) The camera platform should have MS railings on all four sides, with a height of 2 feet or 3 feet, as required. e) Additional bracing for the stability of the stage should be provided as required.

Scaffolding- a) Providing and fixing a double scaffolding system (cup lock type) made with 40 mm diameter MS tubes, spaced 1.5 meters center to center. The horizontal and vertical tubes are joined using the cup and lock system, along with MS tube challies, MS clamps, and an MS staircase system for the working platform, etc. b) Height as per requirement. c) Additional bracing for the stability of the stage should be provided as required. After installation

Scafolding with wheels- a) Providing and fixing a double scaffolding system (cup lock type) made with 40 mm diameter MS tubes, spaced 1.5 meters center to center. The horizontal and vertical tubes are joined using the cup and lock system, along with MS tube challies, MS clamps, and an MS staircase system for the working platform, etc.

Air - Conditioning Air-Conditioning & Heating for existing structure or Hanger ( stadium and other arenas ) Chiller Plant with AHU's / Ductable Unit / Tower AC Chiller units of various capacity to be connected to the water lines for Running AHU's with pumps Including epuipment and installation. / Ductable split units of upto 7.5 TR to 20 TR. AC ducts made of metal sheet/fiberglass/flexible materials such as plastic or fabric. EMA to ensure that the conditioned air is delivered efficiently and without leaks. The ducts to be installed throughout the walls, ceilings, or floors of structure, connecting the HVAC (Heating, Ventilation, and Air Conditioning) unit to supply conditioned air from the HVAC unit to different areas, allowing for uniform and customized cooling or heating throughout the structure. / Tower air conditioner with an indoor unit and an outdoor unit.

Tower AC - 3 Ton

Tower AC - 5 Ton

Barricading Bamboo Barricading 8' Height (With & Without Cloth Masking) Installation of Bamboo Barricading: Bamboo to be used for constructing barriers or barricades. Should be suitable for creating structures like fences, walls, or partitions. Cloth Masking: Black or white colour cloth to cover or mask the Bamboo barricading. This could serve both functional and decorative purposes.

6' Height (With & Without Cloth Masking) Installation of Bamboo Barricading: Bamboo to be used for constructing barriers or barricades. Should be suitable for creating structures like fences, walls, or partitions. Cloth Masking: Black or white colour cloth to cover or mask the Bamboo barricading. This could serve both functional and decorative purposes.

4' Height (With & Without Cloth Masking) Installation of Bamboo Barricading: Bamboo to be used for constructing barriers or barricades. Should be suitable for creating structures like fences, walls, or partitions. Cloth Masking: Black or white colour cloth to cover or mask the Bamboo barricading. This could serve both functional and decorative purposes.

Mojo Barricading- 4' Height- High MS Structure with interlocking system. (Temporary barriers used to control the flow of people and prevent access to restricted areas.

Queue Manager- Set of 2nos.- Set Of Two Pieces Stainless Steel-Retractable Belt Stanchions

Traffic Cones- 30"- Multipurpose PVC Plastic Traffic Safety Cone with Black Rubber Weighted Base and Highly Visible Reflective Collar

Tensile Barriers- Pairs- Retractable Belt Posts or Belt Stanchions

Bollards- Set of 2nos.- Set Of Two Pieces Stainless Steel gold finsh with Red velvet rope

Sanitary Chemical toilets- Portable toilet with PVC / MS frame body. Plumbing with quality EWC, flush tank, taps and washbasin.

MOBILE SHOWER- Portable toilet with PVC / MS frame body. Plumbing with quality EWC, flush tank, taps and washbasin. Waste removal and cleaning staff, water facility, plumbing and tank (2000 litre to 5000 litre water tank will be keep on 8 feet height. Platform provisioning subject to the identified area, along with daily water refilling.

Container Toilet- Container toilet with 2 WC, 3 Urinals & 2 Wash Basins with pre-fixed water tank of 500 ltr.

