Bid for Supply and Installation of Laptop and Printer

B. Information of Authorized Signatory / Contact Person..............................................................

E. Undertaking letter as per Ministry of Finance Memorandum No. : F.No.6/18/2019-

PPD dated 23.07.2020 and Office Memorandum No. : F.18/37/2020-PPD dated

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

1. Notice Inviting Bid

Surat Municipal Corporation (SMC)

Shri Tapipura, Surat – 395003, Gujarat.

www.suratmunicipal.gov.in

Notice Inviting Bid DC-ISD-LAPTOP-02-2026

Bid for Supply and Installation of Laptop and

Bid for Supply and Installation of Laptop and Printer for Surat Municipal Corporation

(SMC) is invited online on https://smctender.nprocure.com from the bidder meeting the

basic eligibility criteria as stated in the bid document.

Bid Fee (Non-refundable) • Rs. 1,062/- (Rs. 900/- + 18% GST) (by DD or

Banker’s Cheque only)

EMD • Rs. 11,000/- (by DD or Banker’s Cheque only)

Online Bid Start Date • 26/05/2026

Online Bid End Date (Last Date • 04/06/2026 upto 18:00 hrs.

of Online Submission of Bids

with all necessary documents as

per tender document

requirement in soft copy)

Online Pre-bid Conference to • Bidders shall have to post queries by email to

Bidders [email protected] on or before

Submission (in Hard Copy) of • In sealed envelope strictly by RPAD/Postal Speed

Bid Fee and EMD Post on or before 11/06/2026 upto 18:00 hrs. to

the Chief Accountant, Shri Tapi Bhawan - Surat

Mahanagar Seva Sadan, Shri Tapipura, Surat –

395003, Gujarat.

• Bidders have to submit Price bid and Technical Bid online along with all necessary

documents as per tender document requirement in electronic format only on

https://smctender.nprocure.com website till the Last Date & time for Online

The right to accept/reject any or all bid(s) received is reserved without assigning any reason

Deputy Commissioner (D)

Surat Municipal Corporation

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

2. Key Events & Dates

Event Target Date

Notice Inviting Tender DC-ISD-LAPTOP-02-2026

Bid Availability Start from 26/05/2026 upto 04/06/2026 upto 18:00 hrs.

Bid Fee Bid Fee of Rs. 1,062/- (Rs. 900/- + 18% GST) by Demand Draft

or Banker's Cheque of any scheduled/nationalized bank payable

at Surat in favour of Surat Municipal Corporation.

EMD EMD of Rs. 11,000/- by Demand Draft or Banker's Cheque of

any scheduled/nationalized bank payable at Surat in favour of

Surat Municipal Corporation.

Online Bid Start Date 26/05/2026

Online Pre-bid Bidders shall have to post queries by email to

Conference to Bidders [email protected] on or before 29/05/2026,

Online Bid End Date On or before 04/06/2026 upto 18:00 hrs.

(Last Date of Online

Submission of Bids with

all necessary documents

as per tender document

requirement in soft

Submission (in Hard In sealed envelope strictly by RPAD/Postal Speed Post on or

Copy) of Bid Fee and before 11/06/2026 upto 18:00 hrs. to the Chief Accountant, Shri

EMD Tapi Bhawan - Surat Mahanagar Seva Sadan, Shri Tapipura,

Surat – 395003, Gujarat.

3. Eligibility Criteria

The bidder interested in being considered for “Bid for Supply and Installation of Laptop and

Printer” at SMC should fulfill the following minimum criteria:

3.1. The bidder bidding for Laptop and Printer must be the manufacturer or authorized by

the manufacturer as per the MAF format at Section – 9, Part – C (Form – A: Authorization

Letter from OEM). It will, however, be preferred that the Original Equipment

Manufacturer (O.E.M.) quotes directly.

3.2. The bidder must have completed at least 3 years of experience/operation in the field of

supply, installation and support of Laptops as on bid start date.

3.3. The bidder bidding for Laptop shall have successfully completed the supply and

installation of the following orders in last 7 years as on bid start date.

• at least one order consisting of 80% of the tender quantity (8 nos.) of Laptops.

• at least two orders consisting of 60% of the tender quantity (6 nos.) of Laptops.

• at least three orders consisting of 40% of the tender quantity (4 nos.) of Laptops.

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

3.4. The bidder or OEM must have at least one service center in Surat, please attach

documentary evidence. In case the bidder is OEM and is providing after sales support

through Franchisee and/or Service Provider, the Franchisee and/or Service Provider must

have at least one service center in Surat. The undertaking in soft copy duly signed by the

bidder, OEM & the franchisee and/or Service Provider shall also be attached with the bid

for after sales support.

3.5. The bidder should not be black-listed / debarred by any of the Government or Public

Sector Units in India as on the date of the submission of the tender.

3.6. The bidder should furnish Bid Fee and an Earnest Money Deposit (EMD) as per Clause

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

4. Instructions for the Bidder

4.1. Availing Bid Documents

Blank bid documents can be downloaded from the web site

https://smctender.nprocure.com up to the date and time mentioned in the Online Bid

Invitation Notice DC-ISD-LAPTOP-02-2026.

4.2. Addenda & Corrigenda

If required the Addenda and Corrigenda will be issued and the same will form the part

of the original bid documents and shall override any contradicting effects in the

original bid document.

4.3. Submission of Price Bid and Technical BID

The price bid and the technical bid containing all the relevant supporting documents

must be submitted online only on https://smctender.nprocure.com on or before the

last date of submission of the bid. No documents except the Bid Fee, EMD and

Affidavit to be accepted in hardcopy. It is advised to keep the softcopy of the relevant

documents ready and upload the same in advance on https://smctender.nprocure.com

with respect to this tender to avoid issues if any.

All the relevant softcopy should invariably follow the (n)Code portal's specific

requirements pertaining to file types, file size, file name length, etc.

o File Types: Files with only .pdf, .doc, .txt, .xls, .ppt, .pps, .png, .gif, .jpg, .zip, .rar

extension can be uploaded.

o File name: It should not be more than70 characters. Special Characters Like ( ' %

@ < > : * ? | & ~ ^) are not permitted.

o File size: Single file size should not be more than 3 MB.

The bid document (duly signed and stamped) in hard copy shall be submitted by the

successful bidder upon intimation from SMC.

