E-Tender for 1000 MA X-RAY UNIT

XI. This list represents a standard, rigorous set of requirements for a Technical Bid ..........................................

XII. ACCEPTANCE OF TENDER: The tender is liable for rejection due to any of the reasons mentioned

XIII. The R.C. can also be terminated by Medical Superintendent Civil Hospital, Ahmadabad in the following

(FORMAT OFAUTHORIZATION LETTER FOR IMPORTED EQUIPMENTS FOR AUTHORIZED DISTRIBUTOR) {IN

Manufacturing Experience Certificate for last Three Years (For Quoted Product) ...................................................20

SELF DECLARATION CERTIFICATE (On Bidder's letterhead) .......................................................................................24

Bidder Financial Standing & Blacklisted/Debarment Certificate ...............................................................................25

Machine specification of …………… ................................................................................ Error! Bookmark not defined.

INSTRUCTION TO BIDDERS FOR ONLINE TENDER PARTICIPATION

1- All tender documents canbe downloaded freefrom the website https://www.ch.nprocure.com

2- All bids should be submitted online from the website https://www.ch.nprocure.com

3- All bids should be digitally signed, for details regarding digital signaturecertificate and

relatedtraining involved the below mentionedaddress should be contacted

A division of GNFC

301, GNFC Infotower, Bodakdev,

Ahmedabad- 380054 (India)

www.ncodesolutions.com

4- The user can get a copy of instructions to online participationfrom the website

https://www.ch.nprocure.com

5- The suppliers should register on the website though the “New Supplier” link provided at the home

page, the registration on the site should not be taken as registration or empanelment or any other

form of registration with the tendering authority

6- The applicationfortraining and issue of digital signature certificates should be made at least

hours in advanceto the due date and time of tender submission.

7- For all queries regarding use of digital signaturecertificate should be addressed topersonnel in M/s

(n) Code Solutions.

8- For all queries regarding tender specifications and any other clauses included in tender document

should beaddressed topersonnel in tendering office address provided below

CONTACT DETAILS

Medical Superintendent Office

First Floor,1200 Bed

Civil Hospital,Ahmedabad-380016

Medical Superintendent Office

First Floor,1200 Bed

Civil Hospital,Ahmedabad-380016

Phone No: -079022683991

I. Envelope 1: Document Fee & EMD Cover

This envelope must contain the financial instruments required to enter the bid.

• Document Fee: DD/Banker’s Cheque for ₹

• EMD: refundable security (often 3% of the bid value)via DD/Banker’s Cheque/Bank Guarantee

 Note: Payable to "Medical Superintendent, Civil Hospital, Ahmadabad"

• EMD Exemption Documents: If applicable, include attested copies of SSI [Gujarat

State] and NSIC/CSPO/DGS&D Registration

II. Envelope 2: Technical Supporting Documents

• This is the most critical physical submission as Annexure-II Checklist.

Category Required Documents

Identity Company Registration, GST Certificate, PAN Card, and Partnership Deed/Memorandum of Articles.

Financials Audited Balance Sheets and Income Tax Returns for the last 3 financial years.

Experienc Manufacturing experience certificate (last 3 years) and a list of at least 2 installations/users in India with

e satisfaction reports.

Technical I. Valid Manufacturing License, ISI Mark certificates (if mandatory),

ThecompletesystemshouldhaveUSFDA ,BIS, EuropeanCE and CDSCO

licenseapprovedis mandatory

II. ValidAERBTypeapprovalofthesystemquotedforinstallingtheunit in

India. NOC not acceptable.

and detailed technical specifications of the offered model.

Legal Notarized Affidavit on ₹ 300 stamp paper confirming no blacklisting and compliance with all tender

specifications.

Equipme Product catalogs, brochures, and a list of all essential accessories required for operation.

III. Online Submission: Commercial Bid

Do not include this in your physical envelopes. Submit only via the n Procure portal.

• Format: Fill in the rates in the prescribed online schedule.

• Pricing: Must include unit prices, taxes, and any transportation or installation charges.

IV. Core Technical Documents

You must physically submit certified copies of these documents.

• Manufacturing License: Must be valid for the items quoted.

• Market Standing: Evidence of manufacturing and selling the quoted product for at least the last

financial years.

• CA Certificate: A self-attested certificate from a Chartered Accountant showing year-wise production

and sales for the last 3 years.

• Installation List: A list of at least two healthcare institutes in India currently using your product,

accompanied by satisfaction reports and invoices.

• Accessories List: A comprehensive list of all essential accessories required to make the equipment fully

operational and accessories must available till 3-year warranty and 5-year CMC period.

V. Quality & Safety Standards

Most equipment must meet specific regulatory certifications:

• Regulatory Approvals: CDSCO (India), BIS (Indian Standards) andinternational standards

like European CE (with verified documents) or US FDA where needed.

• Quality Management: The manufacturer should typically hold ISO 13485 certification for medical

device quality.

• Electrical Safety: Equipment must often conform to IEC 60601-1 standards for medical electrical

equipment safety.

VI. Equipment Demonstration

• Performance Check: A technical evaluation committee will verify if the machine functions as claimed

in your bid, also check physical onsite demonstration before open commercial bid.

• Inspection Site: Verification usually occurs at the consignee’s premises (Civil Hospital, Ahmedabad).

• Costs & Penalties:If a factory inspection or a site visit where the quoted equipment is installed is

required, you must bear all travel and inspection expenses. Failure to meet specifications during these

tests will lead to immediate disqualification.

VII. Post-Sale Support

• Warranty/CMC: Tenders usually require a 3-year warranty, followed by a Comprehensive

Maintenance Contract (CMC) for five years.

VIII. Document Preparation Standards

• Self-Attestation: All physical photocopies and documents must be self-attested, signed, and

stamped by an authorized signatory.