Portable air conditioned mobile toilets Van - Fully Air conditioned with regular water supply, Gents compartment: 1 wc and three urinals along with two wash basins, Ladies Compartment: 2 wc along with two hand wash sinks, mirror, Towel, Waste water tank : 1000 ltr Fresh water tank.

Wash Basin- Movable wash basin with water container (water to be ensured thorughout the day.

1010 KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

750 KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

500 KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

250 KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

125KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

62KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

18-30KVA - 3 phase cabling, earthing, change over panel, distribution panel which is suitable for entire duration of the event, to run as per site requirement with capacity switch gear and distribution cables of adequate size and length, with all consumables, operation and maintenance till required duration. Cost of Genset to be consider with 12 hours of fuel, post that on prorata basis the DG Set After Installation, the vendor to coordinate with the state electrical department/ relevant authorities for safety certification of all temporary works.

Diesel - Fuel for existing genset (bidder to quote for Diesel, including transportation & filling charges)-

DG Synchronization Panel for 1010 KVA- Supplying, erecting, testing and commissioning of microprocessor based DG synchronisation panel suitable for diesel generating set as per DG set capacity Three phase, 415 Volts, 50Hz A.C. with all standard features, safeties etc . This includes Cabling works with appropriate laying with protection and supporting structure complete.

DG Synchronization Panel for 750 KVA- Supplying, erecting, testing and commissioning of microprocessor based DG synchronisation panel suitable for diesel generating set as per DG set capacity Three phase, 415 Volts, 50Hz A.C. with all standard features, safeties etc . This includes Cabling works with appropriate laying with protection and supporting structure complete.

DG Synchronization Panel for 500 KVA- Supplying, erecting, testing and commissioning of microprocessor based DG synchronisation panel suitable for diesel generating set as per DG set capacity Three phase, 415 Volts, 50Hz A.C. with all standard features, safeties etc . This includes Cabling works with appropriate laying with protection and supporting structure complete.

DG Synchronization Panel for 250 KVA- Supplying, erecting, testing and commissioning of microprocessor based DG synchronisation panel suitable for diesel generating set as per DG set capacity Three phase, 415 Volts, 50Hz A.C. with all standard features, safeties etc . This includes Cabling works with appropriate laying with protection and supporting structure complete.

SPORTS LIGHTING-- 1000 watt- Asymmetrical Wide Beam Sports lights

SPORTS LIGHTING-- 800 watt- Asymmetrical Wide Beam Sports lights

SPORTS LIGHTING-- 400 watt- Asymmetrical Wide Beam Sports lights

SPORTS LIGHTING-- 200 watt- Asymmetrical Wide Beam Sports lights

Outdoor LED- 200 Watt- Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Outdoor LED- 400 Watt- Necessary Cabling and Power Distribution with nearby electrical sources or DG Set

Tube Light - White LED tube lights of 10W to 40 W

Emergency Light- A battery-backed lighting device which switches on automatically at the time of lighting circuit fails.

Extension cords- An extension cord/extension cable/power extender or an extension lead withf flexible electrical power cable with a plug on one end and one or more sockets on the other end.

Plug Points- 5/15 amp- plug points of 5/15 amp

Wire Manager- Length : 1m- Material: NR/SBR Rubber • Hardness: 80 ShA • Density: 1.9 g/cm³ Wire managers to bear the load of heavy vehicular and pedestrian traffic with a high-visibility, anti-slip yellow cover

Hologram Fan- Hologram fans or 3D holographic fans, are devices that create the illusion of three-dimensional images floating in mid-air. These devices use a combination of LED lights, spinning blades, and precise timing to create the holographic effect.

Net Light / Rice light- Warm white- LED serial lights, Coloured Rice LED Light Length: 10 m

LED Par- Warm white- Ultra-high performance LED PAR 64 with 18 ultra-bright 3-Watt TRI colour LEDs in a polished housing. This high-performance LED PAR should have a beam angle of 25 degrees and a power consumption of just 80 Watts.

LED Par64 - (RGB)- Cabling from nearest electrical source/DG Set is to be ensured including establishment of proper routing & necessary safety precautions.