4.4. Pre-bid Queries

A prospective Bidder requiring any clarification on the tender document may submit

his queries, via email, to the following e-mail id on or before 29/05/2026 upto 16:00

Email Id for submission of queries: [email protected]

The queries must be submitted in the following format:

Bidder’s Request for Clarification

Name and Address of the Name and Position of Contact Details of the Organization /

Organization submitting Person submitting Authorized Representative

request request

Sr. Bid Reference(s) Content of Bid requiring Points of clarification required

No (Section, Page) clarification

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

4.5. Bid Fee & Earnest Money Deposit (EMD)

• The bidder should pay non-refundable Bid Fee of Rs. 1,062/- (Rs. 900/- + 18%

GST) by separate Demand Draft or Banker's Cheque of any scheduled/nationalized

bank payable at Surat in favour of Surat Municipal Corporation.

• The bidder should pay EMD of Rs. 11,000/- by separate Demand Draft or Banker's

Cheque of any scheduled/nationalized bank payable at Surat in favour of Surat

Municipal Corporation.

• Failure to submit Bid Fee and EMD as required shall lead to the bid being rejected

4.6. The bid should be filled in legibly, clearly indicating the figures and its value in words

4.7. Online Submission of the Technical Bid:

The bidder will be required to upload the duly signed, stamped and notarized color

scanned copy of below mentioned documents in the same order of sequence online

on smctender.nprocure.com during e-tendering process.

1. Scan copy of Tender (Bid) Fee

2. Scan copy of EMD

3. Scan copy of Solvency certificate

4. Scan copy of work order / Completion certificate / Contract clearly indicating years

in operation (in support of Eligibility Criteria No. 3.2)

5. Scan copy of work order / Completion certificate / Contract clearly indicating

quantity (in support of Eligibility Criteria No. 3.3)

6. Scan copy of Proof of address for Service Center in Surat (in support of Eligibility

Criteria No. 3.4)

7. Scanned copy of Bid Format given in Section – 9, Annexure to Technical Bid

A. Bidder’s Details (signed and stamped page no. 26, 27 and 28)

B. Information of Authorized Signatory / Contact Person (signed and stamped

C. Authorization Letter from OEM (on OEM’s letter head, page no. 30 and 31) (in

support of Eligibility Criteria No. 3.1)

D. Performa of Compliance letter (on Bidder’s letterhead, page no. 32 and 33)

E. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021

published by Ministry of Finance, Dept. of Expenditure, Public Procurement

division as per Form – C (To be submitted on Bidder’s letter head, page no. 34)

F. Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated

23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

published by Ministry of Finance, Dept. of Expenditure, Public Procurement

division as per Form – D (To be submitted on OEM’s letter head, page no. 35)

8. Scan copy of duly filled, signed and stamped Technical Specification given in

Section – 8 (To be submitted on OEM’s letter head)

9. Scan copy of duly filled, signed and stamped Technical Specification given in

Section – 8 (To be submitted on Bidder’s letter head)

10. Scan copy of PAN card

11. Scan copy of company registration with local body and state government/central

government (should be valid as on bid start date)

12. Scan copy of GST Registration Certificate

13. Scan copy of duly signed addendum and Corrigendum, if any.

14. Scan copy of any other document not mentioned above but required to be

attached as per the tender requirement (Optional).

15. Authorization Letter as per Clause-4.27 (mandatory in case tender signatory is

other than Owner/Partner/MD/Director/Company Secretary) (Optional)

4.8. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic

format through online mode (by scanning) while uploading the bid. This

submission shall mean that E.M.D. & tender fee are received for purpose of

opening of the bid. Accordingly offer of those shall be opened whose E.M.D. &

tender (bid) fee is received electronically. However, for the purpose of realization

of D.D. bidder shall send the D.D. in original through RPAD / Speed post as per

Clasue-4.11 below so as to reach to Chief Accountant, SMC within 7 days from the

last date of online submission of the bid as per tender notice.

Penaltative action will be taken for not submitting original Demand Draft in the

account department of Surat Municipal Corporation within 7 days from the last

date of online submission of the bid for the first time as mentioned below.

Sr. No. Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-

3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-

4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

If bidder will not submit the penalty amount within 10 days to Surat Municipal

Corporation and/or bidder will not submit the demand draft in original for the

second time and after, Penaltative action shall be taken for abeyance of

registration and cancellation of E-tendering code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through

online (by scanning) & hard copy will not be accepted separately.

4.9. All documents must be coloured scanned to be seen as original. Scanning in black

and white or gray shall not be acceptable.

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

4.10. All documents must be notarized with clearly-displaying stamp, number and

name of the notary.

4.11. Sealing, marking and submission of the Bid Fee and EMD:

Following documents shall only be submitted in Hard Copy to Surat Municipal

Corporation by the bidder:

- Earnest Money Deposit (EMD)

The “Bid Fee and EMD” shall be put in an envelope containing Bid Fee and Earnest

Money Deposit (EMD) and shall be super scribed as “Bid Fee and EMD”

The envelope must be sealed and super scribed and must be sent as under:

Details to be mentioned exactly on sealed envelop

TENDER DETAILS To,

• Notice No.: DC-ISD-LAPTOP-02- The Chief Accountant,

2026 Surat Municipal Corporation,

• Bid Fee & EMD for Bid for Supply Shri Tapi Bhawan - Surat Mahanagar Seva

and Installation of Laptop and Sadan, Gordhandas Chokhawala Marg,

Shri Tapipura, Surat - 395

• Last Submission Date:

Gujarat, INDIA.

The envelope containing EMD and Bid Fee must be sent strictly by Postal Speed Post

or Registered Post AD only so as to reach on or before 11/06/2026 up to 18:00 hrs.

Bids received in any other manner or mode (like courier, in person, etc.) will not

be considered. SMC won’t be responsible for postal delays.

TECHNICAL BID & PRICE BID

The technical bid & price bid must be submitted online on

https://smctender.nprocure.com. It should not to be sent physically, if submitted

physically the bid shall be rejected.

4.12. The bidder will be bound by the details furnished to SMC, while submitting the bid or

at subsequent stage. In case, any of such documents furnished by the bidder is found

to be false at any stage, it would be deemed to be a breach of terms of contract

making him/her liable to legal action besides termination of contract.

