REMOVAL AND RE-ERECTION OF AIR PRE HEATER TUBES IN UNIT-2 & 3 BOILER DURING AOH-2027-28

Contract period 12 Months from the date of actual commencement of work

EMD Rs 70,000.00 by RTGS or Demand Draft payable at SBI, Nani

Naroli or Bank Guarantee in favor of GIPCL from approved

Banks mentioned in this tender in subsequent clauses.

Cost of tender document / tender Rs. 2,950.00 by RTGS only in favor of GIPCL payable at SBI,

fee Nani Naroli.

Availability of online e-Tender On website: http://etender.gipcl.com and

https://gipcl.nprocure.com

Downloading of online tender 16/10/2026 to 05/11/2026 up to 17:30 Hours.

document from websites

Last date of online submission of 05/11/2026 up to 17:30 hrs. on website:

Bid https://gipcl.nprocure.com

Submission of EMD, Tender fee On or before last date of online BID submission during office

and other supporting documents hours at Surat Lignite Power Plant, Nani Naroli, Dist. Surat.

for technical Bid in physical form.

E-Reverse Auction Will be informed by GIPCL to all qualified Bidders,

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may be done

any time by the GIPCL during the period of publication of tender in the website. The

Bidders are required to visit the website regularly till the last date & time of Bid

2. GIPCL reserves the right to reject any or all the tenders or split the work among the

Bidders without assigning any reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and conditions

mentioned in the tender document, adhering to technical specifications as well.

4. The Bidders are required to submit their Bids online only through the website

http://gipcl.nprocure.com/

5. The EMD, Tender fee & other supporting documents are to be submitted in physical form

only at the following address: -

Chief General Manager - (Thermal)

Gujarat Industries Power Company Limited

Surat Lignite Power Plant

At Village: Nani Naroli, Taluka: Mangrol,

Dist.: Surat-394 110, Gujarat.

E-Mail: [email protected]

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named Company/GIPCL), is a

Premier Power Utility in the State of Gujarat with an installed capacity of 1184.4 MW comprising of

various conventional and renewable projects.

GIPCL commissioned its first power project ; a 145 MW gas based combined cycle power plant in

1992 at Vadodara. It expanded its capacity 165 MW Naptha and gas based Combined Cycle Power

Plant at Vadodara in 1997. GIPCL has commissioned 1MWp Distributed Solar Power Projects at

two locations in Gujarat viz. at Village: Amrol, Dist.: Anand and at Village: Vastan, Taluka Mangrol,

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacity each is located at Village: Nani

Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL has also operating its own captive Lignite

and Lime Stone Mines close to the Power Plant. The Power Plant is based on Circulating Fluidized

Bed Combustion (CFBC) technology for the Boilers, where Lignite is burnt along with Lime Stone in

the Combustor of the Boiler.

It commissioned 5 MW solar power station at SLPP in 2012. Also, GIPCL has commissioned 1MWp

Distributed Solar Power Projects at two locations in Gujarat viz. at Village: Amrol, Dist.: Anand and

at Village: Vastan, Taluka Mangrol, Dist.: Surat.

GIPCL has successfully commissioned a 2 x 40 MW Solar Project in 2017 as well as a 75 MW Solar

Power Project in 2019 at Gujarat Solar Park, Village Charanka, Dist.: Patan. GIPCL has also

successfully commissioned 112.4 MW wind farms at different location of Gujarat. The Company has

commissioned the 100 MW Solar Project at the Raghanesda Solar Park, Banaskantha, Gujarat on

The Company has also been allotted land for development of a 2375 MW Renewable Energy Park

at Khavda in the Kutch district of Gujarat.

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba, which are on

Mumbai-Ahmadabad highway. From Kosamba, SLPP is around 32 KM, out of which 27 KM is part

of the National & State Highway and balance 5 KM is District Road. From Kim, SLPP is around

KM, out of which 13 KM is the State Highway and balance 5 KM is District Road. The nearest Broad

Gauge Railway Line is at Kim, which is around 21 KM from the SLPP. Surat is approximately 50 KM

from the SLPP. Location Map for SLPP is as under.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

The Company intends to award Contract for Removal and re erection of Air Preheater tubes in Unit-

2 and Unit-3 during annual overhauling 2027-28 of 4 x 125 MW CFBC Units and is therefore inviting

open tenders online through n-procure system from experienced & resourceful contractors.

2. SCOPE OF WORK

2.1 The scope of work broadly covers replacement of tubes of following blocks of TAPH:

Tube size in mm Total nos. of

Sr. No. Unit Description

OD X Length X Thickness tubes.

1 UNIT-2 SA Bottom Block 50.80 X 7090 X 2.08

2 SA Bottom Block 50.80 X 7180 X 2.08

PA Intermediate

4 FBHE module 50.80 X 7180 X 4.50

Total nos. of tubes to be replaced in Unit-2 and Unit-3

* MOC of Tube: ERW Pipe as per ASTM A 423 Gr. A

2.2 Detailed Scope of work for Replacement of tubes.

2.2.1 Mobilization:

• Mobilization of all resources required for the work of APH Tube replacement in

Unit-2 and 3 boilers during overhauling of respective units.

• Mobilization of skilled and unskilled manpower along with necessary tools, tackles

at site well in advance.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

• Contractor shall maintain adequate manpower throughout the execution of work

as per actual work progress so as to complete the work in all respect within the

schedule given in this tender.

• In case overhauling of the both the units are taken at the same time then work in

both units shall be carried out parallelly.

• GIPCL will give intimation regarding commencement of shutdown of the unit at

least 12 days before the date of shutdown. For pre-shutdown activities, contractor

shall mobilize minimum manpower as mentioned hereunder at least 05 days

before the date of commencement of shutdown. The balance manpower required

during shutdown as mentioned hereunder shall be mobilized within two days of

• Contractor shall arrange sufficient numbers of tube expansion machines, welding

generators, gas cutting sets, grinder machines, lifting devices, scaffolding

materials, consumables etc. in good working condition and with back up

arrangement so as to avoid delay due to non-availability of any equipment.

• All the lifting tools and tackles must have valid certifications from Gujarat approved

competent person/agency. All the certificates shall be submitted to GIPCL safety

dept. before commencement of the work. Use of lifting tools and tackles without

submitting valid certificate to GIPCL safety dept. is strictly prohibited.

• All the electrical appliances/machines must equip with tested ELCB and without

broken wires/jointed wires etc.

• Contractor has to ensure the medical check up of their all workmen at GIPCL OHC

before engaging them in to the work.

2.2.2 Pre-shutdown activity:

• Minimum manpower to be deputed for pre-shutdown activities for each unit shall

be strictly as per following.

Minimum Manpower Deputation for Pre-shutdown Activities for each unit

Sr. NO. Category Nos. of Manpower

1 Site In charge

2 Site Supervisor

Total Minimum Manpower

Pre-shutdown activities include.

a) Erection of necessary scaffolding/platform for cutting and removal of duct as per

the requirement for accessing the tubes for removal and insertion.

b) Removal of insulation with cladding from duct.

c) Shifting of APH tubes from GIPCL warehouse to site.

d) Proper lighting arrangements for illumination. Please note that for working

inside duct, only 24 V lighting fixtures is allowed.

e) Proper industrial grade extension board with ELCB protection shall be used for

connecting hand tools / equipment.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

f) Contractor has to arrange for checking of all electrical hand tools / equipment by

GIPCL Elect. Dept. before use. Any hand tools / equipment found in use without

checking by GIPCL Elect. Dept will be seized.

g) Pre-shutdown activities shall be essentially completed before commencement of

AOH of respective unit as per instruction of EIC.

Note: Ensure isolation and permit to work from EIC every day before starting the work and

strictly follows the safety rules and ensure use of required PPE’s while working at site.

2.2.3 Activities during Shutdown:

• Minimum Manpower to be deputed per TAPH block for shutdown activities of

APH Tube replacement work shall be strictly as per following.

Minimum Manpower Deputation per TAPH block for Shutdown Activities

Sr. No. Category Nos. of manpower Remark

1 Site In charge 1 no. One Site in-charge per unit per day

2 Site Supervisor 2 Nos. (1 for each shift) (2X12 hrs Shift)

3 Mech. Fitter 2 Nos. (1 for each shift)

4 Rigger 4 Nos. (2 for each shift)

5 Helper 20 Nos. (10 for each shift)

6 Gas Cutters 14 Nos. (7 for each shift) Shall be arranged during tubes cutting

and duct cutting work

7 Welders 12 Nos. (6 for each shift) Shall be arranged during tube welding

and duct welding work

8 Expanders 8 Nos. (4 for each shift) Shall be arranged during tube

• Contractor shall timely mobilize Minimum Manpower with requisite skill,

experience and knowledge of the work as indicated hereabove. Deployment of

manpower shall be within two days after commencement of shutdown as per

intimation given by GIPCL.

• Contractor shall execute the work strictly on round the clock basis in 2X12

Important Note:

1. The schedule of manpower deployment will be decided jointly after award of work order

and before AOH of respective unit. Contractor has to ensure manpower deployment

as per agreed schedule.

2. The manpower indicated hereabove (and as per Annexure-A) shall be minimum

manpower, which is to be mobilized at site and work shall be executed on round the

clock basis (2X12 hr shift) as per above minimum manpower allocation. It is to be noted

that deputation of above referred manpower does not relieve contractor from his

responsibility of completing the work within prescribed time schedule in all respect.

3. If actual work progress as well as deputed manpower is not adequate to match the

schedule, then in such case, contractor has to augment additional required manpower

so as to complete the work within prescribed schedule without any delay.

4. It will be sole responsibility of contractor to complete the work within prescribed

schedule without any delay. GIPCL reserves the right to take suitable actions in line

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

with terms and conditions of tender / work order in case contractor fails to take

necessary actions to make up the delay OR not responding to GIPCL's instruction in

this regard. This will be treated as failure of contractor to perform and GIPCL reserves

right to get the balance work done with other available agency at the risk and cost of

contractors as per terms and condition of the tender.

Bidder shall submit Annexure -A (given in Section-F of this Tender document)

duly signed and stamped as a token of acceptance of all the terms and conditions.

• Detailed work activities:

a) Cutting of the ducts to create access for tube removal and insertion.

( i ) For Unit-2 SA Bottom block – Cutting and welding of SA Air duct of Approx. Size

11.0 mtr X 3.0 meter – (One layer), PA Duct of Approx. Size 11.0mtr X 3.0 meter –

(Two layer) and Back pass duct – as required with Approx. Size 11.0mtr X 3.0 meter

– (One layer) all at Approx. 17 -meter elevation. All related fabrication work for making

platform shall be in bidder’s scope. Alternatively, tube replacement work will be

allowed by cutting of center baffle plates at flue gas path. (Without cutting of SA, PA

and back pass duct plates). In this case accurate cutting and re-welding of baffle plate

will be required at each and every tube location and both side of the baffle plates.

Contractor has to made arrangement for platform to rest the above ducts plates as

well as stacking of tubes in above both case.

In above both options, opening in flue gas side casing plates need to be cut of

sufficient size to enable removal the old tubes as well as insertion of new tubes for

alternate option.

(ii) For Unit-3 SA Bottom block – Cutting and welding of SA Air duct of Approx. Size

12.00 mtr X 3.00 meter – (One layer), PA Duct of Approx. Size 12.00 mtr X 3.00 meter

– (Two layer) and Back pass duct – as required with Approx. Size 12.00 mtr X

meter – (One layer) all at approx.18 - meter elevation. All related fabrication work for

making platform shall be in bidder’s scope. Contractor has to made arrangement for

platform to rest the above ducts plates as well as stacking of tubes

( iii ) For Unit-3 PA Intermediate block – Cutting and welding of PA Air duct of Approx.

Size 12.00 mtr X 3.00 meter – (One layer) at approx. 26 -meter elevation., All related

fabrication work for making platform shall be in bidder’s scope. Contractor has to

made arrangement for platform to rest the above duct plates as well as stacking of

( iv ) For Unit-3 FBHE-4 Module tubes – Cutting and welding of FBHE Air duct of

Approx. Size 3.0mtr X 3.0 meter – (One layer) at 30.00-meter elevation. Contractor

has to made arrangement for platform to rest the above duct plate as well as stacking

of tubes. All related fabrication work for making platform shall be in bidder’s scope.

Also opening in flue gas side casing plates need to be cut of sufficient size to enable

removal the old tubes and insertion of the new tubes. The old tubes are in coil design

(U-tubes). These tubes to be removed by cutting. After cutting of the tubes new

straight tubes to be installed and all the tubes shall be welded with tube sheet at both

ends. (Total 600 joints) The air Duct at rear side shall be fabricated with similar design

at front side duct and as per instruction of EIC. (Approx. Fabrication in MT is 2.00 MT)

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

• Locking and unlocking of duct MEJ to be done as per site work requirement during

cutting of the ducts.

• If bidder decides to engage suitable crane for lifting of tube bundles and other

materials, the hiring of crane shall be in bidder’s scope.