• Serial Numbering: Every page of the technical bid must be numbered serially and accompanied by a

detailed index of submissions.

• Clarity: Ensure all scanned uploads and physical copies are clearly legible; blurry or unreadable

documents are grounds for rejection.

IX. Submission Protocol

• Dual Submission: You must complete the online submission (Commercial) and the physical

submission (EMD + Tender Fee + Technical Supporting Documents) within their respective deadlines.

• Envelope Marking: Physically submitted envelopes must be super-scribed with the Tender ID and

the Name of the Item.

• Method of Delivery: TENDER FEE, EMD AND TECHINCAL BID DOCUMENTS SHOULD BE

SENT TO INWARD DEPARTMENT B-1, ADMINISTRATIVE OFFICE, FIRST FLOOR,

BED,CIVIL HOSPITAL,AHMEDABAD-380016, PHONE NO:079022683991

X. Delivery & Payment Terms

• Delivery Schedule: Usually 45 to 60 days from the purchase order, with liquidated damages (penalties)

of 0.5% per week for delays.

• Installation: Prices are typically inclusive of supply, installation, and commissioning at the hospital site.

• Payment: 100% after successful installation and satisfactory report filled as per guideline and

submitted bill in three copy.

XI. This list represents a standard, rigorous set of requirements for

a Technical Bid

1. Legal & Identity Documents

• Business Registration: Partnership deed, Memorandum of Articles (MOA), or Firm Registration

• Taxation: Self-attested copies of PAN Card and GST Registration

• Authorized Representation: Authority letters for imported components and specific affidavits for

Authorized Distributors or Subsidiaries.

2. Manufacturing & Quality Credentials

• Licenses: Manufacturing license, Factory license, or Product Permission.

• Quality Standards: ISO Certificate with a declaration of the manufacturing location and I.S.I.

Certificate if specified.

• Special Clearances: AERB Certificate is mandatory if the equipment emits radiation (e.g., X-ray, CT

• Startup/MSME Status: Valid registration for Micro/Small industries or Startups to claim potential

3. Technical & Product Data

• Literature: Original brochures/photographs with technical specs and a Service Manual if the unit costs.

• Operational Needs: A list of all essential accessories required to make the machine functional.

• Track Record: A list of previous installations, users, and copies of past Purchase Orders/Invoices.

4. Financial & Compliance Certifications

• CA Certificates: Two separate certificates are required from a Chartered Accountant:

1. Production & Sales: Year-wise data for the quoted product for the last 3 years.

2. Annual Turnover: Total firm turnover for the last 3 years double of bid value of each year.

• Price Reasonability: A "Higher/Lower Price Certificate" confirming you aren't overcharging the

• Local Content: Declaration of local content (Make in India compliance).

5. Import-Specific Requirements

• IEC Code: Import Export Code certificate.

• Import License: Only required if the item is on the "Restricted/Prohibited" list of the DGFT.

• Land Border Clause: A certificate regarding Rule 144(xi) of GFR 2017 (Item XXII) (usually regarding

bidders from countries sharing a land border with India).

6. Execution & Format

• Attestation: Most documents are self-attested, but Annexure XII (Non-Blacklisting/General Affidavit)

must be on ₹ 300 stamp paper and notarized by a First-Class Magistrate or Notary.

• Final Checklist: Ensure you include the signed Annexure-II, which acts as your master verification

XII. ACCEPTANCE OF TENDER: The tender is liableforrejectiondueto

any of the reasons mentioned below:

1. Procedural Mistakes (Instant Rejection)

• Timing & Online: Missing the online submission deadline.

• Signatures: Not signing or initialing every single page of the physical documents.

• Packaging: Submitting technical documents in an unsealed envelope or failing to label the envelope

with the tender name/number.

• Fees: Forgetting the EMD (Earnest Money Deposit) or failing to provide an exemption certificate (like

2. Technical & Content Errors

• Completeness: Missing any required certificate or leaving sections of the tender forms blank/vague.

• Accessories: Listing an essential part (needed to run the machine) as "optional" or extra cost.

• Pricing Error: Revealing your prices anywhere in the technical bid or physical documents. Prices

must only be visible in the online commercial bid.

3. Quality & Integrity Issues

• Deviations: Offering a machine that doesn't meet the core technical specifications or quality grades

• Past Record: Having a history of poor performance or late deliveries with the hospital.

• Dishonesty: Providing fake certificates, misleading info, or contradictory statements.

XIII. The R.C. can also be terminated by Medical Superintendent Civil

Hospital, Ahmadabad in the following circumstances:

1. Legal & Operational Standing

• The Rule: If your company is convicted of a crime, officially debarred by another government body, or

goes out of business.

• The Impact: Your current contract will be cancelled immediately, and your Performance Bank

Guarantee (PBG)/SDwill likely be forfeited. You will be disqualified from all future tenders for a

specified period (usually 3–5 years).

2. Quality Failure

• The Rule: If the items delivered fail lab tests or clinical inspections, and specifically if multiple

samples are found to be "Not of Standard Quality" (NSQ).

o You must replace the entire batch at your own cost.

o Repeated failures lead to a stop-payment on all pending bills.

o The hospital may report your firm to the Food and Drugs Control Administration (FDCA) for further

regulatory action.

3. Supply Performance

• The Rule: If you fail to deliver the equipment within the stipulated timeframe (usually 45–60 days).

o Liquidated Damages: Financial penalties (often 0.5% per week of delay) are deducted from your

o Risk Purchase: The hospital may buy the item from another vendor at a higher price and recover the

price difference from you.

XIV. Security deposit and agreement

1. Payment of Security Deposit (SD)

• Amount: Standard Gujarat government guidelines for 2024-2025 typically set the security deposit at 5%

of the total order value 18,00,000/-.

• Method: Must be paid via DD or Bank Guarantee in favor of the Medical Superintendent, Civil

Hospital, Ahmedabad.