4.13. Late Bids: Bids not reaching on or before the specified time limit will not be accepted.

4.14. Conditional Bids: All the terms and conditions mentioned herein must be strictly

adhered to by all bidders. Conditional tenders shall not be accepted on any ground

and shall be subject to rejection without assigning any reason.

4.15. Withdrawal of Bids

Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the

bid remains in force or else the EMD shall be liable for forfeiture.

4.16. Period of Validity

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

The offer should be valid for acceptance for a minimum period of 120 days from the

date of opening of the Price Bid. If required, SMC may request the bidder to have it

extended for a further period.

4.17. Language of Bids

The bids prepared by the bidder shall be in the English language. The supporting

documents in language other than English/Hindi/Gujarati must have its English

translation (which is to be duly attested by the bidder), for purposes of interpretation

of the bid, the English translation shall govern.

4.18. Right To Accept or Reject Any Bid or All Bids

SMC reserves the right to accept or reject any bid and annul the bidding process and

reject all bids at any time prior to award of contract, without thereby incurring any

liability to the affected bidder or bidders or any obligation to inform the affected

bidder or bidders of the ground for SMC’s action.

4.19. EMD will be forfeited and agency will be debarred from SMC, if

a) The bidder has furnished any false information / fabricated document / made

misleading or false representation under the bidding process.

b) If tenderer withdraws the tender within validity period or deny to accept award/

work order or deny to submit security deposit and enter in to contract agreement.

4.20. Firm Prices & Bid Currency

Prices quoted must be firm and final and shall not be subject to any upward

modifications, on any account whatsoever. Prices shall be expressed in Indian Rupees

4.21. Costs to be Borne by Bidder

All costs and expenses (whether in terms of time or money) incurred by the bidder in

any way associated with the development, preparation and submission of the bid,

including but not limited to attendance at meetings, discussions, demonstrations, etc.

and providing any additional information required by SMC, will be borne entirely and

exclusively by the bidder.

4.22. Acceptance of Terms & Conditions

The bidder will, by taking participation in the bidding process and submitting the bid

documents, be deemed to have thoroughly read, studied and understood the bid

documents including scope of work, the terms and conditions, instructions, etc.

referred there in and the same are acceptable to the bidder.

4.23. All entries in the bid form should be legible and filled clearly. If the space for furnishing

information is insufficient, a separate sheet duly signed by the authorized signatory

may be attached. However, the interlineations, erasures or overwriting, if any, in the

Technical Bid Application must be attested by the person authorized to sign the bids.

4.24. It is to be ensured that the complete information as required by this office may be

furnished by the bidders in the prescribed format. Formats submitted with incomplete

information and not conforming to the requirements are liable to be rejected.

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

4.25. The agency will be bound by the details furnished by him/her to SMC, while submitting

the bid or at subsequent stage. In case, any of such documents furnished by the

agency is found to be false at any stage, it would be deemed to be a breach of terms

of contract making him/her liable to legal action besides termination of contract.

4.26. The participation in the online tendering process implies that the bidder have

thoroughly read, studied and understood the instructions of the Bid documents, Scope

of work, formats as well as the terms and conditions referred there in and the same are

acceptable to the bidder.

4.27. Authorized Signatory

For the purpose of submission of the bid, the bidder may be represented by either the

Principal Officer (Owner/MD/Director/Company Secretary) or his duly Authorized

Representative, in which case he/she shall submit a certificate of authority along with

the technical bid. All certificates and documents (including any clarifications sought

and any subsequent correspondences) received hereby, shall, as far as possible, be

furnished and signed by the authorized representative or the principal officer.

4.28. Arithmetical errors will be rectified on the following basis. If there is a

discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be

corrected. If the supplier does not accept the correction of the errors, its bid will be

rejected. If there is a discrepancy between words and figures, the amount in words will

4.29. Disqualifications: A Bidder shall be disqualified and Bids will not be considered if

a) Hardcopy envelop does not show on it the reference of bid number and description

as denoted and thus gets opened before due date(s) of opening specified in Notice

b) The Price Bid and Technical Bid is submitted physically which leads to revelation of

prices before the due date of opening of the Price Bid.

c) The Earnest Money Deposit (EMD) & Bid fee is not deposited in the manner

specified above.

d) The Bid documents are not in a language as per Clause.

e) The Bid documents are not signed affixing stamp by the authorized signatory.

f) The Bid documents submitted are incomplete and/or ambiguous in any respect.

g) Non-compliance of provisions and requirements of the Bid documents.

h) Any or all correction(s) or pasted slip(s) is/are not initialled, authenticated by the

i) The Bid documents are not submitted in the manner specified in the bid document.

j) Eligibility criteria are not met with.

k) Any form of canvassing/lobbying/influence/query regarding short listing, status, etc.

will result in a disqualification.

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

5. Indicative list of Documents to be submitted

Following documents shall be submitted in soft copy online on

https://smctender.nprocure.com by the bidder so as to ascertain the claims made. Following

is the indicative list of documents that are to be submitted.

# Description of Requirement Proof Required to be Submitted

1. The bidder must be the manufacturer or Authorization letter from OEM

authorized by the manufacturer as per the MAF

format at Section – 9, Part – C (Form – A:

Authorization Letter from OEM). It will, however,

be preferred that the Original Equipment

Manufacturer (O.E.M.) quotes directly.

2. The bidder must have completed at least 3 Copy of work order / Completion

years of experience/operation in the field of certificate / Contract clearly

supply, installation and support of Laptops as indicating years in operation

on bid start date

3. The bidder bidding for Laptop shall have Copy of work order / Completion

successfully completed the supply and certificate / Contract clearly

installation of the following orders in last 7 indicating the quantity

years as on bid start date.

• at least one order consisting of 80% of the

tender quantity (8 nos.) of Laptops.

• at least two orders consisting of 60% of the

tender quantity (6 nos.) of Laptops.

• at least three orders consisting of 40% of

the tender quantity (4 nos.) of Laptops.

4. The bidder or OEM must have at least one Proof of address for Service

service center in Surat, please attach Center in Surat

documentary evidence. In case the bidder is Office Address proof in form of

OEM and is providing after sales support Telephone Bill/Utility Bill/ Valid

through Franchisee and/or Service Provider, the Shops & Establishment

Franchisee and/or Service Provider must have at Certificate/Latest Property Tax Bill/

least one service center in Surat. The or any valid document issued by

undertaking in soft copy duly signed by the Government indicating office

bidder, OEM & the franchisee and/or Service address.