• Bidders are requested to visit the site to understand the exact location of

block and arrangement required for replacement of the tubes of respective

blocks and FBHE module.

b) Erection of the scaffolding with require railing and supports and making a proper and safe

arrangement to execute the tube replacement work for respective blocks.

c) Temporary sheltering shall be provided as per requirement to enable parallel working in

d) Lifting of APH tubes from ground floor to the required height depending upon the location

of APH Block. Contractor shall have to make his own arrangement for lifting device as

per suitability of site. Contractor has to prepare safe platform for stack up the tubes at

respective block for ease of insertion. (Required steel for making platform will be issued

e) As this is CFBC boiler with primary fuel of lignite and limestone addition is done to remove

sulfur from flue gas, chocking of fly ash in APH tubes observed in the form of hard/loose

condition. Normally 20 to 30% of flue path area observed with chocking depending up on

the location of the block. Contractor has to arrange to remove the chock up for cutting of

the tubes. Bidders are advised to visit the site for understanding nature of chocking and

any type of clarification in this regard before participating in the bid.

f) Cut and remove all the tubes of PA /SA blocks without damaging the tube sheet/tube

sheet holes and stack at scrap yard as per the direction of EIC. (Tube may be cut using

gas cutting set). GIPCL will not allow use of LPG cylinder for gas cutting. All the

scrap tubes to be sent for weighing at weigh bridge and then stack at scrap yard as pe

instruction of EIC. Contractor has to submit all the weighment slips for scrap disposal to

g) Repairing / replacement of the Tube sheet of both sides. Due to insertion of dummy and

replacement of the tubes in past, some of the tube sheet holes are damaged, which are

to be repaired before tube insertion. If expansion of tube with such damaged holes is not

possible, then welding shall be done to ensure leak proof joint as per instruction of EIC.

Also, welding of tube needs to be done in top, bottom and adjacent column of partition

plates tubes where expansion is not possible due to space constrain. The Approximate

welding to be carried out at tube to tube sheet is as per detail mentioned here under.

Sr. No. Block Approx. nos. of tubes to be welded

1 Unit-2 SA Bottom Block 1200 nos.

2 Unit-3 SA Bottom Block 1200 nos.

3 Unit-3 PA Intermediate 1000 nos.

4 Unit-3 FBHE Module 300 nos.

Note: Above mentioned quantum of tube welding is indicative only. Actual nos. of the

tubes required to be welded may increase or decrease depending on actual

condition. GIPCL will not entertain any additional claim on account of change

in welding of number of APH tubes. Bidder has to carry out welding of all the

tubes as per actual work requirement. Welding shall be done using E6013

electrodes of 2.5 mm dia. Acceptable make of electrode shall be Ador, ESAB, D&H

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

h) Clean all the tube-holes in tube plate and repair the tube sheet plate, if required.

i) Flue gas side – TAPH tubes support plate (Baffle plate) Straightness to be checked and

corrected, if required. Also, repairing of partition plate (3nos.) if required in each block.

j) Removal and re-insertion of diverter plate provided in the inner side of APH Block at air

side as per requirement.

k) You have to offer inspection of APH block after completion of removal of tubes and all

preparatory work and take clearance form GIPCL EIC for insertion of new tubes.

l) Insertion of new tubes shall be done in sequential manner without damaging the tubes.

m) After insertion, expand the tube at both ends so as to ensure leak proof joint.

n) To ascertain the correct expanding torque, you have to carry out mock test in presence

of EIC and ensure the required torque for complete and adequate expansion of tubes.

Wherever tube holes are uneven then welding shall be done to ensure leak proof joint.

o) After completion of tube expansion, ensure the leak-proof joint by suitable test.

p) Re-erection and fit up of all duct walls, which are previously cut for tube replacement and

full welding of the same. Two runs of welding shall be applied on each side of duct walls.

In case old ducts plates are damaged and not usable, fabrication, fit up and full welding

of new plate as per original arrangement and as per instruction of EIC.

q) All the inside stiffeners (wall to wall) and partition plates of the ducts shall be restored as

per original arrangement with full welding. If required additional stiffeners shall be

provided for sufficient strengthening of the duct as per instruction of EIC.

r) All the outside stiffeners of the ducts shall be restored as per original arrangement. If

required additional stiffeners shall be provided for sufficient strengthening of the duct as

per instruction of EIC.

s) Approximate quantum of additional strengthening work shall be – 4 to 5 MT per block

based on site requirement.

t) All the welding work (except tube joints) shall be carried out with E-7018 electrode with

proper pre-heating of electrode in oven and following all standard engineering practices

required for quality welding. Acceptable make of welding electrode Shall be ADOR,

u) All the welders deployed for the work shall be qualified and well experienced for structural

welding work to ensure welding quality.

v) Tube leak test and duct pressure test (on no load and with full load of unit) will be carried

out after completion of tube replacement work. All the defects identified during tube leak

test and duct pressure test shall be attended immediately as per the instruction of the

EIC. It is contractor’s sole responsibility to demonstrate healthiness of the ducts without

any bulging or leakage up to full load operation of unit and as per satisfaction of EIC.

w) Application of insulation and cladding sheet on all the ducts as per original arrangement.

x) Removal of all scaffoldings and temporary platforms as per instruction of EIC.

y) Removal of all scraps and debris and ensure cleaning of site (i.e. all working platforms

as well as ground level). All Scraps (Old tubes, insulation, damaged cladding sheets,

packing material, damaged duct parts etc.) shall be disposed at designated location at

scrap yard after proper weighment of all the scrape. Weighment slips for scrap disposal

shall be submitted to EIC. Loading/unloading of scrap and vehicle for shifting of the

scraps shall be in contractor’s scope. Insulations material required to be disposed at

designated site in mines area which is approximately 6 KM from plant area.

z) If any fabrication related requirement arises for replacement of the tubes then it is in the

scope of contractor.

aa) Removal of any obstructions observed during the tube replacement work shall be in the

scope of contractor.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

The scope of work mentioned hereabove is neither exhaustive nor limited to above

mentioned activities only. Any job / activity, which is necessary for satisfactory

completion of above-mentioned APH Tube replacement work shall be part of scope of

work of this tender.

Bidders are requested to visit the site to assess quantum of work, site conditions,

approach available for work, pre-shutdown arrangements needed and for any further

clarification for this job before participating in bid.

2.3 The bid submitted by the bidder not covering the total scope of work and services as detailed

out in the tender document shall be liable for rejection.

2.4 Quantum of job mentioned against all items in the price bid are indicative only & may vary

as per site requirement & not to be construed as maximum or guaranteed quantity. The

quantities shown in the price bid are approximate quantities for the contract period and they

may vary as per job requirements.

2.5 All the miscellaneous activities pertaining to specific work to be executed for satisfactory

performance is in the scope of contractor in his quoted rates.

3. GENERAL INSTRUCTIONS

3.1 The Bidders who are interested in participating in the tender must read and comply with

the instructions and the terms and conditions contained in the tender documents.

3.2 The bids shall be filled in by the bidder clearly, neatly and accurately. Any alteration,

erasures or over-writing would be liable to make the tender invalid unless the same is

neatly carried out and attested over the full signature of bidder. The decision of the

Company to interpret the information and rates filled in by the bidder shall be final and

binding on the bidder.

3.3 The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications, site

conditions, safety and health aspects and norms to be observed, etc. while submitting their

bids so that no ambiguity arises in these respects subsequent to submission of the Bids.

3.4 Before quoting the rates, the Bidder should go through the specifications, scope of work

etc. and get himself fully conversant with them. The bid should include cost of mobilization

and cost to adhere to all safety norms as described in the tender. No relaxation or request

for revision of quoted/accepted rates shall be entertained subsequent to the opening of bid

on account of mobilization or Safety costs.

3.5 Bidder has to submit all the information and details required in the bid document. Failure

to furnish all the information as per required bid documents or submission of a bid

containing deviations from the contractual terms and conditions, specifications and

requirements shall be rejected.

3.6 The bids shall be submitted within the time frames set out in the Notice Inviting Tender

(‘NIT’) and bids submitted thereafter shall not be accepted and considered.

3.7 The tender documents shall not be transferable.

3.8 The Bidders are expected to examine all instructions, forms, terms and specifications in

the bid documents and to get fully acquainted themselves with all the conditions and

matters which may affect the subject matter of the work/tender or the cost thereof. If any

Bidder finds any discrepancies or omissions in the specifications and documents or any

doubt in true meaning or interpretation of any part, he shall seek necessary clarifications

in writing or during pre-bid meeting if required.

3.9 Conditional offers shall not be considered and liable to be rejected.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

3.10 The Company reserves the right to extend the deadlines for submission of the bids by

giving amendments.

3.11 During evaluation of bids the Company may, at its discretion ask the bidder (s) for

clarification of their bid. The request for clarification and the response shall be in writing

and no change in prices or substance of the bid shall be sought, offered or permitted.

3.12 The Company reserves the right to amend/ modify the bidding documents at any time prior

to the deadline for submission of bids, either at its own discretion or in response to the

clarification requested by a prospective Bidder. In such case, the Company may in its

discretion extend the deadline for submission of bids in order to facilitate the prospective

Bidders for incorporating the effect of the amendment in their bids.

3.13 The Bidders shall bear all costs and expenses associated with the preparation and

submission of their respective bids, to attend meetings or conferences, if any, including

any pre award discussion with the successful Bidder, technical and other presentations,

etc. and the Company shall not be liable for any expense thereof.

3.14 If the successful Bidder is a joint venture, formed of two or more companies, the bidder

along with the partners shall accept joint and several responsibilities and liabilities for all

obligations under the Contract.

3.15 Timely and satisfactory completion of the work and strict adherence to the allotted time

frames for jobs shall be the essence of the contract.

3.16 The Company reserves the right to qualify/disqualify any applicant without assigning any

3.17 The Bidder shall be disqualified if any untrue statement or misrepresentation is made in

the bid forms, attachments and other supporting documents submitted by the Bidder.

It is advisable for all interested bidders to visit the site/plant after downloading the tender copy

to understand the actual working conditions, compliance related to labour, safety etc. before

submitting their offer. Failing which, any consequential liabilities arising will be to bidder’s

account. The bidders shall examine the site of works and its surroundings at his own

responsibility. The bidders shall collect information that may be necessary for preparing the bid

and entering into a contract. All costs and liabilities arising out of the site visit shall be at bidder’s

The bidder is deemed to have examined and understood the tender document, obtained his own

information in all matters whatsoever that might affect the carrying out the works expressly

mentioned or works which may have to be carried out to fulfill his contractual obligation within

the scheduled rates and to have satisfied himself to the sufficiency for his offer.

The submission of tender by a contractor implies that he has visited the site and read these

instructions, conditions of the contract etc. and has himself aware of the scope, nature of works

& specifications of the works to be done, General & Special Terms and Condition. GIPCL will

not, therefore after acceptance of contractor’s rate, pay any extra charges for any other reason

in case the contractor is found later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not vitiate the

contract or release the contractor from executing the work comprised in the contract according

to scope of works, magnitude of the works, requirement of materials, equipment, tools& tackles,

labour, etc. Contractor has to complete the work in accordance with the contract documents

irrespective of any defects, omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and satisfy himself

regarding matters such as access to site, communication, transport, working condition including

constraint of work place, confined area, quantum of dusting, running equipment, importance of

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

work, round the clock working conditions, safety requirements, temperature of fresh drained hot

bed material and associated risks, right of way, high flood level in River, flow of water during

monsoon/dry season in the River/Nallah, the type and number of equipment and facilities

required for the satisfactory completion of work, the quantity of various items of the work, the

availability of local labour, availability and rates of material, local working conditions,

uncertainties of weather, obstructions and hindrances that may arise, etc which may affect the

work or cost thereof, before submission of his Bid. Ignorance of site conditions shall not be

accepted by the GIPCL as basis for any claim for compensation

The rates quoted by BIDDER shall be based on his own knowledge and judgment of the

conditions and hazards involved and shall not be based on any representations of the Engineer.

5. ELIGIBILITY CRITERIA

The following criteria will be adopted for qualifying the Bidders for consideration of the Bid for

the further proceeding.

1. Bidder should possess minimum three years (03) of experience during last seven (07) years

in similar nature of jobs - for the replacement of TAPH tubes in CFBC/PF boiler (lignite or

coal fired boiler) with capacity of 70 MW and above. Proof to be attached.

2. Bidder should produce evidence of having experience of successfully completed identical

nature of works as defined hereunder during last seven (07) years ending last day of the

month previous to the one in which tender is invited, satisfactory progress of ongoing works

etc. along with certified copies of documentary evidence preferably photo copies of work

experience from the clients. The experience should be either of the following:

Bidder should have executed minimum

A. One work of identical nature, each costing not less than Rs. 41.73 Lakh excluding GST.

B. Two work of identical nature, each costing not less than Rs. 27.82 Lakh excluding GST.

C. Three work of identical nature, each costing not less than Rs. 20.86 Lakh excluding GST.

Bidder should specifically mention fulfilling of above criteria in his offer along with details of work

orders & work completion certificates issued by clients.

3. Tender fee: The tender fee shall be paid through online mode in form of RTGS only.

4. EMD: The EMD shall be accompanied in the form of DD/RTGS or Bank Guarantee given

by Bank as described in subsequent clause no.