Parcons

follow focus- Wash light with powerful beam and wash luminaire of the highest caliber including multicolor beam LEDs with a backlight LED array

Sharpy- 189W moving beam light with an unprecedented brightness. Should be able to produce a perfectly parallel, laser-like beam with an incredible output of 59,760 lx at 20m (5,100 footcandles at 65 ft).

Laser Light - Professional laser lights project different brightness beautiful patterns with RGB laser

Pointy- A Point Light is located at a point in space and sends light out in all directions equally.

Aura- Wash light with powerful beam and wash luminaire of the highest caliber including multicolor beam LEDs with a backlight LED array

Atomic Strobes- The Atomic 3000 DMX is a powerful and rugged, 3000 W high-impact strobe. The Atomic is dimmable from 0-100%. Flash duration is controllable and for ultimate flexibility and variety of effect, variable adjustment of flash rate and flash intensity is possible.

Blinders- 4 Pcs Of 100w RGBWW COB (Chip On Board) LED, Each LED Can Be Controlled Individually Control Mode : DM X 512, Auto, Master/Slave, Sound 3 DMX Channels Modes : 4/8CH

DMX Racks- The Quick DMX Rack is a standalone interface which can store 16 different chases or scenes. This makes the unit very suitable for fixed installations. Because of the basic concept even non-technical users can control their lightshow with Quick DMX Rack.

Light Desginer- A light deigner having 5 + years of experience on designing the light concept for mega events of the scale of Khelo India Games.

DJ Pitch with Player Nexus- Smart DJ Controller compatible with phone. Built-in 12 to 24-bit audio interface and plug and play USB connectivity for Mac and PC

Trussing for Lights - 400mm to 1000mm with Base Plate/ support legs.Black Cloth masking to be done for truss and cables to be hidden.

T - Truss - This Truss for décor lights

Sports Specific Material Rubber tiles- 20mm thickness

Metal Poles- 10 ft. high metal poles

CEMENT PIPE- 5'6'' LENGHTH 1'6'' DIA- For Mallakhamb, including footing work for fixing the poles

WALL CLOCK- 2 feet- Digital wall clock

SYNTHEIC ROPE- 10MM SYNTHETIC ROPE

CAUTION TAPES- 100 RMT LARGE ROLLS

Marking Powder- 50 Kg Bags

Cycle stands- Metal Fabricated Cycle stand for 5 cycles as per instructions of Competition Manager.

RIVER SAND- 25kg bag

Mat (for Athletics)- 20mm Anti Slip PVC Floor Mat Vinyl Coil Carpet Roll

Hand Held Metal Detector (HHMD)- Rechargeable Hand Held Metal Detector

Door Frame Metal Detector (DFMD)- Rechargeable Door Frame Metal Detector

Baggage Scanner

Gong with Hammer- (Judo)- Gong with Hammer - Gong - 8 inches with wooden hammer

Manual scoreboards- (Judo)- Manual scoreboards - Standard as per Judo Federation of India

Technical Table- (Rugby)- Technical Table - As per standard specifications

Interval board- (Badminton)- Interval board - 2 minute interval board (as per BAI standard and specifications)

Mops with handle- (Badminton)- Mops with handle for court moping - 2 feet flat base with turkish cottom cloth & multi directional swiwel with long handle pipe

Start gate at both ends- (Track cycling)- Start gate at both ends

Umpire Chair- Lawn Tennis- Umpire Chair (as per AITA standard and specifications)

Sitting Area for teams with Bench- (Lawn Tennis)- Sitting Area for teams with Bench (as per AITA standard and specifications)

Chillers- (Lawn Tennis)- Chillers for Players

Line Umpire Chairs- (Lawn Tennis)- Line Umpire Chairs (as per AITA standard and specifications)

Garbage Bins- (Lawn Tennis)- Garbage Bins

Sqeeze- (Lawn Tennis)- Sqeeze (in case of rains)

Blower - (Lawn Tennis)- Blower (for cleanup)