Provider shall also be attached with the bid for

after sales support.

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation

5. The bidder should not be black-listed / Self-declaration / Undertaking by

debarred by any of the Government or Public bidder as per Form – ‘B’, Section –

Sector Units in India as on the date of the

submission of the tender.

6. EMD & Bid Fee As per clause

7. Solvency Certificate amounting 20% of the Solvency Certificate as per Clause

consideration of the Contract from a No.

scheduled/nationalized bank.

8. Compliance with technical specification as Duly filled Section – 8 [Technical

mentioned in Section – 8 Specification] must be submitted

separately on OEM’s letter head as

well as on Bidder’s letter head.

The same must be duly signed

and stamped by authorized

9. Product literature Technical details/brochures /

specification sheet of bided

10. Undertaking from OEM On OEM’s letter head as per Form

– ‘A’ as mentioned in Section-

11. The compliance letter as per Form 'B' On Bidder’s letter head as per

Form – ‘B’ as mentioned in

12. Undertaking as per Office Memorandum No.: F. Should be submitted separately

No.6/18/2019-PPD dated 23.07.2020 & Office on bidder’s letter head as per

Memorandum No.: F.18/37/2020-PPD dated Form – C and OEM’s letter head as

08.02.2021 published by Ministry of Finance, per Form – D as mentioned in

Dept. of Expenditure, Public Procurement Section –

13. Goods & Service Tax Registration Nos. Copy of the Goods & Service Tax

(GST) Registration Certificate duly

* Note: Additional documents other than above if any, required for supporting the claims

made by the bidder should be attached.

Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

& Notary LAPTOP-02-2026]

Surat Municipal Corporation (SMC)

Bid for Supply and Installation of Laptop and

[DC-ISD-LAPTOP-02-2026]

Online Bid Start Date Bid

Online Pre-Bid Conference

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee & EMD in

Information Systems Department (ISD)

Surat Municipal Corporation

Shri Tapipura, Surat-395003

Surat Municipal Corporation

6. Scope of Work

6.1. The bidder biding for Laptop and Printer is required to Supply and Install the said

equipments with 5 years comprehensive onsite back-to-back OEM warranty including

service and spares.

6.2. The bidder shall provide necessary support during the warranty period and ensure

maximum uptime.

6.3. Single Point of Contact

Agency will nominate one senior person as the Single Point of Contact (SPOC) for the

purpose of receiving the complaint and resolution of the same. The mobile no. of the

same will be shared with the end users as well. The nominated SPOC must interact

cordially with the end user. S/he will carry out necessary activities to resolve the problem

as per the response and resolution time.

6.4. The bidder shall be required to carry out preventive and corrective maintenance of all

hardware supplied including replacement of defective parts, installation and

configuration of OS and other tools during warranty period.

6.5. The bidder shall be required to repair the faulty component/equipment at the earliest or

within the problem resolution time. However if any component/equipment gives

continuous trouble, the bidder shall replace the same with the new compatible

component/equipment of the same or higher configuration without any additional cost

to the purchaser.

6.6. The bidder must integrate hardware and software components along with rest of the IT

Infrastructure at SMC to make the system integrated and fully functional.

6.7. In case if breakdown/ maintenance work is required to be carried out during non-

working days/ hours, the bidder shall attend the task(s) during this period at no extra

6.8. The bidder or its staff must work closely and coherently with other agencies working for

SMC for IT related activities.

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

7. Terms & Conditions

7.1. Prices to be quoted should be inclusive of all Central/State taxes, levies, custom duties,

Transportation, handling charges F.O.R. SMC premises packing, forwarding, transit

losses, insurance, loading and unloading and all other breakage, leakage, losses shall

be borne by the agency.

7.2. The prices/charges quoted should also include:

The prices/charges quoted for Laptop and Printer should also include:

i. Cost of necessary power cables, signal cables, connectors, convertors, controllers,

mounting kit and necessary device drivers/software that are specified/not specified

in this bid but necessary.

ii. Five years comprehensive onsite back-to-back OEM warranty including service and

parts covering all movable plastic and other parts of the equipment in warranty

comprehensively except the consumables items such as Printer heads, Printer

Maintenance Box, Cartridges, Toner, Drum, Ribbons, UTP cables and any other

items which are physically damaged or burnt.

iii. Cost of any other items which have been declared as consumables by OEMs of

printers will be required to be borne by bidder during warranty period.

iv. Delivery at installation site in SMC's main office or at any other office to be decided

by the SMC, within Municipal limit.

v. Transit Insurance, Freight and loading, unloading charges up to SMC’s site.

vi. Installation & Commissioning of the software and the hardware.

7.3. If the bidder is not the OEM, he will be required to submit “Authorization Letter from

OEM” (as per Form 'A') in soft copy online on https://smctender.nprocure.com on the

OEM’s Letter Head. An authorized signatory of the O.E.M. should sign this undertaking.

7.4. The bidder has to submit the “Self-Declaration” as per the Performa of Compliance

Letter (as per Form 'B') in soft copy online on https://smctender.nprocure.com on its

letter head duly signed by the authorized signatory.

7.5. The bidder has to submit “Undertaking as per Office Memorandum No.: F.

No.6/18/2019-PPD dated 23.07.2020 & Office Memorandum No.: F.18/37/2020-PPD

dated 08.02.2021 published by Ministry of Finance, Dept. of Expenditure, Public

Procurement division” in soft copy online on https://smctender.nprocure.com

separately on bidder’s letter head as per Form – ‘C’ and OEM’s letter head as per Form

– ‘D’ as mentioned in Section –

7.6. The Bidder may participate in the bid by quoting for one, more or all the items

depending on his techno-commercial capability to supply & support that range of

7.7. Bids for locally assembled or grey market products will not be entertained and will be

summarily rejected. Only the products of Make and Model meeting or exceeding the

specification specified in Section-8: Technical Specification against each item will be

considered. In case, the make is not specified then only those products with well-

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

known national/multinational brand will be considered for the particular item. In case,

the model is not specified than the bidder may quote for any model matching the

specifications. The technical specification of such products shall be furnished.