5. Bidder shall submit Annexure – A regarding terms and conditions duly stamped and signed.

6. Bidder should have separate Employees Provident Fund code number towards registration

of firm with RPF commissioner.

7. The bidders worked at GIPCL-SLPP in the past but performance of work not found

satisfactory or failed to perform as per scope of work and terms and conditions of work order

then in such case GIPCL reserves the right to reject the bid and such bidders shall not be

allowed to participate in the bidding process. GIPCL’s decision will be final in this regard.

8. Attested copies of relevant documents duly signed & seal on each & every page shall be

submitted. GIPCL may verify the documents, experience certificates issued by concern

authority. After opening of technical Bid, if any required attested documents found missing

in the Technical Bid submitted by the Bidder, the tender inviting authority may inform to that

Bidder by E-mail to submit the missing required documents within stipulated time limit. If

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

Bidder/Bidders fail to submit within stipulated time, their Bid will be declared technically

disqualified and no further correspondence will be entertained.

9. Bidder should have average annual turnover of Rs. 20.86 lakh during last three financial

years (2023-24, 2024-25 & 2025-26). Bidder shall furnish annual audited financial statement

duly certified by/froma qualified Chartered Accountant, being a member of the institute of

chartered accountants of India for the last three financial years to demonstrate the financial

healthiness of the company. The balance Sheet AND Profit and Loss Account must be in

the name of the company. Any type of MOU for this purpose will not be entertained.

10. The Bidder has to submit INCOME TAX Permanent Account Number (PAN), & GST

registration number. Copies of the same shall be submitted.

11. The net worth of the bidder should be positive as evidenced from audited accounts of last

financial year. (F.Y.:2025-26)

12. In case Bidder is a Consortium/Joint deed of undertaking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless otherwise

specifically mentioned in the tender.

13. If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered / Stopped or

banned from dealing in the past by any Govt, of Gujarat Undertakings / Depts. / Authorities

and Govt. of Gujarat supported companies / undertakings / organizations, Bid of that party

may be liable to be rejected. Bidder agrees and undertakes to accept decision of GIPCL in

this regards as final and binding on the Bidder without any demur and that no further

correspondence shall be done in this regard at any stage. Bidder shall have to submit

“Declaration for Contractual Litigations” as amended in Annexure / Form attached.

14. Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of Safety

Laws and Regulations” as amended in Annexure-F attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the. Preceding

Three (3) years, Bid of that party will be liable to be rejected. Bidder agrees and undertakes

to accept decision of GIPCL in this regards as final and binding on the Bidder without any

demur and that no further correspondence shall be done in this regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found to

be false, incorrect at any time in future, then the Contract awarded to that Bidder / Contractor

shall be liable to be terminated forthwith without any notice / correspondence and Bidder

agrees and undertakes to accept decision of GIPCL in this regards as final and binding on

the Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Further, Performance / Security Deposit will also be liable to be

forfeited. Any dues to GIPCL from the Bidder / Contractor shall be recovered from the

pending bills or any other dues payable to the Bidder / Contractor, if any or otherwise

through any other recourse available under the Laws.

The Bidder shall submit all the evidences, documents, attested copies of work orders &

work completion certificates etc… as a proof with EMD &Tender Fee and also provide the

requisite details online for meeting the prequalification requirements. GIPCL will verify the

experience, performance, capability & strength of Bidders, independently for executing the

job. GIPCL may visit the site & consult the owner of the industry/property where similar job

is executed by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders shall only be

considered for further evaluation.

7.LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the Bid

exchanged by the Bidder and the Company, shall be written in the English language. Any

printed literature furnished by the Bidder, written in another language shall be accompanied

by an English translation for the purpose of interpretation of the Bid.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

8.TENDER FEE AND EARNEST MONEY DEPOSIT (EMD)

8.1 An EMD of Rs. 70,000/-and Non refundable Tender fee Rs. 2,950/- (Rupees Two

thousand nine hundred fifty only) shall accompany with Bid. Tender fee shall be

submitted through RTGS only in favor of Gujarat Industries Power Company

8.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee in

favor of Gujarat Industries Power Company Limited from any Schedule Public

Sector Bank or Schedule Private Sector Bank as per Performa of BG enclosed

with this e-tender.

8.3 Alternatively, The EMD & Tender Fee may also be submitted through RTGS/online

mode of payment by the bidders as per the details given below:-

Name of account holder: Gujarat Industries Power Company Limited

• Name of Bank: State Bank of India

• Address of Bank: Utility Building, Nani Naroli, Taluka Mangrol,Dist. Surat.

• IFSC code: SBIN0013423

8.4 In case EMD is paid in the form of BG, the same shall be valid for a period of

days after the due date for submission of the bid.

8.5 The EMD of the successful bidder will be returned after payment of Security Deposit

by successful bidder.

8.6 The earnest money deposit will be refunded to the unsuccessful BIDDER as soon

as the tender is finalized and after award of LOI/Work Order.

8.7 Any bid not accompanied with EMD and Tender fee will be rejected. Tender fees

and EMD should be submitted to GIPCL.

8.8 No interest shall be payable on EMD.

8.9 The EMD will be forfeited if the BIDDER (i) withdraws his tender after acceptance

or (ii) withdraws his tender before the validity date of the tender.

8.10 SCHEDULE OF EMD:

EMD &Tender fee and Address for Submission:

other documents dully CGM – (Thermal)

signed to be submitted in GUJARAT INDUSTRIES POWER CO. LTD.,

physical form On or before (Surat Lignite Power Plant)

last date of online BID Village – Nani Naroli, Taluka – Mangrol

submission during office District – Surat 394 110, Gujarat

hours at Surat Lignite Phone : 02629-261063 (10 lines)

Power Plant, Nani Naroli, Fax : (02629) 261073 /

Dist. Surat. e-mail: [email protected]

9. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online at the GIPCL e-portal within the dates specified in the

NIT along with the details of tender fees and EMD in two parts as under:

(a) Techno-commercial Bid without price.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

Note: Tender fee and EMD shall be submitted in physical form with clearly mentioned

BID No.: SLPP/MECH/BLR/APH/U2 AND U3/2027-28 for ‘’Removal and re-

erection of Air Preheater tubes in Unit-2 and 3 during annual overhauling

(a) Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

Techno-commercial deviations, if any, shall accompany the bid. The following

Information shall be provided in the techno commercial bid:

1. Details of Eligibility Criteria as per attached annexure-I

2. Schedule of deviation (Annexure-J) Technical as well as commercial, if any.

3. Annexure – A

The following supporting documents shall also be submitted along with EMD & Tender

Fee in physical form:

1. The tender documents dully signed in all pages without price bid along with techno-

commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial statements i.e.

profit and loss account and balance sheet duly certified by a practicing CA will be

required as per Annexure-I.

7. P.F Number and Allotment Letter.

9. GST registration number/certificate copy.

1. Price Bid shall be submitted only in soft form through e- portal system.

Note: Estimate includes cost of all manpower, supervision, equipments,

vehicles, consumables, tools & tackles, transportation, Safety statutory

compliance, mobilization etc...

2. Goods &Service tax shall be paid extra at actual as per prevailing rates as declared

by Central Government on submission of documentary evidence.

3. The quantities shown in the price Bid are approximate for the contract period and

may vary as per job requirement.

4. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

5. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of business

of the person or persons submitting the Bid and must be signed and sealed by the

Bidder with his usual signature. The name of all persons signing the documents shall

also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature and

designation of one of the authorized partners or other authorized representative(s).

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

A certified copy of the power of attorney authorizing such partner or representative

shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e. by the President/Managing Director/Secretary or other

person or persons authorized to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner or

representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the firm.

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

10. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission of Bids

and the expiration of the period of bid validity.

11. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the bid

and till official intimation of award/rejection made by the Company to the Bidders.

b. While the Bids are under consideration, Bidders and / or their representative or other

interested parties are advised to refrain from contacting by any means, the Company.

The Engineer, if necessary, will obtain clarifications on the Bids by requesting for

such information from any or all the Bidders, in writing as may be necessary. The

Bidder will not be permitted to change the price or substance of the Bid after the Bid

has been opened.

12. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications shall

constitute an agreement that the Bidder shall have no cause of action or claim,

against the Company for rejection of his Bid. The Company shall always be at liberty

to reject or accept any Bid or Bids at his sole discretion and any action will not be

called into question and the Bidder shall have no claim in that regard against the

13. OPENING OF BIDS

13.1 The GIPCL will open the Technical Bid/price Bid, as the case may be, in presence

of Bidder's representatives whenever such a procedure has been specified.

Otherwise the tender will be opened by the authorized officers of GIPCL.

13.2 Preliminary Examination:

13.2.1The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and completeness

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

13.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained

by multiplying the unit price and quantity, the unit price shall prevail and the total

price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of total prices,

the sum of total prices shall prevail and the Total Bid Amount will be corrected &

will be binding to the bidders.

14. EVALUATION & COMPARISON OF BIDS

14.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest

evaluated Bid in conformity with the specifications of the tender documents.

14.2 The Technical Bids will be examined for minor matters regarding qualification of

bids. Subsequent to correspondence with the respective bidders, the decision of

Tender Committee will be final.

14.3 All responses to requests for clarifications shall be in writing and shall be presented

to the Company through e-mail or in a sealed envelope on or before the given date

requested by the Company. If the Technical clarifications sought by the Company

do not reach the Company on or before due date, the Bid will be rejected.

14.4 The comparison of all the Bids shall be carried out with reference to the scope of

work as per the technical specification. Any deviation/omission shall be evaluated

at highest quoted price of the deviation/omission quoted by any of the Bidder. In

case a separate price (for omission) is not given by any other Bidder, a reasonable

price of the same shall be taken & the same shall be binding to the Bidders.

14.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par. The

loading shall be carried out at an interest rate of 2% above PLR of SBI.

14.6 A Bid to be substantially responsive shall be one which on evaluation confirms to

all the terms, conditions and specifications of the Bid documents without any

material deviation or reservation.

14.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of the

(b) Which limits in any substantial way and in a manner inconsistent with the Bid

documents, GIPCL’s right or the Bidder’s obligations, under the contract, or

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

15. RIGHT OF REJECTION OF TENDERS

15.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process

and reject all Bids at any time prior to award of contract, without thereby incurring

any liability to the affected Bidder or Bidders or any obligation to inform the affected

Bidder or Bidders regarding the same.

15.2 Any Tender without EMD and Tender fee will be treated as non responsive and

shall be rejected at the outset & no further correspondence shall be entertained

regarding this.

15.3 GIPCL reserves the right to debar any Bidder from participation in future Bids if

such Bidder has quoted an abnormally low rate in the Bid document/price Bid.

15.4 The bidders worked at GIPCL-SLPP in the past but performance of work not found

satisfactory or failed to perform as per scope of work and terms and conditions of

work order then in such case GIPCL reserves the right to reject the bid and such

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

bidders shall not be allowed to participate in the bidding process. Decision of GIPCL

would be final for deciding about poor performance in execution of such past

16. AWARD OF CONTRACT

16.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest quotation in

conformity with the requirements of the specifications and documents contained

herein, provided further that the bidder is determined and evaluated to be qualified

to perform the contract satisfactorily.

16.2 The successful bidder shall be intimated of his selection through the Letter of Intent

or Letter of Award/ Work Order which shall be sent to him through e-mail, courier,

fax or registered mail.

16.3 GIPCL reserves the right to cancel/short close the contract (with notice period of

Fifteen days) during the contract period without assigning any reason.

16.4 GIPCL reserves the right to split the contract quantity between vendors

17. CONTRACT PERIOD & COMPLETION SCHEDULE :

17.1 The contract will be for a period of one year from the date of actual Commencement of

operation of the contract as stated in the Work Order (‘Contract Period’).

17.2 GIPCL reserves the right to extend the Contract Period up to three months on the same

rates and terms and conditions without any price escalation and entering into any new

17.3 The said Contract Period can be extended if mutually agreed upon by both the parties up

to one year and in such a case a revised work order shall be issued at the same rates and

terms & condition or at negotiated rates acceptable by both parties i.e. the Company & the

COMPLETION SCHEDULE :

Schedule for completion of job is as below:

• For Unit-2: Work shall be completed within 19 calendar Days for Unit-2 SA bottom

block from the date of handing over of work front and APH block shall be offered for Air leak

test for tubes and duct pressure test at no load of unit.

• For Unit-3: Work shall be completed within 22 calendar Days for Unit-3 SA bottom,

PA intermediate block and FBHE-4 module tubes from the date of handing over of work

front and APH block shall be offered for Air leak test for tubes and duct pressure test at no

• Any observations/ corrections required as per air leak test shall be attended within one day

period as per instruction of EIC.

• As per above, all work shall be completed in all respect within 20 days time for Unit-2 and

within 23 days time for Unit-3 including correction time. Any delay in completion of work

beyond above time limit will attract liquidated damages as per Clause No. 18 hereunder.

• Contractor has to arrange sufficient manpower to carry out the tube replacement work

round-the-clock basis. (in 2 shifts of 12 hours)

• The pre-shutdown activity period is excluded from above completion time.