Cricket Net- (Beach Volleyball)- Cricket Net

Description of Work / Item(s)

Amount

Media Operation

Press Agency Fee Overall fee of Media- Operations which includes the following: 1. Appointment of a press coordinator to integrate all stakeholder press and PR initiatives and local tie up for adequate coverage in local press, assisting in accreditation of media persons. 2. Press Coverage focused on KIUG & RSSC Initiatives. 3. Cross promotion of National social media tags with Press coverage. 4. Sharing Press Releases as per requirements of KIUG & RSSC Initiatives. 5. Creation of Social Media Content from site which apart from prints/still photos also include 5 reels of 30 seconds each per day of the event. A Social Media War room is to be built for this purpose. 6. Manpower - 1 PR Head - 2 Senior Sports Journalists (with experience minimum of 10 years) - 5 Content Writers with a minimum 3 years of experience - 1 Social Media Head - 4 Manpower for social media - 3 Graphic Designers - 2 Video Editor 7. Create and disseminate a timeline of sub events effective from post 7 days of award of work through the games and post event coverage which includes: a. Exclusive newsworthy interviews b. Inspirational stories c. Behind the scenes d. People on top- their vision and thoughts e. Story so far f. Social impact reports g. Human Interest Stories h. All other responsibilities and work as per the SOW enlisted in RFP. 8. Agency to make a minimum of 5000 Coverages throughout the period of the games. (Print Media, Digital Media)

Description of Work / Item(s)

Amount

ICT & Hardware Support

Wi-fi Enabled High Speed Internet (Leased Lines) with LAN at all venues and FOPs along with routers, repeaters, switches and other hardware as necessary deemed by the EMA.- 100 MBPS connection

Dedicated Leased Lines of 300 Mbps for Media- Internet leased line – one to one

Dedicated Leased Lines of 300 Mbps for Broadcast Rooms- Internet leased line – one to one

Broadcast Requirement for all the live games- 1 line for all satellite area. 2 x 5 MBps ADSL & Multi User WiFi connection + 2 10 MBps static IP internet line in BCR hard patch

LAN Internet Facility- GMS Room - with 10 Lan of 200 Mbps

LAN Internet Facility- Accreditation Room - with 5 Lan of 100 Mbps

LAN Internet Facility- Sports Kit Room - with 2 Lan of 100 Mbps

LAN Internet Facility- Document Verification Room - with 10 Lan of 100 Mbps

LAN Internet Facility- ACT Room - with 4 Lan of 50 Mbps

LAN Internet Facility- Creative Design Room - with 10 Lan of 300 Mbps

Wi-Fi At Game Secretariat- AIU - 100 Mbps

Wi-Fi At Game Secretariat- GMS (Technicals)- 200 Mbps

Wi-Fi At Game Secretariat- GTCC Team - 100 Mbps

Wi-Fi At Game Secretariat- RSSC - 100 Mbps

Wi-Fi At Game Secretariat- EMA - 200 MBPS

Wi-Fi At Game Secretariat- ACT - 50 MBPS

Wi-Fi At Game Secretariat- Accreditation & Sports Kit Distribution - 100 MBPS

Creative Design Team - 300 MBPS

2 Dedicated Leased Lines of 100 Mbps for Launch Ceremony- 100 MBPS Primary + 100 MBPS Secondary Internet Leased Line (1:1) Dedicated unshared for Broadcaster

2 Dedicated Leased Lines of 100 Mbps for Opening Ceremony- 100 MBPS Primary + 100 MBPS Secondary Internet Leased Line (1:1) Dedicated unshared for Broadcaster

2 Dedicated Leased Lines of 100 Mbps for Closing Ceremony- 100 MBPS Primary + 100 MBPS Secondary Internet Leased Line (1:1) Dedicated unshared for Broadcaster