7.8. The right to reject accepts any/all bid(s) without assigning any reason thereof is

7.9. Delivery schedule:

The successful agency shall deliver, install, configure and integrate Laptop and Printer

within 35 days from the date of the Work/Purchase order.

A penalty of 0.2% of the consideration of contract for a particular item will be

charged for delayed supply and installation for delay of each day thereafter.

7.10. Security Deposit

The successful bidder will be required to place Security Deposit at 5% of the

consideration of the Contract by Demand Draft or Banker's Cheque Payable at Surat in

favour of Surat Municipal Corporation of any scheduled/nationalized bank within

days from the date of notice of award of contact, failing which a penalty at 0.065% of

the amount of security deposit will be imposed for delay of each day. The EMD placed

may be considered for conversion towards the security deposit and amount falling

short of the required amount shall be payable.

7.11. Agreement and Undertaking

The Awardee i.e. the selected agency will have to enter into an Agreement and submit

an Undertaking with SMC for supply of goods and its/their installation, Commissioning

etc. on a Rs. 300/- stamp paper (or of appropriate amount) of Government of Gujarat

at the agency's own cost within 10 (ten) days period from the date of Notice of Award.

No claims for payments will be entertained without completion of this process.

7.12. Solvency Certificate

Along with the technical bid documents, the bidder should submit Solvency Certificate

amounting 20% of the consideration of the Contract from a scheduled/nationalized

bank. The Solvency Certificate should valid and should not be older than one year

from the bid start date.

7.13. No interest shall be paid on Earnest Money Deposit and/ or Security Deposit placed.

7.14. Any offer/bid not meeting the terms and conditions mentioned hereinabove will be

liable for rejection without assigning any reason thereof.

7.15. Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of the

bid remains in force or else the EMD shall be liable for forfeiture. The agency is

expected to examine the Bid Document carefully. Failure to furnish all information

required as per the Bid Document may result in the rejection of the bid

7.16. In case if breakdown/ maintenance work is required to be carried out during non-

working days/ hours, the bidder shall attend the task(s) during this period at no extra

7.17. The selected bidder shall provide User Manuals, Operational and Maintenance

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

7.18. The liability as to any damages and/or loss otherwise to any movable or immovable

properties, assets during loading, unloading or otherwise during the contract period,

whether knowingly or unknowingly done or occurred shall be made good forthwith to

the SMC by the Awardee agency upon a communication made therefore.

7.19. The total penalty could be up to 10% of the Consideration of Contract and the decision

of head of the Information Systems Department, SMC shall be treated as final in such

7.20. The bidder shall indemnify SMC from and against any costs, loss, damages, expense,

claims including those from third parties or liabilities of any kind howsoever suffered,

arising or incurred inter alia during and after the Contract period out of:

• any negligence or wrongful act or omission by the bidder or any third party

associated with bidder in connection with or incidental to this Contract; or

• any breach of terms as stated in the bid document, the bidder’s Bid and the

Contract with the bidder

• any infringement of patent, trademark/copyright or industrial design rights arising

from the use of the supplied goods and related services or any part thereof.

7.21. Prices to be quoted in Indian Rupees and should be inclusive of all Central/State taxes,

levies, Transportation, handling charges F.O.R. SMC premises packing, forwarding,

transit losses, insurance, loading and unloading and all other breakage, leakage, losses

shall be borne by the bidder.

a) Surat Municipal Corporation does not hold "C" or "D" certificate under the Sales

b) Surat Municipal Corporation is a "Local Self-Government" and the procurement of

products, materials, goods, articles is going to be solely used, utilized for public

amenities and purposes and also for relief to the poor through its various

departments including public hospitals, health centers, dispensaries, maternity

homes, pathological laboratory, filaria/malaria, chemical and bacteriological

laboratories, Medical college and secondary and primary education schools. Hence,

benefit of exemption, concession etc., if any, in Central/State taxes, levies etc. shall

be passed on to the SMC.

7.22. TAX LIABILITY

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contractor /

Successful Bidder is bound to pay any amount of GST prescribed by the Govt. of India

as per the Terms of Contract agreed upon during the course of execution of this

During the course of execution of Contract, if there is any change in Rate of GST

(Goods & Service Tax) by the Government, the same shall be reimbursed / recovered

separately by SMC, subject to the submission of Original Receipt / Proof of the

amounts actually remitted by the Successful Tenderer / Contractor to the Competent

Authority along with a Certificate from Chartered Accountant of Contractor /

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

Successful Bidder certifying that the amount of GST paid to the Government and the

same shall be intimated / submitted / claimed within 30 (Thirty) Days from the date of

payment. Remittance of GST within stipulated period shall be the sole responsibility of

the Successful Bidder / Contractor, failing which SMC may recover the amount due,

from any other payable dues with SMC and decision of Municipal Commissioner shall

be final and binding on the Contractor / Successful Bidder in this regard. Further, the

non-payment of GST to the Government may lead to the termination of contract and

forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes/Duties/Levies/Cess or any other incidentals etc. or

any increase in the existing Taxes/Duties/Levies/Cess or any other incidentals etc.

(excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor/Successful Bidder Only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned

therein and the taxes shall be shown separately on the face of the invoice so as to

claim as ITC by SMC.

Surat Municipal Corporation GST No. is 24AAALS0678Q1ZE

7.23. SMC may buy full/partial quantity from one/more bidder(s) and may split/ defer/

stagger the order(s)/ deliveries. The quantities shown in the tender are approximate

and no claim shall be entertained for variation of quantities being less or more than

those mentioned in the bid. The variations in the quantities shall not vitiate the

7.24. In case, the awardee i.e. the selected bidder fails to supply specified quantity and

quality of goods in time or the performance of such supply/supplies are not found up

to the mark or found of inferior quality vis-à-vis specifications, the earnest money

deposit and/or security deposit will be forfeited at once.

7.25. All goods to be supplied shall be of specified or higher speed/technology/version.

SMC or its representative shall have the right (if it so desires) to test the goods to

ascertain their conformity to the specifications. SMC shall notify to the agency for this

purpose and nature of tests that may be conducted (if found necessary) for bench-

7.26. In case the quoted Item is not available in the market, the bidder will have to supply

Higher Version/replacement of that Item in the quoted cost in the same time duration

with prior approval of SMC. No “End of Life” product should be quoted to minimize

such instances till the bid validity (Make & Model quoted by the bidder should be

available till the bid validity, duly supported for spares/OEM support for 5 years).