• The said work shall be carried out in Unit-2 and Unit- 3 boiler during annual overhaul planned

tentatively in between the month of June– 2027 to Dec -2027. However, it may differ

depending upon actual requirement of site.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

• The basic considerations and the essence of the ‘contract’ shall be the strict adherence to

the time schedule for performing the specified ‘works’. Contractor has to mobilize required

number of manpower along with necessary tools, tackles, PPEs.

• In case of delay in executing the contract by contractor, GIPCL reserves the right to engage

another contractor and complete the balance job at the risk and cost of the contractor.

• In case of delay in execution of work by contractor and contractor is not able to augment

manpower / resources to make up the delay, GIPCL reserves the right to deploy additional

manpower and resources of third party engaged by GIPCL at RISK and COST of the

contractor to avoid generation loss on account of delay in work.

• In such condition, Contractor shall have to cooperate and agree to deploy the manpower /

resources as proposed by GIPCL and get the work done from such additional manpower and

resources. Contractor shall have to engage the additional manpower and resources along

with his own manpower in such a manner that work can be completed in least possible time

to make up the delay.

• Contractor shall also have to accept the cost / rates as given by GIPCL ( either as per

GIPCL’s respective work order /ARC or as per rates claimed by third party ) and the same

shall be binding to contractor. Actual cost for deployment of such additional manpower and

resources shall be recovered from the invoice of contractor along with 10 % overhead

• GIPCL Shall carried out certification of the manpower and resources deployed by third party

and it will be considered for recovery as mentioned above and contractor shall have to accept

• The additional manpower deployed by GIPCL shall be at sole discretion of GIPCL. However,

such manpower shall work under direct control and supervision of contractor. It will be sole

responsibility of contractor to get the work done and ensure the quality of work as per tender

• Deployment of additional manpower and resources by third party through GIPCL is only to

expedite the work to reduce generation loss and GIPCL does not take any guarantee for skill

/ quality of manpower. GIPCL will not entertain any issues regarding quality of manpower,

their work output and recovery of cost by GIPCL.

• Deployment of additional manpower and resources of by third party through GIPCL does not

absolve contractor from his responsibility to complete the work in all respect as per tender

specification and execution of work will be sole responsibility of contractor only.

18. Liquidated Damage (L.D.) –

• Completion time is the essence of the Contract.

• In the event of contractor fails to complete the entire job within 20 days for Unit-2

and within 23 days for Unit-3 (Including air leak test) as indicated in Clause No.17

hereabove, LD of 3.00% of Executed work value (Including GST) will be deducted

from bills for each day delayed beyond the prescribed time schedule. However, the

total amount of the LD shall not exceed 15.00% of the executed value (Including

total amount of the LD shall not exceed 15.00% of the executed value (Including

• If the contractor has not performed as per the terms and condition of the work

order/tender and fails to complete the work in prescribed time limit and if overall

delay in the work of respective unit is more than five days, such contractor will be

debarred from the future tender participation at GIPCL for three (03) years of the

period from the date of execution of work of respective units.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

19. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

1. The Contractor shall deploy suitably qualified and sufficient manpower for timely &

satisfactorily execution of the works under the contract.

2. The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled manpower

separately to properly complete the job in given/scheduled time.

3. The Contractor shall depute its own workmen/labor with proper identification to enter the

plant premises after ensuring that the jobs are scheduled.

4. At the time of deploying manpower, the Contractor shall strictly comply all the applicable

labor laws/Acts norms including but not restricted to the age of the workers, women

workers and shall also ensure that a police verification and security check for all the

workmen/labor engaged at the GIPCL site is done and necessary documents regarding

the same shall be submitted to the GIPCL’s authorized representative/officer-in-charge.

Any default in complying with the same or any misrepresentation regarding compliance

of the same shall compel GIPCL to initiate appropriate civil or criminal proceedings

regarding the same.

5. The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like helmets, masks, gum boots, a uniform and

other necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued:

6. Safety shoes

7. Goggles / face shield.

8. Ear plug / Ear muff.

9. Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand gloves

10. Contractor shall nominate /authorize senior experienced person in writing as site in

charge to co-ordinate with GIPCL engineer and who shall bear overall responsibility for

performance of the contract. Such person shall remain always available at site or site

office allotted to the contractor at SLPP site. Contractor has to submit the authority letter

and documentary proof for the same.

11. The Contractor shall appoint a supervisor who shall co-ordinate with GIPCL’s Engineer

In - Charge for daily entrusted job. They have to maintain daily records dully signed for

the works carried out and duly certified by Engineer-In-Charge. The Contractor in co-

ordination with the Engineer-In-Charge shall ensure the availability of adequate

manpower to carry out the job satisfactorily on a daily basis. As per the instruction of

Engineer-In-Charge they have to allot the work and execute the same in specified time

12. During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources accordingly.

13. During emergency or similar situations, the Contractor shall be required to mobilize

resources as per need within the period of 04 hours as directed by GIPCL. If the

contractor fails to mobilize sufficient manpower to complete the job in time, GIPCL will

execute the job through other agency at the risk and cost of the contractor with 10%

supervision charges& the same will be recovered from the Contractor’s bill.

14. During working in high risk area like hot lines of steam/ water/ oil the workman must wear

a suitable safety apron, safety belt, safety hand gloves and goggles. It is the

contractor’s/contractor’s supervisor’s responsibility to ensure it without fail.

15. During execution of the work, the contractor has to enhance the site manpower as per

the requirement to ensure the timely completion of work. The work is to be carried out

round the clock. Contractor should mobilize sufficient number of manpower and execute

the work in all shifts with independent manpower. Contractor should not continue the

same manpower for more than 12 hours.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

16. Accommodation of contractor's manpower is not allowed in the plant premises.

Contractor has to make his own arrangement for the accommodation and conveyance of

B: TOOLS & TACKLES:

All tools and tackles required to execute the contract are in the scope of the contractor.

The contractor should ensure that tools and tackles are in healthy & working condition.

All consumable items would be in the scope of the contractor.

Note: If work is suffered due to want of sufficient manpower, tools & tackles,

vehicles, equipments and/or required consumables then 25% of the total job cost

will be levied as a penalty for each and every instance.

(i) For proper execution of the work as per the scope, the contractor is required to maintain

sufficient quantity of tools & tackles with tractors & hydraulic trolleys in good working

condition at site as per day to day work load and emergency situations to complete the

work in stipulated time.

(ii) Arrangement for lighting at the work spot has to be made by the contractor. He has to

arrange all lighting equipment such as power cable, hand lamps. The contractor has to

take prior approval for taking electrical power supply. The contractor should keep hand

lamps of 24Volt for confined space and sufficient quantity of 240 Volt and halogen lamp

for other area ensuring safety at work place

(iii) Pin sockets of IS standards should be used for all connections. For any accident take

place & any damage to the equipment and/or injury to human due to carelessness in

loose connection, contractors will be held responsible & liable for any recovery/actions.

20. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency

21. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of submission of online Bid, in

writing or by E-mail at the GIPCL's mailing address [email protected] as indicated in

the 'Invitation to Bids'. The GIPCL's response (including an explanation of the query) will

be sent in writing or by E-mail to all prospective Bidders who have received the Bidding

22. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence

to the time schedule for performing the specified 'Works'.

23. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATION

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or

omissions in the specifications and documents or is in doubt for any meaning of any part,

he shall request in writing for an interpretation/ clarification to the GIPCL.

All such interpretations and clarifications shall form a part of the Bid documents.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

All the payments against the work order shall be in Indian currency and payable through

cheque/RTGS only.

25. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders, General

conditions of contract, Special conditions of contract and Technical specifications.

b. The quantities given in the schedule of rates are estimated and will be made as per actual

work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance with

the method of measurement specified in the tender.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or in

day to day operation in the course of fulfillment of contractual obligation of the vendor.

Note: Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for on line submission of bid in order to avoid non

participation of e-tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will be made,

based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period based on site

requirement. Contractor shall not be entitled for any compensation on ground of such alteration

in scope of work. GIPCL reserves the right to operate or increase/decrease quantities in each

item or omit any item included in Schedule of Quantity at his discretion. Contractor shall have no

claim, whatsoever, on grounds of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried out the

whole/part of the work as specified in the tender, the ENGINEER-in-charge shall inform the fact

for thereof to the CONTRACTOR and contractor shall have no claim for any payment or

compensation whatsoever on account of any profit or advantage which he might have derived

from the execution of the work in full but which he did not derive in consequence of the full

amount of the work not having been carried out nor shall he have any claim for compensation

by reason of any change having been made in the original specifications and instructions which

shall involve any curtailment of the work as originally contemplated.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

Sr. No Description

01. Tender documents are available only in electronic format and same can

be downloaded from the website https://www.nprocure.com and

https://gipcl.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com.

02. Price bid should be submitted online through the website

https://gipcl.nprocure.com only. No physical submission of price bid will

be entertained as it should be furnished on-line only.

03. Bidders who wish to participate in online tenders will have to procure /

should have legally valid Digital Certificate (Class III) as per Information

Technology Act-2000, using which they can sign their electronic bids.

Bidders can procure the same from any of the license certifying Authority

of India or can contact (n)code solutions- a division of GNFC Limited, who

are licensed Certifying Authority by Government of India

04. All bids should be digitally signed. The bidders are required to contact at

the below mentioned address for detailed training on on-line tendering and

also for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Infotower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India)

E-mail: [email protected], website: www.nprocure.com

Interested bidders are requested to submit the online tender at least two days in advance

from the due date set for on line submission of bid in order to avoid non-participation.

REVERSE AUCTION:

1) GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

2) E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b)

Minimum three (03) lowest bidders, whichever is higher, shall be invited for participation

in e-Reverse Auction through n-procure platform.

3) Opening Price, Detrimental value and duration for the e-Reverse Auction shall be

informed to the qualified bidders before start of e-Reverse Auction.

4) After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

5) To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

https://e-auction.nprocure.com

6) In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required

for participating in online e-reverse bidding, then the Bidder can contact the following

office for assistance or training: that the bidder shall be allowed to participate the e-

Reverse Auction.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e tendering

registration process.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security/Performance Bank Guarantee, the successful Bidder, to whom the work

is awarded, shall be required to furnish a Performance Bank Guarantee (PBG)/Contract security

deposit (SD) in favor of Gujarat Industries Power Company Limited of an equivalent amount of

ten percent (10%) of the “Contract Price excluding GST” from any Schedule Public Sector Bank

or Schedule Private Sector Bank in the format attached in SECTION-F, and it shall guarantee

the faithful performance of the 'Contract' in accordance with the terms and conditions specified

in these documents and specifications. Contract security deposit/PBG shall be submitted strictly

within twenty one days (21 days) from the date of LOI or work order, whichever is earlier. In

case contractor fails to submit PBG as per above GIPCL reserves the right to cancel the work

order and his EMD will be forfeited.

The PBG/ Security Deposit shall be valid up to retention period of four months from the contract

completion date. The Guarantee amount shall be payable to the Company in Bidder's home

currency without any condition whatsoever.

GIPCL reserves the right to forfeit Performance Bank Guarantee (PBG)/Contract security

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Retention Period' after completion of

contract and on fulfilling contractual obligations throughout the retention period. However, any

delay in submission of SD will result in equivalent late release of entire SD after guarantee

Bid security/EMD should be refunded to the successful bidder on receipt of Performance

The Bank List to obtained PBG from the banks is as below:

• All Nationalized Banks

• Kotak Mahindra Bank

• IndusInd Bank

• Karur Vysya Bank

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor or any

other reasons attributed to contractor the decision of Engineer-in-charge regarding the

amount of recovery shall be final and binding subject to a maximum of 10% of contract

value. Recovery will be affected from the monthly bills and/or security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c) within the

time frame given in work order and as per day to day instructions by Engineer-in-charge,

GIPCL shall get the work done by third party at the risk & cost of the contractor with 10%

additional overhead charges of GIPCL.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

3.DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the contract the

contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all such claims

within 15 days of claim failing which the same shall be deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and in case

contractor fail to complete the job, GIPCL shall recover from his bill, Security Deposit and /

or whatsoever for expenses incurred to complete the job with additional 10% overhead

In case if contractor’s services are not found satisfactory with respect to mobilization, time

bound completion of work, workmanship & safety (OHSAS policy of GIPCL) then GIPCL has

right to terminate the contract at any time by giving him 15 days advance notice without

assigning any reason and will make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages after giving

15 days advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

ii. Major contractual violation or failure to perform as per terms and condition of the tender

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements of the

iv. Contractor has neglected or failed persistently to observe or perform any of the acts,

matters or things, which as per the contract are to be observed and performed by the

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of job.

viii. GIPCL reserves the right to terminate the contract without giving any reason whatsoever

and forfeit the PBG.