• Timeline: The SD must be paid and the formal agreement executed within the period specified in

your Acceptance Letter (A.L.).

• No Adjustments: You cannot use "locked" deposits from older or ongoing contracts as a security deposit

for a new item. A fresh deposit is required for every individual item awarded.

• Release: The SD is only refunded after the satisfactory execution of the entire contract.

• Deadline: You must execute the formal agreement within 10 days of receiving the notification.

• The Stamp: The agreement form provided by the office must be stamped with Adhesive Stamps

• The jurisdiction of any dispute will be Ahmedabad

XV. Warranty & Maintenance

1. Warranty Period (Six Free Services)

• Preventive Maintenance: You must provide 9 free services (one every four months).

• Penalty for No-Service: 0.25% + GST of the total equipment cost is deducted from your Security

Deposit for each missed service.

• Breakdown Response: You must attend to complaints within 48 hours.The bidder is required to provide

a dedicated service engineer or establish a local service center in Ahmedabad to ensure an immediate

response to any equipment breakdowns.

• Repair Timeline: Equipment must be operational within 15 days. If you fail, you lose your entire

Security Deposit and face debarment.

2. Comprehensive Maintenance Contract (CMC)

• Mandatory Entry: You must sign the CMC agreement (typically for 5 years post-warranty) at the time

of the initial contract. Refusal leads to contract cancellation and debarment.

• Pricing Cap: CMC cost cannot exceed 9.99% of the equipment cost per year. If it’s higher, your bid

is outrightly rejected.

• Service Standards: During CMC, you must provide Quarterly preventive maintenance and fix

breakdowns within 7 days.

• Spare Parts: You must guarantee a supply of spares at a cost no higher than what you charge other

government bodies.

3. Uptime Guarantee

• Breakdown Limit: Maximum 18 days of downtime per year.

• Delay Penalty: After 18 days, you pay 0.1% + GST of the equipment cost per day.

• Warranty Extension: The warranty/CMC period is extended by the number of days the machine was

non-functional.

4. Consumables & Technical Requirements

• Annexure-IX: You must provide a fixed price list for consumables not covered by CMC and price of it

applicable till 3-year warranty and 5-yearCMC period.

• Calibration & QA: You are responsible for the calibration of all tools and Quality Assurance (Q.A.)

tests for radiology/imaging equipment during every visit.

• Reporting: All service visits must be reported to the hospital via email/fax within 48 hours with an

acknowledgment from the user department.

• Format for CMC Rates (Equipment Name: __________)

Year of CMC % of CMC Rate (Incl. GST) Exact Amount (Optional but recommended)

4th Year [e.g., 5%] ₹ [Amount]

5th Year [e.g., 6%] ₹ [Amount]

6th Year [e.g., 7%] ₹ [Amount]

7th Year [e.g., 8%] ₹ [Amount]

8th Year [e.g., 9%] ₹ [Amount]

• Billing: You will submit your CMC bills directly to the Medical Superintendent Civil Hospital

VERFICATION, UNDERTAKING, CHECK LIST & DOCUMENTS

To: Medical superintendent,

Ahmedabad-380016

Sub: Supply of 1000 MA X-RAY UNIT.

Ref: Tender Enquiry #____________________

I/We enclose the priced tender form duly signed. Necessary documents as shown in Annexure

“II” are enclosed herewith (in order in which they are mentioned). The rates quoted against each item

are inclusive of excise duties and other charges. I/We have carefully read and understood the terms and

the conditions stated in the tenders form and I/We shall abide by all these conditions. I/We further

endorse that in particular, the terms and conditions of Delivery Period, Payment Terms, Place of

Delivery, etc. are acceptable to me/us and no representation will be made by me/us afterwards for altering

the same. I/We further undertake to supply the goods to the consignees as per the terms of the R.C.

I/We verify that the copies of the certificates / documents attached herewith are authentic true

copies of the original certificates / documents for verification on demand. I/We undertake to supply the

attested copies of certificates / documents required at the time of signing the letter of agreement if my/our

offer is accepted.

I/We verify that I/We are in possession of the requisite licenses / permits required for the

manufacture / supply / sale / distribution of the items and further verify that the said licenses / permits

have not been revoked / cancelled by the issuing authorities and are valid as on date. I/We also verify

that I/We have not been declared defaulter, blacklisted or debarred by any state or Central Government or

Constitutional authority or Financial institution or Judicial Court or any Government undertakings.

I/We also take cognizance of the fact that providing misleading or questionable information or

failure to furnish correct or true information to you or any other Direct Demand Officer or failure to

comply with any contractual requirement laid down by you / them will be considered as a serious breach

of the terms and conditions of the tender and will invite disqualification and other penal action as deemed

fit by the Government / Purchase Committee, Medical superintendent, Civil Hospital, Ahmedabad.

Yours faithfully

CHECK LIST OF DOCUMENTS ATTACHED

Document / Certificate Attached

Self-attested C.A. Certificate for the manufacturing showing year wise production sell of

1 the quoted item for 3 years for Yes / No

Indian manufacturers only as per TE Cond. 3.2(a) & Annexure-VII.

i. Manufacturing License : Industrial license / I.S.I. Certificate / Factory Inspectors license

/ Product permission {if applicable}/ Registration certificate with C.S.P.O./ S.S.I./

K.V.I.C./ N.S.I.C./ DIC ACKNOWLEDGMENT-II / MSME Part-II acknowledgment /SIS

registration and Central Excise Registration/ Udyam Registration certificate of the

Bidder or Principal manufacturer, Valid startup registration certificate of micro / small

industries of state Govt./ Central Govt. {whichever is applicable}

Letter of Authority of Foreign Principal (In case of authorized distributor of Foreign

3 Yes / No / NA

Articles ) (As per Annexure-VI)

Self-attested authorization from the manufacturer that the bidder is authorized to

provide after sales services and

4 Yes / No / NA

spare parts / consumable support for the entire duration of the contract including

Warranty and CMC of the product.