Desktop Computer- 8 GB RAM 512 SSD Win 10 with graphics card

Laptop i3- 16 GB RAM 512 SSD Win 10 with graphics card

Laptop i5- 16 GB RAM 512 SSD Win 10 with graphics card

Laptop i7- 11th gen Quad core Inteliris XE graphic card

Laser Printer All in One

Photocopier Machine

Toner for Printer

Pen drive

External Hard disk

Led wall of different sizes as per the requirement of TSR with raised Platform- Digital Projection Screens, LED having brilliance for Outdoor/ Indoor use. Rates to be quoted including 4ft. High raised platform

HD LED TV- 32 Inch with Stand

HD LED TV- 42 Inch with Stand

HD LED TV- 50 Inch with Stand

HD LED TV- 55 Inch with Stand

Walkie-Talkie- Walkie-Talkies ranging upto 500m. Brand like Motorola/ Yashica or equivalent.

Projectors 2500 Lumens (with Screen)- The projector with 2500 lumens provides a bright and sharp display, it offers a high level of brightness, the projector should comes with multiple connectivity options, including HDMI, VGA, USD and audio ports for seamless connection with various devices, such as computer, laptop etc.

Projectors 3500 Lumens (with Screen)- The projector with 3500 lumens provides a bright and sharp display, it offers a high level of brightness, the projector should comes with multiple connectivity options, including HDMI, VGA, USD and audio ports for seamless connection with various devices, such as computer, laptop etc.

Projectors 10000 Lumens (with Screen)- The projector with 10000 lumens provides a bright and sharp display, it offers a high level of brightness, the projector should comes with multiple connectivity options, including HDMI, VGA, USD and audio ports for seamless connection with various devices, such as computer, laptop etc.

Projectors 20000 Lumens (For projection on Fabric Screens, Walls & Container etc.)- This projector emits a luminous brilliance that transforms any environment into a captivating visual spectacle. Experience visuals in their most breathtaking form with exceptional resolution capabilities. Connect effortlessly to a multitude of devices through an array of input options, including HDMI, VGA, USB, and wireless connectivity. This comprehensive compatibility ensures easy content sharing from a variety of sources on any type of surface white fabric screen, walls, containers etc.,

CCTV Camera - CCTV Cameras (Set of 8 Cameras) with wiring Installation and operation during entire event with Night vision capacity, monitoring and recording and including deployment of technically trained manpower to monitor CCTV Operation. At the end of the event complete recording of all the days to be submitted in hard disk. CCTV control room to be setup at the event venue

Description of Work / Item(s)

Amount

Post Games Report

coffee Table book- Standard A4 Size Book, Hard Bind, High Quality Print with matte Finish

Post Games Report- Standard A4 Size Book

Media Report- Standard A4 Size Book

Description of Work / Item(s)

Amount

Workforce

Security guard- Men days for entire duration of event with 12 hrs shift

Security & Housekeeping Supervisor- Men days for entire duration of event with 12 hrs shift

House keeping- Men days for entire duration of event with 12 hrs shift

House Keeping consumables item- All cleaning equipments & toiletries (Set of each for a particular venue)

Sports Equipment Labour- Manpower to lift & move sports eqipment as an when requested by GTCC / Venue Manager / Technical Officals. The manpower deployment day-wise has to be discussed with Venue Mangers before deploying on-site. Per person per day ( Shift of 12 hours )

Description of Work / Item(s)

Amount

Host City Activation

Host City Activation- Bidder to propose a Host City Activation Plan at the time of Presentation and quote accordingly. Budget for entire Host City Activation plan.

Description of Work / Item(s)

Amount

University Coordination

University Coordination Fee

University Coordination Head

ULO Supervisors / Team Lead

University Liasioning Officers

Description of Work / Item(s)

Amount

Event/Venue Operations

Games Operations Fees

Core Team

Functional Head

Accreditation Team

Sports Presentation Team

Invitation, Collateral and Protocol Team

Spectator engagement Team

ICT Team

Sports Kit Distribution & Coordination Team

Volunteer Management Team

Look & Feel/Venue Branding Team

Games/Venue Operations Team

Overlays Team

Description of Work / Item(s)