5. FAILURE & TERMINATION

• If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

• If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get

the work done by third party at the risk & cost of the CONTRACTOR with additional

10% overhead charges of GIPCL and all costs incurred in connection therewith shall

be recoverable from the CONTRACTOR by the GIPCL /ENGINEER as a debt or may

be deducted by him from any money due or to become due to the CONTRACTOR.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

• If contractor fails to perform as per the terms and condition of the work order/tender

and fail to complete the work within the prescribed time limit in the execution of work

in first Unit, then GIPCL reserves the right to get the work of other Unit with other

available agency.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to the extent

possible shall be settled amicably between the parties. If amicable settlement cannot be

reached all the disputed issues shall be resolved through arbitration before a Sole Arbitrator

appointed by Managing Director, GIPCL according to the provisions of The Arbitration &

Conciliation Act-2019, as amended from time to time. The place of arbitration shall be at

Vadodara/ Surat or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration proceedings

unless GIPCL shall order suspension thereof or any part thereof in writing or unless the

matter in such work cannot possibly be continued unless the decision of the Arbitration

proceedings is obtained.

7. INTERPRETATION CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Chief General Manager (Thermal) -GIPCL will be final and binding on the

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff

applicable under the Employee Compensation Act 1923 or any amendment thereof as also

insurance cover for third party liability. The contractor shall keep the GIPCL indemnified

from all liabilities arising out of his action in pursuance of this contract. The E. C. Policy

should be obtained from Baroda/Surat Jurisdiction (As per Work Location) and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his workers.

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules, orders and

notifications whether central or state or local as applicable to him or to this contract from time to

time. These Acts/Rules include without limitation of the followings.

1. Contractor shall be solely responsible and shall fully comply with all the provisions of all the

labor laws applicable such as the Minimum Wages Act, 1948, Contract Labor (Regulation

& Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act 1965, Employees

Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute Act

Workmen Compensation Act 1923, Payment of Gratuity 1972, Interstate Migrant Workmen

Act 1979, Equal Remuneration Act with Rules, Order and Notifications issued/made there

under from time to time.

2. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable to the

contractor from time to time for performing the contract job.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

2.1 The Contractor shall provide and be responsible for payment of Wages, Salaries, Bonus,

Social charges, Insurance, Food, Accommodation, Transport, Medical and Canteen

facilities and other statutory privileges and facilities to his personnel as per

law/rules/regulations and orders of the Central Government, State Government, Local

Authorities or other authorities as are in force from time to time. All employees of the

Contractor shall be employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority under the

Contract Labor (Regulation & Abolition) Act-1970 at the time of execution of the contract

covering all his employees working at SLPP site and furnish the same failing which GIPCL

may terminate the contract at its sole discretion.

2.3 The Contractor shall at the time of execution of the contract have a EPF Code Number

obtained from the Authorities concerned under the Employees Provident & Miscellaneous

Provisions Act, 1972 and remit contributions in respect of the employees employed by him

at SLPP Site to the P.F office concerned every month failing which GIPCL will recover from

the outstanding payment to the contractor from GIPCL.PF code of Gujarat region should be

2.4 The Contractor shall maintain all records/registers required to be maintained by him under

various labor laws mentioned above and produce the same before the Statutory Authorities

whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various statutory

authorities such as the Contract Labour (Regulation & Abolition) Act-1970, Employees

Provident Fund Act etc. Under intimation to HR&Admn.Dept.

2.6 The Contractor shall not pay less than the Minimum Wages notified by the Government from

time to time to his employees of corresponding categories.

2.7 The Contractor shall be responsible for payment of overtime wages to his workmen, if any,

in case they are required to work beyond the prescribed hours under law as per applicable

2.8 The contractor shall take Workmen Compensation Insurance Policy for all his employees

working at GIPCL. The contractor shall indemnify the company against any liability due to

any work injury or accident to any of its employees.

2.9 The Contractor shall in the event any of his workmen / employee sustains any injury or

disablement due to an accident arising out of and in the course of his employment, provide

necessary medical treatment and pay compensation as applicable, required under the

Workmen’s Compensation Act,

2.10 If any of the persons engaged by the Contractor misbehave with any of the officials or the

Company or commit any misconduct with regard to the property of the Company or suffer

from any serious communicable disease, the Contractor shall replace them immediately.

2.11 The Contractor shall not engage / employ persons below the age of 18 years. Employment

of women shall be strictly according to applicable laws.

2.12 GIPCL will have right to deduct and disburse the claims of the individual / parties being a

principal employer on any account whatsoever in relation to their employment with the

contractor. The Security deposit will be released to the contractor at the end of the

contractual tenure subject to an undertaking by the contractor that in the event any of his

workmen or the heirs of workmen puts up a claim for recovery of money due to him from

the contractor before the appropriate authority under the I.D.Act 1947 or under any other

labor laws or for compensation under the Workmen’s Compensation Act, 1923 and the

appropriate authority has given a direction for making payment the contractor will meet the

same or indemnify GIPCL if in the event GIPCL pays it as Principal Employer.

2.13 The contractor shall make payment of wages to his employees on fixed date within the

period specified under the applicable Law, in presence of representative of the company.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

He will submit a true copy of wage sheet, attendance register and P.F. remitted challans on

monthly basis to HR&A dept. for verification and record.

2.14 The Contractor shall provide Safety items / kits to his employees such as safety shoes,

goggles, ear plugs, hand gloves, safety belts etc., if any, required under the law.

2.15 The contractor shall conduct pre-induction and periodic medical checkup of his workmen as

per applicable laws.

2.16 The contractor shall be solely responsible for any accident caused to his workers and should

adhere to all rules / regulations as per labor laws of Government and other statutory laws

2.17 The contractor should register himself under the Contract Labor Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy of

registration certificate and should possess the same from the date of commencement of

work, failing which the contract is liable to be cancelled. The E.C. Policy copy should be

submitted to the GIPCL before commencement of the work and Labor License should be

obtained within one week from the date of issue of form-V. Contractor should apply for Form-

V immediately after receipt of LOI. A copy of Labour License shall be submitted to GIPCL,

HR & A Department.

2.18 Contractor shall have to insure his workmen /supervisors etc. under Group Insurance

2.19 The Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act, All

Labor Laws Act in respect of employees engaged by him for the work and shall have to

maintain necessary records. In case any amount becomes due to be payable by him to his

employees or to the Government under the above rules, regulation, Acts, GIPCL reserves

the right to recover the same from the running bill of the contract.

2.20 Documentary evidence of deposit of PF paid shall have to be produced by the contractor

along with the next bill.

2.21 Records as per the provisions of various statutory Acts will have to be maintained by the

contractor and submitted as and when required.

2.22 All employees of contractor should maintain due discipline and respect local sentiments.

GIPCL reserves the right to direct the contractor to remove any such person who does not

comply with it.

2.23 The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute shall

automatically and immediately become applicable.

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make the payment

as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the provisions of

Contract Labour Act, 1970 and maintain necessary records and registers under the said

3. Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one week time, from

the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything within the

premises of the GIPCL and carry match box / lighter or any other explosive and /or

inflammable material inside the plant.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

5. Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws etc.

6. Contractor shall issue an appointment order to each casual labourer stating therein the

nature of job to be performed by him and fix time for which the concerned labourers are

likely to be deployed. Contractor shall also issue a temporary identity card specifying the

period for which the labourer has been deployed.

7. Contractor is fully liable for the persons engaged by him for above work; however, GIPCL

reserves the right to deduct any amount legally justified towards any liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the employment of the

9. If the contractor fails to complete the allocated job within specified time frame, GIPCL shall

get the work done by third party at the risk and cost of contractor. .

10. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act,

Payment of Bonus Act, Labor Law Act, maternity benefit act in respect of employees

engaged by him for the work and shall have to maintain necessary records. In case any

amount becomes due to be payable by him to his employees or to the Government under

the above rules, regulation, Acts.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third party workmen

due to any act omission / indiscretion on your part while undertaking the work and

contractor shall fully abide by the statutory requirements of the employee's compensation

act. GIPCL shall not be liable for any compensation due to accident, death or injury to any

of contractor’s workmen or any third party due to negligence, act or omission on your part.

Necessary illumination at works area will be provided by GIPCL. However, work specific

lighting should be arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL which

are at present in force and which may come into force during the pendency of the contract.

Any violation of any rules and regulations will entail immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be submitted

to safety Dept. Safety Dept. Will check the certificates and if found okay, then only materials

will be allowed to enter inside the plant. Material inward gate pass will be made only after

certification from Safety Dept. Security Dept. will inform to Safety Dept., as & when such

tools and tackles brought at the gate for making entry in the maintenance site.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

The contractor has to submit the list of required safety gears along with safety equipments

available with him to safety Dept. Safety Dept will check for quantity and quality of the

safety gears and then allowed permission of work. Poor quality material will not be allowed

to take inside the Plant. If quantity of required safety equipments is not satisfactory,

contractor will not be allowed to carry out the work using such safety gears inside the Plant

15. GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines premises

and the Contractor shall brief them regarding the same and use of the Personal

Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that his

workmen wears the protective equipments at all times during the work operation. Brand

name for safety shoe & safety helmet shall be suggested by safety representative of

Sr. No. Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA ISEA Z89.1-2009

03. PN 521 - Shelmet Karam

Sr No. Model Company Specifications

01. Acme Fabrik plast Co. SSTEELE (Strom) – Double

02. Acme Fabrik plast Co. TRIMAX(Adjacent) – Double

03. Worktoes Warren Worktoes - Warren Plus

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots, full

body safety uniform and belts, safety net etc. shall be issued and used as per the job

requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor will

procure safety shoes & safety helmet from a reputed company with at least 12 months’

guarantee and shall produce the guarantee certificate and IS standard certificate to the

safety department. Contractor should purchase safety shoes of reputed brands. Safety

shoes will be issued every year. IS certificate and guarantee certificate must be obtained

from the vendor and submitted to the Safety department. Safety shoes should be heat,

water, oil and chemical resistant, having an anti-slippery sole of 15298- 2002 make.

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as per

work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at work

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

throughout the contract period. The contractor has to maintain the PPE issue registers

with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help and

treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL.

9. All lifting tools and tackles shall be duly certified by competent person in conformity with

the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted every

year before using such tools and tackles. In case of purchase of new lifting tools and

tackles, form no. 10 as per the said rules shall be submitted before they are taken into

use. All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety aspects

at site. He is solely responsible for any safety measures during maintenance work. He

has to ensure that all the workmen working at site are equipped with essential PPE’s and

proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-

shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for

inspection with all above statutory test certificate before using at site for any work. They

should use all tools and tackles only after certification by GIPCL representative/safety

12. When working at height, working on ceiling or roof covered with fragile materials, full body

harness safety belt, ladders and crawling boards shall be used to prevent accident.

Further, during working on height, contractor should arrange proper scaffolding of still

pipes, safety net, full body safety belt, fall arrestor system etc. Advice and instructions of

engineer in charge/ safety in charge shall be strictly complied with in this regard. All

necessary safety precautions shall be taken by the contractor to prevent accident and

personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the cylinders

at the work at height area. Gas cylinders shall be transferred through gas cylinder trolley

only with cylinder cap and stored up right (vertical) position only. All gas cylinders shall

be hydro tested / certified as per gas cylinder rules 2004. Gas cylinders shall be stored,

handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested as

per Government approved RTO guidelines. All Vehicles must be parked in Parking space

designated by GIPCL. If any vehicle is found inside the plant premises other than the

parking area such vehicles shall be handed over to Security dept. and their entry shall

be cancelled for movement inside the plant premises with immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools &equipments i.e. welding machine, grinding and drill machine etc. may be checked

by the electrical engineer of the contractors regularly, every six month at least and report

to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets to

prevent falling and spreading of sparks and hot material on and around the work area.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

Contractor will procure and use such items. ELCB / RCCB shall be provided with rating

of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident, Incident,

near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and above)

should appoint / nominate one qualified safety officer and he shall be responsible for

addressing all the safety related aspects of execution of contract jobs and he will in close

co ordination with safety officer of SLPP and attend all safety related meeting such as

safety committee, on job safety training etc. Where the contractual man power is less

than 50, the site in-charge of the contractor will act as a safety officer and he will perform

all the duties of safety officer as mentioned above.

19. No loose connection / joints allowed in electrical cables during performance of any kind

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is required

as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety training

like tool-box talk etc. and submit a record of such training in safety dept, respective dept

and HR&A dept. T

23. The Contractor shall comply all the new requirements related with safety as informed by

the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards / Guidelines

as per practices. The list provided below is an indicative list to explain the principles

behind safety practice. If the contract workmen fail to comply with safety standards as

per category A, B & C below, penalty shall be levied on the contractor as per the table

mentioned below:

Category Classific Examples / Cases Penalty

PPEs Working without helmet, shoes, safety

A Rs. 100/- per instant.

Related belt, gloves etc.

Failure to adhere to HSE

guidelines/plans, careless attitude in

• Rs. 500/- per instant

material handling, Machine being used

with damaged machine guard, unsafe

electrical work – workout plug

• After three incidence. Per

top/improper electrical joints/cables

incidence Rs. 2500/-.

lying on ground, electrical equipment

B Work working without proper earthling,

Instructio machine being used without machine

n Related • Continuous unsafe acts will

guard, Welding machine without

disqualify the contractor from

incidence ELCB / RCCB of proper

further participation in tender

rating, Gas cylinder without test

certificate, Cylinder cap, NRV /Flash

back arrester, Cylinder trolley etc.