Self-attested certificate from manufacturer that particular division of its subsidiary

dealing with the product in question is not participating directly in any tender across the

5 country since immediate past one year (at least) prior to the last date of this tender or if Yes / No / NA

subsidiary company does not exist in India, certificate from manufacturer that it does

not have subsidiary company in India.

Self-attested certificate from manufacturer confirming that the bidder is the exclusive

entity in India floated by it to trade in the product manufactured by it (wherever

6 Yes / No / NA

PS: In such cases, the bidder will have to produce documents mentioned in clause 3.3.1

Affidavit for Indian Authorized Distributor for imported item or subsidiary of original

7 Yes / No / NA

Import license to be submitted for the items which are Prohibited / Restricted under

Foreign Trade Policy of Government of India. The list can be viewed from

8 Yes / No / NA

http://dgft.gov.in. For the items which are not covered

under Prohibited / Restricted, the bidder shall have to submit IEC code only.

Self-attested Turnover certificate of CA for three years & Annexure-VIII

10 Original / Self-attested Product Literature / Photograph Yes / No / NA

11 List of Installation / Users / Customers / Purchase Orders / Invoices of quoted products. Yes / No

12 Higher / Lower Price Certificate Annexure-V Yes / No

13 Self-attested GST registration copy. Yes / No

14 Permanent Account number (PAN) (Self attested copy of PAN card to be submitted) Yes / No

15 Verification, Undertaking, Check List & Documents (Annexure-I) Yes / No

16 IEC Certificate for imported items. Yes / No / NA

17 A.E.R.B. Certificate (mandatory) Yes / No

18 I.S.O. Certificate (mandatory if asked in Technical Specification) with Annexure –IV. Yes / No / NA

19 I.S.I. / BIS Certificate, USFDA, EUROPEN CE, CDSCO (mandatory). Yes / No / NA

20 Copy of valid Small-Scale Industry Registration. Yes / No /NA

21 Self-attested or Notarized Certificate regarding MSME status on due date of tender Yes / No / NA

22 Whether Page Number is Given on Each Page of Tender? Yes / No

23 Warranty Yes/No

24 E.M.D. Yes / No / NA

25 Tender Fee Yes / No

Partnership deed / Memorandum of article / Registration of firm etc. with Annexure-

27 Format for List and rates consumables as per Annexure-IX Yes / No / NA

It is verified that all the certificates / permissions / documents are valid and currentas on date and

have not been withdrawn / cancelled by the issuing authority. It is further verified that the certificates as

per the formatprescribed by Medical superintendent Civil Hospital, Ahmadabad and it is clearly and

distinctly understood by me / us that the tender is liable to be rejected if on scrutiny and of these

certificates is found to be not as per the prescribed format of Medical superintendent Civil Hospital,

I/We further undertaketoproduceon demand the originalcertificate / permission /

documentforverification at any stage during the processing of the tender.

DECLARATION OF OWNERSHIP

I/We certify that the tenderer is sole proprietorship / partnership firm / private

limited company/public limited company of which the registered office is located in , in the

state of.The name, designation and address of the authorized signatory who is authorized to

negotiate / sign / execute on behalf of the tenderer is as under:

Name Designation:

E-Mail: Telephone : (O) (R) Fax :

1. The name, address and telephone numbers of the sole proprietor/ all the partners/ all

the directors of the tenderer are as under;

Sr. Name Address Telephone Fax E-Mail

DECLARATION OF I.S.O. MARKED GOODS

(On letterhead of bidder)

I/Wehereby certify that the following items which form part of Tender Enquiry # are manufactured by us or

M/s at plant/s which has been awarded ISO *certificate vide referenceNo._________________________Dt. :

The following items which form part of Tender Enquiryand below are manufactured by us / / licenses

at plant/s which has not been awarded any ISO certificate:

* Mention the category of I.S.O. certificate {i.e. 9000 / 14000, etc.}

HIGHER PRICE / LOWER PRICE CERTIFICATE-

prices quoted by us in Tender Enquiry #______are not higher than the prices:

{a} Charged by us to wholesalers or for institutional supplies;

2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry #

______at prices lower than those quoted for the relevant items to any Government / Semi

Government / Public / Charitable Trust Organization / Institution within the period of 180 days

preceding the last date of submission of the tender.

3. I/We hereby undertake that I/We will not supply or quote for any item in Tender Enquiry #

______at prices lower than those quoted for the relevant items to any Government / Semi

Government / Public / Charitable Trust Organization / Institution within the period of validity of

the offer / rate contract.

4. I/We also undertake to bring to the attention of Medical superintendent Civil Hospital,

Ahmadabad any incidence of breach of any of the above paras within 30 days from the occurrence

of the breach and further undertake to refund / reimburse the difference which may arise due to

breach of any of the above pares and I/We also understand that the decision of Medical

superintendent Civil Hospital, Ahmadabad with regards to the determination of quantum payable

shall be final.

(FORMATOFAUTHORIZATIONLETTERFORIMPORTEDEQUIPMENTSFORAUTHORI

ZED DISTRIBUTOR) {IN ORIGINAL}

I/ Wehereby declare thatWe(name of the Original Equipment Manufacturer-OEM)Declare that we are the

original manufacturer soft he above equipment having registered office at (full Address with

telephone number/fax number &Email ID and web site), and havingFactories

M/s. ………….is our authorized distributor for our products/ products of our foreign

manufacture in Gujarat from date………….and they are authorized to quote and follow up on our behalf and

the said agreement is valid in force as on date…………….

I/Weundertaketosupplythe quoted item forwhichthequotationsaresubmittedbyM/s. on us

be half in respect of Tender Enquiry………

I/We have read all the terms and condition so the tenderer and the same are irrevocably

binding upon us till the expiry of the contract signed & executed on our behalf.