7.27. Terms of Payment for Laptop and Printer:

- 70% on Full Supply

- 20% on commissioning of Laptop and Printer issued to end users or after

completion of 90 days from the date of full supply whichever is earlier

- 2.5% on completion of 1st year of warranty

- 2.5% on completion of 2nd year of warranty

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

- 2.5% on completion of 3rd year of warranty

- 2.5% on completion of 4th year of warranty

7.28. It should be noted that the lowest rate(s)/price(s) will not be the sole criterion for

accepting bid for any of the goods but emphasis will be given to the quality of the

products and even the readiness to offer innovative technology thereof.

7.29. Response & Resolution Time: The successful bidder on commissioning of the product

shall ensure maximum uptime for the product/service during warranty period.

The call must be attended within 6 working hours and problem to be resolved within

8 working hours of reporting. The problem requiring the hardware parts replacement

must be resolved within two calendar days.

If problem(s) is/are not resolved within 8 (eight) working hours and a stand by or

replacement is not provided, it will attract a penalty of 0.2% of the product cost for

each day of downtime up to 7 working days, beyond which penalty at 0.5% of the

product cost will be deducted for each day of downtime.

Penalty will be charged from the amount payable and/or security deposit or recovered

from the selected agency for each day of downtime. However, the systems used at

critical locations like City Civic Centers, etc. must be attended and resolved within

minimum possible time.

7.30. Should the awarded bidder fail to deliver the scope of work in due time, SMC reserves

the right to get the work done from third party at the bidder’s risk and cost including

the replacement of faulty components/equipments.

7.31. The bidder shall extend all the benefits to the SMC such as free samples of products,

materials, goods, articles including any kind of discount, rebate, commission, incentives

normally offered to any other buyer in the form of gift or otherwise as part of the sales

promotion scheme(s). If any sales promotion scheme(s) is/are launched after

submission of bid or after the bidder is awarded with the contract by the SMC, all such

benefits of the said sales promotion scheme(s) during the continuance of said

scheme(s) shall have to be made available during the period of contract.

7.32. The bidder shall provide relevant media for supporting software like device drivers,

management software, etc.

7.33. Only the products of Make and Model specified in Section-8 [Technical

Specifications] against each item will be considered. The technical specification of

such products shall be furnished.

7.34. The contract shall be governed by the Laws in India and shall be subject to the

jurisdiction of Surat.

7.35. The agency shall depute only such individuals as are skilled and experienced in the

works to be executed under the contract. The SMC has all the rights to reject the

services of any engineer and can ask for a change, if not found fit.

7.36. The bidder/ its personnel shall not divulge or disclose to any person, any details of

office, operation process technical know-how, administrative/ organizational matters as

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

7.37. Back-office Support: Additional support as and when needed shall be provided from

offsite competent staff of the bidder for specialized repairs, maintenance, configuration

and consultation with no extra cost.

7.38. Force Majeure: The bidder shall not be liable for any delay or failure of performance

of any of its obligations under or arising out of this contract, if the failure or delay is

the result of an event of Force Majeure. “Force Majeure” means an event beyond the

control of the bidder and not involving the bidder’s fault or negligence, and not

foreseeable. Such events may include, but are not restricted to, acts of the End

customer in its sovereign capacity, wars or revolutions, riot or commotion, earthquake,

fires, floods, epidemics, quarantine restrictions. The bidder shall continue to perform its

obligations under the Contract as far as is reasonably practical and feasible.

Declaration: I / We have thoroughly read, studied and understood the instructions of

the bid documents, formats as well as the terms and conditions referred to hereinabove and

the same are acceptable to me/us.

Place Signature of Authorized Person

Date Designation

Seal/ Stamp Name

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

8. TECHNICAL SPECIFICATIONS

• The Bidder may participate in the bid by quoting for one, more or all the items depending on his techno-commercial capability

to supply & support that range of products. Bidders are required to mention make & Model of the product (Do not write “OEM”

against items except the items asked to be integrated with Computers).

• The bidder can quote only one option (i.e. only one product can be quoted) against each item meeting or exceeding the

below mentioned minimum specification.

• The bidder must clearly specify the features of the offered product vis-à-vis specification and deviation if any in the Column-C

and Column-D respectively.

• The exact make and model of the product offered must be specified in the Column-E.

• The technical spec sheet and the product brochure of the product offered should also be submitted along with technical bid.

• In case the space provided is not sufficient then a separate paper as per the format below can be annexed to the bid. The same

must be duly signed and stamped.

• The Technical Specification Sheet must be submitted separately on OEM’s letter head duly signed, stamped and notarised by

authorized person as well as on Bidder’s letter head duly signed and stamped by authorized person.

TECHNICAL (MINIMUM) SPECIFICATIONS [Part – 8]

# Item Matched? Deviation from Specification / Specify

[Yes/No] Remarks if Any Make, Model

I. Laptop [Business series Laptop of Dell, Lenovo, HP, Acer make]

1. Processor Intel® Core™ 5 Processor -120U (Up to 5 GHz

Frequency/Clock Speed, 12 MB Smart Cache, 10 core)

2. Motherboard Motherboard with Integrated Chipset with Processor

3. Graphics Intel Graphics or higher

4. Memory 16 GB DDR4 3200 MHz RAM or higher

5. Storage 1 TB NVMe PCIe M.2 Solid State Drive or higher

Duly Sign, Stamp & Bid for Supply and Installation of Laptop and Printer [DC-ISD-LAPTOP-02-2026] SMC

Surat Municipal Corporation

# Item Matched? Deviation from Specification / Specify

[Yes/No] Remarks if Any Make, Model

6. NIC Wired Communication: Integrated Gigabit Ethernet

Wireless Communication: Integrated Wireless LAN

802.11 b/g/n/ac or higher and Bluetooth v5.0 or

7. Screen Screen: 14”; Resolution: 1920 * 1080 resolution or

8. Ports Minimum 3 USB (including 1 USB 3.1 or higher port),

Min. 1 HDMI port, support for microphone and

9. Speakers Integrated Audio, Internal speakers, Internal

10. Web camera Integrated HD Web camera

11. OS Genuine Windows 11 professional 64 bit version with

latest updates with online / cloud based Restore/

Factory Pre-loaded/Pre-installed and activated license

to be supplied by OEM

No software that are trial version or unlicensed in

nature should be pre-installed on the system.