Unsafe working practices at height

more than 3 Meters.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

Working without permit non-

compliance with permit conditions like

hot work, height work etc. as

applicable, lifting tools and tackles

being used without third party

inspection certificates in form no. 9/

as per Factory Act - 1948 etc.

• Suspend the entry gate pass

Unsafe Breach of safe practices by a particular for one week.

Practices person repeatedly for three times. • After two suspensions his

gat pass will be cancelled

General Electrical Safety Rules and Regulations:

Electrical safety

➢ All the electrical apparatus including welding machine (either 3-phare or single phase)

should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO) of 30mA

➢ Bidder should ensure periodic checking of ELCB provided in their electrical apparatus.

➢ Bidder should ensure that there should not be any joint in the power supply cable of any

machine. All cables should be in good condition with no bare insulation or frayed wires

➢ Any power supply switchboard/extension boards brought by Bidder should have ELCB

of 30mA rating and it should have sockets along with 3-pin plug

➢ Any type of cable brought by Bidder should not have any joint and should be of sufficient

capacity for the respective job.

➢ Bidder to bring their own 24V rating portable hand lamps along with cable of (apparatus

should be having 230V / 24V transformer) for the temporary lighting arrangement

required at site for the respective jobs.

➢ Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per

requirement of job/contract) , extension boards, cables to draw supply from nearest

➢ Hand-held and portable machines shall be equipped with a built-in switch to switch off

power in case of emergency

➢ Bidder to ensure healthiness of their electrical equipment whenever brought to GIPCL

site and get them tested / verified by GIPCL Electrical Department representatives before

➢ Bidder to ensure - All portable electric apparatus shall be regularly examined, tested and

maintained to ensure that the apparatus and leads are in good order.

➢ Only three-core cable shall be used for single phase operated tools with the third core

connected to earth.

➢ Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible. Also,

the metal work of the apparatus is effectively earthed.

➢ All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

➢ The earthing arrangements should be properly made with earthing clamps or a bolted

terminal while using any welding machine

➢ Electric holders when not in use, should be placed on an insulated hook or the holders

should be fully insulated while using any welding machine

➢ Whenever the welder stops or leaves work for any appreciable time, the power supply to

welding machine shall be effectively disconnected while using any welding machine

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

➢ GIPCL will provide either single phase OR 3-phase 3 wire power supply from the nearby

point at job site. Bidder to supply the required cable between GIPCL power supply point

to equipment brought by Bidder for the specified job. Further, if Bidder’s equipment

requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply from GIPCL 3-ph

3 wire supply system by incorporating sufficient capacity transformer. Like for hydro jet

cleaning system, mixer machine, induction heating machine, SR machine etc., GIPCL

will provide 3-ph 3 wire power supply.

➢ Cable between welding machine to GIPCL power supply point should have cable TOP

plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.

➢ Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

16. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s Representative/Engineer

decides that any materials, work or workmanship is defective or otherwise not in accordance

with the Contract, the GIPCL/Engineer/ GIPCL’s Representative may reject such plant,

materials, work or workmanship and shall notify the CONTRACTOR promptly, stating his

reasons. The CONTRACTOR shall then promptly make good the defect and ensure that

the rejected item complies with the Contract. If Contractor failed to rectify the rejected work

or workmanship, GIPCL/Engineer reserves the right to deduct or withhold amount against

rejected work or Workmanship. CONTRACTOR shall not entitle for any claim or release of

hold payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed to rectify

any such defective work or workmanship, GIPCL reserve the right to rectify at risk and cost

of the CONTRACTOR and deducted by the GIPCL from any amount due, or to become

due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the traveling

and lodging costs of GIPCL/Engineer’s personal for attending the retest, such costs shall

be recoverable from the CONTRACTOR by the GIPCL and may be deducted by the GIPCL

from any amount due, or to become due, to the CONTRACTOR.

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labors, equipments, vehicles, tractors, etc… to execute the contract

are in the scope of the contractor. The contractor should ensure that tools & equipments

are in healthy condition.

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for

defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take suitable

d. Contractor shall depute Location/Package wise full time independent experienced site-

in-charge and two nos. of independent site supervisors at site (Defined by user

department in respective tender). They shall co-ordinate with GIPCL engineer and shall

bear overall responsibility of contract including joint measurement, billing etc. Such

person shall function from site office of contractor at SLPP.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

e. Contractor shall also nominate one safety supervisor at site and shall submit nomination

of safety supervisor in writing before commencement of contract. Safety supervisor shall

arrange small safety talk on every day morning or whenever required with all workers

working under this contract. He shall coordinate with concern department’s Engineer-in-

charge on daily basis and report daily observations, tool-box talk records etc. The work

shall not be allowed without deploying safety supervisor and a penalty equal to Rs.

1,000/- per day absent of safety supervisor shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has to

submit labor license and PF account number to the Engineer-in-charge before start the

h. The contractor has to do the job timely. GIPCL shall not compromise in delay. In case of

delay of work without any valid reason, the GIPCL reserves the rights to carry out the

work by deploying other agencies at the risk & cost of contractor with additional 10%

overhead charges.

i. Contractor shall mobilize the resources as per need within the period of twenty four hours.

If the contractor fails to mobilize sufficient resources to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

additional 10% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven to fifteen days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract and any

agreed extensions thereafter and shall not be subject to any escalation, idle charges for

labor, machinery, overhead expenses etc… due to any reason whatsoever. No price

escalation / idle charges shall be entertained due to delay in work on unavailability of

work front, non-issue of work permit, holding of work permit for any reason, unavailability

of contractor’s supervisor, unavailability of contractor’s safety supervisor, violation of

safety rules, unsafe act by any of contractor’s worker, negligence & ignorance of safety

& quality instructions of GIPCL Engineer-in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but not

limited to approved quality safety shoes& safety helmets, standard dust masks, safety

goggles, etc… as required and shall use exclusively under this contract for all the time

during working at specified locations failing which, the Engineer-in-charge may hold the

work and will take necessary action including penalty as decided. If the contractor

repeatedly violates safety rules/regulations (more than three successive incidents),

Engineer-in-charge may take necessary action against the contractor, including

appropriate financial penalty) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract. Contractor

should closely monitor each activities and complete the jobs as per the time given by and

under the supervision of the Engineer-In-charge and shall ensure that sufficient

manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer In Charge for PTW (Permit to work),

work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, tractors etc.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

q. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective item

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October 2,

The Bidder shall confirm whether your organization is registered under the Micro, Small

and Medium Enterprises Development Act, 2006. If your organization is registered under

the Act, please specify the category i.e., Micro Enterprise, Small Enterprise or Medium

Enterprise under which it is registered and kindly attach a copy of your registration

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS) certified

company, and GIPCL gives extreme importance to maintain these global standards.

Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs of this

nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge shall be

constantly in attendance at the site during working hours. During CONTRACTOR’S

supervisory engineer absence during working hours, if unavoidable, and also beyond

working hours, when it may be necessary to give directions, orders may be given by the

ENGINEER / GIPCL and shall be received and obeyed by the CONTRACTOR’S

superintendent or Foreman who may have charge of the particular part of the work in

reference to which orders are given. If requested to do so, the ENGINEER /GIPCL shall

confirm such orders in writing. Any directions, instructions or notices given by the

ENGINEER / GIPCL to him, shall be deemed to have been given to the CONTRACTOR.

The representative of the CONTRACTOR shall have all necessary powers to receive

materials from the GIPCL, issue valid receipts for the same, engage labour or purchase

materials and proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour should be

withdrawn from the work without due notice being given to the GIPCL / ENGINEER; further

no such withdrawals shall be made if in the opinion of the GIPCL / ENGINEER such

withdrawals will jeopardize the required pace of progress / successful completion of the

The CONTRACTOR shall employ in or about execution of the work only such persons as

area careful, skilled and experienced in their respective trades, and the GIPCL shall be at

liberty to object to and require the CONTRACTOR to remove any person employed by the

CONTRACTOR in or about execution of works who in the opinion of the ENGINEER

misconducts himself or is incompetent or negligent in the proper performance of his duties

and all such persons shall not again be employed upon the works without the prior

permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or employ

any employee of the other party except by mutual consent.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND CLEAN-

All loose materials, wastage, packing materials, cut pieces or other matter of an offensive

nature shall not be deposited on the surface, but shall at once be carted away by the

CONTRACTOR to some pit or place provided by him away from the site of work and

approved by local authorities. As a part of the work included in this contract, the

CONTRACTOR shall completely remove and satisfactorily dispose of all temporary works

to the extent directed. He shall tear down and dispose of all temporary works, shall remove

or grade, to the extent directed, all plant and equipment, shall satisfactorily dispose off all

rubbish resulting from the operations under this contract and shall do all work necessary to

restore the territory embraced within the site of his operations to at least as good order and

conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done by

contractor at their cost. All type of conveyance is in contractor scope.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s township Narmada

guest house at discretion of GIPCL if available.

c. Industrial Canteen facility on chargeable basis for workmen.

d. Workshop facility as available at site only. However, contractor may visit the workshop

to ensure the existing facility. For the facilities other than available, contractor has to

carry out the job outside at their own cost.

e. First aid facilities as available on chargeable basis.

f. If required Hydra(crane) would be provided for material loading/unloading/ shifting

purpose on chargeable basis as per availability of Hydra.

g. Accommodation of contractor's manpower is not allowed in the plant premises.

Contractor has to make his own arrangement for the accommodation and conveyance

of his manpower.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen regarding

Safety norms and measures to be observed during work operations at the plant site.

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be fully

conversant with modern practices and should be able to carry out works independently of

large thermal power plant. The contractor shall therefore be required to engage qualified/

experienced personnel to undertake the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records and maintain

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor / authorized representative of the

contractor and the Engineer-in-charge. The measurements shall be clearly written indicating

date of measurement, location, reference to drawings, if any, and jointly signed.

d. The Contractor shall be required to furnish satisfactory job completion report to GIPCL. The

submission of report should be on daily basis, the monthly bill payment shall be released

based on the certified reports of the works.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

e. Inspection of work will be done by Engineer in Charge or his authorized representative. If the

work is not found satisfactory engineer in charge reserves the right to take suitable action

and shall be binding to the contractor.

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed in

whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in advance and

due communication thereof shall be made to the Management.

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE PREMISES OR

BEYOND THE COURSE OF EMPLOYMENT

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for sum of

Rs. 01/-Lakh to all his workmen/labour deployed at GIPCL-SLPP site for the accident taking

place anywhere outside the Company premises or at any place when the workman is not in

course of his employment.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of the

Party and not foreseeable by the Party and shall include events of floods, explosions, riots,

wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever which

may be brought against or suffered by GIPCL which it may sustain, pay or incur as a result

of or in connection with the performance/ purported performance/ non-performance of the

contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any direction or

order is issued by court at any point of time the contractor shall comply with and implement

such direction or order whether passed at the time of award of contract or during the

pendency of contract. Further, the Contractor shall indemnify the GIPCL against all

consequences arising and affecting GIPCL owing to the compliance of the orders by the

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Baroda/Surat shall have jurisdiction regarding the same.

27. Where any portion of the General Condition of Contract is repugnant to or at variance with

any provisions of the Special Condition of Contract, then unless a different intention

appears, the provision of the Special Conditions of Contract shall prevail to the extent of

such repugnancy of variance.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

SPECIAL CONDITIONS OF CONTRACT

1. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the invoice in duplicate in respect of the work performed or

completed along with the documents as hereinafter provided. On receipt of the invoice

complete in all respects and with all the said documents, the payment for the supply and for

the work executed shall be made within 21 days thereafter as per the following terms of

(i) 100% of bill along with 100% taxes shall be released against the work executed

duly certified by GIPCL Income Tax (IT) will be deducted at source from bills as

per the rules in force.

(ii) Security deposit at 10% of contract value excluding GST shall be submitted as

per clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing the Goods and service Tax Registration no. And the date of issue

of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of GST of

previous month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(e) The Bidder shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(f) The vendor shall also mention on their invoice the HSN/SAC code as

applicable under the GST laws under which GST is levied and a self

certified authentic third party evidence (www.cbic-gst.gov.in) shall be

adduced, one time , to that effect by the vendor.

(g) Final Bill shall be submitted along the Indemnity Bond and “No Claim No

Arbitration” certificate as per format given in Annexure – K & Annexure - E

(iv) While making running account payment, the following deductions may be made

by GIPCL, if applicable:

1. Cost of materials issued, if any, by GIPCL and to the extent consumed in the

2. Security deposit recoverable if any.

3. Advance on materials / work progress advance payments, if any.

4. LD/Penalty for delayed delivery, penalty for delayed execution of work,

recovery of charges for the work done by other contractor due to delay or any

other reason, if applicable

Any other dues recoverable by GIPCL from the contractor under the contract.