I/We shall notify Medical superintendentimmediately if there is any change in the

agreement between M/s. and me/us regarding authorized distributor four

productsand further undertake to supply the items quoted by the distributor on my / our behalf at the

quoted price in the tender enquiry in case of such a change of agreement.

I/We further confirm that no supplier or firm or individual other than M/s (name &

address of the above distributor) is

authorizedtosubmitthetender,processthesamefurtherandenterintoacontract with you against your

requirement as contained in the above referredT.E. Documents for the above goods manufacturedbyus.

I/We hereby declare that we authorize our above-mentioned authorized distributor

toprovide guarantee/warranty, after sales services and supply spares, consumables during the period of

warranty and CMC as per the above tender on our behalf. The availability of spares parts & Consumables

during the entire period of CMC& Warranty would be the responsibility of the manufacturer.

I/We also hereby declare that we have the capacity to manufacture and supply, install

and commission the quantity of the equipments tendered within the stipulated time.

I/We hereby declare that our Indian subsidiary company dealing with the product in

question is not participating in any tender across India/we do not have a subsidiary company in India.

(Please strikethrough the option which is not applicable)

This authority is applicable only for Tender Enquiry no…………

Note: This letter of authority should be on the letter had of the foreign manufacturing firm or Indian

OEM (as applicable) and should be signed by a person competent and having the power of attorney to

legally bind the manufacturer and the letter should be self-attested.

Manufacturing Experience Certificate for last Three Years (For Quoted Product)

(On letter head of Charted Accountant) The Production and Sales of (Name of quoted

product) of M/s for the last three years are given below and certified that the statement is true and

Sr. Year Production Sales

Name & Signature of Chartered

Turnover Statement for Last Three Years

(On letterhead of Charted Accountant)

The Turnover of M/s.for the Last Three years are given below and certified

that the statement is true and correct.

Sr.No Year Turnover (in Rs.)

Turnover for last Three years (inRs.)

Name & Signature of Chartered

Note:Bidders are allowed to submit Audited balance sheet of relevant period as an alternative to

List and rates of consumables [If Applicable]

The (Name & brand of equipment) ……………………………. Has the following

requirement of Reagents, Consumables &Spares without which this equipment cannot be made

Operational / functional. All the reagents, chemicals, consumables and spares are covered under

comprehensive maintenance contract except given below: -

The list of reagents &chemicals: -

Sr. No. Name of Packaging Price Remark

Reagents Unit Rs.Per

The list of consumables: -

Sr. No. NameofConsumable PackagingUnit PriceRs.Per Remark

above-mentioned rates (after negotiation, if any) would be fixed for the entire duration of contact

including CMC & Warranty.

CMC Undertaking (On Bidder's letterhead)

Tender No……………………….:- Date:-…………………………..

We, M/s. undertake that after the expiry of the warranty period,

we will provide comprehensive maintenance service for the offered products for the next 5 years at a rate

not exceeding 10% of the annual contract price. The Purchaser reserves the right to enter into CMC with

the successful Bidder / OEM after the expiry of the warranty period at the above rate and payment for

CMC charges shall be made annually after providing the CMC services of the relevant CMC period. The

performance security of the successful Bidder shall be forfeited on failure to accept the CMC contract

when called by the Purchaser. The CMC shall include four free services per annum to attend to

breakdown calls within 48 hours, and free replacement of parts.

Signature and Stamp

SELF DECLARATION CERTIFICATE (On Bidder's letterhead)

Tender No……………………….:- Date:-…………………………..

Bidder/OEM of a country which shares a land border with India

(As per the Compliance of Restrictions under Rule 144 (xi) of GFR 2017); I certify that the

Bidder/OEMisnotfromsuchacountryoriffromsuchacountry has been registered with the Competent

Authority, I hereby certify that this Bidder/OEM fulfills all requirements in this regard and is eligible to

be considered. Evidence of valid registration by the Competent Authority must be attached.

Signature and Stamp

Bidder Financial Standing & Blacklisted/Debarment Certificate

TenderNo…………………………Date:-……………………………

1) Bidder Financial Standing:

M/s……………………………………………………. has not been under liquidation, courtreceiver ship

or similar proceedings, not bankrupt.

2) Blacklisted/Debarment Certificate:

M/s…………………………………………………….. has not been blacklisted/ debarred by tender

inviting authority or by any other State Government or Central Government department/ Organization.

Signature and Stamp

Annexure:- XIII

SPECIFICATIONS FOR DIGITALFLATPANEL DUALDETECTOR1000MAX-RAYUNIT

A High powered with High frequency Inverter technology, X-Ray Unit for general radiography with

2nos wireless digital flat panels one in the vertical Bucky and the other in the table Bucky, having the

capabilitytoperformalltheradiographicExaminationonbotherectandsupinepositionwithfacility

forAutostitchingonboththeverticalandTablebuckyandAutoPositioningfacility. The Detector and the

Console software must be from the same manufacturer and integrated with the X-ray console.(No

two separate consoles is accepted)

The unit should comprise of the following with the minimum specs as listed below:

i. HighFrequency80KW,1000mAGenerator

ii. X-Ray Tube and with Automatic Collimator

iii. Ceiling suspended unit with auto tracking and auto positioning

iv. Vertical Bucky Stand with auto tracking

v. Diagnostic X-Ray Table with auto tracking

vi. Dual Flat Panel Detectors one for vertical and one table exposures

vii. Integrated X-Ray and DR console

viii. Imaging acquisition software

ix. Stitching Hardware for the vertical stitching.

x. Removable Grids for Vertical Bucky and table Bucky

xi. Regulatory requirements

High Frequency Generator

Microprocessor controlled high frequency X-Ray Generator should be of latest technology with constant output

with low ripple frequency.

a. Generatorcapacitymustbe80 KW or more

b. KVPrange40KV-150KV

c. mAOutputShouldbe800mA@100KV;1000mA@80Kvormore

d. Generator frequency should be 450kHzormore

e. Exposuretimeshouldbe1msor 10Sec.

f. Generator capacity must be capable of giving As- 500m As or more.

g. Automatic exposure control should be available with 3AECfieldsensorsontableandwall

h. Anatomical Protocol(APR)mustbeavailableandusermustbeabletoaddanyprotocolwhich is

The generator must be completely integrated with console workstation and it should be possible to control all

exposure parameters from the software console.