Amount

Accreditation

Accreditation Cards along with Lanyards including QR CODE / Barcode - Standard size of PVC card (with different card size/ different colors) Technical Specification of Accreditation Card Material: PVC ID Thickness: 700-800 microns Size: A6 size (105 x 148 mm or 4.1 x 5.8 inches) Design and logo will be provided once tender is awarded Technical Specification of Lanyards 16 mm wide thickness. 36 inch length Rotating metal C. Hook. Lanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details.Approval of Sample to be taken from RSSC Standard smaller in size with different colour as per the category

Generic pre- printed day passes along with Lamination Pouch and Lanyards including QR CODE / Barcode - Technical Specification of Lamination Pouch for Emergency Day Pass Material: PET+EVA. Thickness: 300 microns Melting Point: 110 degrees Celsius. Lamination Temperature: 110-140 degree Celsius Size: for A6 paper passes Technical Specification of Accreditation Cards/Passes Paper: 120 GSM Size: A6 Technical Specification of Lanyards 16 mm wide thickness. 36 mm length Rotating metal C. Hook. Lanyard Fabric (Satin) Printed lanyard (Dye Sub Printing). Custom printing logo, event details. Approval of Sample to be taken from RSSC

Main Accreditation Centre Setup at SMS Stadium, Jaipur - Setting up fully equipped MAC Centre with MFPs, Scanners, laptops, and desktops & Printing setup

Printing & Distribution setup at all other Cities - Setting up fully equipped CAC Centre with MFPs, Scanners, laptops, and desktops & Printing setup

QR Code/ Barcode Scanner at each Venue - Scanner with Manpower in Event T-shirt for Entire Day

Media / Photographer Bibs - Media and Photographer with Digital Printing on bibs. To be handed over to media operations team

Description of Work / Item(s)

Amount

Creative Design Team

Creative Design Team Fee- Designing and creation of content for Invitations, Stationery, Collaterals, Accreditation, Lanyard, Posters, Hoardings, Flyers, T-shirts and other apparel, Brochures, Promotional Materials, Booklets, Seminar Kits, Leaflets, Newspaper advertisements, Banners/Infographics, Interactive banners/GIFs, Interstitial Banners, Accreditation template, In-stadia Branding, Vehicle Passes, Balloon Brandings, Press Backdrop, Standees, Drop-downs, Building Brandings, Vehicle Branding, Equipment Branding, Running Board Branding, Broadcaster Branding, LED Branding content, TSR Templates, E-Fixtures, Helpdesk, Sports Presentation Backdrop, Victory Stand Branding, Medals, certificates, plaque, souvenirs & trophy design, Food Coupons, Hand Bands, Score Boards – Games Specific, Advertisement Creative for release in newspaper and other publications. Print file as per the fabrication dimensions to be incorporated and shared with the team. (As per the scope of work)

4K HD Photography and Videography- 4K HD Photography and Videography including Manpower and Deliverables (As per the scope of work)

TVC & Videos for Manuals - TVC of 60 seconds with an option of edits in Multiple Language Videos for Manuals of each Functional Area of 2 minutes each (As per the Scope of Work)

Radio Jingles - Radio Jingles (Edit, Langauge adaptation, dubbing and audio book)

Description of Work / Item(s)

Amount

Invitations, Stationery & Collaterals

VVIP Invites + Envelope- For Minister & Other Delegates: A4 Size envelope to contain leaflet, games invitation, showflow, car pass etc

VIP Invites + Envelope - For Media, School, College, Principal, other departments: A4 Size envelope to contain leaflet, games invitation, showflow, car pass etc

General Invite - A4 Size envelope to contain leaflet, games invitation, showflow

Collaterals

Letterhead- A4 size, Min. 100 GSM Paper

Brochures- A5 size with 4 pages, 170 GSM Paper with Matt/Glossy Finish

Game specific fixtures - A5 with 2 pages, 130 GSM Paper with Matt/Glossy Finish

Posters- Standard size - A3, 300 GSM Paper with Matt/Glossy Finish

Note pad- A5 size with min. 40 pages

Certificate (participation/ merit/ volunteers)- 300 GSM, Golden Metallic Sheet

Vehicle access parking Permit Stickers- A5 size with Glossy Finish

Jute Bag/Folder- Min. 14" Size, Multiple Pocket, Handled, OPP Bag

Stationery

Scissors- Stainless steel with non-slip grip for extra safety

Clipboards- A4 with strong plain base with strong metal clip with attached non slip material on the edges