12. Power Advanced Power Management feature, minimum

Management Cell Lithium-Ion battery

13. Carry Case OEM carry case (Office Laptop Messenger Bag)

14. Warranty 5 years comprehensive onsite back-to-back OEM

warranty including service and parts for Laptop except

battery and adaptor

3 years comprehensive onsite back-to-back OEM

warranty on Laptop battery and adaptor

Warranty details should be verifiable on OEM's official

Duly Sign, Stamp & Bid for Supply and Installation of Laptop and Printer [DC-ISD-LAPTOP-02-2026] SMC

Surat Municipal Corporation

# Item Matched? Deviation from Specification / Specify

[Yes/No] Remarks if Any Make, Model

website by entering device serial number.

Note: The quoted product should be part of the enterprise product segment in India and abroad. Products targeted to SMB (Small &

Medium Business)/SOHO (Small Office/Home Office) or belonging to SMB/SOHO product segment in India and abroad will not be

II. Color Printer

1. Printing Inkjet

2. Type of Printing Colour

3. Print Speed Min. 25 ppm in black or Higher,

Min. 20 ppm in colour or Higher

4. Paper Size Legal, Letter, A4

5. Interface High Speed USB 2.0 or Higher

6. Connectivity In-built Ethernet

7. OS Windows 8 or Higher

Compatibility Necessary driver should be available for Microsoft

windows 11 professional 64 bit version

8. Warranty 5 years comprehensive onsite back-to-back OEM

warranty including service and parts

Warranty details should be verifiable on OEM's official

website by entering device serial number.

Place Signature of Authorised Person

Date Designation

Seal/ Stamp Name

Duly Sign, Stamp & Bid for Supply and Installation of Laptop and Printer [DC-ISD-LAPTOP-02-2026] SMC

Surat Municipal Corporation (SMC)

Annexure to Technical BID

Bid for Supply and Installation of Laptop and

[DC-ISD-LAPTOP-02-2026]

Online Bid Start Date Technical

Online Pre-Bid Conference

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee & EMD in

Information Systems Department (ISD)

Surat Municipal Corporation

Shri Tapipura, Surat-395003

Surat Municipal Corporation

9. ANNEXURES TO TECHNICAL BID

All the documents listed below shall be annexed to the bid in the prescribed formats along with

the necessary supporting documents to ascertain the claims made by the bidder.

A. Bidder’s Details

1 Details of responding firm/company

Bidder/Supplier

c. Telephone Fax:

e. Are you a Manufacturer /

Authorized dealer / Sub

dealer / Any other

f. Income Tax Number [PAN]

g. Goods & Service Tax (GST)

2 Information about responding firm / Company

a. Address of Head

Quarter/Head Office

b. Address of Registered

c. Main Office in Guajrat

d. Office in Surat

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

e. No. of years of operation in

f. Turnover (figures as per last Yr.-1 (20___-___)

three audited balance Yr.-2 (20___-___)

sheets are to be provided) Yr.-3 (20___-___)

3 Details of Contact Person

d. Telephone No.

4 Details of Authorized Signatory

d. Telephone No.

5 Forum of Business (Select appropriate option and provide the Registration Details

along with attested copies of certificates)

# Forum of Business Yes/ Registration Details Validity Date

No (submit attested copies

of certificates)

h. Sole Proprietor?

(Registration Number under

Shops and Establishment

i. Hindu Undivided Family?

j. Partnership Firm?

k. Public Limited Company

under The Companies Act?

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

l. Private Limited Company

under The Companies Act?

m. State Govt. owned

Undertaking/ Corporation /

n. Central Govt. owned

Undertaking/ Corporation /

o. Co-operative Society?

p. Association of Persons?

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

B. Information of Authorized Signatory / Contact Person

Name Recent Passport Size

Address Photograph

Mobile No. Signature

Web Address Capacity/Designation

Name Recent Passport Size

Address Photograph

Mobile No. Signature

Web Address Capacity/Designation

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

C. Authorization Letter from OEM

(To be submitted on OEM’s letterhead duly signed by its Authorized signatory)

Deputy Commissioner (D)

Surat Municipal Corporation,

Shri Tapipura, Surat- 395

Sub.: Authorization to a distributor/dealer/channel partner for Bid for Supply and Installation

of Laptop and Printer [DC-ISD-LAPTOP-02-2026]

Please refer to your Notice Inviting Bid for Supply and Installation of Laptop and Printer.

<<Name of the bidder>>, who is our reliable <<Specify Status like authorized distributor/

dealer/ channel partner / implementation partner / Systems Integrator / Service Provider>> is

hereby authorized to quote on our behalf for this bid. We undertake the following regarding the

Supply and Installation of Laptop and Printer:

1. The machines/ equipment supplied in this bid shall be manufactured by us as per the

specifications required by SMC. <<Name of the bidder>> shall not be allowed to do any

hardware integration on our machines/equipments.

2. We shall be offering the following make and model against the item:

Item No. Description <<remove the items not offered>> Make and Model

I. Laptop [Business series Laptop of Dell, Lenovo, HP, Acer make]

II. Color Printer

3. I hereby also certify that the product offered by us is part of the enterprise product segment in

India and abroad. The said product(s) is not targeted to SMB (Small & Medium Business)/SOHO

(Small Office/Home Office) or does not belong to SMB/SOHO product segment in India and

abroad. [Applicable for OEM quoting items at sr. no. 1].

4. I hereby also certify that the product offered by us will be supplied with Genuine Windows

professional 64 bit version Factory Pre-loaded/Pre-installed and activated by us. [Applicable for

OEM quoting items at sr. no. 1].

5. It will be ensured that in the event of being awarded the contract the machines will be delivered

(with 5 years comprehensive onsite back-to-back OEM warranty) and the same will be

maintained by <<Name of the bidder>> properly as per the conditions of the contract. For this

purpose, we will ensure and provide <<Name of the bidder>> necessary technical support

including technical updates, & spares. If <<Name of the bidder>> fails to maintain the

machines for any what-so-ever reason, we shall make alternative arrangements for proper

maintenance of these machines during the warranty period.