II. X-Ray Tube &Collimator

The X-Ray Tube should be High speed rotatinganode with dual focus, compatible with the generator capacity.

a. The Focalspot should be as below with the tube loading of

• Large Focal Spot1.2mmx1.2mm orlesswithloadingof96Kwor more

• Small Focalspot0.6mmx0.6mmorlesswithloadingof36Kwor more

b. Anode heat storage capacity of 600KHUor more.

c. Tube protection against over load should be available.

d. A high speed rotor accelerator(starter)–minimum8000 rpm

e. Collimator must be automatic with manual over-ride facility

f. Should be controllable by exam preset and control from the software

g. Collimator must be capable of rotation of+/-45degormore

h. Must have laser centering and fitted with High luminance lamp

i. Bladecontrolmustbe4waymotorized type with individual blade control

j. Should have motorize dau to filter programmed with APR

k. Patient Dose Measurement should be possible using DA Pmeter

III. CeilingSuspended3DColumnstandwith Display

a. Ceiling suspended tube with motorized adjustment should be provided with Horizontal and

vertical auto tracking of tube and detector should be possible.

b. Allmovementsshouldhaveelectromagneticbrakeswithfullycounterbalancedmechanism and

should have sensors for collision protection

c. The tube should be capable of Auto Positioning based on the protocol setting

d. Movement in all direction should be easily possible.

e. Verticaltelescopicmovementshouldbeatleast1500mm.

f. The tube rotation must be +120oormore.

g. The Tube Arm Rotation should be-150oto +180oormore.

h. The Unit should have LED/LCD displayunitof minimumof9”sizemountedonthetubeside to

display Positioning details such as SID, angle of tube etc. Additional details if displayed will be

added advantage.

i. Preview of the image to be displayed on Tube Head Unit

j. Position of the detector angle to be displayed for correction of tube angle

k. Should also be able to select the expo sure parameters from TubeheadUnit Motorized

translateral movement using remote control shouldbe possible.

IV. Vertical Bucky stand(wall Stand)

a. Motorized, counterbalanced, height adjustable vertical Bucky with a digital flat panel detector

of size minimum 43cms x 43cms to be provided

b. It should be possibletosynchronizedetectormovementwithmovementofX-RayTube.(Auto

c. Removable grid with grid ofmin10:1ratioandfocusdistanceof180cmtobeprovided

d. Itshouldhaveautomaticgridsensingcapabilitytoavoidexposurewiththewronggridfor patient

e. It should be possible to tilt the detector on the wall stand withinarangeof-20to +90 degrees.

f. The detector holder must be possible to rotateby45degree

g. Theverticaltravelrangeofthedetectorshouldbe1500mm,minimum 300mmandmaximum

mm above floor (measured center to center).

h. TheVerticalAutostitchingmustbeavailablewiththenecessarystitchingstandandaccessories.

a. 6WayFixedTablewhichhasmotorizedverticalHeightadjustableandwith four way floating table

top fitted with Flat detector of size at least 43x43cms with specification as

mentioned,andhaveprovisiontorotatefromlandscapetoportraitfunctionwithoutremoving

b. Foot switch to be provided for all the movements.

c. The Table top material should be made of lowattenuationand durable to take the

required patient weight.

d. Table should support patient weigh to at least 250Kg.

e. It should be possible to synchronize detector movement with movement of X-Ray

Tube.(Auto tracking)

f. Dimensions of Table top length and width (210-225 x 70 cm )

g. The tabletopmovementshouldbe(minimum)longitudinalmovement:±50cm,cross

movement: ± 15 cm.

h. Longitudinal patient coverageshouldbe200cmormorewithoutpatient repositioning

i. Itshouldhaveautomaticgridsensingcapabilitytoavoidexposurewiththewronggridfor patient

j. Removablegridofmin10:1ratiowithfocaldistance of100cm/110cmstobe provided.

k. Auto stitching facility must be possible on the table bucky.

l. Vertical travel 300 mm or more .

VI. Fixed Flat Panel Detector (One on wall stand and the other on the table):

The detectors should be able to do all routine Radiography examinations. It should have the following

features. The flat panel detector should be of proven technology with amorphous silicon photodiode and CsI

scintillator on the X-ray side to form the image.

a. WirelessFlatPanelDetectorwithTetheringoptionwithsizeofatleast43cmsx43cmforwall stand

and table Bucky

b. ThedetectorshouldhavenontiledCsIscintillatoronthetubesideandamorphoussiliconphoto

diode array behind it.

c. Image matrix size at least3kx3k

d. Minimum pixelsizeshouldbe140 micron or less.

e. Greyscaleof14bit.

f. A/D conversion must be 14bitsminimum

g. Preview time after exposure5secorless.

h. DQEat0.0lp/mm should be at least 72%

i. Spatial Resolution of 3.6 lp/mm

j. MTFat80%@0.5lp/mm

k. DetectorshouldbedustandwaterresistancewithIP54rating

l. Shouldhaveinbuiltshockloggingmechanism anddata tobeloggedinthemainconsole SW

m. DetectorshouldbecapableofswappingbetweenverticalBuckyandTableBucky

n. ModalityworkstationsoftwarewithdirectregistrationfacilityfortheCPUtobeattachedto main

console for availability of multiple patient entries.