Stationery Kit- Pencil - 5 nos. Pens - 2 nos. each (Blue, Red, Black) Rubber / Shapner - 2nos. each Marker - 3nos. Stapler No. 10 - 2 nos. Stapler Pins No. 10 - 5box. Highlighter - 4nos. Whitener - 1no. Paper Punching Machine - 1no. Paper Marking - 2nos. Paper Files - 4nos. (for keeping A4 size papers) Glue Stick - 1no.

Papers- A4 Sheets - 2 Rim Carbon Paper - 1 Pkt.

Description of Work / Item(s)

Amount

Sports Presentation (Medals)

Gold painted medal with lanyard & medal box- >3’’ size Round copper / zinc Medal as per sample weight 80 gms with 3D LOGO embossing and other side small logo or as per design approved by RSSC. > Lanyard - 16 mm wide thickness. 36 inch length stitched Lanyard >Medal Box - MDF with PU coating/Velevet Finish/Wooden/leatherette finish with C lock/Swing lock Engraved with UV printing of KIUG logo on top.

Silver painted medal with lanyard & medal box- >3’’ size Round copper / zinc Medal as per sample weight 80 gms with 3D LOGO embossing and other side small logo or as per design approved by RSSC. > Lanyard - 16 mm wide thickness. 36 inch length stitched Lanyard>Medal Box - MDF with PU coating/Velevet Finish/Wooden/leatherette finish with C lock/Swing lock Engraved with UV printing of KIUG logo on top.

Bronze painted medal with lanyard & medal box- >3’’ size Round copper / zinc Medal as per sample weight 80 gms with 3D LOGO embossing and other side small logo or as per design approved by RSSC. > Lanyard - 16 mm wide thickness. 36 inch length stitched Lanyard>Medal Box - MDF with PU coating/Velevet Finish/Wooden/leatherette finish with C lock/Swing lock Engraved with UV printing of KIUG logo on top.

Commemorative Medal- >3’’ size Round copper / zinc Medal as per sample weight 80 gms with 3D LOGO embossing and other side small logo or as per design approved by RSSC.>Medal Box - MDF with PU coating/VelevetFinish/Wooden/leatherette finish with C lock/Swing lock Engraved with UV printing of KIUG logo on top.

Trophies

Overall champions trophy- >High Qality Brass / Metal trophy with printing of 3D design on romach sheet. >Total height 26” includes 6” height double wooden base stand

Overall runners-Up trophy- >High Quality Brass / Metal trophy with printing of 3D design on romach sheet. >Total height 22” includes 6” height double wooden stand

Overall 2nd runners-Up trophy- >High Quality Brass / Metal trophy with printing of 3D design on romach sheet. >Total height 18” includes 5” height double wooden stand

Trophies for sport first position- >Well defined Brass / Metal trophy with printing of 3D design on romach sheet . >Trophy 16” height includes 5” wooden stand with glossy polish

Trophies for sport second position- >Well defined Brass / Metal trophy with printing of 3D design on romach sheet. >Trophy 14.75” height includes 4” wooden stand with glossy polish

Trophies for sport third position - >Well defined Brass / Metal trophy with printing of 3D design on romach sheet . >Trophy 13” height includes 3.5” wooden stand with glossy polish

Souvenirs

Souvenir- Following Options To Be Considered (Budget is Rs. 1500): 1. Limited edition wooden plaques for dignitaries 2. Vibrant & tactile Acrylic shields 3D engraving 3. Small tabletop replicas of Games torch 4. Ceramic Premium memento plates displaying local culture 5. Any other souvenir idea suggested