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

6. It will be ensured that in the event of being awarded the contract all quoted items meet or

exceed the requirement and are absolutely compliant with specifications mentioned in the bid

document, moreover the items bided are not end of life items.

7. If due to any reasons, the tie up between our company & <<Name of the bidder>> breaks

down subsequently, we shall make necessary alternatives arrangements for honoring the terms

of the contract.

Yours very truly,

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

D. Self-Declaration

Performa of Compliance letter

(To be submitted on Bidder’s letterhead duly signed by Authorized signatory)

Deputy Commissioner (D)

Surat Municipal Corporation,

Shri Tapipura, Surat- 395

Sub: Compliance with the bid terms and conditions, specifications and Eligibility Criteria

Ref: Bid for Supply and Installation of Laptop and Printer [DC-ISD-LAPTOP-02-2026]

With reference to above referred bid, I, undersigned <<Name of Signatory>>, in the capacity

of <<Designation of Signatory>>, is authorized to give the undertaking on behalf of

<<Name of the bidder>>.

I/We the undersigned, hereby submit our proposal along with the necessary documents. The

information/documents furnished along with the above application are true and authentic to the

best of my/our knowledge and belief. I / we, am / are well aware of the fact that furnishing of

any false information / fabricated document would lead to rejection of my tender at any stage

besides liabilities towards prosecution under appropriate law.

I/We have thoroughly & carefully read, studied and understood the Bid documents and

Addenda and Corrigenda (if any) including the technical specification, terms and conditions,

instructions, etc. referred there in and the same are acceptable to our company.

We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely

compliant with specifications mentioned in the bid document, moreover the items bided are not

end of life items.

We hereby confirm that all the components/parts/assembly/software which we shall supply on

award of contract shall be original new components /parts/assembly/software from respective

OEMs of the products and that no refurbished/duplicate/ second hand components/parts/

assembly / software shall be used.

We also explicitly understand that all quoted items meet technical specification of the bid & that

such technical specification overrides the brochures/standard literature if the same contradicts

or is absent in brochures.

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

I/We also state that our firm / company is not blacklisted/debarred by any of the Government or

Public Sector Units in India as on the date of the submission of the tender and is not insolvent,

in receivership, bankrupt or being wound up, not have its affairs administered by a court or a

judicial officer, not have its business activities suspended and is not the subject of legal

proceedings for any of the foregoing reasons as on the date of bid submission.

Further, I/we agree to abide by all the terms and conditions as mentioned in the bid document

without any condition(s). We have also noted that SMC reserves the right to consider/ reject any

or all bids without assigning any reason thereof.

In case of breach of any tender terms and conditions or deviation from bid specification other

than already specified as mentioned above, the decision of SMC for disqualification will be

accepted by us.

<<Name of the bidder>>

<<Authorized Signatory>>

<<Stamp of the bidder>>

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

E. Undertaking letter as per Ministry of Finance Memorandum No. :

F.No.6/18/2019-PPD dated 23.07.2020 and Office Memorandum

On letterhead of Bidder

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020

& Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by

Ministry of Finance, Dept. of Expenditure, Public Procurement division

Ref: 1. Tender No. DC-ISD-LAPTOP-02-2026

I have read the clause regarding restriction on procurement from a bidder of a country which

shares a land border with India. I certify that we as a bidder and quoted product from following

OEMs are not from such a country or, if from such a country, these quoted products OEM has

been registered with competent authority. I hereby certify that these quoted product & its OEM

fulfills all requirements in this regard and is eligible to be considered for procurement for Tender

No. DC-ISD-LAPTOP-02-2026.

Item Category Quoted Make & Model

1. Laptop [Business series Laptop of Dell, Lenovo, HP, Acer make]

2. Color Printer

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority, otherwise SMC reserves the

right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

On letterhead of OEM

Sub: Undertaking as per Office Memorandum No.: F. No.6/18/2019-PPD dated 23.07.2020

& Office Memorandum No.: F.18/37/2020-PPD dated 08.02.2021 published by

Ministry of Finance, Dept. of Expenditure, Public Procurement division

Ref: 1. Tender No. DC-ISD-LAPTOP-02-2026

I have read the clause regarding restriction on procurement from a bidder of a country which

shares a land border with India. I certify that our quoted product and our company are not from

such a country, or if from such a country, our quoted product and our company have been

registered with competent authority. I hereby certify that these quoted products and our

company fulfills all requirements in this regard and is eligible to be considered for procurement

for Tender No. DC-ISD-LAPTOP-02-2026.

Item Category Quoted Make & Model

1. Laptop [Business series Laptop of Dell, Lenovo, HP, Acer make]

2. Color Printer

In case I’m supplying material from a country which shares a land border with India, I will

provide evidence for valid registration by the competent authority; otherwise SMC reserves the

right to take legal action on us.

Authorized Signatory of M/s <<Name of Company>>

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & Notary LAPTOP-02-2026]

Surat Municipal Corporation

Surat Municipal Corporation (SMC)

Bid for Supply and Installation of Laptop and

[DC-ISD-LAPTOP-02-2026]

Online Bid Start Date

Online Pre-Bid Conference

Online Bid End Date

(Last Date of Online Submission of Bids)

Last Date of Physical Submission of Bid Fee & EMD in

Information Systems Department (ISD)

Surat Municipal Corporation

Duly Sign, Bid for Supply and Installation of Laptop and Printer [DC-ISD- SMC

Stamp & NotaryShri Tapipura, Surat-395003 LAPTOP-02-2026]

Surat Municipal Corporation

[Note: Must be submitted online, not to be sent physically]

Item Description Make and Quantity Unit Rate GST Unit Rate Amount incl. Amount incl GST

No. Model excl. GST (%) incl. GST GST in words

I. Laptop [Business series Laptop of Dell, Lenovo,

II. Color Printer

Note: Bidders have to filled "0" in "Unit Rate exclusive of GST and GST” column in case bidders do not want to quote particular item/items.

1. The rates (Quoted in Unit Rate Column) should be exclusive of GST. The applicable GST should be quoted separately in GST column in Price

2. The GST at prevailing rate will be considered for payment purpose.

Duly Sign, Stamp Bid for Supply and Installation of Laptop and Printer [DC-ISD-LAPTOP-02-2026] SMC