VII. OperatingStationandConsole

The operating console and workstation must be an integrated system to manage the patient information

suchasadding , editinganddeletingthepatientinformation,Capturingandacquiringimages,settingof the X-ray

exposure parameters, managing and post processing of the image using the software tools and archiving of

the images. The system also should be fully DICOM 3.0 compliant or above having the below specifications

a) LatestPCBasedworkstationofreputedbrandslikeDELLorHPwithlatestintel-based processor.

b) ItshouldhavetheSSD256GB+HDD1TB+ 4TB (Internal plus external ).

c) RAMof16GBor moreto beprovided

d) HDDencryptionandcybersecurityprotectiontobeprovided

e) 19incheslatestHigh QualityLEDmonitor mustbeprovided alongwith theconsole.

f) Integration and networking with RIS/PACS/HIS will be vendors responsibility .

Any hardware or software required for this purpose to be provided by the vendor at no

additional cost.

It should have license of DICOM Push, MPPS and query /retrieve etc. With these along with

software to be provided.

g) X-ray parameters such as KVP, mA , mAs , X-ray procedure and protocol, AEC, Grid type,focal

spot etc. selectionshould be possible from the single console.

h) Theconsoleshoulddisplaythewirelesssignalstrengthandthebatterychargecondition.

i) Shouldbeabletoacquiretheimageonthescreeninlessthan3secforthepreviewoftheimage

j) The console software must provide full range of post processing features like Geometric

Corrections, Window / Level, Algorithms, Annotations such as markers , predefined texts

drawing lines and geometrical shapes,measuring distances and angles, Cobb’s Angle,

Shuttering , histograms, Zoom, Grey Scale Reversal, Indicate Grey Scale Saturation Level.

k) ThereshouldbeaprovisiontodisplaythevirtualdrawingofthereceptorboundaryandAEC

chambers on the patient using real time camera should be possible.

l) Collimatorshuttersshouldbeadjustedfromtheconsolesoftwareusingrealtimecamera function

m) Thereshouldbeaprovisiontogetthepatient motionalarm in theconsoleSW

n) Automaticpatientsizedetectionusingrealtimecamerashouldbe possible

o) AutomaticImageStitchingSoftwareupto3or4imagesmustbeprovidedforperformingfull leg full

spine / long body imaging in both vertical bucky and table bucky

p) Autoplanningofstitchingusingrealtimecamera shouldbepossible

q) Scoliosismeasurement,leglengthdifferencemeasurementtools must be provided.

r) Theconsoleshouldalsohavethefunctionality/tooltocorrectradiographicmagnificationonthe

s) AI based Scatter Radiation tool to be provided for removal of scatter Radiation in the image

without the need of physical grid

t) TheConsolesystemmustbecapableforadvanceAIfeaturessuchasBonesuppressionimaging,

identifyingLungnodulesautomaticallyinsingleexposureonlyandnotmultipleexposure.Also the

Post processing to be part of console software

u) Theconsoleshouldhaveautomaticprogramtoindicateover/underexposurevisuallyinthepre view

v) Console system should have functionality to automatically detect and correct the detector

line artefact and can be accessed by the user.

w) SystemshouldbefullyDICOM3.0Ready

x) ItshouldgetDICOMworklistfromHIS/ RIS,storeimagesthroughPACSnetworksystemand should

support DICOM image print and DICOM MPPS functions .

y) DAP meter and radiation dose display delivered to the patient at the end of study must be

provided. The console should indicate over/under exposure visually in the review screen.

z) Two way speaker system for communication between the console room and X-ray machine

VIII. Image acquisition software

a. Post-processingworkstationwithahighresolutionmedicalgradecolormonitorshouldbe provided

with the system

b. Graphicscard:NIVDIAGeForceGTX1050Tiorbetterorbetterwith4GBGDDR4memory

c. Display19"ormoreFHDmedicalgrade monitor

d. Processor Inteli710thgenerationor better

e. RAM16GBexpandableupto 32GB

f. StorageDualdriveswith256GBSolidStateDrive+1TBhard Drive

g. Operatingsystemwindows10prooperatingsystem

h. TheworkstationshouldhaveaDVDwriterforburningimages

i. Theworkstationsoftware should supportthe following:

i. PatientListwithcapabilitytoquery/searchbasedonvariouscriterionsuchasname,id number, date of

examination etc.

ii. FeaturessuchasDICOMViewing,windowing,zoomPanmagnifyAnnotate,mark< measure, Reporting.

iii. ConnectivitytoDICOMprinterswithmulti-formatoptionstobe provided.

iv. TheworkstationshouldbeDICOM readyandhaveprovisiontoconnecttoexternalstorage devices and

a) VoltageStabilized of Suitablecapacityfortheentiresystem must beprovided

b) 3KVAUPS fortheconsoleworkstationwith30minbackuptobeprovided

c) CompressionBeltandPatientHandGripstobeprovided

d) 3trayDrylaserPrintertobesupplied

e) Lead glasses 100 x 150 cm of 2 mm lead equivalance as per the requirement of the

f) Chemistry files printer: Resolution: 16 bits/ 500 dpi or mare with minimum three press

Support Multiple Film Sizes: one of which must be 17"x14". DICOM 3.0 Compatible.

g) Good quality ultra-light zero lend aprons with integrated thyroid shield(4 no.s) and

paediatrie sized apron and I apron stand

h) Ultrasonic pest repellents (4 units) to be provided and installed. Regular servicing for

pest/termite control to be undertaken.

i) LED X-ray film viewer with adjustable brightness, capable of holding 3 films of 14 “x17” size

j) Standard radiation safety light as per AERB of reputed make.