Mascot Soft Toys

Lapel Pin- Approx 1" X 2" of brass sheet with gold plating & meena 0.5mm badge

Presentation ceremony setup (for all sports)- Cost to include hostessess, trays, flex backdrop & Side Wings and other necessary requirements as needed by the bidder for all 23 games

Description of Work / Item(s)

Amount

Spectator Engagement

On the spot games- Mn. 2-3 games to be organized by EMCEE at each sporting venue/FOP

Cultural Evening Setup- 1 Cultural Evening Setup in Jaipur SMS Stadium for Athlete & Spectator Entertainment. Cost to include DJ or Live Band performances on daily basis including Stage, intelligent lights & backdrop (As per requirement of RSSC) etc.

High end sound system- Installation of JBL/D&B/FBT line array sound system for cultural evening setup with speakers, stage monitors, subs, required amplifier, 96 channel digital mixer, podium mikes, lapel mikes, cordless mike, required cabling, technicians, sound engineer etc. and Maintenance of the system during the entire event days.

Mascot Costumes- Costume made of good fabric and fits a person of height 5.6-6 feet.

Manpower for Mascots- Man days spread across the entire duration of the event

DJ (Sports Presentation / FOP / Cultural Evening and any other)- Man days spread across the entire duration of the event

MC (Sports Presentation / FOP / Cultural Evening and any other)- Man days spread across the entire duration of the event

PA Sound system of upto 10000 watts - Big Set up covering a big FOP- Cost per day per system

PA Sound System of upto 5000 watts - Small Set up covering a small FOP- Cost per day per system

PA Sound System of upto 2000 watts - Small Set up covering a small FOP- Cost per day per system

Description of Work / Item(s)

Amount

Look & Feel/Venue Branding

Fabric & Frame / Inside & Outside- MS Pipe Frame with printing on 270 GSM Star Balck Back flex (Backdrops, Venue Branding, Champions Board, A/T Boards, Signages at Venue, FOP Zoning, Standees, Directional Totem, and any others) as per the sepcific dimensions to be identified for different Venues.

Vinyl Branding- Vinyl Printing and Pasting

Box Branding- MS Pipe Frame with on 270 GSM Star Balck Back flex

Drop Down fabric printing- 270 GSM Star Balck Back flex with Top and bottom frame

One Way Vission- Reqquire for Glass Doors and Windows on games theme

Rollup Standees- 3ft x 6ft with 270 GSM Blackback Star Flex

Vinyl on Sunboard Branding- Vinyl Printing and Pasting on 3mm Sunboard with Matte Lamination

Vinyl on Sunboard Branding- Vinyl Printing and Pasting on 5mm Sunboard with Matte Lamination

Teardrop Banner- Knitted Polyester (stands/poles/base to be provided). To be placed across the stadium concourse Small (Upto 8 feet)

Teardrop Banner- Knitted Polyester (stands/poles/base to be provided). To be placed across the stadium concourse Small (Upto 10 feet)

Modular Truss System branding- Flex printing fixed on different shape of truss structures

Graffiti on Containers- Innovative multi-level container display unit, with an impressive height of 10 to 40 feet including colorful graffiti related to sports & Rajasthan culture (3-4 container min. in an installation)

Sefie Points- Thematically designed Selfie points made of wooden for the visitors & participants. Should be placed in outdoor open area and at the entrance.

Mascot Cutouts- Thematically designed mascot Coutouts made of wooden for the visitors & participants. Should be placed in outdoor open area and at the entrance.

Flag- Flags with pole of min. 12 ft. height.

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Gobananas (BID ID -3340853)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

SHOWCRAFT PRODUCTIONS PVT LTD (BID ID -3350400)

Gobananas (BID ID -3340853)

Axis Communications (BID ID -3353031)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Axis Communications (BID ID -3353031)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Gobananas (BID ID -3340853)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)

M/S Deepali Designs & Exhibits Pvt Ltd (BID ID -3344875)

Axis Communications (BID ID -3353031)

Gobananas (BID ID -3340853)