(V) The Contractor shall include all his claims in the Final Bill (within four months)

submitted by him and accordingly the final bill submitted by the Contractor shall be

deemed to be inclusive of all and whatsoever the claims that the Contractor may

have from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to have

waived any claims not mentioned in the Final Bill and shall not be entitled to recover

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

the same from GIPCL subsequent to the submission of the Final Bill on any account

and GIPCL shall stand absolved of all its liabilities in respect of any such claims not

raised by the Contractor in his Final Bill.

B. Validity and Uniformity of Rates

The rates shall be valid for a period of the Contract Period and shall remain unaltered

during the entire Contract Period.

1.1 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out the work by deploying additional

force within twenty fourhours notice period failing which GIPCL reserves the right to carry

out this work by engaging other party. The expenditure occurred due to such situations, the

Contractor will be held responsible & the same will be recovered from the Contractor’s

monthly bill / any other pending bills along with 10% overhead charges. For repetitive failure

of such work for more than two incidents, GIPCL reserve the right to terminate the entire

contract by forfeiting all pending dues, Security Deposit & other retention money, if any,

after giving 15 days notice to the contractor & this will be binding to the contractor.

1.2 SCOPE OF CONTRACTOR

1. All tools & tackles, tractors, required vehicles to execute the contract will be in the scope

of the contractor. The contractor should ensure for healthiness/working conditions of

tools, tackles & vehicles.

2. All consumable items like cloth, cotton waste, kerosene, gas, diesel, lubricants, etc will

be in the scope of the contractor.

3. All safety/PPEs required during work at site are to be arranged by the contractor.

4. The Contractor shall have to provide necessary facilities including accommodation for

their labor at their own cost.

5. If required , the contractor has to arrange JCB, cultivators, breaker machines & tractor

with trolleys for lifting/shifting the materials of their own.

6. Contractor has to depute their full time experienced overall site-in-charge & independent

Location/Package wise supervisors for work execution as per specification

and for day to day work planning & coordination with respective department’s Engineer-

in-charge, to obtain day to day Location/Package wise work permits, to get daily location

wise work supervision, to record Location/Package wise joint work done

reports/measurements/trip certification, to prepare Location/Package wise separate bills,

to prepare & apply Location/Package wise manpower gate pass, to maintain

Location/Package wise statutory & legal compliance records, etc…

1.3 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts of the

GIPCL, or if defects not readily detected by proper inspection shall develop before the final

completion and acceptance of the whole work, the CONTRACTOR shall forthwith make

good, without compensation, such damage or defects in a manner satisfactory to the

ENGINEER / GIPCL. In no case shall defective or imperfect work be retained even if

contractor followed all technical specifications. GIPCL will not compromise for quality of

materials, works & workmanship.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

The CONTRACTOR shall remain liable under the provisions of this clause notwithstanding

the passing by the GIPCL of any certificate, final or otherwise or the passing of any

1.4 DAILY DIARY AND PROGRESS REPORT:

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will supply

all detailed information every day at 9:00 hours for the day preceding and the diary will be

jointly signed by the ENGINEER and the CONTRACTOR’S representatives, every day in

token of its correctness. A works instruction book, serially numbered will also be kept in the

ENGINEER’S office and all day to day instructions will be given in that book. The

CONTRACTOR’S representative shall report every day to see these instructions and sign

them at the bottom in token of his having seen them.

The CONTRACTOR shall provide all information regarding procurement of materials and

progress of work, as is required by the ENGINEER for compiling the weekly progress

reports. This information shall be provided by contractor at 9:00 hours every Monday, for

the preceding week.

2. PRICE & RATES

The rates quoted by the Bidder in the online Price Bid shall be inclusive of cost of all labor,

supervision, cost of safety supervisor, shifting, transportation, loading, unloading,

equipment, all tools & tackles, safety equipments& PPEs, Royalties, Rents, GST, Stamp

Duties, Central or State Government or Local body or Municipal Taxes or Duties, Turn over

Tax, Work Contract Tax, and / or any other duty / tax, levied by the Central, State

Government or other Public bodies etc…and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely

completion of the work. The quoted rates shall be deemed to include for everything

mentioned in the specification, all leads & lifts, contractor’s overheads & profits for due

performance of the work under this contract and such other costs that are not specifically

mentioned herein but will be incurred by the contractor for the satisfactory and timely

completion of the work. The rates shall also include cost for mobilization / demobilization of

manpower, equipments, materials, etc...

The rates shall be firm for entire contract period and also during extension, if required and

shall not be subject to any escalation in prices, idle charges for labor, machinery, overhead

expenses etc. No price escalation / idle charges shall be due to any reason whatsoever.

The prices / item rates quoted by Bidder shall remain firm till completion of the contract

period and any agreed extensions thereafter and shall not be subject to any other

escalation, idle charges for labor, machinery, overhead expenses etc. No price escalation /

idle charges shall be payable due to delay in work by contractor or due to non-availability of

work front by GIPCL or any reason whatsoever.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all required

manpower, tools & tackles, materials, equipment for timely and satisfactory completion of

all scope of work.

The value and/or quantum of work may be increased or decreased depending upon day to

day requirement. However, item rates remains unchanged and the payment shall be made

as per the actual quantity executed as informed & certified by GIPCL representatives.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

3. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 07 days from the time the intimation

given by GIPCL.

b) Contractor shall provide required separate & independent site supervisors who will be

responsible for supervision and execution of job in specified time with respect to quality,

specifications, site preparations, safety, coordination with GIPCL, issue of work permits,

joint measurements, etc... The supervisors shall coordinate with the Engineer-in-charge of

GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to time, hence

contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for the work at

4. QUANTITY OF WORK

The estimated quantities of work required to be carried out by the contractor are as given in

the Section-E (Schedule of Quantity). Estimated and shall vary according to the exigencies

of work at site. However, the rates quoted by Bidder shall remain firm irrespective of any

variation in estimated quantities. Contractors shall engage required nos. of labors along with

required tools & tackles as per work load and emergency situations throughout the contract

period to perform his contractual duties.

In case, contract quantity/amount exhausted before completion of contract period, GIPCL

reserve the rights to increase the quantities or contract amount for successful completion of

entire contract period. Contractor shall responsible to complete the particular job up to entire

satisfaction of Engineer-in-charge. The item rates remain firm & unchanged till completion

of the contract and any agreed extensions thereafter and shall not be subject to any

escalation, idle charges for labor, machinery, overhead expenses etc… for any reason

whatsoever. The quantum of work of individual item may be up to any extent depending

upon requirement. However, item rate remains unchanged. Under this contract, contractor

has to execute all work as per the Plant requirement.

5. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders are

advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance with

any provisions of the special conditions of contract, then unless a different intention

appears, the provision of the special conditions of contract shall prevail to the extent of

such repugnancy of variance.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

ANNEXURE-A (Schedule of Quantities and Rates)

Sr. Description of work Qty Unit Rate Total price

No. (Nos) in Rs. in Rs.

1 Per Tube Price for removal & re-erection of 13579 To be Will be

tubes in Unit- 2 (SA Bottom block) and Unit-3 Submitted calculated

(PA Intermediate and SA Bottom block) as per Online by System

scope of work mentioned in tender document

including Mobilization of Manpower and

necessary Consumables tools and tackles.

2 Per Tube Price for removal & re-erection of 300 To be Will be

tubes in Unit-3 (FBHE-4 module block) as per Submitted calculated

scope of work mentioned in tender document Online by System

including Mobilization of Manpower and

necessary Consumables tools and tackles.

3 Sub – Total (Sr. No.1 + Sr. No.2) Will be

4 Applicable GST On Sr. No.3 (Considered 18% as per prevailing rate) 18%

5 Total value including taxes: (Sr. No.3 + Sr. No.4) Will be

1. Price bid shall be submitted in soft form only through n-procure system.

of cost of all manpower, consumables, tools and tackles, transportation Safety and

statutory compliance, etc.

2. GST shall be paid extra at actual as per prevailing rates as declared by Central

Government on submission of documentary evidence.

3. The quantities shown in the price bid are approximate for the contract period and may

vary as per site requirement.

4. The Bidder shall fill the bid documents with utmost care in consonance with the

instructions contained in the bid documents.

5. Payment shall be made on actual quantity executed.

6. Above quantity is tentative and may vary +/- 10% at the time of actual execution.

7. The prices quoted are firm throughout the contract period and will not subject to any

variation whatsoever.

COMPANY SEAL SIGNATURE ……………….…

DESIGNATION …………….…..

COMPANY ………………..….…

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

SECTION – F(ANNEXURES)

TAPH TUBE REPLACMENT WORK IN UNIT-2 AND UNIT- 3 (F.Y.:2027-28)

DESCRIPTION TENDER CONDITIONS

In the event of contractor fails to complete the entire job, LD @3.00% of

Executed work value (Including GST) will be deducted from bills for each day

(Tender CL no. –

delayed beyond the prescribed time schedule. However, the total amount of

delayed beyond the prescribed time schedule. However, the total amount of

18 of Section-A)

the LD shall not exceed 15.00% of the executed value.

2 Mobilization GIPCL will give intimation regarding commencement of shutdown of the unit

Schedule of at least 12 days before the date of shutdown. For pre-shutdown activities,

manpower contractor shall mobilize minimum manpower as mentioned hereunder at

(Tender CL no. – least 05 days before the date of commencement of shutdown. The balance

2.2.1 of Section-A) manpower required during shutdown as mentioned hereunder shall be

mobilized within two days of shutdown.

3 Mobilization of Contractor shall timely mobilize following Minimum Manpower at Site

Manpower for Pre- for pre-shutdown activities as per intimation given by GIPCL.

shutdown Activity Site In charge- 1 No.

(Tender CL no. – Site Supervisor - 1 No..

2.2.2 of Section-A) Safety Supervisor -1No.

Mech. Fitter - 2 Nos.

Rigger - 2 Nos.

Gas Cutters - 1 Nos

Welders - 1 Nos.

Helper - 6 Nos.

Total Minimum Manpower - 15 Nos.

4 Mobilization of Contractor shall timely mobilize following Minimum Manpower per

Manpower during block with requisite skill, experience and knowledge of the work.

shutdown Deployment of manpower shall be within two days after

(Tender CL no. – commencement of shutdown as per intimation given by GIPCL.

2.2.3 of Section-A) Site In charge - 1 No. per Unit ( In day Shift )

Site Supervisor - 1 for each shift = 2 Nos. ( 2X12 hrs Shift)

Safety Supervisor - 1 for each shift = 2 Nos. ( 2X12 hrs Shift)

Mech. Fitter - 2 Nos. for each shift = 4 Nos. ( 2X12 hrs Shift)

Rigger - 3 Nos. for each shift = 6 Nos. ( 2X12 hrs Shift)

Gas Cutters - 7 Nos. for each shift = 14 Nos. ( Shall be arranged during

tubes cutting and duct cutting work)

Welders - 6 Nos. for each shift = 12 Nos. ( Shall be arranged during tube

welding and duct welding work)

Expanders - 4 Nos. for each shift = 8 Nos. ( Shall be arranged during tube

expanding work)

Helper - 10 Nos. for each shift = 20 Nos.

The schedule of manpower deployment will be decided jointly after award of

work order and contractor has to ensure manpower deployment as per

agreed schedule.

The above manpower is minimum manpower to be mobilized at site and

work shall be executed round the clock basis (2X12 hr shift) as per above

minimum manpower allocation. It is to be noted that deputation of above

referred manpower does not relieve contractor from his responsibility of

completing the work within prescribed time schedule in all respect. If actual

work progress as well as deputed manpower is not adequate to match the

schedule, then in such case, contractor has to augment additional required

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

manpower so as to complete the work within prescribed schedule without

IMPORTANT NOTE: GIPCL reserves the right to take suitable actions in

line with terms and conditions of tender / work order in case contractor fails

to take necessary actions to make up the delay OR not responding to

GIPCL's instruction in this regard. This will be treated as failure of contractor

to perform and GIPCL reserves right to get the balance work done with

other available agency at the risk and cost of contractors as per terms and

condition of the tender. (Section – C , clause no.2 of tender Page no.26/59)

5 Cancellation of If contractor fails to perform as per the terms and condition of the work

work order if order/tender and fail to complete the work within the prescribed time limit in

contractor fails to the execution of work in first Unit, then GIPCL reserves the right to get the

perform in one Unit work of other Unit with other available agency.

(won’t be allowed

for Second Unit

(Tender CL no. –

5 of Section-C)

6 De-baring from If the contractor has not performed as per the terms and condition of the work

Participation in order/tender and fails to complete the work in prescribed time limit and if

GIPCL overall delay in the work of respective unit is more than five days, such

(Tender CL no. – contractor will be debarred from the future tender participation at GIPCL for

18 of Section-A) three (03) years of the period from the date of execution of work of respective

7 Accommodation for Accommodation of contractor's manpower is not allowed in the plant

manpower premises. Contractor has to make his own arrangement for the

(Tender CL no. – accommodation and conveyance of his manpower.

19A(16) of Section-

A) and 20(g) of

8 Submission of PBG On acceptance of work order, contractor shall arrange to submit the PBG

(Tender CL no. – strictly within 21 days from the issue of LOI/Work order or before

1 of Section C ) commencement of the work whichever is earlier in line with as per terms and

conditions of the tender/work order. In case contractor fails to submit PBG as

per above GIPCL reserves the right to cancel the work order and his EMD

will be forfeited.