A. Regulatory Approval and other requirements:

The Digital RadiographySystemofferedshouldhavethe following:

III. ThecompletesystemshouldhaveUSFDA ,BIS, EuropeanCE and CDSCO

licenseapprovedis mandatory

IV. ValidAERBTypeapprovalofthesystemquotedforinstallingtheunit in India. NOC

not acceptable.

b. Roomforinstallationtobeinspected bythe prospective bidders.

c. Thedetector and theconsolesoftwaremust be from thesamemanufacturer.

d. Vendor must ensure availability of all the spare parts for 10 years from date of installation.

e. The vendor should inspect the site and should certify the feasibility of installation of DR system

and also the safety of radiation protection. The vendor should also inspect into the air

conditioning system including AHU as well as electrical load and certify the adequacy for the

same. The proposed site where DR system is going to install is nearly ready. The vendor should

visit the site.

f. The company to give undertaking that the detector will be replaced with the same

detector that was quoted duringthe initial offer for the entirewarranty

periodandtheCMCperiod.Nochangeindetectorcompanyisacceptablein case of

replacement during warranty /CMC period.

a. The comprehensive onsite warranty of Five years followed by 5 years CMC starting

from the date of issue of installation certificate by hospital. It should cover equipment,

all accessories, and turnkey items, including batteries etc.

b. Vendor to ensure appropriate protection of equipment/ accessories/ all cables ete,

from rodents/pests at no additional cost.

c.QA/QC of the machine will be done by vendor each year for the period for which CMC was subscribed.

QA/QC kit with following features:

i. Kvp meter 40-150 kv or more

ii. Dose/Exposure meter - unit range, mr/grey

iii .Exposure time/pulse counter - mille second 10 ms - 9999 ms (f.mode)

iv. Digital mA meter 0-999 mA or more

v .Densitometer

Vii .Cu-A1 &pb filters (HVL set)

(Manufactured by Fluke/Quartz/Gmbh/Dido)

Quality Assurance Kit should be maintained and calibrated in regulatory norms in time interval should be

part of warranty and CMC.

a. Cost of post warranty five years CMC to be quoted. This will have same coverage,

terms, and conditions as that of warranty.

b. Vendor must ensure availability of spare parts for 10 years from the date of

c. All the third party accessories and their maintenance including batteries of UPS and

any other small parts are an essential part of warranty and CMC. Affidavit from the

authorized person of company regarding compliance of datasheet is essential.

IX. Image acquisition software

a. Post-processingworkstationwithahighresolutionmedicalgradecolormonitorshouldbe provided

with the system

b. Graphicscard:NIVDIAGeForceGTX1050Tiorbetterorbetterwith4GBGDDR4memory

c. Display19"ormoreFHDmedicalgrade monitor

d. Processor Inteli710thgenerationor better

j. RAM16GBexpandableupto 32GB

k. StorageDualdriveswith256GBSolidStateDrive+1TBhard Drive

l. Operatingsystemwindows10prooperatingsystem

m. TheworkstationshouldhaveaDVDwriterforburningimages

n. Theworkstationsoftware should supportthe following:

v. PatientListwithcapabilitytoquery/searchbasedonvariouscriterionsuchasname,id number, date of

examination etc.

vi. FeaturessuchasDICOMViewing,windowing,zoomPanmagnifyAnnotate,mark< measure, Reporting.

vii. ConnectivitytoDICOMprinterswithmulti-formatoptionstobe provided.

viii. TheworkstationshouldbeDICOM readyandhaveprovisiontoconnecttoexternalstorage devices and

a. VoltageStabilized of Suitablecapacityfortheentiresystem must beprovided

b. 3KVAUPS fortheconsoleworkstationwith30minbackuptobeprovided

c. CompressionBeltandPatientHandGripstobeprovided

d. 3trayDrylaserPrintertobesupplied

e. Lead glasses 100 x 150 cm of 2 mm lead equivalance as per the requirement of the

f. Chemistry files printer: Resolution: 16 bits/ 500 dpi or mare with minimum three press

Support Multiple Film Sizes: one of which must be 17"x14". DICOM 3.0 Compatible.

g. Good quality ultra-light zero lend aprons with integrated thyroid shield(4 no.s) and

paediatrie sized apron and I apron stand

h. Ultrasonic pest repellents (4 units) to be provided and installed. Regular servicing for

pest/termite control to be undertaken.

i. LED X-ray film viewer with adjustable brightness, capable of holding 3 films of 14 “x17”

j. Standard radiation safety light as per AERB of reputed make.

A. Regulatory Approval and other requirements:

The Digital RadiographySystemofferedshouldhavethe following:

I. ThecompletesystemshouldhaveUSFDA ,BIS, EuropeanCE and CDSCO

licenseapprovedis mandatory

II. ValidAERBTypeapprovalofthesystemquotedforinstallingtheunit in India. NOC

not acceptable.

g. Roomforinstallationtobeinspected bythe prospective bidders.

h. Thedetector and theconsolesoftwaremust be from thesamemanufacturer.

i. Vendor should do site inspection prior to the installation.

j. Vendor must ensure avalaibility of all the spare parts for 10 years from date of installation.

k. The company to give undertaking that the detector will be replaced with the same

detector that was quoted duringthe initial offer for the entirewarranty

periodandtheCMCperiod.Nochangeindetectorcompanyisacceptablein case of

replacement during warranty /CMC period.

a. The comprehensive onsite warranty of Five years followed by 5 years CMC starting

from the date of issue of installation certificate by hospital. It should cover equipment,

all accessories, and turnkey items, including batteries etc.

b. Vendor to ensure appropriate protection of equipment/ accessories/ all cables ete,

from rodents/pests at no additional cost.

c. Vendor is responsible for 2 yearly Q/A as per AERB guidelines.

a. Cost of post warranty five years CMC to be quoted. This will have same coverage,

terms, and conditions as that of warranty.

b. Vendor must ensure availability of spare parts for 10 years from the date of