9 Rejection of bids of Bidder has executed the similar work at GIPCL SLPP in the past and its

failed contractors at performance is not found satisfactory, then GIPCL may reject the bid of such

GIPCL. bidder without assigning any reason whatsoever. Decision of GIPCL would

(Tender CL no. – be final for deciding about poor performance in execution of such past

15(15.4) of Section contract.

We are accepting all the above terms and conditions of the Annexure-A and declare no

deviations for all the 09 (Nine) points mentioned hereabove in the Annexure-A

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY

SELLER / CONTRACTOR.

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO: Ranoli, Dist.

Vadodara – 391 350, Gujarat State, India (hereinafter referred to as “The Company/Owner” w

h i c h expressions shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has entered into a contract with M/s.

………………………………../ has placed a purchase order on

M/s………………………….(hereinafter referred to as “Contractor(s)/ Seller(s)” which

expression shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns ) for …………………………….on the terms and conditions as set out

inter alia, in the Company’s contract No./ P.O. No.…………..date …………and various

documents forming part thereof hereinafter referred to as the “said contract” which expression

include all amendments, modifications and/ or variations thereto and where as the

Contractor(s)/ Seller(s) has agreed for due execution of the entire contract and guarantees its

performance including any parts executed through any other agencies/ subcontractors.

AND WHEREAS one of the conditions of the “said contract” is that “contractor(s)/seller(s) shall

furnish to the owner a Bank Guarantee from a bank for….% (……….percent) of the total value

of the “said contract” against due and faithful performance of the “said contract” including

performance guarantee obligations of the contractor(s)/seller(s) for execution/ supplies made

under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do hereby agree

and undertake to pay the amount due and payable under this guarantee without any demur

merely on a demand from the Company stating that in the opinion of the Company, which is

final & binding, the amount claimed is due by reason of default made by the Contractor(s)/

Seller(s) in performing any of the terms & conditions of the said Contract including defect

liability obligations, in fulfilling the performance guarantee obligation or loss or damage caused

to or would be caused to or suffered by the Company by reason of any breach by the said

Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any such demand

made on the Bank by the owner shall be conclusive as regards the amount due and payable

by the Bank under this guarantee. However our liability under this guarantee shall be restricted

to Rs. ……(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not withstanding any dispute

or disputes raised by the contractor(s)/ Seller(s) in any suit or proceeding pending before any

office, court or tribunal relating thereto our liability under this present guarantee being absolute

and unequivocal. The payment so made by us under this bond shall be a valid discharge of

our liability for payment there under. Our liability to pay is not dependent or conditional on the

owner proceeding against the Contractor(s)/ Seller(s).

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said

Contractor(s)/ Seller(s) but shall in all respect and for all purposes be binding and operative

until payment of all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. This guarantee will remain valid up ____________________ days or ______________

whichever is earlier. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER/PURCHASER and further agrees that if this

guarantee is extended for a period as mutually agreed between bidder & owner/purchaser, the

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

guarantee shall be valid for a period so extended provided that a written request for such

extension is received before the expiry of validity of guarantee.

6. We ……………Bank further agree with the Company that the company shall have the fullest

liberty without our consent and without affecting in any manner our obligations hereunder to

vary any of the terms and conditions of the said Contract(s)/ Order(s) or to extend the time of

performance by the said Contractor(s) Seller(s) from time to time or to postpone for any time

or from time to time any of the powers exercisable by the Company against the said

Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and conditions relating to

the said Contract(s)/ Order(s) and we shall not be relieved from our liability by reason of any

such variation, or extension being granted to the said Contractor (s) / Seller(s) or for any

forbearance, act or omission on the part of the Company or any indulgence by the Company

to the said Contractor(s)/ Seller(s) or by any such matter or thing whatsoever which under the

law relating to sureties would, but for this provision, have affect of so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless a demand or

claim under this Guarantee is made on us within three months from the date of expiry we shall

be discharged from all the liabilities under this guarantee.

Corporate Seal of the Bank By its constitutional Attorney Signature

of duly Authorized person

On behalf of the Bank

With Seal & Signature code

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of appropriate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate Office at PO:

Ranoli, Dist.Vadodara – 391 350, Gujarat State, India (hereinafter called “The Company Owner”

which expression shall unless repugnant to the subject or context includes its legal

representatives, successors and assigns) has issued tender paper vide its Tender

called “the said tender”)to M/s.……………………………(hereinafter called the said Tenderer(s)”

which expression shall unless repugnant to the subject or context includes their legal

representatives, successors and assigns and as per terms and conditions of the said tender, the

tenderer shall submit a Bank guarantee for Rs.………. (Rupees……………..only) towards

earnest money in lieu of cash.

We ……………………………..Bank having its branch office at

2. ……… do hereby undertake to pay the amount due and payable under this guarantee without

any demur, merely on a demand from the Company stating that in the opinion of the company

which is final and binding, the amount claimed is due because of any withdrawal of the tender

or any material alteration to the tender after the opening of the tender by way of any loss or

damage caused to or would be caused or suffered by the Company by reason of any breach by

the said tenderer(s) of any of the terms and conditions contained in the said tender or failure to

accept the letter of Intent Agreement or that the amount covered under this Guarantee is

forfeited. Any such demand made on the Bank by the owner shall be conclusive as regards the

amount due and payable by the Bank under this guarantee, However, our liability under this

guarantee shall be restricted to an amount not exceeding

Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not withstanding any dispute or

disputes raised by the tenderer (s) in any suit or proceeding pending before any office, court or

tribunal relating thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid discharge of our

liability for payment there under. Our liability to pay is not dependent or conditional on the owner

proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended by the

liquidation or winding up, dissolution or change of constitution or insolvency of the said

tenderer(s) but shall in all respect and for all purposes be binding and operative until payment of

all money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall remain in full

force and effect during the period that would be taken for the finalization of the said tender and

that it shall continue to be enforceable till the said tender is finally decided and order placed on

the successful tenderer(s) and or till all the dues of the company under or by virtue of the said

tender have been fully paid and its claims satisfied or discharged or till a duly authorized officer

of the company certifies that the terms and conditions of the said tender have been fully and

properly carried out by the said tenderer (s) and accordingly discharges the guarantee.

6. That the Owner Company will have full liberty without reference to us and without affecting this

guarantee to postpone for any time or from time to time the exercise of any of the power of the

owner under the tender.

7. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………………. (Rupees…………………………only) and shall remain in force

till…………….. (Date to be filled up shall be 180 days from the date of submission of Bid).

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

Date………. ………………………… Bank Corporate

Seal of the Bank By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

(No claim, No arbitration)

Chief General Manager (Thermal)

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under: -

1. The measurements certified in final bill are full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept this,

and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL against

non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works

for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements

of the P.F. Act. We have maintained all records necessary as per the statutory requirements.

We hereby indemnify GIPCL from any disputes arising in future related to payment of labors,

Provident Fund, etc.. and confirm that all liabilities of settlements of disputes and their

payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

(No claim, No arbitration)

Chief General Manager (Thermal)

Gujarat Industries Power Company

Limited, Surat Lignite Power Plant,

Village: Nani Naroli, Ta.

Mangrol, Dist. Surat –

394110 (Gujarat).

Ref: Work Order No.: ,Dated _

We hereby confirm with free consent as under: -

e. The m e a s u r e m e n t s c e r t i f i e d in final bill is full and final. We accept all

measurements and no claim related to the measurement is

2. The payment certified in that or above referred Loll contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the Lol I contract and its amendments are firm till completion of contract

and extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we

will not resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the Lol than those items certified in

f. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works

for above Lol and we indemnify GlPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities

of settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out

above referred work as per prevailing Minimum wages act. We have also fulfilled all

requirements of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We

hereby indemnify GIPCL from any disputes arising in future related to payment of labours,

Provident Fund, etc.. and confirm that all liabilities of settlements of disputes and their

payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after

due recoveries will be received by us.

Signature, Stamp and date.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby

confirm, agree and undertake that all the Statutory and Safety Laws and Regulations of the

applicable Authority/ies shall be strictly followed for all types of works at the site during the period

of the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby

confirm that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations for the last three( 03) years. There are no ongoing/pending legal matter(s)

with any of the Govt. of Gujarat Undertakings / GoG supported Companies, including

Please Tick ( )

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings / Depts.

/ Authorities and Govt. of Gujarat supported companies / undertakings / organizations for

the last three( 03) years.

Please Tick ( )

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this

regard shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide information here.

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

4. Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

ANNEXURE-I (To be read with Eligibility criteria)

Eligibility criteria:

Sr. Eligibility Criteria [in line with clause-5 of Year Rs. In Details Supporting

No Section-A] Lacs Documents

1 Bidder should possess minimum Three years of 2019-20

experience during last seven years in similar 2020-21

nature of jobs - for the replacement of TAPH

tubes in CFBC/PF boiler (lignite or coal fired 2021-22

boiler) with capacity of 70 MW and above. Proof 2022-23

to be attached.

2 Bidder should have average annual turnover of 2023-24

Rs. 20.86 lakh during last three financial years

3 Bidder shall furnish annual audited financial 2023-24

statement duly verified by /from a qualified

Chartered Accountant, being a member of the

institute of chartered accountants of India the 2024-25

certified chartered accountant of the company for

the last three years to demonstrate the financial 2025-26

soundness of the company. The balance Sheet

must be in the name of the company who is

purchasing the tender document. Any type of

MOU for this purpose will not be entertained.

4 The experience should be either of the following: 2019-20

Bidder should have executed minimum

• One work of identical nature, each costing not 2021-22

less than Rs. 41.73 Lakh excluding GST.

Two work of identical nature, each costing not 2023-24

less than Rs. 27.82 Lakh excluding GST.

• Three work of identical nature, each costing not

less than Rs. 20.86 Lakh excluding GST. 2025-26

5 Bidders should possess valid PF number.

6 Bidder should enclose P.F. code allotment letter

along with Labour Licenses and W.C. Policy

copies of previous order.

7 The bidder has to submit PAN of the firm

8 Bidder has to submit GST registration number.

9 Signed and Stamped copy of Tender Document

along with all annexures.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

SCHEDULE OF DEVIATION FROM GENERAL AND TECHNICAL SPECIFICATIONS

All the deviations from the general and technical specifications shall be filled by BIDDER

clause by clause in this schedule.

Sr. No SECTION CLAUSE NO DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from OWNER’s

General/ Technical Conditions of this enquiry. The bidder further confirms that in the events any

other data and information presented in the BIDDER’s proposal and accompanying documents

are at variance with specific requirements laid out in the OWNER’s General /Technical

Specifications, then the latter shall govern and will be binding on the BIDDER for quoted price.

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

[On Rs.300/- Non Judicial Stamp paper with notary]

We, M/s………………………………. having registered office

thereby solemnly state, declare and represent: THAT we have been entrusted a job

year………………………… i.e. from …………………to ……………..vide Work order

… on contract basis by M/s Gujarat Industries Power Company Limited for it’s Surat

Lignite Power Plant at Village Nani-Naroli, Taluka Mangrol, Dist. Surat and we have

undertaken the said work and have completed the same at GIPCL site during

THAT we are fully aware about the applicability of various Labour Legislation and Rules

framed thereunder, to be Contractor & Contract Labours Legislations and Rules framed

thereunder, to the Contractor & Contract Labours, which includes (1) The Contract

Labour (Regulation & Abolition) Act, 1970. (2) The Employee’s Provident Fund &

Miscellaneous Provisions Act, 1952. (3) The Minimum Wages Act, 1948. (4) The

Payment of Wages Act, 1936. (5) The Employee’s Compensation Act,1923. (6) The

Payment of Bonus Act.1965. (7) The payment of Gratuity Act, 1972. (8) The Equal

Remuneration Act, 1976 etc. to our establishment and Gujarat Industries Power

Company Limited.

THAT we have completed the execution of the said contractual job and now our final bill

worth Rs……………../- is pending for payment. We state and declare that we have

complied with all related provisions of the laws as applicable to our establishment and/or

GIPCL during contractual period. In case any liabilities or responsibilities whatsoever

arise in respect of the permanent and/or temporary we shall bear full responsibilities

thereof (including that of sub- contractors) and shall meet with the requirement at any

point of time, if the disputes is raised either by workman or their union or by way of

inspection remarks passed by Govt. Agencies.

THAT in consideration of the aforesaid liabilities due to us and/ or breach of any statutory

provisions under any law, if any we hereby agree to indemnify, save keep harmless the

SURAT LIGNITE POWER PLANT 4x125 MW UNIT- I TO IV: TENDER FOR “REMOVAL AND RE-

ERECTION OF AIR PREHEATER TUBES IN UNIT-2 and UNIT-3 BOILER DURING AOH-2027-28’’

company against all recoveries, claims, damages, costs and expenses which may be

made against or suffered or incurred by Gujarat Industries Power Company Limited,

Baroda/ Nani-Naroli by any reason or consequence of such payment/s and or

Name, Signature & Seal of Proprietor/Owner